Scanning Tenders

Details: 36c25024r0090 Update One Line Drawings 515-24-504 Battle Creek, Mi Vamc page 7 Of 7 pre-solicitation Notice *=required Field pre-solicitation Notice page 1 Of 7 pre-solicitation Notice (request For Sf330s) the Department Of Veterans Affairs (dva) Network Contracting Office 10 Is Seeking Qualified Architect -engineering (ae) Firms To Submit Standard Form 330 (sf330) Architect / Engineer Statement Of Qualifications For Architectural And Engineering (ae) Services For The Project Number 515-24-504 Entitled Update One Line Drawings At The Battle Creek Va Medical Center. Firms Submitting Qualification Packages Must Comply With Federal Acquisition Regulation (far) 52.236.25 Requirements For Registration Of Designers Whereby Architects And Engineers Must Be Registered To Practice In The Particular Professional Field Involved In A State (the Full Text Of The Clause Can Be Read At Acquisition.gov). Architects And Engineers Performing Work On Projects Must Be Registered In The State Of Michigan (the Laws Of The State Of Michigan Regarding Registration Of Architects And Engineers Applies). Also See Geographic Location And Office Location Restrictions In Section 5 Of This Notice. the Scope Of Work For This Project Is As Follows: the Architect/engineer Shall Provide Design Services Necessary To Furnish: Site Visits, Preliminary Drawings, Final Drawings, And All Other Related Information For Project 515-24-504, Update One Line Drawings For All Buildings At The Va Medical Center In Battle Creek, Michigan. The Objective Of This Project Is To Update The One-line Drawings At The Battle Creek Va Medical Center To Include Both The Master Building Information Model (bim) And Life Safety Drawings. building Information Model (bim): this Portion Of The Project Will Update The Bim Drawings To Support The Station Future Design Efforts, To Include The Capitol Asset Inventory (cai). Veterans Integrated Services Networks (visn) 10 Medical Centers, Including Battle Creek, Have Been Modeled And Maintained With Sporadic Updates, So The Work Effort Needed With This Project To Update The Documents Is Minimized At The Outset. (i.e. Not Necessarily Requiring Complete Survey And Scanning Work From Scratch). standardization Within One Medical Center Is Needed But Also Across All Visn 10 Facilities Is Optimal. Space Information Including Departmental Ownership Assignments And Site Utility / Site Plan Information As Well As Life Safety Information Are The Basic Minimum Actions Desired Under This Contract. the Architectural Documentation Already Received Through Dec 2023 Includes Accurate Room And Space Layouts, Square Footage, Functional Use, Department Ownership, And Other Useful Information. Space Ownership And Identification Is Critical For Va Strategic And Tactical Planning Efforts. Changes Are Constantly Made As Priorities Evolve To Facilitate Patient Care. Maintaining This Master Record Document Set Aides Space Management Committees And Promotes Healthful Strategic Planning. Bim Has Been A Crucial Tool In Updating The Va Cai Database. wall Heights Were Assumed And Need To Be Verified In This Project To Accurately Reflect And Update The Current Architectural As-is Conditions. hvac Air Handlers Located On Roofs Have Been Identified In Block Form. (displayed To Minimize Data Storage/memory Of File Size). as Part Of Visn 10 Standard Protocol, Nearly All New Construction And Designs Are Completed In Bim/ Revit - This Includes Architectural, Mep, And Other Details- (only Few Projects Are Completed Via Autocad), However All These Documents (including That Changed By Inhouse Staff And Contracts) Must Be Integrated Into One Master Record Document In Order To Maintain A Single Station Master Record File Set. This Contract Shall Integrate Bldg. Service Equipment (bse) Or Real Property Inventory And Equipment (rpie) (dmlss Term) Schedules And The Like Already Placed In Stand-alone Bim Documents For The Continuance And Advancement Of The Entire Station Being Documented Within A Master Record Bim/ Revit Document To Capture A Life Cycle Building Approach Vision. life Safety Drawings: this Portion Of The Project Consists Of Revising Drawings, Which Must Comply With The Joint Commission Requirements. Ae Shall Inspect The Buildings And Confirm The Accuracy Of The Drawings. Base Drawings Will Be Provided By Dva. Ae Shall Compare The Existing Condition With Base Drawings And Update The Drawings According To Existing Condition. life Safety Drawing Shall Be Delivered In Fully Editable Source Document Format With All Layers Intact (autocad) And In A Reproducible Colorful Pdf Format. The Life Safety Drawing Should Be Provided In A Scalable Format That Minimizes Unwanted Pixelization And Artifacts. the Life Safety Drawing Should Be Provided In Layers Or In Some Other Manner So That The Layout Can Be Easily Viewed By Selectable Criteria (i.e. Layers May Be Deleted Or Hidden As Necessary). Layout By Life Safety Legend Item: hood Extinguisher System (b 5 X 2) gaseous Extinguishing System (b 157) exit exit Discharge (rating Of Doors) smoke Barrier (with 30 Min. Fire Rating) smoke Barrier (with 1 Hr. Fire Rating) smoke Compartments (space Within Building Enclosed By Smoke Barriers. Including The Size Of Smoke Compartments) suites (with Size) fire Barrier (1 Hr. Fire Rating) fire Barrier (2 Hr. Fire Rating) fire Rated Door (and The Rating) smoke Door current Ls Drawings Must Address The Following Topics: a Legend That Clearly Identifies Features Of Fire And Life Safety areas Of The Building That Are Fully Sprinkled (if The Building Is Partially Sprinkled). Distinguish Between Wet And Dry Pipe Systems, I.e. Attic Spaces Dry. locations Of All Hazardous Storage Areas (as Defined By Nfpa 101 19.3.2.1 And 21.3.2.1) locations Of All Rated Barriers locations Of All Smoke Barriers locations Of Designated Smoke Compartments locations Of Chutes And Shafts suite Boundaries Including The Size And Type Of Suite (sleeping, Patient Care Non-sleeping, Non-patient Care. Note: Only Required For Healthcare Occupancies). any Approved Equivalencies Or Waivers draft Final / Final Submissions: Ae Shall Inspect Buildings 2,14,22,82,83 And 84 Under The Draft Final Submittal Then Submit The Updated Drawings For These Buildings For Review. Once The Draft Final Has Been Approved, The Remainder Of The Buildings Shall Be Inspected And Revised In Phase 2, Incorporating The Initial Review Comments From The Draft Final Phase For All Buildings. Drawings Shall Include All Attic, Basement And Sub-basement Spaces. contract Objective: Dva Uses Autodesk Revit (version 2023) As Its Bim System. Utilizing The Station S Existing Model Of Building Architectural Space, Life Safety Drawings, And Department Ownership (as Of December 2023) For All Dva Owned And Leased Buildings, The Architect/engineer (a/e) Firm Shall Validate, Capture And Incorporate Into The Model All Changes Due To Building Additions, Renovation Projects And Staff/department Moves. Visn 10 Capital Improvement Projects Are Required To Be Designed Utilizing Bim/revit (buildings) Or Civil 3d (site); The A/e Shall Either Merge Models From These Projects Or Modify The Station S Record Drawing Model To Capture Small Changes From Dva Staff Executed Renovation Projects. Mechanical, Electrical, Plumbing And Technology (mep-t) Shall Be Incorporated In The Revit Models If Previously Designed And Civil/site Data Changes Shall Be Incorporated Into Bim/civil-3d, And Provided During Each Submitted Review. configuration Management: Model Updates Shall Conform To Most Recent Version Of The Dva Bim Manual Found At The Dva Technical Information Library (https://www.cfm.va.gov/til/projreq.asp) And The Existing Visn 10 Bim Configuration (also Known As Formatting). contract Deliverables: The A/e Shall Deliver Submittal Documents That Include: updated Station Record Drawing Model In .rvt And .pdf Format updated Life Safety Record Documents In .rvt And .pdf Format the Updated Architectural Plan Of Each Building Floor Showing Department Color Coding And Associated Tables (detailed Below) In .pdf Format. tables Showing By Building Each Room Number, Room Nusf And Room Department Owner. Also Provide In .xlsx Format. tables Showing By Each Building Floor Each Department Gsf And The Net Change From The Previous Model Update. Also Provide In .xlsx Format. tables Showing For The Entire Station Each Department Gsf And The Net Change From The Previous Model Update. Also Provide In .xlsx Format. collected Source Documents Containing Mep-t And Civil/site Data Information Used Into The Updated Model. report Of Findings Document On Any Discrepancy Or Issues Determined For Dva Documents Provided. report Of Findings From Clash Detection Software For Model Accuracy And Model Solutions As To How Items Can Be Repaired/corrected. (submitted For Each Submission Update) report Of Findings From Autodesk Interoperability Tools Software Developed For Dva As To Blanks Or Other Identified Issues. Firm Shall Identify How Items Will Be Resolved And Corrected For Re-submission. (submit Report Identifying Issues For Each Submission Update) updated Site And Site Utility Plans Identifying Boundary Survey Information/ Utilities /manholes / Tanks And Other Smart Linkage Information Specific To The Grounds/site Of The Entire Campus. tables Showing By Building Each Room Number, Room Nusf And Room Department Owner And Quantity Of Acres On Each Site. Also Provide In .xlsx Format. bi-annual Drone Fly-over Of The Campuses Will Be Required Once During The Summer And Once During The Winter. This Bi-annual Documentation Shall Be Done In Both In Winter And Summer To Obtain Snow-free And Leaf-free Aerial Photography When The Sun Is 30 Degrees Or More Above The Horizon For Three Or More Hours. Skies Shall Be Clear (defined As When Cloud Shadows Will Not Appear On More Than Five Percent (5%) Of The Area In Any One Photo), Free From Excessive Smoke, Fog Or Haze, And Well-defined Images Can Be Resolved. Ground Conditions Shall Be Free Of Snow, Ice, Leaves And Excessive Soil Moisture. Rivers And Streams Shall Be Within Their Normal Banks. The Winter Photography Shall Be A Vertical Orthographic Visual Of The Entire Campus Boundary/site. The Summer Photography Shall Be A Pictorial Angular View Of The Campus Displaying Ideal Weather Conditions To Provide An Excellent Pictorial Image Of The Campus From Various View Site Locations. These Photo Captures Will Be Displayed In Various Media Presentations And Hung In Picture Frames Representing The Visn 10 Stations And The Respective Current Annual Views. Data Acquired From The Drone May Assist In The Updating Of The Station S Documents. All Permissions To Fly These Drones Must Be Obtained From The Federal Aviation Administration (faa), Any Adjacent U.s. Department Of Defense (dod) Or State National Guard Installation (as Applicable) And The Dva Station. Any Person Photographed Will Need To Be Made Unidentifiable Or Have Signed Appropriate Release. files And Deliverables Will Be Transmitted Utilizing The Ae Firms File Transfer Protocol (ftp) Website And A Cd Will Be Provided To The Facility. Final Snap-shot Data Will Be Provided To The Battle Creek Dva Medical Center. The Dva Retains Sole Rights To And Ownership Of The Updated Model And Source Documents Upon Contract Closeout. quality Control: The A/e Shall Implement A Quality Assurance/quality Control (qa/qc) Program To Ensure Bim Updates Are Accurate And Will Include Interviews With Dva Staff And On-site Inspections To Validate Any Assumptions Made. the A/e Shall Utilize Existing Uniform Dva Bim Standards System For A Universal And Expandable Record Drawing Library Which Will Enhance The Information Already Received. The Uniform Bim Standards System Must Be Consistent With Accepted Industry Standards And Existing Dva Cad Standards Except For Drawing Symbol Identification Which Is Identified By Site. The Departmental Space Ownership Color Designation Shall Be Consistent For All Visn 10 Facilities (example Mental Health Space At Each Site To Be Blue ). (see Attached Color Scheme By Department Name.) The Record Drawing Set Will Contain Field-verified, As-built Drawings For Potentially All These Documents (general, Life Safety, Civil, Site, Structural, Architectural, Of Existing Facilities And The Fire Protection, Plumbing, Steam Distribution, Mechanical, Electrical, Technology, Asbestos And Hazardous Materials, Security System, Overhead Paging System, Nurse Call System, And Space Driver) Information As Outlined For New Future Construction. Details Shall Follow The Dva Bim Guide. Https://www.cfm.va.gov/til/projreq.asp Which Is Currently Version 2.2. set-aside Information: This Procurement Is A Total Set-aside For Service-disabled Veteran Owned Small Business (sdvosb) Ae Firms. The Primary North American Industry Classification System (naics) Codes Is 541310, Architectural Services. Ae Firms Submitting Qualification Packages Must Be A Certified Sdvosb Registered In The Sba Veteran Small Business Certification (veteran Small Business Certification (sba.gov) Prior To The Deadline Established For Receipt Of Packages. Ae Firms Must Also Have A Current And Valid Registration In The System For Award Management (sam.gov | Home) For The Primary Or Branch Office Address From Which The Work Is Going To Be Performed. this Procurement Will Be Following The Procedures Established In The Brooks Act, Federal Acquisition Regulation (far) 15, Far 36.6, And Veterans Affairs Acquisition Regulation (vaar) 836.6. The Selection Process Will Be Made Using A Two-stage Process. Stage I Consists Of Evaluation Of All Sf330 Packages Submitted By Ae Firms Deemed Qualified By The Source Selection Evaluation Board (sseb) To Determine The Competitive Range. Those Firms Determined To Be In The Competitive Range Will Be Invited To Participate In Stage Ii Of The Selection Process By Providing Oral Presentations And Be Interviewed By The Sseb To Arrive At The Number One Most Highly Qualified Firm Who Will Then Receive A Solicitation To Provide A Fee For The Services Established By The Scope Of Work. stage I: Firms Responding To This Notice Will Be Evaluated And Ranked Using The Selection Criteria Listed Below. The Factors Are Listed In Descending Order Of Importance With. The Evaluation Factors Listed Below Shall Be Addressed In Part H Of The Sf-330. professional Qualifications: Describe The Firm S Professional Qualifications Necessary For Satisfactory Performance Of Required Services. The Qualifications Of The Individuals Which Will Be Used For These Services Will Be Examined For Experience And Education And Their Record Of Working Together As A Team. All Key Personnel For Whom Resumes Are Provided Shall Be Shown On The Organizational Chart In Section D Of Sf 330, Part 1. specialized Experience: Describe Specialized Experience And Technical Competence For The Type Of Work Required, Including Experience In Building Information Models (bim), Capital Asset Inventory (cai), Revit, Life Safety Modelling, And Aerial Photography/recording. firm S Capacity: Describe The Firm S Ability To Accomplish The Work In The Required Time Commensurate With The Scope Of Work, Including Existing Workload That May Limit The Firm S Capacity To Perform Project Work Expeditiously. past Performance: Describe Past Performance On Contracts With Government Agencies And Private Industry In Terms Of Cost Control, Quality Of Work, And Compliance With Schedules. Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided Via The Contractor Performance Assessment Reports System (cpars) For Projects Listed In Section F Of The Sf330 As Well As Any Other Pro-jects Contained In The Database And May Include Review Of Information Obtained Via Customer Inquiries, Other Government Databases, And Any Other Relevant Other Information Available To The Government. Project Past Performance References Older Than 5 Years Will Receive A Lesser Weight Than Those References For Projects Accomplished Within The Past 5 Years. geographic Location: Location Of The Primary Or Branch Working Office Listed In The Sf330 Of The Prime Ae Firm In The General Geographic Area Of The Project And Should Have Knowledge Of The Locality Of The Project. The Prime Ae Firm's Primary Or Branch Working Office From Which The Project Design Work Is To Be Performed Shall Be Located Within 300 Miles Driving Distance Of The Battle Creek Va Medical Center. Driving Distance Shall Be Calculated Using Google Maps 'best Route' Feature From The Prime Ae Firm's Primary Or Branch Working Office From Which The Design Work Is To Be Accomplished As Listed In The Sf330. A Copy Of The Google Map Result Shall Be Included With The Qualification Package Submission. Any Ae Firm's Primary Or Branch Working Office From Which The Design Work Is To Be Accomplished Is Not Registered In Sam Shall Result In The Entire Sf330 Submission Being Determined As Not Having Met The Requirements Of This Pre-solicitation Announcement And Shall Not Receive Further Consideration. management Plan: Describe The Firm S General Project Management Philosophy, Including The Approach That Will Be Used To Meet The Needs Of The Scope While Controlling The Schedule And Budget. Include A Description Of The Proposed Communication Plan Between Project Leadership, The Design Team, Subconsultants, And The Government. firm S Commitment To Small Business: Identify And Describe The Extent Of Your Firm S Commitment To The Use Of Sdvosb, Vosb, And Other Types Of Small Businesses As Subcontractors. stage Ii: The Ae Firms Selected To Provide Oral Presentations And Be Interviewed By The Sseb Will Be Provided Additional Evaluation Criteria To Address In Their Presentation And Will Be Given Sufficient Time To Prepare. After Final Evaluation Of The Firms Providing Presentations A Final Ranking Of The Firms Will Be Conducted And The Number One Ranked Firm Will Be Provided The Opportunity To Provide An Ae Fee Proposal. The Non-selected Firms Will Be Notified And Given The Opportunity To Request A Debrief. the Submission Must Include A Fully Completed Standard Form (sf) 330, Architect/engineer Qualifications (form Is Available On-line At Http://www.cfm.va.gov/contract/ae.asp). The Sf330 Shall Not Exceed A Total Of 50 Pages In A Common Font, Size 11 Or 12, Single Spaced. Use Graphic Presentations Where Such Use Will Contribute Relevant Data. The Background Color Of Each Page Of The Submission Shall Be White Or Ivory Stock Only. A Page Is Defined As Each Face Of An 8.5 X 11-inch Sheet Of Paper Containing Information. Supplemental Past Performance Information And The Google Maps Attachment Will Not Count Toward The 50-page Limit. submittal Instructions: The Sf330s Shall Be Submitted To Email Address: Terrance.deininger@va.gov. The Package Must Be Received No Later Than 03/18/2024 At 4:00 P.m. Et. questions And Other Inquiries Are To Be Directed Only Via Email To Contract Specialist At Terrance.deininger@va.gov. note: This Pre-solicitation Notice Is Subject To Amendment. Monitor This Advertisement And Subscribe To Sam.gov To Insure Notification Of Any Amendments Or Other Changes To This Advertisement.

