Scanning Tenders

Details: Description: This Is A Special Notice For The Establishment Of An Architect-engineering (a-e) Contract With Services To Be Performed At The Hampton Va Medical Center At 100 Emancipation Drive, Va 23667. This Requirement Is Being Executed Under A 100% Set-aside To Service-disabled Veteran Owned Small Business (sdvosb) Firms. This Announcement Is Not A Request For Proposal; No Solicitation Package Will Be Issued Until After An Evaluation Has Been Made On The Provided Sf-330s. The Sf-330 Can Be Downloaded Through The Gsa Forms Library At: Http://www.gsa.gov/portal/forms/type/top, Scroll Down To Locate And Click On The Sf-330 Hyperlink Entitled, Architect-engineer Qualifications. Interested Firms Should Submit Their Current Sf-330, Parts I And Ii, To Shannonmarie.brown@va.gov And Copy Robert.ragos@va.gov. The Sf-330s Are Due No Later Than 2:00 Pm, Est, August 21, 2024. scope Of Work: This Project Requires The Services Of An Architectural Engineering Firm (ae) Having Special Knowledge Of Hospital Design. The Ae Must Have Experience With Architectural, Mechanical, Electrical, And Structural Engineering With Regards To Modernizing Boiler Plants. intent: The Architect/engineer (a/e) Shall Provide Design And Construction Period Services For Nrm Construction Project 590-22-990. The Project Includes Renovation Of Existing Boiler Plant And Removal Of Existing Boilers And Various Equipment From Existing Boiler Plant, Building 15. Project Performs Complete Renovation Of The Boiler Plant Including Equipment And Systems (three Main Boilers, Economizers, Control Panels, Condensate Tanks, Blow Down Tanks, Feed Pumps, Air Compressors, Fans And Motors, Variable Frequency Drives, Fuel Oil Service Pumps, Water Softeners, Sump Pumps, Chemical Pumps And All Associated Piping, Valves, Fittings, Supports And All Components Needed To Make The System Functional. The Ae Shall Evaluate The Entire Structure And Provide Repairs/upgrades To Building Structure, Masonry, Windows/grilles, Hvac System, Plumbing, Electrical Power, Lighting And Interior Floor Plan And Finishes. in Addition, The Ae Shall Evaluate The Feasibility Of Two Options. Option 1 Is To Continue To Operate Existing Boilers While New Boilers Are Installed In The Abandoned Half Of The Structure. Option 2 Is To Install Temporary Boilers In The Abandoned Half Of The Structure And Operate Them To Supply Steam To The Facility While The Existing Boilers Are Replaced. project Number: 590-22-990 project Title: Modernize Boiler Plant ae Period Of Performance: design Time Frame: 585 Calendar Days From Notice To Proceed (ntp) construction Solicitation Period: Six (6) Months From The Time Engineering Submits Package To Contracting. Designer Shall Answer Pre-bid Rfis And Provide Updated Construction Documents To Capture Any Changes Made Through The Procurement Process. construction Time Frame (cps): 730 Calendar Days From Construction Award Date. estimated Cost Of Construction Magnitude: Vaar 836.204(h)(1) Between $10,000,000 And $20,000,000. requirements (see Attached Statement Of Work For Full Details) offerors Will Be Evaluated In The Following Manner: this Acquisition Will Be In Accordance With Far Part 36.602-1 And Va Acquisition Manual (vaam) Part M836.602-1. The Department Of Veterans Affairs Shall Evaluate Each Potential Contractor In Terms Of The Following As M Firm Meets The Synopsized Selection Criterion And "nm" Means That The Firm Did Not Meet The Synopsized Selection Criterion.: selection Criteria professional Qualifications Necessary For Satisfactory Performance Of Required Services Showing Recent Experience Of The Project Team With Comparable Hospital Projects Within The Past Five Years In Which The Construction Has Been Completed. Each Resume Shall Include A Minimum Of Two (2) Specific Completed Projects Through Construction. specialized Experience And Technical Competence In The Type Of Work Required, Specifically Boiler Plant Replacement Project Requirements. Provide Proof Of Specialized Experience And Technical Competence In The Type Of Work Required, Specifically Boiler Plant Replacement Project Requirements. capacity To Accomplish The Work In The Required Time For Both The Prime And Subconsultants, Given Their Current Projected Workload. past Performance On Contracts With Government Agencies And Private Industry In Terms Of Cost Control, Quality Of Work, And Compliance With Performance Schedules In A Hospital Setting. construction Period Services Illustrate Experience In Providing Cps To Include Professional Field Inspections During The Construction Period, Review Of Construction Submittals, Support In Answering Requests For Information During The Construction Period, And Support Of Construction Contract Changes To Include Drafting Statements Of Work, And Cost Estimates record Of Significant Claims Against The Firm Because Of Improper Or Incomplete Architectural And Engineering Services. the Architect/engineer Shall Provide Documentation Of The Extent To Which Potential Offerors Identify And Commit To The Use Of Service-disabled Veteran-owned Small Businesses, Veteran-owned Small Businesses, And Other Types Of Small Businesses As Subcontractors. selection Criteria: Evaluation And Selection Of Firms Will Be Based On Submissions And Direct Responses To The Following Criteria Which Are Numbered In Descending Order Of Importance: professional Qualifications provide Brief (single Page) Resumes Of Proposed Team Members Who Will Specifically Serve As The Project Managers And Designers Of Record. The Designers Of Record Shall Perform And Direct The Design Within Their Respective Discipline And Shall Sign And Seal The Drawings. team Member Designer Of Record Positions Required In This Project Are As Follows: Architect, Registered Communications Distribution Designer (rccd), Estimator, Civil Engineer, Electrical Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Structural Engineer And Commissioning Agent all Designers Of Record Must Be Professionally Registered In Their Discipline. each Resume Shall Include A Minimum Of Two (2) But No More Than Five (5) Completed Projects That Best Illustrate The Individual Team Members Relevant Experience To This Contract Scope. each Resume Shall Demonstrate Each Team Member Years Of Professional Experience And Years With The Current Firm. Team Members Are Required To Have At Least 5 Years Professional Experience And At Least 5 Years With Their Current Firm. evaluator Consideration: Do The Qualifications Indicate That The Project Team Has Recent Direct Experience On Hospital Projects Designing Similar Improvements To Those Proposed At Richmond Vamc? Is The Architect/engineer Providing A Team Where Each Member Has More Than 5 Years Of Experience? Do The Disciplines/designers Of Record Reflect Understanding Of Design/construction Requirements In The Commonwealth Of Virginia And Those Of Veterans Affairs? What Will Be The Role Of Interns If Used During Design? specialized Experience this Factor Evaluates The Specialized Experience And Technical Competence That The Firm Has With Projects Comparable To This Requirement. provide Proof Of Specialized Experience And Technical Competence In The Type Of Work Required, Specifically Boiler Plant Replacement Project Requirements. The A/e Must Provide Evidence Of Understanding The Project; And Any Unique Architectural/engineering Aspects Associated With The Proposed Project And How To Address Them. provide A Maximum Of 5 Substantially Completed Projects (completed Through At Least 85% Of Construction) Of Comparable Scope And Size To This Project. The Information Provided For Each Project Shall Include At A Minimum, Project Number, Project Title, Detailed Description Of Project Scope, Project Owner Contact Information, Project Cost, Period Of Performance And List Of Aspects That Are Similar To This Project. the A/e Firm Shall Provide A Table Indicating Participation Of The Proposed Team Members With The Comparable Projects Listed Above. past Performance these Past Performance Documents Shall Reflect/speak To The Contractors Cost Control, Quality Of Work, And Compliance With Performance Schedules In A Hospital Setting. the Most Recent Contractor Performance Assessment Report System (cpars) Performance Report. Cpars Shall Be Submitted With The Completed Sf330 Package. firm Shall Provide A Table Of A Minimum Of 5 Projects And Maximum Of 8 Comparable Projects Demonstrating Their Ige With The Bid/award Amount During Construction. past Performance Will Be Evaluated On Its Relevance And Recency. relevance Is Defined As: Performance Of Work On Projects That Are Similar In Scope To The Type Of Project Anticipated Under The Resultant Contract. recency Is Defined As: Performance Occurring Within 5 Years Of The Date Of This Notice, Except That Ongoing Projects Must Have Begun No Less Than One (1) Year Prior To The Issuance Of This Notice. evaluator Consideration: Does The Proposed Architect/engineer Have Past Performance With Ratings Satisfactory And Above While Working On Hospital Projects? Does The Architect/engineer Have A Reputation And Standing Of The Firm And Its Principal Officials With Respect To Professional Performance, General Management, And Cooperativeness? submission Requirements: Example Projects Shall Note Project S Square Footage. All Projects Provided In The Sf-330 Must Be Completed By The Office/branch/regional Office/individual Team Member Proposed To Manage And/or Perform Work Under This Contract. To Enable Verification, Firms Should Include The Duns Number Along With Each Firm Name In The Sf-330 Part 1, Section F Item 25 Firms From Section C Involved In This Project, Block (1). Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address And Phone Number For The Point Of Contact In Block 23(c). Include In The Project Description, The Contract Period Of Performance, Award Contract Value, Current Contract Value, And Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. If The Contractor Served As A Subcontractor On A Project, Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project. If A Project Was Performed By A Joint Venture, And Not All Joint Venture Partners Are On The Team Proposed For This Contract, The Offeror/team Should Specifically Address The Work Performed By The Joint Venture Partner Offering/teaming On This Contract. Likewise, If The Offeror/team Member Worked As A Subcontractor On A Project, The Description Should Clearly Describe The Work Performed By The Offeror/team Member And The Roles And Responsibilities Of Each On The Project, Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project Could Be Eliminated From Consideration. note: If The Offeror Is A Joint Venture, Information Should Be Submitted As A Joint Venture; However, If There Is No Information For The Joint Venture, Information Should Be Submitted For Either Joint Venture Partner, Not To Exceed A Total Of Five (5) Projects For This Criterion. Projects Shall Be Submitted On The Sf330. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not List An Idiq Contract As An Example Of A Substantially Completed Project. Instead, List Relevant Completed Task Orders Or Stand-alone Contract Awards That Fit Within The Definition Above. Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated. failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. capacity To Accomplish The Work In The Required Time this Factor Evaluates The Ability Of The Firm And The Firm S Subcontractors, Given Their Current Projected Workload (percentage) And The Availability Of Their Key Personnel, To Accomplish The Possible Myriad Of Design Projects In The Required Time. The General Workload And Staffing Capacity Of The Design Office Will Be Evaluated. list Current Projects With A Design Fee Of Greater Than $1,000,000.00 Being Designed In The Firms Office. indicate The Firms Present Workload And The Availability Of The Project Team (including Sub-consultants) For The Specified Contract Performance Period. describe Experience In Successfully Delivering Projects Per Performance Schedule, Providing Timely Construction Support, And Successfully Completing Multiple Projects With Similar Delivery Dates. volume Of Va Contract Awards In The Last 12 Months. construction Period Services the Firm Shall Illustrate Their Experience In Providing Construction Period Services To Include Professional Field Inspections During The Construction Period, Review Of Construction Submittals, Support In Answering Requests For Information During The Construction Period, And Support Of Construction Contract Changes To Include Drafting Statements Of Work, And Cost Estimates Shall Be Included As An Evaluation Criterion When Construction Period Services Is Included In The Statement Of Work For A-e Services. submission Requirements: Provide Up To Three (3) Completed Projects In The Past Ten (10) Years That Best Illustrate The Construction Period Services Performed By The Team. Include A Contract Number Or Project Identification, Include Name, Telephone Number, And Email Of The Completed Project Stakeholder. record Of Significant Claims record Of Significant Claims Against The Firm Because Of Improper Or Incomplete Architectural And Engineering Services. small Business Commitment the Firm Shall Illustrate (i.e., List, Percentages, Charts) The Extent To Which They Commit To The Use Of Service-disabled Veteran-owned Small Businesses, Veteran-owned Small Businesses, And Other Types Of Small Businesses As Subcontractors. the Contractor Shall Have The Following Statement Of Sdvosb Compliance Included In Their Submittal: I [signatory Authority] ___________________, [company] __________________, Certify That The Sdvosb Prime Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To The Prime For Contract Performance To Firms That Are Not Certified Sdvosbs By The Small Business Association S Veteran Small Business Certification (vetcert) In Compliance Of Va Acquisition Regulation (vaar) 852.219-75. selection Process: The Agency Has Convened An Evaluation Board For The Evaluation Of Responses To This Notice. Responses Will Be Evaluated In Accordance With The Selection Of Architects And Engineers Statute (public Law 92-582), Formerly Known As The Brooks Act, And Implemented In Federal Acquisition Regulation (far) 36.6. Specifically, Sf 330 Submissions Will Be Evaluated To Identify The Most Highly Qualified Firms, Using The Selection Criteria Identified Below. The Processes At Far 36.602-5 And Far 36.606 Will Then Be Followed. selection Interview: Discussions Will Be Held With At Least Three (3) Of The Most Highly Qualified Firms. Selected Firms Will Be Notified By Telephone Or Email Of Selection And Provided Further Instructions. Interviews Shall Be Scheduled With Firms Slated As The Most Highly Qualified. Firms Slated For Interviews Will Be Asked A Series Of Established Questions. Elaborate Presentations Are Not Desired. general Information: all Design And Work Will Conform To The Current Edition Of The Va Master Specifications And Va Design Standards As Published At The Following Site: Www.cfm.va.gov; Asme, Osha, Ibc 2009, Nfpa And Nec Building Codes And Standards. Coordinate All Work Through The Cor Of Facilities Management Service. Contractor Is Responsible For All Cleanups And Refuse Disposal Throughout The Construction Period. The A-e Firm Will Prepare Drawings And Specifications In Enough Detail Such That Qualified Outside. The Estimated Magnitude Of Construction Is Between $10,000,000 And $20,000,000.00. The A-e Will Provide An Initial Estimate Of Cost To Perform The Work Described In The Sow And Will Design Only Those Items That Can Be Provided Within The Cost Limitation. The Estimated Cost Of Construction (ecc) Shall Only Be Provided To The Contractor In Which A Formal Proposal Is Sought For The Purposes Of Providing A Proposal. The Medical Center Must Remain Operational Throughout The Construction Period And A Detailed Sequence Of Work Will Be Provided By The A-e To Minimize Impact Of The Construction. The A-e Will Provide Documents At Each Submission As Indicated In The Statement Of Work. The Naics Code For This Procurement Will Be 541330, Engineering Services. The Current Small Business Size Standard For 541330 Is $25.5 Million. design Costs: All Offerors Are Advised That In Accordance With Vaar 836.606-71 The Total Cost Of The Architect Or Engineer Services Contracted For The Production And Delivery Of Designs, Plans, And Specifications Shall Not Exceed Six Percent (6%) Of The Estimated Cost Of The Construction Project Plus Any Fees For Related Services And Activities. Additionally, Far 52.236-22 Design Within Funding Limitations, Will Be Applicable To This Procurement Action. Design Limitation Costs Will Be Provided To The Most Highly Rated A-e Firm(s) Selected In Accordance With The Outlined Process. limitations On Subcontracting: In Accordance With Vaar 852.219-73, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside And 13 Cfr 125.6, A Service-disabled Veteran-owned Small Business Concern (sdvosb) Agrees That, In The Performance Of The Contract, It Will Not Pay More Than 50% Of The Amount Paid By The Government To Firms That Are Not Similarly Situated. Firms That Are Similarly Situated Are Those That Are Also Sba-registered Sdvosbs. important Notice: Apparent Successful Offerors Must Apply For And Receive Verification From The Small Business Administration (sba) In Accordance With 38 Cfr Part 74 And Vaar 819.70 By Submission Of Documentation Of Veteran Status, Ownership And Control Enough To Establish Appropriate Status, Offerors Must Be Both Visible And Certified By The Small Business Administration (sba) At The Time Of Submission Of Offers And At The Time Of Award. Failure To Be Both Certified By Sba And Visible On Vetcert At The Time Of Submission Of Offers And At The Time Of Award. Will Result In The Offeror S Proposal Being Deemed Non-compliant. All Offerors Are Urged To Contact The Sba And Submit The Required Documents To Obtain Sba Verification Of Their Sdvosb Status If They Have Not Already Done So. requirement For Electronic Submission interested Firms Having The Capabilities To Perform This Work Must Submit: One (1) Electronic Sf 330, Including Parts I And Ii, And Attachments (if Any) Electronically To Shannonmarie.brown@va.gov No Later Than 2:00 P.m. Eastern Standard Time On August 21, 2024. interested Firms Are Responsible For Ensuring Electronic Delivery Of Submission By The Time And The Date Specified. It Is Highly Recommended Interested Firms Confirm Electronic Submissions Have Been Received By The Contracting Officer. electronic Submittals Received After The Date And Time Specified Will Not Be Considered. Late Proposal Rules Per Far 15.208 Will Be Followed For Late Submittals. Firms Not Providing The Required Information May Not Be Considered. All Information Must Be Included In The Sf330 Submission Package. it Is The Offeror S Responsibility To Check The Contract Opportunities Website At: Sam.gov For Any Revisions To This Announcement Prior To Submission Of Sf330s. e-mail Submission Procedures: Size Limits Of E-mails Are Restricted To 10mb. The Sf330, In Its Entirety, Shall Not Exceed One Email Of 5mb. If More Than One Email Is Sent, Please Number Emails In Subjects As 1 Of N . (example: Sf330 Submission, #36c24624r0085 Modernize Boiler Plant, Project #590-22-990 1 Of 5, Etc.) all Sf330 Submissions Shall Be Clearly Indicated In Subject Line Of The Email, Displaying The Procurement Number And Project Title (abbreviated Or Shortened Is Okay). security Issues, Late Bids, Unreadable Offers late Submission Of Offers Is Outlined At Far Parts 52.212-1(f) And 52.215-1(c)(3).â  Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission.â  â  please See Far 15.207(c) For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers. â  to Avoid Rejection Of An Offer, Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus-free.â  Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far 15.207(c). the Virus Scanning Software Used By Our E-mail Systems Cannot Always Distinguish A Macro From A Virus. Therefore, Sending A Macro Embedded In An E-mail Message Or An E-mail Attachment May Cause The E-mail Offer To Be Quarantined. You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable. password Protecting Your Submission Is Not Permitted. The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals. all Sf 330 Submissions Must Include The Following Information Either On The Sf 330 Or By Accompanying Document: cage Code| Unique Entity Id | Tax Id Number the E-mail Address And Phone Number Of The Primary Point Of Contact proof Of The Firms Registration In Sam (https://sam.gov/sam/pages/public/index.jsf) a Copy Of The Firms Sba Veteran Small Business Registry (https://veterans.certify.sba.gov) sf 330 Must Indicate The Percentage Of The Contract Performance Cost That Will Be Expended By The Prime Firm S Employees And In Which Discipline(s) And Subcontracted Percentage Of Contract Performance Cost To Be Expended (and In What Disciplines). Any Subcontracted Or Otherwise Business Entity Must Be Identified By Name, Office Location And Size/type Of Business (i.e. Sdvosb, Vosb, 8(a), Large, Etc.). This Is In Order To Assure Compliance With Far Clause 52.219-14(b)(1) Limitations On Subcontracting. Failure To Provide This Information May Deem The Firm As Nonresponsive And Preclude Sf 330 Submittal From Being Included Further In The Evaluation Process. credentials That Confirm Registration Of Architects Or Engineers Registered To Practice In This Particular Professional Field Involved In Virginia. The Firm And Or Ae On Staff Representing The Project Must Follow State Of Virginia Guidelines Under State Law For All Licensing Requirements To Sign And Seal Drawings.

