Indian Oil Corporation Limited Tender

Housekeeping Services on daily, weekly,Fortnightly , monthly , quarterly and half yearly basis. The activity to be carried out including Cleaning agents,Consumables,Durables, Machine & Equipments as per attached list. The entire job to be carried out as per the specification and instruction of Administration incharge. Detailed specifications are attached.

Horticulture Management including provision of indoor & outdoor plant as required, The job involves watering, cleaning, cutting & pruning of shrubs, mowing of lawn on regular basis maintaining plants by watering / nurturing etc. The contractor should manage for shifting of pots, manure and other sundry jobs required for maintenance of garden. Upkeep of yards by removing dry leaves and other rubbish from ground on daily basis. Manure soil fertilizers, insecticides and pesticides for yard lawns, plants, trees etc. will be provided by Contractor in consultation and approval of IOC. Required tools & tackles for garden maintenance and Manure soil fertilizers, insecticides and pesticides for yard lawns, plants, trees etc. will be provided by Contractor in consultation and approval of IOC. Detailed specifications are attached.

Dispatch Management including a) Collection of dispatch from the respective Department/ Section and stored in the mail room b) Sorting of the dispatch c) Making entry into inward/outward register or software of the dispatch user and department. d) Making acknowledgment slip for receipt of document (POD) and Airway Bill (AWB) number along with the courier company. e) Updating the POD or AWB detail into the register or software. f) Two times distribution of the dispatch receive from the external courier agency as per the time decided by the management. g) Addressing the query of the user with the help of registers and software for quicker resolution. h) Generating report department wise with the help of software. i) Generating department wise debit note as per the user usage on a monthly basis. j) Submitting Monthly management report. k) Installation of Mailroom Management Software. Detailed specifications are attached.

Florist Services.a) Provision of 2 nos. big size flower arrangement on thrice a week basis contains each around 30 Nos. fresh flower for reception area. b) Provision of 2 No. medium size flower arrangement on thrice a week basis contains each around 20 Nos. fresh flowers for ED’s chambers. c) Provision of 2 Nos. small size flower arrangement on thrice a week basis contains each around 10 Nos. fresh flower for CGM’s chambers. along with different types of leaves , grass , fern and stem . d) Provision of 5 Nos. medium size fresh flower arrangement for conference hall, mini & video conference hall. e) Provision of medium size 10 nos. bouquet per month basis. f) Quality of flower need to get approved from the client once in a month without any change in rate of flower arrangement. g) All the arrangements to contains different types of leaves, grass, fern and stem etc. h). Proving plants and pots -200 Nos.

Cabin Tissue Management: a) Hand towels tissues to be provided inside the all GM, CGM and executive cabins on a daily basis. b) Clean towels/ tissues need to replenish on a daily basis. c) Stock need to manage well to avoid any shortage. d) Consumption need to be track on a daily basis.

Pest Control Management and anti-termite treatment:a) Material/Equipment shall be provided by contractor b) To apply permitted household pesticides etc. in conference hall, office rooms etc. to keep all such areas insect and rodent free. c) Intensive pest control treatment should be provided through a professional and experienced agency rendering these services covering entire BKC building of IOC including special treatment like anti-termite treatment for wooden surface, Exhaustive disinfestations treatment, routine disinfestations treatment once in month. d) The treatment should be done after office hours i.e. 5.15 pm onwards on week days. In case the treatment to be carried out on Saturday / Sunday, the timing for the same can be organized with officer-in-charge in advance. e) Rodent treatment against rats, bandicoots & mice. f) Prevent the re-infestations for a long period. g) Bait service h) Burrow Fumigation i) Glue Trapping in area where baiting is restricted. j) Mosquito Control in entire premises k) Rodent Removal l) Fogging m) Non Chemical Control n) Disinfection treatment against common pests like spiders, ants, mosquito and other insects. o) Providing Anti termite treatment to furniture items on all floors i.e. basement floor to 10th floor and building structure twice in a year through professional agency as per scope of work / specifications mentioned in Technical Bid of Tender. All activities will be routinely carried out as per instructions of Admin In-charge (AMC) Complete pest control services and Anti termite treatment to be carried out as per specification provided in SOW and to satisfaction of officer-in-charge.

Front Desk Management: A presentable lady receptionist to attend the front desk on week days except Saturday , Sundays and corporation declared holidays between 09.00 to 17.15 Hrs. Uniform including trouser , collared top, blazer and shoes/Saree will be a dress code for front desk receptionist.