Details: Description Request For Proposal Date: 26 June 2024 Rfp No.: Cs-2024-05-001 Name Of Consultant/consulting Firm: Address: Contact No.: E-mail Address: Tin: Philgeps Registration No.: The Provincial Government Of Sarangani – Sarangani Tourism And Investment Promotion Center (stipc), Thru Its Bids And Awards Committee (bac), Intends To Procure Consultancy Services For The Formulation Of The Sarangani Tourism Development Plan 2024-2028 Through Small Value Procurement (svp) Under Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Details Of The Procurement Project Is Indicated Below: Terms Of Reference Consultancy Services For The Formulation Of The Sarangani Tourism Development Plan 2024-2028 I. General Information: Service/ Work Description: Sarangani Province Tourism Master Plan (sptmp) 2024-2028 Project/program Title: Procurement Of Other Professional Services For The Formulation Of Sarangani Province Tourism Master Plan (2024-2028) Post Title: Local Prc- Licensed Consultant And Planner Duration: Approximately Three (3) Months Ii. Background/ Rationale: Sarangani Is A Province Of The Philippines Located In The Soccsksargen Region In Mindanao. Its Capital Is Alabel And Borders South Cotabato To The North And Davao Del Sur To The East. Sarangani Is Part Of The South Cotabato - Cotabato Province, Sultan Kudarat – Sarangani - General Santos City (soccsksargen) Development Cluster, And Is Linked By Paved Roads To The International Airport And World-class Fish Port Of Gen. Santos City. Good Roads And Regular Flights Through Gen. Santos City Allow The Province Easy Access To Manila, Cebu, Davao City, As Well As The Rest Of The Soccsksargen Areas. The Province Is Situated As The Country’s Major Gateway To The Brunei-indonesia-malaysia-the Philippines - East Asean Growth Area. With Its Proximity To Its Regional Counterparts, Sarangani Is In A Unique Position To Marshal Its Resources, Entice Tourists And Investors, And Compete In An International Market Under A Borderless Trade Regime. Inasmuch As The Sarangani Province Would Want To Take Advantage With Its Competitive Advantage In Terms Of Nature, Culture, Adventure Assets And Resources, However Tourism Industry Development And Promotional Activities In Sarangani Is Still Inadequate Since There Is No Tourism Master Plan. The Tourism Master Plan Will Serve As The Road Map For The Province’s Success As A Destination And To Attract Investors. With The Role Of The Local Government, That Is To Promote The Social, Economic, Environmental And Cultural Well–being Of Their Communities, The Lgu Has A Mandate To Craft Their Own Tourism Plan Which Sets Out The Priorities Over The Medium To Longer Term And How The Local Authority Intends To Contribute To Community Well–being. Tourism Development And Promotion Are Among The Functions Of Local Government Units (lgus) As Mandated By The Local Government Code Of 1991 (ra 7160). In Order To Harness The Engine Of Socioeconomic Growth And Cultural Affirmation To Generate Investment And Employment In The Province, It Is High Time That The Sarangani Should Have A Tourism Master Plan That Aims To Develop A Globally Competitive, Environmentally Sustainable, And Socially Responsible Tourism Industry That Promotes Inclusive Growth Through Employment Generation And Equitable Distribution Of Income Thereby Contributing To Building A Foundation For A High-thrust Society. Iii. Legal Basis: Under The Tourism Section Of The Devolution Transition Plan (dtp) Of The Province Of Sarangani For 2022-2024, The Office Of Sarangani Tourism And Investment Promotion Center- Tourism Section Is Mandated To Formulate The Sarangani Tourism Master Plan To Provide Direction For The Development And Promotion Of Tourism. Iv. Objectives: Pursuant To The Devolution Transition Plan (dtp) Of The Province Of Sarangani For 2022-2024, The Main Objective Of The Project Is To Develop A Sarangani Tourism Master Plan And Work For Its Adoption And Implementation By The Provincial And Its Local Governments Units. Further, It Also Aims To Identify Priority Tourism Project-areas With Potential Tourism Value And To Outline Approaches In Developing Such Areas. V. Expected Output: By The End Of The Contract Period Under This Tor, The Consultancy Firm Is Expected To Produce A Draft Of Sarangani Province Tourism Master Plan. Vi. Scope Of Work: The Formulation Of The Sptmp 2024-2028 Shall Be Based Primarily On The Conduct Of Document Review/desk And Literature Review, Rapid Site Appraisal, Key Informant Interviews/stakeholders’ Consultation, Focused Group Discussions, Strategic Planning Workshops, Site Visits, Desktop Research Of Demand And Supply, Previous Studies And Existing Plans. The Consultant Will Undertake Various Tasks Such As But Not Limited To The Following Stages And Deliverables: A. Preliminary Planning ▪ Design A Consultation Process With The Relevant Private And Public Stakeholders To Introduce The Project, Its Background, Purpose, And The Identifies Preliminary Issues; ▪ Design The Methodology, Work Plan And Schedules, Outputs And Deliverables, And The Project Organization; ▪ Prepare The Strength, Weakness, Opportunity, Threat (swot) Analysis Of The Entire Sarangani Tourism. B. Situational Analysis Report (profiling And Analysis Of Existing Conditions) ▪ Conduct A Review, Assessment, And Consolidation Of All Existing Plans/programs, Projects, Activities, Studies In The Provincial And Local Level Such As But Not Limited To Tourism Development/strategic Plan, Provincial Development And Physical Framework Plan (pdpfp), Comprehensive Development Plan, Comprehensive Land Use Plan (clup), Etc.; ▪ Conduct In-depth And Comprehensive Stakeholders’ Consultation From Provincial And Local Government Units, From The Investors And Other Relevant Interest Groups From The Public And Private Sectors; ▪ Identify Gaps In Market Demand And Supply Of Leisure-based Products, Services, And Facilities To Assess Opportunities To Bridge The Gaps Through The Integrated Development Area. ▪ Scope The Current Institutional, Operational, And Management Set-up In The Sarangani Province; ▪ Identify Activities That Address Issues Concerning Gender And Development Which Both Public And Private Sectors Should Implement To Attain Tourism Development And Competitiveness. C. Preliminary Sarangani Province Tourism Master Plan (sptmp) 2024-2028) ▪ Align The Tourism Framework In The Provincial Development And Physical Framework Plan (pdpfp) Of The Province For The Development Of Tourism. Define Its Strategies, Policies And Action Plan Needed; ▪ Identify The Nature And Scale Of Development With Serious Consideration Given To Social, Cultural, And Environmental Factors And Observing Principles Of Sustainable Development; ▪ Identify The Socio-cultural And Environmental Impacts, Especially Nature Biodiversity Conservation And Disaster Susceptibility Of The Intended Tourism Development And Propose Measures And Programs To Ensure That The Future Development Of The Property Is Socially And Environmentally Sustainable Including The Way In Which Local Communities Can Participate In The Supply Chain Created By The Development; The Consultant Shall Submit Reports Derived From Consultations With Stakeholders Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings. They Shall Include The Reports And Results In The Annex Part Of The Submissions. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report That May Be Requested By The Province. Vii. Deliverables Deliverables Components 1. Preliminary Planning 1.1 Background Purpose Of The Project 1.2 Approach Methodology 1.3 Work Plan Schedule 1.4 Outputs And Deliverables 1.5 Project Organization 1.6 Preliminary Issues Identified 2. Situational Analysis Report (profiling And Analysis Of Existing Condition) Comprehensive Provincial Profiling 2.1 The Study Area 2.2 Comparative Analysis Of Other Tourism Developments 2.3 S.w.o.t Analysis Market Study (demand-supply Analysis, Branding & Integrated Marketing Promotion Plan) 2.4 Market Gap And Use-need Analysis 2.5 Site Assessment: • Infrastructure; • Tourism Activities, Attractions And Products; • Market Share/ Existing Tourism Markets; • Tourism Earnings; • Environmental Scanning; • Current Management And Operation Setup; And • Social Issues 3. Preliminary Tourism Master Plan (conceptual Planning) – Draft Plan. Technical Study 3.1 Technical Study On The Tourism Profile Of Sarangani: • Existing Tourism Attractions, Product And Activities; • Existing Tourism Markets; • Accommodations And Other Tourist Facilities And Services; • Access Into The Area And Internal Transportation System; • Natural And Socio-economic Environment; And • Institutional Arrangements 3.2 Goals, Objectives And Targets • Strategic Issues And Challenges Affecting Local Tourism; And • Tourism Goals, Objectives And Targets (economic, Social, Environmental) 3.3 Strategic Directions/strategies And Programs, Projects And Activities 3.4 Implementation Plan For Priority Programs, Projects And Activities 3.5 Priority Capacity Development Needs 3.6 Monitoring And Evaluation Viii. Project Duration The Sptmp 2024-2028 Shall Be Completed Based On The Prescribed Timetable. The Works Shall Commence On The Date Of Issuance Of Notice To Proceed (ntp) Deliverables Duration In Days Review Period Revision Period 1. Preliminary Planning (pp) 5 Days Upon Receipt Of Ntp 15 Days Upon Receipt Of Pp 10 Days Upon Receipt Of Inputs 2. Situational Analysis Report (sar) 10 Days Upon Receipt Of Ntp 15 Days Upon Receipt Of Sar 5 Days Upon Receipt Of Inputs 3. Preliminary Sptmp – Draft Plan 15 Days Upon Submission Of Sar 10 Days Upon Receipt Of Preliminary Sptmp- Draft Plan 10 Days Upon Receipt Of Inputs 30 Days 40 Days 25 Days Total 95 Days The Tourism Planning Committee/ Technical Working Group Shall Be Provided With A Copy Of Each Deliverable For Review And Comments, And Revision By The Consultant Based On The Review And Revision Periods Shown On The Above Matrix. Ix. Implementation Arrangement In The Implementation Of This Project, The Consultant Will Be Contracted Under The Plgu Sarangani’s Terms Of Reference, And Undertake The Assigned Tasks And Responsibilities Under The Direct Supervision Of The Provincial Local Government Of Sarangani Through Sarangani Tourism And Investment Promotion Center (stipc)- Tourism Division. The Consultant Will Also Be Working With The Tourism Planning Committee/ Technical Working Group. The Plgu Sarangani Will Provide The Necessary Administrative And Logistics Support I.e. Participants' Invitation, Workshop Venue, Meals And Snacks, And Office Supplies. The Consultant Shall Submit Reports Derived From Consultations With Stakeholders, Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings And Workshops. It Will Form Part Of The Plan Annexes. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report That May Be Requested By The Plgu Sarangani/proponent Of The Project. X. Consultant Qualification And Experience The Consultancy Firm Should Have Extensive Experience In The Preparation Of Sarangani Province Tourism Master Plan (sptmp), Designed For Sustainable Development, Feasibility Studies, Development Plans, And Marketing Strategies At Local And Provincial Scale. The Consultancy Firm Must Likewise Be Highly Competent Technical Experts With Recognized Experience In Local, Provincial Or Regional Projects, As Well As Relevant Education And Training On Tourism, Planning, Marketing, Infrastructure And Product Development, Standards Setting, Local Governance, Financial And Economic, Environmental, And Socio-cultural Planning. It Is Preferred That The Consultancy Firm Have At Least Three (3) Years Prior Experience And Track Record In Undertaking Similar Or Relevant Projects Within The Context Of The Tourism Industry. The Consultancy Firm Shall Be A Team Of Multi-disciplinary Experts Which Shall Include But Not Limited To The Following Personnel: 1. Project Feasibility And Development Consultant/team Leader ▪ Should Be A Licensed Real Estate Consultant With At Least 2 Years’ Experience In Conducting Project Feasibility Studies, Business Plans, Development Plans And Other Related Services. ▪ Should Be A Licensed Environmental Planner With Experience In Planning And Implementing Development Projects Particularly In The Ecotourism And Utilities Industries. ▪ Should Have At Least A Master Degree In Management, Economics Or Related Discipline With Experience In Conducting Project Feasibility Studies, Business Plans And Marketing Plans ▪ Have Experience In Conducting Tourism Related Plans Of Local Governments Or Environmental Protected Areas. ▪ Must Have Experience In Tourism Planning, Policy, And Marketing At The Local, Provincial Or Regional Level. 2. Sustainable Development/design Consultant/tourism Market Specialist ▪ Should Be A Licensed Architect With At Least 10 Years’ Experience In Designing Development Projects ▪ Should Be A Licensed Environmental Planner With At Least 5 Years’ Experience ▪ Should Be A Real Estate Consultant With Experience In The Planning And Managing Ecotourism Projects ▪ Should Have At Least A Master’s Degree With Experience In Conducting Research In The Fields Of Sustainable Development, Public Infrastructure Projects ▪ Have Experience In Conducting Tourism Related Plans Of Local Governments Or Environmental Protected Areas. Xii. Project Budget The Total Allocation For The Draft Sarangani Province Tourism Master Plan Is Three Hundred Thousand Pesos (₱300,000.00). The Amount Shall Include Value-added Tax (vat) And All Other Applicable Government Taxes And Charges. All Meetings, Inspections, Consultations, Workshops, Focus Group Discussions And Administrative Costs Such As Printing And Materials Needed, And Transportation Arrangement Can Be Arranged With The Plgu Sarangani Through Sarangani Tourism And Investment Promotion Center. Xiii. Selection Criteria For Shortlisting Prospective Bidders/local Consulting Firms Are Required To Submit The Following: ▪ Professional License As Real Estate Consultants Allowed To Provide Consulting Services Under Republic Act (ra) 9646 ▪ Professional License As Environmental Planners Allowed To Provide Consulting Services Under Republic Act (ra) 10587 ▪ Company Profile ▪ Curriculum Vitae (cv) Of Key Experts Highlighting Their Required Professional Licenses, Relevant Education And Work Experiences ▪ Criteria For Shortlisting Participating Local Consulting Firm Are As Follows: Criteria/particulars Firm I. Experience And Capability Of The Firm (i.e Experience In Conducting Tourism Related Plans For Lgus Or Ngas) 60 Points Ii. Qualification Of Organic Personnel Or Personnel Who May Be Assigned To The Study: A) Professional License B) Education C) Related Experience 40 Points 20 Points 10 Points 10 Points Grand Total 100 Points Note:  Republic Act 9646, Otherwise Known As The Real Estate Services Act, Requires All Consultancy Services On Development Projects Involving Real Estate Properties Must Be Performed By A Licensed Real Estate Consultants. This Requirement Is Mandatory For All Participating Local Consulting Firms.  Republic Act 10587, Otherwise Known As The Environment Planning Act, Requires All Consultancy Services Involving Urban And Regional Planning, City Planning, Town And Country Planning, And/or Human Settlements Planning, Or Entails The Multi-disciplinary Art And Science Of Analyzing, Specifying, Clarifying, Harmonizing, Managing And Regulating The Use And Development Of Land And Water Resources, In Relation To Their Environs, For The Development Of Sustainable Communities And Ecosystems, Must Be Performed By A Licensed Environmental Planner. This Requirement Is Mandatory For All Participating Local Consulting Firms.  Foreign Consulting Firms Must Abide By The Foreign Reciprocity Policy Of Prc On Providing Consultancy Services In The Philippines As Also Provided For In Section 24 Of Ra 9646 And Section 28 Of Ra 10587. Eligibility Requirements: 1. Registration Certificate From Sec, Dti For Sole Proprietorship, Or Cda For Cooperatives. 2. Latest Mayor’s/business Permit 3. Professional License/curriculum Vitae 4. Philgeps Registration Number 5. Latest Income/business Tax Return For Abc’s Above ₱500,000.00 6. Original Or Certified True Copy Of Notarized Omnibus Sworn Statement For Abc’s Above ₱50,000.00 7. Statement Of The Prospective Bidder Of All Its Ongoing And Completed Government And Private Contracts, Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid 8. Statement Of The Consultant Specifying Its Nationality And Confirming That Those Who Will Actually Perform The Service Are Registered Professionals Authorized By The Appropriate Regulatory Body To Practice Those Professions And Allied Professions, Including Their Respective Curriculum Vitae. Note: • For Individuals Engaged Under Section 53.9 – Small Value Procurement Of Irr Of Ra 9184, Only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Mayor’s Permit. • In The Case Of Foreign Consultants, The Eligibility Requirements Or Statements, The Bids, And All Other Documents To Be Submitted To The Bac Must Be English. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents Submitted To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation Of The Documents In English. The Documents Shall Be Translated By The Relevant Foreign Government Agency, The Foreign Government Agency Authorized To Translate Documents, Or A Registered Translator In The Foreign Bidder’s Country; And Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment/post Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. After Having Carefully Read And Accepted The Terms Of Reference (tor) Herein Attached, I/we Submit Our Proposal/s For The Item As Follows: Financial Offer: Please Provide Your Proposal In The Table Below. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Proposal, And Does Not Reflect The Guaranteed Price. Project Name: Approved Budget For The Contract: ₱300,000.00 Your Quotation: Terms And Conditions: 1. The Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Price Proposal/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Of Bids. 3. The Price Proposal/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. The Proposals Exceeding The Approved Budget For The Contract (abc) Shall Be Disqualified. 5. The Award Of Contract Shall Be Made To The Lowest Calculated And Responsive Bid (lcrb) In Case Of Goods And Infrastructure Projects Or Highest Rated And Responsive Bid (hrrb) In Case Of Consulting Services Which Complies With The Minimum Technical Specification And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialled By You Or Any Of Your Duly Authorized Representatives. 7. The Items/services Shall Be Delivered According To The Requirements Specified In The Terms Of Reference. 8. In Case Of Two Or More Bidders Are Determined To Have Submitted The Highest Rated And Responsive Bid (hrrb), The Provincial Government Of Sarangani Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With The Gppb Circular 06-2005. 9. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Cost Of The Unperformed Portion For Every Day Of Delay. 10. In Case Of Foreign Bidders, The Eligibility Requirements Or Statements, The Bids And All Other Documents To Be Submitted To The Bac Must Be In English. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents Submitted To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation Of The Documents In English. The Documents Shall Be Translated By The Relevant Foreign Government Agency, The Foreign Government Agency Authorized To Translate Documents, Or A Registered Translator In The Foreign Bidder’s Country; And Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment/post Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. 11. Must Be Willing To Provide Services On A Send-bill Arrangement. Instructions: 1. Accomplish This Rfp Correctly And Accurately. 2. Do Not Alter The Contents Of This Form In Any Way. 3. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Proposal. 4. Failure To Follow These Instructions Will Disqualify Your Entire Bid. 5. The Interested Bidders Are Required To Submit Their Eligibility Requirements Together With Financial Proposal In One (1) Sealed Envelope, One (1) Original Copy And Five (5) Photocopies To Be Submitted On Or Before 11 June 2024 At 9:00 Am. Indicate The Following At The Back Of It Rfp No.: Cs-2024-05-001 Company Name: Address To: Atty. Jenric Y. Garcia - Bac Chairman Address: 2/f Pgso Building, Capitol Complex, Alabel, Sarangani Province Note: This Template Is Not Mandatory. The Bidders Can Create Their Own Proposal. _______________________ Signature Over Printed Name ________________________ Position/designation ________________________ Office Telephone No. ________________________ Fax/mobile No. ________________________ Email Address

Details: Description Acquisition Of Mobile Clinic Vehicle With Diagnostic Equipment Package And Accessories * 6-wheeler Truck With Customized Fabrication • Mobile Aluminum Van With An Interior Length Of 16ft. • Insulated Walls And Additional Reinforcement For Industrial Purposes. • All Walls Are Finished With A Composite Panel For The Interior • Sliding Glass Door (inside) And Swing Door (outside) At The Main Entrance • Installation Of 2 Sliding Windows • Provide An Entrance Stair For The Main Entrance • Painting Of The Alluminum Body • Installation Of Sticker Signage (layout Provide By The Client) • Installation Of Electrical Wiring And Lights. • Provide A Fifty-meter #10 Royal Cord As A Connecting Cable Wire •installation Of 1 Split-type And 1 Window-type Air Conditioner. • Installation Of Flooring (marine Plywood And Vinyl Finishing) • Provide An X-ray Room Area With A Small Lead Glass For Viewing (attached To The Sliding Door) • Installation Of An X-ray Unit • Provide A Mini Laboratory Workstation • Provide A Doctor's Consultation/check-up Room With A Patient's Bed And Floor Cabinets • Provide A Water Tank, Sink, Portable Vacuum Toilet With A Waste Tank, And An Exhaust Fan • Installation Of A Canopy • Installation Of A Generator Set •installation Of The Base For A 2-way Radio In The Driver's Dashboard • Comes With Four Pieces Of Park Jack • Provide A Special Key For All Compartments • Wind Breaker Laboratory Equipment * 1 Unit Centrifuge 8 Placer Tabletop Centrifuge Speed 200-6,000rpm, Display Digital Display For Time And Speed Value (or R,c,f, Value) Timer 0-30min Digital Timer Motor Brushless Dc Max. R.c.f. 4,265xg Capacity 8x(10-15)ml. Standard Accessory 8x(10-15)ml. Tube Adapter Optional Accessory (5-7)ml. Or (1.5-2.0)ml Tube Adapter, Weight (kg) N,w. 4,8/g.w.5.8 Overall Dimension W280xd280xh265mm Power Supply Ac 100-240v 50/60hz * 1 Unit Semiauto Chemistry Analyzer Test Mode: Kinetic, Endpoint, Two Point, Absorbance, Wavelength: 7 Standard Filters, 340,405,492,510,546,578,630nm, 1 Free Position, Wavelength Precision: ±2nm,width≤10nm, Absorbance Range: 0-4,500 Abs, Absorbance Precision: Outside 0.0001 Abs, Inside 0.00001 Abs Carryover & Repeatability Cv; <1%, Incubator: 37ᶞc,30ᶞc,25ᶞc And Others, Precision: ±0.1ᶞc, Sample Volume: 0-3000ul(500ul Recommend), Data Storage: 1000, Quality Control Curve: X Sd Cv% L-j Quality Control Curve For Each Test Item, Flow Cell: 32 Ul Quartz Glass 10mm, Lamp: Philips 6v 10w Halogen Lamp With The Longer Lifetime, Screen: 7-inch Color Lcd, Cpu: Arm Series High-speed Cpu, Printer; Internal Thermal Sensitive Printer, Interface; Rs-232 Work Environment; Temperature 0ᶞc-40ᶞc, Humidity:80%, Power Supply; 100240vac, 5060hz, 100va Dimension: L340mm*w270mm*h160mm, Net Weight; 5kc & 10.5kg •initial 1 Set Of Reagents (cholesterol, Hdlc &triclycerides-r-1:60mlx2, R-2: 20ml.x2 320 Test, Alt, Ast, & Glu Cod-pap-r-1:60mlx2, R-2: 15ml.x2 300 Test, Creatinine-s-r-1:60mlx2, R-2: 20ml.x2 320 Test, And Urea, Uric Acid-r-1:60mlx2, R-2: 15ml.x2 300 Test * 1 Unit 3 Parts Hematology Analyzer Priinciple Impedance Method For Wbc, Rbc, And Plt Counting, Cyanide-free Reagent For A Hemoglobin Test 21 Parameters Wbc, Lymph#, Mid#, Gran#, Lymph%, Mid%, Gran%,rbc,hgb,hct,mcv,mch,mchc,rdw-cv,rdw-sd, Plt,mpv,pdw,pct,p-lcr,p-lcc 3 Histograms Wbc,rbc, And Plt Reagent M-30d Diluent, M-20cfl Lyse, Probe Cleanser Sample Volume Prediluted Mode (20ul)whole Blood Mode (9ul) Throughput 70 Samples Per Hour Display 10.4-inch Tft Touch Screen Data Storage Capacity: Up To 500,000 Results Including Numeric And Graphical Information. Communication Lan Port Supports Hl& Protocol Support Bi-directional Lis Interface; 4 Usb Ports (for External Printer, Software Upgrade, Barcode Reader, External Wifi, Keyboard And Mouse) Lan Port (t) Printout Thermal Recorder, 50 Mm Wide Paper, Various Printouts Formats, External Printer Optional Operating Environment Temperature 0ᶞc-40ᶞc, Humidity:10%-90% Air Presure: 70k Pa-106kpa, Power Requirement 100v-24ov, ≤3000va, 50hz/60 Hz Dimension: Depth (410mm) X Width (300mm) X Height (400mm) Weight ≤20kg •initial 1 Set Of Reagents Lyse-0.31ml/cycle 1500, Diluent 20ml/cycle 950, Cleanser 1 Bot. 25 * 1 Unit Microscope Observation Method Brightfield, Darkfield Illuminator Transmitted Illuminator, Led Lamp Focus Focusing Mechanism: Stage Focus, Coarse Handle Stroke: 15mm, Coarse Adjustment Limit Stopper, Torque Adjustment For Coarse Adjustment Knob Field Diaphragm Binocular (option: Cx23-fs), Trinocular Revolving Nosepiece Manual, Standard (4 Positions) Stage Manual Stages With Right-hand Control, Built-in X; 76mm, Y;30mm Condenser Manual Abbe Condenser Na 1.25/w.d.-(4x-100x) (built - In) Observation Tubes Binocular, Standard (fn20), Trinocular, Tube Inclination Angel:30®, Trinocular Tube Light Path Selection (camera Observation): 0%:100%, 100%:0%, Interpupillary Distance Adjustment; 48-75mm Dimension (w X D X H) Binocular: 198 (w) X 398 (d) X 386 (h)mm, Trinocular: 198 (w) X 398 (d) X 430 (h)mm Weight Approx. 