Details: Description Gov. Celestino Gallares Multi-specialty Medical Center Invitation To Bid For Supply, Delivery, Installation, Testing And Commissioning Of 4 Lots Various Medical Equipment (batch 2) For Gov. Celestino Gallares Multi-specialty Medical Center 1. The Gov. Celestino Gallares Multi-specialty Medical Center (gcgmsmc), Through The Health Facilities Enhancement Program 2024 Intends To Apply The Sum Of Ninety-two Million Pesos Only (php92,000,000.00) Being The Abc To Payments Under The Contract For Cb-2024-11-0004. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Gcgmsmc, Through The Health Facilities Enhancement Program 2024 Intends To Apply The Sum Of Ninety-two Million Pesos Only (php92,000,000.00) Being The Abc To Payments Under The Contract For Each Lot/item.et Al. Lot No. Item/description Quantity Unit Cost Total Cost 1 Treadmill With Electrocardiogram, Exercise / Stress Testing System + Cardiovascular Information System 1 35,000,000.00 35,000,000.00 2 Portable X-ray Machine 1 17,000,000.00 17,000,000.00 3 Ultrasound Machine 1 20,000,000.00 20,000,000.00 4 Flexible Endoscopy 1 20,000,000.00 20,000,000.00 Grand Total 92,000,000.00 Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Gcgmsmc, Now Invites Bids For The Above Procurement Project. Delivery And Installation Of The Goods Is Required Within 120 Calendar Days Upon Receipt Of Notice To Proceed. Bidders Should Have Completed, Within 3 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Gcgmsmc Through Electronic Mail Via Procurement@cpspecialtycenter.org Or Through The Cellular Number 09209437250. 5. A Complete Set Of Bidding Documents May Be Acquired And Downloaded By Interested Bidders From Gcgmsmc Google Drive From (procurement@cpspecialtycenter.org) On November 15- December 10, 2024 And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Indicated Below In Accordance With The Following Schedule: Lot No. Item/description Total Cost Bidding Documents Fee (in Philippine Peso) 1 Treadmill With Electrocardiogram, Exercise / Stress Testing System + Cardiovascular Information System 35,000,000.00 25,000.00 2 Portable X-ray Machine 17,000,000.00 25,000.00 3 Ultrasound Machine 20,000,000.00 25,000.00 4 Flexible Endoscopy 20,000,000.00 25,000.00 The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Online Banking Or Online Deposit With The Following Bank Details: Bank Name: Development Bank Of The Philippines Account Name: Gcg Multi-specialty Medical Complex Account Number: 00-0-15490-780-5 "for Bidders Choosing To Pay Via Online Transfer Or Bank Deposit, Please Ensure That Proof Of Your Successful Transaction Is Promptly Sent To The Procurement Email Address: Procurement@cpspecialtycenter.org. In Compliance With Coa Circular Number 2021-014, Clause 5.2, An Acknowledgement Receipt Will Be Issued As Proof Of Verified And Received Payment. Access To Bidding Documents Will Be Granted Only Upon Presentation Of This Acknowledgement Receipt. 6. The Gcgmsmc Will Hold A Pre-bid Conference On The 27th Day Of November 2024 At 0900h At Room 3c-e310 Located At The 3rd Floor Of Gcgmsmc Building C, Malayo Sur Cortes, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission On Or Before The 10th Day Of December 2024 At 0900h At Gcgmsmc Procurement Office Room 3c-w327 Located At The 3rd Floor Of Gcgmsmc Building C, Malayo Sur, Cortes, Bohol. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On The 10th Day Of December 2024 At 0900h At Room 3c-e310 Located At The 3rd Floor Of Gcgmsmc Building C, Malayo Sur Cortes. Bids Will Be Opened In The Presence Of The Bidders’ Authorized Representatives Together With Their Company Id. 10. The Gcgmsmc Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. Submission Of Hardcopies: The Winning Bidders Shall Submit Their Original Eligibility And Technical Documents Described In Itb Clause 10 In One Sealed Envelope Marked "original - Technical Component", And The Original Of Their Financial Component In Another Sealed Envelope Marked "original Financial Component", Sealing Them All In An Outer Envelope Marked "original Bid". Each Copy Of The First And Second Envelopes Shall Have 2 Copies And Similarly Sealed Duly Marking The Inner Envelopes As "copy No. 1 Technical Component" And "copy No. 1- Financial Component” And "copy No. 2- Technical Component" And "copy No. 2- Financial Component" And The Outer Envelope As "copy No. 1" And "copy No. 2" Respectively. These Envelopes Containing The Original And The Copies Shall Then Be Enclosed In One Single Envelope. Please Take Note That All Notarized Documents Must Be Treated As Original Copies For All The Submitted Documents (original, Copy 1, And Copy 2). It Is Imperative That Each Copy Retains Its Original Notarization To Ensure Legal Validity And Compliance. The Original And The Number Of Copies Of The Bid As Indicated In The Itb Clause 15 Shall Be Typed Or Written In Ink And Shall Be Signed By The Bidder Or Its Duly Authorized Representative/s. All Envelopes Shall: A. Contain The Name Of The Contract To Be Bid In Capital Letters; B. Bear The Name And Address Of The Bidder In Capital Letters; C. Be Addressed To The Procuring Entity's Bac In Accordance With Itb Clause 1; D. Bear The Specific Identification Of This Bidding Process Indicated In The Itb Clause 1. 12. For Further Information, Please Refer To: Mary Grace L. Simbajon Jessa O. Quiñal Procurement Office Procurement Office Malayo Sur, Cortes, Bohol Malayo Sur, Cortes, Bohol Procurement@cpspecialtycenter.org Procurement@cpspecialtycenter.org +639209437250 +639452478632 November 14, 2024 Approved By, (signed) Doreen A. Lugo, Lpt Bac Chairperson Noted By, (signed) Laurence Elliot R. Tirol, Md, Fpcp Medical Center Chief I Head Of Procuring Entity --------------------------------------------------------------------------------------------------------- 1 1 Lot Supply, Delivery, Installation, Testing & Commissioning Of Treadmill With Electrocardiogram, Exercise / Stress Testing System + Cardiovascular Information System Treadmill With Electrocardiogram, Exercise / Stress Testing System Power Supply : Ac Operation; Input Voltage: 200 To 240 Volts Ac; Power Consumption: 350 Watts Max Display : At Least 22 Inch Diagonal Display Size; Resolution: At Least 1680 X 1050 Pixels; Tiltable Height Adjustable Flat Screen For Optimal Positioning Dedicated Workflow Keys Risk Stratification: Critical Algorithms, Including Heart Rate Recovery (hrr) And T-wave Alternans (twa) Functional Response: Metabolic Equivalents (mets) Level Indicated During Procedure Ischemia Detection: St/hr Hysteresis Analysis Which Improves Cad Detection Wireless Acquisition: Use Of Wireless Technology To Obtain Signals Or Data Capable Of Creating A Remote Workstation On Any Pc For Viewing Editing And Printing Stress Data Capable Of Adding Automated Blood Pressure And Oxygen Saturation Data Into The System System Is Capable Of Integrating With Stress Echocardiography, Nuclear Imaging, And Ambulatory Blood Pressure Analysis Open System Architecture Uses Industry Standard Communication Protocols Such As Dicom And Xml; Data Export Via Xml, Pdf And Xls To Match Emr Or His Files Automative Timeout And Log-in For Increased Security Advanced Security Protections Include Data Encryption, Username And Password Authentication, Secure Network Connections, Electronic Delivery Of Security Patches And Updates, Constant Threat Monitoring And Disaster Recovery Plan Weight: Patient Weight Capacity (kg): Up To 227; Treadmill Net Weight (kg): Up To 193 Power Requirements: 220/240 Vac, 1-phase, 50-60 Hertz, 20-amp Power Supply; Must Have Dedicated 15a Service Speed Range: 0.1 To 15.0 Miles Per Hour, 0.2 To 24.0 Kilometers Per Hour; Self-calibrating; Adjustable In 0.1 Mph Or 0.1 Kph Increments Incline Range: 0 To 25%, At Least 0.5% Incremental Movements; Self-calibrating Running Surface: At Least 56 By 160 Centimeters (cm); Running Belt Tracking System; Cushioned Running Deck Absorbs Shock Of Foot Falls; Self-lubricated And Reversible Running Deck; Step-up Low Profile Deck Height: At Least 18 Cm From Floor. Communication Ports: Rs232 Female Serial Port; Usb 1.0 “b” Port. Floor Surface Footprint: At Least 84 By 200 Cm Level Surface. Dual Comparative Speed Sensors Auto Runaway Shutdown Auto Communication Loss Shutdown Manual Twist Lock Emergency Stop Button Manual Stop Tether Braking System For Safe Patient Off-loading Fire Rated Motor Pan Hood Enclosure Cardiovascular Information System The System Shall Allow Cardiac Technologists To Enter Comments Which Will Not Be Reflected In The Report Or Distributed To Electronic Medical Record (emr). The Gui Should Allow Searching In Forms – Quick Search Of Specific Field Name, Label Or Value In Forms With Immediate Link Which Takes The User To The Field And Highlights It For Documentation. The Gui Should Allow Searching For Values Within Reports. The System Should Support Structured Reporting, With Quick Reports, Side By Side Reporting, And Real-time Synchronization Of The Report To Data Fields In The Form. Report Templates Must Be User-definable. The Reporting System Shall Be Able To Auto Populate Findings Where Relevant And The Cardiologist Must Be Able To Override Any Auto Populated Data. The System Should Support Comprehensive Reporting Functions For Structural Heart End-to-end Electrophysiology (ep) Workflow In Conjunction With Ep Recording System In The Market Pediatric Echo Reporting Incorporated With Boston Z-scores The System Should Support Ingestion And Non-editable Display Of Pdf Reports From 3rd Party Systems, Such As Hemodynamic Systems, Including Trackings/full Disclosure From Holter Monitoring Systems Or Ecg Management Systems The System Shall Be Able To Receive Studies Sent Directly From Modalities And Devices (without Drawing From Digital Imaging And Communications In Medicine (dicom) Modality Worklist). The System Shall Be Able To Automatically Create Patients From Received Studies, If The Patient Is Not Yet Available In The System Database. The System Shall Prevent Separate Cardiologists From Simultaneously Reporting On The Same Examination, And Alert The Users. The System Shall Have A Charge Verification And Communication Functionality To Hospital Billing It Systems. The System Should Support Result Distribution In A Variety Of Formats, Including Hl7, Pdf, And Sending Discrete Xml Values To External Systems Embedded Advanced Post-processing Tools For Cath And Us (2d, 3d And 4d) Via Dedicated Ultrasound Reporting System/picture Archive Communication System Embedded 3d Advanced Visualization With Advanced Processing Web-enabled Deployment Cardio Imaging Solution Integration 1280 X 1024 Resolution Particulars Workstation: (1) Unit Windows 10 64bit Or Newer Version X86 Microprocessor, Ram - At Least 32gb Ssd - At Least 512gb, Network - At Least 1gb With Peripheral Component Interconnect Express Slot For Medical Graphic Controller Worklist Monitor: (1) Unit Of At Least 27" Monitor Warranty : 5 Years And On The Graphic Controller, 20,000 Hours Backlight Warranty Guaranteed At 400cd/m2 Calibrated Luminance. Minimum Of Five (5) Year/s For Spare Parts & Service Upon Acceptance By End-user Conduct Free Preventive Maintenance At Least Semi-annually Or According To Manufacturer's Recommendation/s Within Warranty Period. Corrective Maintenance Within A Maximum Of Fourteen (14) Days Upon Notification From End-user; Technical Support Staff Response Time Within At Least Two (2) Hours Via Remote Access Or Maximum Of Twenty-four (24) Hours Either Via Physical Presence On Site. Equipment Down-time Within Warranty Period Due To Inherent Defect/s And/or Fault/s Shall Be Added To The Total Warranty Period Availability Of Support Staff Within Visayas Delivery, Installation, Commissioning, Permit/s, Training And Other Related Expenses Incurred Will Be Shouldered By Winning Bidder, Where Applicable Vendor Must Provide Intensive Operational Or Application Training With Certification/s For End-user/s And Intensive Technical Training For Maintenance/biomedical Staff. Vendor Must Have Existing/active Quality Management System Certification E.g. Ce0123 (medical Device), Or Its Equivalent For Importation, Warehousing, Installation & Servicing Of Active And Non-active Medical Services. Vendor And / Or Manufacturer Must Provide Fda Certificaton: Fda 510(k) K131246 Or Its Equivalent, If Applicable Vendor Shall Agree To Provide Factory Or Principal Manufacturer Training And/or Certification For At Least One (1) In-house Biomedical Technologist Or It Personnel And/or Other End User. Progress Billing And Payment May Be Availed By The Winning Bidder As Follows, Otherwise, Full Payment Is Due At The Completion Of The Project And Requirements: 15% Upon Delivery At Site; 30% Upon Complete Installation, And 55% Upon Completion Of Project And/or Acceptance Of End-user. Vendor Shall Warrant That The Product Supplied Shall Meet The Published Specifications. Vendor Shall Provide No Less Than Five (5) Years Warranty On Each Of The Equipment For Spare Parts And Service Upon Acceptance By End User/s. Vendor Agrees To Provide Free Of Charge All Parts And Labour Necessary To Repair Each Of The Equipment Purchased During The Period Covered By The Warranty And Replacement Of Any Item/s And/or Part/s Found To Be Defective In Material Or Workmanship Under Normal Use. Equipment Shall Be Delivered Complete With All Cabling, Connectors, And All Other Accessories Necessary For Full Operation Of The Equipment, Where Applicable. Vendor Must Certify That All Products Quoted Must Be In Current Production And Publicly Available As Of The Date Of This Tender. Unproven Future Products Shall Not Be Accepted. All Desired Features Listed Must Be In Current Production, Installed And In Use At The Time Of Quote/bid. Equipment Must Meet All Currently Applicable Safety Standards, Local And International Where Applicable. Vendor May Include Post-warranty Comprehensive Preventive Maintenance Program Proposal For The Next 3-4 Years And Must Also Indicate Cost Estimated For Major Spare Part/s. Any And All Components Not Manufactured By The Vendor/primary Manufacturer Shall Be Listed As Such With Name/address/contact Information Of The Manufacturer Supplied. Vendor Shall Provide Automatic Voltage Regulator (avr) And Uninterrupted Power Supply (ups) To Back Up The System. Equipment Shall Be Delivered With At Least Two (2) Copy Of All Service Manuals And At Least Two (2) Copy Of All User Manuals. Certification From The Manufacturer That The Units Are Brand New And Not With Any Issues Or Defect. Vendor Shall Confirm And Certify In Writing That Parts And Labor Will Be Available For The Quoted Equipment For Not Less Than Five (5) Years After The Warranty Period. Principal's/manufacturer's Product Portfolio Must Have Been Present In The Local Market For The Past Ten (10) Years. Equipment Must Be Manufactured By A Known And Reputable Company With Certificate Of Iso 9001:2015 And/or Iso 13485:2016 Or Its Equivalent. Completion Period For Delivery Must Not Exceed 120 Calendar Days And Succeeding Installation Must Not Exceed 120 Calendar Days. Any Deviation From This Limit Requires Prior Approval By The Head Of The Procuring Entity (hope) And Only Applies During Extenuating Circumstances. Completion Period For Delivery Must Not Exceed 120 Calendar Days And Succeeding Installation Must Not Exceed 120 Calendar Days. Any Deviation From This Limit Requires Prior Approval By The Head Of The Procuring Entity (hope) And Only Applies During Extenuating Circumstances. Principal’s / Manufacturer’s Products Must Have Been Present In The Local Market For The Past Ten (10) Years Vendor Shall Provide Integration, Interoperability And Migration Solutions Exclusively Using Filmless Platforms Such As Medical Grade Clinical Monitors, 2d/3d Workstations, Dicom Enabled Printers And Cd/dvd Medical Disc Publishers, Medical Film Digitizers , Dicom Archives, Foresight Analog To Digital Conversion System, Mri Compatible Infusion Pump And Patient Monitor, And Digital Or Suites ----------------------------------------------------------------------------------------------- 2 1 Lot Portable X-ray Machine General Information General Purpose Digital Mobile Xray For Patient In Recumbent And Seated 32 Kw At 100 Kv 100 Ms Large Focus And 16 Kw At 100 Kv 100 Ms Small Focus Non Motorized Examination Can Be Performed By Connecting To The Mainpower Switch 2-axis Counterbalanced Column Arm With 90° Tube Head Rotation And ± 317° Arm Rotation Allows Easy Adjustment For All The Different Projections Generator Power Output: Large Focus: At Least 32 Kw At 100 Kv 100 Ms Small Focus: At Least 16 Kw At 100 Kv 100 Ms Kvp Range: 40 Kv To 150 Kv Mas Range: 0.32 Mas To 200 Mas Kvp Accuracy: < ± 3 Kv (40 Kv To 60 Kv); < ± 5 Kv (60 Kv To 150 Kv) Mas Accuracy: At Least ± 0.1 Mas (0.32 Mas To 2 Mas); ± 6 % (> 2 Mas) Shortest Exposure Time: At Least 1 Ms Max. Exposure Time: At Least 3.2 S Exposure Release: Handswitch With 5 M Coiled Cord Or Infrared Remote Control 1 Protection Against Electric Shock: Class I Acc. To Iec 60601-1 Xray Tube Tube Housing (single Tank With Rotating-anode Tube) Stabilization: Microprocessor-based Adjustment And Regulation During Exposure Focal Spot Nominal Value: Dual (0.6 Mm / 1.2 Mm) Anode Angle: At Least 16° Anode Speed: At Least 180 Hz (high Speed) Heat Storage Capacity Of Tube Housing: At Least 830 Kj (1170 Khu) Heat Storage Capacity Of Anode: At Least 210 Kj (300 Khu) Collimator: Manually Adjustable Multileaf Collimator, Rotatable ± 90° Collimator Light And Light Field Intensity: Led Min. 180 Lux At 1 M Sid Advanced Collimator: Pediatric Filters For Lower Dose Imaging And V-laser For Even More Magnesium-alloy Shell-type Frame Dose Area Product Measurement Chamber Typical Filtration: At Least < 0.4 Mm Al Equivalent Dap Resolution: At Least 0.01 Μgym2 Maximum Measurable Dap: 1 X 105 Μgym2 Flat Panel Wireless Detector Wireless Detector: At Least 35 Cm X 43 Cm (14 In X 17 In) Detector Detector Technology: Csi Scintillator, Amorphous Silicon (a-si) Detector Acquisition Matrix: At Least 2304 X 2800 Pixels (full Iq Performance Area) Pixel Size: At Least 150 Μm Acquisition Depth (gray Scales): At Least 16 Bit Active Area: Up To 34.6 Cm X 42.0 Cm (13.6 In X 16.5 In) Thickness: At Least 15 Mm (0.6 In) Detector Weight: ≤ 3.7 Kg (8.2 Ibs) With Battery Max. Load: At Least 300 Kg (661 Ibs) (patient Lying Down) And At Least 100 Kg (220 Ibs) (patient Standing) Data Transfer: W-lan, 802.11 A/b/g/n/ac Battery Operation Capacity: At Least 8 Hours Operation Time With At Least 320 Images, 1 Image Every 90 Sec And At Least 840 Images In Operation Mode, 1 Image Every 30 Sec. Built-in Rechargeable Battery Battery Operating Time Of At Least 8 Hours Of Continuous Use Charging Location: External Battery Charger Charging Time From Empty State To Full Charge: Within 3 Hours Image Acquisition Image Display: Fit To Window View Of Full Image Image Processing Functions: Rotation, Vertical And Horizontal Flipping, Zoom,windowing For Contrast/brightness, Black/white Image Inversion Graphic Functions: Quantification With Angle Distance Measurement Text Functions: Marking, Annotations, Image Comments, R/l Markers Tube Line Enhancement: Amplified Display Of Tubes And Lines In The Image For Position Control Security: Malware Protection Data Transfer Dicom Network Interfaces: Transmission Of Images To A Dicom Network For Viewing And Archiving Confirmation From The Image Archive Storage Commitment Printing Of Images To A Dicom Laser Camera Via Virtual Film Sheet Retrieval Of Images To A Picture Archival System Get Worklist Function For Importing Patient Data From A Data Management System (ris/his) Cr And Dx Worklist Entries Modality Peroformance Procedure Step Function For Sending Examination Statistics And Dose Information To A Data Management System Sending Of Dose Values For Each Study To An Archiving System Documentation Image Data Management: Export To Usb Device In Jpg, Dicom Dcm Or Dicom Raw Transmission Of Images To Network Automatic And Selective Printing With Virtual Film Sheet Provide- Statistics Of Rejected Images Significant Features Wlan Connectivity For Increase Reach And Improved Connectivity Pediatric Filters Transparent Filters For Lowering The Patient Entry Dose Remote Service That Allows Hardware And Software Diagnosis, Customer Care Service And System Configuration Accessories Radiation Protection Equipment, Such As Lead Gowns, Gonadal Shields, And Thyroid Shields. Vendor Shall Warrant That The Product Supplied Shall Meet The Published Specifications. Warranty Period For Five (5) Years After The Acceptance. Minimum Of Five (5) Year/s For Spare Parts & Service Upon Acceptance By End-user. Vendor Must Repair Or Replace Any Item And/or Part/s Of The Equipment Found To Be Defective In Material Or In Workmanship Under Normal Use, Provided That The Equipment Is In Good Working Condition Thereafter, Within The Warranty Period. Conduct Free Preventive Maintenance At Least Semi-annually Or According To Manufacturer's Recommendation/s Within Warranty Period. Corrective Maintenance Within A Maximum Of Fourteen (14) Days Upon Notification From End-user; Technical Support Staff Response Time Within At Least Two (2) Hours Via Remote Access Or Maximum Of Twenty-four (24) Hours Either Via Physical Presence On Site. Equipment Down-time Within Warranty Period Due To Inherent Defect/s And/or Fault/s Shall Be Added To The Total Warranty Period. Availability Of Support Staff Within Visayas. Delivery, Installation, Commissioning, Permit/s, Training And Other Related Expenses Incurred Will Be Shouldered By Winning Bidder, Where Applicable. Vendor Must Provide Intensive Operational Or Application Training With Certification/s For End-user/s And Intensive Technical Training For Maintenance/ Biomedical Staff. Must Certify The Availability Of Spare Parts For The Next Five (5) Years. Vendor Must Have Existing/active Quality Management System Certification (e.g. Ce0123 Medical Device), Or Its Equivalent For Importation, Warehousing, Installation & Servicing Of Active And Non-active Medical Services. Vendor And / Or Manufacturer Must Provide Fda Certificaton: Fda 510(k) K170476 Or Its Equivalent. Shall Be Delivered With At Least Two (2) Copies Of User Manuals. Vendor Must Certify That All Products Quoted Must Be In Current Production And Publicly Available As Of The Date Of This Tender. Unproven Future Products Shall Not Be Accepted. All Desired Features Listed Must Be In Current Production For At Least 2 Years, Installed And In Use At The Time Of Quote/bid Vendor Shall Agree To Provide Factory Or Principal Manufacturer Training And/or Certification For At Least One (1) In-house Biomedical Technologist Or It Personnel And/or Other End User. Progress Billing And Payment May Be Availed By The Winning Bidder As Follows, Otherwise, Full Payment Is Due At The Completion Of The Project And Requirements: 15% Upon Delivery At Site; 30% Upon Complete Installation, And 55% Upon Completion Of Project And/or Acceptance Of End-user. Completion Period For Delivery Must Not Exceed 120 Calendar Days And Succeeding Installation Must Not Exceed 120 Calendar Days. Any Deviation From This Limit Requires Prior Approval By The Head Of The Procuring Entity (hope) And Only Applies During Extenuating Circumstances. Principal’s / Manufacturer’s Products Must Have Been Present In The Local Market For The Past Ten (10) Years Any And All Components Not Manufactured By The Vendor/primary Manufacturer Shall Be Listed As Such With Name/address/contact Information Of The Manufacturer Supplied Vendor Shall Confirm And Certify In Writing That Parts And Labor Will Be Available For The Quoted System For Not Less Than One (1) Year After The Warranty Period Vendor Shall Provide Integration, Interoperability And Migration Solutions Exclusively Using Filmless Platforms Such As Medical Grade Clinical Monitors, 2d/3d Workstations, Dicom Enabled Printers And Cd/dvd Medical Disc Publishers, Medical Film Digitizers , Dicom Archives, Foresight Analog To Digital Conversion System, Iramed, Mri Compatible Infusion Pump And Patient Monitor, And Digital Or Suites Vendor To Shoulder Any Expenses Related To Delivery, Installation, Commissioning, Permit/s,training And Other Sundries Necessary For The Complete Installation Of The Equipment ------------------------------------------------------------------------------------------------------------ 3 1 Lot Ultrasound Machine Electrical Power Voltage: 100 - 240 Vac Frequency: 50/60 Hz Power Consumption: Maximum Of 0.9 Kva With Peripherals Console Design At Least 4 Active Physical Probe Ports, At Least 1 Inactive Probe Storage Port Wireless Probe Connection, Capable Of Connecting Wireless And Linear Probe. Integrated Ssd (at Least 1 Tb) Integrated Dvd-r Multi Drive On-board Storage Of Thermal Printer With Inclusion Of At Least 10 Rolls Of Thermal Paper Integrated Locking Mechanism That Provides Rolling Lock And Caster Swivel Lock Front And Rear Handles Easily Removable Air Filters Operating System: Windows 10 Enterprise Ltsc 2019 (64-bit) Keyboard Operating Keyboard Adjustable In Height And Rotation Ergonomic Hard Key Layout Interactive Back-lighting Integrated Recording Keys For Remote Control Of Up To 4 Peripheral Devices Or Dicom Devices Integrated Gel Warmer Touch Screen At Least 12-inch High-resolution, Color, Touch, Display Screen Interactive Dynamic Software Menu Brightness Adjustment Key/feature Monitor At Least A 23.8-inch Wide, High-resolution High Definition Unit Display. Can Be Moved At Least 350 Mm (13.7 Inches) Horizontally In Both Directions. Can Be Moved At Least 150 Mm (5.9 Inches) Vertically At Least A 90° Swivel In Both Directions. Fold-down And Lock Mechanism For Transportation Resolution: At Least 1920 X 1080 Pixels. Anti-glare Viewing Angle: 89°/89°/89°/89°. Transducer Type Sector / Phased Array Curved Linear Array Microcurved Linear Array Linear Array Matrix Array (linear) Volume Probes (4d) Split Crystal Transesophageal Echocardiogram (tee) Probe Operating Modes Capability Brightness Mode / 2d Grayscale Motion Mode Color Flow Mode Power Doppler With Directional Map Non Doppler Color Flow For Hemodynamic Study Digital Tgc With 8 Independent Controls System Features Pre-programmable Categories Simplified User Interface For High Volume Workflow Maximum System Bandwidth: 25 Mhz Cine Memory: At Least 1 Gb Connectivity: (a) Can Do Lan Or Wireless (b) Dicom 3.0 (c) Public Sr Template (d) Structured Reporting Compatible With Vascular, Obstetric (ob), Cardiac And Breast Standards (e) Remote Monitoring Scanning Parameters Digital Beamforming;infinite Number Of Effective Channels Frame Rate: At Least 9,000 Hz Displayed Imaging Depth: 0 – 100 Cm Doppler Mode: (a) Prf: 0.4 Khz - 35.5 Khz (b) Velocity Range: ± 10 - 2,870 Cm/s Minimum Depth Of Field: 0 - 2 Cm (zoom) (probe Dependent) Maximum Depth Of Field: 0 – 100 Cm (probe Dependent) Continuous Dynamic Receive Focus Software Features Automatic Optimization Optimize B-mode Image To Help Improve Contrast Resolution With One Button Press Selectable Amount Of Contrast Resolution Improvement (low,medium, High) Continuously Adjusts B-mode Axial And Lateral Gain Uniformity And Overall Gain Level Suppressing The Noise Adjusts Region Of Interest Position, Sample Volume Position, And Steering With One Button Press Capable Of Non Doppler Color Flow For Hemodynamic Study Easy, Fast Visualization Of Tiny Vessels, Displaying As A 3d Effect. Available In Color, Power Doppler And Microvascular Imaging (mvi) Assistant Protocol Workflow Enhancement Tool For Standardized And Repetitive Exams Include Factory Programs User-defined Programs And Import Functionality Steps Include Image Annotations, Mode Transitions, Basic Imaging Controls And Measurement Image Comparison Side-by-side Comparison Of Previous Ultrasound And Other Modality Exams During Live Scanning Strain Elastography Qualitative And Semi-quantitative To Assess The Stiffness Of A Tissues. Should Be Able To Have A Qualitative Graph To Show Consistency Of Compression Available On Convex, Linear And Endovaginal Probe Shear Wave Elastography Quantitative Software For Assessing The Stiffness Of A Tissue. Measured In Kpa Or M/s Or Kpa And M/s With Quality Mode Can Do Multiple Acquisition Of Frames In One Breath Hold Able To Do A Re-measure In The Archives Available On Convex, Linear (low And High Frequency) And Endovaginal Probe Live Steatosis Quantification Able To Quantify Fatty Liver Hepatic Protocol Able To Measure Liver Steatosis And Liver Stiffness At The Same Frame. Able To Capture Multiple Frames In One Breath Hold. Virtual Convex Provides A Convex Field Of View Should Be Compatible To Spatial Compounding Available On All Linear And Sector Transducers Speckle Reduction Imaging High Definition Speckle Reduction Imaging Compatible With Side-by-side Dual-view Display Compatible With All Linear, Convex And Sector Transducers Compatible With B-mode, Color, Contrast Agent And 3d/4d Imaging Pre And Post Processing Panoramic Imaging Allows A Real-time Representation Of Long Anatomical Areas (e.g.patellar Tendon), Can Scan Up To 60 Cm Length Home Page Collection Of User’s Favorite Parameters From Measurement/comments/body Patterns Programmable Buttons Measurement For B/m/doppler User Defined Annotation For Selected Exam Category Continuous Optimization Delivers Continuously Optimized Images With Incredible Uniformity From Near To Far Field Artificial Intilligence (ai) Based Features System Capable That The User To Identify A Lesion In Breast, Thyroid Or Liver Lesion And On One Click, The Ultrasound Will Automatically Trace The Lesion System Capable To Automatically Measure The Fetal Biometry. Can Be Turned On And Off. An Ai Based Software That Automatically Determines The Location Of Vessels Both For Color Doppler And Pulsed Wave (pw) Mode. System Familiarization With The Color Preset For Abdominal Ultrasound. Automatic Measurement Of Kidney For Both Left And Right. Breast Measurement Package A Dedicated Breast-specific Measurement Package That Allows User To Make Labeling, Measuring And Describing Lesion Easy Leverage The Bi-rads Lexicon Criteria/assessment Organizes Multiple Measurements Into A Convenient Worksheet Thyroid Measurement Package Thyroid-specific Measurement Package Enables Labeling, Measuring And Describing Nodules, Lymph Nodes And Parathyroids Multiple Measurements Can Be Organized Into A Convenient Worksheet And Sends Results Via Dicom Sr Auto Intima Media Thickness (imt) Automated Method Of Measuring The Intima Media Thickness Of The Common Carotid Artery (cca) Or Internal Carotid Artery (ica) From Multiple Samples Across A User Defined Length. Photo Assistant Photograph Relevant Anatomy And Include Photos With The Clinical Images Provides Value Context For Documentation And Comparison After A Procedure Utilizes Tablet Or Phone Remote App With The Use Of Android Phone Or Tablet, The Ultrasound System Can Be Utilized Using Major Keys Like Major Modes, Freeze/print, Cursor And Etc Fusion Imaging The System Must Support A Technique That Fuses Two Different Imaging Modalities. For Hepatic Interventions, Real-time Ultrasound (us) Should Be Capable Of Being Fused With Other Imaging Modalities, Including Ct, Mri, And Pet/ct. Convex, Microconvex And Linear Probe To Have An Integrated Gps Tracker When Using The Fusion Feature. Improved Speckle Reduction Imaging Acquire Extraordinary Images Across A Broad Range Of Patients, With Incredible Uniformity From Near- To Far-field And The Penetration Power To Manage High-bmi Patients Efficiently. Micro Vascular Imaging Detects Slow Flow And Small Vessels With New Clutter Filtering, And Can Use Together With The 3d Like Feature Blood Flow. Start Protocol Automatically Select Category, Probe, Preset, Or Scan Assistant From Worklist Exam Description Learn The Category, Probe, Preset, And Scan Assistant Based On Exam Description 3d/4d Ultrasound Three-dimensional Image And Provide An Even Clear Image Of The Baby. Enhanced 3d Image A Skin Like Appearance Of A 3d/4d Image To Better Asses The Structure Of A Fetus. 3d/4d Image Rendering Automate Render Line Placement In 3d/4d Imaging, Enabling Clinicians To Easily Acquire Surface-rendered Images. Probes Convex Probe Application: Abdomen, Ob/gyn, Pediatric, Peripheral Vascular, General Musculoskeletal Bandwidth: 1.0 – 6.0 Mhz Number Of Elements: At Least 192 Field Of View (max.): 80° Cardiac/ Sector Probe Application: Adult Cardiac, Pediatric Cardiac, Adult Cephalic, Abdominal Imaging Bandwidth: 1.0 - 5.0 Mhz Number Of Elements: At Least 288 Field Of View (max.) : 120° Wireless Probe, Convex And Linear Convex Applications: Abdomen, Ob, Peripheral Vascular, General Musculoskeletal, Superficial Musculoskeletal, Cardiac And Pleural Bandwidth: 2 - 5 Mhz Number Of Elements: At Least 128 Field Of View (max.): 67° Linear Applications: Peripheral Vascular, Thyroid, Scrotal, Breast, General Musculoskeletal, Superficial Musculoskeletal, Pediatric Cephalic And Pleural Bandwidth: 3 - 12 Mhz Number Of Elements: At Least 192 Field Of View (max.): 38 Mm Linear Probe 1. Applications: Abdomen, Peripheral Vascular, Neonatal, Pediatric, Neonatal Transcranial, General Musculoskeletal, Superficial Musculoskeletal And Small Parts Inculding Breast, Thyroid And Scrotal 2. Bandwidth: 4.0 – 16.0 Mhz 3. Number Of Elements: At Least 1008 4. Field Of View (max.): 50 Mm Endocavitary Probe 1. Applications: Ob/gyn, Urology 2. Bandwidth 3.0 – 10.0 Mhz 3. Number Of Elements: At Least 192 4. Field Of View (max.): 180° Convex Volume Probe 1. Application: Abdomen, Ob/gyn, Pediatric, Neonatal 2. Bandwidth: 2.0 - 8.0 Mhz 3. Number Of Elements: At Least 192 4. Field Of View (max.): 80° Endocavitary Volume Probe 1. Application: Ob/gyn, Urology 2. Bandwidth: 3.0 - 10.0 Mhz 3. Number Of Elements: At Least 192 4. Field Of View (max.): 180° Vendor Shall Warrant That The Product Supplied Shall Meet The Published Specifications. Vendor Shall Provide (5) Years Warranty For Equipment Covering 1 Probe From 2nd Year To 5th Year Upon Acceptance By End User/s. Vendor Agrees To Provide Free Of Charge All Parts And Labour Necessary To Repair Each Of The Equipment Purchased During The Period Covered By The Warranty And Replacement Of Any Item/s And/or Part/s Found To Be Defective In Material Or Workmanship Under Normal Use. Equipment Shall Be Delivered Complete With All Cabling, Connectors, And All Other Accessories Necessary For Full Operation Of The Equipment, Where Applicable. Vendor Must Certify That All Products Quoted Must Be In Current Production And Publicly Available As Of The Date Of This Tender. Unproven Future Products Shall Not Be Accepted. All Desired Features Listed Must Be In Current Production, Installed And In Use At The Time Of Quote/bid. Conducts Bi-annnual Preventive Maintenance And Calibration With Corresponding Certificates And Stickers Attached To The Unit. Vendor Must Respond With Technical Support Staff, Either Remotely Within Two (2) Hours Or In-person Where Applicable, Within At Least Twenty-four (24) Hours Upon Notification Of End-user; Must Perform Corrective Maintenance Within A Maximum Of Fourteen (14) Days Upon Notification Of End-user; Equipment Must Meet All Currently Applicable Safety Standards, Local And International Where Applicable. Vendor May Include Post-warranty Comprehensive Preventive Maintenance Program Proposal For The Next 3-4 Years And Must Also Indicate Cost Estimated For Major Spare Part/s. Any And All Components Not Manufactured By The Vendor/primary Manufacturer Shall Be Listed As Such With Name/address/contact Information Of The Manufacturer Supplied. Vendor Shall Provide Automatic Voltage Regulator (avr) And Uninterrupted Power Supply (ups) To Back Up The System. Equipment Shall Be Delivered With At Least Two (2) Copy Of All Service Manuals And At Least Two (2) Copy Of All User Manuals. Certification From The Manufacturer That The Units Are Brand New And Not With Any Issues Or Defect. Vendor Shall Confirm And Certify In Writing That Parts And Labor Will Be Available For The Quoted Equipment For Not Less Than Five (5) Years After The Warranty Period. Vendor Shall Provide Comprehensive Training Of Users In Operation, Basic And Advance Maintenance Shall Be Provided With Certificates, Vendor Shall Agree To Provide Factory Or Principal Manufacturer Training And/or Certification For At Least Two (2) In-house Biomedical Technician Or Engineer And End User. Principal's/manufacturer's Product Portfolio Must Have Been Present In The Local Market For The Past Ten (10) Years. Equipment Must Be Manufactured By A Known And Reputable Company With Certificate Of Iso 9001:2015 And Iso 13485:2016 Or Its Equivalent. Progress Billing And Payment May Be Availed By The Winning Bidder As Follows, Otherwise, Full Payment Is Due At The Completion Of The Project And Requirements: 15% Upon Delivery At Site; 30% Upon Complete Installation, And 55% Upon Completion Of Project And/or Acceptance Of End-user. Completion Period For Delivery Must Not Exceed 120 Calendar Days And Succeeding Installation Must Not Exceed 120 Calendar Days. Any Deviation From This Limit Requires Prior Approval By The Head Of The Procuring Entity (hope) And Only Applies During Extenuating Circumstances. -------------------------------------------------------------------------------------------------------- 4 1 Lot Flexible Endoscopy Video Processor High Definition Video Outputs: Digital Visual Interface, Serial Digital Interface, Video Graphics Array Standard Video Outputs: S-video, Composite Video Baseband Signal Hd Video Recording: Built-in Workstation, Data Management & Report Editing After Procedure Can Access Data Management, Report Editing, Image Capture And Hd Video Recording Hard Disk: At Least 500gb Internal Capacity Power Requirement: 220-240 V, 60 Hz Chromoendoscopy Modes: Spectral Focused Imaging, Versatile Intelligent Staining Digital Zoom: 1.4x, 1.6x, 1.8x Color Adjustment: Red, Blue, Chroma, ±15 Levels Patient Data: At Least 10000 Records Lightsource Main Lamp: At Least 4 Light Emitting Diode Lamps With Average Working Hours Of At Least 10,000 Hours With Lifetime Indicator Light Control: Manual And Auto Adjust Air Pump: Off, Low, Mid, High Hot Plugging With Spectral Focused Imaging, Versatile Intelligent Staining With White Light Mode Power Requirement: 220-240 V, 60 Hz Monitor Medical Grade Light Emitting Diode Monitor With At Least 26 Inches Size Resolution: At Least Full Hd 1080p Visual Angle: Horizontal 178° / Vertical 178° Video Signal Input : Digital Visual Interface X1, Video Graphics Array X1, Video X1, Serial Digital Interface X1 Video Signal Output : Digital Visual Interface & Serial Digital Interface Power Requirement: 220-240 V, 60 Hz Trolley With Master Switch And Centralized Power Control With At Least Four (4) Layer Racks With Scope Holders With Built In Automatic Voltage Regulator Gastroscope Depth Of View (mm): 3-100 Field Of View: At Least 140° Distal End Diameter (mm): At Least 9.3 Bending Section Diameter (mm): At Least 9.3 Instrument Channel Diameter (mm): At Least 2.8 Angulations: At Least Up:210°; Down:90°; Left:100°; Right:100° Working Length (mm): At Least 1050 Total Length (mm): At Least 1350 Inclusion Of Distal End Cap Colonoscope Depth Of View (mm): 3-100 Field Of View: At Least 140° Distal End Diameter (mm): At Least 12 Bending Section Diameter (mm): At Least 12.5 Instrument Channel Diameter (mm): At Least 3.8 Angulations: At Least Up:180°; Down:180°; Left:160°; Right:160° Working Length (mm): At Least 1350 Total Length (mm): At Least 1700 Inclusion Of Distal End Cap Particulars Vendor Shall Warrant That The Product Supplied Shall Meet The Published Specifications. Vendor Shall Provide No Less Than Five (5) Years Warranty On Each Of The Equipment For Spare Parts And Service Upon Acceptance By End User/s. Vendor Agrees To Provide Free Of Charge All Parts And Labour Necessary To Repair Each Of The Equipment Purchased During The Period Covered By The Warranty And Replacement Of Any Item/s And/or Part/s Found To Be Defective In Material Or Workmanship Under Normal Use. Equipment Shall Be Delivered Complete With All Cabling, Connectors, And All Other Accessories Necessary For Full Operation Of The Equipment, Where Applicable. Vendor Must Certify That All Products Quoted Must Be In Current Production And Publicly Available As Of The Date Of This Tender. Unproven Future Products Shall Not Be Accepted. All Desired Features Listed Must Be In Current Production, Installed And In Use At The Time Of Quote/bid. Conducts Bi-annual Preventive Maintenance And Calibration With Corresponding Certificates And Stickers Attached To The Unit. Vendor Must Respond With Technical Support Staff, Either Remotely (2 Hours) Or In-person Where Applicable, Within At Least Twenty-four (24) Hours Upon Notification Of End-user; Must Perform Corrective Maintenance Within A Maximum Of Fourteen (14) Days Upon Notification Of End-user. Equipment Must Meet All Currently Applicable Safety Standards, Local And International Where Applicable. Vendor May Include Post-warranty Comprehensive Preventive Maintenance Program Proposal For The Next 3-4 Years And Must Also Indicate Cost Estimated For Major Spare Part/s. Any And All Components Not Manufactured By The Vendor/primary Manufacturer Shall Be Listed As Such With Name/address/contact Information Of The Manufacturer Supplied. Vendor Shall Provide Automatic Voltage Regulator (avr) And Uninterrupted Power Supply (ups) To Back Up The System . Equipment Shall Be Delivered With At Least Two (2) Copy Of All Service Manuals And At Least Two (2) Copy Of All User Manuals. Certification From The Manufacturer That The Units Are Brand New And Not With Any Issues Or Defect. Vendor Shall Confirm And Certify In Writing That Parts And Labor Will Be Available For The Quoted Equipment For Not Less Than Five (5) Years After The Warranty Period. Vendor Shall Provide Comprehensive Training Of Users In Operation, Basic And Advance Maintenance Shall Be Provided With Certificates, Vendor Shall Agree To Provide Factory Or Principal Manufacturer Training And/or Certification For At Least Two (2) In-house Biomedical Technician Or Engineer And/or End User. Principal's/manufacturer's Product Portfolio Must Have Been Present In The Local Market For The Past Ten (10) Years. Equipment Must Be Manufactured By A Known And Reputable Company With Certificate Of Iso 9001:2015 And/or Iso 13485:2016 Or Its Equivalent. Progress Billing And Payment May Be Availed By The Winning Bidder As Follows, Otherwise, Full Payment Is Due At The Completion Of The Project And Requirements: 15% Upon Delivery At Site; 30% Upon Complete Installation, And 55% Upon Completion Of Project And/or Acceptance Of End-user. Completion Period For Delivery Must Not Exceed 120 Calendar Days And Succeeding Installation Must Not Exceed 120 Calendar Days. Any Deviation From This Limit Requires Prior Approval By The Head Of The Procuring Entity (hope) And Only Applies During Extenuating Circumstances.