Operation & Electrical Installation Maint.: All the Activity for operation and maintenance of electrical installation to be carried our as per safe and standard operating practices as specified by supplier & mentioned in SOW. The required tools, tackles and fixture for maintenance of electrical installation and machinery are to be supplied by party. Operation and maintenance of plant and machinery to be carried out carefully to avoid any damage or non functioning of equipments , in case of any damage to part or non functioning of equipment the same will be replaced or repaired at parties cost.

Operation & Maintenance of Fire Fighting System & Equipments:To maintain all the equipments provided for all preventive and protection in serviceable conditions at all time, in line with the OEM guidelines & directives of IOC. All the tool, tackles to be provided by party. Operation and maintenance of fire fighting system and machinery to be carried out carefully to avoid any damage or non functioning of equipments , in case of any damage to part or non functioning of equipment the same will be replaced or repaired at parties cost.

Plumbing Management & Comprehensive AMC: All the Activity for operation and maintenance of plumbing installation to be carried our as per safe and standard operating practices as specified by supplier & mentioned in SOW. The required tools, tackles and fixture for maintenance of plumbing system and equipments are to be supplied by party. Operation and maintenance of plumbing system and equipments are to be carried out carefully to avoid any damage or non functioning of equipments , in case of any damage to part or non functioning of equipment the same will be replaced or repaired at parties cost.

Storage Tank Cleaning: Tank cleaning should be done twice in a year with Automated Tank cleaning process including all tools tackles and consumables for cleaning (after and before rainy season). Water tank sizes in basement are as follows 100 M3, 75 M3,50 M3,30 M3. Dirt, mud and sludge to be disposed off outside IOCL premises at unobjectionable place. Test report of residual chlorine to be submitted after completion of tank cleaning.

Drinking water sample testing: Drinking water sample testing: Quaterly testing of drinking water for Bacteriological examination for which water to be collected in a sterilized containers from 2 sources at end users point. The sample to be tested at NABL (National Accredited Board of Testing and Calibration Laboratory ) Approved Lab. Test report received from lab to be submitted to IOCL. In case of any positive remark on Bacteriological examination, drinking water main storage tank and floor wise water distribution tank/water cooler to be cleaned thoroughly and retest the sample from 2 sources at end users point & to submit the test report.

Carpentry Services: a) Carpenter required on daily basis for attending any carpentry job in Bldg. b) Deploying carpenter for checking the working of all doors/windows/draw units/storage etc including the locking arrangement, servicing & maintaining of floor springs & door closers, attending to all minor repairs and carrying out replacement required. c) Attending to minor repairs and carrying out replacement required, spares required for replacement will be paid separately. D. Repairing of all major and minor Godrej and Durian furniture available in Bldg from OEM.

Disposal of Waste Paper: a) Waste paper to be collected from All cabins, cubicles and other area of the building / premises and store in the basement for shredding b) Total weight of shredded papers to be noted in register and to be certified by IOCL office in charge before disposing to scrap vendors. c) The value of total weight of wastepaper will be deducted from monthly bill.

ACP and façade cleaning: Quaterly ACP and façade deep cleaning by spider men and SS portion of canopy with safety precautions and standards as per the guidelines and instructions of Administration in-charge. The insurance of workers and test reports of rope and materials used in cleaning works have to be produced on each and every occasions of working.

Comprehensive Annual maintenance contract for reception automatic door: The scope of works consists of following: 1. Operator profile of door. 2. Inspection of the Mechanical Components & Electrical Components. 3. Regular maintenance Glass Clamping Rail (2 nos) Floor Guide- 2 no. 4. Training for our staff on operation and maintenance of the engine. 5. Radar- 2 Nos., Progg Switch with cable. 6. Supply of all Spares 7. Non Dorma product like glass etc

Toilet accessories:

Toilet screens

Sanitary disposal bins

Automatic Room Air Freshener Perfume Dispenser

Decoration of building

Balloons- 250 per occasion qty indicates no. of occasions

Plastic chairs-250 per occasion qty indicates no. of occasions

Marigold flower garland - 100 mtrs per occasion qty indicates no. of occasions

AMC of water cooler

AMC of water purifier systems

AMC scope of works for rising mains

AMC of LT breakers

Comprehensive Annual maintenance contract of Fire Fighting System & Equipments.