Consultancy Tenders

Purchaser Name: ZTARIM EDUCATIONAL INSTITUTIONS CONSULTANCY AGRICULTURAL PRODUCTION SALES PAZARLAMA SANAY VE T CARET | Bayindir Milk Processing Facility Personnel Transportation

Details: Description Republic Of The Philippines Local Government Unit Of General Santos City Bids And Awards Committee Goods And Consultancy Services City Hall, General Santos City Total Description Of Articles Item No. 1. Procurement Of Event Management Company For The Conduct Of City Festivals Scope Of Work/deliverables February 23: Opening Ceremonies With Production Number Presentation From Local Talents And Guest Artists, 1 Renowned Solo Artist In The Philippines With 30 To 45 Minute Performance And 8 To 10 Minute Pyromusical. Musikakultura Segments. February 24: Muslim Day A Whole Day Of Muslim Suite, Showcasing The Century Old Traditions And Customs Of The Muslims, Including Enthronement, Festivities, Expressed Through Dances, Songs, Musical Instruments And Bayok (muslim Chant). Moro Houses And Exhibits. February 25: Tribal Day (blaan / Tboli Day) A Whole Day Of Tribal, Indigenous People Showcasing Their Dances, Rituals And Way Of Life, Including Traditional Sports. Zumba Party With Renowned Instructor In The Philippines. February 26: Christian Day Whole Day For The Major Christian Populace, Showcasing Various Cuisines, Dances And Other Way Of Life. February 27: Parada Ng Lahi, (kadena De Amor), Kapehan Sa Pionner Avenue, Flag Raising, Thanksgiving Mass Ecumenical Services, Wreath Laying And Foundation Anniversary Program. Kadsagayan Street Dancing Competition. Closing Ceremony With Production Number Presentation From Local Talents And Guest Artists, 1 Band In The Philippines With 30 To 45 Minute Performance Followed 1 Renowned Disc Jockey Performance And 8 To 10 Minute Pyromusical. The Scope Includes Event Planning, Artist Coordination, Full Stage Venue Setup With Outstanding Lights And Sound, Adequate Led Walls, Marketing, Security, And Post Event Evaluation. Deliverables I. Event Schedule And Program Ii. Marketing And Promotional Materials Iii. Infrastructure Setup (stages, Lights, Sounds, Led Walls, Booths, Etc.) Appropriate To Festival Decorations. Iv. Security Of The Artists And Emergency Plans V. Comprehensive Final Report Documenting The Festival Including But Not Limited To Breakdown Of Expenses, Outcomes And Impact Vi. Artist And Performer Management Vii. Partnership Coordination Viii. Volunteer Management Ix. Environmental Sustainability Initiatives X. Audience Engagement And Interactive Activities Xi. Logistics And Transportation Xii. Technical Setup And Support Xiii. Cultural And Educational Exhibits These Deliverables Ensure A Comprehensive Approach To Planning, Executing, And Evaluating The Kalilangan 2025, Contributing To Its Success And Long Term Impact. Timeframe 13,000,000.00 Page 2 Of 5 25cb Gsc 056 *25cb Gsc 056* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production Total Description Of Articles Item No. Planning And Execution Phase: January 30 March 5, 2025 (tentative) Festival Dates: February 23 27, 2025 Roles And Responsibilities A. Festival Director: Oversees Overall Planning And Execution And Duly Delegated By The Local Chief Executive. B. Entertainment Service Provider: 5 Consecutive Nights Forty Five (45) To Sixty (60) Minute Performances Set To The Best Of The Artist’s Abilities. Conduct A Proper Sound Check Earlier In The Day For Up To Two Hours. C. Artist Management/liaison: Be The Main Point Of Contact/liaison Between The Artist, Companies, And Venues For Inquiries. Support Local Relations About Contract And Technical Requirements, Redirect As Appropriate, And Arrange Itineraries, Travel, Ground Transfers, Accommodation, Freight, Dressing Room Requirements, Catering, And Riders In Line With Contract Arrangements. D. Event Coordinators: Manage Specific Events Such As Concerts, Sports Events, And Exhibitions. E. Marketing Team: Handles Promotion And Publicity. To Include But Not Limited To The Following: Event Branding Aligned With The Event Theme Social Media Event Page Management Event Hashtag And Teaser Campaigns Digital Teaser Campaigns Pre Event Video Teasers Festival Photo Documentation Festival Video Production Tv And Radio Broadcasting F. Logistics Team: Manages Infrastructure Setup, Security, And Emergency Plans. G. Volunteer Coordinator: Manages Volunteer Workforce And Assignments. H. External Relations: Handles Relationships With Partners. I. Artist And Performer Liaison: Manages Relationships With Artists And Performers. J. Technical Director: Oversees Technical Aspects Such As Audio Visual And Lighting. K. Media Relations Officer: Manages Interactions With Media Outlets. L. Community Engagement Coordinator: Facilitates Involvement With Local Community. M. Sustainability Manager: Ensures Environmental Responsibility And Sustainability. N. Hospitality Manager: Manages Accommodation And Hospitality For Guests And Vips. O. Program Designer: Develops The Festival's Schedule And Program Content. P. It Support Team: Manages The Festival's It Infrastructure And Support. Resources To Be Managed And To Be Provided Venues (public Parks, Streets, Indoor And Outdoor Facilities) Equipment (stages, Lights, Sound Systems, Led Walls, Tents) Marketing Materials (banners, Flyers, Social Media Ads) Security Personnel For Artists And Emergency Services Artist And Performer Fees Transportation And Accommodation For Guest Artists And Vips Catering Services For Events And Vips Sanitation And Waste Management Services Volunteer Workforce And Coordination Materials (marshalls) Miscellaneous Supplies (decorations, Event Merchandise) Logistics And Transportation (vehicle Rentals And Logistics For Transporting Equipment And Materials, Shuttle Services For Attendees, If Applicable.) Insurance And Permits (event Insurance Coverage For Liability And Property Damage, Necessary Permits And Licenses For Events And Activities.) Technology And It Support (it Infrastructure, Including Internet Connectivity And Technical Support) Communication Systems (two Way Radios And Communication Systems For Staff Coordination) Environmental Sustainability Initiatives (environmental Sustainability Initiatives, Programs To Minimize The Environmental Impact Of The Festival) Contingency Funds (reserve Funds For Unexpected Expenses And Emergencies, Budget Flexibility To Address Unforeseen Challenges) Program Development And Design (professional Services For Designing And Developing Event Programs) Stakeholder Engagement And Partnership Management (resources For Managing Relationships With Sponsors, Partners, And Stakeholders) Feedback And Evaluation Tools (systems For Collecting And Analyzing Attendee Feedback) Street Decorations/branding • Design, Set Up And Dismantling Of City Hall And Sp Facade Decoration • Design, Set Up And Dismantling Of “pasandalan” Street Decoration • Set Up And Dismantling Of “pasandalan” Street Decors To Be Installed Along City Hall Drive, Sp Building, Pioneer Avenue, P. Acharon Blvd., Santiago Blvd., Nddu Center Islands, Hadano Park, Brgy. Apopong Round About, Center Islands In Calumpang Going To Fatima, Gsc Airport Entrance To Caap Admin Building, Digos Makar Road And Lagao Buayan Road Junction. * Lamp Post 3x6 Ft With Frames – City Hall Drive, Sp Building, Pioneer Avenue, P. Acharon Blvd., Santiago Blvd., Nddu Center Islands, Hadano Park, Brgy. Apopong Round About, Center Islands In Calumpang Going To Fatima, Gsc Airport Entrance To Caap Admin Building, Digos Makar Road And Lagao Buayan Road Junction Page 3 Of 5 25cb Gsc 056 *25cb Gsc 056* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production Total Description Of Articles Item No. Bidders Qualification *note: Please Include R.a 9184 The Local Government Unit Of General Santos City Now Invites Bids For The Supplies And Delivery Of Procurement Of Event Management Company For The Conduct Of City Festivals. Delivery Of The Goods Is Required On The Day Of Activity. Bidders Should Have Completed, Within 3 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders) Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non Discretionary "pass/fail" Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. Prospective Bidders May Obtain Further Information From Local Government Unit Of General Santos City And Inspect The Bidding Documents At The Address Given Below During Monday To Friday, 8:00 Am To 5:00 Pm Except On Holidays. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders Starting January 21, 2025 12:00 Noon From The Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php 25,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Either In Person, By Facsimile, Or Through Electronic Means. The Local Government Unit Of General Santos Will Hold A Pre Bid Conference On 01/28/2025 2:00:00pm At Bids And Awards Committee Office 4th Floor, Left Wing, City Action Investment Center, General Santos City, Which Shall Be Open To Prospective Bidders. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before February 10, 2025 9:00 Am. Late Bids Shall Not Be Accepted. All Bids Must Be Accompanied By A Bid Security In Any Of Acceptable Forms And In The Amount Stated In Itb Clause 14. Bid Opening Shall Be On February 10, 2025 10:00 Am At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders Representatives Who Choose To Attend The Activity. Page 4 Of 5 25cb Gsc 056 *25cb Gsc 056* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production The Local Government Unit Of General Santos City Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: _______________________________ Atty. Francisco M. Gacal Chairperson, Bac Goods And Consulting Services