Details: Jfd Shadow Excursion Underwater Breathing Apparatus Overhaul--sole Source Notice— scope: the Naval Surface Warfare Center Panama City Division (nswc Pcd), Rebreather Systems Development (rsd) Has An Immediate Need To Perform An Overhaul Service On Five (5) Shadow Excursion Underwater Breathing Apparatus (uba) Per The Original Equipment Manufacturer (oem) Service Requirements. The Contractor Shall Provide The Expertise And Technical Services To Evaluate And Perform The Overhaul Service On The Uba’s Per The Oem Specifications. requirements: the Contractor Shall Be Oem Certified On The Jfd Shadow Excursion Uba And Be Jfd Certified To Train And Provide Certification For Jfd Shadow Excursion Uba Maintenance Training. the Contractor Shall Provide Oem Certified Maintenance Service And Training On The Shadow Excursion Underwater Breathing Apparatus (uba) For Up To Five (5) Shadow Excursion Uba’s And Five (5) Nswc Panama City Personnel. The Certified Maintenance Service Shall Cover A Full Overhaul Of Each Uba, Per The Requirements Of The Oem, Including Replacement Of All “soft” Component (such As O-rings And Breathing Hoses) Along With Gauges And All Pressurized Hoses. The Contractor Shall Provide All Required Maintenance Service Material, Maintenance Material That Will Be In Contact With High Pressure Levels Of Oxygen Shall Be Provided Cleaned For Oxygen Service Per The Standard Requirements Of Mil-std-1330. The Certified Maintenance Service Training Shall Cover The Oem Procedures For All The Required Oem Maintenance Service Intervals Of The Uba. The Contractor Shall Provide The Certified Maintenance Service And Training Local To Nswc Pcd, Evidence Of Personnel Certification (cdrl A001), And The Required Educational Training Material For Up To 5 People (cdrl A002). (redacted) subj: Sole Source Justification Memorandum For Underwater Breathing Apparatus Overhaul Service, Training And Materials (redacted) 1. Identification Of The Agency And The Contracting Activity, And Specific Identification Of The Document As A “sole Source Justification.” this Is A Sole Source Justification. Contracting Activity Is Nswc-pcd, Code 024, 110 Vernon Ave., Panama City, Fl, 32407. 2. Nature And/or Description Of The Action Being Approved. this Action Will Award A Firm Fixed Price Contract To Chase Defense Partners For The Items Listed In Paragraph 3 Of This Document. 3. A Description Of The Supplies Or Services Required To Meet The Agency’s Needs (including The Estimated Value). line description quantity 1 complete 2.5-year Service And Parts For Up To Five Eubas All Cleaned To Mil Std 1330. This Service Shall Also Include Replacement Gauges, Hp/lp Hoses And Breathing Hoses As Requested Prior To Additional Euba Testing. All Required Materials Shall Be Provided By The Contractor. -arrangements Shall Be Made At The Depot In Pc For Use To Do The Work In A Clean Environment. Euba Regulators And Mgvs Shall Be Torn Down, Cleaned, And Reassembled shadow Excursion Overhaul Service up To 5 2 one Jfd Se Uba Maintenance Tech Training. shadow Excursion Certified Service Training up To 5 Students (redacted) the Government's Minimum Needs Have Been Verified By The Certifying Technical And Requirements Personnel. This Memo Does Not Authorize Acquisition For Other Requirements. (redacted) 4. Identification Of The Justification Rationale And, If Applicable, A Demonstration Of The Proposed Contractor’s Unique Qualifications To Provide The Required Supply Or Service. 10 U.s.c. 2304(c) - Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements, Far 6.302-1. the Naval Surface Warfare Center Panama City Division (nswc Pcd) Currently Has A Need To Repair/rebuild Five (5) Jfd Shadow Excursion Underwater Breathing Apparatus’ (uba). Jfd Is The Original Equipment Manufacturer (oem) Of The Shadow Excursion Underwater Breathing Apparatus (uba). The Service And Components Required To Repair And Rebuild The Uba’s Shall Be From The Oem Or An Authorized Partner To Ensure Compatibility And Oem Reliability. Chase Defense Partners Is The Only Authorized Partner In The United States For The Items Listed In Paragraph 3, Making Them The Only Source For Oem Parts And Service. If Another Brand Were To Be Selected, The Components Would Have To Be Tested And Evaluated To Ensure Compatibility And Reliability, Resulting In Unplanned Additional Cost To The Government And Unacceptable Delay. as Such, The Government Does Not Expect Significant Savings Through Competition, And It Is More Advantageous To The Government To Award On A Sole Source Basis To Chase Defense Partners For The Items Listed In Paragraph 3. 5. A Determination By The Ordering Activity Contracting Officer That The Order Represents The Best Value Consistent With Far 13.106-1(b). the Contracting Officer Has Determined That The Order Represents The Best Value And Results In The Lowest Overall Cost Alternative (considering Price, Special Features, Administrative Costs, Etc.) To Meet The Government’s Needs. 6. A Description Of The Market Research Conducted Among Schedule Holders And The Results Or A Statement Of The Reason Market Research Was Not Conducted. for The Reasons Specified In Paragraph 4 Above, Chase Defense Partners Is The Only Source That Can Meet The Government’s Needs. This Requirement Will Be Synopsized In The Government Point Of Entry Sam.gov Because It Is Estimated Greater Than $25,000.00. 7. Any Other Facts Supporting The Justification. none. 8. A Statement Of The Actions, If Any, The Agency May Take To Remove Or Overcome Any Barriers That Led To The Restricted Consideration Before Any Subsequent Acquisition For The Supplies Or Services Is Made. as Stated In Paragraph 4 Above, Chase Defense Partners Is The Only Source That Can Meet This Requirement. signature Page Follows section F - Deliveries Or Performance f.o.b. 52.247-34 Fob Destination, section G 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (dec 2018) 252.232-7006 Wide Area Workflow Payment Instructions (dec 2018) section I – Contract Clauses 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (oct 2010) 52.204-25 Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or equipment. 52.204-13 System For Award Management Maintenance (oct 2018) 52.204-19 Incorporation By Reference Of Representations And Certifications (dec 2014) 52.204-27 Prohibition On A Bytedance Covered Application (jun 2023) 52.209-6 Protecting The Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Or proposed For Debarment (oct 2015) 52.212-4 Contract Terms And Conditions -- Commercial Items (oct 2018) 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items preselected: 52.203-19 Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statement (jan 2017) 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations (nov 2015) 52.233-3 Protest After Award (aug 1996) 52.233-4 Applicable Law For Breach Of Contract Claim (oct 2004) required: 52.222-50 Combatting Trafficking In Persons (mar 2015) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (aug 2011) 52.232-33 Payment By Electronic Funds Transfer--system For Award Management Jul 2013 52.217-7 Option For Increased Quantity-separately Priced Line Item (mar 1989) 52.217-8 Option To Extend Services (nov 1999) 52.217-9 Option To Extend The Term Of The Contract (mar 2000) 52.232-39 Unenforceability Of Unauthorized Obligations (jun 2013) 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013) 52.246-4 Inspection Of Services-fixed-price (aug 1996) 252.203-7000 Requirements Relating To Compensation Of Former Dod Officials (sep 2011) 252.203-7002 Requirement To Inform Employees Of Whistleblower Rights (sep 2013) 252.204-7003 Control Of Government Work Product (apr 1992) 252.204-7009 Limitations On The Use Or Disclosure Of Third-party Contractor Reported Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information And Cyber Incident Reporting (oct 2016) 252.204-7015 Notice Of Authorized Disclosure Of Information By Litigation Support (may 2016) 252.204-7019 Notice Of Nist Sp 800-171 Dod Assessment Requirements (mar 2022) 252.204-7020 Nist Sp 800-171 Dod Assessment Requirements (mar 2022) 252.215-7013 Supplies And Services Provided By Nontraditional Defense Contractors. (jan 2018 252.211-7003 Item Unique Identification And Valuation (mar 2022) 252.225-7048 Export Controlled Items (jun 2013) 252.232-7010 Levies On Contract Payments (dec 2006) 252.247-7023 Transportation Of Supplies By Sea (apr 2014) 252.246-7007 Contractor Counterfeit Electronic Part Detection And Avoidance System 252.246-7008 Sources Of Electronic Parts 52.252-1-solicitation Provisions Incorporated By Reference (feb 1998) 52.252-2-clauses Incorporated By Reference (feb 1998) section K - Representations, Certifications, And Other Statements Of Offerors Or Respondents 52.203-18 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements Or statements--representation (jan 2017) 52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment. 52.204-19 Incorporation By Reference Of Representations And Certifications (dec 2014) 52.204-26 Covered Telecommunications Equipment Or Services-representation (dec 2019) 52.209-11 Representation By Corporations Regarding Delinquent Tax Liability Or A Felony Conviction (feb 2016) 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls (oct 2016) 52.212-3 Offeror Representations And Certifications-commercial Items (oct 2018) section L - Instructions Conditions And Notices To Bidders 52.212-1 Instructions To Offerors—commercial Items (jan 2017) 52.204-7 System For Award Management (jul 2013 52.204-13 System For Award Management Maintenance Jul 2013 52.204-22 Alternative Line Item Proposal (jan 2017) 52.211-14 Notice Of Priority Rating 52.204-22 Alternative Line Item Proposal (jan 2017) 52.217-5 Evaluation Of Options (july 1990) 252.213-7000 Notice To Prospective Suppliers On Use Of Supplier Performance Risk System In Past Performance evaluations (mar 2018) section M – Evaluation Factors For Award 52.212-2 Evaluation—commercial Products And Commercial Services (nov 2021) – ***award Will Be Based On The Best Value To The Government Considering price, Delivery, Quality, And Past Performance*** far Part 13 Best Value, Sprs Past Performance, Price And Delivery Terms (a) For Other Than Firm Fixed Priced Contract Line Item Numbers (clins), The Contractor Agrees To Segregate Costs incurred Under This Contract/task Order (to), As Applicable, At The Lowest Level Of Performance, Either At The Sub Line item Number (slin) Or Clin Level, Rather Than At The Total Contract/to Level, And To Submit Invoices Reflecting Costs incurred At That Level. Supporting Documentation In Wide Area Workflow (wawf) For Invoices Shall Include summaries Of Work Charged During The Period Covered As Well As Overall Cumulative Summaries By Individual Labor categories, Rates, And Hours (both Straight Time And Overtime) Invoiced; As Well As, A Cost Breakdown Of Other Direct costs (odcs), Materials, And Travel, By Technical Instruction (ti), Slin, Or Clin Level. For Other Than Firm Fixed price Subcontracts, Subcontractors Are Also Required To Provide Labor Categories, Rates, And Hours (both Straight Time and Overtime) Invoiced; As Well As, A Cost Breakdown Of Odcs, Materials, And Travel Invoiced. Supporting documentation May Be Encrypted Before Submission To The Prime Contractor For Wawf Invoice Submittal. subcontractors May Email Encryption Code Information Directly To The Contracting Officer And Contracting Officer representative (cor). Should The Subcontractor Lack Encryption Capability, The Subcontractor May Also Email detailed Supporting Cost Information Directly To The Contracting Officer And Cor; Or Other Method As Agreed To By the Contracting Officer. (b) Contractors Submitting Payment Requests And Receiving Reports To Wawf Using Either Electronic Data interchange (edi) Or Secure File Transfer Protocol (sftp) Shall Separately Send An Email Notification To The Cor and Contracting Officer On The Same Date They Submit The Invoice In Wawf. No Payments Shall Be Due If The contractor Does Not Provide The Cor And Contracting Officer Email Notification As Required Herein. (end Of Text) g-242-h001 Government Contract Administration Points-of-contact And responsibilities (navsea) (oct 2018) (a) The Government Reserves The Right To Administratively Substitute Any Of The Points Of Contact Listed Below At Any time. (b) The Contracting Officer Is The Only Person Authorized To Change This Contract Or Orders Issued thereunder. The Contractor Shall Not Comply With Any Order, Direction Or Request Of Government Personnel - That Would Constitute A Change - Unless It Is Issued In Writing And Signed By The Contracting Officer Or Is pursuant To Specific Authority Otherwise Included As Part Of This Contract. If, In The Opinion Of The Contractor, an Effort Outside The Existing Scope Of This Contract Is Requested, The Contractor Shall Promptly Comply With the Notification Of Changes Clause Of This Contract. (c) The Points Of Contact Are As Follows: (i) The Procuring Contracting Officer (pco) Is: see Page 1, Block 24 (ii) The Contract Specialist Is: name: Alan Tyler Bounds e-mail: Alan.t.bounds.civ@us.navy.mil phone: 850-625-1117 (iii) The Administrative Contracting Officer (aco) Is: not Applicable (d) The Contracting Officer’s Representative (cor) Is The Contracting Officer’s Appointed Representative For technical Matters. The Cor Is Not A Contracting Officer And Does Not Have The Authority To Direct The accomplishment Of Effort Which Is Beyond The Scope Of The Contract Or To Otherwise Change Any Contract requirements. An Informational Copy Of The Cor Appointment Letter, Which Provides A Delineation Of Cor Authority and Responsibilities, Will Be Provided Upon Award Of This Contract. the Contracting Officer’s Representative (cor) Is: not Applicable (e) The Alternate Contracting Officer’s Representative (acor) Is Responsible For Cor Responsibilities And functions In The Event That The Cor Is Unavailable Due To Leave, Illness, Or Other Official Business. The Acor Is appointed By The Contracting Officer; A Copy Of The Acor Appointment Will Be Provided Upon Award Of This Contract. the Alternate Contracting Officer’s Representative (acor) Is: not Applicable (f) The Technical Point Of Contact (tpoc) Is The Contracting Officer’s Representative For Technical Matters When A cor Is Not Appointed. The Tpoc Is Responsible For Technical Issues Of Contract Administration, Such As Providing all Items Of Government Furnished Information (gfi), Government Furnished Material (gfm) And Government furnished Equipment (gfe) If Specified In The Contract As Well As The Inspection And Acceptance Of All Contract deliverables. the Technical Point Of Contact (tpoc) Is: name: email: (g) The Alternate Technical Point Of Contact (atpoc) Is Responsible For Tpoc Responsibilities And Functions In The event That The Tpoc Is Unavailable Due To Leave, Illness, Or Other Official Business. the Alternate Technical Point Of Contact (atpoc) Is: not Applicable (h) The Ombudsman Will Review Complaints From The Contractors And Ensure That All Contractors Are Afforded A Fair opportunity To Be Considered, Consistent With The Procedures In The Contract. the Ombudsman Is: not Applicable (i) The Authorized Ordering Person(s) For Per-call Maintenance Is Responsible For Issuing And Maintaining Records For any Per-call Orders For Remedial Maintenance Placed Under This Contract. No Per-call Order Shall Be Placed Outside The scope Of This Contract And The Cumulative Total Of All Orders Shall Not Be In Excess Of Any Not-to-exceed Amount Specified in The Contract. Per-call Orders Shall Not, In Any Way, Modify Any Terms And Conditions Of The Contract. (j) The Authorized Ordering Person(s) For Per-call Maintenance Is: person(s) Listed In (f) With Approval From Persons Listed In ( C ) (i) And (ii). (k) The Contractor's Point Of Contact For Performance Under This Contract Is: name: e-mail: address: See Block 9 phone (end Of Text) g-242-h002 Hours Of Operation And Holiday Schedule (navsea) (jul 2021) (a) The Policy Of This Activity Is To Schedule Periods Of Reduced Operations Or Shutdown during Holiday Periods. Deliveries Will Not Be Accepted On Saturdays, Sundays Or Holidays Except As specifically Requested By The [insert Activity Name]. All Goods Or Services Attempted To Be Delivered on A Saturday, Sunday Or Holiday Without Specific Instructions From The Contracting Officer Or His duly Appointed Representative Will Be Returned To The Contractor At The Contractor’s Expense With No cost Or Liability To The U.s. Government. (b) The Federal Government Observes Public Holidays That Have Been Established Under 5 u.s.c. 6103. The Actual Date Of Observance For Each Of The Holidays, For A Specific Calendar Year, May be Obtained From The Opm Website At Opm.gov Or By Using The Following Direct Link: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. (c) Delayed Opening, Early Dismissal And Closure Of Government Facilities. When A government Facility Has A Delayed Opening, Is Closed Or Federal Employees Are Dismissed Early (due to Severe Weather, Security Threat, Security Exercise, Or A Facility Related Problem) That Prevents personnel From Working, Onsite Contractor Personnel Regularly Assigned To Work At That Facility Shall follow The Same Reporting And/or Departure Directions Given To Government Personnel. The Contractor shall Not Direct Charge To The Contract For Such Time Off, But Shall Follow Parent Company Policies regarding Taking Leave (administrative Or Other). Non-essential Contractor Personnel, Who Are Not required To Remain At Or Report To The Facility, Shall Follow Their Parent Company Policy Regarding whether They Should Go/stay Home Or Report To Another Company Facility. Subsequent To An Early dismissal, Delayed Opening, Or During Periods Of Inclement Weather, Onsite Contractors Should Monitor the Opm Website As Well As Radio And Television Announcements Before Departing For Work To determine If The Facility Is Closed Or Operating On A Delayed Arrival Basis. (d) When Federal Employees Are Excused From Work Due To A Holiday Or A Special Event (that Is Unrelated To Severe Weather, A Security Threat, Or A Facility Related Problem), On Site Contractors shall Continue Working Established Work Hours Or Take Leave In Accordance With Parent Company policy. Those Contractor Employees Who Take Leave Shall Not Direct Charge The Non-working Hours To the Contract. Contractors Are Responsible For Predetermining And Disclosing Their Charging Practices for Early Dismissal, Delayed Openings, Or Closings In Accordance With The Far, Applicable Cost accounting Standards, And The Company’s Established Policy And Procedures. Contractors Shall Follow their Disclosed Charging Practices During The Contract Period Of Performance, And Shall Not Follow Any verbal Directions To The Contrary. The Contracting Officer Will Make The Determination Of Cost allowability For Time Lost Due To Facility Closure In Accordance With Far, Applicable Cost Accounting standards, And The Contractor's Established Accounting Policy And Procedures. (e) If You Intend To Visit The Contracts Office, It Is Advised That You Call For An appointment At Least 24 Hours In Advance. (f) The Hours Of Operation Are As Follows: area From To nswc-pcd And/or Nedu 0700 1600* (g) All Deliveries To The Receiving Officer, (see Delivery Schedule, Section F), Shall Be made Monday Through Friday From 0700 To 1600, Local Time. Deliveries Will Not Be Accepted After 1600. No Deliveries Will Be Accepted On Federal Government Holidays. (end Of Text) g-242-w001 Contract Administration Functions (navsea) (oct 2018) (a) In Accordance With Far 42.302(a) All Functions Listed Are Delegated To The Aco Except The Following Items To Be retained By The Pco: all Functions Listed Will Be Retained By The Pco. (b) In Accordance With Far 42.302(b), The Following Additional Functions Are Delegated To The Aco: None (end Of Text) l-204-h003 Notification Of Use Of Navy Support Contractors For Official contract Files (navsea) (apr 2019) (a) Navsea May Use A Contractor To Manage Official Contract Files Hereinafter Referred To As "the Support contractor", Including The Official File Supporting This Procurement. These Official Files May Contain Information That is Considered A Trade Secret, Proprietary, Business Sensitive Or Otherwise Protected Pursuant To Law Or Regulation, hereinafter Referred To As “protected Information”. File Management Services Consist Of Any Of The Following: secretarial Or Clerical Support; Data Entry; Document Reproduction, Scanning, Imaging, Or Destruction; Operation, management, Or Maintenance Of Paper-based Or Electronic Mail Rooms, File Rooms, Or Libraries; And Supervision In connection With Functions Listed Herein. (b) The Cognizant Contracting Officer Will Ensure That Any Navsea Contract Under Which These File Management services Are Acquired Will Contain A Requirement That (1) The Support Contractor Not Disclose Any Information; (2) Individual Employees Are To Be Instructed By The Support Contractor Regarding The Sensitivity Of The Official contract Files; (3) The Support Contractor Performing These Services Be Barred From Providing Any Other Supplies And/or services, Or Competing To Do So, To Navsea For The Period Of Performance Of Its Contract And For An Additional three Years Thereafter Unless Otherwise Provided By Law Or Regulation; And, (4) In Addition To Any Other Rights The Offeror May Have, It Is A Third Party Beneficiary Who Has The Right Of direct Action Against The Support Contractor, Or Any Person To Whom The Support Contractor Has Released Or disclosed Protected Information, For The Unauthorized Duplication, Release, Or Disclosure Of Such Protected information. (c) Submission Of A Proposal Will Be Considered As Consent To Navsea's Permitting Access To Any Information, irrespective Of Restrictive Markings Or The Nature Of The Information Submitted, By Its File Management Support contractor For The Limited Purpose Of Executing Its File Support Contract Responsibilities. (d) Navsea May, Without Further Notice, Enter Into Contracts With Other Contractors For These Services. Offerors Are free To Enter Into Separate Non-disclosure Agreements With The File Support Contractor. Contact The Procuring contracting Officer For Contractor Specifics. However, Any Such Agreement Will Not Be Considered A Prerequisite before Information Submitted Is Stored In The Files Or Otherwise Encumber The Government. (end Of Provision) ------------------------------------- all Quotes Submitted In Response To This Announcement Shall Be Reviewed If Submitted By The Close Date. Rfq Must Include Supporting Documents: Capabilities Statement, Proof Of Past Performance For Similar Work, And Cage Code. email Subject Line Must Include Solicitation Number And Vendor Name At Beginning Of Subject Line award Will Be Based On The Best Value To The Government Considering Price, Delivery, Quality, And Past Performance email Quotes To Alan.t.bounds.civ@us.navy.mil On Or Before The Closing Date And Time Stated Above. the Government Will Not Accept Late Quotes. the Government Will Not Accept Quotes That Are Partial Or Incomplete provide Cage Code And Lead Time On Your Quote. vendors Must Be Able To Invoice Through Wide Area Workflow (wawf). if Shipping Is Not Included In The Price Include A Line Item For Shipping. vendors Must Ensure That They Have Received A Response Within 24 Business Hours After Quote Has Been Submitted To Remain Competitive. If No Response Is Receive Please Call Primary Then Secondary Contact.