5.9kg. * 1 Unit Mini Refrigerator Full Range Digital Temperature Control From 5-20®c/frame And Handle, Triple-layered Tinted Glass Door With Stainless Steel Frame And Handle, 2 Durable And Attractive Wooden Shelves, Easy-to-use Touch Control With Led Temperature Display, Cool White Led Interior Lighting, Quiet And Low-vibration Compressor, Class A Rating Low Energy Consumption, Regulated Humidity, 4 Adjustable Feet * Pipetters • 1 Unit Pipette 1;10-100ul Adjustable Volum Pipette • 1 Unit Pipette 2;100-1000ul Single Channel Pipette * Basic Laboratory And Medical Supplies 1 Unit Digital X-ray With Panel Set • Using High Frequency Inverter Technology To Produce, Stable High Voltage Output Can Obtain Good Image Quality; • With Compact Design, It Is To Carry And Work In Different Areas And Locations; • There Are Three Exposure Cotrol Methods; Remote Control, Hand Switch And Interface Button Type; • Fault Self-diagnosis And Self Protection; • With A Flexible Digital Interface,users Can Go Deep Into The Core Programming Control And Can Be Adapted To Different Dr Detec Tors Parameters; • 5kw Portable X-ray Machine • Maximum Power; 5kw • Photography Kv Range; 40-50kv, 40-60kv, 40-80kv, 40-100kv, 40-110kv • Photography Ma Range; 100ma, 80ma, 63ma, 50ma, 32ma • Mas Range; 0.32-300 Mas • Exposure Time Range; 0.01-6.3s • Operating Frequency;>30 Khz • Input Power Type; 220v ± 10%, 50hz/60hz • Input Power Type; 37(l) X 26 (w) X23 (h) Cm220v ± 10%, 50hz/60hz • Weight; 21kg • X-ray Image Stand And Tube Pillar; Radio-graphic Device Movement Along Pillar1400 Mm ±5%; Focus Distance; 130 Cm ± 5%; Fixed Grid Optional; Grid Density 103l/inch, Grid 10;1; Sid 180cm; Size; 15"x18" * 1 Unit Truck Mounted Digital X-ray Machine Sensor; Scintillator; Direct Deposit Csl (cesium Lodide), Active Area; 434 X 430 Mm2, Image Matrix; 3072 X 3072 Pixels, Pixel Pitch; 140 Um Mechanical Dimension; 460 X 460 X 15 Mm3, Weight; 3.96 Kg, Housing Material; Carbon Fiber Imaging Plate, High Strength Aluminum Alloy Body Communication Communication Interface ; Gigabit Ethernet, Acquisition Timer; 2-4s, Exposure Control; F²aed® (full-field Aed), Manual Sync, External Sync Image Quality Spatial Resolution; 3.57 Ip/mm, Mtf; ≤63% (@1 Lp/mm), ≤35% (@2lp/mm), ≤17% (@3 Lp/mm), Dqe (rqa5, 30 Ugy)≤62% (@ 0 Lp/mm), ≤17% (@ 3 Lp/mm), Dynamic Range; > 80 Db Environmental Operating; Natural Cooling Temperature Range; 5-35 ͦc, Humidity Range (non-condensing); 30%-75% Rh, Storage-temperature Range 20-55 ͦc-humidity Range; 10% - 90% Rh Power Power Supply; 100-240 Volts Ac, Frequency; 50/60 Hz, Power Dissipation; 22w (operating), 8w (standby Mode) * 1 Unit Wired Panel 1800 Le * 1 Unit Laptop * 1 Unit Printer Ultrasound * 1 Unit Portable Ultrasound • 12-inch Rotatable Led Monitor (0-30 Deg) Adapt To Different Viewing Angles • Ultra-light And Compact Design, Ideal For Mobile S • Power Supply - Ac 240v-100v, 50hz-60hz • A Broad Range Of Transducers Available • Software Packages, General Measurement, Ob, Obstetrics, Gyn, Urology, Abdomen, Cardiac B/m Mode, Vascular, Small Parts, Orthopedic, Pediatrics • Standard Configuration Main Unit, 3x Usb Ports, 1 X Probe Connector, C3-a Convex Probe Included, Vga Port, Video Port & Lan Port Ecg Machine * 1 Unit Portable Ecg Machine • 3 Packs Initial Tracing Paper • 3 Channel Ecg Machine With Interpretation, 5.0" Color Tft Lcd Display, Simultaneous 12 Leads Acquisition And 1, 1+1, 3 Channel (manual/auto) Recording With High Resolution Thermal Printer, Manual/auto Working Modes, Use Digital Isolation Technology And Digital Signal Processing, Baseline Stabilization Inspection, Full Alphanumeric Silicon Keyboard,support U Disk And Sd Card Storage, Support Wifi Connection Workstation, Dimension; 65cm X 35cm X 25cm Communication * 2 Units 2-way Radio • Portable Radio And Base Radio (to Be Installed In The Truck) 136-174mhz; 400-490mhz, Output Power; 60w (vhf), 40w (uhf), 200 Programmable Channels, Ctcss/dcs Scan, Scramble Function, Compander To Reduce Noise, Ani Function (dtmf)/ani, 5-tone/ani) Ptt Id, Qhm-03 Multifunctional Microphone With Dtmf • Receiver (etsi En 300 096 Standard Testing And Transmitted (etsi En 300 066 Standard Testing 1 Unit Generator Set (15 Kva) * Generator •brush, Self-excitation, 2 Poles Single-phase, Automatic Voltage Regulator (avr), 60hz, 15kva Max Ac Output, 10kva Rated Ac Output, 220v Rated Ac Voltage, 100%=1.0 Power Factor * Engine Forced Air-cooled, 4 Stroke, Direct Injection, Displacement; 496cc, Max Output; 18hp, Fuel; Diesel Light Fuel (bs- Al Or Equivalent), Fuel Tank Capacity; 1gl, Continuous Operating Hours; 5 Bh, Oil Capacity; 1.65l, Ignition System; Direct-injection, Standing System; Electric, Operating Noise Level (7m); 72db * Dimensions Dimension Lxwxh; 91cm X 52cm X 65cm * Package Dimensions Overall Dimension Lxwxh; 95cm X 56cm X 72cm, Net/cross Weight; 155kg/165kg 1 Unit Other Equipment And Supplies * Split-type Aircon, 1.5 Hp, Non-inverter, * Window Type Aircon, 1.5hp, Non-inverter, * Compact Silent Generator (10kva Gen Set) * Fire Extinguisher Ervices • Applications; Urology, Vascular, Small Parts, Pediatrics, Cardiology • Display Modes; B, B/b, 4b, M, B/m • Gray Scale 256 Levels • Multiple Beam Forming Technology (enhance Frame Rate, Improve Image Resolution) • 240mm Max Scanning Depth (depending On The Probe Type) • 2.5mhz - 11 Mhz Probe Frequency (depending On The Probe Type) • Archives Management - Patient Information Management, Patient Images Record, Patient Exam Report Classes Of Fire; Abc, Chimical Efficacy; 12 Years, Warranty; 5 Years, Non-conductor Of Electricity; Yes Non-corrosiver; No, Non-residual; No, Multi-shot; No * 1 Unit Wheelchair • Foldable Lightweight Alluminum Frame, Fixed Armrest & Flip-up Footrest, Foldable Backrest For Easy Storage, Comes With United Handbrakers, Solid Front Castor; 15cm, Solid Back Castor; 30cm, Nylon Seat, Weight; 8kg, Max Load; 100kg * 1 Unit Stretcher • Unfolded Size (lx W X H); 190x64x45cm, Folded Size (lx W X H); 92x19x11cm, Military Style With Bag, Durable Aluminum Constructed Frame With Steel Legs And Reinforced Water-resistance Polyester Fabric, Perfect For Outings, Traveling, Camping, Daycare, Or Lounging, Dimensions Of 75" L, By 25" W And 18" Off The Ground; Holds Up To 250 Poundsa, Carrying Bag Included; Folds Up To 36"l X 7"w X 4"h And Weight 121lbs, Hassle-free Set Up * 1 Unit First Aid Kit Adhesive Bandages In Various Sizes (also Known As Plasters Or Band-aids), Sterile Gauze Pads Or Rolls, Adhesive Tape, Antiseptic Wipe Or Solution, Alcohol Wipes Or Solution, Disposable Gloves, Tweezers, Scissors, Intant Cold Compress, Face Mask, Oral Thermometer, Pain Relievers (such As Acetaminophen Or Ibuprofen), Antihistamine Tablets Or Cream (for Allergic Reactions), Hydrocortisone Cream (for Skin Irritations And Rashes), Burn Ointment * 3 Unit Table * 12 Units Chairs * 1 Unit Canopy 1 Unit Genxpert Machine And Accessories And Cartridges Cepheid Gxiv-4 Tsk With Cartridges 1 Unit Dental Chair With Dental Kits And Accessories (lights And Forceps) Rapid Diagnostic Test * 10 Bxs. Trimera Drug Of Abuse (doa) Rapid Test Range (25's) * 10 Bxs. Trimera Hcg Pregnancy Test (urine And Serum)(25's) * 10 Bxs. Trimerah. Pylori Rapid Test(25's) * 10 Bxs. Trimera Fecal Occult Blood (fob) Rapid Test (25's) * 10 Bxs. Trimera Typhoid. Rapid Test (25's) * 10 Bxs. Trimera Dengue Nsi And Lgg/lgm Combo Rapid Test (25's) * 10 Bxs. Trimera Malaria Rapid Test (25's) * 10 Bxs. Trimera Leptospira Lgg And Lgm Rapid Test (25's) * 10 Bxs. Trimera Syphilis Rapid Test (25's) * 10 Bxs. Trimera Hepotitis B Virus (hbv) Rapid Test Range (25's) * 10 Bxs. Trimera Hepotitis B Surfoce Antigen (hbsag)) Rapid Test (25's) * 10 Bxs. Trimera Hepotitis C Virus (hcv) Rapid Test (25's) * 10 Bxs. Trimera Human Immunodeficiency Virus (hiv) Rapid Test Range (25's) * 10 Bxs. Trimera Cordioc Marker Rapid Test Range (25's) With Technical Assistance Of Company Manpower For 1 Month To Dry Run The Equipments And Train The Mho Personnel With Lgu Rizal Decals, Lto Registered Under Rizal Lgu And Gsis Insurance

Details: Background nist Is Developing Measurement Methodologies For Detection And Identification Of Very Low Concentration Of Nanoparticle Contaminants At Extremely Low Concentration Regimes. More Than 75% Of Particles On An Integrated Chip Are From Liquid Contaminates That Are Introduced During The Fabrication Process. Currently, The Main Approaches For Single Particle (sub-20nm) Counting Are Icp-ms, And Laser Scattering. Industry Is Unable To Measure/control Baseline Impurities Below 1 Ppt (parts Per Trillion, Based On Dissolved Ions). The Big Concern Is Distinguishing The Instrument Noise From The Actual Particle Signal. To Address This Measurement Challenge, We Also Aim At Understanding The Factors That Govern The Surface Deposition Of Such Nanoparticles To Develop Methods For Their Controlled And Predictable Deposition. These Factors Include Chemical Interactions And Physical Shape Of The Nanofeatures On The Surface Of Interest. In Part Of This Effort, We Will Use Fluorescence, Raman And Dark-field Optical Microscopies That Are Powerful Tools For Detecting Nanoparticles Down To Few Nanometers In Size. These Optical Methods Tandem With Other High-resolution And High-sensitivity Surface Analytical Instrumentations Will Be Used To Develop Novel Methods For Rapid Particle Impurity Detection On A Chip. in This Regard Materials Measurement Science Division (mmsd) Of Nist Is Planning To Acquire A Super Resolution Optical Microscope With Unique Capabilities To Meet The Challenges Of This Project. Mmsd Has Core Expertise In Multiscale Materials Characterization, Atomic And Nanoscale Metrology To Address National Priorities And Support Critical And Emerging Technologies. for Reproducible And Reliable Detection Of Single Particles As Well As Faint Nanoscale Emitters On A Surface, A Great Deal Of Improved Sensitivity And Speed Is Needed To Detect Their Fluorescence, And Raman Scattering Emissions. As Such The Platform For Optical Microscopy Must Have Multiple Functionalities That Could Be Used In Parallel Or Tandem. Firstly, It Must Be Achromatic (no Refractive Optics) To Provide A Large Spectral Range From Ultraviolet (uv) To Near Infrared (nir). It Must Have The Optics And Detection Systems Capable Of Delivering High Sensitivity, And High Speed That Are Absolutely Essential For Detection And Collection Of Light From Nanoscale Emitters With Low Quantum Efficiencies. It Must Also Be Equipped With Appropriate Monochromatic Laser Excitation Sources And Data Collection And Processing Tools. These Capabilities Should Also Allow Rapid Mapping Of Nanoparticles Revealing Their Surface Spatial Distribution. This Mapping Should Include Maps Of The Different Spectroscopies Including Raman, Fluorescence, And Dark-field Light Scattering. Moreover, The Software And Hardware Should Allow Stitching These Maps To Analyze A Large Size Wafer, While Offering High Resolution Spectra Of The Nanoparticles. Moreover, To Boost The Detection Sensitivity, The Microscope Must Be Compatible For Receiving A Cryogenic Stage For Performing Low Temperature Optical Microscopy Techniques Listed Earlier. nist Is Seeking Information From Sources That May Be Capable Of Providing A Solution That Will Achieve The Objectives Described Above, In Addition To The Following Essential Requirements: system Requirements • The Instrument Must Be Fully Achromatic (no Refractive Optics) To Provide A Large Spectral Range, Allowing It To Work From 400 Nm Up To 1600 Nm With 2 Multichannel Detectors (ccd And Ingaas) In A Single Spectrograph Without Any Exchange Of Optics In The Spectrograph. Furthermore, The System Must Be Ready To Allow Nir Raman Microscopy. • The Instrument Should Include A Flat Field Czerny-turner Spectrograph, Providing High Quality Slit Image Flat Over At Least 1 Inch And Then Should Integrate An Air-cooled Open Electrode Ccd Detector 1 Inch Long (minimum 1024x256 Pixels) Sensitive From 200 To 1050nm Or More. • The Gratings Must Be Easily Interchangeable With No Limit To The Number Of Gratings That Can Be Added To The System. It Is Desired That The System Offers Medium And High Spectral Resolution By Using 2 Gratings With Different Grooves Densities, Mounted On The Same Turret. • Must Have Class 1 Microscope Enclosure For Laser Safety And Ambient Light Control. lasers • The System Should Allow To Couple Permanently Up To 6 Motorized Lasers Directly Coupled To The Microscope. Optical Fiber Coupling Is Not Accepted. The System Must Include All The Necessary Optics, And Mechanical Adaptations For Coupling The Lasers, Adjusting Their Power. • 532nm High Brightness Laser Should Feature At Least The Following Specifications: power >100mw, Beam Diameter<1mm, Linewidth<1mhz, M²<1,2 • 633nm High Brightness Laser Should Feature At Least The Following Specifications: power >17mw, Beam Diameter<1mm, Linewidth<1mhz, M²<1,2 • 785nm High Brightness Laser Should Feature At Least The Following Specifications: power >100mw, Beam Diameter<3mm, Beam Divergence<1mrad, M²<1,8 filters • For Maximum Sensitivity The Filters Must Operate In Injection/rejection Mode: The Same Filter Reflects The Laser Into The Microscope And Rejects The Rayleigh And Laser Scattered Light That Is Reflected Back Into The Spectrometer. • The Rayleigh Filter Holder Should Be Motorized And Allow Adjustment Of The Angle For Each Individual Filter. • As A Standard, Without The Use Of Additional Expensive Ultra-low Frequency (ulf) Optics, The Instrument Must Allow For 50 – 60 Cm-1 Low Frequency Acquisition For Its Vis And Nir Lasers. • The Instrument Should Offer Access To Very Low Wavenumber Spectral Regions Below 50 Cm-1 Using Edge Filters Mounted On Motorized Kinematic Mounts For Quick Wavelength Change Without Any Alignment. mapping • The Instrument Should Be Equipped With A Motorized X-y Computer-controlled Stage With 10 Nm Minimum Step-resolution And Motorized Z-axis With Step-resolution Of 10 Nm Or Better. • The System Must Allow Fast Raman Imaging With An Acquisition Time Of ≤5 Ms Per Spectrum (without The Use Of An Emccd) With Any Laser And Objective Configuration By Allowing The Ccd Shutter To Be Open And Collecting At Discrete Time Intervals, While Retaining Confocality. • The Instrument Should Be Equipped With Two Xy Piezo Mirror Scanners For Laser Rastering. The Piezo Scanner Should Be Able Map With Nanometric Steps For More Accurate And Precise Mapping Than A Motorized X-y Stage. • The Piezo Scanner Should Allow Confocal Mapping Without Stage Movement, Within The Objective Field Of View. The Piezo Scanner Should Be Able Map With Nanometric Steps Over Several Tens Of Square Micrometers Without Moving The Sample Enabling Mapping In Environmental Cells Such As A Cryoadvance-50 By Montana Instruments. • The Piezo Scanner Should Allow Averaging An Area Within The Objective To Prevent Photobleaching Or Laser Damage Of The Materials. • The Piezo Scanner Should Be Capable Of Generating A Macro Spot. The System Should Be Able To Combine Xyz Motorized Stage Capability With A Macro Spot Capability To Map Large Dimensions Samples Within A Short Time. The Macro Spot Dimensions Should Be Adjustable To The Type Of Sample, From A Line To A Square Or A Rectangle. microscope • The Instrument Should Include A True Confocal Microscope, Which Must Be Fully And Permanently Integrated In The Main Frame Of The System And Directly Coupled To Spectrometer To Ensure Highest Spatial Resolution, Sensitivity And Stability. Fiber Coupling Is Not Acceptable As This Compromises Ease Of Use. Motorized Confocal Pinhole Should Be Continuously Adjustable And Computer Controlled, To Adjust The Probed Volume According To The Type Of Sample. microscope Options • The System Should Include A Rigidly Attached Free Space Microscope With High Quality Optics. It Is Desired That The Objectives Turret Moves Rather Than The Stage To Allow Big Samples Or Cryostats To Be Used Under The Microscope Such As A Closed Loop Montana Cryostat, Cryoadvance-50. • Polarization, Dic And Phase Contrast Visualization Modes Future Extensions Should Be Available (optional). • The System Should Include A Stage Insert For One Filter Holder. Minimum Requirement For The Filers: - Filter Holder, 47 Mm Diameter, Closed Version, Bayonet Cap - 25 Mm Diameter, Closed Version, Screw Cap • The System Should Include Polarized White Light And Dark Field In Reflection And Transmission Illumination, And Koehler Illumination System With Abbe Condenser And Powerful Led Source. • The Microscope Should Include 5x, 10x And 100x Objectives And Optical Coupling From Microscope To Spectrometer Maximized For Best Spatial Resolution, That Is For The 100x Objective. Minimum Requirement For The Objectives: - 5x Visible, Na = 0.10, Wd = 19.6 Mm - 10x Visible, Na = 0.25, Wd = 10.6 Mm - 100x Visible, Na = 0.9, Wd = 0.21 Mm • The Microscope Should Include 100x Oil Immersion Objective (na = 1.25, Wd = 0.15 Mm Or Better) • The Microscope Must Be Equipped With A High-definition Usb Color Camera To Visualize The Sample Under White Light Illumination And The Laser Spot Simultaneously. • The System Must Include An Accessory For Measuring Horizontally. spectrograph • It Is Required That The Instrument Has The Capability For High Spectral Resolution As This Is Required To Provide More Precise Band Shape Analysis, Frequency Position And Separation Of Close Peaks. For Optimum Spectral Performance, The Instrument Should Have A Focal Length Of At Least 600 Mm And Feature A Spectral Dispersion Better Than 0.35cm-1 Per Pixel (26 Microns) For 633 Nm Excitation Wavelength With 1800gr/mm Grating. o Spectrograph Focal Length Must Be 650mm Or Longer o Spectral Resolution <0,5cm-1 Fwhm At 633nm detectors • The Spectrometer Must Have At Least Three Detector Ports To Allow The System To Be Configured With 3 Te Cooled Multichannel Detectors Simultaneously. This System Will Be Used For Both Raman And Pl Measurements In The Nir. In Addition. It Is Desired That The System Can Accept An Additional Single Channel Detector Port For Future Upgrade. • The Instrument Offered Must Provide A Ccd Chip Of At Least 25 Mm In Width And At Least 1024x256 Pixels. The Complete Chip (1024 Pixels) Must Be Used To Acquire The Spectral Data, In Both Stationary And Continuous Scanning Modes, Without Spectral Distortion. • To Provide The Highest Sensitivity For Rapid Raman Measurements The Ccd Delivered With This System Must Provide A Quantum Efficiency (qe) That Is At Least 80% From 500nm To 800nm And Have A Peak Qe Of At Least 95%. • Ccd Should Be Deep Cooled To At Least -60°c, To Provide Low Noise Performance (dark Current <0,002e-/pixel/sec). Detector Linearity Should Be Better Than 99%. software Capabilities • Windows 10 Based Software. • The Instrument Software Must Drive The Mapping Stage And Allow The Acquisition Of Hyperspectral Images. Exact Positioning Of The Sample And Mapping Area Is Required – Therefore An Image Capture Card And Video Camera Should Be Used To Visualize The Sample And Be Coupled Through The System Software. The Software Must Also Allow The Visualization And Mathematical Manipulation Of Hyperspectral Images. It Must Be Possible To Generate Images Of Band Intensity, Position And Width. • It Is Not Acceptable To Have 2 Separate Software For Acquisition And Data Processing. • Software Should Include Mosaic Capability To Generate Large Area Extended Image Of The Sample, And It Should Permit Low/high Magnification Video Images To Be Simultaneously Visualized To Facilitate Finding The Region Of Interest In Any Sample. • It Is Desired That A 3d Topography Map Can Be Realized Using Focus-stacking Imaging Technology Even On Large Areas, Independently From The Raman/pl Acquisition Map. • The System Should Allow Morphological Particle Analysis Based On Video Image And Should Allow Automated Localization Of The Particles For Raman/pl Acquisition. It Is Preferred If Each Single Particle Can Be Mapped In Order To Clearly Identify Aggregates From Individual Particles. • The System Must Include A Spectral Identification Function Software Permitting The Creation Of Spectra Libraries And The Search Of Spectra For Identification. 2500 Spectra Or More Must Be Included In The Library, Dedicated To Different Sample Families. • Multivariate Analysis Capability Should Be Built-in And Include Pca, Mcr, Hca, Dca And Pls At Least. future Extensions • The System Should Allow To Be Coupled To An Afm System For Afm/raman Co-localized Imaging And Ters Measurement. • The Microscope Should Include A 74x Fully Achromatic Reflective Objective (schwarzschild Design) Covering [200-2100nm] Spectral Range. It Is Preferred That The Objective Entrance Pupil Diameter Doesn't Exceed 4mm, Na=0.65, Wd=1mm. • Instrument Should Offer Access To Very Low Wavenumber Spectral Regions Below Or At 5 Cm-1 By The Use Of High Transmittance Filters (no Premonochromator Is Accepted) • The System Must Accommodate A Liquid Nitrogen Cooled Ingaas Detector Array With At Least 512 Pixels Working From 800 Nm To 1550 Nm With A Quantum Efficiency Of At Least 80% Between 1000 Nm And 1500 Nm. how To Respond To This Notice in Responding To This Notice, Please Do Not Provide Proprietary Information. Please Include Only The Following Information, Readable In Either Microsoft Word 365, Microsoft Excel 365, Or .pdf Format, In The Response: Submit The Response By Email To The Primary Point Of Contact And, If Specified, To The Secondary Point Of Contact Listed In This Notice As Soon As Possible, And Preferably Before The Closing Date And Time Of This Notice. Please Note That To Be Considered For Award Under Any Official Solicitation, The Entity Must Be Registered And “active” In Sam At The Time Of Solicitation Response. provide The Complete Name Of Your Company, Address, Name Of Contact For Follow-up Questions, Their Email, Their Phone Number And, If Your Company Has An Active Registration In Https://sam.gov, Your Company’s Unique Entity Id (uei). identify The Equipment That Your Company Sells That Can Meet The Objectives Addressed In The Background Section Of This Notice. For Each Product Recommended To Meet The Government’s Requirement, Provide The Following: manufacturer Name model Number technical Specifications if Your Company Is Not The Manufacturer, Provide Information On Your Company’s Status As An Authorized Reseller Of The Product(s) describe Performance Capabilities Of The Product(s) Your Company Recommends To Meet The Government’s Requirements. Additionally, If There Are Other Features Or Functions That You Believe Would Assist Nist In Meeting Its Objectives Described Above, Please Discuss In Your Response. discuss Whether The Equipment That Your Company Sells And Which You Describe In Your Response To This Notice May Be Customized To Specifications And Indicate Any Limits To Customization. identify Any Aspects Of The Nist Market Research Notice, Including Instructions, And Draft Minimum Specifications In The Background Section You Cannot Meet And State Why. Please Offer Suggestions For How The Market Research Notice And Draft Minimum Specifications Could Be Made More Competitive. state Whether The Proposed Equipment Is Manufactured In The United States And, If Not, State The Name Of The Country Where The Equipment Is Manufactured. identify Any Plans/possibilities For Changes In Manufacturing Location Of The Aforementioned Equipment And Provide Relevant Details, Including Timeline. for The Naics Code Listed In This Notice: indicate Whether Your Company Is (a) A Small Business Or (b) Other Than Small Business. See The Table Of Small Business Size Standards And The Associated .pdf Download File For Small Business Size Standards And Additional Information. if You Believe The Naics Code Listed In This Notice Is Not The Best Naics Code For The Type Of Product Addressed In This Notice, Identify An Alternative Naics Code That You Believe Would Be More Appropriate For The Planned Procurement. describe Services That Are Available With The Purchase Of The Aforementioned Equipment From Your Company Such As Installation, Training, And Equipment Maintenance. describe Standard Terms And Conditions Of Sale Offered By Your Company For The Recommended Equipment Such As: Delivery Time After Your Company Accepts The Order; Fob Shipping Terms; Manufacturer Warranty (including Details Regarding Nature And Duration); If Available, Description(s) Of Available Extended Warranty; Equipment Setup And Test; Operator And Service Instruction Manual(s); Cleanup After Installation; And If Applicable, Other Offered Services. Provide A Copy Of Manufacturer Standard Terms And Conditions That Typically Relate To The Sale Of The Specified Equipment, If Available. state Whether Your Company Offers Facility Renovation Services Related To Installation Of The Recommended Equipment At Its Delivery Destination, If Required Per The Nist-identified Minimum Specifications, And Provide Description Of Said Services. Indicate If Your Company Performs The Facility Renovation Services Or Typically Subcontracts The Work To Another Company. Indicate If Your Company Would Be Interested In Inspecting The Intended Installation Site During The Market Research Phase. state Published Price, Discount, Or Rebate Arrangements For Recommended Equipment And/or Provide Link To Access Company’s Published Prices For Equipment And Services. if The Recommended Equipment And Related Services Are Available For Purchase On Any Existing Federal Supply Schedule Contract(s) Or Other Contracts Against Which Nist May Be Able To Place Orders, Identify The Contract Number(s) And Other Relevant Information. identify Any Customers In The Public Or Private Sectors To Which You Provided The Recommended Or Similar Equipment. Include Customer(s) Information: Company Name, Phone Number, Point Of Contact, Email Address. provide Any Other Information That You Believe Would Be Valuable For Nist To Know As Part Of Its Market Research For This Requirement. state If You Require Nist To Provide Additional Information To Improve Your Understanding Of The Government’s Requirement And/or Would Like To Meet With Nist Representatives To Discuss The Requirement And The Capabilities Of The Identified Equipment. questions Regarding This Notice questions Regarding This Notice May Be Submitted Via Email To The Primary Point Of Contact And The Secondary Point Of Contact Listed In This Notice. Questions Should Be Submitted So That They Are Received 5 Days Prior To The Response Date. If The Contracting Officer Determines That Providing A Written Amendment To This Notice To Document Question(s) Received Would Benefit Other Potential Respondents, The Questions Would Be Anonymized, And A Written Response To Such Question(s) Would Be Provided Via An Amendment To This Notice. important Notes this Notice Is For Market Research Purposes And Should Not Be Construed As A Commitment By Nist To Issue A Solicitation Or Ultimately Award A Contract. There Is No Solicitation Available At This Time. this Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. nist Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization’s Capability. respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. after A Review Of The Responses Received, A Synopsis And Solicitation May Be Published On Gsa’s Ebuy Or Sam.gov. However, Responses To This Notice Will Not Be Considered An Adequate Response To Any Such Solicitation(s). the Responses Shall Not Exceed 12 Pages Including All Attachments, Charts, Etc. thank You For Taking The Time To Submit A Response To This Request!