Details: Description Invitation To Bid For The Production Cost Of The Search For Miss Hundred Islands 2025, City Of Alaminos, Pangasinan 1. The City Government Of Alaminos, Pangasinan Through The Special Purpose Appropriation Intends To Apply The Sum Of Seven Million Five Hundred Thousand Pesos (php 7,500,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Production Cost Of The Search For Miss Hundred Islands 2025, City Of Alaminos, Pangasinan. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Qty. Unit Of Measure Item Description 1 Lot Production Cost 1.0 Project Management 1.1 Event Concept And Feasibility 1.2 Over-all Coordination And Consultancy 1.3 Executive Time For Presentations And Client-agency Coordination 1.4 Canvassing And Coordination With Venue, Technical Suppliers, Talents / Artists 1.5 Supervision During Production, Fabrication And Installation 1.6 Planning And Coordination With All The Suppliers 2.0 Creative Management 2.1 Manpower 2.1.1 Creative Director 2.1.2 Creative Writer 2.1.3 Art Director 2.1.4 Graphic Designer 2.1.5 Video Editor 2.1.6 Multimedia Artist 2.2 Initial Requirements 2.2.1 Deck 2.2.1.1 Presentation Decks 2.2.1.2 Copywriting 3.0 Coronation – Stage And Production Design 3.1 Set Designer 3.2 Stage Construction 3.2.1 Main Stage 3.2.2 Control Booth 4.0 Coronation – Technical Requirements 4.1 Main Control 4.2 Lighting System 4.3 Audio System 4.4 Microphones 4.5 Communicator 4.6 Video Screens 4.6.1 Led Wall 4.6.2 1 Unit Video Switcher – Roland V40hd 4.6.3 1 Unit Laptop For Playback – Alienware R17 4.6.4 1 Lot Cables And Wires 4.7 Video System 4.7.1 4 Units 50” Tv Prompter – Samsung Au7000 With Recliner 4.7.2 Teleprompter Operator 4.8 Trusses / Rigging 4.8.1 4 Pieces 10ft Truss – Aluminum Truss 300x300mm 4.8.2 6 Units Motor Hoist With Controller 4.8.3 4 Sets 3-high Scaffoldings For Followspot – H Frame Metal 4.8.4 1 Set Tent For Control Booth 30x30ft – Aluminum Truss 300x300mm 4.8.5 20 Pieces 5ft Over Hang Pipes – Gi 4.8.6 Dome Trussing 4.9 Stage Effects 4.9.1 Cryo 4.9.2 Confetti Blizzard 4.9.3 Logistics 4.10 Power Generators And Electrical 4.10.1 12 Hours Use Inclusive Of Diesel 4.10.2 Succeeding Hours In Excess Of 12 Hours – P1,800 Per Hour 4.10.3 4 Units Power Distribution Panel – 250a 4.10.4 Socapex Cables – 6x16a 4.10.5 Main Line Cables – Gauge 2 5.0 Coronation Visual Show Requirements 5.1 Creative Creator 5.2 Photoshoot 5.2.1 Official Headshot 5.2.2 Beauty Shot 5.2.3 Profile Shot 5.2.4 Swimwear Photoshoot 5.3 Videoshoot 5.3.1 Show 5.3.1.1 Opening Billboard 5.3.1.2 Intro Video Swimwear 5.3.1.3 Journey To The Crown 5.3.1.4 Highlight Video 6.0 Coronation Coverage 6.1 Camera Set Up 6.1.1 Manpower 6.1.1.1 Technical Director 6.1.1.2 Camera Operators 6.1.1.3 Jib Operator 6.1.1.4 Production Assistant 6.1.2 Equipment 6.1.2.1 Panasonic Ag Cx10 6.1.2.2 Jib 6.1.2.3 Tripods / Grips 6.1.2.4 Hdmi Cables / Wires 6.1.2.5 Sd Cards 6.1.3 Logistics 6.2 Live Streaming Equipment 6.3 Photo And Video Documentation 6.3.1 Photographer 6.3.2 Videographer 6.3.3 Editor 6.3.4 Highlight Video 6.4 Visual Playback System 6.4.1 Manpower 6.4.1.1 Playback Operator 6.4.1.2 Led Configurator 6.4.1.3 Visualist 6.4.1.4 Production Assistant 6.4.2 Equipment 6.4.2.1 Pc With Complete Accessories 7.0 Pocket Events (production Manpower Only) 7.1 Final Screening 7.2 General Orientation 7.3 Stage Discipline Workshop 7.4 Pre-pageant Show 7.5 Closed Door Judging 7.6 Rehearsals 8.0 Coronation Manpower 8.1 Overall Production Manager 8.2 Assistant Production Manager 8.3 Creative Director 8.4 Pageant / Stage Director 8.5 Technical Director 8.6 Lighting Director 8.7 Audio Spinner 8.8 Assistant / Floor Director 8.9 Stage Managers Right Left Motherhen Backstage Presenters And Awards Hosts Male Female Anchor Host 8.10 Event And Content Writer 8.11 Production Assistant Head 8.12 Production Assistants 8.13 Food Custodian 8.14 Assistants 8.15 Mobilization Crew 8.16 Choreographer 8.17 Voice Over Talent Female 9.0 Show And Fashion Requirements 9.1 Styling Team 9.1.1 Stylist 9.1.2 Wardrobe Assistants 9.2 Candidates’ Requirements 9.2.1 Sash 9.2.1.1 Rehearsals Sash 9.2.1.2 Show Sash 9.2.2 Numbers 9.2.2.1 Rehearsals 9.2.2.2 Show 10.0 Miscellaneous And Mobilization 10.1 Operational Expenses 10.2 Transportation 10.2.1 Final Screening 10.2.2 Press Presentation 10.2.3 General Orientation 10.2.4 Pageant Training 10.2.5 Stage Discipline Workshop 10.2.6 Pre-pageant / Talent Night 10.2.7 Photo And Video Shoot (3 Days) 10.2.8 Preparation (5 Days) 10.3 Communication Expenses 10.4 Supplies 10.5 Mobilization 2. The City Government Of Alaminos, Pangasinan Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Thirty (30) Calendar Days Upon Receipt Of The Notice To Proceed. Bidders Should Have Completed Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184, Otherwise Known As The “government Procurement Reform Act”. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Law Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Interested Bidders May Obtain Further Information From The City Government Of Alaminos, Pangasinan And Inspect The Bidding Documents At The Address Given Below During 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On January 23 – February 12, 2025 From The Given Address And Website Below And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Of Ten Thousand Pesos (php 10,000.00) At The Bac Secretariat, City Engineering Office, City Of Alaminos, Pangasinan. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The City Government Of Alaminos, Pangasinan Will Hold A Pre-bid Conference On January 31, 2025, 10:00 A.m. At The Bac Office, City Hall Building, City Of Alaminos, Pangasinan Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat On Or Before February 12, 2025, 9:30 A.m. At The City Budget Office, City Hall Building, City Of Alaminos, Pangasinan. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Late Bids Shall Not Be Accepted. Bid Opening Shall Be On February 12, 2025, 10:00 A.m. At The Bac Office, City Hall Building, City Of Alaminos, Pangasinan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 8. The City Government Of Alaminos, Pangasinan Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra No. 9184 & Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information, Please Refer To: Rolever C. Bernabe / Engr. Wilson C. Rosario Head – Bac Secretariat / Member – Bac Secretariat City General Services Office / City Engineering Office Alaminos City Hall Building Quezon Avenue, Poblacion, City Of Alaminos, Pangasinan 09772078566 / 09984469612 Bacseretariat12020@gmail.com Www.alaminoscity.gov.ph Rowena F. Ruiz City Budget Officer Chairperson - Bids And Awards Committee

Details: Transport planning consultancy services in connection with the award of local public transport services in the Spn-west line bundle in the Spree-neisse district/Wokrejs Sprjewja-Nysa. The Spree-neisse district/Wokrejs Sprjewja-Nysa intends to re-award services for the provision of services in integrated local public road transport in the area of the Spree-neisse district, with partial services in the areas of the city of Cottbus/Chósebuz and the Dahme Spreewald and Oberspreewald-Lausitz districts. The Spree-neisse district/Wokrejs Sprjewja-Nysa requires transport planning and organisational support to prepare and carry out this award. The correspondingly required services are to be offered for all procedure types (direct award and functional tendering with negotiated procedure). The requested service includes support throughout the entire process from conception, planning and implementation of the procedure to award of the contract and, in addition, traffic planning advice in possible award review and complaint procedures.