Description: Combined Synopsis-solicitation For Commercial Products And Commercial Services effective Date: 03/15/2023 revision: 01 description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Fac 2024-05. this Solicitation Is Set-aside For sdvosb the Associated North American Industrial Classification System (naics) Code For This Procurement Is 334510, With A Small Business Size Standard Of 1,250 Employees. The Fsc/psc Is 6515. This Is A Brand Name Only Requirement Oem Nutrace, Dba Promedical Inc. the Contracting Activity Is Looking To Acquire (1) Nutrace Laser - Nux20 Ng, (5) Nutrace R+ Scanners, (1) Laser Etching, And 1 Year Service Contract That Includes Pm Repairs, Any Mechanical Repairs, And 2 On Location Specialists For 3 Days Per Year And Any Shipping Costs/use Of A Loaner For Northampton Va Medical Center 421 N. Main Street Leeds, Ma, 01053-9764. all Interested Companies Shall Provide Quotations For The Following: supplies/services line Item description quantity unit Of Measure nutrace Laser - Nux20 Ng nutrace Fiber Laser 1064nm 20w. Easy And Flexible automation, Improved Environmental Profile, Low Cost Of ownership, Ultrasafe, Ultrafast And Super Easy To Use Fiber laser To Mark All Type Of Surgical Instruments: Titanium, stainless Steel, Bronze, Aluminum, Anodized Aluminum, anodized Titanium, Hard Plastics, Glass And More (not recommended For Soft Plastics Or Wood). Compact, workstation Designed For Bench -top Operation, Minimal workspace Needed. Fast And Precise Electric Z-axis For Easy focusing. Fume Extraction Port And Laser Protection Class cdrh Class 1 For Safe Operation. O.d 7+ Protection Glass. see Safety Training Guides. complies With The 21cfr1040.10- 1040.11- Class 1 Only Laser Capabilities. Price Includes:- Nutrace Nux-20 Laser Unit. 20w Max Power.- Nutrace R+ 2d Datamatrix Reader For Code Verfication.- Nutrace Computer/laptop With Windows 10 And Supporting Accessories.- Fumex Fume/odor Extractor Equipment. Fa1-m- Nutrace Select & Mark Templates. Different Laser Configurations For Different Instrument Materials Included Gs1 Codes.- Nutrace Select Set Of Assorted Vectors To Identify Surgical Instruments.- 2 Hours Of Laser Safety Awareness Guidance Online By Lia (laser Institute Of America). Two Seats.- 10 Hours Of Training On Site Included.- 2 Pairs Of 1064nm Od7+ "clear View" Safety Glasses Included.- Instructional Videos And Manuals 1 ea nutrace R+ Scanner originally Designed For Auto Racing, The R+ Healthcare Can read A 2d Datamatrix In 0.5 Seconds Per Instrument, irrelevant Of Instrument Contrast, Instrument Material Or position Of The Code. A Good Geometrical Datamatrix, R+ Will read It. with A More Powerful Camera And Led Lighting Technology, the R+ Max Can Read 2d Matrix As Small As .010 X .010mm (4mils). stainless Steel Body, Longer Reading Neck Makes It Easy To read And Disinfect And Tough Enough For The Most Demanding Conditions At The Spd. Safire Glass With A Bigger window Will Make The Decoding Easier And Even Faster. 5 ea laser Etching data Marking, Commissioning And Data Optimization For each Surgical Instrument Into The Censitrac System. Laser marking Services For Up To 12,000 (9000 Complex) instruments. 1 ea service/maintenance service Contract For 1 Year - Includes Pm Repairs, Any mechanical Repairs, 2 On Location Specialists For 3 Days Per year And Any Shipping Costs/use Of A Loaner. 1 ea statement Of Work scope Of Work: The Contractor Shall Provide All Labor, Personnel, Equipment, Tools, Materials, Supervision And Other Items And Services Necessary To Perform The Following: installation And Implementation Of A Fully Functional Nutrace Nux-20 Laser Unit. training Of 2 Va Staff In Laser Safety, To Include All Safety Accessories Required. 1. Equipment the Following Equipment Shall Be Provided And Installed By The Contractor In The Space Determined By The Government. All Equipment Installed By The Contractor Shall Be Fda Approved For Use, In New Condition, And Fully Operational In Accordance With Manufacturer Literature Specifications. A Minimum Of Two (2) Copies Of Any Associated Operational And/or Service Manuals Shall Be Provided For All Equipment Listed Below As Applicable. nutrace Nux-20 Laser Unit. description manufacturer model Number quantity unit Of Purchase nutrace Nux-20 Laser Unit nutrace nux-20 Ng 1 ea nutrace 2 Tier Services n/a n/a 3 days nutrace R+ Scanner nutrace r+ Max 5 ea laser Etching n/a n/a 1 jb service/maintenance nutrace n/a 1 yr the Contractor Shall Provide All Tools And Equipment Necessary To Properly And Safely Perform The Services Set Forth Within This Statement Of Work. This Shall Include, But Is Not Limited, To All Personal Protective Equipment (ppe) And Laser Safety Equipment To Safely Operate The Laser Etcher Required For The Work To Be Completed In A Safe Manner. The Contractor Shall Provide Any Equipment Necessary For Proper Infection Control Measures During Installation. "the A&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required 2. Salient Characteristics one Of The Most Important Tasks Following The Fda Udi Rule (unique Device Identification) Is The Marking And Retrofitting Of Each Instrument Inside The Hospital's Supply Chain With A 2d Data Matrix Code. This Barcode Is Universal (it Can Be Gs1 As Well) And Can Be Read By Any Barcode Reader, As Well By Any Tracking System Available In The Market. Laser System Needs To Have A Built-in Scanner To Verify Valid Gs1 Codes And Identify If They Are Valid And Able To Be Read In Censis. This Is A Tremendous Task To Perform, Not Only Because The Limit Availability Of The Sets, But Because The Time Needed For Marking Is Extremely Short, Where Every Mark Must Be Applied Perfectly In An Extremely Short Time. rounded Items (dental/podiatry), There Is A Configuration For The 2d Data Matrix Barcode (8x20) That Makes The Mark Into A Rectangle Which The Scanners Have A Higher Percentage Of Reading As Opposed To The Normal Square 2d Data Matrix.â  Please Note That The 2d Data Matrix Is Not The Same Format As A Qr Code, Which Gives Us Greater Versatility When Trying To Fit A Scannable Barcode Onto An Oddly Shaped Instrument. the Contractor Shall Provide A Fully Functional System That Meets The Following Characteristics: -nutrace Nux-20 Laser Unit. 20w Max Power. -nutrace R+ 2d Datamatrix Reader For Code Verification. -nutrace Computer/laptop With Windows 10 And Supporting Accessories. -fumex Fume/odor Extractor Equipment. Fa1-m. -nutrace Select & Mark Templates. Different Laser Configurations For Different Instrument Materials Included Gs1 Codes. -nutrace Select Set Of Assorted Vectors To Identify Surgical Instruments. -2 Hours Of Laser Safety Awareness Guidance Online By Lia (laser Institute Of America). Two Seats. -10 Hours Of Training On Site Included. -2 Pairs Of 1064nm Od7+ "clear View" Safety Glasses To Operate The Laser In Class 4 Mode. -instructional Videos And Manuals 2. Areas To Be Serviced department Of Veterans Affairs central Western Massachusetts (cwm) Va Medical Center sterile Processing Services (sps) 421 North Main Street leeds, Ma 01053 3. Installation the Contractor Shall Provide All Labor, Materials, Tools, Equipment Etc. To Prepare For And Safely Complete The Installation Of The Equipment In The Space Determined By The Government. Vendor Will Ensure Their Staff Has Piv Badge, Background Checks Completed, As Well As Hippa Training. project Implementation Meetings, If Necessary, Shall Be Coordinated With The Cor. installation And Implementation Dates Are To Be Coordinated In Advance With The Contractor And The Cor. all Employees Of The Contractor And Subcontractors Shall Comply With Va Security Management Program And Obtain The Permission Of The Va Police, Be Identified By Project And Employer, And Restricted From Unauthorized Access. all Installation Personnel Shall Be Trained By The Manufacturer On How To Properly Install The Equipment. Resumes And Certifications Shall Be Submitted For Review Upon Request By The Government. all Installation Personnel Shall Be Trained By The Manufacturer On Safe And Proper Personal Protective Equipment (ppe) Usage And General Infection Control Regulations And Requirements Relevant To The Work Outlined In The Scope Of Work. the Contractor Shall Communicate To The Government The Estimated Downtime Required To Complete Full Installation And Testing Of Nutrace Laser. If The Contractor Is Unable To Install The Equipment To Its Normal Operational State Within 24 Hours The Contractor Shall Compensate The Government For The Downtime By Extending The Warranty Service In A Period Equivalent To The Downtime Of The Equipment. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Trade-in Equipment As Applicable. the Contractor Shall Be Responsible For The Safe Removal And Disposal Of All Packing Materials And Related Waste Generated During Installation. 4. Training the Contractor Shall Provide A Comprehensive Onsite Training Program For The Operating Clinicians. This Training Program Shall Include At The Minimum The Following Sessions: (i) Technical Training, (ii) Operational Training, (iii) Administrative Training, And (iv) Hardware And Software Trouble-shooting. Training Shall Occur Onsite During Normal Business Hours, 7:00am-3:30pm, Monday Through Friday. Competency Assessments Shall Be Provided With The Training. Onsite Training Is To Be Scheduled In Advance With The Central Western Massachusettes Va Medical Center Through The Cor. -2 Hours Of Laser Safety Awareness Guidance Online By Lia (laser Institute Of America). Two Seats. -10 Hours Of Training On Site Included In The Quote. vendor Will Ensure Their Staff Has Piv Badge, Background Checks Completed, As Well As Hippa Training. Fume Extraction Port And Laser Protection Class Cdrh Class 1 For Safe Operation. O.d 5+ Protection Glass, Side Doors For Larger Instruments As Well Trays And Lids Marking. (side Doors Open Makes Laser Class 4) Special Laser Glasses Required (included) For Operation In This Configuration, See Safety Training Guides. Complies With The 21cfr1040.10. the Contractor Shall Provide Onsite General Overview Technical Training For Clinical Engineering Personnel As Requested. Training Shall Include A Technical Overview Of The Mechanics, Electronics, And General Operations Of The System. Training Shall Cover Detailed Instruction Regarding The Preventative Maintenance, Troubleshooting, And General Maintenance Of The Equipment. training Will Also Include: Udi Application- Surgical Instruments Will Be Marked With A Unique Device Identifier On Most instruments Including Stainless Steel, Anodized Aluminum, Titanium, And Plastics. Data Entry/editing Existing Instruments Already Marked Will Be Reviewed For Accurate Description And Unnecessary Duplicates Will Be Eliminated. Any Marks Not Being Picked Up And Read By Tenth Medical Group Scanners Will Be Removed And Reapplied Using Our Approved Class I Laser. We Are Certified By The Oem On Using This Technology And Can Also Provide Necessary Training To End Users For Sustainability. Count Sheet Revisions - As Directed By And Agreed To By Tenth Medical Group Leadership, We Will Edit And Make Necessary Count Sheet Changes To Help Eliminate Tray Picking Errors. Identify All Missing Instruments - Needed To Make The Set Complete, Finding Replacements, Then scanning Them And Entering Them Into The System. Quality Assurance- Each Tray Laser Marked Will Also Be Individually Examined. 5. Inspection And Acceptance the Contractor Shall Conduct A Joint Inspection With The Cor Upon Delivery Of Equipment. contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). the Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Contracting Officer. 6. Warranty the Contractor Shall Provide A 18 Month Manufacturer S Warranty On All Parts And Labor. the Warranty Shall Include All Travel And Shipping Costs Associated With Any Warranty Repair. service/maintenance Service Contract For 1 Years - Includes Pm Repairs, Any Mechanical Repairs, 2 On Location Specialists For 3 Days Per Year And Any Shipping Costs/use Of A Loaner. $16,670.00. 7. Task Frequency And Instructions the Work Set Forth In The Scope Of Work Shall Be Completed In A Single Visit, Be It A Single Day Or Multiple Days As Required For Appropriate Completion. All Work Is To Be Scheduled In Advance With The Cor. equipment Delivery Shall Not Precede Installation By More Than 20 Days. Installation And Implementation Must Be Immediately Followed By Clinical User Training Including Go Live Support. Implementation And Integration With Vista Cprs Shall Not Exceed 90 Days From Date Of Award. 8. Special Work Requirements the Contractor Shall Comply With All Infection Control Risk Assessment Requirements Deemed Appropriate By The Central Western Massachusettes Va Medical Center During All Portions Of The Work Set Forth In The Scope Of Work. the Contractor Must Comply With Security, Privacy, And Safety Issues In Accordance With Va Standards, Policies, And Directives Set Forth At All Times While Providing The Work Outlined In The Scope Of Work. 9. Property Damage the Contractor Shall Take All Necessary Precautions To Prevent Damage To Any Government Property. The Contractor Shall Report Any Damages Immediately And Shall Be Assessed Current Replacement Costs For Property Damaged By The Contractor, Unless Corrective Action Is Taken. Any Damaged Material (e.g., Trees, Shrubs, Lawn/turf, Curbs, Gutters, Sidewalks, Etc.) Will Be Replaced In A Timely Manner Or Corrected By The Contractor With Like Materials, At No Extra Cost To The Government, Upon Approval Of The Contracting Officer. 10. Attachments iso Appendix C 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And handbooks As Va And Va Personnel Regarding Information And Information System security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontrator Shall Request Logical (technical) Or Physical Access To va Information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working with Va Information Are Subject To The Same Investigative Requirements As Those Of Va appointees Or Employees Who Have Access To The Same Types Of Information. The Level and Process Of Background Security Investigations For Contractors Must Be In accordance With Va Directive And Handbook 0710, Personnel Suitability And Security program. The Office For Operations, Security, And Preparedness Is Responsible For these Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have a Valid Security Clearance. National Industrial Security Program (nisp) Was Established by Executive Order 12829 To Ensure That Cleared U.s. Defense Industry Contract personnel Safeguard The Classified Information In Their Possession While Performing Work on Contracts, Programs, Bids, Or Research And Development Efforts. The Department Of veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security service (dss). Verification Of A Security Clearance Must Be Processed Through The special Security Officer Located In The Planning And National Security Service Within The office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The u.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed abroad And Are Not Disallowed By Other Va Policy Or Mandates, The contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail a Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The resulting Problems Of Communication, Control, Data Protection, And So Forth. Location within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately when An Employee Working On A Va System Or With Access To Va Information Is reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The performance Or Administration Of This Contract Or Information Developed By The contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights to Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The contractors/subcontractor S Information Systems Or Media Storage Systems In Order To ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security controls, Separation Of Data And Job Duties, And Destruction/media Sanitization procedures Are In Compliance With Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must not Destroy Information Received From Va, Or Gathered/created By The Contractor In The course Of Performing This Contract Without Prior Written Approval By The Va. Any Data destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In accordance With National Archives And Records Administration (nara) Requirements as Outlined In Va Directive 6300, Records And Information Management And Its handbook 6300.1 Records Management Procedures, Applicable Va Records Control schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification by The Contractor That The Data Destruction Requirements Above Have Been Met Must Be sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract and Applicable Federal And Va Information Confidentiality And Security Laws, Regulations and Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations and Policies Become Applicable To The Va Information Or Information Systems After execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good faith To Implement The Information Confidentiality And Security Laws, Regulations And policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve electronic Information Stored On Contractor/subcontractor Electronic Storage Media For restoration In Case Any Electronic Equipment Or Data Used By The contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made for Restoration Purposes, After The Restoration Is Complete, The Copies Must Be appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, business Associate Agreements. Absent An Agreement To Use Or Disclose Protected health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or inquiries About, Va Information And Information Systems To The Va Contracting Officer For response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection with Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A court Order Or Other Requests For The Above Mentioned Information, That contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To the Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of va Sensitive Information But Does Not Require C&a Or An Mou-isa For System interconnection, The Contractor/subcontractor Must Complete A Contractor Security control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. 6. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As required For Va Personnel With Equivalent Information System Access [to Be Defined By the Va Program Official And Provided To The Contracting Officer For Inclusion In The solicitation Document E.g., Any Role-based Information Security Training Required In accordance With Nist Special Publication 800-16, Information Technology Security training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of the Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such time As The Training And Documents Are Complete. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, including Those Initiated By The Office Of Inspector General. The Government May Conduct A security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As determined By Va In The Event Of A Security Incident Or At Any Other Time. 11. Identification, Parking, Smoking, Cellular Phone Use And Va Regulations the Contractor's Employees Shall Wear Visible Identification At All Times While On The Premises Of The Va Property. It Is The Responsibility Of The Contractor To Park In The Appropriate Desig Nated Park Ing Areas. Information On Parking Is Available From The Va Police-security Service. The Va Will Not Invalidate Or Make Reimbursement For Parking Viola Tions Of The Con Tractor Under Any Con Ditions. Smoking Is Prohibited Inside Any Buildings At The Va. Cellular Phones And Two Way Radios Are Not To Be Used Within Six Feet Of Any Medical Equipment. Posses Sion Of Weapons Is Prohibited. Enclosed Containers, Including Tool Kits, Shall Be Sub Ject To Search. Violations Of Va Regulations May Result In A Citation Answer Able In The United States (federal) Dis Trict Court, Not A Local District State, Or Municipal Court. 12. Compliance With Osha Bloodborne Pathogens Standard The Contractor Shall Comply With The Federal Osha Blood Borne Pathogens Standard. The Contractor Shall: A. Have Methods By Which All Employees Are Educated As To Risks Associated With Blood Borne Pathogens. B. Have Policies And Procedures Which Reduce The Risk Of Employee Exposure To Blood Borne Pathogens. C. Have Mechanisms For Employee Counseling And Treatment Following Exposure To Blood Borne Pathogens. D. Provide Appropriate Personal Protective Equipment/clothing Such As Gloves, Gowns, Masks, Protective Eyewear, And Mouthpieces For The Employee During Performance Of The Contract. 13. Information Security Language 14 Records Management Language For Statement Of Work the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Procurement Contract: citations To Pertinent Laws, Codes, And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information. delivery Shall Be Provided No Later Than 30 Days After Receipt Of Order (aro). place Of Performance/place Of Delivery address: 421 N. Main Street Leeds, Ma 01053-9764 postal Code: 02130 country: united States the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (may 2024) the Following Subparagraphs Of Far 52.212-5 Are Applicable: 52.204-10, 52.204-27, 52.209-6, 52.219-14, 52.219-28, 52.219-32, 52.219-33, 52-222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-41, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33 all Quoters Shall Submit The Following: Quote. all Quotes Shall Be Sent To The Contract Specialist, Divianna Mathurin, Divianna.mathurin@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Following Are The Decision Factors: price speed Of Delivery past Performance the Award Will Be Made To The Response Most Advantageous To The Government. Responses Should Contain Your Best Terms, Conditions. addendum To Far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (nov 2021) provisions That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Version Of Far 52.212-1 In The Addendum Is Tailored For Simplified Acquisition Procedures And Supersedes The Current Version Of Far 52.212-1 Contained In The Far. the Following Provision Is Incorporated Into 52.212-1 As An Addendum To This Solicitation: far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (nov 2021) (a)â north American Industry Classification System (naics) Code And Small Business Size Standard.â the Naics Code(s) And Small Business Size Standard(s) For Thisâ acquisitionâ appear Elsewhere In Theâ request For Quote (rfq). However, The Small Business Size Standard For A Concern That Submits Aâ quote, Other Than On Aâ constructionâ or Serviceâ acquisition, But Proposes To Furnish An End Item That It Did Not Itself Manufacture, Process, Or Produce Is 500 Employees If Theâ acquisition is Set Aside For Small Business And Has A Value Above Theâ simplified Acquisition Threshold; Or uses Theâ hubzoneâ price Evaluation Preference Regardless Of Dollar Value, Unless Theâ quoterâ waives The Price Evaluation Preference; Or is An 8(a),â hubzone, Service-disabled Veteran-owned, Economically Disadvantaged Women-owned, Or Women-owned Small Business Set-aside Or Sole-source Award Regardless Of Dollar Value. (b)â submission Ofâ quotes. Submit Signed And Datedâ quotesâ to The Office Specified In Thisâ request For Quote (rfq) At Or Before The Exact Time Specified.â quotesâ mayâ be Submitted On Letterhead Stationery, Or As Otherwise Specified In Theâ rfq. As A Minimum,â quotesâ mustâ show â â â â â â â â â â â (1)â theâ solicitation Number; â â â â â â â â â â â (2)â the Time Specified In Theâ solicitationâ for Receipt Ofâ quotations;â  â â â â â â â â â â (3)â the Name, Address, And Telephone Number Of Theâ quoter; a Technical Description Of The Items Being Quoted In Sufficient Detail To Evaluate Compliance With The Requirements In Theâ solicitation. Thisâ mayâ include Product Literature, Or Other Documents, If Necessary; â â â â â â â â â â â (5)â terms Of Any Expressâ warranty; â â â â â â â â â â â (6)â price And Any Discount Terms; â â â â â â â â â â â (7)â "remit To" Address, If Different Than Mailing Address; (8)â a Completed Copy Of The Representations And Certifications At Federalâ acquisitionâ regulation (far)â 52.212-3â (see Farâ 52.212-3(b) For Those Representations And Certifications That Theâ quoterâ shallâ complete Electronically); â â â â â â â â â â â (9)â acknowledgment Request For Quotation Amendments; (10)â past Performanceâ will Not Be Considered In Simplified Acquisition Procurements. (11)â quote Should Include A Statement Specifying The Extent Of Agreement With All Terms, Conditions, And Provisions Included In Theâ solicitation.â quotesâ that Fail To Furnish Required Representations And Certifications, Information Requested In (1) To (9), And Accept The Terms And Conditions Of Theâ solicitationâ mayâ be Excluded From Consideration. (c)â period For Acceptance Ofâ quotes. Theâ quoterâ agrees To Hold The Prices In Itsâ quoteâ firm For 30 Calendar Days From The Date Specified For Receipt Ofâ quotes, Unless Another Time Period Is Specified In An Addendum To Theâ solicitation. (d)â product Samples. When Required By Theâ solicitation, Product Samplesâ shallâ be Submitted At Or Prior To The Time Specified For Receipt Ofâ quotes. Unless Otherwise Specified In Thisâ solicitation, These Samplesâ shallâ be Submitted At No Expense To The Government, And Returned At The Sender S Request And Expense, Unless They Are Destroyed During Testing. (e)â multipleâ quotes.â quotersâ are Encouraged To Submit Multipleâ quotesâ presenting Alternativeâ line Itemsâ (provided That The Alternativeâ line Itemsâ are Consistent With Farâ subpartâ  4.10), Or Alternativeâ commercial Productsâ orâ commercial Servicesâ for Satisfying The Requirements Of Thisâ solicitation. Eachâ quoteâ submitted Will Be Evaluated Separately. (f)â late Submissions, Revisions, And Withdrawals Ofâ quotes. (1)â quotersâ are Responsible For Submittingâ quotes So As To Reach The Government Office Designated In Theâ solicitationâ by The Time Specified In Theâ solicitation. If No Time Is Specified In Theâ solicitation, The Time For Receipt Is 4:30 P.m., Local Time, For The Designated Government Office On The Date Thatâ quotesâ are Due. (2)â anyâ quotation Received At The Government Office Designated In Theâ solicitationâ after The Exact Time Specified For Receipt Ofâ quotesâ is "late" And May Not Be Considered Unless It Is Received Before Purchase Order Issuance And Theâ contracting Officerâ (co) Determines That Accepting The Lateâ quotationâ would Not Unduly Delay Theâ acquisition. (3)â if Anâ emergencyâ or Unanticipated Event Interrupts Normal Government Processes So Thatâ quotations Cannot Be Received At The Government Office Designated For Receipt Ofâ quotesâ by The Exact Time Specified In Theâ solicitation, And Urgent Government Requirements Preclude A Notice Of An Extension Of The Closing Date, The Time Specified For Receipt Ofâ quotes Will Be Deemed To Be Extended To The Same Time Ofâ dayâ specified In Theâ solicitationâ on The First Workâ dayâ on Which Normal Government Processes Resume. (g)â issuance Of Purchase Order. The Government May Issue A Purchase Order To One Or More Quoters As Identified In The Request For Quote (rfq). Therefore, Theâ quoter S Initialâ quoteâ shouldâ contain Theâ best Terms From A Price And Technical Standpoint. However, The Governmentâ mayâ reject Any Or Allâ quotesâ if Such Action Is In The Public S Best Interest. The Contracting Officer (co) May Issue A Purchase Order To Other Than The Quoter With The Lowest Priced Quotation. (h)â multiple Awards. The Governmentâ mayâ issue A Purchase Order For Any Item Or Group Of Items Of A Quotation, Unless Theâ quoterâ qualifies Theâ quotation By Specific Limitations. Unless Otherwise Provided In The Schedule,â quotationsâ mayâ not Be Submitted For Quantities Less Than Those Specified. The Government Reserves The Right To Issue A Purchase Order For A Quantity Less Than The Quantity Quoted, At The Unit Prices Quoted, Unless Theâ quoterâ specifies Otherwise In Theâ quotation. â â â â â â (1)â availability Of Requirements Documents Cited In Theâ solicitation. (i)â the Gsa Index Of Federal Specifications, Standards And Commercial Item Descriptions, Fpmr Part 101-29, And Copies Of Specifications, Standards, And Commercial Item Descriptions Cited In Thisâ solicitationâ mayâ be Obtained For A Fee By Submitting A Request To- Gsa Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, Sw Washington, Dc 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii)â if The General Services Administration, Department Of Agriculture, Or Department Of Veterans Affairs Issued Thisâ solicitation, A Single Copy Of Specifications, Standards, And Commercial Item Descriptions Cited In Thisâ solicitationâ mayâ be Obtained Free Of Charge By Submitting A Request To The Addressee In Paragraph (i)(1)(i) Of This Provision. Additional Copies Will Be Issued For A Fee. (2)â most Unclassified Defense Specifications And Standardsâ mayâ be Downloaded From The Following Assist Websites: â â â â â â â â â â â â â â â â (i)â assist (â https://assist.dla.mil/online/start/). â â â â â â â â â â â â â â â â (ii)â quick Search (â http://quicksearch.dla.mil/).â â â â â â â â â â â  (3)â documents Not Available From Assistâ mayâ be Ordered From The Department Of Defense Single Stock Point (dodssp) By- (i)â using The Assist Shopping Wizard (â https://assist.dla.mil/wizard/index.cfm); (ii)â phoning The Dodssp Customer Service Desk (215) 697-2179, Mon-fri, 0730 To 1600 Est; Or (iii)â ordering From Dodssp, Building 4, Section D, 700 Robbins Avenue, Philadelphia, Pa 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4)â nongovernment (voluntary) Standardsâ mustâ be Obtained From The Organization Responsible For Their Preparation, Publication, Or Maintenance. (j)â unique Entity Identifier (uei). Applies To All Quotesâ that Exceed Theâ micro-purchase Threshold, Andâ quotesâ at Or Below Theâ micro-purchase Thresholdâ if Theâ solicitationâ requires The Contractor To Beâ registered In The System For Award Management (sam).) Theâ quoterâ mustâ enter, In The Block With Its Name And Address On The Cover Page Of Itsâ quote, The Annotation "unique Entity Identifier" Followed By Theâ unique Entity Identifierâ that Identifies Theâ quoters Name And Address. Theâ quoterâ alsoâ must Enter Itsâ electronic Funds Transfer (eft) Indicator, If Applicable. The Eft Indicator Is A Four-character Suffix To Theâ uei. The Suffix Is Assigned At The Discretion Of Theâ quoterâ to Establish Additional Sam Records For Identifying Alternative Eft Accounts (see Farâ subpartâ  32.11) For The Same Entity. If Theâ quoterâ does Not Have A Uei, Itâ shouldâ contact The Entity Designated Atâ www.sam.govâ forâ ueiâ establishment Directly To Obtain One. Theâ quoterâ shouldâ indicate That It Is Aâ quoterâ for A Government Contract When Contacting The Entity Designated Atâ www.sam.govâ for Establishing Theâ uei. (k)â [reserved] (l)â requests For Information. The Co Will Not Notify Unsuccessful Quoters That Responded To This Request For Quotation (rfq). However, Quoters May Request Information On Purchase Order(s) Resulting From This Solicitation With The Co. (end Of Provision) to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than August 28, 2024, 8pm Est At Divianna.mathurin@va.gov. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact contract Specialist divianna Mathurin divianna.mathurin@va.gov 914-325-3258