Details:                                                                                u.s. Department Of State                                                            management And Administrative Support Services                                                                                     Sources Sought                                                                                   Statement Of Work this Is A Sources Sought Notice Only. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations. This Sources Sought Notice Is Issued For Information And Planning Purposes Only As Part Of U.s. Department Of State (dos) Market Research And Does Not Constitute A Solicitation. This Requirement Is Covered Under Naics Code). 541611- Administrative Management And General Management Consulting Services. the Purpose Of This Notice Is To Obtain Information Regarding The Availability And Capability Of Qualified 8(a)  Certified Small Business  Firms To Provide A Range Of Management And Consulting Support Services As Outlined In The Statement Of Work (sow) Below: 1.  General: the U.s. Department Of State’s (dos) Bureau Of Administration (a) Advances United States Foreign Policy Through Dynamic Enterprise Operations And Innovative Business Solutions That Enable A Global Diplomatic Platform. within The A Bureau The Working Capital Fund’s (wcf) Mission Is To Champion Fiscal Responsibility For Its Service Providers And Customers, Ensuring The Department Receives The Best Value For The Products And Services Offered. 2.  Description: the Contractor Will Provide A Range Of Management And Consulting Support Including: Identification Of Underperforming Wcf Service Centers, Cost Centers And Lines Of Business; Root Cause Analysis Of Performance Issues And Proposed Remediation; Implementation And Reporting Of Remediation Plans; Development Of Customer Support Materials Including Documentation, Reports And Standard Operating Procedures; Creation Of Customer Facing Dashboards Using Microsoft Power Platform; Integration Of New Service Centers Into The Wcf; And Day-to-day Management Of Customer Portfolios To Include Multi-year Budgeting, Revenue Forecasting And Tracking, Coordination With The Bureau Of Budget And Planning, And Daily Execution Of Funds. the Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, Other Items And Non-personal Services Necessary To Support The Effort As Defined In This Document; Except For Those Items Specified As Government Furnished Equipment (gfe). The Contractor Shall Perform To The Standards In This Document For This Effort. the Government Shall Not Exercise Any Supervision Or Control Over Contractor Personnel, Who Are The Service Providers Performing The Services Described Herein.  Such Effort Service Providers Shall Be Accountable Solely To The Contractor Who In Turn Is Responsible To The Government. - Tasks the Contractor Will Perform The Following Tasks Under The Direction Of The Government, Including But Not Limited To: objectives deliver Work Products On Time And With High Quality To Support The Government’s Projects And Objectives provide Management And Technical Expertise To Recommend Improvements In Processes And Service Offerings assist In Improving Business Processes And Technical Capabilities provide Detailed Data Analysis And Statistical Reporting On Wcf Operations. provide Revenue And Cost Studies And Recommendations On Appropriate Wcf Pricing improve The Efficiency Of Financial Management Of The Wcf task Detail the Government Requires The Following Tasks/subtasks In Support Of Its Mission.  In Addition, There Are Some Acceptable Quality Levels (aqls) Identified For Each Task Below:  task 1 – Development Of Sops And Reports the Contractor Shall Develop Thorough Standard Operating Procedures For The General Working Capital Fund Office Procedures. The Contractor Shall Create Reports For All Office Deliverables To Track Adherence To Business Deadlines, As Well As Create Comparisons To Historical And Projected Future Performance.  The Contractor Will Identify Areas Of Concern Or Underperformance In Service Centers, Cost Centers And/or Lines Of Business And Recommend And Document New Processes And Procedures To Remedy The Deficiencies.  Documentation Can Include Both Written Procedures And Dashboard Reports To Gauge Process Performance. table 1 – Acceptance Quality Level (task 1) task Description performance Standard acceptable Quality Level method Of Surveillance identification Of Underperformance, Process Documentation And Reporting adherence To Agree Upon Functional And/or Technical Requirements. delivery As Scheduled And Agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) recommendations And Analysis: Research, Assessment, Recommendations adherence To Agree Upon Scope And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) task 2 - Administrative Tasks For General Organizational Functions And Office Coordination the Contractor Shall Assist In Assembling, Copying, And Scanning A Variety Of Materials And Ensuring Proper Distribution Of Copies, As Required. The Contractor Shall Be Required To Maintain A Variety Of Office Logs, Tasking Systems, Files, Calendars, Schedules, Directories, And Document Management Repositories (e.g., Sharepoint, Teams). The Contractor Shall Also Be Capable Of Preparing, Writing, Formatting, And Editing A Variety Of Documents, To Include Letters, Memos, Spreadsheets, Presentations, Charts, Electronic Records, Meeting Minutes, And Process Documents. These Documents May Be Both Internal And External In Nature. table 2 – Acceptance Quality Level (task 2) task Description performance Standard acceptable Quality Level method Of Surveillance project Materials, Meeting & Agendas adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) preparation Of Project briefings, Documents, And Tools     adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) task 3 – Wcf Service Center Support the Contractor Shall Support The Wcf Program By Providing Daily Management Of A Portfolio Of Wcf Service Centers As Determined By The Program Manager.  Contractor Will Provide All Necessary Documentation For The Wcf’s Annual Submissions To The Bureau Of Budget And Planning, The Office Of Management And Budget And Congress.  The Contractor Will Work At All Levels Of The A Bureau To Assist In Annual Planning Of Revenue And Spending Forecasts, And Tracking Performance Against The Forecasts.  contractor Will Perform Special Studies And Analyses, Technical Architecture And Implementation, Tasks, Project/program Management, Service Lifecycle Management, Support/vetting/governance, Other Expert Services, Management Analyses And Participation On Working Groups Or Panels, As Determined By The Program Manager. This May Include Providing Support To Other Irm Offices, As Directed. table 3 – Acceptance Quality Level (task 3) task Description performance Standard acceptable Quality Level method Of Surveillance service Center Support, External Planning And Forecasting adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) studies And Analysis: Investigation, Data Extraction, Assessment, Recommendation adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) create And Maintain, And/or Enhance, Models, Databases, Methodologies, Software adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) task 4 – Coordination, Analysis, Support & Reporting the Contractor Shall Provide Financial Reporting, Analysis, Coordination And Additional Support On Urgent Matters On An As Needed Basis. deliverables the Contractor Shall Provide The Deliverables Listed In Table 1 Below To The Cor/cotr, Or Gtm, Based On The Frequency And Schedule Shown In The Frequency Column.             Deliverable frequency weekly Service Center Performance Reports weekly, Each Monday Or First Workday Thereafter production Of Support Material For External Submissions annually, Timeline As Set By The Bureau Of Budget And Planning production Of Sops And Reports:  As Required portfolio Briefings And/or Reports:  As Required other Performance Indicators As Determined By The Program Manager:  As Required. contractor Personnel Disciplines And Specialties: the Contractor Shall Accomplish The Assigned Work By Employing And Utilizing Qualified Personnel With Appropriate Combinations Of Education, Training, And Experience.  The Contractor Shall Provide Highly Knowledgeable, And Technically Skilled Staff, Essential Independent Project Management, Decision Support, Issue Resolution, Project/program Evaluation/development, Verification And Validation Of Data And Findings To Improve Quality Assurance/quality Control, And Technology Evaluation And Protocols. The Contractor Shall Match Personnel Skills To The Work Outlined In This Document.  title hours consultant Level 2 1,920 Hrs. consultant Level 1 1,920 Hrs. contracting Officer Representative: the Contracting Officer's Representative (cor) Monitors All Technical Aspects Of The Contract And Assists In Contract Administration. The Cor Is Authorized To Perform The Following Functions: Assure That The Contractor Performs The Technical Requirements Of The Contract: Perform Inspections Necessary In Connection With Contract Performance: Maintain Written And Oral Communications With The Contractor Concerning Technical Aspects Of The Contract: Issue Written Interpretations Of Technical Requirements, Monitor Contractor's Performance And Notifies Both The Contracting Officer And Contractor Of Any Deficiencies; Coordinate Availability Of Government Furnished Property, And Provide Site Entry Of Contractor Personnel. government Technical Manager (gtm): the Government Technical Manager (gtm) Will Assist The Cor In Monitoring The Contractor's Performance. the Government Technical Manager (gtm) Has Physical Proximity To The Contractor's Personnel Work Site. Usually, Contractor Personnel Are Provided Government-furnished Office Space Within The Government Manager’s Office And Are There To Perform The Sow Tasks Supporting The Office Mission. the Government Manager Will Not Supervise Contractor Personnel Or Perform Any Actions That Could Be Construed As Such.   period Of Performance: The Period Of Performance For This Effort Shall Be For A Period Of:            base Period: One Year From Date Of Award And Four One-year Option Periods.  The Anticipated Award Date Is             february 24, 2024. place Of Performance: the Primary Place Of Performance Is The Department Of State Facilities Located In Washington Dc Area; However, Contractors Can Occasionally Work In The Contractors’ Facilities And Or/work Remotely From Home Provided Government Approval. time Of Performance traditional Domestic Office Hours Are 8:00 A.m. To 5:00 P.m., Monday Through Friday, With A Non-reimbursable 45-minute Lunch.  However, An Alternative Work Schedule, Including But Not Limited To Telework And Alternate Work Schedule, Mutually Agreed Upon By The Cor/cotr Or Gtm And The Resource May Be Implemented. contractor Personnel Administration: the Contractor Shall Maintain The Training Of Its Employees By Providing Initial And Refresher Training As Required To Meet The Sow Requirements.  The Contractor Shall Make Necessary Travel Arrangements For Employees.  The Contractor Shall Provide Administrative Support To Employees In A Timely Fashion For Time Keeping, Leave Processing, Pay, And Emergency Needs. subcontract Management: the Contractor Shall Be Responsible For Any Subcontract Management Necessary To Integrate Work Performed On This Effort And Shall Be Responsible And Accountable For Subcontractor Performance On This Requirement.  The Prime Contractor Will Manage Work Distribution To Ensure There Are No Organizational Conflict Of Interest (oci) Considerations.  Contractors May Add Subcontractors To Their Team After Notification To The Contracting Officer (co) And The Contracting Officer Representative (cor). overtime: this Effort May Require Overtime To Be Completed When Work Requirements Extend Beyond The Normal 40 Hours Per Week.  All Overtime Shall Be Pre-approved With A Request From The Government Manager To The Cor For Final Approval.  Funds Shall Be Available And Obligated In The Effort For Overtime To Be Approved And Worked. telework And Alternate Schedule: telework Is An Alternate Work Arrangement That Gives Contractor Employees The Opportunity To Conduct All Or Some Of Their Work Away From The Primary Workplace To Accommodate Both Core And Situational Telework Employees Within The Department; It Has No Effect On The Hours An Employee Works.  The Location Of Telework Is Normally The Employee’s Primary Residence.  Work From Any Other Place Must Be Approved By The Cor Before Teleworking. A Contractor Employee's Participation In An Aws, Flexi-tour, Flextime, Credit Hours, Or Telework Is Voluntary And Subject To Cor Approval. the Cor May Cancel Or Adjust The Telework Arrangement By Providing Written Notice To The Contractor. This Decision Is Not Subject To Dispute Nor Does It Give Rise To A Claim Under The Contract.  The Initial Eligibility Criteria Are The Same As That For Federal Employees And Are Listed At 3 Fam 2362.2.  At Any Time With Prior Notification A Contractor Employee’s Aws Can Be Terminated Or Modified For Operational Considerations Related To Workload Demands. all Contractor Personnel Engaging In Telework Must Complete The U.s. Department Of State Telework Agreement. security Requirement: contractor Personnel Performing Work Under This Contract Must Have A Secret Clearance At Time Of The Proposal Submission And Must Maintain The Level Of Security Required For The Life Of The Effort.  The Security Requirements Are In Accordance With The Dd254. physical Security:  the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use.  At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. post Award Conference/periodic Progress Meetings:  the Contractor Agrees To Attend Any Post Award Conference Convened By The Contract Administration Office In Accordance With Federal Acquisition Regulation Subpart 42.5. the Contracting Officer(co), Contracting Officers Representative (cor), And Other Government Personnel, As Appropriate, May Meet Periodically With The Contractor To Review The Contractor's Performance.  at These Meetings The Co Or Cor Will Apprise The Contractor Of How The Government Views The Contractor's Performance, And The Contractor Will Apprise The Government Of Problems, If Any, Being Experienced.  Appropriate Action Shall Be Taken To Resolve Outstanding Issues.  These Meetings Shall Be At No Additional Cost To The Government.  data Rights:  the Government Has Unlimited Rights To All Documents/material Produced Under This Effort.  All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Effort Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership/copyright Belonging Exclusively To The Government.  These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer.  All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose.  This Right Does Not Abrogate Any Other Government Rights. identification Of Non-disclosure Requirements: the Contractor Personnel Shall Execute And Sign Non-disclosure Agreements When They Work With Sensitive And/or Proprietary Information.  Forms To Be Executed And Maintained By The Cor Or The Government Manager. government Furnished Equipment: the Department Of State Will Provide The Professional Service Employee With A Computer Workstation And Access To Existing Applications (e.g., E-mail, Ms Office Suite, Etc.), Adequate Office Space, And Telephone Service.  The Department Will Also Provide Printers, Faxes, And Copiers.  Telephones May Only Be Used In Accordance With Federal Guidelines And Standards To Conduct Dos Related Business.  Government Furnished Computer Equipment And Use Of Office Equipment (such As Faxes, Copiers) Will Be Provided. the Department Will Provide Computer Storage Space On The Department’s Unclassified Network To Host The Professional Service Employee Deliverables.  All Deliverables (e.g., Documented Procedures, Customized Software, Applications And Enhancements) Are The Property Of The Department Of State And Will Be Returned To The Department Of State Upon Completion Of The Support Services. travel: this Effort May Require Travel.  All Travel Shall Be Pre-approved With A Request From The Contractor To The Cor For Final Approval.  Funds Shall Be Available And Obligated In The Effort Before Travel Commences.  All Travel Shall Be In Accordance With The Federal Travel Regulation.  Travel Shall Be A Direct Reimbursable. training: this Effort May Require Government-specific Training.  All Training Shall Be Pre-approved With A Request From The Contractor To The Cor For Final Approval.  Funds Shall Be Available And Obligated In The Effort Before Training Commences.  definitions And Acronyms: 32.1. Contractor.  A Supplier Or Vendor Awarded A Contract Or Effort To Provide          Specific Supplies Or Service To The Government.  The Term Used In This Effort Refers          To The Prime, Not Contractor Personnel. 32.2. Contracting Officer.  A Person With Authority To Enter Into, Administer, And Or          Terminate Contracts, And Make Related Determinations And Findings On Behalf Of The          Government.  Note: The Only Individual Who Can Legally Bind The Government. 32.3. Contracting Officer's Representative (cor).  An Employee Of The U.s.          Government Appointed By The Contracting Officer To Administer The Contract.  Such          Appointment Shall Be In Writing And Shall State The Scope Of Authority And Limitations.          this Individual Has Authority To Provide Technical Direction To The Contractor As Long As          That Direction Is Within The Scope Of The Contract, Does Not Constitute A Change, And Has          No Funding Implications.  This Individual Does Not Have Authority To Change The Terms          And Conditions Of The Contract. 32.4. Defective Service.  A Service Output That Does Not Meet The Standard Of          Performance Associated With The Sow. 32.5. Deliverable.  Anything That Can Be Physically Delivered, But May Include Non-          Manufactured Things, Such As Meeting Minutes Or Reports. 32.6. Key Personnel.  Contractor Personnel That Are Evaluated In A Source Selection          Process And That May Be Required To Be Used In The Performance Of A Effort.  When          Key Personnel Are Used As An Evaluation Factor In Best Value Procurement, An Offer Can          Be Rejected If It Does Not Have A Firm Commitment From The Persons That Are Listed In The          Proposal. 32.7. Physical Security.  Actions That Prevent The Loss Or Damage Of Government          Property. 32.8. Quality Assurance.  The Government Procedures To Verify That Services Being           Performed By The Contractor Are Performed According To Acceptable Standards. 32.9. Quality Control.  All Necessary Measures Taken By The Contractor To Assure That          The Quality Of An End Product Or Service Shall Meet Contract/effort Requirements. 32.10. Subcontractor.  One That Enters Into A Contract With A Prime Contractor.  The            Government Does Not Have Privity Of Contract With The Subcontractor. 32.11 Workday.  The Number Of Hours Per Day The Contractor Provides Services In            Accordance With The Contract/effort. 32.12. Work Week.  Monday Through Friday, Unless Specified Otherwise. key Personnel: the Following Position(s) Is Considered A Key Position(s): consultant Level 2 consultant Level 1 sources Sought Instructions instructions:   all Qualified 8(a) Small Business Firms With The Capability To Provide These Services As Detailed In This Ntice; A Comparison Of The Recommended Product Description/specifications With The Dos Requirements.         2. The Qualified Schedule Holders Shall Present Other Applicable Information That Will Benefit This Acquisition.              (ex. Capability Statements)         3. Cost Or Price Information Is Not Solicited And Will Not Be Reviewed.         4.  All Interested 8(a) Certified Small Business Firms Shall Provide Their Current Naics Code, Gsa Federal Supply Schedule                   number (if Applicable) And Socio-economic Business Size (small Businesses; Hubzone Small Businesses; Service-                           disabled Veteran Owned Small Businesses; 8(a) Small Businesses; Veteran Owned Small Businesses; Woman Owned Small                    Businesses; And Small Disadvantaged Businesses). interested Firms  shall Submit An Electronic Copy Of Their Submission Via Email To Crystal Brooks At Brookscc@state.gov The Due Date And Time For Submission Of Responses Is 2:00 Pm Eastern Standard Time (est) [january 15, 2024]. no Phone Calls Related To This Sources Sought Will Be Accepted. All Correspondence Shall Be Via Email. all Responses Must Include The Following Information: company Name. company Address. company Business Size (respond: “small” Or “other Than Small”). unique Entity Identifier. point-of-contact Name, Telephone Number, And Email Address.