Details: Description 1. The National Library Of The Philippines (nlp), Through The Fy 2025 General Appropriations Act (gaa) Intends To Apply The Sum Of One Million Seven Hundred Forty Thousand Pesos (php1,740,000.00) Being The Abc To Payments Under The Contract For Pb25-05 External Contracting For The Development, Enrichment And Maintenance Of Nlp’s Human Resource Management Information System. Bidding Will Be Through Lot Bidding (1 Lot). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Lot No. Project Description Abc Cost Of Bidding Docs Bid Opening Venue Lot 1 External Contracting For The Development, Enrichment And Maintenance Of Nlp’s Human Resource Management Information System Php1,740,000.00 Php5,000.00 February 21, 2025; 01:30 Pm 6th Floor Function Rm, Nlp Bldg, T.m. Kalaw St. Ermita, Manila 2. The National Library Of The Philippines (nlp) Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Within The Dates Provided In The Schedule Of Requirements And Technical Specifications. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorship, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From Nlp Bids And Awards Committee (bac) Secretariat Email Address And Inspect The Bidding Documents Posted At The Philippine Government Electronic Procurement System (philgeps) Or In Our Official Website Web.nlp.gov.ph. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On January 31, 2025 Through Email And Website(s) Below. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Electronic Means Or By Presenting The Official Receipt In Person. 6. The Nlp Will Hold A Pre-bid Conference On February 10, 2025 At 01:30 Pm Through Video Conferencing Via Zoom Which Shall Be Open To All Prospective Bidders. Send Interest To Bac@nlp.gov.ph With Subject: Request To Join The Pre-bid Conference Of Public Bidding No. 25-05. 7. Hard Copy Of Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Below On Or Before February 21, 2024 At 01:30 Pm. With A Usb Flash Drive Containing The Soft Copy Of The Technical (in Pdf) And Financial (in Word Or Excel) Requirements Must Be Included In The Original Copy Of The Technical Documents. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On February 21, 2025 At 01:31 Pm At The 6th Floor Function Room, Nlp Building. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Nlp Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Maureen M. Terrenal Marie Joy H. Bestoir Eleanor C. Siyang Jonathan F. Santos Bac Secretariat National Library Of The Philippines Tel. No.: (02) 5314-2100loc. 406 / 412 Email: Bac@nlp.gov.ph Website: Web.nlp.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Document: Web.nlp.gov.ph / Www.philgeps.gov.ph Sgd. Maricel M. Ureña Bac, Chairperson Early Procurement Activity For The External Contracting For The Development, Enrichment And Maintenance Of Nlp’s Human Resource Management Information System System And Developers Requirement: 1.the Provider Must Conduct An Onsite Assessment Of The Existing Human Resource Information System And Submit A Detailed Project Plan, Including Data Migration And System Configuration. 2.developers Or Systems Provider Must Be An Iso 9001:2025 Certified. 3.the Provider Is Required To Assign Four (4) Onsite Developers For A Maximum Duration Of One (1) Year Or Until The Project Is Completed. 4.nlp Will Provide Workstations, While The Developers Will Supply The Necessary Tools And Equipment To Carry Out The Proposed Scope Of Work. 5.the Developer Must Provide A Staging/ Development Server While Ensuring The Integrity And Consistency Of The Local/ Production Server. 6.the Developer Must Customize And Configure The Hris To Align With The Specific Requirements Of The National Library Of The Philippines And Comply With Local Tax And Labor Laws. 7.the Developer Must Provide A Project Manager Who Will Be Responsible For The Management, Planning, And System Deployment Of The Project Throughout Its Completion. 8.the Developer Must Provide Technical Specialists Who Will Handle Data Migration, System Setup, And Troubleshooting. 9.the Developer Must Provide A Business Development Manager Who Will Be Responsible For Support Planning, Coordination, And Client Communication. He / She Will Be The Primary Interface In Coordinating Efforts And Tasks For The Delivery And Implementation Of The Contracted Services. 10.the Developer Must Provide Project Management That Includes Planning, Consultancy Services, Overall Supervision And Implementation. 11.the Developer Must Provide A Detailed Project Status Reports Advising The End-user On The Status Of The Activities. The Report Shall Consist Of The Following, As Appropriate: Weekly Reports And Updates Of The Project’s Progress, Checklist For Acceptance And Testing, Other Items Of Importance. The Provider Must Enhance The Currently Deployed Human Resource Information System (hris) In The National Library Of The Philippines. The Modules Are As Follows: I. Recruitment, Selection And Placement (rsp) Module (rspm) - Rspm Include Activities From The Recruitment, Selection And Placement Process. - The Rspm Features Require The Tracking, Report Generation Of The Following: 1.tracking Of Related Information From The On-line Submission Of Application Applicants. 2. Preliminary Evaluation (pe) Of Applicants 3.on-line Comparative Assessment Rating/report Preparation And Generation. 4. Database Of Hrmpsb Board Resolutions Issued 5. Inclusion Of 8 Templates For The Following: 1.pe Passers And Pre-employment Takers (pet); 2.pet Passers And Submission Of Additional Documents; 3.behavioral Interview; 4.submission Of Top 5 Ranking To The Appointing Authority. 5.physical And Medical Examination; 6.selected Applicant For The Position; 7.oath Taking 8.on-boarding Program; Ii. Performance Management Module (pmm) - Pmm Aims To Access, Track Generate Report Of Performance Of The Office, Division, And Individual/employees In A Semi-annual Basis - Pmm Features The Online Preparation/ Report Generation Of The Following: 1.performance Target; 2.performance Accomplishment; 3.performance Monitoring And Coaching; And 4. Individual Development Plan (idp). - Report Generation Must Be In Accordance With The Prescribed Nlp/csc Forms. Iii. Learning And Development Module (l & Dm) - L & Dm Objective Is To Monitor The Learning/ Intervention Attended By Employees To Address Competency Gaps As Identified In Their Idp. - L &dm Features Include The Following: 1.competency Profiling For Employees. 2.training Needs Assessment 3.training Interventions Plan/program 4.training Evaluation 5. L & D Forms Preparation, Retrieving And Printing Iv. Rewards And Recognition Module (r &rm) - Aims To Have Online Recording/access/report Generation Of Recognized Individual Awarded Through Praise. - R & R Features Includes The Following: 1.online Access And Submission To R And R Nomination Forms 2.annual Updating Of Summary Of Awardees. 3.system Should Allow Report Generation And Printing. V. Employees Welfare Administration Module (ewam) - 201 Management - Management 201 Files Include Uploading/retrieval/ Disposition Of Records In Accordance To The Csc Mc No.8 S 2007 Issuance. - The 201 Management Module Must Enable Records Keeping/downloading/printing Of The Following: 1.appointments (csc Form 33- A Revised 2018) 2. Assumption To Duty 3.certification Of Leave And Balances (for Transferees) 4.contract Of Services 5.copies Of Certificates Of Eligibility 6.copies Of Diplomas, Commendations And Awards 7.copies Of Disciplinary Actions 8.copy Of Marriage Contract 9.designations 10.medical Certificate Csc Form 211 Revised 2018 11.nbi Clearance 12.notice Of Salary Adjustments 13.notice Of Step Increments 14.oaths Of Office 15.personal Data Sheet Csc Form 212 Revised 2017 16.position Description Form 17.others Vi. Time Keeping Module (tkm) - Aim To Generate/access Online The Daily Time Record Of Employees - Tkm Features Include Report Generation Of The Following: 1.daily Tine Record (dtr) 2.ob Business Form Preparation And Approval 3.leave Form Approval 4. Monthly Summary Of Late And Tardiness 5.monthly Report Of Employees With Leave Without Pay 6.communication Template For Employees With Lwop And Employees Who Incurred Absences And Tardiness Beyond What Is Allowed By Csc Rules And Regulations. - Generally, The System Must Capture Daily Attendance, Ob Pass Approval, Leave Form Approval And Holiday And Work Suspension Which Is Necessary In The Dtr Generation. Vii. Payroll Management Module (pmm) - Pmm Enables The Online-processing Of Payroll That Will Provide Information On Payment Of Salary, Loan Balances And Contributions To Financial Institutions. - Pmm Features Are The Following : 1.payroll Report Based On The Computation Of Gross Salary, Total Deductions, Net Amount Due And Weekly Earnings Of Employees. - Payroll Must Have The Following Information 1.employee’s Name 2.employee’s Id No. 3.monthly Salary 4. Salary Adjustment 5.gross Amount Due 2.mandatory Deductions: 1.bir 2.pag-ibig 3.phil-health 4.retirement Life Insurance Premium 3.loan Deduction 1.consolidated Loan 2.policy Loan 3.multi-purpose Loan 4.among Others 4.the System Should Allow Report Generations Such 1.loan Balances Of Employees 2.contributions Of Employees 3.payslip Viii. Scope Of Work 1.inclusion Of Hris Functional, Technical And User Manual Documentation 2.conduct Of Training User’s Training, Database/system Administration 3.technical Training & Testing 4.testing Of The Enhanced System Must Be Done In Parallel With The Existing System, Ensuring A Smooth Transition And Minimal Disruption. 5.formal And Legal Turnover Of Source Codes For The System 6.maintenance And Support Service. 7.provision Of Warranties For The System. (warranty Period For The Project Must Be One (1) Year On System And Its Components Upon Turnover) 8.integration Of Existing Nlp Biometric Devices Into The Enhanced System 9.must Include 201 File Data Migration 10.server And System Must Be Hosted Within Nlp Premises 11. Forms/reports Shall Be Compliant With The Prescribed Nlp, Csc, Coa Forms. 12.the System Can Accommodate 225 Employees. 13.the Developer Must Provide The Required Server For The Project. The Server Specification Are As Follows: Form Factor Rack-mountable – 2u Server Hot-swap Bays Qty: 8 Processor / Chipset Cpu: Intel Xeon E5-2620v3 / 2.4 Ghz Or Higher Max Turbo Speed: 3.2 Ghz Or Higher Number Of Cores: 6-core Or Higher Processor Installed Qty: 1 Max Supported Qty: 2 Storage Raid Level: Raid 0, Raid 1, Raid 10 Hdd Installed: 3.5" 2tb 7.2k Sata Ram Memory Speed: 1866 Mhz Configuration Features: 1 X 16 Gb Memory Form Factor: Dimm 288-pin Slots Qty: 24 Empty Slots: 23 Networking Data Link Protocol: Ethernet, Fast Ethernet, Gigabit Ethernet Form Factor: Integrated Ethernet Ports: 4 X Gigabit Ethernet Ethernet Controller(s): Broadcom Bcm5719 Graphics Controller Form Factor: Integrated Graphics Processor: Matrox G200er2 Video Memory: 16 Mb Video Interfaces: Vga Power Type: Power Supply - Hot-plug Power Redundancy Scheme: 1+1 Installed Qty: 1 Max Supported Qty: 2

