MUNICIPALITY OF ABUCAY, BATAAN Tender

Description Terms Of Reference I. Project Title Digitalization Of Payments For Collections And Disbursements Ii. Approved Budget For The Contract (abc) The Abc For The Proposed Services Is – Ten Million Pesos (php 10,000,000.00) Inclusive Of All Professional Fees, Administrative Costs, Hardware Costs Requirements For The Project, Incidental Costs (i.e. Permits) That Are Necessary In Order To Deliver The Required Services And Documents, As Well As All Applicable Government Taxes And Charges. Iii. Objective The Local Government Unit Aims To Improve Operational Efficiency Through This Project With Simplified Features. Specifically, The Project Shall: 1. Streamline The Process Of General Revenue Collections And Voucher Disbursement Through Digitalization To Improve Efficiency And Reduce Manual Errors; 2. Capturing And Recording Of All Official Receipts And Checks Issued By The Municipal Treasurer 3. Reduce Encoding Redundancies 4. Print Receipts 5. Interconnectivity Of Concerned Lgu Departments 6. Easy Printing Of Daily And Monthly Collection Reports 7. Quick Search And Flexible Query 8. Contextual Data Filters And Data Summaries For Decision Makers And Stakeholders, I.e. A. Municipal Mayor B. Municipal Treasurer C. Municipal Accountant Iv. Scope Of Work The Contractor Shall: 1. Conduct A Comprehensive Analysis Of Existing General Collection And Voucher Disbursement To Identify Requirements For Digitalization; 2. Design A User-friendly Digital Platform For Treasury And Accounting General Collections And Voucher Disbursement That Are Secure; 3. Ensure Seamless Data Flow And Interoperability Between Different Modules And Systems To Facilitate Efficient Operations; 4. Perform User Acceptance Testing (uat) To Ensure That The System Meets The Requirements And Expectations Of Stakeholders; 5. Provide Comprehensive Training Sessions For Municipal Treasury Collectors And Other End-users To Maximize Capability Of The New Digital System; 6. Ensure Compliance With Relevant Data Protection Regulations And Security Standards, Implementing Robust Cybersecurity Measures To Prevent Data Leaks And Unauthorized Access; V. Office Equipment For Digitalization And System Preferences Hardware 1. Ten (10) Units Of Desktop Computers 2. Ten (10) Units Dot Matrix Printers 3. Ten (10) 3-in-1 Printers 4. Ten (10) Units Uninterruptible Power Supply (ups) Software 1. Browser-based 2. With History Log 3. With Capability For Regular And Continuous-form Batch Printing (for Notices And Statements Of Accounts) 4. Raw And Filtered Data Must Be Fully Exportable To .xlsx (ms Excel) And .pdf Formats 5. Maximum Compatibility For Future Expansion And Patches Vi. Timeline And Schedule Of Payment Milestones Activities % Of Contract Amount 1.1 Project Design And System Analysis The Developers Work Closely With The End-users To Map Out The Workflow, Perform Data Gathering, And Conceptualize The System Design 25% 1.2 Prototype Development Completed Demonstration Of The Functional Prototype Of The Digital System Showing Its Key Features And Functionalities. Due Date: Within Thirty (30) Days From The Receipt Of Notice To Proceed 2 Hardware And Software Installation Hardware: Installation Of Server, Workstations And Network Software: Installation, Configuration And Initial Testing Of The Software Due Date: Within Fifteen (15) Days After Milestone No. 1.2 25% 3 Training Sessions Conducted Provide Comprehensive Training Sessions For Municipal Officers, And End-users On How To Use The New Digital System Effectively. Training Should Cover Topics Such As How To Log In, Navigate The System, Perform Tasks (e.g., Tax Payments), And Troubleshoot Common Issues. Due Date: Within Fifteen (15) Days After Milestone No. 2 25% 4 System Go-live Turnover The System To The Lgu And Allow End-users To Participate In User Acceptance Testing (uat) To Validate If The System Meets Their Needs And Expectations. Due Date: Within Fifteen (15) Days After Milestone 3 25% Vii. Qualifications The Service Provider (sp) Must Possess And Be Able To Present All Documentary Requirements/permits In Operating The Business And In Providing The Required Services, Such As: I. Technical Component Envelope Legal Documents (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Ii. Financial Component Envelope (h) Original Of Duly Signed And Accomplished Financial Bid Form; And (i) Original Of Duly Signed And Accomplished Price Schedule(s). *please Add Additional Requirements Deemed Necessary Viii. Warranty And After Sales Service Requirements 1. 2-year Warranty For The Hardware Components And Other Office Equipment The Sp Should Offer Warranty Coverage For The Hardware Components That Will Be Used For The Project, Including Repairs Or Replacement Of Defective Units. However, Improper Use, Negligence, And Other External Factors Such As Acts Of Nature May Void Warranty. 2. 1-year After-sales Service For The Software The Sp Should Provide Customer Support And Technical Assistance To Resolve Issues And Respond To Questions And Concerns About The Functionalities Of The System. The Sp Should Provide Their Contact Information, Including An Email Address And Phone Num