Details: Description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular [2024-03, Effective Date 02/23/2024]. this Solicitation Is Set-aside For Sdvosb (service-disabled Veteran Owned Small Business). the Associated North American Industrial Classification System (naics) Code For This Procurement Is 334510, With A Small Business Size Standard Of 1,250 Employees. the Fsc/psc Is 6515. the Hudson Valley Va Medical Center In Wappingers Falls, New York Is Currently Seeking To Replace 7 Slit Lamps, 7 Tonometers, 5 Deluxe Stands, And 4 Chairs For The Optometry Cbocs (community Based Outpatient Clinics). This Request Will Be Brand Name Only. all Interested Companies Shall Provide Quotations For The Following: scope Of Work: contractor Is Required To Furnish And Deliver Following Items Below: (7) Haag-streit Bm900 Slit Lamp - With Led Slit Illumination, - Basic Model (7) Haag-streit R900 Tonometer W/ 2 Prisms (soaking/wiping Prism With Alcohol Will Void Warranty) (5) Marco Deluxe Stands (4) Marco Automatic Chairs Warm Grey, 1284 upholstery - Color Required, Encore Cushion-charcoal (5) Installations: 1 Slit Lamp And 1 Tonometer At Port Jervis, Monticello, And New City 2 Slit Lamps And 2 Tonometers For Carmel And Goshen 5 Deluxe Stands, 2 At Goshen, 1 At Monticello, 1 At Carmel, And 1 At New City 4 Automatic Chairs, 2 At Goshen, 1 At Carmel, 1 New City item # description qty sl0hs900bmleds haag-streit Bm900 Slit Lamp - With Led Slit Illumination, Basic Model 7 to0hsr900 haag-streit R900 Tonometer W/ 2 Prisms 7 cs0ma1207wgfg marco Deluxe Stand, Warm Grey - Includes Deluxe Refractor Arm 5 cs0ma1220wg marco Encore Automatic Chair - Warm Grey, 1284 Upholstery 4 cs0ma1284ch encore Cushion-charcoal 4 the Slit Lamp Microscope Is Used To Microscopically Examine The Exterior, Middle And Internal Portion Of The Eye. It Is Probably One Of The Most Essential Pieces Of Equipment In The Ophthalmic Field. In Addition, The Tonometer, Which Is Attached To The Slit Lamp, Is Used To Measure Intra-ocular Pressure. The Current Slit Lamps & Tonometers At The Clinics Above Have Been In Service For Over 20 Years. They Are All Quality Microscopes But At This Point Biomed Is Unable To Procure Replacement Parts When They Are Needed. They Are All Well Beyond Their Replacement Dates. While They Still Are In Working Order, Most Of Them Do Not Glide Smoothly When Scanning Internal And External Surfaces, Which Can Impact Patient Care. The Marco Chairs Are Compatible And Connect To The Haag-streit Slit Lamps And Tonometers. The Contractor Shall Provide All Resources Necessary To Accomplish The Deliverables Described In This Statement Of Work. This Request Will Be Brand Name Only. the Purchase Order/contract Period Of Performance Is 30 Days After Award, Fob Destination. place Of Performance/place Of Delivery castle Point Va Medical Center bldg. 44 Receiving 41 Castle Point Rd, wappingers Falls, Ny 12590 installations And Delivery Shall Occur At The Following Cboc S: goshen Va Clinic 30 Hatfield Lane, Suite 204 goshen, Ny 10924-6768 monticello Va Clinic 55 Sturgis Road monticello, Ny 12701-1225 carmel Va Clinic 1875 Route 6, Provident Bank, 2nd Floor. carmel, Ny 10512-2316 new City 345 North Main Street, Upper Level new City, Ny 10956-4312 port Jervis Va Clinic 100 Pike Street, Port Jervis Plaza port Jervis, Ny 12771-1831 the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services (sep 2023). far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services (nov 2023). offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023). far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (dec 2023). the Following Subparagraphs Of Far 52.212-5 Are Applicable: (a)â the Contractorâ shallâ comply With The Following Federalâ acquisitionâ regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable Toâ acquisitionsâ ofâ commercial Productsâ andâ commercial Services: (1)â 52.203-19, Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statementsâ (jan 2017)â (section 743 Of Division E, Title Vii, Of The Consolidated And Further Continuing Appropriations Act, 2015 (pub. L. 113-235) And Its Successor Provisions In Subsequent Appropriations Acts (and As Extended In Continuing Resolutions)). (2)â 52.204-23, Prohibition Onâ contractingâ for Hardware, Software, And Services Developed Or Provided By Kaspersky Lab Covered Entitiesâ (dec 2023)â (section 1634 Of Pub. L. 115-91). (3)â 52.204-25, Prohibition Onâ contractingâ for Certain Telecommunications And Video Surveillance Services Or Equipment.â (nov 2021)â (section 889(a)(1)(a) Of Pub. L. 115-232). (4)â 52.209-10, Prohibition Onâ contractingâ with Inverted Domestic Corporationsâ (nov 2015). (5)â 52.232-40, Providing Accelerated Payments Toâ small Business Subcontractorsâ (mar 2023)â (â 31 U.s.c. 3903â andâ 10 U.s.c. 3801). (6)â â â 52.233-3, Protest After Awardâ (aug 1996)â (â 31â u.s.c.â 3553). (7)â â â 52.233-4, Applicable Law For Breach Of Contractâ claimâ (oct 2004)â (public Laws 108-77 And 108-78 (â 19â u.s.c.â 3805â note)). (a) The Contractor Shall Comply With The Following Federal Acquisition Regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Products And Commercial Services: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (dec 2022) far 52.252-2 Clauses Incorporated By Reference (feb 1998) vaar 852.208-70 Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors Orders Or Bpas (jan 2023) vaar 852.208-71 Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factor Commitments--orders And Bpas (jan 2023) vaar 852.211-70 Equipment Operation And Maintenance Manuals (nov 2018) vaar 852.215-71 Evaluation Factor Commitments (oct 2019) vaar 852.219-73 Va Notice Of Total Set-aside For Verified Service-disabled Veteran-owned Small Businesses. vaar 852.219-74 Va Notice Of Total Set-aside For Verified Veteran-owned Small Businesses. vaar 852.219-76 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Supplies And Products. vaar 852.232-72 Electronic Submission Of Payment Requests (nov 2018) vaar 852.242-71 Administrative Contracting Officer (oct 2020) vaar 852.247-73 Packing For Domestic Shipment (oct 2018) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (dec 2023) far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (sep 2023) far 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998) far 52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) far 52.233-2 Service Of Protest (sep 2006) vaar 852.233-70 Protest Content/alternative Dispute Resolution (oct 2018) vaar 852.233-71 Alternate Protest Procedure [oct 2018] far 52.212-2 Evaluation Commercial Products And Commercial Services (nov 2021) far 52.212-3 Offeror Representations And Certifications Commercial Products And Commercial Services (nov 2023) all Quoters Shall Submit The Following: One (1) Copy. all Quotes Shall Be Sent To: Jonatan.rondon@va.gov award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Following Are The Decision Factors: award Shall Be Made To The Contractor Whose Quotation Offers The Best Value To The Government, Considering Technical Capability, Past Performance, And Price. Comparative Evaluations May Be Considered For This Procurement. The Government Shall Evaluate Information Based On The Following Evaluation Criteria: (1) Technical Capability Factor Meeting Or Exceeding The Requirement, (2) Past Performance, And (3) Price. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (nov 2021) (a) North American Industry Classification System (naics) Code And Small Business Size Standard. The Naics Code(s) And Small Business Size Standard(s) For This Acquisition Appear Elsewhere In The Request For Quote (rfq). However, The Small Business Size Standard For A Concern That Submits A Quote, Other Than On A Construction Or Service Acquisition, But Proposes To Furnish An End Item That It Did Not Itself Manufacture, Process, Or Produce Is 500 Employees If The Acquisition (1) Is Set Aside For Small Business And Has A Value Above The Simplified Acquisition Threshold; Or (2) Uses The Hubzone Price Evaluation Preference Regardless Of Dollar Value, Unless The Quoter Waives The Price Evaluation Preference; Or (3) Is An 8(a), Hubzone, Service-disabled Veteran-owned, Economically Disadvantaged Women-owned, Or Women-owned Small Business Set-aside Or Sole-source Award Regardless Of Dollar Value. (b) Submission Of Quotes. Submit Signed And Dated Quotes To The Office Specified In This Request For Quote (rfq) At Or Before The Exact Time Specified. Quotes May Be Submitted On Letterhead Stationery, Or As Otherwise Specified In The Rfq. As A Minimum, Quotes Must Show (1) The Solicitation Number; (2) The Time Specified In The Solicitation For Receipt Of Quotations; (3) The Name, Address, And Telephone Number Of The Quoter; (4) A Technical Description Of The Items Being Quoted In Sufficient Detail To Evaluate Compliance With The Requirements In The Solicitation. This May Include Product Literature, Or Other Documents, If Necessary; (5) Terms Of Any Express Warranty; (6) Price And Any Discount Terms; (7) "remit To" Address, If Different Than Mailing Address; (8) A Completed Copy Of The Representations And Certifications At Federal Acquisition Regulation (far) 52.212-3 (see Far 52.212-3(b) For Those Representations And Certifications That The Quoter Shall Complete Electronically); (9) Acknowledgment Request For Quotation Amendments; (10) Past Performance Will Not Be Considered In Simplified Acquisition Procurements. (11) Quote Should Include A Statement Specifying The Extent Of Agreement With All Terms, Conditions, And Provisions Included In The Solicitation. Quotes That Fail To Furnish Required Representations And Certifications, Information Requested In (1) To (9) And Accept The Terms And Conditions Of The Solicitation May Be Excluded From Consideration. (c) Period For Acceptance Of Quotes. The Quoter Agrees To Hold The Prices In Its Quote Firm For 30 Calendar Days From The Date Specified For Receipt Of Quotes, Unless Another Time Period Is Specified In An Addendum To The Solicitation. (d) Product Samples. When Required By The Solicitation, Product Samples Shall Be Submitted At Or Prior To The Time Specified For Receipt Of Quotes. Unless Otherwise Specified In This Solicitation, These Samples Shall Be Submitted At No Expense To The Government, And Returned At The Sender S Request And Expense, Unless They Are Destroyed During Testing. (e) Multiple Quotes. Quoters Are Encouraged To Submit Multiple Quotes Presenting Alternative Line Items (provided That The Alternative Line Items Are Consistent With Far Subpart 4.10), Or Alternative Commercial Products Or Commercial Services For Satisfying The Requirements Of This Solicitation. Each Quote Submitted Will Be Evaluated Separately. (f) Late Submissions, Revisions, And Withdrawals Of Quotes. (1) Quoters Are Responsible For Submitting Quotes To Reach The Government Office Designated In The Solicitation By The Time Specified In The Solicitation. If No Time Is Specified In The Solicitation, The Time For Receipt Is 4:30 P.m., Local Time, For The Designated Government Office On The Date That Quotes Are Due. (2) Any Quotation Received At The Government Office Designated In The Solicitation After The Exact Time Specified For Receipt Of Quotes Is "late" And May Not Be Considered Unless It Is Received Before Purchase Order Issuance And The Contracting Officer (co) Determines That Accepting The Late Quotation Would Not Unduly Delay The Acquisition. (3) If An Emergency Or Unanticipated Event Interrupts Normal Government Processes So That Quotations Cannot Be Received At The Government Office Designated For Receipt Of Quotes By The Exact Time Specified In The Solicitation, And Urgent Government Requirements Preclude A Notice Of An Extension Of The Closing Date, The Time Specified For Receipt Of Quotes Will Be Deemed To Be Extended To The Same Time Of Day Specified In The Solicitation On The First Work Day On Which Normal Government Processes Resume. (g) Issuance Of Purchase Order. The Government May Issue A Purchase Order To One Or More Quoters As Identified In The Request For Quote (rfq). Therefore, The Quoter S Initial Quote Should Contain The Best Terms From A Price And Technical Standpoint. However, The Government May Reject Any Or All Quotes If Such Action Is In The Public S Best Interest. The Contracting Officer (co) May Issue A Purchase Order To Other Than The Quoter With The Lowest Priced Quotation. (h) Multiple Awards. The Government May Issue A Purchase Order For Any Item Or Group Of Items Of A Quotation, Unless The Quoter Qualifies The Quotation By Specific Limitations. Unless Otherwise Provided In The Schedule, Quotations May Not Be Submitted For Quantities Less Than Those Specified. The Government Reserves The Right To Issue A Purchase Order For A Quantity Less Than The Quantity Quoted, At The Unit Prices Quoted, Unless The Quoter Specifies Otherwise In The Quotation. (1) Availability Of Requirements Documents Cited In The Solicitation. (i) The Gsa Index Of Federal Specifications, Standards And Commercial Item Descriptions, Fpmr Part 101-29, And Copies Of Specifications, Standards, And Commercial Item Descriptions Cited In This Solicitation May Be Obtained For A Fee By Submitting A Request To- Gsa Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, Sw Washington, Dc 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If The General Services Administration, Department Of Agriculture, Or Department Of Veterans Affairs Issued This Solicitation, A Single Copy Of Specifications, Standards, And Commercial Item Descriptions Cited In This Solicitation May Be Obtained Free Of Charge By Submitting A Request To The Addressee In Paragraph (i)(1)(i) Of This Provision. Additional Copies Will Be Issued For A Fee. (2) Most Unclassified Defense Specifications And Standards May Be Downloaded From The Following Assist Websites: (i) Assist ( Https://assist.dla.mil/online/start/). (ii) Quick Search ( Http://quicksearch.dla.mil/). (3) Documents Not Available From Assist May Be Ordered From The Department Of Defense Single Stock Point (dodssp) By- (i) Using The Assist Shopping Wizard ( Https://assist.dla.mil/wizard/index.cfm); (ii) Phoning The Dodssp Customer Service Desk (215) 697-2179, Mon-fri, 0730 To 1600 Est; Or (iii) Ordering From Dodssp, Building 4, Section D, 700 Robbins Avenue, Philadelphia, Pa 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) Standards Must Be Obtained From The Organization Responsible For Their Preparation, Publication, Or Maintenance. (j) Unique Entity Identifier (uei). Applies To All Quotes That Exceed The Micro-purchase Threshold, And Quotes At Or Below The Micro-purchase Threshold If The Solicitation Requires The Contractor To Be Registered In The System For Award Management (sam).) The Quoter Must Enter, In The Block With Its Name And Address On The Cover Page Of Its Quote, The Annotation "unique Entity Identifier" Followed By The Unique Entity Identifier That Identifies The Quoters Name And Address. The Quoter Also Must Enter Its Electronic Funds Transfer (eft) Indicator, If Applicable. The Eft Indicator Is A Four-character Suffix To The Uei. The Suffix Is Assigned At The Discretion Of The Quoter To Establish Additional Sam Records For Identifying Alternative Eft Accounts (see Far Subpart 32.11) For The Same Entity. If The Quoter Does Not Have A Uei, It Should Contact The Entity Designated At Www.sam.gov For Uei Establishment Directly To Obtain One. The Quoter Should Indicate That It Is A Quoter For A Government Contract When Contacting The Entity Designated At Www.sam.gov For Establishing The Uei. (l) Requests For Information. The Co Will Not Notify Unsuccessful Quoters That Responded To This Request For Quotation (rfq). However, Quoters May Request Information On Purchase Order(s) Resulting From This Solicitation With The Co. (end Of Provision) to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than February 29, 2024, 1600 Hours Est At Jonatan.rondon@va.gov. any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact jonatan Rondon contracting Officer network Contracting Office (nco2) margaret Cochran Corbin Va Campus 423 East 23rd Street, 14045-w new York, Ny 10010 212-686-7500 Ex. 5588 jonatan.rondon@va.gov

Details: Description Section Ii. Instructions To Bidders A. General 1. Scope Of Bid 1.1 The Procuring Entity Named In The Bds Invites Bids For The Supply And Delivery Of The Goods As Described In Section Vii. Technical Specifications. 1.2 The Name, Identification, And Number Of Lots Specific To This Bidding Are Provided In The Bds. The Contracting Strategy And Basis Of Evaluation Of Lots Is Described In Itb Clause 28. 2. Source Of Funds The Procuring Entity Has A Budget Or Has Received Funds From The Funding Source Named In The Bds, And In The Amount Indicated In The Bds. It Intends To Apply Part Of The Funds Received For The Project, As Defined In The Bds, To Cover Eligible Payments Under The Contract. 3. Corrupt, Fraudulent, Collusive, And Coercive Practices 3.1 Unless Otherwise Specified In The Bds, The Procuring Entity As Well As The Bidders And Suppliers Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. In Pursuance Of This Policy, The Procuring Entity: (a) Defines, For Purposes Of This Provision, The Terms Set Forth Below As Follows (i) “corrupt Practice” Means Behavior On The Part Of Officials In The Public Or Private Sectors By Which They Improperly And Unlawfully Enrich Themselves, Others, Or Induce Others To Do So, By Misusing The Position In Which They Are Placed, And Includes The Offering, Giving, Receiving, Or Soliciting Of Anything Of Value To Influence The Action Of Any Such Official In The Procurement Process Or In Contract Execution; Entering, On Behalf Of The Government, Into Any Contract Or Transaction Manifestly And Grossly Disadvantageous To The Same, Whether Or Not The Public Officer Profited Or Will Profit Thereby, And Similar Acts As Provided In Ra 3019; (ii) “fraudulent Practice” Means A Misrepresentation Of Facts In Order To Influence A Procurement Process Or The Execution Of A Contract To The Detriment Of The Procuring Entity, And Includes Collusive Practices Among Bidders (prior To Or After Bid Submission) Designed To Establish Bid Prices At Artificial, Non-competitive Levels And To Deprive The Procuring Entity Of The Benefits Of Free And Open Competition. (iii) “collusive Practices” Means A Scheme Or Arrangement Between Two Or More Bidders, With Or Without The Knowledge Of The Procuring Entity, Designed To Establish Bid Prices At Artificial, Non-competitive Levels. (iv) “coercive Practices” Means Harming Or Threatening To Harm, Directly Or Indirectly, Persons, Or Their Property To Influence Their Participation In A Procurement Process, Or Affect The Execution Of A Contract; (v) “obstructive Practice” Is (aa) Deliberately Destroying, Falsifying, Altering Or Concealing Of Evidence Material To An Administrative Proceedings Or Investigation Or Making False Statements To Investigators In Order To Materially Impede An Administrative Proceedings Or Investigation Of The Procuring Entity Or Any Foreign Government/foreign Or International Financing Institution Into Allegations Of A Corrupt, Fraudulent, Coercive Or Intimidating Any Party To Prevent It From Disclosing Its Knowledge Of Matters Relevant To The Administrative Proceedings Or Investigation Or From Pursuing Such Proceedings Or Investigation; Or (bb) Acts Intended To Materially Impede The Exercise Of The Inspection And Audit Rights Of The Procuring Entity Or Any Foreign Government/foreign Or International Financing Institution Herein. (b) Will Reject A Proposal For Award If It Determines That The Bidder Recommended For Award Has Engaged In Any Of The Practices Mentioned In This Clause For Purposes Of Competing For The Contract. 3.2 Further, The Procuring Entity Will Seek To Impose The Maximum Civil, Administrative, And/or Criminal Penalties Available Under Applicable Laws On Individuals And Organizations Deemed To Be Involved In Any Of The Practices Mentioned In Itb Clause 3.1(a). 3.3 Furthermore, The Funding Source And The Procuring Entity Reserve The Right To Inspect And Audit Records And Accounts Of A Bidder Or Supplier In The Bidding For And Performance Of A Contract Themselves Or Through Independent Auditors As Reflected In The Gcc Clause 3. 4. Conflict Of Interest 4.1 All Bidders Found To Have Conflicting Interests Shall Be Disqualified To Participate In The Procurement At Hand, Without Prejudice To The Imposition Of Appropriate Administrative, Civil, And Criminal Sanctions. A Bidder May Be Considered To Have Conflicting Interests With Another Bidder In Any Of The Events Described In Paragraphs (a) Through (c) Below And A General Conflict Of Interest In Any Of The Circumstances Set Out In Paragraphs (d) Through (f) Below: (a) A Bidder Has Controlling Shareholders In Common With Another Bidder; (b) A Bidder Receives Or Has Received Any Direct Or Indirect Subsidy From Any Other Bidder; (c) A Bidder Has The Same Legal Representative As That Of Another Bidder For Purposes Of This Bid; (d) A Bidder Has A Relationship, Directly Or Through Third Parties, That Puts Them In A Position To Have Access To Information About Or Influence On The Bid Of Another Bidder Or Influence The Decisions Of The Procuring Entity Regarding This Bidding Process. This Will Include A Firm Or An Organization Who Lends, Or Temporarily Seconds, Its Personnel To Firms Or Organizations Which Are Engaged In Consulting Services For The Preparation Related To Procurement For Or Implementation Of The Project If The Personnel Would Be Involved In Any Capacity On The Same Project; (e) A Bidder Submits More Than One Bid In This Bidding Process. However, This Does Not Limit The Participation Of Subcontractors In More Than One Bid; Or (f) (g) A Bidder Who Participated As A Consultant In The Preparation Of The Design Or Technical Specifications Of The Goods And Related Services That Are The Subject Of The Bid. A Bidder Who Lends, Or Temporarily Seconds, Its Personnel To Firms Or Organizations Which Are Engaged In Consulting Services For The Preparation Related To Procurement Or Implementation Of The Project, If The Personnel Would Be Involved In Any Capacity On The Same Project. 4.2 In Accordance With Section 47 Of The Irr Of Ra 9184, All Bidding Documents Shall Be Accompanied By A Sworn Affidavit Of The Bidder That It Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), Members Of The Technical Working Group (twg), Members Of The Bac Secretariat, The Head Of The Project Management Office (pmo) Or The End-user Unit, And The Project Consultants, By Consanguinity Or Affinity Up To The Third Civil Degree. On The Part Of The Bidder, This Clause Shall Apply To The Following Persons: (a) If The Bidder Is An Individual Or A Sole Proprietorship, To The Bidder Himself; (b) If The Bidder Is A Partnership, To All Its Officers And Members; (c) (d) If The Bidder Is A Corporation, To All Its Officers, Directors, And Controlling Stockholders; And If The Bidder Is A Cooperative, To All Its Officers, Directors And Controlling Share Holders Or Members; And (e) If The Bidder Is A Joint Venture (jv), The Provisions Of Items (a), (b), Or (c) Of This Clause Shall Correspondingly Apply To Each Of The Members Of The Said Jv, As May Be Appropriate Relationship Of The Nature Described Above Or Failure To Comply With This Clause Will Result In The Automatic Disqualification Of A Bidder. 