Details: Description Request For Proposal (negotiated Procurement - Small Value Procurement – Consulting Firm) Hiring Of Consultancy Service For The Low Code Development Of Bts And Agapp Dswd Rfp No. 25-gop-svp-cf-004 (pr No. 2024111680) 1. The Republic Of The Philippines, Through The Department Of Social Welfare And Development – Information And Communications Technology Management Service (dswd-ictms) Cy2025 Funds Intends To Apply The Sum Of Nine Hundred Ninety-two Thousand Seven Hundred Sixteen Pesos And Eighty-seven Centavos (php992,716.87) Being The Approved Budget For The Contract (abc) For The Hiring Of Consultancy Service For The Low Code Development Of Bts And Agapp Under (dswd Rfp No. 25-gop-svp-cf-004). 2. Objectives The Consulting Firm Shall Be Hired To Implement The Software Development Cycle To Establish The Bts And Agapp Website, Web, And Mobile Application. Specifically, The Project Aims To: A. Analyze The Business Requirements Of The Program; B. Design And Develop The Bts And Agapp, Including A Public-facing Website Based On The Specified Business Requirements; C. Perform The Necessary Quality Assurance Tests For The Bts And Agapp, Including The Privacy Impact Assessment; D. Assist In The Deployment Of The Bts And Agapp, Including The Conduct Of Training Of Trainers; And E. Provide A Warranty Service Upon Post-deployment Of The Bts And Agapp Application. 3. Scope Of Work A. Project Planning. The Consulting Firm Shall Formulate An Inception Report Or Project Plan Indicating The Framework, Approaches, Methodologies, And Specific Timeline For Tasks, Activities, And Deliverables Of The Project, Including Privacy Impact Assessment. B. Requirements Analysis, Design, And Project Management. Conduct A Thorough Requirements Analysis, Create System Designs Such As Wireframes And High-fidelity Prototypes, And Manage The Project. This Phase Includes Understanding Dswd’s Needs, Defining System Specifications, And Overseeing The Project’s Progress To Ensure Meeting Objectives. C. Software Development. Develop The Software According To The Specified Requirements. This Involves Coding, Configuring, And Creating All Necessary System Components, Ensuring Functionality And User-friendliness. D. Testing. Perform Extensive Software Testing To Ensure It Meets All Functional, Security, And Performance Requirements. This Includes Identifying And Fixing Bugs And Verifying System Integrity And Efficiency. E. Deployment Support. Assist With The System’s Deployment In The Identified Domain Environment, Including Support During The User Acceptance Testing (uat) Phase And Final Deployment In The Production Environment. F. Learning And Development Intervention. Design And Implement Learning And Development Interventions To Manage And Use The Application. This Service Also Includes The Development Of Print And Multimedia Assets Such As Walkthroughs, Audio-visual Presentations Highlighting The Features, And Brochures. G. Maintenance. Provide Maintenance Services Post-deployment For A Specified Support Period To Address Any System Issues, Updates, Or Enhancements. 4. Technical Specification A. General Requirements • Web-based Compatibility: This Application Must Be Accessible Via Popular Web Browsers And Support Both Computer And Mobile Device Use. This Ensures Broad Accessibility And Ease Of Use For Diverse Users. • Offline Compatibility: This Application Must Be Accessible Via Mobile Or Similar Devices Without Internet Connection. • Provide An Intuitive User Interface With Easy Navigation And User-friendly Features For Users Of Varying Technical Expertise. • Implement Robust Security Measures, Including Encryption For Data At Rest And In Transit, And Comprehensive Security Protocols. • Reference Material: Shall Have Training/learning Avp Materials Of The System. • Must Be Designed Using A Platform Preferably Aligned With This Min. Requirement: Online Offline Relational Database Management System Mysql 8.0 Or Higher Sqlite 4.0 Or Similar Tools Front-end Flutterflow Back-end Api With Json Returns Data Visualization Google Looker, Tableau, Or Similar Tools Applicable For Flutterflow • Shall Provide Comprehensive Documentation On Front-end And/or Back-end Tools Using Swagger Or Similar Tools Deployed On Dswd Managed Infrastructure. • The System Shall Cover An Unlimited Number Of Users With No Additional Cost From The Proponent. • User Load Capacity: The System Should Be Capable Of Handling An Unlimited Number Of Users, Ensuring Consistent Performance Even During Peak Usage Periods. • Ownership Of Work Products: All Work Products, Including Software, Documentation, And Design Materials Developed For This Project, Will Be The Property Of Dswd. • Service Provider Access Limitations: The Service Provider Will Not Have Access To The Dswd Production System. They Must Provide Comprehensive Instructions And Support For The Dswd System Administrators For System Deployment And Setup. • Learning And Development Intervention: The Service Provider Shall Provide Comprehensive Capability Building Activities Focusing On Building The Necessary Skills For Effective Implementation And Continuous Utilization Of System. • The Low Code Development Tools Must Be Provided By The Service Provider With No Additional Cost During The Development And Within The 2-year Warranty Period Following The Production Deployment Of The Application. B. Non-functional Requirement • Compliance With Cybersecurity And Data Privacy Policies: The System Must Adhere To All Dswd Cybersecurity, Data Privacy Policies, And Other Relevant Legal And Ethical Standards Concerning Data Privacy And Protection. This Ensures The Protection Of Sensitive Data And Aligns With Legal And Regulatory Standards. • Disclosure Of Third-party Libraries: The Service Provider Must Disclose All Third-party Libraries Used In The System’s Development. These Libraries Must Be Verified To Be Free From Security Vulnerabilities, Ensuring The Overall Security And Integrity Of The System. • Multi-factor Authentication: The System Shall Implement Multi-factor Authentication (mfa) To Enhance Security By Requiring Users To Provide Multiple Forms Of Identification Before Granting Access. This Extra Layer Of Security Will Prevent Unauthorized Access, Even If A User’s Password Is Compromised. The Mfa May Include Combinations Such As Passwords, Security Tokens, Or One-time Passwords (otps). • Audit Trail: The System Shall Maintain A Comprehensive Audit Log That Records All User Activities. This Includes Logins, Data Access, Modifications, And Any Other Actions Performed Within The System. The Audit Trail Is Essential For Monitoring User Behavior, Detecting Security Breaches, And Facilitating Troubleshooting. The Records Shall Be Tamper-proof And Stored Securely To Ensure Data Integrity. • Support: The Service Provider Shall Address All Vulnerability And Quality Assurance Results During The Development And Within The Warranty Period. C. Deployment Requirements • Compatibility With Dswd Managed Infrastructure: The System Shall Be Hosted On Identified Cloud Infrastructure And Be Compatible With Existing Digital And Cybersecurity Infrastructure, Ensuring Seamless Integration And Adherence To Security Standards That Need To Include The Following Set Of Environments: ○ Development, Staging, Uat, And Production Environment • Performance Testing: The Service Provider Must Perform Load Testing To Validate The System’s Performance And Stability Under Varying Degrees Of User Traffic, Ensuring Reliability And Efficiency During Peak Usage Including But Not Limited To Load Testing, Stress Testing, Etc. • Quality Assurance: The Service Provider Shall Conduct A Thorough Testing Of The System To Ensure All Functionalities Work As Intended And Meet The Specified Requirements. The Service Provider Must Address All Identified Quality Assurance Findings Throughout Its Development And During The Warranty Period. This Will Ensure That The System Meets All Performance, Usability, And Reliability Standards. • Security Vulnerability Assessment: The System Must Be Rigorously Tested For Known Vulnerabilities. The Service Provider Must Ensure The System Is Secure Against Potential Cyber Threats. The Service Provider Must Address All Identified Vulnerability Findings Throughout Its Development And During The Warranty Period. This Will Ensure That The System Meets All Performance, Usability, And Reliability Standards. D. Use Case The System Shall Ensure The Inclusion Of These Min. Use Case Requirement: Application Use Case Advanced Data Gathering For Assistance Preparedness For Protection (agapp) • Data Processing Of: ○ Disaster Incident Report ○ Evacuation Centers ○ Stockpile • Report Generation For: ○ Disaster Incident Reports ○ Evacuation Report • Capture Geolocation Beneficiary Transactional Account Information System (bts) • Data Processing Of Beneficiary Payment Modality Registry • Integration To 4ps Api Support Features: • Shall Be Integrated With The Philsys Authentication • Shall Be Mobile Responsive • Shall Include Role-based Access Control (rbac) • Customized Profile Pages • Dashboard And Report Generation • User Management • Data Visualization And Exporting • Data Migration Fron Existing Platform • Shall Provide The Low Code Development Platform At No Additional Cost During The Development And Within 2 Years Warranty Period Following The Production Deployment Of The Application. Any Additional Use Cases Identified During The Business Process Review And Analysis Must Be Discussed With The Service Provider And Approved By The Dswd For Inclusion In The Development Of This Project. Likewise, All Forms, Intake Sheets, And Other Relevant Documents Required For The Development Of This Application Shall Be Subject To Approval By The Dswd E. Phases Of Development Component/activities Deliverables Sprint 0: Project Initiation Inception Report Sprint 1: Completion Of Design Discovery Team 1: Beneficiary Transactional Account Information System (bts) • Conduct Of Business Process Review