City Of General Santos , South Cotabato Tender

Description Republic Of The Philippines Local Government Unit Of General Santos City Bids And Awards Committee Goods And Consultancy Services City Hall, General Santos City Total Description Of Articles Item No. 1. Procurement Of Event Management Company For The Conduct Of City Festivals Scope Of Work/deliverables February 23: Opening Ceremonies With Production Number Presentation From Local Talents And Guest Artists, 1 Renowned Solo Artist In The Philippines With 30 To 45 Minute Performance And 8 To 10 Minute Pyromusical. Musikakultura Segments. February 24: Muslim Day A Whole Day Of Muslim Suite, Showcasing The Century Old Traditions And Customs Of The Muslims, Including Enthronement, Festivities, Expressed Through Dances, Songs, Musical Instruments And Bayok (muslim Chant). Moro Houses And Exhibits. February 25: Tribal Day (blaan / Tboli Day) A Whole Day Of Tribal, Indigenous People Showcasing Their Dances, Rituals And Way Of Life, Including Traditional Sports. Zumba Party With Renowned Instructor In The Philippines. February 26: Christian Day Whole Day For The Major Christian Populace, Showcasing Various Cuisines, Dances And Other Way Of Life. February 27: Parada Ng Lahi, (kadena De Amor), Kapehan Sa Pionner Avenue, Flag Raising, Thanksgiving Mass Ecumenical Services, Wreath Laying And Foundation Anniversary Program. Kadsagayan Street Dancing Competition. Closing Ceremony With Production Number Presentation From Local Talents And Guest Artists, 1 Band In The Philippines With 30 To 45 Minute Performance Followed 1 Renowned Disc Jockey Performance And 8 To 10 Minute Pyromusical. The Scope Includes Event Planning, Artist Coordination, Full Stage Venue Setup With Outstanding Lights And Sound, Adequate Led Walls, Marketing, Security, And Post Event Evaluation. Deliverables I. Event Schedule And Program Ii. Marketing And Promotional Materials Iii. Infrastructure Setup (stages, Lights, Sounds, Led Walls, Booths, Etc.) Appropriate To Festival Decorations. Iv. Security Of The Artists And Emergency Plans V. Comprehensive Final Report Documenting The Festival Including But Not Limited To Breakdown Of Expenses, Outcomes And Impact Vi. Artist And Performer Management Vii. Partnership Coordination Viii. Volunteer Management Ix. Environmental Sustainability Initiatives X. Audience Engagement And Interactive Activities Xi. Logistics And Transportation Xii. Technical Setup And Support Xiii. Cultural And Educational Exhibits These Deliverables Ensure A Comprehensive Approach To Planning, Executing, And Evaluating The Kalilangan 2025, Contributing To Its Success And Long Term Impact. Timeframe 13,000,000.00 Page 2 Of 5 25cb Gsc 056 *25cb Gsc 056* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production Total Description Of Articles Item No. Planning And Execution Phase: January 30 March 5, 2025 (tentative) Festival Dates: February 23 27, 2025 Roles And Responsibilities A. Festival Director: Oversees Overall Planning And Execution And Duly Delegated By The Local Chief Executive. B. Entertainment Service Provider: 5 Consecutive Nights Forty Five (45) To Sixty (60) Minute Performances Set To The Best Of The Artist’s Abilities. Conduct A Proper Sound Check Earlier In The Day For Up To Two Hours. C. Artist Management/liaison: Be The Main Point Of Contact/liaison Between The Artist, Companies, And Venues For Inquiries. Support Local Relations About Contract And Technical Requirements, Redirect As Appropriate, And Arrange Itineraries, Travel, Ground Transfers, Accommodation, Freight, Dressing Room Requirements, Catering, And Riders In Line With Contract Arrangements. D. Event Coordinators: Manage Specific Events Such As Concerts, Sports Events, And Exhibitions. E. Marketing Team: Handles Promotion And Publicity. To Include But Not Limited To The Following: Event Branding Aligned With The Event Theme Social Media Event Page Management Event Hashtag And Teaser Campaigns Digital Teaser Campaigns Pre Event Video Teasers Festival Photo Documentation Festival Video Production Tv And Radio Broadcasting F. Logistics Team: Manages Infrastructure Setup, Security, And Emergency Plans. G. Volunteer Coordinator: Manages Volunteer Workforce And Assignments. H. External Relations: Handles Relationships With Partners. I. Artist And Performer Liaison: Manages Relationships With Artists And Performers. J. Technical Director: Oversees Technical Aspects Such As Audio Visual And Lighting. K. Media Relations Officer: Manages Interactions With Media Outlets. L. Community Engagement Coordinator: Facilitates Involvement With Local Community. M. Sustainability Manager: Ensures Environmental Responsibility And Sustainability. N. Hospitality Manager: Manages Accommodation And