5. Eligible Bidders 5.1 Unless Otherwise Indicated In The Bds, The Following Persons Shall Be Eligible To Participate In This Bidding: (a) Duly Licensed Filipino Citizens/sole Proprietorships; (b) Partnerships Duly Organized Under The Laws Of The Philippines And Of Which At Least Sixty Percent (60%) Of The Interest Belongs To Citizens Of The Philippines; (c) Corporations Duly Organized Under The Laws Of The Philippines, And Of Which At Least Sixty Percent (60%) Of The Outstanding Capital Stock Belongs To Citizens Of The Philippines; (d) Cooperatives Duly Organized Under The Laws Of The Philippines, And Of Which At Least Sixty Percent (60%) Of The Interest Belongs To Citizens Of The Philippines; And (e) Persons/entities Forming Themselves Into A Jv, I.e., A Group Of Two (2) Or More Persons/entities That Intend To Be Jointly And Severally Responsible Or Liable For A Particular Contract: Provided, However, That Filipino Ownership Or Interest Of The Joint Venture Concerned Shall Be At Least Sixty Percent (60%). 5.2 Foreign Bidders May Be Eligible To Participate When Any Of The Following Circumstances Exist, As Specified In The Bds. (a) When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra 9184 And Its Irr Allow Foreign Bidders To Participate; (b) Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; (c) When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or (d) When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3 Government Owned Or Controlled Corporations (goccs) May Be Eligible To Participate Only If They Can Establish That They (a) Are Legally And Financially Autonomous, (b) Operate Under Commercial Law, And (c) Are Not Attached Agencies Of The Procuring Entity. 5.4 Unless Otherwise Provided In The Bds, The Bidder Must Have Completed A Single Largest Completed Contract (slcc) Similar To The Project The Value Of Which, Adjusted If Necessary, By The Bidder To Current Prices Using The Philippine Statistics Authority (psa) Consumer Price Index, Must Be At Least Equivalent To A Percentage Of The Abc Stated In The Bds. For This Purpose, Contracts Similar To The Project Shall Be Those Described In The Bds, And Completed Within The Relevant Period Stated In The Invitation To Bid And Itb Clause 12.1(a)(ii). 5.5 Unless Otherwise Provided In The Bds, The Bidder Must Submit A Computation Of Its Net Financial Contracting Capacity (nfcc) Which Must Be At Least Equal To The Abc To Be Bid, Calculated As Follows: Nfcc = [(current Assets Minus Current Liabilities) (k)] Minus The Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. Where: K = 15 The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir, Through Its Electronic Filling And Payment System (efps). If The Prospective Bidder Opts To Submit A Committed Line Of Credit (clc), It Must Be At Least Equal To Ten Percent (10%) Of The Abc To Be Bid And Issued By Auniversal Or Commercial Bank. 6. Bidders Responsibilities 6.1 The Bidder Or Its Duly Authorized Representative Shall Submit A Sworn Statement In The Form Prescribed In Section Viii – Bidding Forms As Required In Itb Clause 12.1(b)(iv). 6.2 The Bidder Is Responsible For The Following: (a) Having Taken Steps To Carefully Examine All Of The Bidding Documents; (b) Having Acknowledged All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; (c) Having Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And (d) Having Complied With Its Responsibility To Inquire Or Secure Supplemental/bid Bulletin(s) As Provided Under Itb Clause 10.4; (e) Ensuring That It Is Not “blacklisted” Or Barred From Bidding By The Gop Or Any Of Its Agencies, Offices, Corporations, Or Lgus, Including Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Gppb, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting. (f) Ensuring That Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; (g) Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative/s To Verify All The Documents Submitted; (h) Ensuring That The Signatory Is The Duly Authorized Representative Of The Bidder, And Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary And/or To Represent The Bidder In The Bidding, With The Duly Notarized Secretary’s Certificate Attesting To Such Fact, If The Bidder Is A Corporation, Partnership, Cooperative, Or Joint Venture; (i) Complying With The Disclosure Provision Under Section 47 Of Ra 9184 In Relation To Other Provisions Of Ra 3019; And (j) (k) (l) Complying With Existing Labor Laws And Standards, In The Case Of Procurement Of Services Ensuring That It Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Of Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. Failure To Observe Any Of The Above Responsibilities Shall Be At The Risk Of The Bidder Concerned. 6.3 The Bidder Is Expected To Examine All Instructions, Forms, Terms, And Specifications In The Bidding Documents. Unless Otherwise Indicated In The Bds, Failure To Furnish All Information Or Documentation Required In The Bidding Documents Shall Result In The Rejection Of The Bid And The Disqualification Of The Bidder. 6.4 It Shall Be The Sole Responsibility Of The Bidder To Determine And To Satisfy Itself By Such Means As It Considers Necessary Or Desirable As To All Matters Pertaining To The Contract To Be Bid, Including: (a) The Location And The Nature Of This Project; (b) Climatic Conditions; (c) Transportation Facilities; And (d) Other Factors That May Affect The Cost, Duration, And Execution Or Implementation Of This Project. 6.5 The Procuring Entity Shall Not Assume Any Responsibility Regarding Erroneous Interpretations Or Conclusions By The Prospective Or Eligible Bidder Out Of The Data Furnished By The Procuring Entity. However, The Procuring Entity Shall Ensure That All Information In The Bidding Documents, Including Bid/supplemental Bid Bulletin/s Issued, Are Correct And Consistent. 6.6 The Bidder Shall Bear All Costs Associated With The Preparation And Submission Of His Bid, And The Procuring Entity Will In No Case Be Responsible Or Liable For Those Costs, Regardless Of The Conduct Or Outcome Of The Bidding Process. 6.7 Before Submitting Their Bids, The Bidder Is Deemed To Have Become Familiar With All Existing Laws, Decrees, Ordinances, Acts And Regulations Of The Philippines Which May Affect This Project In Any Way. 6.8 The Bidder Should Note That The Procuring Entity Will Accept Bids Only From Those That Have Paid The Non-refundable Fee For The Bidding Documents At The Office Indicated In The Invitation To Bid. 7. Origin Of Goods And Services Unless Otherwise Indicated In The Bds, There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The United Nations Security Council Taken Under Chapter Vii Of The Charter Of The United Nations, Subject To Itb Clause 27.1. 8. Subcontracts 8.1 Unless Otherwise Specified In The Bds, The Bidder May Subcontract Portions Of The Goods To An Extent As May Be Approved By The Procuring Entity And Stated In The Bds. However, Subcontracting Of Any Portion Shall Not Relieve The Bidder From Any Liability Or Obligation That May Arise From The Contract For This Project. 8.2 Subcontractors Must Comply With The Eligibility Criteria And The Documentary Requirements Specified In The Bds. In The Event That Any Subcontractor Is Found By The Procuring Entity To Be Ineligible, The Subcontracting Of Such Portion Of The Goods Shall Be Disallowed. 8.3 The Bidder May Identify The Subcontractor To Whom A Portion Of The Goods Will Be Subcontracted At Any Stage Of The Bidding Process Or During Contract Implementation. If The Bidder Opts To Disclose The Name Of The Subcontractor During Bid Submission, The Bidder Shall Include The Required Documents As Part Of The Technical Component Of Its Bid. B. Contents Of The Bidding Documents 9. Pre-bid Conference 9.1 If So Specified In The Bds, A Pre-bid Conference Shall Be Held At The Venue And On The Date Indicated Therein, To Clarify And Address The Bidders’ Questions On The Technical And Financial Components Of This Project. 9.2 Bidders Are Encouraged To Attend The Pre-bid Conference To Ensure That They Fully Understand The Procuring Entity’s Requirements. Non-attendance Of The Bidder Will In No Way Prejudice Its Bid; However, The Bidder Is Expected To Know The Changes And/or Amendments To The Bidding Documents Discussed During The Pre-bid Conference. 9.3 Any Statement Made At The Pre-bid Conference Shall Not Modify The Terms Of The Bidding Documents Unless Such Statement Is Specifically Identified In Writing As An Amendment Thereto And Issued As A Supplemental/bid Bulletin. 10. Clarification And Amendment Of Bidding Documents 10.1 Bidders Who Have Purchased The Bidding Documents May Request For Clarifications On Any Part Of The Bidding Documents For An Interpretation. Such A Request Must Be In Writing And Submitted To The Procuring Entity At The Address Indicated In The Bds At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.2 Supplemental/bid Bulletins May Be Issued Upon The Procuring Entity’s Initiative For Purposes Of Clarifying Or Modifying Any Provision Of The Bidding Documents Not Later Than Seven (7) Calendar Days Before The Deadline For The Submission And Receipt Of Bids. Any Modification To The Bidding Documents Shall Be Identified As An Amendment. 10.3 Any Supplemental/bid Bulletin Issued By The Bac Shall Also Be Posted On The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity Concerned, If Available. It Shall Be The Responsibility Of All Bidders Who Secure The Bidding Documents To Inquire And Secure Supplemental/bid Bulletins That May Be Issued By The Bac. However, Bidders Who Have Submitted Bids Before The Issuance Of The Supplemental/bid Bulletin Must Be Informed And Allowed To Modify Or Withdraw Their Bids In Accordance With Itb Clause 23. C. Preparation Of Bids 11. Language Of Bids The Bid, As Well As All Correspondence And Documents Relating To The Bid Exchanged By The Bidder And The Procuring Entity, Shall Be Written In English. Supporting Documents And Printed Literature Furnished By The Bidder May Be In Another Language Provided They Are Accompanied By An Accurate Translation In English Certified By The Appropriate Embassy Or Consulate In The Philippines, In Which Case The English Translation Shall Govern For Purposes Of Interpretation Of The Bid. 12. Documents Comprising The Bid: Eligibility And Technical Components. 12.1 Unless Otherwise Indicated In The Bds, The First Envelope Shall Contain The Following Eligibility And Technical Documents: (a) Eligibility Documents - Class "a" Documents: (i) Philgeps Platinum Certificate Of Registration And Membership With Annex A In Accordance With Section 8.5.2 Of The Irr. (ii) Statement Of All Its Ongoing Government And Private Contracts Within The Period Stated In The Bds, Including Contracts Awarded But Not Yet Started, If Any. Statement Of The Bidder's Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, In Accordance With Itb Clause 5.4, Within The Relevant Period As Provided In The Bds. The Two Statements Required Shall Indicate For Each Contract The Following: (ii.1) Name Of The Contract; (ii.2) Date Of The Contract; (ii.3) Contract Duration; (ii.4) Owner's Name And Address; (ii.5) Kinds Of Goods; (ii.6) (ii.7) (ii.8) (ii.9) For Statement Of Ongoing Contracts- Amount Of Contract And Value Of Outstanding Contracts; For Statement Of Slcc-amount Of Completed Contracts, Adjusted By The Bidder To Current Prices Using Psa's Consumer Price Index, If Necessary For The Purpose Of Meeting The Slcc Requirement; Date Of Delivery; And End User's Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Contract, If Completed, Which Shall Be Attached To The Statements. (iii) The Prospective Bidder’s Computation Of Its Net Financial Contracting Capacity (nfcc) Which Must Be At Least Equal To The Abc To Be Bid, Calculated As Follows: Nfcc = [(current Assets Minus Current Liabilities) (k)] Minus The Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Ongoing Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. Where: K = 15 The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Data Submitted To The Bir, Through Its Electronic Filling And Payment System (efps). Or A Committed Line Of Credit From A Universal Or Commercial Bank (not Applicable To Procurement Of Infrastructure Projects) Class "b" Document: (iv) If Applicable, The Jva In Case The Joint Venture Is Already In Existence, Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. (b) Technical Documents - (i) Bid Security In Accordance With Itb Clause 18. If The Procuring Entity Requires The Bidders To Submit The Bid Security In The Form Of: (i.1) Cash Or Cashier’s/ Manager’s Check, Issued By A Universal Or Commercial Bank; Or (i.2) A Bank Draft/guarantee Or An Irrevocable Letter Of Credit Issued By A Universal/ Commercial Bank, It Shall Be Accompanied By A Confirmation From A Universal Or Commercial Bank, If Issued By A Foreign Bank; Or (i.3) (i.4) A Surety Bond Accompanied By A Certification Coming From An Authorized Insurance Commission That A Surety Or Insurance Company Is Authorized To Issue Such Instrument; Bid Securing Declaration (ii) (iii) Statement Of Compliance To The Schedule Of Requirements Conformity With Technical Specifications, As Enumerated And Specified In Sections Vi And Vii Of The Bidding Documents; And (iv) Sworn Statement In Accordance With Section 25.2(a)(iv) Of The Irr Of Ra 9184 And Using The Form Prescribed In Section Viii – Bidding Forms. 13. Documents Comprising The Bid: Financial Component 13.1 Unless Otherwise Stated In The Bds, The Financial Component Of The Bid Shall Contain The Following: (a) Financial Bid Form, Which Includes Bid Prices And The Bill Of Quantities And The Applicable Price Schedules, In Accordance With Itb Clauses 15.1 And 15.4; (b) If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification From The Dti, Sec, Or Cda Issued In Accordance With Itb Clause 27; And (c) Any Other Document Required In The Bds 13.2 Unless Otherwise Stated In The Bds, All Bids That Exceed The Abc Shall Not Be Accepted. 14. Alternative Bids Alternative Bids Shall Be Rejected. For This Purpose, Alternative Bid Is An Offer Made By A Bidder In Addition Or As A Substitute To Its Original Bid Which May Be Included As Part Of Its Original Bid Or Submitted Separately Therewith For Purposes Of Bidding. A Bid With Options Is Considered An Alternative Bid Regardless Of Whether Said Bid Proposal Is Contained In A Single Envelope Or Submitted In Two (2) Or More Separate Bid Envelopes. 15. Bid Prices 15.1 The Bidder Shall Complete The Appropriate Price Schedules Included Herein, Stating The Unit Prices, Total Price Per Item, The Total Amount And The Expected Countries Of Origin Of The Goods To Be Supplied Under This Project. 15.2 The Bidder Shall Fill In Rates And Prices For All Items Of The Goods Described In The Bill Of Quantities. Bids Not Addressing Or Providing All Of The Required Items In The Bidding Documents Including, Where Applicable, Bill Of Quantities, Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. In This Regard, Where A Required Item Is Provided, But No Price Is Indicated, The Same Shall Be Considered As Non-responsive, But Specifying A "0" (zero) Or A Dash (-) For The Said Item Would Mean That It Is Being Offered For Free To The Government. 15.3 The Terms Ex Works (exw), Cost, Insurance And Freight (cif), Cost And Insurance Paid To (cip), Delivered Duty Paid (ddp), And Other Trade Terms Used To Describe The Obligations Of The Parties, Shall Be Governed By The Rules Prescribed In The Current Edition Of The International Commercial Terms (incoterms) Published By The International Chamber Of Commerce, Paris. 15.4 Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: (a) For Goods Offered From Within The Procuring Entity’s Country (i) The Price Of The Goods Quoted Exw (ex Works, Ex Factory, Ex Warehouse, Ex Showroom, Or Off-the-shelf, As Applicable), Including All Customs Duties And Sales And Other Taxes Already Paid Or Payable (i.1) On The Components And Raw Material Used In The Manufacture Or Assembly Of Goods Quoted Ex Works Or Ex Factory; Or (i.2) On The Previously Imported Goods Of Foreign Origin Quoted Ex Warehouse, Ex Showroom, Or Off-the-shelf And Any Procuring Entity Country Sales And Other Taxes Which Will Be Payable On The Goods If The Contract Is Awarded. (ii) The Price For Inland Transportation, Insurance, And Other Local Costs Incidental To Delivery Of The Goods To Their Final Destination. (iii) The Price Of Other (incidental) Services, If Any, Listed In The Bds. (b) For Goods Offered From Abroad: (i) Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Ddp With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. (ii) The Price Of Other (incidental) Services, If Any, Listed In The Bds 15.5 Prices Quoted By The Bidder Shall Be Fixed During The Bidder’s Performance Of The Contract And Not Subject To Variation Or Price Escalation On Any Account, Unless Otherwise Specified In The Bds. A Bid Submitted With An Adjustable Price Quotation Shall Be Treated As Non-responsive And Shall Be Rejected, Pursuant To Itb Clause 24. 15.6 All Bid Prices Shall Be Considered As Fixed Prices, And Therefore Not Subject To Price Escalation During Contract Implementation, Except Under Extraordinary Circumstances As Indicated In The Bds And Specified In The Gcc And Its Corresponding Scc Provision. 16. Bid Currencies 16.1 Prices Shall Be Quoted In The Following Currencies: (a) For Goods That The Bidder Will Supply From Within The Philippines, The Prices Shall Be Quoted In Philippine Pesos. (b) For Goods That The Bidder Will Supply From Outside The Philippines, The Prices May Be Quoted In The Currency(ies) Stated In The Bds. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 16.2 If So Allowed In Accordance With Itb Clause 16.1, The Procuring Entity For Purposes Of Bid Evaluation And Comparing The Bid Prices Will Convert The Amounts In Various Currencies In Which The Bid Price Is Expressed To Philippine Pesos At The Foregoing Exchange Rates. 16.3 Unless Otherwise Specified In The Bds, Payment Of The Contract Price Shall Be Made In Philippine Pesos. 17. Bid Validity 17.1 Bids Shall Remain Valid For The Period Specified In The Bds Which Shall Not Exceed One Hundred Twenty (120) Calendar Days From The Date Of The Opening Of Bids. 17.2 In Exceptional Circumstances, Prior To The Expiration Of The Bid Validity Period, The Procuring Entity May Request Bidders To Extend The Period Of Validity Of Their Bids. The Request And The Responses Shall Be Made In Writing. The Bid Security Described In Itb Clause 18 Should Also Be Extended Corresponding To The Extension Of The Bid Validity Period At The Least. A Bidder May Refuse The Request Without Forfeiting Its Bid Security, But His Bid Shall No Longer Be Considered For Further Evaluation And Award. A Bidder Granting The Request Shall Not Be Required Or Permitted To Modify Its Bid. 18. Bid Security 18.1 The Procuring Entity Shall Prescribe In The Bds The Acceptable Forms Of Bid Security That Bidders May Opt To Use, Which Shall Include The Bid Securing Declaration (bsd) Or Any Other Form Of Bid Security And The Amount Of Which Shall Be Equal To A Percentage Of The Abc In Accordance With The Following Schedule: Form Of Bid Security Amount Of Bid Security (not Less Than The Percentage Of The Abc) (a) Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank Two Percent (2%) (b) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank (c) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security Five Percent (5%) For Biddings Conducted By Lgus, The Procuring Entity May Also Require Bidders To Submit Bid Securities In The Form Of Cashier’s/manager’s Check, Bank Draft/guarantee, Or Irrevocable Letter Of Credit From Other Banks Certified By The Bsp As Authorized To Issue Such Financial Statement. The Bid Securing Declaration Mentioned Above Is An Undertaking Which States, Among Others, That The Bidder Shall Enter Into Contract With The Procuring Entity And Furnish The Performance Security Required Under Itb Clause 33.2, From Receipt Of The Notice Of Award, And Committing To Pay The Corresponding Fine, And Be Suspended For A Period Of Time From Being Qualified To Participate In Any Government Procurement Activity In The Event It Violates Any Of The Conditions Stated Therein As Provided In The Guidelines Issued By The Gppb. 18.2 The Bid Security Should Be Valid For The Period Specified In The Bds. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 18.3 No Bid Securities Shall Be Returned To Bidders After The Opening Of Bids And Before Contract Signing, Except To Those That Failed Or Declared As Post-disqualified, Upon Submission Of A Written Waiver Of Their Right To File A Motion For Reconsideration And/or Protest. Without Prejudice On Its Forfeiture, Bid Securities Shall Be Returned Only After The Bidder With The Lowest Calculated And Responsive Bid Has Signed The Contract And Furnished The Performance Security, But In No Case Later Than The Expiration Of The Bid Security Validity Period Indicated In Itb Clause 18.2. 18.4 Upon Signing And Execution Of The Contract Pursuant To Itb Clause 32, And The Posting Of The Performance Security Pursuant To Itb Clause 33, The Successful Bidder’s Bid Security Will Be Discharged, But In No Case Later Than The Bid Security Validity Period As Indicated In The Itb Clause 18.2. 18.5 The Bid Security May Be Forfeited: (a) If A Bidder: (i) Withdraws Its Bid During The Period Of Bid Validity Specified In Itb Clause 17; (ii) Does Not Accept The Correction Of Errors Pursuant To Itb Clause 28.3(b); (iii) Fails To Submit The Requirements Within The Prescribed Period, Or A Finding Against Their Veracity, As Stated In Itb Clause 29.2; Or (iv) Any Other Reason Stated In The Bds. (b) If The Successful Bidder: (i) Fails To Sign The Contract In Accordance With Itb Clause 32; (ii) Fails To Furnish Performance Security In Accordance With Itb Clause 33; Or (iii) Any Other Reason Stated In The Bds. 19. Format And Signing Of Bids 19.1 Bidders Shall Submit Their Bids Through Their Duly Authorized Representative Using The Appropriate Forms Provided In Section Viii – Bidding Forms On Or Before The Deadline Specified In The Itb Clauses 21 In Two (2) Separate Sealed Bid Envelopes, And Which Shall Be Submitted Simultaneously. The First Shall Contain The Technical Component Of The Bid, Including The Eligibility Requirements Under Itb Clause 12.1, And The Second Shall Contain The Financial Component Of The Bid. 19.2 Forms As Mentioned In Itb Clause 19.1 Must Be Completed Without Any Alterations To Their Format, And No Substitute Form Shall Be Accepted. All Blank Spaces Shall Be Filled In With The Information Requested 19.3 The Bidder Shall Prepare And Submit An Original Of The First And Second Envelopes As Described In Itb Clauses 12 And 13. In Addition, The Bidder Shall Submit Copies Of The First And Second Envelopes. In The Event Of Any Discrepancy Between The Original And The Machine Copies, The Original Shall Prevail. 