And Requirements • System Design • Business Process And Requirements Analysis Report • System Requirements Specification • Business Requirements Document • Document: Approved System Design (wireframe And Use Case Document) And Implementation Plan Approved By The Business Owner Team 2: Advanced Data Gathering For Assistance Preparedness For Protection (agapp) Sprint 2: Completion Of Baseline Development Requirements Team 1: Beneficiary Transactional Account Information System (bts) System Customization: Programming & Testing And Deployment Of These Modules: • Philsys Authentication • Data Processing Of Beneficiary Payment Modality Registry • User Management ○ Registration ○ Login ○ Password Recovery ○ Access Permission ○ System Security (i.e. Audit Trail, Mfa, Etc.) ○ Data Exporting Action: • System Configuration And Consultation Between Consulting Firm, Dswd Focals • Conduct Of Vulnerability Assessment • Conduct Of Qa • Configuration On Host, And Monitoring Services (dev, Testing And Production) Document: • Administration Console • System Version, Record Of Technical & Business Tests • Accomplished Testing Tool • Report On Test Results Accepted By The Business Owner • Report/dashboard Generation (if Any) • System Enhancement Based On Test Result • Report On Issues And Concerns • Record Of Monitoring And Maintenance Services • Addressed Va Result • Addressed Qa Result • Successful Deployment Report (dev, Testing And Production) Team 2: Advanced Data Gathering For Assistance Preparedness For Protection (agapp) System Customization: Programming & Testing And Deployment Of These Modules: • Data Processing Of: ○ Disaster Incident Report ○ Evacuation Centers ○ Stockpile • User Management ○ Registration ○ Login ○ Password Recovery ○ Access Permission • System Security (i.e. Audit Trail, Mfa, Etc.) • Data Exporting Sprint 3: Completion Of Data Integration, Generation, Migration, And Other Requirements Team 1: Beneficiary Transactional Account Information System (bts) System Customization: Programming & Testing And Deployment Of These Modules: • 4ps Integration And Other Use Cases Identified During The Bpra • Dashboard And Report Generation • Data Migration Action: • System Configuration And Consultation Between Consulting Firm, Dswd Focals • Conduct Of Vulnerability Assessment • Conduct Of Qa • Configuration On Host, And Monitoring Services (dev, Testing And Production) Document: • Administration Console • System Version, Record Of Technical & Business Tests • Accomplished Testing Tool • Report On Test Results Accepted By The Business Owner • Report/dashboard Generation (if Any) • System Enhancement Based On Test Result • Report On Issues And Concerns • Record Of Monitoring And Maintenance Services • Addressed Va Result • Addressed Qa Result • Successful Deployment Report (dev, Testing And Production) Team 2: Advanced Data Gathering For Assistance Preparedness For Protection (agapp) System Customization: Programming & Testing And Deployment Of These Modules: • Dashboard And Report Generation • Data Migration • Other Use Cases Identified During The Bpra Sprint 4: Completion Of Learning And Development Interventions Team 1: Beneficiary Transactional Account Information System (bts) Completed Learning And Development Interventions (ldis) With Documentation Report Action: At Least Two (2) Training Of Trainers Conducted With Comprehensive Documentation Either Onsite Or Virtual Documentation: Comprehensive Documentation Report Team 2: Advanced Data Gathering For Assistance Preparedness For Protection (agapp) Team 1: Beneficiary Transactional Account Information System (bts) Completion Report • Sign Off Document With Packaged System Documentation – Bpra, System Design, System Testing Report • User’s Manual/guide (for System Users And System Administrators) • Technical Systems Documentation • Comprehensive Api Documentation • Installation Guide • Troubleshooting Guide Team 2: Advanced Data Gathering For Assistance Preparedness For Protection (agapp) Sprint 5: Final Systems Documentation And Turn-over Team 1: Beneficiary Transactional Account Information System (bts) Final Systems Documentation And Turn-over • Full System Sign Off Document With Packaged System Documentation – Bpra, System Design, System Testing Report • Final User’s Manual/guide (for System Users And System Administrators) • Final Technical Systems Documentation • Final Comprehensive Api Documentation • Final Installation Guide • Final Troubleshooting Guide Team 2: Advanced Data Gathering For Assistance Preparedness For Protection (agapp) F. Work Deliverables And Payment Schedule Milestone Deliverables Timeline % Of The Contract Price Sprint 0 Inception Report Within Five (5) Calendar Days After Receipt Of The Notice To Proceed 0% Sprint 1 Completion Of Design Discovery Within 25 Calendar Days Upon Receipt And Approval Of Inception Report 20% Sprint 2 Completion Of Baseline Development Requirements Within 25 Calendar Days Upon Completion Of Sprint 1 20% Sprint 3 Completion Of Data Integration, Generation, Migration And Other Requirements Within 25 Calendar Days Upon Completion Of Sprint 2 20% Sprint 4 Completion Of Learning And Development Interventions Documentation And Turn-over Within 25 Calendar Days Upon Completion Of Sprint 3 20% Sprint 5 Final Systems Documentation And Turn-over Within 15 Calendar Days Upon Completion Of Sprint 4 20% Outputs Of The Consultant Will Undergo Evaluation Before Proceeding To The Next Step. Each Deliverable, Particularly On The System Modules, Must Be Provided To The Ictms And Ico, Along With The Source Code. Deliverables Will Be Subject To Liquidated Damages If Submitted Beyond The Allotted Timeline, Which Is 15-30 Calendar Days Upon Acceptance And Approval. Only Work Outputs Or Deliverables Deemed Acceptable Will Be Compensated. Failure To Submit The Expected Output On Time Will Result In A Deduction Of One-tenth Of One Percent (0.001) Per Day From The Payment For The Covered Work Output/deliverable Unless Satisfactorily Justified. G. Institutional Arrangements Service Provider • Pre-development And Installation ○ The Service Provider Should Provide A Project Implementation Plan That Must Be Approved By The Dswd ○ Engage The Business Owner In The Conduct Of Business Process And Requirements Analysis As The Basis Of System Requirement Specification (srs) For The Information System That Will Be Developed ○ Ensure Approval On The Sign-off Documents On All The Identified Deliverables • During Development And Installation ○ The Service Provider Should Manage And Execute Project Tasks Alongside The Dswd In Accordance With The Project Scope Period Of Performance And Quality Standards ○ The Service Provider Shall Ensure Compliance With The Data Sharing Agreement ○ The Service Provider Shall Ensure Timely Completion Of Deliverables Identified In This Project ○ The Service Provider Should Lead The Deployment Project In Collaboration With The Dswd And Provide Weekly Project Updates, Bi-weekly Steering Committee Meetings, Milestone Reports, And Closeout Reports ○ The Service Provider Should Provide A Status Report Of The Project In The Form Of Charts/graphs ○ The Service Provider Should Assume Full Responsibility For The Project Plan And Lead The Change Management Process ○ The Service Provider Should Formulate And Execute A Training Approach And Strategy ○ The Service Provider Should Establish A Dedicated Project Team As The Primary Point Of Contact For Dswd Throughout The Deployment Process ○ The Service Provider Should Have A Project Manager Responsible For Overseeing The Integrated Project Plan, Managing Risk Mitigation, And Resolving Issues ○ The Service Provider Should Have A Technical Deployment Architect Responsible For Coordinating And Supporting The Implementation Of Technical Tasks, Providing Best Practices, And Troubleshooting ○ The Service Provider Should Have A Change Manager Responsible For Executing The Change Management Plan, Publishing Communication Plans, And Designing The Training Curriculum ○ The Service Provider Shall Inform The Proponent Office Of Any Challenges Requiring Further Assistance ○ The Service Provider Should Have A Trainer Responsible For Conducting And-user Training And Technical Training Workshops • Post Installation ○ The Service Provider Representative Shall Co-manage The Project With The Assigned Project Focals From The Dswd Ensuring That The System Is Operational 24/7 ○ The Service Provider Should Provide An Escalation Procedure In Reporting Issues And Concerns ○ The Service Provider Should Ensure End-to-end Security To The System To Safeguard Against Breaches And Potential Threats, Including Administration Tools And Best Practices ○ The Service Provider Should Perform Capacity Planning, Identify Requirements, And Provide Recommendations To Enhance The Performance And Usability Of The System. The Service Provider Is Responsible For All Configurations, Including Those For Future Requirements Identified By Dswd ○ The Service Provider Shall Provide A 2-year Warranty Period At No Additional Cost To Address Errors/bugs/vulnerabilities After All The Sprint Has Been Completed • Service Level Agreement ○ The Service Provider Shall Maintain 24/7 Availability ○ The Service Provider Shall Include Unlimited 24x7 Service Support Via Phone, Email, Remote, Or On-site When Needed At No Additional Cost Within The Warranty Period ○ The Service Provider Shall Respond To Support Requests Within The Following Timeframes: 1. Critical Issues: Within 4 Hours 2. High Priority Issues: Within 24 Hours 3. Medium Priority Issues: 1-3 Business Days 4. Low Priority Issues: 1-7 Business Days ○ The Service Provider Shall Address All Vulnerability And Quality Assurance Results During The Development And Within The Warranty Period ○ The Service Provider Shall Provide Thorough Guidance And Comprehensive Documentation For All Changes, Enhancements, And Interventions Made During The Warranty Period ○ The Service Provider Shall Document All Interventions, Changes, Troubleshooting Activities, And Enhancements, Ensuring Approval From The Depaartment’s Designated It Team And Submission Within The Prescribed Period ○ The Service Provider Shall Strictly Adhere To The Existing Ict Policy And/or Guidelines Of The Department Department Of Social Welfare And Development (dswd) • Provide Overall Management Directions To The Project • Support The Offices, Bureaus, Services And Units (obsus) In Establishing Institutional Mechanisms For The Sustainability Of The Project • Enforce