Details: Description Bids And Awards Committee Invitation To Bid The Department Of The Interior And Local Government, Regional Office I (dilg Ro I), Through Its Bids And Awards Committee (bac), Invites Prospective Service Providers To Bid For The Hereunder Contract: Bid Number : Pr 2024-02-064 Name Of Project : Supply And Delivery Of Brand New Dilg Ro1 Ict Equipment / Resources And Office Productivity Software To Support Day-to-day Operations Location : Dilg R1 Office, Sevilla, City Of San Fernando, La Union Approved Budget For The Contract (abc) : Seven Million And Four Hundred Sixty Thousand Pesos (php 7,460,000.00) Delivery Schedule : Within Forty-five (45) Calendar Days Upon Approval Of The Contract/upon Receipt Of The Notice To Proceed (ntp) Source Of Funds : Saro No. Sr2024-01-0003 Office Productivity Project (op) Specifications : The Project Has The Following Specifications: Item Specification Unit Quantity Abc Per Item 1 Brand New Laptop Units 74 60,000 Cpu ● At Least 12 Cores Or Equivalent ● Latest Generation Processor Available On The Market Or Higher ● At Least 16 Threads ● At Least 12mb L3 Cache ● Max Turbo Frequency: At Least 4.60ghz Memory At Least 16gb Ddr4 3200mhz Display At Least 15.6" Fhd 1920 X 1080 Resolution 250 Nits Gpu Integrated Or Dedicated Graphics Storage At Least 1tb Pcie Nvme M.2 Ssd Operating System Preloaded License Windows 11 Pro 64bit Or Higher, Or Equivalent Os With Built-in Recovery For Os, Drivers And Utilities Webcam At Least 1080p Fhd Camera With Integrated Camera With Integrated Microphone Ports ● At Least 2x Usb 3.0 Ports ● At Least 1x Hdmi Port Or Its Equivalent ● At Least 1x Audio Jack/combo Connectivity ● At Least Wi-fi 5 Or Gigabit Ethernet ● At Least Bluetooth 5 Weight Not Exceeding 2kgs (charger Excluded) Battery At Least 41 Watt-hours (wh) Keyboard Backlit Keyboard Warranty ● 3 Years Warranty On-site On Parts, Labor, And Service ● 1 Year Warranty On Battery & Mouse ● Supplier Shall Respond Within 24 Hours For Technical Assistance/support Center Which Can Provide Response To Technical Issues Via Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency ● Supplier/manufacturer Should Have An Authorized Service/support Center Nationwide. Accessories Laptop Bag & Wireless Optical Mouse (preferably Must Be The Same Brand With The Offered Unit) Other Requirements ● Mil-std-810 Certified - Standard Quality Test Or Equivalent Durability/ruggedness Quality Test ● Centralized Device Monitoring And Management Software 2 Brand New Desktop Units 11 60,000 Cpu ● At Least 10-cores Or Higher, Or Equivalent ● Latest Generation Processor Available On The Market Or Higher ● At Least 20mb L3 Cache ● At Least 16 Threads ● Max Turbo Frequency: At Least 4.6 Ghz Memory At Least 16gb (2x8gb Ddr4 Memory) 3200mhz Graphics Integrated Or Dedicated Graphics Storage ● At Least 256gb M.2 Pcie Nvme Ssd ● At Least 1 Tb Sata Hdd Operating System Preloaded License Windows 11 Pro 64bit Or Higher, Or Equivalent Os With Built-in Recovery For Os, Drivers And Utilities I/o Ports ● At Least 1 Headphone Audio Combo Jack ● At Least 2 Usb 2.0 Type-a ● At Least 2 Usb 3.2 Gen 1 Type-a ● At Least 1 Rj45 1000/2500 Gigabit Ethernet Port ● At Least 1 Hdmi/vga/display Port Expansion Slots ● At Least 1 Pcle 3.0 X 1 ● At Least 1 Pcle 4.0 X 16 ● At Least 1 M.2 Connector For Storage ● At Least 2 Ddr4 Dimm/u-dimm Slot Network ● At Least 802.11 Wireless Lan ● At Least 5.0 Lan Bluetooth ● With Gigabit Ethernet Power Supply At Least 240 Watt-hours (wh) Monitor ● Must Be The Same Brand With The Offered Unit ● Size: At Least 23.8 Inch ● Resolution: At Least 1920x1080 ● With Vga/hdmi Port And Cable Warranty ● 3 Years Warranty On-site On Parts, Labor, And Service ● Supplier Shall Respond Within 24 Hours For Technical Assistance/support Which Can Provide Response To Technical Issues Via Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency ● Supplier/manufacturer Should Have An Authorized Service/support Center Nationwide. Accessories Optical Mouse And Standard Full Size Usb Keyboard With Numeric Keypad (must Be The Same Brand With The Offered Unit) Other Requirements ● Certified Energy Star And Electronic Product Environmental Assessment Tool (epeat) 3 Brand New Heavy-duty Photocopier Units 3 80,000 Functions Print, Copy, Scan Print Technology Mono B/w Monthly Duty Cycle (a4) Up To 100,000 Pages Print Speed (letter/a4) Up To: 40 Pages Per Minute (ppm) Scan Speed (normal/a4) At Least 35 Ipm (b/w), Up To 50 Ipm (color) Scan Resolution Up To: 600 Dots Per Inch(dpi)/ Pixel Per Inch (ppi) Copy Speed (duplex) At Least 20 Ppm/spm Paper Handling Input ● At Least 100-sheet Multipurpose Feeder ● At Least 250-sheet Input Feeder ● At Least 50-sheet Automatic Document Feeder (adf) Paper Handling Output At Least 250-sheet Output Feeder, Two-sided Printing Duplex Printing Automatic (standard) Print Quality Black Up To: 1,200 X 1,200 Dpi Connectivity Usb 2.0, Ethernet, Wi-fi Operating System Windows 10 Or Higher; Equivalent Os Memory At Least 1 Gb Media Sizes Supported A4, A5, Letter, Legal, Folio/officio Duplex Adf Scanning Yes Warranty ● 3 Year On-site On Parts And Services ● Supplier Shall Respond Within 24 Hours Technical Assistance/support Which Can Provide Response To Technical Issues Via Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency ● Supplier Must Submit Exclusive Distributor Certificate Or Other Supporting Documents To Secure The Department That The Machine Consumables And Parts Are Available In The Philippine Market At Least 5 Years From The Date Of Purchase. 4 Brand New Laser Printer Units 6 50,000 Print Technology Colour Laser Functions Print, Scan, Copy; Duplex Printing: Automatic (default) Print Speed At Least 20 Pages Per Minute (ppm) (overall) Print Resolution At Least 600 X 600 Dots Per Inch (dpi) Scan Speed At Least 20 Ppm Scan Type Flatbed, Automatic Document Feeder (adf) Scan File Format Jpeg, Pdf, Tif, Xps, High Compression Pdf Paper A4, A5, Legal, Letter, Folio/officio Copy Speed At Least 21 Copy Per Minute (cpm) Copy Resolution At Least 600 X 600 Dpi Connectivity/ Standard Interface Usb 2.0, Ethernet, Wi-fi Memory At Least 512 Megabytes (mb) Processor Speed At Least 500 Megahertz (mhz) Monthly Duty Cycle At Least 50,000 Pages Paper Handling (input) ● Cassette: At Least 250 Pages ● Bypass: At Least 50 Pages Paper Handling (output) At Least 100 Pages Operating System Windows 10 Or Higher; Or Equivalent Os Warranty ● 3 Year On-site On Parts And Services ● Supplier Shall Respond Within 24 Hours For Technical Assistance/support Center Which Can Provide Response To Technical Issues Via Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency ● Supplier Must Submit Exclusive Distributor Certificate Or Other Supporting Documents To Secure The Department That The Machine Consumables And Parts Are Available In The Philippine Market At Least 5 Years From The Date Of Purchase. 5 Brand New Television Lcd / Led 65 Inches Unit 1 50,000 Dimensions And Weight Screen Size (inch, Measured Diagonally) 65” Screen Size (cm, Measured Diagonally) 164 Cm Dimension Of Tv Without Stand (w X H X D) 1,462 X 842 X 71 Mm Dimension Of Tv With Stand (standard Position) (w X H X D) Approx. 1,462 X 912 X 338 Mm Dimension Of Package Carton (w X H X D) Approx. 1,576 X 969 X 186 Mm Stand Width (standard Position) Approx. 1,028 Mm Vesa® Hole Pitch(w X H) 300 X 300 Mm Weight Of Tv Without Stand Approx. 21.6 Kg Weight Of Tv With Stand Approx. 23.5 Kg Weight Of Package Carton (gross) Approx. 24 Kg Connectivity Wi-fi Standard Wi-fi Certified 802.11a/b/g/n/ac Wi-fi Frequency 2.4 Ghz/5 Ghz Ethernet Inputs 1(side) Bluetooth Profile Support Version 5.0, Hid (mouse/keyboard Connectivity)/hogp (low Energy Device Connectivity)/advanced Audio Distribution Profile (stereo Audio) 1/avrcp (av Remote Control) /spp (serial Port Profile) Apple Homekit Yes Composite Video Input(s) 1 (side, Mini Jack) Hdmi Inputs Total 3 (3 Side) Hdcp Hdcp 2.3 (for Hdmi™ 1/2/3) Features Specified In Hdmi2.1 Earc/allm Hdmi Audio Return Channel（arc) Yes (earc/arc) Auto Low Latency Mode (allm) Yes (for Hdmi™3) Digital Audio Output(s) 1(side) Headphone Output(s) 1(side) Usb Ports 2 (side) Usb Drive Format Support Fat16/fat32/ntfs Usb Playback Codecs Mpeg1: Mpeg1/mpeg2 Ps: Mpeg2/mpeg2 Ts (hdv, Avchd): Mpeg2, Avc/mp4 (xavc S): Avc, Mpeg4, Hevc, Av1/avi: Motionjpeg/asf (wmv): Vc1/mov: Avc, Mpeg4/mkv: Avc, Mpeg4, Vp8, Hevc/3gpp: Mpeg4, Avc/mp3/asf (wma)/lpcm/wav/mp4aac/flac/jpeg, Webm: Av1/ac4/ogg/aac Picture (panel) Display Type Lcd Display Resolution (h X V, Pixels) 3840 X 2160 Backlight Type Direct Led Backlight Dimming Type Frame Dimming Panel Refresh Rate 60 Hz Picture (processing) Hdr (high Dynamic Range) Compatibility Yes (hdr10, Hlg) Picture Processor 4k Processor X1™ Clarity Enhancement 4k X-reality™ Pro Color Enhancement Live Color™ Technology Contrast Enhancement Dynamic Contrast Enhancer Motion Enhancer (native Hz) Motionflow™ Xr 240 (native 60 Hz) Video Signal Support Hdmi™ Signal :4096x2160p(24,50,60hz), 3840x2160p(24,25,30,50,60hz), 1080p(30,50,60hz), 1080/24p, 1080i(50,60hz), 720p(30,50,60hz), 720/24p, 576p, 576i 480p, 480i Picture Modes Vivid, Standard, Cinema, Game, Graphics, Photo, Custom Sound (speakers And Amplifier) Audio Power Output 10 W + 10 W Speaker Type Bass Reflex Speaker, X-balanced Speaker Speaker Configuration Full Range (bass Reflex) X 2 Sound (processing) Dolby Audio Format Support Dolby™ Audio Dts Audio Format Support No Operating System Android Tv™ Smart Tv Google Tv™ On-board Storage (gb) 16 Gb 2 Screen Size (cm, Measured Diagonally) 164 Cm Screen Size (inch, Measured Diagonally) 65" (54.6") Power Consumption (in Standby) 0.5 W 6 Microsoft Office Home & Business 2021 Genuine License (1pc) Pcs 85 19,000 One-time Purchase For 1pc Or Mac | Classic 2021 Versions Of Word, Excel, Powerpoint, And Outook | Microsoft Support Included For First 60 Days At No Extra Cost | Compatible With Windows 11, Windows 10 Or Mac Os | Works With Microsoft Teams | Electronic Software Download | Downloadable License Key | Perpetual License | Supplier Must Submit Exclusive Distributor Certificate Or Other Supporting Documents To Secure The Department That The Software Procured Is The Genuine License 7 Brand New Dslr Camera Unit 1 55,000 Weight 532g Colour Black Dimensions (w X H X D) 131 X 99.9 X 76.2mm Image Effective Pixels 24.2mp Image Format Jpeg, Raw Video Format Mp4 White Balance Yes Video Resolution Full Hd Image Stabilisation Yes Sensor Sensor Type Cmos Sensor Size 22.3 X 14.9mm Colour Depth 22-bit Sensor Format Aps-c Lens Lens Mount Ef/ef-s Aperture F6 Focal Length 28.8-88 Exposure Compensation +/-5 Ev Focus Auto Focus, Manual Focus Iso Maximum 25600 Iso Minimum 100 Iso Auto Yes Memory Memory Card Microsd Card, Mircosdhc Card External Memory Yes Display Aspect Ratio 3:02 Display Size 3" Display Type Lcd Display Resolution 1920 X 1080pixels Adjustable Angle Tiltable Viewfinder Optical Viewfinder Coverage 100% Live View Yes Touch Screen Yes Connectivity Connections Wi-fi, Nfc, Bluetooth Usb Micro Usb Features Camera Features Built-in Flash Audio Audio Format Aac Shutter Shutter Type Electronically Controlled Focal Plane Shutter Shutter Speed 1/4000fps 8 Brand New Tablet Units 2 50,000 Technology Gsm / Hspa / Lte / 5g Body: Dimensions 254.3 X 165.8 X 5.9 Mm (10.01 X 6.53 X 0.23 In) Weight 498 G (1.10 Lb) Build Glass Front, Aluminum Frame, Aluminum Back Sim Nano-sim, Esim Ip68 Dust/water Resistant (up To 1.5m For 30 Min) Stylus, 2.8ms Latency (bluetooth Integration, Accelerometer, Gyro) Display: Type Dynamic Amoled 2x, 120hz, Hdr10+ Size 11.0 Inches, 350.9 Cm2 (~83.2% Screen-to-body Ratio) Resolution 1600 X 2560 Pixels, 16:10 Ratio (~274 Ppi Density) Protection Corning Gorilla Glass Os Android 13, Upgradable To Android 14, One Ui 6 Chipset Qualcomm Sm8550-ac Snapdragon 8 Gen 2 (4 Nm) Cpu Octa-core (1x3.36 Ghz Cortex-x3 & 2x2.8 Ghz Cortex-a715 & 2x2.8 Ghz Cortex-a710 & 3x2.0 Ghz Cortex-a510) Gpu Adreno 740 Card Slot Microsdxc (dedicated Slot) Internal 128gb 8gb Ram, 256gb 12gb Ram Ufs Camera: Single 13 Mp, F/2.0, 26mm (wide), 1/3.4", 1.0µm, Af Features Led Flash, Hdr, Panorama Video 4k@30fps, 1080p@30fps Single 12 Mp, F/2.4, 120˚ (ultrawide) Features Hdr Video 4k@30fps, 1080p@30fps Loudspeaker Yes, With Stereo Speakers (4 Speakers) 3.5mm Jack No Tuned By Akg Wlan Wi-fi 802.11 A/b/g/n/ac/6e, Tri-band, Wi-fi Direct Bluetooth 5.3, A2dp, Le Positioning Gps, Glonass, Bds, Galileo Nfc No Radio No Usb Usb Type-c 3.2, Magnetic Connector Sensors Fingerprint (under Display, Optical), Accelerometer, Gyro, Proximity, Compass Wireless Samsung Dex Battery: Type Li-po 8400 Mah, Non-removable Charging 45w Wired The Eligibility Check/screening As Well As Preliminary Examination Of Bids Shall Use Non-discretionary “pass/fail” Criteria. Criteria For The Eligibility Check Of Prospective Bidders, Examination And Evaluation Of Bids And Post-qualification And All Matters Relevant To This Procurement Shall Be In Accordance With Republic Act 9184 (the Government Procurement Reform Act) And Its Revised Implementing Rules And Regulations. Schedule Of Bidding Activities Shall Be As Follows: Activity Requirements Dates/place Posting Of Invitation To Bid To Be Posted In The Philgeps, Dilg Ro1 Website And Conspicuous Place In The Dilg Regional Office For 7 Days June 7 To July 2, 2024 Availability And Issuance Of Bid Documents Pre-bid Conference Payment Of Non-refundable Fee In The Amount Of Php7,400.00 Cash, Payable To The Cashier, Dilg Regional Office Dilg Ro1 Will Hold Pre-bid Conference June 7, 2024, At 8:30am-4:00pm June 10,11,13,14, 2024, At 8:30am-4:00pm June 18-21, 2024, At 8:30am-4:00pm June 24-28, 2024, At 8:30am-4:00pm July 1-2, 2024, At 8:30am-4:00pm July 3, 2024 8:30am To 1:00pm *prospective Bidders Can Download The E-copy Of The Bidding Document At The Dilg R1 Website @ Https://region1.dilg.gov.ph/index.php/transparency/bid-oppurtunities Or The Philgeps Website June 18, 2024 2:00 Pm At Dilg R1 Training Hall, City Of San Fernando, La Union Or Zoom Platform Deadline Of Submission Of Bids Bids Must Be Accompanied By A Bid Security In The Form Of Bid Securing Declaration Or Any Of The Following Forms And Amount: (a) The Amount Of Not Less Than Php149,200.00, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or (b) The Amount Of Not Less Than Php373,000.00, If Bid Security Is In Surety Bond. Until July 3, 2024, Not Later Than 2:00 Pm At The Dilg R1 Training Hall, City Of San Fernando, La Union Opening Of Bids Bidders Or Representatives May Attend The Activity Physically Or Virtually July 3, 2024, 02:01 Pm At The Dilg R1 Training Hall, City Of San Fernando, La Union Or Zoom Platform Zoom Meeting Login Details Meeting Id: 829 4190 3948 Passcode: Bacmeeting Post Qualification The Bac Will Conduct Post-qualification To The Lowest Calculated Bidder (lcb) July 5, 2024 Complete Set Of Bid Documents (cd Form) May Be Obtained At The Bids And Awards Committee C/o Bac Secretariat, Dilg Regional Office I, Aguila Road, City Of San Fernando, La Union Or Prospective Bidders May Request A Copy Of The Bid Documents Through Email. Eligibility Requirements And Technical Documents With Tabbing For Each Document (placed In One Folder, Properly Arranged According To The Checklist), And Financial Documents With Tabbing For Each Document (placed In One Folder) Shall Be Placed In A Separate And Marked, Sealed Envelope Addressed To Pedro D. Gonzales, Bac Chairman C/o Bac Secretariat Located At The Dilg Regional Office I, Aguila Road, City Of San Fernando, La Union. For Inquiries, You May Call Telephone Number (072) 888-2289 / 607-4469 Or Send Email To: Dilgr1.bac@gmail.com. The Dilg Ro I Reserve The Right To Reject Any Bids, To Annul The Bidding Process, Which May Be Considered Disadvantageous And Not Beneficial To The Dilg Regional Office Or Waive Any Defect Or Informality Therein. The Dilg Regional Office Assumes No Responsibility Whatsoever To Compensate Or Indemnify Bidders For Any Expenses Incurred In The Preparation Of Their Bid Proposals. Pedro D. Gonzales Bac Chairperson

Details: Description Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost 1 Voice Recorder , Record In Mp3/lpcm With A High Sensitivity S-microphone, 8,800.00 Unit Up To 4 Gb Of Built-in Storage, Expandable Via Microsd (sdhc/sdxc) Cards, Auto Voice Recording Reduces Background Noise, Direct Usb Built In For Easy Connection To Pc, Built-in Lithium Battery With Three-minute Quick Charge With Lcd Backlight, Fm Radio Recording, Graphic Equalizer At Least Maximum Files 5000 1 Year Warranty On Parts And Service 1 2 Laptop Computer , Ryzen 5 7530u 2.0ghz 19mb Total Cache Or Higher 49,500.00 Units At Least 16 Gb, (2 X 8 Gb) Ddr4, 3200 Mhz Memory At Least 512 Gb, M.2, Pcie Nvme, Ssd At Least On Board Video Graphics Or Higher At Least 15.6 Inch Fhd (1920 X 1080) 120hz 250 Nits Display Widescreen Hd (720p) Webcam, Stereo Speakers 802.11ac 1x1 Wifi And Bluetooth, 1 Sd 3.0 Card Slot With Gigabit Lan Port Usb Adaptor, Onboard Microphone English International Non-backlit Keyboard With Numeric Keypad, Platinum Silver: Precision Touchpad 3-cell Battery, 41whr (integrated), 65w Ac Rugged Adapter Carrying Case/bag, Windows 11 Home Sl 1 Year Warranty On Parts And Service 3 3 Printer , Color Wifi Multifunction 12,500.00 Units Function: Print, Scan, Copy, Print Speed: Up To 33.0 Ppm / 15.0 Ppm Print Resolution: 5760 X 1440 Dpi, Copy Speed: (iso 29183, A4) 7.7 Ipm / 3.8 Ipm 7 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 1 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost Max Copy Resolution: 600 X 600 Dpi, Max Copies From Standalone: 20copies, Max Copy Size: A4, Letter, Flatbed Colour Image Scanner, Cis Sensor, Optical Resolution: 1200 X 2400 Dpi, Scan Speed: Up To 11 Sec / 28 Sec, Maximum Scan Area: 216 X 297 Mm, Standard Paper Input Capacity: Up To 100 Sheets Of Plain Paper (80 G/m2), Number Of Paper Trays: 1, Maximum Paper Size: 215.9 X 1200 Mm, Usb 2.0, Warranty Coverage Of Up To 2 Years Or 30k Prints, Whichever Comes First 4 Desktop Computer , Desktop Computer 48,500.00 Sets Core I5 13400 2.50ghz 20mb Smart Cache Or Higher H610m Motherboard With Gigabit Lan 16gb (2 X 8gb) Ddr4 3200mhz Memory 1tb Nvme M.2 Ssd Pcie Gt1030 2gb Video Card Usb Keyboard Mouse Combo With Mouse Pad 80+ Bronze 650watts Rated Psu 21.5" Fhd Ips 75hz Led Monitor Or Higher Heavy Duty Black Atx Casing 650va 360watts Ups, Rated Input Current 2.83a, (2 Years Warranty) 2.1 Speakers Usb-powered 11 Watts Rms Warranty Pc - 1 Year Parts And Labor 6 5 Computer Monitor , Monitor 8,650.00 Units 23.8 Inches, 1080p Ips 144hz, Brightness (typical): 250 Cd/m² Effective Viewing Area: 527.04 Mm (h) × 296.46 Mm (v) Contrast Ratio: 1000 : 1 (typical) 80 Million : 1 (dcr) Response Time: 1ms (mprt), Display Colors: 16.7 Million Viewing Angle: 5 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 2 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost 178° (h) / 178° (v) (cr > 10) Signal Input: Vga X 1, Hdmi 1.4 X 2, Displayport 1.2 X 1 Hdcp Version: Hdmi: 1.4, Displayport: 1.4, Line In & Earphone Freesync Premium Conditions: (1) 1 Year Warranty On Parts And Service Under Normal Condition. (2) Equipment Under Warranty Shall Be Checked And Diagnose Within A Maximum Of 48hrs Upon Received Of The Equipment. In Case The Repair Will Took More Than 48hrs, The Suppliers/dealers Shall Provide A Service Unit With The Same Specification Or Higher. (3) Suppliers/dealers Shall Replace The Equipment Immediately At No Charge With The Same Specification Or Higher And Has Agreed By The End User, In Case The Unit Has A Factory Defect That Cannot Be Repaired. (4) Bidders Shall Have A Service Center With In South Cotabato 6 Hard Disk , External, 1tb, Usb 3.0 4,261.50 2 Units 7 Printer , Color Multifunction Printer 20,000.00 Unit Function: Print, Copy, Scan, Fax And Adf Print Speed: (a4, Iso): Up To 11 / 6 Ipm (mono/colour) Print Resolution: 4800 X 1200 Dpi Copy Speed: 23 Sec / 3.2 Ipm Colour Esat/f-cot/simplex, 1.8 Ipm Colour Esat/simplex Multiple Copy: Mono/color Max 99 Pages Scanner Type: Flatbed (adf / Platen) Scanner Optical Resolution: 600 X 1200 Dpi 1 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 3 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost Line Scanning Speed: Greyscale 1.5 Ms/line (300 Dpi), Clour 3.5 Ms/line (300 Dpi) Fax Transmission Speed: (mono / Colour) 3 Sec / 1 Min Fax Resolution: 200 X 200 Dpi Modem Speed: 33.6kbps Auto Fall Back Display: 1.35" / 3.4 Cm Square Lcd (monochrome) Duty Cycle: Up To 3,000 Pages/month 1 Year Warranty On Parts And Service 8 Ups , Ups 15,600.00 Units 1500va, 900watts, Tower Type, Sigle Phase, 230 Volts "line-interactive, Greenpower Ups™ Bypass Technology " On Battery Wave Form: Pure Sine Wave, Outlet Type: As X 4 Runtime At 200w: 27 Minutes, Emi/rfi Filtration, Lcd Panel 2 9 Printer , Wifi Ink Tank, Color Multifunction Printer 14,000.00 Units Function: Print, Scan And Copy, Print Speed: Up To 33.0 Ppm / 20.0 Ppm, Print Resolution: 4800 X 1200 Dpi, Copy Speed: Up To 10.8 Ipm / 5.5 Ipm, Copy Resolution: 600 X 600 Dpi, Maximum Copy Size: A4, Letter, Scan Speed: Black 200 Dpi: 11 Sec, Colour 200 Dpi: 28 Sec, Scan Resolution: 1200 X 2400 Dpi, Maximum Scan Area: 216 X 297 Mm, Maximum Paper Size: 215.9 X 1200 Mm (8.5 X 47.24"), Number Of Paper Trays: 1, Technology: Precisioncore Printhead, Interface: Usb 2.0, Wi-fi Ieee 802.11b/g/n, Wi-fi Direct. 2 Years Warranty Or 50,000 Prints, Whichever Comes First 2 10 Headset , Color: Black 3,000.00 2 Units Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 4 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost Cable Length: 2m Frequency Range: 20hz~20khz Impedance 32 Ohm Input Jack 3.5 Mm Max Power: 50mw Sound Presser Level?: 102db Weight: 0.15kg Seamlessly Change From Gaming To Voice Calls Microphone Features A 120° Rotation Leather Padded Ear Cups Also Prevent Sound Leakage Volume And Mute Controls Conveniently Located On The Headset X-x-x Page 6 Follows X-x-x Note: "please Indicate Brand" Note: Requisition Of Office Supplies Of Ppdo (augmentation) Source Of Fund: Ppdo-1041 - 5-02-03-010 - Mooe- 24 - 09 -22030 Approved Budget: P 672,773.00 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 5 Of 6 Standard Form Number: Sf-good-60 Revised On: May 24, 2004 Standard Form Title: Request For Quotation Republic Of The Philippines Provincial Government Of South Cotabato Bids And Awards Committee Capitol Compound, Alunan Avenue, City Of Koronadal Tel. No. (083) 228-9951 1. All Entries Must Be Handwritten (legible)/ Typewritten 2. Delivery Period Within 20 Calendar Days Upon Receipt Of The Notice To Proceed Note: Date: Svp 24 - 1309 October 14, 2024 Quotation No. Please Quote Your Lowest Price On The Items Listed Below, Subject To The General Conditions Below, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative Not Later Than October 22, 2024 12:00 Noon Provincial Legal Officer Bac Chairman (sgd.) Atty. Marnito B. Cosep 3. Warranty Shall Be For Period Of Three (3) Months For Supplies And Materials, One (1) Year For Equipments, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of 120 Days 5. Interested Suppliers Are Required To Submit Their Eligibility Documents Such As Valid And Current Mayor’s Permit/business Permit, Philgeps Registration Number ________, And Income/business Tax Return (for Abcs Above 500k) During The Submission Of Price Quotation. 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered (if Applicable) 7. Omnibus Sworn Statement Must Be Submitted During Submission Of Offer/s Or Before Issuance Of Notice Of Award.(for Abcs Above P50k) Note: Suppliers With Updated Eligibility Documents On File At The Bids And Awards Committee, May No Longer Require Its Re-submission. Quotation Per Item Item No. Item & Description Estimated Unit Of Abc Qty. Unit Of Total Cost Issue Unit Cost 11 Chair , -high Back, Black 6,521.26 Pcs -with Nylon Flat-base (nb5) -with Recliner Tilt Mechanism With Single Position Locking (m24) -with Pp Fixed Armrest (ap6) -with Heavy Duty Nylon Castor (r1) 2 12 Telephone Set , With 4 Sip Lines, 3-way Conference, Sip Hotspot, 6,000.00 Set 2.8” Main Color Display, Hd Audio On Speakerphone And Handset, Support Ehs Wireless Headset, Dual Gigabit Ports, Integrated Poe, Stand With 2 Adjustable Angles Of 45 And 50 Degrees, Opus Voice: Can Handle A Variety Of Audio Applications, With All The Necessary Voip Features, At Least 34 Keys Keypad, 1 X-x-x Nothing Follows X-x-x Note: "please Indicate Brand" Note: Requisition Of Office Supplies Of Ppdo (augmentation) Source Of Fund: Ppdo-1041 - 5-02-03-010 - Mooe- 24 - 09 -22030 Approved Budget: P 19,042.52 Brand And Model Delivery Period Warranty Price Validity After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Item At Prices Noted Above. Printed Name / Signature Tel. No. / Cellphone No. Email Address Date Powered By Ppdo - Itu Powered By Ppdo - Itu Prepared By: 110010003; Pr.no.24 - 1563 Page 6 Of 6

