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Ordnance Factory Chanda Page 1 of 39 SOURCE DEVELOPMENT OPEN TENDER ENQUIRY (SDOTE) IN TWO BID SYSTEM FOR PROCUREMENT OF STORES THROUGH E-PROCUREMENT (Ordnance Factory Chanda, Chandrapur – 442501 (Maharashtra), Ministry of Defence, Government of India) INVITATION TO TENDER AND INSTRUCTIONS TO TENDERERS 1. The Tender Enquiry (TE)/RFP is issued without any financial commitment. The Buyer reserves the right to amend or modify any part of the TE at any stage. Such amendments/ modifications to the TE, if any, shall be duly notified similarly as the TE. Buyer reserves the right to withdraw the TE at any stage, should it so become necessary. 2. Effective Date of the Contract: Unless the consequent Contract specifically defines a different effective date- of-the-contract, the effective date-of-the-contract shall be the date on which the Parties to the Contract have affixed their respective signatures on the Contract or the date of Supply Order. The Contract shall come into effect on the effective date and remain valid until the completion of the obligations of the Parties under the Contract. The deliveries, supplies and performance of the services under the Contract shall commence from the effective date-of-the-contract. 3. The TE is divided into the following five Parts: a) Part I – Contains general information and instructions for the Bidders about the TE such as the date, time, place of submission and opening of tenders, validity period of Tenders, etc. b) Part II – Contains essential details of the stores/ items/services required, such as the Schedule of Requirements, Technical Specifications, Delivery Period, Mode of Delivery and Consignee details, which will form part of the consequent Contract with the successful Bidder. c) Part III – Contains standard conditions of TE, which will form part of the consequent Contract with the successful Bidder. d) Part IV – Contains special conditions applicable to this TE and which will also form part of the consequent Contract with the successful Bidder. e) Part V – Contains evaluation criteria and format for price bids. 4. All procurements valuing above the specified threshold limit (presently Rs. 2 lakhs & above) is normally procured through e-procurement. However, in certain situations, the Buyer may consider it necessary to resort to the conventional manual system even if the procurement is above the specified threshold limit with the approval of competent authority as per OFBPM 2018. Procurements below the specified threshold limit may be through the conventional manual system. The web address of the e-procurement portal is 5. Prospective Suppliers are supposed to enroll themselves through the e-procurement portal. The system is accessible through the internet by (i) Digital Signature Certificates (ii) user login ID & password. Tender Management activities through the e-procurement system includes: a) Online enrolment by vendors b) Publication of Tenders and amendments/ modifications, if any, thereafter c) Bid submission by the Bidders d) Seeking and publication of clarifications, including clarifications resulting out of prebid meeting, if scheduled e) Opening of bids (both technical and commercial bids) 207 f) Technical evaluations of the Bids and automatic generation of Comparative Statement of Technical Bids g) Commercial evaluations of the technically qualified Bids and automatic generation of Comparative Statement of Commercial Bids 6. The e-procurement portal has a centralized Help Desk facility with toll free number, online customer complaint facilities and full-fledged operational manuals. The portal also contains the manual for e- procurement as well as the OFBPM 2018. These operational & procedure manuals provide requisite Ordnance Factory Chanda Page 2 of 39 information on using the portal as well as an insight into the procurement procedure followed by the Ordna

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