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BHARAT PETROLEUM CORPORATION LTD Letter Ref: Telephone No. From: Fax No: (Address) Tender No./Tender Issue Date : Closing Date/Time : M/s. Dear Sir, SUBJECT : (SINGLE BID/TWO PART BID) We are pleased to invite your most competitive offer for the captioned item/job no. in complete accordance with the tender documents attached herewith. The following documents are enclosed to enable you to fill your quotation: 1. General conditions of tender 2. Special conditions of tender Part ‘A’ & Part ‘B’ 3. Technical specifications along with Annexure-I as Deviation Statement, if any. 4. Schedule of quantities (in duplicate) / Price-Bid along with Annexure-II & III. 5. Standard Payment Terms – Annexure-IV 6. Integrity Pact – Annexure-V 7. Annexure VI to X (Formats for submitting Bank Guarantee towards EMD, Security Deposit, Performance Bank Guarantee, Bank Guarantee towards Retention Money National Electronic Fund Transfer (NEFT) Mandate Form) 8. Safety Requirements at Construction sites 9. Grievance Redressal Mechanism 10. Drawings. 11. Self Addressed envelopes. In case of single bid the above set of documents shall be submitted in full in the envelope enclosed. In case of two part bids, the respective documents should be submitted in two parts in separate sealed covers “Part-I (Technical Bid comprising of GCC, Special Conditions of Contract, Integrity Pact, Technical specifications and Schedule of Quantities/price schedule WITH PRICES BLANKED OUT and marked “quoted” against each item. These should be duly stamped and signed by the authorized signatory. Part –II (Price bid) should contain only the prices in the proforma prescribed in a separate sealed envelope. Both Part-I and Part-II covers shall be sealed in one envelope super scribed with the above tender number, due date and time, description. Completion time of the job is ___________ days from the date of issuance of LOI. Your Bank Draft / Bank Guarantee for the requisite Earnest Money deposit should be forwarded along with the above documents. However this clause is not applicable to the contractors registered with BPCL. The bids should be for valid for six months from the bid due date. Please ensure that Integrity Pact is signed on all the pages by the authorized signatory (same as that of signatory to the bid). This document is essential and binding. Bidder’s failure to return the Integrity Pact duly signed along with the bid documents shall result in the bid not being considered for further evaluation and deemed to be rejected. The above sealed envelope containing both technical and price bids should reach us positively on or before the due date at the address given below:- Chief Engineering Manager/Deputy General Manager (Engg) Engineering & Projects Department Area (NR/ER/WR/SRs Bharat Petroleum Corporation Limited …………. …………. PIN CODE However, in cases where tenders are required to be submitted by hand, they should be dropped inside tender box as designated. In case of bulky size tenders, the following persons with their designations as mentioned may be contacted to ensure their receipt. The names of the officers are ………… Located on ………… floor………Room No…….. (Address of the Regional office) We request you to carefully go through all tender documents before submitting your quotations in two parts i.e. Technical Bid and Price Bid. Any clarification regarding the work can be had from our Engineering Department on any working day during normal working hours. Please note that any exceptions or deviations to the tender documents is necessarily to be recorded in the deviation statement attached as Annexure-I. Any exceptions/ deviations brought out elsewhere in the bid shall not be considered. Please send your valuable quote before the deadline The bids received after the due date and time and without EMD wherever applicable are liable to

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