Details: This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With (iaw) The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested And A Written Solicitation Will Not Be Issued. The Government Reserves The Right To Make No Award From This Solicitation.â â  this Is A Request For Quote (rfq),â and The Solicitation Number Isâ 36c25024q1064. The Government Anticipates Awarding A Firm-fixed Price Purchase Order Resulting From This Solicitation. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circulars 2024-06, Effective 08/29/2024. The Associated Naics Code Isâ 339112 Surgical And Medical Instrument Manufacturing. the Department Of Veterans Affairs, Network Contracting Office 10, Is Soliciting Quotes Fromâ allâ sources To Supply Theâ columbus Va Ambulatory Care Center An Instrument Laser Etching Device. Respondents To This Solicitation Must Fully Demonstrate Their Capability By Supplying Detailed Quote Information, Along With Any Other Documents Necessary To Support The Requirements Below. â quotes Are To Be Provided Toâ gina P. Crank, Contracting Officer, Via Email Atâ gina.crank@va.gov, No Later Thanâ september 16, 2024, Byâ 5:00â pmâ est. No Telephone Calls Will Be Accepted. No Submission Received After The Above-mentioned Date And Time Will Be Accepted.â  item Information item Number description Of Supplies/services quantity unit unit Price amount 0001 1.00 ea $ $ laser Marking Equipment funding/req. Number: 1 757-24-4-096-0584 0002 1.00 ea $ $ laser Installation And Training 1-week Onsite Training & Configuration funding/req. Number: 1 757-24-4-096-0584 grand Total $ â  statement Of Work (sow) contract Number: task Order Number: ifcap Tracking Number: follow-on To Contract And Task Order Number: program Requestor/manager). name: andrew Blanford section: htm (healthcare Technology Management) address: 420 North James Rd, Columbus, Oh 43219 phone Number: (614) 257-5200 X52002 fax Number: e-mail Address: andrew.blanford@va.gov 2. Contract Title. Instrument Laser Marking Equipment And Training Services 3. Background. The Va Central Ohio Healthcare System Is In Need Of Laser Marking Equipment And Training To Mark Instruments For Tracking Inventory And Usage Ensuring That Instruments Processed By Our Sterile Processing Service Are Maintained Properly And Replaced On Appropriate Intervals. The Laser Marking Equipment Is Necessary To Provide Regular And Routine Marking Of Instruments Used In Surgery, Dental, And Other Instruments Areas And Managed By Our Sterile Processing Service. The Sterile Processing Service Line Will Ultimately Be Responsible For The Performance Of These Tasks In-house But May Be Assisted By The Healthcare Technology Management Service As Deemed Necessary Or Appropriate By Va Leadership. 4. Scope. Contractor Shall Provide And Install A Laser Marking System Along With Any Ancillary Components That Are Necessary To Fully Manage A Laser Marking And Instrument Tracking Program By In-house And Any Other Contracted Personnel Labor Acquired By The Va To Perform These Tasks. The Laser Marks Must Be Fully Compatible With Our Existing Censitrac Instrument Tracking System. Contractor Must Provide Training To All Va Central Ohio Healthcare System Personnel Identified As Needing This Training To Perform Tasks Associated With Laser Marking Instruments And Uploading The Instruments Into The Censitrac Database. Contractor Must Also Be Able To Provide Labor Support On An As Needed Basis To Utilize The Laser Marking Equipment Acquired Under This Acquisition To Laser Mark Instruments And Must Have The Ability And Approved Access To Upload The Data And Instrumentation Into The Censitrac Database Currently In Use At The Facility. The Purpose Of This Requirement Is To Ensure That A Contracted Labor Pull Is Available In The Event Va Labor Resources Are Insufficient To Provide The Services In-house. Additional Labor Costs Associated With These Potentially Necessary Vendor Services Would Be Procured Outside Of The Scope Of This Procurement And Awarded Under A Separate Acquisition Or Local Purchase In The Future As Needed. Procurement Must Not Hinder The Ability To Fully Utilize The Already Established/awarded Visn Level Censitrac Hardware/software/database Support Agreement. 5. Specific Tasks. 5.1 Task 1 Provide Laser Marking Equipment Including The Laser Marking Device, Hepa Filtration Devices, And Any Ancillary Equipment Or Supplies To Perform Laser Marking Of Instruments And Uploading Of Laser Mark Data To The Censitrac Database By In-house And Potentially Contracted Personnel. 5.2 Task 2 Provide Laser Installation With Proper Connections To Existing Software And Hardware As Necessary. 5.3 Task 3 Provide Laser Training To Designated Va Personnel As Identified By The Va Central Ohio Healthcare System. This Training Must Include Teaching The Ability To Laser Mark The Instruments Safely As Well As Fully Upload The Instrument Laser Mark And Instrument Data Into The Censitrac Database. Data Uploaded Would Include But Is Not Limited To Information Such As Instrument Type, Manufacturer, Acquired Date, Cost, Location, Responsible Service Line, Etc. 5.4 Task 4 Have The Ability To Provide Contractor Labor Support In The Future With The Ability To Utilize The On-site Laser Marking System To Mark Instruments And Ability To Upload Instrument Laser Marks And Data Into The Censitrac Database On An As Needed Basis In The Future If And/or When Va Labor Pools Are Unable Or Insufficient To Do So. 6. Performance Monitoring contractor Shall Provide A Field Service Report Upon Completion Of The Work. 7. Security Requirements service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. general Security contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. training all Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] the Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. information Systems Hosting, Operations, Maintenance, Or Use bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: vendor Must Accept The System Without The Drive; va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then; the Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. a Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. liquidated Damages For Data Breach consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: notification. one Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. data Breach Analysis. fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. one Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. system Interconnection any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. 8. Government-furnished Equipment (gfe)/government-furnished Information (gfi). n/a 9. Other Pertinent Information Or Special Considerations. n/a A. Identification Of Possible Follow-on Work. B. Identification Of Potential Conflicts Of Interest (coi). C. Identification Of Non-disclosure Requirements. D. Packaging, Packing And Shipping Instructions. E. Inspection And Acceptance Criteria. 10. Risk Control na 11. Place Of Performance. Chalmers P. Wylie Ambulatory Care Center 420 N James Rd., Columbus, Oh, 43219 12. Period Of Performance. One Time Purchase 13. Delivery Schedule. sow Task# deliverable Title format number calendar Days After Co Start 1 laser Marking Equipment physical 1 2 laser Installation physical 1 3 laser And Censitrac Training in-person: 1 Week 1 salient Characteristics instructions: Salient Characteristics Are Those Characteristics, Either Physical And/or Functional, That Will Meet Your Needs. They Will Normally Include The Common Nomenclature, Kind Of Material, Electrical Data, Dimensions, Size Or Capacity, Restrictive Environmental Conditions, Intended Use, Equipment To Be Used With, And/ Or Pertinent Data Which Describes The Item, Material, Or Service. Salient Characteristics Should Only State The Government S Minimum Needs. Restrictive Descriptions, E.g., Bells And Whistles, That Unnecessarily Limit The Number Of Potential Suppliers Should Be Avoided. The Requiring Activity Shall Provide A Description List Of The Specifications And/or Salient Physical And Functional Characteristics Which Are Essential To The Needs Of The Government. Below Are A Few Examples Of Specifications And/or Salient Characteristics. the Va Central Ohio Healthcare System Requires The Following: the Va Central Ohio Healthcare System Is In Need Of Laser Marking Equipment And Training To Mark Instruments For Tracking Inventory And Usage Ensuring That Instruments Processed By Our Sterile Processing Service Are Maintained Properly And Replaced On Appropriate Intervals. The Laser Marking Equipment Is Necessary To Provide Regular And Routine Marking Of Instruments Used In Surgery, Dental, And Other Instruments Areas And Managed By Our Sterile Processing Service. The Sterile Processing Service Line Will Ultimately Be Responsible For The Performance Of These Tasks In-house But May Be Assisted By The Healthcare Technology Management Service As Deemed Necessary Or Appropriate By Va Leadership. contractor Shall Provide And Install A Laser Marking System Along With Any Ancillary Components That Are Necessary To Fully Manage A Laser Marking And Instrument Tracking Program By In-house And Any Other Contracted Personnel Labor Acquired By The Va To Perform These Tasks. The Laser Marks Must Be Fully Compatible With Our Existing Censitrac Instrument Tracking System. Contractor Must Provide Training To All Va Central Ohio Healthcare System Personnel Identified As Needing This Training To Perform Tasks Associated With Laser Marking Instruments And Uploading The Instruments Into The Censitrac Database. Contractor Must Also Be Able To Provide Labor Support On An As Needed Basis To Utilize The Laser Marking Equipment Acquired Under This Acquisition To Laser Mark Instruments And Must Have The Ability And Approved Access To Upload The Data And Instrumentation Into The Censitrac Database Currently In Use At The Facility. The Purpose Of This Requirement Is To Ensure That A Contracted Labor Pull Is Available In The Event Va Labor Resources Are Insufficient To Provide The Services In-house. Additional Labor Costs Associated With These Potentially Necessary Vendor Services Would Be Procured Outside Of The Scope Of This Procurement And Awarded Under A Separate Acquisition Or Local Purchase In The Future As Needed. Procurement Must Not Hinder The Ability To Fully Utilize The Already Established/awarded Visn Level Censitrac Hardware/software/database Support Agreement. requirements Contractor Must Provide: 1 Laser Marking Machine With All Required Ancillary Equipment 1 Pc/laptop With Laser Software 1 Air Filtration System (hepa) details: Provide Laser Marking Equipment Including The Laser Marking Device, Hepa Filtration Devices, And Any Ancillary Equipment Or Supplies To Perform Laser Marking Of Instruments And Uploading Of Laser Mark Data To The Censitrac Database By In-house And Potentially Contracted Personnel. provide Laser Installation With Proper Connections To Existing Software And Hardware As Necessary. provide Laser Training To Designated Va Personnel As Identified By The Va Central Ohio Healthcare System. This Training Must Include Teaching The Ability To Laser Mark The Instruments Safely As Well As Fully Upload The Instrument Laser Mark And Instrument Data Into The Censitrac Database. Data Uploaded Would Include But Is Not Limited To Information Such As Instrument Type, Manufacturer, Acquired Date, Cost, Location, Responsible Service Line, Etc. have The Ability To Provide Contractor Labor Support In The Future With The Ability To Utilize The On-site Laser Marking System To Mark Instruments And Ability To Upload Instrument Laser Marks And Data Into The Censitrac Database On An As Needed Basis In The Future If And/or When Va Labor Pools Are Unable Or Insufficient To Do So. the 11 Federal Holidays Observed By The Federal Government Are: new Year S Day January 1 martin Luther King S Birthday 3rd Monday In January presidents Day 3rd Monday In February memorial Day Last Monday In May juneteenth Day June 19 independence Day July 4 labor Day 1st Monday In September columbus Day 2nd Monday In October veterans Day November 11 thanksgiving Day 4th Thursday In November christmas Day December 25th the President Of The United States Of America May Declare Additional Days As A Federal Holiday, And If So, This Holiday Will Automatically Be Added To The List Above. When A Holiday Falls On A Sunday, The Following Monday Shall Be Observed As A Federal Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Shall Be Observed As A Federal Holiday. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Items (sep 2023) far 52.212-3, Offerors Representations And Certifications Commercial Items (nov 2023) offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Items. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Items (nov 2023) addendum To Far 52.212-4 Contract Terms And Conditions Commercial Items clauses That Are Incorporated By Reference (by Citation Number, Title, And Date), Have The Same Force And Effect As If They Were Given In Full Text. Upon Request, The Contracting Officer Will Make Their Full Text Available. The Following Clauses Are Incorporated Into 52.212-4 As An Addendum To This Contract: far 52.252-2 Clauses Incorporated By Reference (feb 1998) far 52.204-18 Commercial And Government Entity Code Maintenance (aug 2020) far 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (march 2023) vaar 852.212-70 Provisions And Clauses Applicable To Va Acquisition Of Commercial Items (apr 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 vaar 852.212-71 Gray Market Language (feb 2023) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders (dec 2023) the Following Subparagraphs Of Far 52.212-5 Are Applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, And 52.232-33.] all Quoters Shall Submit The Following: A Completed Schedule With Pricing, Adequate Documentation Detailing The Capabilities Of The Product. all Quotes Shall Be Sent To The Electronically Via Email To Gina P. Crank @ Gina.crank@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms And Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than September 16, 2024 By 5:00 Pm Est To Gina.crank@va.gov late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact gina P. Crank contracting Officer network Contract Office (nco) 10 office: 614-625-1236 email: Gina.crank@va.gov

Description: In Accordance With Far Part 10, Market Research, This Is A Sources Sought Notice To Determine The Availability Of Potential Sources/vendors Having The Skills And Capabilities Necessary To Provide Intraoperative Neuromonitoring (ionm) For The Louis Stokes Cleveland Va Medical Center (lscvamc) For A Period Of One (1) Base Year, With Four, 12-month Options, Exercisable At The Government S Discretion. all Interested Contractors Are Invited To Respond As This Information May Be Used To Determine Potential Set Asides For The Above Noted Services. This Sources Sought Notice Is For Information And Planning Purposes Only And Shall Not Be Construed As A Solicitation Or As An Obligation On The Part Of The Department Of Veterans Affairs (va). No Reimbursement Will Be Made For Any Costs Associated With Providing Information In Response To This Sources Sought Or Any Follow Up Information. If Your Company Is Able To Perform These Services Please Respond To The Following: company Name And Address. company Point Of Contact Name, Telephone Number And Email Address. type Of Business: Service-disabled Veteran-owned Small Business, Veteran-owned Small Business, 8a, Hubzone, Woman-owned Small Business, Etc. All Businesses Eligible To Provide This Service Are Encouraged To Reply As This Information May Be Used To Determine Potential Set-asides. uei Number And Naics Code. federal Supply Schedule (fss) Contract, List The Gsa Contract Number And Relevant Sins. company Website Address. capabilities/qualifications: A Written Response Providing Clear And Unambiguous Evidence To Substantiate The Capacity To Fulfill This Requirement. Description Of The Capabilities/qualifications/skills Your Company Possesses To Perform Services Described. do You Need To Subcontract Any Portion Of Work To Provide These Services Stated Herein? past Experience Relative To Similar Requirements. Offer May Provide The Following Information On Similar Projects For Which The Responder Was A Prime Contractor. the Name, Address, And Value Of Each Project. the Prime Contract Type, Firm Fixed-price. the Name, Telephone And Address Of The Owner Of Each Project. a Description Of Each Project And Why It Is Relevant To This Requirement. Include Difficulties And Successes. your Company S Role And Services Provided For Each Project. telephone And Faxed Responses Will Not Be Accepted Nor Responded To. It Is Requested That The Above Information Be Provided No Later Than October 24, 2024 At 10:00 Am Est. Responses Should Be Emailed To Brandi.holland2@va.gov no Phone Calls Will Be Answered Or Responded To. Email Correspondence Only performance Work Statement neuromonitoring Services the Contractor Shall Provide Intraoperative Neuromonitoring (ionm) For The Louis Stokes Cleveland Va Medical Center (lscvamc). services Shall Be Provided By Contractor Technicians And Shall Be Overseen By The Attending Surgeon. Technician Services Are Provided On-site In The Lscvamc Operating Rooms. the Contractor Shall Have A Sufficient Number Of Fully Trained Technicians And Interpreting Physicians To Ensure That Qualified Individuals Provide Services On A Per-needed Basis As Specified By The Lscvamc. 1. Duties/qualifications on Site Ionm Technicians Must Be Certified To Provide Intra-operative Monitoring. The Contractor Shall Ensure The Technicians Assigned To Perform In Operating Rooms Possess Knowledge Of The Effects Of Anesthesia And Of Various Artifacts Such As Electrical Interference From Operating Room Equipment, Etc, To Be Able To Assess Their Effects On The Data Collected During The Surgical Procedure. Technician Must Have Knowledge Of Potential Morbidity Caused By The Monitoring Process Itself, Quality Control Systems, Performance Testing And The Calibration Of Equipment. The Contractor Provides The Equipment Necessary To Effectively Communicate The Intra-operative Interpretation Of Data. The Technicians Will Provide Recommendations Based Upon Interpretation Of Monitoring Results To The Attending Surgeon And Operating Room Personnel. the Remote Interpreting Physicians . 2. Technical Services provide A Trained Technician, Equipment And All Necessary Accessories For Requested Surgical Procedures In The Operating Room. perform All Aspects Of Ionm As Needed, Including But Not Limited To The Following Modalities: Somatosensory Evoked Potentials (ssep), Motor Evoked Potentials (mep), Electromyography (emg), Electroencephalography (eeg), Cortical Mapping, Brain Stem Recordings, Etc. communicate Results Of Monitoring In Real Time To Operating Surgeons, Anesthesiologists And Other Appropriate Members Of The Surgical Team In The Operating Room. apply Electrodes To The Patient As Needed For Monitoring Requested Modalities And Remove Electrodes At The End Of The Procedure. if Applicable, Assist The Surgical Team In Explaining Ionm To The Patient Pre-operatively.â  participate In Lscvamc S Quality Assurance Program As Required. 3. Scope Of Monitoring Services during The Term Of This Agreement, The Contractor Shall Provide Monitoring Services To Lscvamc At The Request Of The Attending Surgeon Or Other Appropriate Members Of The Lscvamc Surgical Team. The Request Shall Be Pursuant To The Written Order Of The Attending Surgeon At Lscvamc. The Monitoring Services Shall Include Neurophysiologic Monitoring Of The Patient During The Surgical Procedure (technical Services) By A Qualified Technician. contractor Shall Coordinate Provision Of Services With The Attending Surgeon Or Designee. Contractor Is Responsible For Provision Of All Supplies In Support Of The Services It Provides. Contractor Will Complete All Administrative Tasks And Required Documentation Immediately Following Procedure. complications Or Incidents Incurred During The Administration Of This Contract Will Be Reported Within 24 Hours Of Discovery To The Attending Surgeon And The Lscvamc Surgery Service Cotr. The Contractor May Be Required To Provide Evidence Of Follow-up Through A Written Report Of The Incident, Describing The Event, Analysis Of Cause And Effect, And Corrective Action Taken. If Such A Report Is Requested By The Cotr Or Other Lscvamc Designee, This Will Be Done Within Three (3) Working Days Of The Verbal Report. 4. Qualifications each Technician Who Provides Technical Services At Lscvamc Shall Be Adequately Trained To Perform The Technical Services And Shall Provide The Technical Services In Accordance With The Standards Of Care Applicable To Such Services, Including Those Established By The American Society Of Electroneurodiagnostic Technologists (aset) And/or The American Society Of Neurophysiological Monitoring (asnm). The Contractor Shall Provide Evidence Of Technician S Training And Case Experience. Lscvamc May Request Removal From The Contract Of Any Technician At The Discretion Of Lscvamc. If Lscvamc Makes Such A Request, It Shall Provide Written Reasons For Its Action To The Contractor. 5. Credentialing credentials: The Contractor Will Maintain Employee Files On All Technicians And Will Provide Copies Of Specific Documentation To Lscvamc. Lscvamc Shall Notify The Contractor Of Its Requirements, If Any, Regarding Computer Access And Other Va And Lscvamc Requirements Specific To Technician Presence In The Operating Room. identification Badges: An Identification (id) Badge Will Be Issued By The Va To The Contract Personnel Providing Services To Lscvamc. The Appropriate Id Badge Shall Be Worn At All Times While On Government Facility Grounds, Clearly Displayed On The Outermost Garment. 6. Lscvamc Responsibilities orientation: Lscvamc Will Provide Technician With A Reasonably Appropriate Orientation To The Facility And Its Applicable Policies, Procedures, Rules And Regulations, Including Those Relating To Infection Control, Safety Management And Confidentiality. evaluation: Lscvamc Personnel Will Periodically Provide Input To The Contractor For Purposes Of Evaluating The Competency And Performance Of Each Technician Who Provides Technical Services At Lscvamc. no Discrimination: Lscvamc Will Not Discriminate Against Any Technician On The Basis Of Race, Religion, Color, National Origin, Sex, Age, Disability Or Any Other Basis Prohibited By Law. 7. Equipment equipment: The Contractor Shall Acquire, Maintain And Provide In Good Working Order The Dedicated Equipment, Technology And Software Required For The Technicians Provide Ionm Services. The Costs Of Repair And/or Replacement Of Such Equipment, Technology Or Software Will Be The Sole Responsibility Of The Contractor. The Contractor Agrees To Abide By Lscvamc S Policies And Procedures Regarding The Maintenance, Use And Safety Of Any Clinical Equipment Utilized By Technicians In The Operating Rooms At Lscvamc. utilities: Lscvamc Shall, At No Cost To The Contractor, Provide All Utilities, Operating Room Apparel, And Computer Networking Assistance Reasonably Necessary For The Contractor To Perform The Ionm Services. 8. Universal Precautions exposure Prevention: Lscvamc Will Provide Technicians All Personal Protective Equipment, Including Gloves, Gowns, And Other Supplies Necessary To Comply With Centers For Disease Control Guidelines, As Appropriate To The Technicians Individual Responsibilities. The Contractor Shall Provide All Technicians With Appropriate Information, And, Upon Request, Shall Provide Lscvamc With Documentation Of Such Information, Regarding Exposure Prevention, Use Of Personal Protective Equipment, And Infection Control. The Contractor Shall Offer To Technicians At Substantial Risk Of Directly Contacting Body Fluids, Opportunities To Obtain Antibody And Or Antigen Testing And Vaccination In Accordance With Requirements Of The Occupational Health And Safety Administration And Centers For Disease Control. post-exposure: In The Event Of An Exposure, The Contractor And Lscvamc Will Cooperate, In Accordance With Applicable Lscvamc Policy, Regarding Offering Appropriate Post-exposure Testing To The Affected Technician. Lscvamc Will Use Its Best Efforts To Appropriately Test The Source Patient And To Obtain That Patient's Consent To Disclosure Of Test Results To Technician And The Contractor. The Contractor Will Be Responsible For Providing Appropriate Follow Up Medical Care And Counseling, If Applicable, And Record-keeping. 9. Personal Hygiene And Clothing contract Health Care Providers Shall Be Neat, Clean, Well Groomed And Shall Otherwise Exercise Good Personal Hygiene. Appropriate Lscvamc Attire Shall Be Worn At All Times Within The Operating Room And Other Areas As Designated By The Lscvamc. Medical Scrubs Provided By The Lscvamc Are Not To Be Worn Or Removed From Outside The Lscvamc Facility. 10. Health Requirements contract Health Care Providers Shall Not Perform Services Under This Contract Unless A Pre-assignment Medical Examination Has Been Performed Within 30 Calendar Days Of Their First Scheduled Shift. Pre-assignment Medical Examinations Shall Be The Responsibility Of The Contractor At No Cost To The Government. as A Condition Of Employment Occupational Safety And Health Administration (osha) Requires That All Contract Staff Who Will Have Occupational Exposure To Blood, Other Body Fluids, Or Other Potentially Infectious Materials, Shall Receive Hepatitis B Vaccine, Sign A Voluntary Declination Or Have Documented Proof Of Immunity To Hepatitis B Infection. The Immunization Shall Be The Responsibility Of The Contractor At No Cost To The Government. contract Health Providers Having Patient Contact Or Exposure To Biological Or Pathological Specimens Shall Be Immunized Against, Be Granted An Immunization Waiver Or Have Documented Proof Of Immunity To: Rubella, Mumps, Polio And Hepatitis B. In Addition, Contract Health Care Providers Shall Be Free Of Infectious Diseases (to Include But Not Limited To Active Tuberculosis And Viral Hepatitis) That Might Reasonably Be Expected To Place Other Workers, Patients Or The Public At Risk. contractor Shall Provide The Cotr With Certification That Technician Have Completed The Medical Evaluation Required Above, A Minimum Of Five (5) Working Days Prior To Performance Of Contract Services. This Certification Shall State The Date That The Examination Was Completed, The Doctor S Name That Performed The Examination, A Statement Concerning The Physical Health Of The Individual And The Following Statement: technician Is Not Suffering From Contagious Diseases To Include, Tuberculosis And Hepatitis. the Government May Take Nose And Throat Cultures From Technician When Required By Government Infection Control Committees (icc). when A Technician Has Been Found Medically Unfit For Providing Services Required Under This Contract, They Shall Be Required To Discontinue Working Immediately. Contract Technician Will Not Return To Work Until Given Clearance By The Appropriate Physician. the Government Will Provide Emergency Health Care For Injuries Sustained While On Duty For Contract Health Care Providers. These Services Will Be Billed To The Contractor At The Current Full Reimbursement Rate. 11. Scheduling work Hours: due To The Nature Of The Amount Of Healthcare Coverage Needed - The Contractor Shall Not Be Required To Adhere A Set Schedule, Predetermined Work Hours, Or Tour Of Duty . The Conditions For Attendance Will Be Based On The Surgical Service Needs Of The Lscvamc. procedure: Lscvamc Will Make Every Effort To Communicate Need For Service To Contractor At Least 48 Hours Prior To Procedure. Contractor Will Be Expected To Provide Services When Medical Care Necessity Requires Notice Of Less Than 48 Hours Such As Emergent Cases. Cases May Be Scheduled By Lscvamc In A Variety Of Ways, Including By Phone, E-mail Or By Fax. notice And Cancellation: The Lscvamc Will Provide Contractor With At Least (12) Hours Notice On Cancelled Cases That Are Considered Routine Cancellations. If Contractor Is Informed Of Cancellation Less Than (12) Hours Prior To Scheduled Start Of Procedure, Contractor Will Be Limited To (1) Hour Of Service For Billing Purposes. 