A Data Sharing Agreement / Non-disclosure Agreement Among The Project Stakeholders (if Needed) • Ensure That The Project Is Aligned With The Secretary’s Directive Regarding Digitalization, Specifically On The Transition To Online Systems, And Consistent With The Department’s Pgs And Strategy Map • Ensure The Project’s Inclusion In The Dswd Information Systems Strategic Plan • Provide Contextual Inputs To The Service Provider To Ensure Alignment Of The Design And Development Of The Application To The Business Requirements • Review The Quality Of Operations-related And Ict Related Outputs Submitted By The Service Provider Under The Terms Provided Herein • Provide Appropriate Documents Relevant To The Project Within The Duration Of The Engagement • Create A Policy And/or Document Supporting The Sustainability Of This Project • Lead The Preparatory Tasks, Onsite Tasks, And Post-activity Tasks With The Service Provider, Including Organization Of Launching Activity And Training Of Trainers, Production Of Multimedia Assets • Ensure Timely Monitoring Of This Project Including But Not Limited To: ○ Deliverables Of The Service Provider ○ Timely Monitoring, Tracking And Updates Of Procurement And Financial Related Activities • Assist In The Preparatory Tasks, Onsite Tasks, And Post-activity Tasks With The Service Provider, Including Organization Of Launching Activity And Training Of Trainers, Production Of Multimedia Assets H. Learning And Development Interventions The Following Learning And Development Interventions (ldis) For Dswd End-users And Technical Staff Shall Be Conducted By The Service Provider Who Shall Also Issue Certificates Of Completion To The Participants Duly Signed By A Certified Trainer, At No Extra Cost To The Dswd: • Onboarding Sessions And Other Learning And Development Interventions On The Proposed Platform For Administrators And End-users Within The Subscription Period • At Least Four (4) Training-of-trainers During The Development And/or Prior Development • At Least One (1) Capability-building Session Must Be Held Per Semester During The Warranty Period To Keep Participants Updated On The System Enhancements And Best Practices • At Least One (1) Capability-building Session Must Be Held Per Semester For The Administration Management Console Technical Training For It Administrators I. Confidentiality And Non-disclosure Agreement • All Data And Information Used In This Service Shall Be Governed By Republic Act 10173 – Data Privacy Act Of 2012 • Any Information, Including But Not Limited To The Information Related To Dswd Provided To The Service Provider For The Purpose Of Warehouse Inventory Management Solution Agreement, Are The Sole Property Of The Dswd. The Service Provider Shall Treat This Information As Confidential And Shall Not Disclose It To Any Company, Firm Or Person During The Duration Of The Agreement, Or At Any Time Thereafter. • All Business, Personnel And Technical Information And Any Related Documentation, In Whatever Form, Which The Dswd May Provide Shall Be Used By The Service Provider Solely For The Purpose For Which It Was Provided And Shall Be Treated In Strictest Confidence And Protected; If In Tangible Form, The Same Shall Be Returned To Dswd Upon The End Of The Service Agreement. • All Account Information And Data Are Sole Property Of The Dswd. The Service Provider Shall Not Retain Copies Of It In Any Form Upon The End Of The Service Agreement J. Minimum Qualifications • With At Least Three (3) Years Of Experience In An It Company Offering Software Solutions Design And Development, Both In Web And Mobile Forms And Web Design And Development • With At Least Three (3) Years Of Experience As An Institution Working With The Government On The Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability, And Data Protection Is An Advantage • With At Least (3) Successful Service Deployments With Proof Of Satisfactory Service From Its Clients • With Sufficient Human Resources That Process Technical Expertise In Areas Of Business Analysis, Ui/ux Design, Front–end Development, Back-end Development, And Software Quality Assurance, With Technical Certifications K. Ownership And Publication Rights • All Documentation Produced Under The Terms Of This Engagement Shall Remain The Property Of Dswd. Dswd Retains The Exclusive Right To Publish Or Disseminate The Knowledge Products Arising From The Engagement Even After The Termination Of This Project • The Service Provider Must Submit A Written Letter When Requesting Raw Data, Versions, And/or Parts Of The Outputs That Will Be Used For Purposes Other Than What Was Originally Agreed Upon With The Terms Of This Engagement • The System Including Source Code That Will Be Developed Shall Be Fully And Exclusively Owned And Used By The Dswd And Shall Not Be Transferred In Favor Of Any Entity And In Any Other Mode. Intellectual Property Over The Design And Implementation Of The Requirements (including Custom Code And Configurations) Shall Remain With Dswd • Source Code Or Binaries, Database Schema And Definitions, Configuration Files And Build Artifacts, Documentation, Licenses And Any Other Custom-developed Artifact Of The Application Specifically Developed For This Project Must Be Submitted To The Dswd In Order For The End-users To Carry Out Independent Maintenance And Updating/modification Of The Application In The Future. The Complete Source Code And Scripts, Properly Versioned, Must Be Submitted To The Dswd Immediately At The Start Of The Implementation Phase L. Budgetary Requirements: The Total Budgetary Requirement Amounts To Nine Hundred Ninety-two Thousand Seven Hundred Sixteen Pesos And Eighty-seven Centavos (php992,716.87) Chargeable Against Ictms 2024 Funds And Payment Will Be Staggered Per Milestone Achievement Following Dswd – Approved Policies And Guidelines. 5. Evaluation Criteria This Project Shall Be Procured Using Section 53.9 (negotiated Procurement-small Value Procurement) Of The Revised 2016 Implementing Rules And Regulations Of Republic Act No. 9184 Or The Government Procurement Reform Act And Pursuant To The Following Criteria: Qualification Rating With At Least Three (3) Years Of Experience In An It Company Offering Software Solutions Design And Development, Both In Web And Mobile Forms And Web Design And Development 35% A. The Consulting Firm Has More Than Three (3) Years Of Experience As An It Company Specializing In Software Solutions Design And Development, Both In Web And Mobile Forms, And Web Design And Development 35% B. The Consulting Firm Has Three (3) Years Of Experience As An It Company Specializing In Software Solutions Design And Development, Both In Web And Mobile Forms, And Web Design And Development 25% With At Least Three (3) Years Of Experience As An Institution Working With The Government On The Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability, And Data Protection Is An Advantage 35% A. The Consulting Firm Has More Than Three (3) Years Of Experience As An Institution Working With The Government On The Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors; One Team Member Has Certification In Conducting Privacy Impact Assessment 35% B. The Consulting Firm Has Three (3) Years Of Experience As An Institution Working With The Government On The Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors; One Team Member Has Certification In Conducting Privacy Impact Assessment 25% With At Least (3) Successful Service Deployments With Proof Of Satisfactory Service From Its Clients 10% A. The Consulting Firm Has More Than Three (3) Successful Service Deployments With Proof Of Satisfactory Service From Its Clients 10% B. The Consulting Firm Has Three (3) Successful Service Deployments With Proof Of Satisfactory Service From Its Clients 5% With Sufficient Human Resources That Process Technical Expertise In Areas Of Business Analysis, Ui/ux Design, Front–end Development, Back-end Development, And Software Quality Assurance, With Technical Certifications 20% A. The Consulting Firm Has 2 Or More Team Of Over Five (5) Members, Each Fulfilling Specific Roles Within The Software Development Life Cycle And With Relevant Technical Certifications 20% B. The Consulting Firm Has Less Than 2 Team Of Five (5) Members, Each Fulfilling Specific Roles Within The Software Development Life Cycle And With Relevant Technical Certifications Role Quantity Project Manager 1 Developers 2 Quality Assurance (qa) Specialist 1 Analyst 1 15% Total 100% Passing Rate 70% Note: Failure To Meet Any Of The Minimum Requirements Per Criteria Stated Above Will Automatically Be Given A Zero (0%) Rating And Will Be Automatically Disqualified. 9. The Dswd Now Invites Interested Consulting Firms To Submit The Following: A. Company Profile/portfolio (highlighting The Years And Experiences Of The Firm And With Proof Of Engagements With The Government); B. Comprehensive Curriculum Vitae (cvs) Of The Project Team Members Including Evidences; C. Financial Proposal (annex A); D. Bir Certificate Of Registration; E. 2025 Mayor’s/business Permit Or 2024 Mayor’s/business Permit With Proof Of Application And/or Official Receipt Of Renewal For 2025 (2025 Mayor’s/business Permit Must Be Submitted As Condition For Payment); F. Income/business Tax Return; G. Duly Notarized Omnibus Sworn Statement With Secretary’s Certificate; And H. Proof Of Philgeps Registration/ Philgeps Registration Number. 10. The Required Documents Shall Be Submitted At The Address Below Or Through Email At Quotations@dswd.gov.ph Not Later Than 5:00pm Of 21 February 2025. 11. The Project Duration For Cy 2025 Is Four (4) Months Upon Receipt Of The Notice To Proceed (ntp). 12. The Consulting Firm Shall Be Required To Issue Official Receipt (or) As Acceptable Evidence Of Receipt Of Payment For Disbursements. The Chairperson Bids And Awards Committee C/o Bids And Awards Committee Secretariat As-procurement Management Division Dswd Central Office Ibp Road, Constitution Hills. Quezon City Telephone Nos.: (02) 8931 8101 To 07 Voip Nos. 10095 Email Address: Bacsec@dswd.gov.phquotations@dswd.gov.ph Monina Josefina H. Romualdez Undersecretary And Chairperson Bids And Awards Committee

