Department Of Education Division Of Palawan Tender

Description Republic Of The Philippines Department Of Education Mimaropa Region Schools Division Of Palawan Request For Quotation Date: March 3, 2022 Quotation No.: 2022-03-014_tr To All Eligible Suppliers: Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than March 8, 2022, 9:00 In The Morning At Schools Division Office Of Palawan Bids And Awards Committee C/o Arnaldo G. Ventura, Bac Chairman, Gov. Salvador P. Socrates Gov’t Center, Bancao Bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433 6392/09190964395. Prospective Supplier Shall Be Responsible To Verify The Quoted Items. (sgd) Arnaldo G. Ventura Oic- Assistant Schools Division Superintendent Bac Chairman Project Title: Lease Of Training Venue Including Accommodation, Food And The Use Of Facilities And Amenities During The Conduct Of Post-conference Evaluation On Joint Region-division On-site Monitoring And Validation Of School Readiness For The Expanded Limited Face-to-face Classes On March 17-18, 2022 No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price Lease Of Training Venue Including Accommodation, Food And The Use Of Facilities And Amenities During The Conduct Of Post-conference Evaluation On Joint Region-division On-site Monitoring And Validation Of School Readiness For The Expanded Limited Face-to-face Classes On March 17-18, 2022 1 Accommodation, Meals, And Snacks (full Board) 30 Pax (for The Participants, Speakers And Management Staff) Description Of Services: 1. Function Room That Can Accommodate The Needed Participants And With The Observance Of Social Distancing 2. Function Room With Complete Audio-video Resources, Podium, National Flag, Strong Internet Connection, Extension Wires And With Alcohol Dispenser And Free Face Mask For The Participants 3. On Time Serving Of Meals And Snacks During The Activity 4. Accommodation That Can Cater A Maximum Of 3 Persons Per Room With Separate Beds 5. Accreditation Certificate/certificate Of Authority To Operate By The Department Of Tourism And The Local Iatf/imt 6. Free Meals And Accommodation Of At Least Three (3) Program Management Team And Guests 7. Free Disposable Face Mask Every Day For All The Participants For The Whole Duration Of The Activity 8. Provide Hand Sanitizer/alcohol Inside The Function Room And For The Entrance/exit Of The Hall 9. Lcd Projector For Plenary And During The Training Proper Inside The Session Hall 10. White Screen During The Activity 11. Strong Wifi Access For Function Room And Accommodation Rooms 12. Venue And Accommodation Must Be Within City Proper 13. Chairs With Tables For The Participants And Management Staff 14. Standby Service Vehicle For The Guests, Participants And Management Staff 15. Standby Focal Person (contact Person) 16. Accommodation Must Be Within Hotel Premises 17. Isolation Room Is Readily Available For The Whole Duration Of The Activity 18. First Aid Team Of The Hotel In Any Circumstances That The Participant/s Show Signs And Symptoms Of The Covid-19 19. Submit Proposed Menu And Rooming List Of The Participants, Pmt And Speakers For The Whole Duration Of The Activity 20. Menu Must Include 2 Main Dish, 1 Side Dish, Dessert, Slice Of Fruit And 1 Glass Of Juice Drink 21. Standby Generator In Case Of Power Interruption Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Approved Budget For The Contract (abc): ₱60,000.00 Delivery Period: 1 Day Total This Is To Submit Our Price Quotations As Indicated Above Subject To The Terms And Conditions Of This Rfq. Supplier’s Company Name: Tin: Address: Telephone: Fax No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: Ii. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Stated Below Shall Be Submitted To The Bids And Awards Committee (bac) At Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier’s Shall Submit The Following Requirements: A. Letter Of Intent To Participate On The Said Procurement; B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Peso. Statement Of Compliance Must Be Accomplished By Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Omnibus Sworn Statement Bidder’s Failure To Submit Such Documents Upon Rfq Opening Shall Be Ground For Disqualifications. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On Scheduled Date Upon Receipt Of Purchase Order/contract. 2. Services Shall Be Rendered During The Conduct Of Lease Of Training Venue Including Accommodation, Food And The Use Of Facilities And Amenities During The Conduct Of Post-conference Evaluation On Joint Region-division On-site Monitoring And Validation Of School Readiness For The Expanded Limited Face-to-face Classes On March 17-18, 2022. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission; 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Ground For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick-up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Day From Date Of Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchase Order Remains Unclaimed, The Purchase Order Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Irr-a Against The Supplier. 4. All Duties, Excise, And Other Taxes, And Revenue Charges Shall Be Paid By The Supplier. 5. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Inspection All Deliveries By Suppliers Shall Be Subjected To Inspection By The Deped-palawan Inspection Team And The End-user. All Cost Of The Necessary Laboratory Tests Undertaken By Deped On The Goods Shall Be To The Account Of Suppliers. G. Liquidated Damage A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods/services Shall Be Charged As Liquidated Damages For Every Day Of Delay Of The Delivery Of The Purchased Goods/services. H. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services To Be Delivered. Payment Shall Be In The Form Of Check And Shall Be Paid Addressed To The Supplier’s Name Of Firm. After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before Expiration Of This Period.