19.4 Each And Every Page Of The Bid Form, Including The Schedule Of Prices, Under Section Viii Hereof, Shall Be Signed By The Duly Authorized Representative/s Of The Bidder. Failure To Do So Shall Be A Ground For The Rejection Of The Bid. 19.5 Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Duly Authorized Representative/s Of The Bidder. 20. Sealing And Marking Of Bids 20.1 Unless Otherwise Indicated In The Bds, Bidders Shall Enclose Their Original Eligibility And Technical Documents Described In Itb Clause 12in One Sealed Envelope Marked “original - Technical Component”, And The Original Of Their Financial Component In Another Sealed Envelope Marked “original - Financial Component”, Sealing Them All In An Outer Envelope Marked “original Bid”. 20.2 Each Copy Of The First And Second Envelopes Shall Be Similarly Sealed Duly Marking The Inner Envelopes As “copy No. ___ - Technical Component” And “copy No. ___ – Financial Component” And The Outer Envelope As “copy No. ___”, Respectively. These Envelopes Containing The Original And The Copies Shall Then Be Enclosed In One Single Envelope. 20.3 The Original And The Number Of Copies Of The Bid As Indicated In The Bds Shall Be Typed Or Computerized In Indelible Ink And Shall Be Signed By The Bidder Or Its Duly Authorized Representative/s. 20.4 All Envelopes Shall (a) Contain The Name Of The Contract To Be Bid In Capital Letters; (b) Bear The Name And Address Of The Bidder In Capital Letters; (c) Be Addressed To The Procuring Entity’s Bac Identified In Itb Clause 1.1, (d) Bear The Specific Identification Of This Bidding Process Indicated In The Itb Clause 1.2; And (e) Bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Bids, In Accordance With Itb Clause 21. 20.5 Bid Envelopes That Are Not Properly Sealed And Marked As Required In The Bidding Documents, Shall Not Be Rejected, But The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Bid As Submitted. The Bac Or The Procuring Entity Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or For Its Premature Opening. D. Submission And Opening Of Bids 21. Deadline For Submission Of Bids Bids Must Be Received By The Procuring Entity’s Bac At The Address And On Or Before The Date And Time Indicated In The Bds. 22. Late Bids Any Bid Submitted After The Deadline For Submission And Receipt Of Bids Prescribed By The Procuring Entity, Pursuant To Itb Clause 21, Shall Be Declared “late” And Shall Not Be Accepted By The Procuring Entity 23. Modification And Withdrawal Of Bids 23.1 The Bidder May Modify Its Bid After It Has Been Submitted; Provided That The Modification Is Received By The Procuring Entity Prior To The Deadline Prescribed For Submission And Receipt Of Bids. The Bidder Shall Not Be Allowed To Retrieve Its Original Bid, But Shall Be Allowed To Submit Another Bid Equally Sealed, Properly Identified, Linked To Its Original Bid Marked As “technical Modification” Or “financial Modification” And Stamped “received” By The Bac. Bid Modifications Received After The Applicable Deadline Shall Not Be Considered And Shall Be Returned To The Bidder Unopened. 23.2 A Bidder May, Through A Letter Of Withdrawal, Withdraw Its Bid After It Has Been Submitted, For Valid And Justifiable Reason; Provided That The Letter Of Withdrawal Is Received By The Procuring Entity Prior To The Deadline Prescribed For Submission And Receipt Of Bids. The Letter Of Withdrawal Must Be Executed By The Duly Authorized Representative Of The Bidder Identified In The Omnibus Sworn Statement, A Copy Of Which Should Be Attached To The Letter. 23.3 Bids Requested To Be Withdrawn In Accordance With Itb Clause 23.1 Shall Be Returned Unopened To The Bidders. A Bidder May Also Express Its Intention Not To Participate In The Bidding Through A Letter Which Should Reach And Be Stamped By The Bac Before The Deadline For Submission And Receipt Of Bids. A Bidder That Withdraws Its Bid Shall Not Be Permitted To Submit Another Bid, Directly Or Indirectly, For The Same Contract. 23.4 No Bid May Be Modified After The Deadline For Submission Of Bids. No Bid May Be Withdrawn In The Interval Between The Deadline For Submission Of Bids And The Expiration Of The Period Of Bid Validity Specified By The Bidder On The Financial Bid Form. Withdrawal Of A Bid During This Interval Shall Result In The Forfeiture Of The Bidder’s Bid Security, Pursuant To Itb Clause 18.5, And The Imposition Of Administrative, Civil And Criminal Sanctions As Prescribed By Ra 9184 And Its Irr 24. Opening And Preliminary Examination Of Bids 24.1 24.2 The Bac Shall Open The Bids In Public, Immediately After The Deadline For The Submission And Receipt Of Bids, As Specified In The Bds. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Bac Shall Take Custody Of The Bids Submitted And Reschedule The Opening Of Bids On The Next Working Day Or At The Soonest Possible Time Through The Issuance Of A Notice Of Postponement To Be Posted In The Philgeps Website Of The Procuring Entity Concerned, If Available. The Bac Shall Open The First Bid Envelopes Of Bidders In Public As Specified In The Bds To Determine Each Bidder’s Compliance With The Documents Prescribed In Itb Clause 12. For This Purpose, The Bac Shall Check The Submitted Documents Of Each Bidder Against A Checklist Of Required Documents To Ascertain If They Are All Present, Using A Non-discretionary “pass/fail” Criterion. If A Bidder Submits The Required Document, It Shall Be Rated “passed” For That Particular Requirement. In This Regard, Bids That Fail To Include Any Requirement Or Are Incomplete Or Patently Insufficient Shall Be Considered As “failed”. Otherwise, The Bac Shall Rate The Said First Bid Envelope As “passed”. 24.3 Immediately After Determining Compliance With The Requirements In The First Envelope, The Bac Shall Forthwith Open The Second Bid Envelope Of Each Remaining Eligible Bidder Whose First Bid Envelope Was Rated “passed”. The Second Envelope Of Each Complying Bidder Shall Be Opened Within The Same Day. In Case One Or More Of The Requirements In The Second Envelope Of A Particular Bid Is Missing, Incomplete Or Patently Insufficient, And/or If The Submitted Total Bid Price Exceeds The Abc Unless Otherwise Provided In Itb Clause 13.2, The Bac Shall Rate The Bid Concerned As “failed”. Only Bids That Are Determined To Contain All The Bid Requirements For Both Components Shall Be Rated “passed” And Shall Immediately Be Considered For Evaluation And Comparison 24.4 Letters Of Withdrawal Shall Be Read Out And Recorded During Bid Opening, And The Envelope Containing The Corresponding Withdrawn Bid Shall Be Returned To The Bidder Unopened. If The Withdrawing Bidder’s Representative Is In Attendance, The Original Bid And All Copies Thereof Shall Be Returned To The Representative During The Bid Opening. If The Representative Is Not In Attendance, The Bid Shall Be Returned Unopened By Registered Mail. The Bidder May Withdraw Its Bid Prior To The Deadline For The Submission And Receipt Of Bids, Provided That The Corresponding Letter Of Withdrawal Contains A Valid Authorization Requesting For Such Withdrawal, Subject To Appropriate Administrative Sanctions 24.5 If A Bidder Has Previously Secured A Certification From The Procuring Entity To The Effect That It Has Previously Submitted The Above-enumerated Class “a” Documents, The Said Certification May Be Submitted In Lieu Of The Requirements Enumerated In Itb Clause 12.1(a), Items (i) To (v). 24.6 In The Case Of An Eligible Foreign Bidder As Described In Itb Clause 5, The Class “a” Documents Described In Itb Clause 12.1(a) May Be Substituted With The Appropriate Equivalent Documents, If Any, Issued By The Country Of The Foreign Bidder Concerned. 24.7 Each Partner Of A Joint Venture Agreement Shall Likewise Submit The Requirements In Itb Clauses 12.1(a)(i) And 12.1(a)(ii). Submission Of Documents Required Under Itb Clauses 12.1(a)(iii) To 12.1(a)(v) By Any Of The Joint Venture Partners Constitutes Compliance. 24.8 The Procuring Entity Shall Prepare The Minutes Of The Proceedings Of The Bid Opening That Shall Include, As A Minimum: (a) Names Of Bidders, Their Bid Price, Bid Security, Findings Of Preliminary Examination; And (b) Attendance Sheet. The Bac Members Shall Sign The Abstract Of Bids As Read. E. Evaluation And Comparison Of Bids 25. Process To Be Confidential 25.1 Members Of The Bac, Including Its Staff And Personnel, As Well As Its Secretariat And Twg, Are Prohibited From Making Or Accepting Any Kind Of Communication With Any Bidder Regarding The Evaluation Of Their Bids Until The Issuance Of The Notice Of Award, Unless Otherwise Allowed In The Bds Or In The Case Of Itb Clause 26. 25.2 Any Effort By A Bidder To Influence The Procuring Entity In The Procuring Entity’s Decision In Respect Of Bid Evaluation, Bid Comparison Or Contract Award Will Result In The Rejection Of The Bidder’s Bid. 26. Clarification Of Bids To Assist In The Evaluation, Comparison, And Post-qualification Of The Bids, The Procuring Entity May Ask In Writing Any Bidder For A Clarification Of Its Bid. All Responses To Requests For Clarification Shall Be In Writing. Any Clarification Submitted By A Bidder In Respect To Its Bid And That Is Not In Response To A Request By The Procuring Entity Shall Not Be Considered. 27. Domestic Preference 27.1 Unless Otherwise Stated In The Bds, The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With The Following: (a) The Preference Shall Be Applied When (i) The Lowest Foreign Bid Is Lower Than The Lowest Bid Offered By A Domestic Bidder, Or (ii) The Lowest Bid Offered By A Non-philippine National Is Lower Than The Lowest Bid Offered By A Domestic Entity. (b) For Evaluation Purposes, The Lowest Foreign Bid Or The Bid Offered By A Non-philippine National Shall Be Increased By Fifteen Percent (15%). (c) In The Event That (i) The Lowest Bid Offered By A Domestic Entity Does Not Exceed The Lowest Foreign Bid As Increased, Or (ii) The Lowest Bid Offered By A Non-philippine National As Increased, Then The Procuring Entity Shall Award The Contract To The Domestic Bidder/entity At The Amount Of The Lowest Foreign Bid Or The Bid Offered By A Non-philippine National, As The Case May Be. (d) If The Domestic Entity/bidder Refuses To Accept The Award Of Contract At The Amount Of The Foreign Bid Or Bid Offered By A Non-philippine National Within Two (2) Calendar Days From Receipt Of Written Advice From The Bac, The Procuring Entity Shall Award To The Bidder Offering The Foreign Bid Or The Non-philippine National, As The Case May Be, Subject To Post-qualification And Submission Of All The Documentary Requirements Under These Bidding Documents. 27.2 A Bidder May Be Granted Preference As A Domestic Entity Subject To The Certification From The Dti (in Case Of Sole Proprietorships), Sec (in Case Of Partnerships And Corporations), Or Cda (in Case Of Cooperatives) That The (a) Sole Proprietor Is A Citizen Of The Philippines Or The Partnership, Corporation, Cooperative, Or Association Is Duly Organized Under The Laws Of The Philippines With At Least Seventy Five Percent (75%) Of Its Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, (b) Habitually Established In Business And Habitually Engaged In The Manufacture Or Sale Of The Merchandise Covered By His Bid, And (c) The Business Has Been In Existence For At Least Five (5) Consecutive Years Prior To The Advertisement And/or Posting Of The Invitation To Bid For This Project. 27.3 A Bidder May Be Granted Preference As A Domestic Bidder Subject To The Certification From The Dti That The Bidder Is Offering Unmanufactured Articles, Materials Or Supplies Of The Growth Or Production Of The Philippines, Or Manufactured Articles, Materials, Or Supplies Manufactured Or To Be Manufactured In The Philippines Substantially From Articles, Materials, Or Supplies Of The Growth, Production, Or Manufacture, As The Case May Be, Of The Philippines. 28. Detailed Evaluation And Comparison Of Bids 28.1 The Procuring Entity Will Undertake The Detailed Evaluation And Comparison Of Bids Which Have Passed The Opening And Preliminary Examination Of Bids, Pursuant To Itb Clause 24, In Order To Determine The Lowest Calculated Bid. 28.2 The Lowest Calculated Bid Shall Be Determined In Two Steps. (a) The Detailed Evaluation Of The Financial Component Of The Bids, To Establish The Correct Calculated Prices Of The Bids; And (b) The Ranking Of The Total Bid Prices As So Calculated From The Lowest To The Highest. The Bid With The Lowest Price Shall Be Identified As The Lowest Calculated Bid. 28.3 The Procuring Entity's Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. Unless Otherwise Specified In The Bds, The Bac Shall Consider The Following In The Evaluation Of Bids. (a) Completeness Of The Bid. Unless The Itb Specifically Allows Partial Bids, Bids Not Addressing Or Providing All Of The Required Items In The Schedule Of Requirements Including, Where Applicable, Bill Of Quantities, Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. In This Regard, Where A Required Item Is Provided, But No Price Is Indicated, The Same Shall Be Considered As Non-responsive, But Specifying A "0" (zero) Or A Dash (-) For The Said Item Would Mean That It Is Being Offered For Free To The Procuring Entity; And (b) Arithmetical Corrections. Consider Computational Errors And Omissions To Enable Proper Comparison Of All Eligible Bids. It May Also Consider Bid Modifications, If Allowed In The Bds. Any Adjustment Shall Be Calculated In Monetary Terms To Determine The Calculated Prices. 28.4 Based On The Detailed Evaluation Of Bids, Those That Comply With The Above-mentioned Requirements Shall Be Ranked In The Ascending Order Of Their Total Calculated Bid Prices, As Evaluated And Corrected For Computational Errors, Discounts And Other Modifications, To Identify The Lowest Calculated Bid. Total Calculated Bid Prices, As Evaluated And Corrected For Computational Errors, Discounts And Other Modifications, Which Exceed The Abc Shall Not Be Considered. 28.5 Unless Otherwise Indicated In The Bds, The Procuring Entity’s Evaluation Of Bids Shall Only Be Based On The Bid Price Quoted In The Financial Bid Form. 28.6 Bids Shall Be Evaluated On An Equal Footing To Ensure Fair Competition. For This Purpose, All Bidders Shall Be Required To Include In Their Bids The Cost Of All Taxes, Such As, But Not Limited To, Value Added Tax (vat), Income Tax, Local Taxes, And Other Fiscal Levies And Duties Which Shall Be Itemized In The Bid Form And Reflected In The Detailed Estimates. Such Bids, Including Said Taxes, Shall Be The Basis For Bid Evaluation And Comparison. 29. Post-qualification 29.1 The Procuring Entity Shall Determine To Its Satisfaction Whether The Bidder That Is Evaluated As Having Submitted The Lowest Calculated Bid (lcb) Complies With And Is Responsive To All The Requirements And Conditions Specified In Itb Clauses 5, 12, And 13. 29.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lcb, The Bidder Shall Submit The Following Documentary Requirements: (a) Latest Income And Business Tax Returns In The Form Specified In The Bds; (b) Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. Failure Of The Bidder Declared As Lowest Calculated Bid To Duly Submit The Above Requirements On Time Under This Clause Or A Finding Against The Veracity Of Such Shall Be Ground For Forfeiture Of The Bid Security And Disqualification Of The Bidder For Award. 29.3 The Determination Shall Be Based Upon An Examination Of The Documentary Evidence Of The Bidder’s Qualifications Submitted Pursuant To Itb Clauses 12 And 13, As Well As Other Information As The Procuring Entity Deems Necessary And Appropriate, Using A Non-discretionary “pass/fail” Criterion. 29.4 If The Bac Determines That The Bidder With The Lowest Calculated Bid Passes All The Criteria For Post-qualification, It Shall Declare The Said Bid As The Lowest Calculated Responsive Bid, And Recommend To The Head Of The Procuring Entity The Award Of Contract To The Said Bidder At Its Submitted Bid Price Or Its Calculated Bid Price, Whichever Is Lower. 29.5 A Negative Determination Shall Result In Rejection Of The Bidder’s Bid, In Which Event The Procuring Entity Shall Proceed To The Next Lowest Calculated Bid To Make A Similar Determination Of That Bidder’s Capabilities To Perform Satisfactorily. If The Second Bidder, However, Fails The Post Qualification, The Procedure For Post Qualification Shall Be Repeated For The Bidder With The Next Lowest Calculated Bid, And So On Until The Lowest Calculated Responsive Bid Is Determined For Contract Award. 29.6 Within A Period Not Exceeding Fifteen (15) Calendar Days From The Date Of Receipt Of The Recommendation Of The Bac, The Head Of The Procuring Entity Shall Approve Or Disapprove The Said Recommendation. 30. Reservation Clause 30.1 Notwithstanding The Eligibility Or Post-qualification Of A Bidder, The Procuring Entity Concerned Reserves The Right To Review Its Qualifications At Any Stage Of The Procurement Process If It Has Reasonable Grounds To Believe That A Misrepresentation Has Been Made By The Said Bidder, Or That There Has Been A Change In The Bidder’s Capability To Undertake The Project From The Time It Submitted Its Eligibility Requirements. Should Such Review Uncover Any Misrepresentation Made In The Eligibility And Bidding Requirements, Statements Or Documents, Or Any Changes In The Situation Of The Bidder Which Will Affect Its Capability To Undertake The Project So That It Fails The Preset Eligibility Or Bid Evaluation Criteria, The Procuring Entity Shall Consider The Said Bidder As Ineligible And Shall Disqualify It From Submitting A Bid Or From Obtaining An Award Or Contract. 30.2 Based On The Following Grounds, The Procuring Entity Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding At Any Time Prior To The Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability, And Make No Assurance That A Contract Shall Be Entered Into As A Result Of The Bidding: (a) If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; (b) If The Procuring Entity’s Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or (c) For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially Or Technically Feasible As Determined By The Head Of The Procuring Entity; (ii) If The Project Is No Longer Necessary As Determined By The Head Of The Procuring Entity; And (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. 30.3 In Addition, The Procuring Entity May Likewise Declare A Failure Of Bidding When: (a) No Bids Are Received; (b) All Prospective Bidders Are Declared Ineligible; (c) All Bids Fail To Comply With All The Bid Requirements Or Fail Post-qualification; Or (d) The Bidder With The Lowest Calculated Responsive Bid Refuses, Without Justifiable Cause To Accept The Award Of Contract, And No Award Is Made In Accordance With Section 40 Of The Irr Of Ra 9184. F. Award Of Contract 31. Contract Award 31.1 Subject To Itb Clause 29, The Procuring Entity Shall Award The Contract To The Bidder Whose Bid Has Been Determined To Be The Lcrb. 31.2 Prior To The Expiration Of The Period Of Bid Validity, The Procuring Entity Shall Notify The Successful Bidder In Writing That Its Bid Has Been Accepted, Through A Notice Of Award Received Personally Or Sent By Registered Mail Or Electronically, Receipt Of Which Must Be Confirmed In Writing Within Two (2) Days By The Bidder With The Lcrb And Submitted Personally Or Sent By Registered Mail Or Electronically To The Procuring Entity. 31.3 Notwithstanding The Issuance Of The Notice Of Award, Award Of Contract Shall Be Subject To The Following Conditions: (a) Submission Of The Valid Jva, If Applicable, Within Ten (10) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That The Bidder Has The Lcrb; (b) Posting Of The Performance Security In Accordance With Itb Clause 33; (c) Signing Of The Contract As Provided In Itb Clause 32; And (d) Approval By Higher Authority, If Required. 31.4 At The Time Of Contract Award, The Procuring Entity Shall Not Increase Or Decrease The Quantity Of Goods Originally Specified In Section Vi – Schedule Of Requirements. 32. Signing Of The Contract 32.1 At The Same Time As The Procuring Entity Notifies The Successful Bidder That Its Bid Has Been Accepted, The Procuring Entity Shall Send The Contract Form To The Bidder, Which Contract Has Been Provided In The Bidding Documents, Incorporating Therein All Agreements Between The Parties. 32.2 Within Ten (10) Calendar Days From Receipt Of The Notice Of Award, The Successful Bidder Shall Post The Required Performance Security And Sign And Date The Contract And Return It To The Procuring Entity. 32.3 The Procuring Entity Shall Enter Into Contract With The Successful Bidder Within The Same Ten (10) Calendar Day Period Provided That All The Documentary Requirements Are Complied With. 32.4 The Following Documents Shall Form Part Of The Contract. (a) Contract Agreement; (b) Bidding Documents; (c) Winning Bidder’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted; (d) Performance Security; (e) Notice Of Award Of Contract; And (f) Other Contract Documents That May Be Required By Existing Laws And/or Specified In The Bds. 33. Performance Security 33.1 To Guarantee The Faithful Performance By The Winning Bidder Of Its Obligations Under The Contract, It Shall Post A Performance Security Within A Maximum Period Of Ten (10) Calendar Days From The Receipt Of The Notice Of Award From The Procuring Entity And In No Case Later Than The Signing Of The Contract. 33.2 The Procuring Entity Shall Prescribe At Least One (1) Acceptable Form Of Performance Security Taken From The Categories Below That Bidders May Opt To Use, Denominated In Philippine Pesos And Posted In Favor Of The Procuring Entity: Form Of Performance Security Amount Of Performance Security (not Less Than The Percentage Of The Total Contract Price) (a) Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank Five Percent (5%) (b) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. (c) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Thirty Percent (30%) (d) Performance Securing Declaration (psd) None 33.3 Performance Security As Indicated In Section 17.1 (k) And 39 Of The 2016 Revised Irr Of Ra No. 9184, While Includes The Performance Securing Declaration (psd) As An Alternative Performance Security During A State Of Calamity Or Imposition Of Community Quarantine Pursuant To Gppb Resolution No. 09-2020. Failure Of The Successful Bidder To Comply With The Above-mentioned Requirement Shall Constitute Sufficient Ground For The Annulment Of The Award And Forfeiture Of The Bid Security, In Which Event The Procuring Entity Shall Initiate And Complete The Post Qualification Of The Second Lowest Calculated Bid. The Procedure Shall Be Repeated Until The Lcrb Is Identified And Selected For Contract Award. However If No Bidder Passed Post-qualification, The Bac Shall Declare The Bidding A Failure And Conduct A Re-bidding With Re-advertisement. 