Military Engineer Services

1 APPENDIX Page 01/05 A. CONSIGNEE INSTRUCTIONS: 1. The stores will be consigned to GE (I) R&D Pashan. 2. Stores will be consigned on freight to pay basis after inspection by authorized representative and Board of Officers at this office. 3. Nearest Railway Station : Kirkee/ Pune 4. The rates quoted and accepted are for delivery of stores inside the premises of the consignee, that is, unloading the consignees end will be arranged by the supplier for which no extra payment will be offered by the department. B. PAYMENT INSTRUCTIONS : 5. (a) Payment shall be made on completion of the complete order as specified. Payment will be made only after the actual receipt of all the stores at destination only after inspection through a Board of Officers constituted by this HQ. No advance/part payments will be made. Where procurement of LED Lamps & fittings involved, the pre-stamped, pre-receipted bills in triplicate submitted for claim shall contain the data of month & year/Batch code embossed of LED Lamps & LED fittings, as applicable to cover warranty clause mentioned below. The claim bills shall also contain warranty certificate for LED lamps/ fittings for procession of payment by the department. The warranty certificate is not mandatory for other type of stores. However, warranty for other stores will hold good for a period of one year from the date of acceptance of stores. (b) Inspection and acceptance of stores will be carried out by the authorized representative and Board of Officers at this office by Accepting Officer / DDO. (c) Prescribed pre-stamped, pre-receipted bills in triplicate will be submitted to the paying authority after fulfilling 5(a) and 5(b)above as applicable for LEDs or other stores. All requirements. (d) Original copy of supply order/Job order will be attached with the bill. (e) Supply Orders /Job Orders ,prepared by this HQ will be subject to preliminary /pre-audited by Associated Finance ,who is authorized for this HQ i.e AO GE(Central) Kirkee, irrespective of any consignee office. (f) Payment will be made through A/C payee cheque /RTGS/NEFT/ECS as feasible to the department. (g) Where GST / other Taxes if any is / are charged, the supplier will quote his GST Registration number and endorse the following certificate on the bill “Certified that the goods on which GST had been charged, have not been exempted under the GST or the rule made there under. The Charges levied on account of such taxes on the goods supplied are correct under the provisions of the Acts or the rules made there under and amendments made from time to time.” (h) Where excise duty is claimed, the following certificate should be attached to the bill “Certified that the goods on which Excise Duty has been prepaid, have not been exempted under the Excise Duty Act. The excise duty charges is on the basis of what has, actually, been paid” (j) Paying authority :- Payment will be made by GE(I) R&D Pashan as applicable after vetting of IV/RV and other connected documents by respective consignee‟s Associated Finance i.e AO GE /AAO GE in token of full supply of store/completion of services. 2 APPENDIX Page 02/05 (k) No part payment on proof of dispatch after inspection and acceptance will be made by the department. However, the firm can supply store partly or wholly during the course of period of completion so that department will make any number of Receipt Vouchers (RVs) to take on charge. However, the payment shall be made only after producing all copies of RVs concerned to that effect prepared from time to time for this order. However, the warranty mentioned under Para 18 below will be applied with effect from date of acceptance of last spell of lot by the department. (l) The firms shall hold all the licenses/registration numbers of service taxes/IT/CST etc as applicable and department will n