Hospitality For Guests And Vips. O. Program Designer: Develops The Festival's Schedule And Program Content. P. It Support Team: Manages The Festival's It Infrastructure And Support. Resources To Be Managed And To Be Provided Venues (public Parks, Streets, Indoor And Outdoor Facilities) Equipment (stages, Lights, Sound Systems, Led Walls, Tents) Marketing Materials (banners, Flyers, Social Media Ads) Security Personnel For Artists And Emergency Services Artist And Performer Fees Transportation And Accommodation For Guest Artists And Vips Catering Services For Events And Vips Sanitation And Waste Management Services Volunteer Workforce And Coordination Materials (marshalls) Miscellaneous Supplies (decorations, Event Merchandise) Logistics And Transportation (vehicle Rentals And Logistics For Transporting Equipment And Materials, Shuttle Services For Attendees, If Applicable.) Insurance And Permits (event Insurance Coverage For Liability And Property Damage, Necessary Permits And Licenses For Events And Activities.) Technology And It Support (it Infrastructure, Including Internet Connectivity And Technical Support) Communication Systems (two Way Radios And Communication Systems For Staff Coordination) Environmental Sustainability Initiatives (environmental Sustainability Initiatives, Programs To Minimize The Environmental Impact Of The Festival) Contingency Funds (reserve Funds For Unexpected Expenses And Emergencies, Budget Flexibility To Address Unforeseen Challenges) Program Development And Design (professional Services For Designing And Developing Event Programs) Stakeholder Engagement And Partnership Management (resources For Managing Relationships With Sponsors, Partners, And Stakeholders) Feedback And Evaluation Tools (systems For Collecting And Analyzing Attendee Feedback) Street Decorations/branding • Design, Set Up And Dismantling Of City Hall And Sp Facade Decoration • Design, Set Up And Dismantling Of “pasandalan” Street Decoration • Set Up And Dismantling Of “pasandalan” Street Decors To Be Installed Along City Hall Drive, Sp Building, Pioneer Avenue, P. Acharon Blvd., Santiago Blvd., Nddu Center Islands, Hadano Park, Brgy. Apopong Round About, Center Islands In Calumpang Going To Fatima, Gsc Airport Entrance To Caap Admin Building, Digos Makar Road And Lagao Buayan Road Junction. * Lamp Post 3x6 Ft With Frames – City Hall Drive, Sp Building, Pioneer Avenue, P. Acharon Blvd., Santiago Blvd., Nddu Center Islands, Hadano Park, Brgy. Apopong Round About, Center Islands In Calumpang Going To Fatima, Gsc Airport Entrance To Caap Admin Building, Digos Makar Road And Lagao Buayan Road Junction Page 3 Of 5 25cb Gsc 056 *25cb Gsc 056* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production Total Description Of Articles Item No. Bidders Qualification *note: Please Include R.a 9184 The Local Government Unit Of General Santos City Now Invites Bids For The Supplies And Delivery Of Procurement Of Event Management Company For The Conduct Of City Festivals. Delivery Of The Goods Is Required On The Day Of Activity. Bidders Should Have Completed, Within 3 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders) Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non Discretionary "pass/fail" Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. Prospective Bidders May Obtain Further Information From Local Government Unit Of General Santos City And Inspect The Bidding Documents At The Address Given Below During Monday To Friday, 8:00 Am To 5:00 Pm Except On Holidays. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders Starting January 21, 2025 12:00 Noon From The Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php 25,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Either In Person, By Facsimile, Or Through Electronic Means. The Local Government Unit Of General Santos Will Hold A Pre Bid Conference On 01/28/2025 2:00:00pm At Bids And Awards Committee Office 4th Floor, Left Wing, City Action Investment Center, General Santos City, Which Shall Be Open To Prospective Bidders. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before February 10, 2025 9:00 Am. Late Bids Shall Not Be Accepted. All Bids Must Be Accompanied By A Bid Security In Any Of Acceptable Forms And In The Amount Stated In Itb Clause 14. Bid Opening Shall Be On February 10, 2025 10:00 Am At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders Representatives Who Choose To Attend The Activity. Page 4 Of 5 25cb Gsc 056 *25cb Gsc 056* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production The Local Government Unit Of General Santos City Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: _______________________________ Atty. Francisco M. Gacal Chairperson, Bac Goods And Consulting Services