Details: Description Request For Proposal (negotiated Procurement - Small Value Procurement – Consulting Firm) Hiring Of Consulting Services For The Development Of The Kaagapay Website Dswd Rfp No. 25-gop-svp-cf-001 (pr No. 2024101480) 1. The Republic Of The Philippines, Through The Department Of Social Welfare And Development – Information And Communications Technology Management Service (dswd-ictms) Cy2025 Funds Intends To Apply The Sum Of Nine Hundred Forty Thousand Pesos (php940,000.00) Being The Approved Budget For The Contract (abc) For The Hiring Of Consulting Services For The Development Of The Kaagapay Website Under (dswd Rfp No. 25-gop-svp-cf-001). 2. Objectives The Consulting Firm Will Be Engaged To Execute The Software Development Cycle For Establishing The Kaagapay Website. The Project Will Encompass The Following Objectives: A. Business Requirements Analysis: Thoroughly Analyze The Business Requirements To Understand The Needs And Specifications For The Kaagapay Website. B. Design And Development: Design And Develop The Kaagapay Website In Alignment With The Identified Business Requirements. C. Quality Assurance And Privacy Impact Assessment: Conduct Necessary Quality Assurance Tests And Complete A Privacy Impact Assessment To Ensure The Website Meets All Required Standards And Regulations. D. Vulnerability Assessment: Address Weaknesses And Flaws Of The Web Application And Ensure Data Security In Accordance With The Memorandum Circular No. 03 Series Of 2024. E. Deployment And Training: Assist With The Deployment Of The Kaagapay Website And Provide Training For Trainers To Facilitate Smooth Adoption And Use. F. Post-deployment Warranty: Offer Warranty Service Post-deployment To Address Any Issues And Ensure Ongoing Support Within The Dswd Domain. 3. Scope Of Work The Consulting Firm Is Responsible For Designing, Developing, Testing, Deploying, And Supporting The Maintenance Of The Kaagapay Website Development Project. The Project’s Primary Goal Is To Create An Interactive Portal To Support The Department, Dswd Partners And Donors In Contributing Directly To Disaster Relief, Calamity Response, Dswd Care Facilities, Beneficiaries, And Clients. This Does Not Include Walk-in Donations Made To The Dswd Without Having To Access The Portal. Moreover, This Portal Will Streamline Communication And Donations, Incorporating An E-wallet System Linked With Land Bank Of The Philippines (lbp), Maya And Gcash Payment Portals. The Consulting Firm Will Begin With Project Planning, Developing An Inception Report Or Project Plan That Outlines The Framework, Approaches, Methodologies, And Specific Timelines For Tasks And Deliverables, Including A Privacy Impact Assessment. Following This, A Comprehensive Requirements Analysis And System Design Will Be Conducted To Understand Dswd’s Needs And Define System Specifications. Project Management Will Ensure That The Project Progresses As Planned And Meets Its Objectives. The Software Development Phase Will Involve Coding, Configuring, And Creating All Necessary System Components To Ensure Functionality And User-friendliness Of The Website. The Kaagapay Portal Will Offer Three (3) Distinct Areas For Donors To Facilitate Donations: A. Dswd Official Partners And Centers • Disaster Donations  For Cash Donations, Bank Details Of The Dswd Where Donors Can Send Are Available For Their Reference Such As The Account Name And Account Number.  For In-kind Donations, Donors Can Facilitate It By Filling In Donor Details (name, Contact Information, Address Of The Identified Dswd Office) And Selecting A Logistics Partner (e.g. Air21, Lbc, Transportify, J&t, Or Grab).  For International Donors, They Can Only Donate In Cash. • Centers And Residential Care Facilities  Donors Can Choose Specific Categories, Such As Children And Youth, Women, Family Or Community, Persons With Disabilities, Or Senior Citizens.  Donors Will Then Select A Specific Center Or Residential Care Facility Which They Wish To Donate To. This Portion Includes The Contact Details Of The Center Focal Person Or Representative.  International Donors Can Only Provide Cash Donations, Entering Necessary Details To Complete The Process. B. Private Social Welfare And Development Agencies (swdas) And Non-government Agencies • Donors Can Select Centers And Residential Care Facilities Or Public Solicitation From Foundations Or Organizations They Want To Send Their Donations To. • The Procedure For Centers And Residential Care Facilities Mirrors Non-disaster Donations Under Dswd Official Partners, Including Selecting Specific Categories And Centers, Providing Donation Details, And Completing The Process. • For The Public Solicitation, The Donors May Choose From The List Of Current Public Solicitation Activities. Details Of The Activity Are Also Available For Reference. Public Solicitation Activities Only Accept Cash Donations. C. Local Government Units (lgus) • Donors Can Select From The List Of Current Disasters They Wish To Send Their Donations. Once The Donors Identify Which Disaster And Local Government To Donate To, Details Are Available For Their Reference Including The Affected Areas, Contact Details And Email Addresses Of The Municipalities/cities/provinces. • The Donation Process Follows The Same Procedure As The Disaster Donations. International Donors May Only Donate Cash. Donors Are Required To Provide Necessary Details To Complete Their Donations. Actors Involved: The Actors Involved In This Project Include Donors (individuals, Private Companies, Groups) Who Wish To Provide Donations To: • Dswd Offices And Centers • Private Swdas And Ngos • Lgus Affected By Disasters Backend Team: The Backend Team Responsible For Maintaining And Updating The Website Will Include: • Administrator From The Office Of Assistant Secretary For Partnerships Building And Resource Mobilization Under The Office Of The Secretary. • Financial Management Service For Monitoring Fund Allocation And Receiving Donations In Kind. • Technical Staff, Including It Admins And System Administrators, For Website Maintenance And Updates. 4. Technical Requirements And Deliverables A. Design Documents: Design Documents Will Encompass Detailed Plans And Blueprints For The Kaagapay Website. This Includes User Interface Designs, System Architecture, Workflow Diagrams, And Other Visual Or Textual Representations That Illustrate How The Kaagapay Web Platform Will Be Structured And Function. The Design Documents Will Serve As A Guide For Developers And Stakeholders Throughout The Development Process. B. Source Code: The Source Code For The Kaagapay Website Represents The Core Programming Instructions Written In A Programming Language To Build The System. It Should Be Well-documented, Structured, And Maintainable, Ensuring That Future Updates And Modifications Can Be Made Efficiently. The Source Code Will Be The Proprietary Asset Of Dswd And Should Adhere To Industry-standard Coding Practices. C. Documentation: This Includes Comprehensive Documentation Covering All Aspects Of The Kaagapay Website. It Should Detail The System’s Functionality, Installation, Configuration, And Troubleshooting Guidelines. User Manuals For Different Stakeholders (administrative Staff, Service Providers, Beneficiaries) Should Also Be Provided, Explaining How To Use The Platform Effectively. D. Training: Training Modules Or Sessions Should Be Provided To Dswd Staff And Other Relevant Stakeholders. The Training Should Cover System Operation, Basic Troubleshooting, And Administrative Tasks To Ensure The Dswd Team Can Effectively Manage And Operate The Kaagapay Website Post-deployment. E. Support: Post-deployment Support Services Are Crucial For The Operational Stability Of The Kaagapay Website. This Includes Technical Support For Troubleshooting And Resolving Issues, Maintenance Services For System Updates And Bug Fixes, And Customer Support For User Queries And Assistance. A Clear Support Structure Should Be Defined, Including Contact Points, Response Times, And Escalation Procedures. The Service Provider Shall Provide 4-years Warranty Period To Address Issues, Error, Bugs, Vulnerabilities And Quality Issues At No Additional Cost For The Dswd And With The Prescribed Sla (provide Sla). Technical Requirements: A. General Requirements 1. Web-based Compatibility: Kaagapay Website, Must Be Accessible Via Popular Web Browsers And Support Both Computer And Mobile Device Use. This Ensures Broad Accessibility And Ease Of Use For Diverse Users. 2. Infrastructure Deployment: The System Will Be Hosted On Dswd’s Managed Infrastructure, Aligning With Modern Application Deployment Practices For Scalability And Reliability. 3. Compatibility With Dswd Infrastructure: Kaagapay Website Must Be Compatible With Existing Dswd Digital And Cybersecurity Infrastructure, Ensuring Seamless Integration And Adherence To Security Standards. 4. User Load Capacity: The System Should Be Capable Of Handling User Traffic As Projected By Dswd, Ensuring Consistent Performance Even During Peak Usage Periods. 5. Licensing And Server Provision: Dswd Will Provide Licenses For Servers And Other Services That The Kaagapay Website Will Utilize In The Production Environment, Ensuring Compliance With Software Licensing Requirements. 6. Service Provider Access Limitations: The Service Provider Will Not Have Access To Dswd’s Production System. They Must Provide Comprehensive Instructions And Support For Dswd System Administrators For System Deployment And Setup. 7. Ownership Of Work Products: All Work Products, Including Software, Documentation, And Design Materials Developed For This Project, Will Be The Sole Property Of Dswd. 8. Generate Report: The Kaagapay Website Shall Be Able To Generate Report As To The Submitted Template By The Dswd (i.e. Summary Of Donation, Etc.). B. Functional Requirements 1. Provision Of Process Flows, Use-cases, And Wireframes: Dswd Will Provide The Service Provider With Approved Process Flows, Use-cases, And Wireframe Diagrams. This Information Is Crucial For Guiding The Development Process And Ensuring Alignment With Dswd’s Operational Requirements. 2. Regular Cadence Meetings: The Service Provider Is Required To Conduct Regular Meetings With Dswd. These Meetings Are Intended To Address And Resolve Any Issues Or Questions Arising During The Software Development Process, Ensuring Smooth Progression And Alignment With Project Goals. C. Non-functional Requirements 1. Compliance With Cybersecurity And Data Privacy Policies: The System Must Adhere To All Dswd Cybersecurity And Data Privacy Policies. This Ensures The Protection Of Sensitive Data And Aligns With Legal And Regulatory Standards. 2. Real-time Audit Log Transmission: The Kaagapay Website Must Becapable Of Sending Real-time Audit Logs To A Designated Syslog Server, Conforming To The Format Prescribed By Dswd. This Feature Is Crucial For Monitoring System Activities And Maintaining Security And Compliance. 