12. Records all Records Produced In The Performance Of This Contract And All Evaluations Of Patients Are The Property Of, And Subject To The Exclusive Control Of, The Government. The Contractor May Retain A Copy Of All Such Records Or Evaluations, But May Not Provide Further Copies Or Disclose The Information From Such Records Or Evaluations To Any Other Party. confidentiality Of Information: Unless Otherwise Specified, All Financial, Statistical, Personnel And/or Technical Data Which Is Furnished, Produced Or Otherwise Available To The Contractor During The Performance Of This Contract Are Considered Confidential Business Information And Shall Not Be Used Or Released For Purposes Other Than Performance Of Work Under This Contract. all Patient Medical Records And Related Documents Maintained By Lscvamc Shall Belong To And Be The Sole Property Of The Government And Lscvamc.â lscvamc Acknowledges That The Contractor Needs To Record And Maintain Certain Patient Information In The Course Of Providing And Billing For The Monitoring Services . consent And Disclosure: Lscvamc Acknowledges That The Contractor Is Relying On Lscvamc To Obtain All Necessary Consents And Authorizations From Lscvamc Patients To Perform The Ionm Services.â  Lscvamc Agrees That, With Respect To The Ionm Services, Lscvamc Is Solely Responsible For And Has Complied With The Health Insurance Portability And Accountability Act Of 1996 ("hipaa") Requirements For Distributing All Required Information Pertaining To Lscvamc Patients' Privacy Rights.â lscvamc Shall Be Solely Liable For, And Shall Fully Indemnify And Hold The Contractor, Its Officers, Directors, Owners And Employees, Harmless Against Any And All Claims By Lscvamc Patients Or Their Representatives Related To The Failure By Lscvamc Or The Contractor To Disclose Or Obtain Patients' Consent For The Ionm Services. request For Service: Lscvamc Shall Ensure That The Attending Surgeon S Request For Ionm Services Is Documented In Writing And Included In The Patient S Medical Record. Lscvamc Shall Provide The Contractor With A Copy Of Such Request Upon Request And Shall Fully Indemnify And Hold The Contractor, Its Officers, Directors, Owners And Employees, Harmless Against Any And All Claims Or Losses Related To The Failure By Lscvamc To Document The Attending Surgeon S Request For Ionm Services. 13. Insurance since This Is A Non-personnel Service Contract The Contractor Is Required To Have Their Own Insurance. both Parties Shall Maintain Professional Liability (malpractice) Insurance And General Liability Insurance Providing Coverage Of At Least $1 Million Per Occurrence And $3 Million Annually. Each Party Shall Provide The Other On Request With A Certificate Of Insurance Evidencing Such Coverage And Shall Provide At Least Ten (10) Days Prior Written Notice Of Any Material Change In Such Coverage. liability Insurance May Be On Either An Occurrences Basis Or On A Claims-made Basis. If The Policy Is On A Claims-made Basis, An Extended Reporting Endorsement (tail) For A Period Of Not Less Than 3 Years After The End Of The Contract Term Must Also Be Provided. 14. Indemnification indemnity: Each Party Shall Indemnify And Hold Harmless The Other And Its Directors, Officers, Employees And Agents, From Any And All Claims (including Third Party Claims), Demands, Judgments, Damages, Liabilities, Losses And Expenses Actually Incurred (including Reasonable Attorney S Fees) Arising Out Of The Negligent Acts Or Omissions Or Intentional Misconduct Of Such Party, Its Employees, Or Agents, In The Discharge Of Its Or Their Professional Responsibilities Under This Agreement. The Provisions Of This Section 13(a) Shall Survive The Expiration Or Termination Of This Agreement. limitations On Indemnity: The Parties' Obligations Under Section 13(a) Above Are Expressly Conditioned Upon The Following: (i) That The Party From Whom Indemnification Is Sought Shall Be Notified Promptly In Writing By The Party Seeking Indemnification Of Any Claim Or Suit Of Which It May Be Aware Involving Services Provided Under This Agreement; (ii) That The Parties Shall Cooperate In A Reasonable Way To Facilitate The Settlement Or Defense Of The Claim Or Suit (provided, However, That The Indemnifying Party Shall Not Admit Fault On Behalf Of, Or Agree To A Settlement Without The Consent Of, The Party To Be Indemnified); (iii) That The Claim Or Suit Does Not Arise, In Whole Or In Part, From The Malpractice Or Negligent Act Or Omission Of The Party Seeking Indemnification; And (iv) That The Indemnifying Party's Liability Under This Agreement Shall Be Limited To The Amount Of Funds Paid To And Received By It Under Any Then-existing Program Of Insurance Or Self-insurance With Respect To Such Losses. 15. Non-solicitation; Employment the Contractor, Its Officers, Directors, Employees And Agents, Shall Not, Directly Or Indirectly, On Their Own Behalf Or On Behalf Of Others, Employ Or Solicit For Employment Any Person Employed By Lscvamc. The Provisions Of This Shall Not Apply To General Advertisements For Employment Opportunities. 16. Access To Records if This Agreement Is Subject To Section 952 Of The Omnibus Reconciliation Act Of 1980, 42 U.s.c. §1395x(v)(1)(i) (the "statute") And The Regulations Promulgated Thereunder, 42 C.f.r. Part 420, Subpart D (the "regulations"), The Contractor Shall, Until The Expiration Of Four (4) Years After Furnishing Of Ionm Services Pursuant To This Agreement, Make Available, Upon Proper Request, To The Secretary Of Health And Human Services And To The Comptroller General Of The United States, Or Any Of Their Duly Authorized Representatives, The Agreement And The Books, Documents And Records Of The Contractor That Are Necessary To Certify The Nature And Extent Of The Ionm Services Furnished Pursuant To This Agreement For Which Payment Was May Be Made By Lscvamc. 17. Confidentiality; Hipaa each Party Acknowledges That Information Or Materials Belonging To The Other Party That It May Have Access To Or Use Of Are Of A Special And Unique Character, Are Not Known To The Public, May Not Be Disclosed And Are Considered By The Other Party As Confidential ( Confidential Information ). Moreover, Each Party Acknowledges That This Agreement, And The Terms Set Forth Herein, Constitutes Confidential Information. Having Acknowledged The Foregoing, Each Party Agrees: (a)â a Party May Disclose The Other Party S Confidential Information To Its Employees And Subcontractors Who Have A Need To Know; (b)â a Party May Disclose Confidential Information If So Required By Law (including Court Order Or Subpoena), Provided That The Party Provides The Other With Prompt Notice Of The Legal Process To Allow Such Party To Take Action To Prevent The Disclosure And, If Disclosure Is Required, Disclose Only The Minimum Amount Of Information Necessary To Comply With The Legal Process. Unless Otherwise Authorized, Upon The Termination Of This Agreement, Each Party Shall Promptly Return To The Other Party Its Confidential Information Or Certify That Such Confidential Information, Including All Copies, Have Been Destroyed. Notwithstanding The Above, A Party Shall Not Be Liable For The Reproduction, Disclosure Or Use Of Any Confidential Information If Such Confidential Information Is: (a)â publicly Available Or Later Becomes Available Other Than Through A Breach Of This Agreement; (b)â lawfully Known To The Party, Or Its Respective Employees, Agents Or Subcontractors Prior To The Original Disclosure By The Other Party Or Is Independently Developed By The Party; Or (c)â subsequently Lawfully Obtained By The Party, Or Their Respective Employees, Agents Or Subcontractors From A Third Party Without Obligations Of Confidentiality. The Provisions Of This Sectionâ 16(a) Shall Survive The Termination Or Expiration Of This Agreement. 18. Term this Contract Shall Begin On The Effective Date And Shall Continue For One Year. Four Option Years May Be Exercised For This Contract. 19. No Referrals the Parties Agree That There Is No Requirement That Either Party Make Any Referrals To, Or Be In A Position To Make Or Influence Referrals To, Or Otherwise Generate Business For, The Other Party As A Condition For Entering Into And Performing Under This Agreement. 20. Relationships independent Contractor: The Services Rendered By The Contractor Are Rendered In The Capacity Of An Independent Contractor. The Government Will Evaluate The Quality Of Both Professional And Administrative Services For Purposes Of Contract Inspection And Acceptance. The Government Retains No Direct Control Over Professional Assessments And/or Recommendations. The Contractor Shall Be Solely Responsible For Any And All Liability Caused By The Acts Or Omissions Of Its Agents Or Employees. The Contractor Shall Not In Any Manner Represent Or Infer That It Is An Instrumentality Or Agent Of The United States Government. The Parties Agree That The Contractor And Lscvamc Are Independent Contractors Under This Agreement, And Neither Party To This Agreement Shall Be Deemed The Agent, Partner, Employee, Representative Or Joint Venture Of The Other Party. employee Status: The Parties Acknowledge And Agree The Technologists Are Not Employees Of Lscvamc And Lscvamc Assumes No Responsibilities As To The Technologists May Be Imposed Upon An Employer Under Any Law, Regulation Or Ordinance. Technologists Are Employees Of The Contractor And The Contractor Shall Be Responsible For Withholding Federal And State Income Taxes, Paying Social Security Taxes And Unemployment Insurance, And Maintaining Worker S Compensation Insurance Coverage In An Amount And Under Such Terms As Are Required By Law. 21. Payments contractor Shall Accept Payment For Services Rendered Under This Contract As Payment In Full And Will Not Bill The Veteran Or His/her Third Party Insurer For Any Services Covered Under This Contract Or For Additional Services For Which The Va Pays The Contractor Outside The Contract. invoice And Payment payment Is To Be Made Monthly In Arrears. Contractor Shall Submit Invoices In Original Addressed To: Vafsc, P.o. Box 149971, Austin, Tx 78714. Invoices Submitted For Payment Shall Be Reviewed For Accuracy, Verified Against Time Records And Attendance Logs And Shall Be Subject To Approval By The Government Prior To Remittance Of Payment. any Discrepancies Found Shall Be Brought To The Attention Of The Contractor And Shall Be Resolved. A Corrected Invoice Must Then Be Submitted By The Contractor As Instructed By The Government. patients Shall Not Be Invoiced For Services. The Invoice Must Be Itemized To Include The Following Information. billing: Contractor Will Provide Lscvamc With Invoice Within 30 Days Of Procedure. Invoice Must Be Limited To (1) Procedure Per Invoice. Invoice Will Detail: name And Address Of Contractor contractor S Tax Id Number date Of Treatment(s) *hours Of Ionm Service Provided. name Of Technician. name Of Attending Surgeon. first Initial Of Patient S Last Name And The Last (4) Digits Of Patient S Social Security Number. description Of Services Rendered fees Being Charged For Services Rendered contractor S Invoice Number And Date Of Invoice. contract Number. contract S Purchase Order Number. *hours Of Ionm Service Provided Will Include The Total Amount Of Time From When Patient Arrives And Leaves The Operating Room. Hours Of Service For Each Procedure Will Include An Additional (1) Hour That Will Be Considered As Part Of The Prep Time And Post-op Time. This Cannot Exceed (1) Per Procedure. The Contractor Will Be Limited To Include The Total Amounts Of Hours As Units Of 1.0 Or 0.5. This Inclusion Time Will Not Exceed 29 Minutes. the Itemized Invoice Shall Be Verified For Certification By The Cotr Or Lscvamc Designee. 22. Contractor Personnel Security Requirements all Contractor Employees Who Require Access To The Department Of Veterans Affairs Computer Systems Shall Be The Subject Of A Background Investigation And Must Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement Prior To Contract Performance. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. If The Investigation Is Not Completed Prior To The Start Date Of The Contract, The Contractor Will Be Responsible For The Actions Of Those Individuals They Provide To Perform Work For Va. Position Sensitivity The Position Sensitivity Has Been Designated As Low. Background Investigation The Level Of Background Investigation Commensurate With The Required Level Of Access Is National Agency Check With Written Inquiries. contractor Responsibilities the Contractor Shall Prescreen All Personnel Requiring Access To The Computer Systems To Ensure They Maintain A U.s. Citizenship And Are Able To Read, Write, Speak And Understand The English Language. the Contractor Shall Submit Or Have Their Employees Submit The Following Required Forms To The Va Office Of Security And Law Enforcement Within 30 Days Of Receipt: standard Form 85p, Questionnaire For Public Trust Positions standard Form 85p-s, Supplemental Questionnaire For Selected Positions fd 258, U.s. Department Of Justice Fingerprint Applicant Chart va Form 0710, Authority For Release Of Information Form optional Form 306, Declaration For Federal Employment optional Form 612, Optional Application For Federal Employment the Contractor, When Notified Of An Unfavorable Determination By The Government, Shall Withdraw The Employee From Consideration From Working Under The Contract. failure To Comply With The Contractor Personnel Security Requirements May Result In Termination Of The Contract For Default. government Responsibilities The Va Office Of Security And Law Enforcement Will Provide The Necessary Forms To The Contractor Or To The Contractor S Employees After Receiving A List Of Names And Addresses. Upon Receipt, The Va Office Of Security And Law Enforcement Will Review The Completed Forms For Accuracy And Forward The Forms To Opm To Conduct The Background Investigation. the Va Facility Will Pay For Investigations Conducted By The Office Of Personnel Management (opm) In Advance. In These Instances, The Contractor Will Reimburse The Va Facility Within 30 Days. the Va Office Of Security And Law Enforcement Will Notify The Contracting Officer And Contractor After Adjudicating The Results Of The Background Investigations Received From Opm. The Contracting Officer Will Ensure That The Contractor Provides Evidence That Investigations Have Been Completed Or Are In The Process Of Being Requested. end, Contractor Personnel Security Requirements 23. Computer/information Security the Contractor Shall Ensure Adequate Lan/internet, Data, Information, And System Security In Accordance With Va Standard Operating Procedures And Standard Contract Language, Conditions, Laws, And Regulations. The Contractor S Firewall And Web Server Shall Meet Or Exceed The Government Minimum Requirements For Security. All Government Data Shall Be Protected Behind An Approved Firewall. Any Security Violations Or Attempted Violations Shall Be Reported To The Va Project Manager And The Vha Headquarters Information Security Officer As Soon As Possible. The Contractor Shall Follow All Applicable Va Policies And Procedures Governing Information Security, Especially Those That Pertain To Certification Accreditation. 24. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. the Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. the Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. if Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The  â â contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. if A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. the Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. for Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. information System Hosting, Operation, Maintenance, Or Use for Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or Network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. the Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned Equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclave Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. all Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. with Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. in Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. g. Training all Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] 2. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. 3. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete.

Details: Description Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Procurement Of Goods 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services Fy 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A. All The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B. Specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C. This Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D. The Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E. Modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F. For Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..7 Section Ii. Instructions To Bidders…………………………………………...10 1. Scope Of Bid ………………………………………………………………………. 11 2. Funding Information………………………………………………………………. 11 3. Bidding Requirements ……………………………………………………………. 11 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 11 5. Eligible Bidders…………………………………………………………………… 11 6. Origin Of Goods ………………………………………………………………….. 12 7. Subcontracts ……………………………………………………………………… 12 8. Pre-bid Conference ………………………………………………………………. 12 9. Clarification And Amendment Of Bidding Documents …………………………… 12 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 12 11. Documents Comprising The Bid: Financial Component …………………………... 13 12. Bid Prices …………………………………………………………………………. 13 13. Bid And Payment Currencies ……………………………………………………… 14 14. Bid Security ………………………………………………………………………. 14 15. Sealing And Marking Of Bids ……………………………………………………… 14 16. Deadline For Submission Of Bids …………………………………………………. 14 17. Opening And Preliminary Examination Of Bids ………………………………….. 14 18. Domestic Preference ……………………………………………………………… 15 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 15 20. Post-qualification ………………………………………………………………… 16 21. Signing Of The Contract …………………………………………………………… 16 Section Iii. Bid Data Sheet …………………………………………………..17 Section Iv. General Conditions Of Contract ……………………...………..19 1. Scope Of Contract ………………………………………………………………… 20 2. Advance Payment And Terms Of Payment ……………………………………….. 20 3. Performance Security ……………………………………………………………. 20 4. Inspection And Tests ……………………………………………………………… 20 5. Warranty …………………………………………………………………………. 21 6. Liability Of The Supplier ………………………………………………………….. 21 Section V. Special Conditions Of Contract ………………………………….22 Section Vi. Schedule Of Requirements ……………………………………....25 Section Vii. Technical Specifications …………………………………………31 Section Viii. Checklist Of Technical And Financial Documents …………..39 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Notes On The Invitation To Bid The Invitation To Bid (ib) Provides Information That Enables Potential Bidders To Decide Whether To Participate In The Procurement At Hand. The Ib Shall Be Posted In Accordance With Section 21.2 Of The 2016 Revised Irr Of Ra No. 9184. Apart From The Essential Items Listed In The Bidding Documents, The Ib Should Also Indicate The Following: A. The Date Of Availability Of The Bidding Documents, Which Shall Be From The Time The Ib Is First Advertised/posted Until The Deadline For The Submission And Receipt Of Bids; B. The Place Where The Bidding Documents May Be Acquired Or The Website Where It May Be Downloaded; C. The Deadline For The Submission And Receipt Of Bids; And D. Any Important Bid Evaluation Criteria (e.g., The Application Of A Margin Of Preference In Bid Evaluation). The Ib Should Be Incorporated In The Bidding Documents. The Information Contained In The Ib Must Conform To The Bidding Documents And In Particular To The Relevant Information In The Bid Data Sheet. Bulacan Agricultural State College San Ildefonso, Bulacan 3010 Invitation To Bid Invitation To Bid For 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services 1. The Bulacan Agricultural State College, Through The Gaa Capital Outlay Fy 2024 Intends To Apply The Sum Of Two Million Three Hundred Fifty Thousand Pesos (php2,350,000.00) Being The Abc To Payments Under The Contract For 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Bulacan Agricultural State College Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required With Contract Duration Of 90 Calendar Days. Bidders Should Have Completed, Within The Last Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Bulacan Agricultual State College And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8am To 4:30pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On February 20, 2024 To March 11, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php3,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees By Presenting The Receipt Upon Submission Of Their Bid Documents. 6. The Bulacan Agricultural State College Will Hold A Pre-bid Conference On February 27, 2024, 09:00 Am Am Via Zoom Platform (meeting Id: 864 2337 8482, Passcode: 072332) Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 01:30 Pm Of March 11, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On March 11, 2024 02:00 Pm At The Conference Room, Ground Floor, Farmers Training Center, Basc, San Ildefonso, Bulacan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Observers Will Be Invited To Attend And Witness The Bid Proceedings. 11. The Bulacan Agricultural State College Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Rona Angela O. Clarin Bac Secretariat Head Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan (044) 697-1240 And 0923-108-1526 Ronaangela_clarin@basc.edu.ph Www.basc.edu.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Http://www.basc.edu.ph February 20, 2024 Ronald Reagan T. Alonzo,ph.d. Bac Chairperson Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Bulacan Agricultural State College Wishes To Receive Bids For The Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services With Identification Number 2024-02g. The Procurement Project (referred To Herein As “project”) Is Composed Of Two (2) Items The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For Gaa Fy 2024 In The Amount Of Php2,350,000.00 2.2. The Source Of Funding Is: A. Nga, The General Appropriations Act Or Special Appropriations. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Not Applicable. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To At Least Fifty Percent (50%) Of The Abc Or Have Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until 120 Days From The Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The Original Of The First And Second Components Of Its Bid And Plus Two (2) Copies Of Each Kind, Labeled As Copy 1 And Copy 2. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Or Per Lot Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. Not Applicable 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Notes On The Bid Data Sheet The Bid Data Sheet (bds) Consists Of Provisions That Supplement, Amend, Or Specify In Detail, Information, Or Requirements Included In The Itb Found In Section Ii, Which Are Specific To Each Procurement. This Section Is Intended To Assist The Procuring Entity In Providing The Specific Information In Relation To Corresponding Clauses In The Itb And Has To Be Prepared For Each Specific Procurement. The Procuring Entity Should Specify In The Bds Information And Requirements Specific To The Circumstances Of The Procuring Entity, The Processing Of The Procurement, And The Bid Evaluation Criteria That Will Apply To The Bids. In Preparing The Bds, The Following Aspects Should Be Checked: A. Information That Specifies And Complements Provisions Of The Itb Must Be Incorporated. B. Amendments And/or Supplements, If Any, To Provisions Of The Itb As Necessitated By The Circumstances Of The Specific Procurement, Must Also Be Incorporated. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Provision Surveying Equipment B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids That Is Equivalent To 50% Of Abc Or Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; 7.1 Subcontracting Is Not Allowed. 12 The Bid Prices Of Goods And Services Supplied From Outside Of The Philippines Shall Be Quoted In Philippine Pesos. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Php47,000.00 [(2%) Of The Abc] If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Php117,500.00 [(5%) Of The Abc], If Bid Security Is In Surety Bond. 19.3 The Project Will Be Awarded As A Single Project. 20.2 1. Income Tax Return (form 1701/1702) With Audited Financial Statement., 2. Business Tax Return (forms 2550m And 2550q) Prior To Opening Of Bids Filed Thru Electronic Filing And Payment System (efps). Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing And Payment System (efps) Shall Be Accepted. 21.2 Not Applicable Section Iv. General Conditions Of Contract Notes On The General Conditions Of Contract The General Conditions Of Contract (gcc) In This Section, Read In Conjunction With The Special Conditions Of Contract In Section V And Other Documents Listed Therein, Should Be A Complete Document Expressing All The Rights And Obligations Of The Parties. Matters Governing Performance Of The Supplier, Payments Under The Contract, Or Matters Affecting The Risks, Rights, And Obligations Of The Parties Under The Contract Are Included In The Gcc And Special Conditions Of Contract. Any Complementary Information, Which May Be Needed, Shall Be Introduced Only Through The Special Conditions Of Contract. 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Notes On The Special Conditions Of Contract Similar To The Bds, The Clauses In This Section Are Intended To Assist The Procuring Entity In Providing Contract-specific Information In Relation To Corresponding Clauses In The Gcc Found In Section Iv. The Special Conditions Of Contract (scc) Complement The Gcc, Specifying Contractual Requirements Linked To The Special Circumstances Of The Procuring Entity, The Procuring Entity’s Country, The Sector, And The Goods Purchased. In Preparing This Section, The Following Aspects Should Be Checked: A. Information That Complements Provisions Of The Gcc Must Be Incorporated. B. Amendments And/or Supplements To Provisions Of The Gcc As Necessitated By The Circumstances Of The Specific Purchase, Must Also Be Incorporated. However, No Special Condition Which Defeats Or Negates The General Intent And Purpose Of The Provisions Of The Gcc Should Be Incorporated Herein. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered At Basc, San Ildefonso, Bulacan. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Robert Anthony C. Wagan And Rona Angela O. Clarin. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D. Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And E. Training Of The Procuring Entity’s Personnel, At The Supplier’s Plant And/or On-site, In Assembly, Start-up, Operation, Maintenance, And/or Repair Of The Supplied Goods. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Upon Certification Of Complete Delivery Of Items By The End User And Basc Inspection Team.” 4 The Inspections And Tests That Will Be Conducted Are: On Site Testing Of All Items To Be Procured. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Delivered, Weeks/months 1 Real-time Kinematics Set With Complete Accessories 1 Base And 1 Rover Mul-ti Frequency Gnss Receiver For Static, Rtk And Ppk Application Minimum 1000 Channels Ip 68 (minimum) Gnss Board : Must Be Originally Designed, Made And Manufactured By The Same Brand Offered Display: Oled Digital Display 1.54 Inch (minimum) Unlimited Pole Tilt. More Than 90 Degrees Walk Tilt Function No Calibration Needed 1-3cm Error At 90 Degrees (must Be Tested) Satellite Tracking: Gps, Glonass,beidou And Galileo, Qzss, Sbas Ram: 512mb (or Higher) Network Protocols: Ntrip Client, Ntrip Server, Accuracy: Minimum High-precision Static (rms) Horizontal 2.5mm+0.1ppm Vertical 3.5mm+0.4ppm Static & Fast Static (rms) Horizontal 2.5 Mm + 0.5 Ppm Vertical 5 Mm + 0.5 Ppm Real Time Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Post Processed Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Initialization (typical) <10s Initialization Reliality >99.9% Storage 16gb Operating System Linux 4.1.15 Rtk Format Cmr, Cmr+, Rtcm 2.x/3.x Input Voltage 9~28v Dc Radio Transmitting Mode: Power Consumption (typical)≈ 8w Lithium Battery 6400mah X2*(must Be Detacheable) With Led Light Indicator (minimum) Celluar 4g Lte/td-scdma/wcdma/gprs/gsm Wifi 802.11b/g Hardware Of Wi-fi Module Is Ready, The Function Will Be Supported By Firmware Update. Bluetooth 4.1 (must Reach Up To 40m From Receiver To Controller (minimum) Usb Usb 2.0 X1 Serial Port Rs-232 X1 Internal Radio- Power 2w (minimum) Must Reach Atleast 10 Km (must Test In Actual) Battery Smart Battery With Led Light Indicator Frequency 410mhz - 470mhz Operating Temperature -40⁰c~ +70⁰c Storage Temperature: -55⁰c~ +85⁰c Relative Humidity 100% Not Condensed Pole Drop Onto Concrete 2m Controller Specifications: 3 - 5 5 Inch Sunlight Readable Hd Touchscreen Octa-core 2.0ghz Cpu Android 8.1 Operating System 4gb Ram+ 64gb Rom 5mp Front Camera And 13mprearcamera Ip68 Certified Grade, Water/shock/dustproof 7000mah Battery Wi-fi, Bluetooth, Nfc, 4g Usb Type-c Operating Temperature: -10⁰c~ +60⁰c Storage Temperature: -30⁰c~ +70⁰c Gnss: Gps/glonass/beidou Sensors: G-sensor, Compass, Light-sensor, Gyro Features: Really Fix Under Canopies (must Be Tested In Actual) Free Internet Rtk Subscription (ntrip) Battery Operation Must Be 16hours With Two Batteries With Led Light Indicator In Battery For Charge Status Must Be Ntc Type Approved Software Can Be Installed In Android Phones, Tablet Or Any Android Gadgets Free And Downloadable At Anytime Controller Software Must Have Data Quality Control Like Configuring Only The Allowable Tolerable Error. Inclusions: With 2 Years Warranty With Actual Training With 2 Years Free Quarterly Scheduled Maintenance With Free Firmware Upgrade For 2 Years With After Sales Services 2 Lots 90 Calendar Days 2 Multi-function Printer W/ Smart Tank Print Speed 21 Sec/page On A1, 120 A1 Prints Per Hour Print Resolution Up To 2400 X 1200 Optimized Dpi Thermal Inkjet Margins Roll: 5 X 5 X 5 X 5 Mm Sheet: 5 X 5 X 5 X 5 Mm Ink Types Dye-based (c, M, Y); Pigment-based (mk) Ink Drop 6 Pl (c, M, Y); 12.6 Pl (mk) Printheads 1 (c, M, Y, Mk) Printhead Nozzles 1376 Per Color; 5504 In Total Line Accuracy ±0.1% Minimum Line Width 0.02 Mm Max Optical Density 24 L* Min/1.4 D Scan Speed Up To 3.81 Cm/sec (color, 200 Dpi) Up To 11.43 Cm/sec (grayscale, 200 Dpi) Scan Resolution Up To 600 Dpi Technology Sheetfed, Cis (contact Image Sensor), Media Jam Detection Sensor, Front Feed Scanning Method Scan Format Jpeg, Pdf, Tiff Scan Destinations Scan To Email, Network, And Usb. Scan To Cloud, Computer, And Mobile Through Thickness Up To 0.8 Mm Handling Sheet Feed, Roll Feed, Media Bin, Automatic Horizontal Cutter Roll Size 369 To 914 Mm Maximum Roll Diameter 140 Mm Sheet Size Manual Feed: 210 X 279 To 914 X 1676 Mm Standard Sheets Manual Feed: A4, A3, A2, A1, A0 Grammage 60 To 280 G/m² (roll/manual Feed) Thickness Up To 0.3 Mm Applications Line Drawings; Maps; Posters; Presentations; Renderings Memory 2 Gb Connectivity Interfaces Gigabit Ethernet (1000base-t), Wi-fi 802.11b/g/n Native Print Languages Tiff, Jpeg, Urf, Pdf, Hp-gl/2, Hp-rtl, Cals G4 Printing Paths Wi-fi Direct, Remote Printing, Apple Airprint App For Android And Ios Devices, Windows And Macos Printer Drivers, Printing Support For Chrome Os, Print From Usb Pen Drive Drivers Compatible With Macos And Windows Certification Safety Electromagnetic Environmental Inclusion With Assembly/installation With At Least 1 Year Warranty With After Sales Services With Training 1 Pc 90 Calendar Days [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Vii. Technical Specifications Notes For Preparing The Technical Specifications A Set Of Precise And Clear Specifications Is A Prerequisite For Bidders To Respond Realistically And Competitively To The Requirements Of The Procuring Entity Without Qualifying Their Bids. In The Context Of Competitive Bidding, The Specifications (e.g. Production/delivery Schedule, Manpower Requirements, And After-sales Service/parts, Descriptions Of The Lots Or Items) Must Be Prepared To Permit The Widest Possible Competition And, At The Same Time, Present A Clear Statement Of The Required Standards Of Workmanship, Materials, And Performance Of The Goods And Services To Be Procured. Only If This Is Done Will The Objectives Of Transparency, Equity, Efficiency, Fairness , And Economy In Procurement Be Realized, Responsiveness Of Bids Be Ensured, And The Subsequent Task Of Bid Evaluation And Post-qualification Facilitated. The Specifications Should Require That All Items, Materials And Accessories To Be Included Or Incorporated In The Goods Be New, Unused, And Of The Most Recent Or Current Models, And That They Include Or Incorporate All Recent Improvements In Design And Materials Unless Otherwise Provided In The Contract. Samples Of Specifications From Previous Similar Procurements Are Useful In This Respect. The Use Of Metric Units Is Encouraged. Depending On The Complexity Of The Goods And The Repetitiveness Of The Type Of Procurement, It May Be Advantageous To Standardize The General Technical Specifications And Incorporate Them In A Separate Subsection. The General Technical Specifications Should Cover All Classes Of Workmanship, Materials, And Equipment Commonly Involved In Manufacturing Similar Goods. Deletions Or Addenda Should Then Adapt The General Technical Specifications To The Particular Procurement. Care Must Be Taken In Drafting Specifications To Ensure That They Are Not Restrictive. In The Specification Of Standards For Equipment, Materials, And Workmanship, Recognized Philippine And International Standards Should Be Used As Much As Possible. Where Other Particular Standards Are Used, Whether National Standards Or Other Standards, The Specifications Should State That Equipment, Materials, And Workmanship That Meet Other Authoritative Standards, And Which Ensure At Least A Substantially Equal Quality Than The Standards Mentioned, Will Also Be Acceptable. The Following Clause May Be Inserted In The Special Conditions Of Contract Or The Technical Specifications. Sample Clause: Equivalency Of Standards And Codes Wherever Reference Is Made In The Technical Specifications To Specific Standards And Codes To Be Met By The Goods And Materials To Be Furnished Or Tested, The Provisions Of The Latest Edition Or Revision Of The Relevant Standards And Codes Shall Apply, Unless Otherwise Expressly Stated In The Contract. Where Such Standards And Codes Are National Or Relate To A Particular Country Or Region, Other Authoritative Standards That Ensure Substantial Equivalence To The Standards And Codes Specified Will Be Acceptable. Reference To Brand Name And Catalogue Number Should Be Avoided As Far As Possible; Where Unavoidable They Should Always Be Followed By The Words “or At Least Equivalent.” References To Brand Names Cannot Be Used When The Funding Source Is The Gop. Where Appropriate, Drawings, Including Site Plans As Required, May Be Furnished By The Procuring Entity With The Bidding Documents. Similarly, The Supplier May Be Requested To Provide Drawings Or Samples Either With Its Bid Or For Prior Review By The Procuring Entity During Contract Execution. Bidders Are Also Required, As Part Of The Technical Specifications, To Complete Their Statement Of Compliance Demonstrating How The Items Comply With The Specification. Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Real-time Kinematics Set With Complete Accessories 1 Base And 1 Rover Mul-ti Frequency Gnss Receiver For Static, Rtk And Ppk Application Minimum 1000 Channels Ip 68 (minimum) Gnss Board : Must Be Originally Designed, Made And Manufactured By The Same Brand Offered Display: Oled Digital Display 1.54 Inch (minimum) Unlimited Pole Tilt. More Than 90 Degrees Walk Tilt Function No Calibration Needed 1-3cm Error At 90 Degrees (must Be Tested) Satellite Tracking: Gps, Glonass,beidou And Galileo, Qzss, Sbas Ram: 512mb (or Higher) Network Protocols: Ntrip Client, Ntrip Server, Accuracy: Minimum High-precision Static (rms) Horizontal 2.5mm+0.1ppm Vertical 3.5mm+0.4ppm Static & Fast Static (rms) Horizontal 2.5 Mm + 0.5 Ppm Vertical 5 Mm + 0.5 Ppm Real Time Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Post Processed Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Initialization (typical) <10s Initialization Reliality >99.9% Storage 16gb Operating System Linux 4.1.15 Rtk Format Cmr, Cmr+, Rtcm 2.x/3.x Input Voltage 9~28v Dc Radio Transmitting Mode: Power Consumption (typical)≈ 8w Lithium Battery 6400mah X2*(must Be Detacheable) With Led Light Indicator (minimum) Celluar 4g Lte/td-scdma/wcdma/gprs/gsm Wifi 802.11b/g Hardware Of Wi-fi Module Is Ready, The Function Will Be Supported By Firmware Update. Bluetooth 4.1 (must Reach Up To 40m From Receiver To Controller (minimum) Usb Usb 2.0 X1 Serial Port Rs-232 X1 Internal Radio- Power 2w (minimum) Must Reach Atleast 10 Km (must Test In Actual) Battery Smart Battery With Led Light Indicator Frequency 410mhz - 470mhz Operating Temperature -40⁰c~ +70⁰c Storage Temperature: -55⁰c~ +85⁰c Relative Humidity 100% Not Condensed Pole Drop Onto Concrete 2m Controller Specifications: 3 - 5 5 Inch Sunlight Readable Hd Touchscreen Octa-core 2.0ghz Cpu Android 8.1 Operating System 4gb Ram+ 64gb Rom 5mp Front Camera And 13mprearcamera Ip68 Certified Grade, Water/shock/dustproof 7000mah Battery Wi-fi, Bluetooth, Nfc, 4g Usb Type-c Operating Temperature: -10⁰c~ +60⁰c Storage Temperature: -30⁰c~ +70⁰c Gnss: Gps/glonass/beidou Sensors: G-sensor, Compass, Light-sensor, Gyro Features: Really Fix Under Canopies (must Be Tested In Actual) Free Internet Rtk Subscription (ntrip) Battery Operation Must Be 16hours With Two Batteries With Led Light Indicator In Battery For Charge Status Must Be Ntc Type Approved Software Can Be Installed In Android Phones, Tablet Or Any Android Gadgets Free And Downloadable At Anytime Controller Software Must Have Data Quality Control Like Configuring Only The Allowable Tolerable Error. Inclusions: With 2 Years Warranty With Actual Training With 2 Years Free Quarterly Scheduled Maintenance With Free Firmware Upgrade For 2 Years With After Sales Services 2 Multi-function Printer W/ Smart Tank Print Speed 21 Sec/page On A1, 120 A1 Prints Per Hour Print Resolution Up To 2400 X 1200 Optimized Dpi Thermal Inkjet Margins Roll: 5 X 5 X 5 X 5 Mm Sheet: 5 X 5 X 5 X 5 Mm Ink Types Dye-based (c, M, Y); Pigment-based (mk) Ink Drop 6 Pl (c, M, Y); 12.6 Pl (mk) Printheads 1 (c, M, Y, Mk) Printhead Nozzles 1376 Per Color; 5504 In Total Line Accuracy ±0.1% Minimum Line Width 0.02 Mm Max Optical Density 24 L* Min/1.4 D Scan Speed Up To 3.81 Cm/sec (color, 200 Dpi) Up To 11.43 Cm/sec (grayscale, 200 Dpi) Scan Resolution Up To 600 Dpi Technology Sheetfed, Cis (contact Image Sensor), Media Jam Detection Sensor, Front Feed Scanning Method Scan Format Jpeg, Pdf, Tiff Scan Destinations Scan To Email, Network, And Usb. Scan To Cloud, Computer, And Mobile Through Thickness Up To 0.8 Mm Handling Sheet Feed, Roll Feed, Media Bin, Automatic Horizontal Cutter Roll Size 369 To 914 Mm Maximum Roll Diameter 140 Mm Sheet Size Manual Feed: 210 X 279 To 914 X 1676 Mm Standard Sheets Manual Feed: A4, A3, A2, A1, A0 Grammage 60 To 280 G/m² (roll/manual Feed) Thickness Up To 0.3 Mm Applications Line Drawings; Maps; Posters; Presentations; Renderings Memory 2 Gb Connectivity Interfaces Gigabit Ethernet (1000base-t), Wi-fi 802.11b/g/n Native Print Languages Tiff, Jpeg, Urf, Pdf, Hp-gl/2, Hp-rtl, Cals G4 Printing Paths Wi-fi Direct, Remote Printing, Apple Airprint App For Android And Ios Devices, Windows And Macos Printer Drivers, Printing Support For Chrome Os, Print From Usb Pen Drive Drivers Compatible With Macos And Windows Certification Safety Electromagnetic Environmental Inclusion With Assembly/installation With At Least 1 Year Warranty With After Sales Services With Training [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Section Viii. Checklist Of Technical And Financial Documents Notes On The Checklist Of Technical And Financial Documents The Prescribed Documents In The Checklist Are Mandatory To Be Submitted In The Bid, But Shall Be Subject To The Following: A. Gppb Resolution No. 09-2020 On The Efficient Procurement Measures During A State Of Calamity Or Other Similar Issuances That Shall Allow The Use Of Alternate Documents In Lieu Of The Mandated Requirements; Or B. Any Subsequent Gppb Issuances Adjusting The Documentary Requirements After The Effectivity Of The Adoption Of The Pbds. The Bac Shall Be Checking The Submitted Documents Of Each Bidder Against This Checklist To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion Pursuant To Section 30 Of The 2016 Revised Irr Of Ra No. 9184. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And ⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (f) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (g) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (h) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (i) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (j) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (k) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (l) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (m) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (n) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (o) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. 25 Financial Component Envelope ⬜ (a) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (b) Original Of Duly Signed And Accomplished Price Schedule(s). Bid Form Date: ____________ Project Identification No. 2024-02g To: Bulacan Agricultural State College Brgy. Pinaod, San Ildefonso, Bulacan 3010 Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers______ [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply, Delivery And Installation Of General Surveying Equipment For The Provision Of Higher Education Services In Conformity With The Said Bidding Documents For The Sum Of __________________________________________________________(php____________)[total Bid Amount In Words And Figures] Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In The Bidding Documents Provisions And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per The Bidding Documents. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Name Of Project Of The Name Of The Procuring Entity] [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Name Of Project Of The Name Of The Procuring Entity]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2022. [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of _______________________ Price Schedule Name Of Bidder ____. Invitation To Bid Number 2024-02 Page _____ Of______. 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And Insurance And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 Real-time Kinematics Set With Complete Accessories 1 Base And 1 Rover Mul-ti Frequency Gnss Receiver For Static, Rtk And Ppk Application Minimum 1000 Channels Ip 68 (minimum) Gnss Board : Must Be Originally Designed, Made And Manufactured By The Same Brand Offered Display: Oled Digital Display 1.54 Inch (minimum) Unlimited Pole Tilt. More Than 90 Degrees Walk Tilt Function No Calibration Needed 1-3cm Error At 90 Degrees (must Be Tested) Satellite Tracking: Gps, Glonass,beidou And Galileo, Qzss, Sbas Ram: 512mb (or Higher) Network Protocols: Ntrip Client, Ntrip Server, Accuracy: Minimum High-precision Static (rms) Horizontal 2.5mm+0.1ppm Vertical 3.5mm+0.4ppm Static & Fast Static (rms) Horizontal 2.5 Mm + 0.5 Ppm Vertical 5 Mm + 0.5 Ppm Real Time Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Post Processed Kinematic (rms) Horizontal 8 Mm + 1 Ppm Vertical 15 Mm + 1 Ppm Initialization (typical) <10s Initialization Reliality >99.9% Storage 16gb Operating System Linux 4.1.15 Rtk Format Cmr, Cmr+, Rtcm 2.x/3.x Input Voltage 9~28v Dc Radio Transmitting Mode: Power Consumption (typical)≈ 8w Lithium Battery 6400mah X2*(must Be Detacheable) With Led Light Indicator (minimum) Celluar 4g Lte/td-scdma/wcdma/gprs/gsm Wifi 802.11b/g Hardware Of Wi-fi Module Is Ready, The Function Will Be Supported By Firmware Update. Bluetooth 4.1 (must Reach Up To 40m From Receiver To Controller (minimum) Usb Usb 2.0 X1 Serial Port Rs-232 X1 Internal Radio- Power 2w (minimum) Must Reach Atleast 10 Km (must Test In Actual) Battery Smart Battery With Led Light Indicator Frequency 410mhz - 470mhz Operating Temperature -40⁰c~ +70⁰c Storage Temperature: -55⁰c~ +85⁰c Relative Humidity 100% Not Condensed Pole Drop Onto Concrete 2m Controller Specifications: 3 - 5 5 Inch Sunlight Readable Hd Touchscreen Octa-core 2.0ghz Cpu Android 8.1 Operating System 4gb Ram+ 64gb Rom 5mp Front Camera And 13mprearcamera Ip68 Certified Grade, Water/shock/dustproof 7000mah Battery Wi-fi, Bluetooth, Nfc, 4g Usb Type-c Operating Temperature: -10⁰c~ +60⁰c Storage Temperature: -30⁰c~ +70⁰c Gnss: Gps/glonass/beidou Sensors: G-sensor, Compass, Light-sensor, Gyro Features: Really Fix Under Canopies (must Be Tested In Actual) Free Internet Rtk Subscription (ntrip) Battery Operation Must Be 16hours With Two Batteries With Led Light Indicator In Battery For Charge Status Must Be Ntc Type Approved Software Can Be Installed In Android Phones, Tablet Or Any Android Gadgets Free And Downloadable At Anytime Controller Software Must Have Data Quality Control Like Configuring Only The Allowable Tolerable Error. Inclusions: With 2 Years Warranty With Actual Training With 2 Years Free Quarterly Scheduled Maintenance With Free Firmware Upgrade For 2 Years With After Sales Services 2 Lots 2 Multi-function Printer W/ Smart Tank Print Speed 21 Sec/page On A1, 120 A1 Prints Per Hour Print Resolution Up To 2400 X 1200 Optimized Dpi Thermal Inkjet Margins Roll: 5 X 5 X 5 X 5 Mm Sheet: 5 X 5 X 5 X 5 Mm Ink Types Dye-based (c, M, Y); Pigment-based (mk) Ink Drop 6 Pl (c, M, Y); 12.6 Pl (mk) Printheads 1 (c, M, Y, Mk) Printhead Nozzles 1376 Per Color; 5504 In Total Line Accuracy ±0.1% Minimum Line Width 0.02 Mm Max Optical Density 24 L* Min/1.4 D Scan Speed Up To 3.81 Cm/sec (color, 200 Dpi) Up To 11.43 Cm/sec (grayscale, 200 Dpi) Scan Resolution Up To 600 Dpi Technology Sheetfed, Cis (contact Image Sensor), Media Jam Detection Sensor, Front Feed Scanning Method Scan Format Jpeg, Pdf, Tiff Scan Destinations Scan To Email, Network, And Usb. Scan To Cloud, Computer, And Mobile Through Thickness Up To 0.8 Mm Handling Sheet Feed, Roll Feed, Media Bin, Automatic Horizontal Cutter Roll Size 369 To 914 Mm Maximum Roll Diameter 140 Mm Sheet Size Manual Feed: 210 X 279 To 914 X 1676 Mm Standard Sheets Manual Feed: A4, A3, A2, A1, A0 Grammage 60 To 280 G/m² (roll/manual Feed) Thickness Up To 0.3 Mm Applications Line Drawings; Maps; Posters; Presentations; Renderings Memory 2 Gb Connectivity Interfaces Gigabit Ethernet (1000base-t), Wi-fi 802.11b/g/n Native Print Languages Tiff, Jpeg, Urf, Pdf, Hp-gl/2, Hp-rtl, Cals G4 Printing Paths Wi-fi Direct, Remote Printing, Apple Airprint App For Android And Ios Devices, Windows And Macos Printer Drivers, Printing Support For Chrome Os, Print From Usb Pen Drive Drivers Compatible With Macos And Windows Certification Safety Electromagnetic Environmental Inclusion With Assembly/installation With At Least 1 Year Warranty With After Sales Services With Training 1 Pc Grand Total (in Words) (in Figures) [signature] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services Location Of The Project : San Ildefonso, Bulacan List Of All Ongoing Government & Private Contracts Including Contracts Awarded But Not Yet Started Business Name : Business Address :______________________________________________________________________ Name Of Contract/ Project Cost A. Owner’s Name B. Address C. Telephone Nos. Nature Of Work Bidder’s Role A. Date Awarded B. Date Started C. Date Of Completion % Of Accomplishment Value Of Outstanding Works / Undelivered Portion Description % Planned Actual Government Private Note: This Statement Shall Be Supported With: Total Cost 1 Notice Of Award (for Government Projects) 2 Notice To Proceed (for Government Projects) 3 Contract Submitted By : (printed Name & Signature) Designation : Date : [bidder’s Letterhead] Name Of The Procuring Entity : Bulacan Agricultural State College Project: 2024-02g: Acquisition Of General Surveying Equipment For The Provision Of Higher Education Services Statement Of Single Largest Completed Contracts (slcc) In The Last Five (5) Years Business Name : Business Address : Name Of Contract A. Owner Name B. Address C. Telephone Nos. Nature Of Work Contractor’s Role A. Amount At Award B. Amount At Completion C. Duration A. Date Awarded B. Contract Effectivity C. Date Completed Description % Government Private Attached Herewith Are The Following Documents: Contract Agreement, Notice Of Award, Notice To Proceed, Official Receipt/invoice, Certificate Of Final Inspection, Certificate Of Good Performance And Certificate Of Acceptance, As Evidences In Support Of The Foregoing Information. Submitted By : (printed Name & Signature) Designation : ____________________________________________ Contract Agreement Form This Agreement Made The _____ Day Of __________ 20_____ Between [name Of Procuring Entity] Of The Philippines (hereinafter Called “the Entity”) Of The One Part And [name Of Supplier] Of [city And Country Of Supplier] (hereinafter Called “the Supplier”) Of The Other Part: Whereas The Entity Invited Bids For Certain Goods And Ancillary Services, Viz., [brief Description Of Goods And Services] And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of [contract Price In Words And Figures] (hereinafter Called “the Contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Referred To. 2. The Following Documents Shall Be Deemed To Form And Be Read And Construed As Part Of This Agreement, Viz.: (a) The Supplier’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g. Bidder’s Response To Clarifications On The Bid), Including Corrections To The Bid Resulting From The Procuring Entity’s Bid Evaluation; (b) The Schedule Of Requirements; (c) The Technical Specifications; (d) The General Conditions Of Contract; (e) The Special Conditions Of Contract; (f) The Performance Security; And (g) The Entity’s Notice Of Award. 3. In Consideration Of The Payments To Be Made By The Entity To The Supplier As Hereinafter Mentioned, The Supplier Hereby Covenants With The Entity To Provide The Goods And Services And To Remedy Defects Therein In Conformity In All Respects With The Provisions Of The Contract 4. The Entity Hereby Covenants To Pay The Supplier In Consideration Of The Provision Of The Goods And Services And The Remedying Of Defects Therein, The Contract Price Or Such Other Sum As May Become Payable Under The Provisions Of The Contract At The Time And In The Manner Prescribed By The Contract. In Witness Whereof The Parties Hereto Have Caused This Agreement To Be Executed In Accordance With The Laws Of The Republic Of The Philippines On The Day And Year First Above Written. Signed, Sealed, Delivered By The (for The Entity) Signed, Sealed, Delivered By The (for The Supplier) Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ * This Form Will Not Apply For Wb Funded Projec Bid Securing Declaration Form Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: [insert Name And Address Of The Procuring Entity] I/we , The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Financial Documents For Eligibility Check Year 20 1 Total Assets 2 Current Assets 3 Total Liabilities 4 Current Liabilities 5 Net Worth (1-3) 6 Net Working Capital (2-4) The Net Financial Contracting Capacity (nfcc) Based On The Above Data Is Computed As Follows: Nfcc = [(current Assets – Current Liabilities) (15)] Minus Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. The Values Of The Domestic Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir. Nfcc = Php Submitted By: Name Of Bidder Signature Of Authorized Representative Over Printed Name Date:

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Qr Code Scanner And Printer, Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On July 01, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos Five Hundred Thousand And 00/100 (php500,000.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Dir. Samuel R. Soliven Vice-chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Qr Code Scanner And Printer Ii. Project Owner: Department Of Education – Administrative Service – Records Division (as-rd) Iii. Objective: To Procure The Project Procurement Of Qr Code Scanner And Printer In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With The Scb Or Lcb Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac (vi) One (1) Sample Each Of Qr Code Scanner, Qr Code Printer And A Roll Of Thermal Sticker Shall Be Provided By The Winning Supplier During Post-qualification. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Deped Complex, Meralco Ave., Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through As-rd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Ma. Theresa M. Castro, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Is Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Packaging Shall Be Sufficient To Withstand, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points Of Transit. Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent Within 60 Calendar Days, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(as-rd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty A Three-month Comprehensive Warranty For The Thermal Sticker And One-year Will Be Applied For The Qr Code Scanner And Qr Code Printer. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money In The Amount Equivalent To One Percent (1%) Of The Full Payment Contract/po Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Within Five (5) Calendar Days Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: The Chairperson Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Angelica S. Pagaran (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement For The Conduct Of Procurement Activities Under Republic Act No. 11494 Or The Bayanihan To Recover As One Act Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. _____________________________________ Name And Signature Of Bidder’s Authorized Representative [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Qr Code Scanner And Printer Item Description Quantity Delivery Period 1 Qr Code Scanner 74 Units 30 Days Upon Receipt Of Notice To Proceed 2 Qr Code Printer 2 Units A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Thirty (30) Calendar Days From The Receipt Of The Ntp. B. Project Site Goods Shall Be Delivered To Records Division-administrative Service, Department Of Education, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Administrative Service- Records Division For Purposes Of Inspection And Acceptance. 5) The Goods Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer Qr Code Scanner Quantity: 74 Units • Size: With Minimum Size Of L*w*h: 163*68*80 (mm) And Maximum Size Of L*w*h: 174*66*94 (mm) • Wireless Technology: Bluetooth • Scanning Speed: 60 Fps • Image Size: 640x480 Pixels • Cable Standard: 1.5m • Scan Mode: Manual & Automatic • Materials: Abs + Tpu • Battery Capacity: 1800mah • Operating System Compatibility: Windows 10/11 Qr Code Printer Quantity: 2 Units • Media Width: 20 Mm (0.787402 In) To 106.68 Mm (4.2 In) • Printing Speed: Up To 4ips • Memory: 32 Mb Sdram, 16mb Flash Rom • Printing Resolution: 300dpi • Printing Method: Thermal • Weight; Not More Than 3kg • Operating System Compatibility: Windows 10/11 • Cutter: Auto • Provision Of Thermal Stickers • Thirty (30) Rolls Of Waterproof Thermal Sticker Sticker Size: 1.5 Inches X 1 Inch Terms And Conditions 1. Delivery Period - Thirty (30) Days Upon Receipt Of Notice To Proceed. 2. Delivery Site - Records Division, Ground Floor, Teodora Alonzo Building, Meralco Avenue, Pasig City. 3. Payment Terms - 100% Payment Upon Complete Delivery And Acceptance. 4. The Supplier Must Submit Sample Of Items Before Delivery. Other Requirements •all Equipment Should Have D Waterproof 1 X 2 Inches Size Sticker Bearing The Deped Logo. Deped Will Provide The Placement And Design Of The Sticker. •provision Of A Manual Of Operation For The Qr Code Scanner And Qr Code Printer •inclusion - Dpi Thermal Printhead •line Cord (connects To The Power Cable •usb Cable Warranty Period: •qr Code Scanner-one (1) Year After Acceptance Of Delivered Goods. •qr Code Printer - One (1) Year After Acceptance Of Delivered Goods. •thermal Sticker- Three (3) Months After Acceptance Of The Delivered Goods. Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Qr Code Scanner And Printer