3. Disclosure Of Third-party Libraries: The Service Provider Must Disclose All Third-party Libraries Used In The System’s Development. These Libraries Must Be Verified To Be Free From Security Vulnerabilities, Ensuring The Overall Security And Integrity Of The System. D. Software Quality Assurance (testing) 1. Comprehensive System Testing: The Service Provider Is Required To Conduct Thorough Testing Of The System To Ensure All Functionalities Work As Intended And Meet The Specified Requirements. 2. Security Vulnerability Assessment: The System Must Be Rigorously Tested For Known Vulnerabilities. The Service Provider Must Ensure The System Is Secure And Safeguarded Against Potential Cyber Threats. 3. Load Testing: The Service Provider Must Perform Load Testing To Validate The System’s Performance And Stability Under Varying Degrees Of User Traffic, Ensuring Reliability And Efficiency During Peak Usage. 4. User Acceptance Testing (uat): Dswd Will Conduct User Acceptance Testing To Ensure The System Meets Their Operational Needs And User Expectations Before Final Deployment. All Website Technical Issues That May Arise During This Activity Shall Be Updated By The Service Provider At No Additional Cost From The Department. E. Deployment Environment 1. Provider’s Development And Testing Environments: The Service Provider Is Responsible For Developing And Testing The System Within Their Own Development And Testing Environments. This Ensures That Initial Development And Primary Testing Phases Are Handled Independently Before Uat. 2. Dswd’s User Acceptance Testing (uat) Environment: Dswd Shall Provide A Separate Uat Environment. This Is Where Dswd Will Conduct User Acceptance Testing To Assess The System’s Functionality And Compliance With Specified Requirements Before Final Acceptance. 3. Dswd’s Production Environment: The Finalized System Shall Be Deployed In Dswd’s Production Environment. This Is Where End-users Will Operationalize And Access The System, Ensuring A Real-world, Operational Setting For The Kaagapay Website. 5. Work Deliverables And Payment Schedule Payment Tranches Deliverables Timeline % Of The Contract Price 1st • Inception Report Within Five (5) Calendar Days After Receipt Of The Notice To Proceed 0% 2nd • Inception Report • Business Process And Requirements Analysis (bpra) Report • System Requirements Specifications (srs) Document • System Design (wireframes, Use-cases) Within Five (5) Calendar Days After Acceptance And Approval Of The Inception Report 20% 3rd • Functional Kaagapay Website With Complete Modules, And Apis With Documentation Within Thirty (30) Calendar Days After Acceptance And Approval Of Bpra, Srs, And System Design 20% 4th • Completed And Dswd Approved Reports Of The Following: O Quality Assurance Tests O Performance Test O Vulnerability Assessment O Penetration Test O Privacy Impact Assessment O User Acceptance Test O Other Ict Technical Report That May Be Required 20% 5th • Users, Developers And System Administrators Manual • Training Manuals For Users • Documentation Of Training Of Trainers Conducted • Print And Multimedia Assets For Kaagapay System Walktrough • Troubleshooting Guide Within Ten (10) Calendar Days After Acceptance And Approval Of Uat, Vapt, And Other Documentary Requirements 20% 6th • Project Completion Report Consisting Of Sign-off Document With Packaged System Documentation (hard And Soft Copies Of Source Codes) Fully Deployed At Dswd Managed Infrastructure Within Ten (10) Calendar Days After Acceptance And Approval Of The Sign-off Document And Packaged System Documentation 20% The Consulting Firm Shall Develop The Kaagapay Website In Line With The Scope And Deliverables Outlined In This Terms Of Reference. The Solutions/information Systems/ Applications Are Expected To Be Delivered Within A Duration Of Two (2) Months For The Whole Project Implementation. Liquidation Damages And Payment: Please Note That The Project Success Hinges On Meeting All Agreed-upon Deliverables And Functionalities. Failure To Deliver The Kaagapay Website As Per The Defined Requirements May Result In The Dswd Withholding A Portion Of The Consulting Firm’s Payment. This Serves As An Incentive For The Firm To Prioritize Achieving The Project’s Exact Results And Ensures The Dswd Receives A Fully Functional Website That Meets Their Needs. 6. Institutional Arrangements Report Directly To Pbrmo And Will Work Under The Supervision Of Pbrmo And Ictms. A Dswd Project Management Team For The Development Of Kaagapay Website Will Also Be Created To Support The Consulting Firm. While The Location Of The Consultant Team May Be Flexible At Different Times Of The Project, It Is Expected That The Majority Of Consultancy Work And Activities Will Be Conducted In Quezon City And With The Dswd Project Personnel, Given That The Engagement With Business Owners And Stakeholders Is Critical To The Successful Delivery Of Outputs And The Project’s Scope Of Work And Requirements. 7. Ownership And Use The Dswd Kaagapay Website And Source Code That Will Be Developed Shall Be Fully And Exclusively Owned And Used By The Dswd And Shall Not Be Transferred In Favor Of Any Entity Or In Any Other Mode. Intellectual Property Over The Design And Implementation Of The Requirements (including Custom Code And Configurations) Shall Remain With Dswd. Source Code Or Binaries, Database Schema And Definitions, Configuration Files And Build Artifacts, Documentation, And Any Other Custom-developed Artifact Of The Application Specifically Developed For This Project Must Be Submitted To The Dswd In Order For The End-users To Carry Out Independent Maintenance And Updating/ Modification Of The Application In The Future. The Complete Source Code And Scripts, Properly Versioned, Must Be Submitted To The Dswd Immediately At The Start Of The Implementation Phase. 8. Qualifications The Consulting Firm Should Have The Following Minimum Qualifications: 1. With At Least Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System (preferably Digital Social Protection Delivery System) Or Any Related Technical Implementation Documentation Across A Diverse Set Of Geographies And Industry Sectors. 2. With At Least Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability. 3. With Sufficient Human Resources Possessing Technical Expertise In Areas Relevant To The Project, Such As Web-based Application Development And Cloud Services, The Consulting Firm Should Have Technical Personnel Or Staff Certified In Technologies Like Vue.js, Laravel, And Php For The Web Application Stack, As Well As Expertise In Ms Sql Server For Database Management And Other Relevant Certification That Is Applicable. This Project Shall Be Procured Using Section 53.9 (negotiated Procurement-small Value Procurement) Of The Revised 2016 Implementing Rules And Regulations Of Republic Act No. 9184 Or The Government Procurement Reform Act And Pursuant To The Following Criteria: Qualification Rating With At Least Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System (preferably Digital Social Protection Delivery System) Or Any Related Technical Implementation Documentation Across A Diverse Set Of Geographies And Industry Sectors 35% A. More Than Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System 35% B. Three (3) Successfully Completed Design, Development, And Operational Handover Of Detailed Information System 30% With At Least Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability 45% A. More Than Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability 45% B. At Least Five (5) Years Of Experience As An Institution Working With Government On Design, Development, And Management Of Digital Solutions, Including Across Different Administrative Levels And Sectors. Demonstrable Knowledge Of Data Governance, Data Interoperability 40% With Sufficient Human Resources Possessing Technical Expertise In Areas Relevant To The Project, Such As Web-based Application Development And Cloud Services, The Consulting Firm Should Have Technical Personnel Or Staff Certified In Technologies Like Vue.js, Laravel, And Php For The Web Application Stack, As Well As Expertise In Ms Sql Server For Database Management And Other Relevant Certification That Is Applicable Role Quantity Project Manager 1 Developers 2-3 Ui/ux Designer 1 Quality Assurance (qa) Specialist 1 Business Analyst 1 Systems Administrator 1 20% A. More Than One (1) Project Team Member Has Technical Certification Relevant To Web-based Application Development 20% B. At Least One (1) Project Team Member Should Have A Technical Certification Relevant To Web-based Application Development. Below Is The Preferably Project Team Composition: 15% Total 100% Passing Rate: 85% Note: Failure To Meet Any Of The Minimum Requirements Per Criteria Stated Above Will Automatically Be Given A Zero (0%) Rating And Will Be Automatically Disqualified. 9. The Dswd Now Invites Interested Consulting Firms To Submit The Following: A. Company Profile/portfolio (highlighting The Years And Experiences Of The Firm And With Proof Of Engagements With The Government); B. Comprehensive Curriculum Vitae (cvs) Of The Project Team Members Including Evidences; C. Financial Proposal (annex A); D. Bir Certificate Of Registration; E. 2025 Mayor’s/business Permit Or 2024 Mayor’s/business Permit With Proof Of Application And/or Official Receipt Of Renewal For 2025 (2025 Mayor’s/business Permit Must Be Submitted Prior To Award); F. Income/business Tax Return; G. Duly Notarized Omnibus Sworn Statement With Secretary’s Certificate; And H. Proof Of Philgeps Registration/ Philgeps Registration Number. 10. The Required Documents Shall Be Submitted At The Address Below Or Through Email At Quotations@dswd.gov.ph Not Later Than 5:00pm Of 17 January 2025 (friday). 11. The Project Duration For Cy 2025 Is Two (2) Months Upon Receipt Of The Notice To Proceed (ntp). 12. The Consulting Firm Shall Be Required To Issue Official Receipt (or) As Acceptable Evidence Of Receipt Of Payment For Disbursements. The Chairperson Bids And Awards Committee C/o Bids And Awards Committee Secretariat As-procurement Management Division Dswd Central Office Ibp Road, Constitution Hills. Quezon City Telephone Nos.: (02) 8931 8101 To 07 Voip Nos. 10095 Email Address: Bacsec@dswd.gov.phquotations@dswd.gov.ph (original Signed) Monina Josefina H. Romualdez Undersecretary And Chairperson Bids And Awards Committee

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