34. Notice To Proceed 34.1 Within Seven (7) Calendar Days From The Date Of Approval Of The Contract By The Appropriate Government Approving Authority, The Procuring Entity Shall Issue Its Notice To Proceed Together With A Copy Or Copies Of The Approved Contract To The Successful Bidder. All Notices Called For By The Terms Of The Contract Shall Be Effective Only At The Time Of Receipt Thereof By The Successful Bidder. 34.2 The Contract Effectivity Date Shall Be Provided In The Notice To Proceed By The Procuring Entity, Which Date Shall Not Be Later Than Seven (7) Calendar Days From The Issuance Of The Notice To Proceed. 35. Protest Mechanism Decision Of The Procuring Entity At Any Stage Of The Procurement Process May Be Questioned In Accordance With Section 55 Of The Revised Implementing Rules And Regulations Of Republic Act 9184. Section Iii – Bid Data Sheet Itb Clause 1.1 The Procuring Entity Is The Local Government Of Badiangan, Iloilo 1.2 The Reference Is: Supply And Delivery Of Photocopying And Duplicating Machine For Use Of Municipality Of Badiangan, Municipal Hall, Badiangan, Iloilo. Project Identification No. 2024 – 023 – B. 2.0 The Funding Source Is Through The General Fund Of The Local Government Of Badiangan, Iloilo In The Amount Of P 300,000.00. 5.1 No Further Instructions. 5.2 None Of The Circumstances Mentioned In The Itb Clause Exists In This Project. Foreign Bidders, Except Those Falling Under Itb Clause 5.2(b), May Not Participate In This Project. 5.4 The Bidder Must Have Completed, Within The Period Specified In The Invitation To Bid And Itb Clause 12.1(a)(ii), A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. For This Purpose, Similar Contracts Shall Refer To The Supply And Delivery Of Goods That Is/are Similar In Type And Brand To The Goods Being Bidded-out. 5.5 No Further Instructions. 6.3 No Further Instructions. 7 No Further Instructions. 8.1 Subcontracting Is Not Allowed. 8.2 Not Applicable. 9.1 Not Applicable. 10.1 The Procuring Entity’s Address Is: Badiangan Municipal Hall R.c. Tabiana St., Poblacion, Badiangan, Iloilo 5033 Contact Person: Mr. Humbert S. Recomono Head: Bac Secretariat Municipal Hall, Badiangan, Iloilo Tel. No. (033) 320-7809 C.p. No. 09198501252 12.1 The First Envelope Shall Contain The Eligibility And Technical Documents Stated In The Itb Clause. However, If The Bidder Maintains A Current And Updated File Of Its Class “a” Documents With The Bac Of The Local Government Of Badiangan, Iloilo, A Certification To That Effect Issued By Its Bac May Be Submitted In Lieu Of The Class “a” Documents. 12.1(a)(i) No Other Acceptable Proof Of Registration Is Recognized 12.1(a)(ii) The Statement Of All Ongoing And Single Largest Completed Government And Private Contracts Shall Include All Such Contracts Within The Last Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 13.1 No Additional Requirements. 13.2 The Approved Budget For The Contract (abc) Is: P 300,000.00 Any Bid With A Financial Component Exceeding This Amount Shall Not Be Accepted. 15.4(a)(iii) No Incidental Services Required. 15.4(b) Not Applicable. 15.5 Bid Prices Shall Be Fixed. Adjustable Price Proposals Shall Be Treated As Non-responsive And Shall Be Rejected. 15.6 Extraordinary Circumstances Refer To Events That May Be Determined By The National Economic And Development Authority In Accordance With The Civil Code Of The Philippines, And Upon The Recommendation Of The Procuring Entity. 16.1(b) The Bid Prices For Goods Supplied From Outside Of The Philippines Shall Be Quoted In Philippine Pesos. 16.3 No Further Instructions. 17.1 Bids Shall Be Valid Until 120 Calendar Days After Bidding. 18.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration (bsd), Or Any Of The Following Forms: 1. P (2% Of Abc), If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or 2. P (5% Of Abc), If Bid Security Is In Surety Bond 18.2 The Bid Security Shall Be Valid Until 120 Calendar Days After Bidding. 18.5(a)(iv) The Following Are Additional Grounds For Forfeiture Of Bid Security: 1. Submission Of Eligibility Requirements Containing False Information Or Falsified Documents. 2. Submission Of Bids That Contain False Information Or Falsified Documents, Or The Concealment Of Such Information In The Bids In Order To Influence The Outcome Of Eligibility Screening Or Any Other Stage Of The Public Bidding. 3. Allowing The Use Of One’s Name, Or Using The Name Of Another For Purposes Of Public Bidding. 4. Withdrawal Of A Bid, Or Refusal To Accept An Award, Or Enter Into Contract With The Government Without Justifiable Cause, After The Bidder Had Been Adjudged As Having Submitted The Lowest Calculated And Responsive Bid. 5. Refusal Or Failure To Post The Required Performance Security Within The Prescribed Time. 6. Refusal To Clarify Or Validate In Writing Its Bid During Post-qualification Within A Period Of Seven (7) Calendar Days From Receipt Of The Request For Clarification. 7. Any Documented Unsolicited Attempt By A Bidder To Unduly Influence The Outcome Of The Bidding In His Favor. 8. Failure Of The Potential Joint Venture Partners To Enter Into The Joint Venture After The Bid Is Declared As Successful. 9. All Other Acts That Tend To Defeat The Purpose Of The Competitive Bidding, Such As Habitually Withdrawing From Bidding, Submitting Late Bids Or Patently Insufficient Bid, For At Least Three (3) Times Within A Year, Except For Valid Reasons. 18.5(b)(iii) No Further Instructions. 20.1 The Documents Enclosed In The Original Bid Should Be Original Copy Or Duly Stamped Certified True/ Machine Copy With Printed Name And Signature Of The Owner Of The Company Or The Duly Authorized Representative Of The Company As Indicated In The Special Power Of Attorney (spa) Or Secretary’s Certificate. The Duly Authorized Representative Should Have A Specimen Signature In The Spa Or Secretary’s Certificate. 20.3 Each Bidder Shall Submit One (1) Original And Two (2) Copies Of The First And Second Components Of Its Bid. The Photocopied Copies Of The Documents Enclosed In The First And Second Components Of The Bid Should Be Duly Stamped Certified True/ Machine Copy With Printed Name And Signature Of The Owner Of The Company Or The Duly Authorized Representative Of The Company As Indicated In The Special Power Of Attorney (spa) Or Secretary’s Certificate. The Duly Authorized Representative Should Have A Specimen Signature In The Spa Or Secretary’s Certificate. 21 The Address For Submission Of Bids Is: Municipal Budget Office, Municipal Hall, Badiangan, Iloilo The Deadline For Submission Of Bid Is: May 27, 2024; 9:30 A.m. 24.1 The Place Of Bid Opening Is: Liga Office, Badiangan, Iloilo The Date And Time Of Bid Opening Is: May 27, 2024; 10:00 A.m. 25.1 No Further Instructions. 27.1 No Further Instructions. 28.3 No Further Instructions. 28.3(b) Modification Of Bids Is Not Allowed. 28.5 No Further Instructions. 29.2(a) Only Tax Returns Filed And Taxes Paid Through The Bir Electronic Filing And Payment System (efps) Shall Be Accepted. Note: The Latest Income And Business Tax Returns Are Those Within The Last Six Months Preceding The Date Of Bid Submission. 29.2(d) None Required. 32.4(g) None Required. 34.2 The Effective Date Of The Contract Is Seven (7) Calendar Days Upon Receipt Of Notice To Proceed Issued By The Procuring Entity. Section Iv. General Conditions Of Contract 1. Definitions 1.1 In This Contract, The Following Terms Shall Be Interpreted As Indicated. (a) “the Contract” Means The Agreement Entered Into Between The Procuring Entity And The Supplier, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. (b) “the Contract Price” Means The Price Payable To The Supplier Under The Contract For The Full And Proper Performance Of Its Contractual Obligations. (c) “the Goods” Means All Of The Supplies, Equipment, Machinery, Spare Parts, Other Materials And/or General Support Services Which The Supplier Is Required To Provide To The Procuring Entity Under The Contract. (d) “the Services” Means Those Services Ancillary To The Supply Of The Goods, Such As Transportation And Insurance, And Any Other Incidental Services, Such As Installation, Commissioning, Provision Of Technical Assistance, Training, And Other Such Obligations Of The Supplier Covered Under The Contract. (e) “gcc” Means The General Conditions Of Contract Contained In This Section. (f) “scc” Means The Special Conditions Of Contract. (g) “the Procuring Entity” Means The Organization Purchasing The Goods, As Named In The Scc,. (h) “the Procuring Entity’s Country” Is The Philippines. (i) “the Supplier” Means The Individual Contractor, Manufacturer, Distributor, Or Firm Supplying/manufacturing The Goods And Services Under This Contract And Named In The Scc, (j) The “funding Source” Means The Organization Named In The Scc,. (k) “the Project Site,” Where Applicable, Means The Place Or Places Named In The Scc, (l) “day” Means Calendar Day. (m) The “effective Date” Of The Contract Will Be The Date Of Receipt By The Supplier Of The Notice To Proceed Or The Date Provided In The Notice To Proceed. Performance Of All Obligations Shall Be Reckoned From The Effective Date Of The Contract. (n) “verified Report” Refers To The Report Submitted By The Implementing Unit To The Head Of The Procuring Entity Setting Forth Its Findings As To The Existence Of Grounds Or Causes For Termination And Explicitly Stating Its Recommendation For The Issuance Of A Notice To Terminate. 2. Corrupt, Fraudulent, Collusive, And Coercive Practices 2.1 The Procuring Entity As Well As The Bidders, Contractors, Or Suppliers Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of This Contract. In Pursuance Of This Policy, The Procuring Entity. (a) Defines, For The Purposes Of This Provision, The Terms Set Forth Below As Follows (i) "corrupt Practice" Means Behavior On The Part Of Officials In The Public Or Private Sectors By Which They Improperly And Unlawfully Enrich Themselves, Others, Or Induce Others To Do So, By Misusing The Position In Which They Are Placed, And It Includes The Offering, Giving, Receiving, Or Soliciting Of Anything Of Value To Influence The Action Of Any Such Official In The Procurement Process Or In Contract Execution; Entering, On Behalf Of The Government, Into Any Contract Or Transaction Manifestly And Grossly Disadvantageous To The Same, Whether Or Not The Public Officer Profited Or Will Profit Thereby, And Similar Acts As Provided In Republic Act 3019. (ii) "fraudulent Practice" Means A Misrepresentation Of Facts In Order To Influence A Procurement Process Or The Execution Of A Contract To The Detriment Of The Procuring Entity, And Includes Collusive Practices Among Bidders (prior To Or After Bid Submission) Designed To Establish Bid Prices At Artificial, Non-competitive Levels And To Deprive The Procuring Entity Of The Benefits Of Free And Open Competition. (iii) “collusive Practices” Means A Scheme Or Arrangement Between Two Or More Bidders, With Or Without The Knowledge Of The Procuring Entity, Designed To Establish Bid Prices At Artificial, Non-competitive Levels. (iv) “coercive Practices “ Means Harming Or Threatening To Harm, Directly Or Indirectly, Persons, Or Their Property To Influence Their Participation In A Procurement Process, Or Effect The Execution Of A Contract; (v) “obstructive Practice” Is (aa) Deliberately Destroying, Falsifying, Altering Or Concealing Of Evidence Material To An Administrative Proceedings Or Investigation Or Making False Statements To Investigators In Order To Materially Impede An Administrative Proceedings Or Investigation Of The Procuring Entity Or Any Foreign Government/foreign Or International Financing Institution Into Allegations Of A Corrupt, Fraudulent, Coercive Or Intimidating Any Party To Prevent If From Disclosing Its Knowledge Of Matters Relevant To The Administrative Proceedings Or Investigation Or From Pursuing Such Proceedings Or Investigation; Or (bb) Acts Intended To Materially Impede The Exercise Of The Inspection And Audit Rights Of The Procuring Entity Or Any Foreign Government/foreign Or International Financing Institution Herein. (b) Will Reject A Proposal For Award If It Determines That The Bidder Recommended For Award Has Engaged In Any Of The Practices Mentioned In This Clause For Purposes Of Competing For The Contract. 3. Inspection And Audit By The Funding Source The Supplier Shall Permit The Funding Source To Inspect The Supplier’s Accounts And Records Relating To The Performance Of The Supplier And To Have Them Audited By Auditors Appointed By The Funding Source, If So Required By The Funding Source. 4. Governing Law And Language 4.1 This Contract Shall Be Interpreted In Accordance With The Laws Of The Republic Of The Philippines. 4.2 This Contract Has Been Executed In The English Language, Which Shall Be The Binding And Controlling Language For All Matters Relating To The Meaning Or Interpretation Of This Contract. All Correspondence And Other Documents Pertaining To This Contract Exchanged By The Parties Shall Be Written In English. 5. Notices 5.1 Any Notice, Request, Or Consent Required Or Permitted To Be Given Or Made Pursuant To This Contract Shall Be In Writing. Any Such Notice, Request, Or Consent Shall Be Deemed To Have Been Given Or Made When Received By The Concerned Party, Either In Person Or Through An Authorized Representative Of The Party To Whom The Communication Is Addressed, Or When Sent By Registered Mail, Telex, Telegram, Or Facsimile To Such Party At The Address Specified In The Scc, Which Shall Be Effective When Delivered And Duly Received Or On The Notice’s Effective Date, Whichever Is Later. 5.2 A Party May Change Its Address For Notice Hereunder By Giving The Other Party Notice Of Such Change Pursuant To The Provisions Listed In The Scc For Gcc Clause 5.1. 6. Scope Of Contract 6.1 The Goods And Related Services To Be Provided Shall Be As Specified In Section Vi – Schedule Of Requirements. 6.2 This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. Any Additional Requirements For The Completion Of This Contract Shall Be Provided In The Scc 7. Subcontracting 7.1 Subcontracting Of Any Portion Of The Goods, If Allowed In The Bds, Does Not Relieve The Supplier Of Any Liability Or Obligation Under This Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants Or Workmen. 7.2 Subcontractors Disclosed And Identified During The Bidding May Be Changed During The Implementation Of This Contract, Subject To Compliance With The Required Qualifications And The Approval Of The Procuring Entity. 8. Procuring Entity’s Responsibilities 8.1 Whenever The Performance Of The Obligations In This Contract Requires That The Supplier Obtain Permits, Approvals, Import, And Other Licenses From Local Public Authorities, The Procuring Entity Shall, If So Needed By The Supplier, Make Its Best Effort To Assist The Supplier In Complying With Such Requirements In A Timely And Expeditious Manner. 8.2 The Procuring Entity Shall Pay All Costs Involved In The Performance Of Its Responsibilities In Accordance With Gcc Clause 6. 9. Prices Prices Charged By The Supplier For Goods Delivered And/or Services Performed Under This Contract Shall Not Vary From The Prices Quoted By The Supplier In Its Bid, With The Exception Of Any Change In Price Resulting From A Change Order Issued In Accordance With Gcc Clause 29, Or If Applicable, Adjustments Authorized In Accordance With The Price Adjustment Provisions Specified In The Scc.. 10. Payment 10.1 Unless Otherwise Specified In The Scc, Payments Shall Be Made Only Upon A Certification By The Head Of The Procuring Entity To The Effect That The Goods Have Been Rendered Or Delivered In Accordance With The Terms Of This Contract And Have Been Duly Inspected And Accepted. Except With The Prior Approval Of The President No Payment Shall Be Made For Services Not Yet Rendered Or For Supplies And Materials Not Yet Delivered Under This Contract. Ten Percent (10%) Of The Amount Of Each Payment Shall Be Retained By The Procuring Entity To Cover The Supplier’s Warranty Obligations Under This Contract As Described In Gcc Clause 17. 10.2 The Supplier’s Request(s) For Payment Shall Be Made To The Procuring Entity In Writing, Accompanied By An Invoice Describing, As Appropriate, The Goods Delivered And/or Services Performed, And By Documents Submitted Pursuant To The Scc Provision For Gcc Clause 6.2, And Upon Fulfillment Of Other Obligations Stipulated In This Contract. 10.3 Pursuant To Gcc Clause 10.2, Payments Shall Be Made Promptly By The Procuring Entity, But In No Case Later Than Sixty (60) Days After Submission Of An Invoice Or Claim By The Supplier. 10.4 Unless Otherwise Specified In The Scc, The Currency In Which Payment Is Made To The Supplier Under This Contract Shall Be In Philippine Pesos. 11. Advance Payment 11.1 Advance Payment Shall Be Made Only After Prior Approval Of The President, And Shall Not Exceed Fifteen Percent (15%) Of The Contract Amount, Unless Otherwise Directed By The President Or In Cases Allowed Under Annex “d” Of Ra 9184. 11.2 For Goods Supplied From Abroad, The Terms Of Payment Shall Be As Follows: (a) On Contract Signature: Fifteen Percent (15%) Of The Contract Price Shall Be Paid Within Sixty (60) Days From Signing Of The Contract And Upon Submission Of A Claim And A Bank Guarantee For The Equivalent Amount Valid Until The Goods Are Delivered And In The Form Provided In Section Viii. Bidding Forms. (b) On Delivery: Sixty-five Percent (65%) Of The Contract Price Shall Be Paid To The Supplier Within Sixty (60) Days After The Date Of Receipt Of The Goods And Upon Submission Of The Documents (i) Through (vi) Specified In The Scc Provision On Delivery And Documents. (c) On Acceptance: The Remaining Twenty Percent (20%) Of The Contract Price Shall Be Paid To The Supplier Within Sixty (60) Days After The Date Of Submission Of The Acceptance And Inspection Certificate For The Respective Delivery Issued By The Procuring Entity’s Authorized Representative. In The Event That No Inspection Or Acceptance Certificate Is Issued By The Procuring Entity’s Authorized Representative Within Forty Five (45) Days Of The Date Shown On The Delivery Receipt The Supplier Shall Have The Right To Claim Payment Of The Remaining Twenty Percent (20%) Subject To The Procuring Entity’s Own Verification Of The Reason(s) For The Failure To Issue Documents (vii) And (viii) As Described In The Scc Provision On Delivery And Documents. 11.3 All Progress Payments Shall First Be Charged Against The Advance Payment Until The Latter Has Been Fully Exhausted. 12. Taxes And Duties The Supplier, Whether Local Or Foreign, Shall Be Entirely Responsible For All The Necessary Taxes, Stamp Duties, License Fees, And Other Such Levies Imposed For The Completion Of This Contract. 13. Performance Security 13.1 Unless Otherwise Specified In The Scc, Within Ten (10) Calendar Days From Receipt Of The Notice Of Award From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any The Forms Prescribed In The Itb Clause 33.2. 13.2 The Performance Security Posted In Favor Of The Procuring Entity Shall Be Forfeited In The Event It Is Established That The Winning Bidder Is In Default In Any Of Its Obligations Under The Contract. 13.3 The Performance Security Shall Remain Valid Until Issuance By The Procuring Entity Of The Certificate Of Final Acceptance. 13.4 Unless Otherwise Specified In The Scc, The Performance Security May Be Released By The Procuring Entity And Returned To The Supplier After The Issuance Of The Certificate Of Final Acceptance Subject To The Following Conditions. (a) There Are No Pending Claims Against The Supplier Or The Surety Company Filed By The Procuring Entity; (b) The Supplier Has No Pending Claims For Labor And Materials Filed Against It; And (c) Other Terms Specified In The Scc 13.5 In Case Of A Reduction Of The Contract Value, The Procuring Entity Shall Allow A Proportional Reduction In The Original Performance Security, Provided That Any Such Reduction Is More Than Ten Percent (10%) And That The Aggregate Of Such Reductions Is Not More Than Fifty Percent (50%) Of The Original Performance Security. 14. Use Of Contract Documents And Information 14.1 The Supplier Shall Not, Except For Purposes Of Performing The Obligations In This Contract, Without The Procuring Entity’s Prior Written Consent, Disclose This Contract, Or Any Provision Thereof, Or Any Specification, Plan, Drawing, Pattern, Sample, Or Information Furnished By Or On Behalf Of The Procuring Entity. Any Such Disclosure Shall Be Made In Confidence And Shall Extend Only As Far As May Be Necessary For Purposes Of Such Performance. 14.2 Any Document, Other Than This Contract Itself, Enumerated In Gcc Clause 14.1shall Remain The Property Of The Procuring Entity And Shall Be Returned (all Copies) To The Procuring Entity On Completion Of The Supplier’s Performance Under This Contract If So Required By The Procuring Entity. 15. Standards The Goods Provided Under This Contract Shall Conform To The Standards Mentioned In The Section Vii – Technical Specifications,; And, When No Applicable Standard Is Mentioned, To The Authoritative Standards Appropriate To The Goods’ Country Of Origin. Such Standards Shall Be The Latest Issued By The Institution Concerned. 16. Inspection And Tests 16.1 The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Contract Specifications At No Extra Cost To The Procuring Entity. The Scc And Section Vii – Technical Specifications Shall Specify What Inspections And/or Tests The Procuring Entity Requires And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. 16.2 If Applicable, The Inspections And Tests May Be Conducted On The Premises Of The Supplier Or Its Subcontractor(s), At Point Of Delivery, And/or At The Goods’ Final Destination. If Conducted On The Premises Of The Supplier Or Its Subcontractor(s), All Reasonable Facilities And Assistance, Including Access To Drawings And Production Data, Shall Be Furnished To The Inspectors At No Charge To The Procuring Entity. 16.3 The Procuring Entity Or Its Designated Representative Shall Be Entitled To Attend The Tests And/or Inspections Referred To In This Clause Provided That The Procuring Entity Shall Bear All Of Its Own Costs And Expenses Incurred In Connection With Such Attendance Including, But Not Limited To, All Traveling And Board And Lodging Expenses. 16.4 The Procuring Entity May Reject Any Goods Or Any Part Thereof That Fail To Pass Any Test And/or Inspection Or Do Not Conform To The Specifications. The Supplier Shall Either Rectify Or Replace Such Rejected Goods Or Parts Thereof Or Make Alterations Necessary To Meet The Specifications At No Cost To The Procuring Entity, And Shall Repeat The Test And/or Inspection, At No Cost To The Procuring Entity, Upon Giving A Notice Pursuant To Gcc Clause 5. 16.5 The Supplier Agrees That Neither The Execution Of A Test And/or Inspection Of The Goods Or Any Part Thereof, Nor The Attendance By The Procuring Entity Or Its Representative, Shall Release The Supplier From Any Warranties Or Other Obligations Under This Contract. 17. Warranty 17.1 The Supplier Warrants That The Goods Supplied Under The Contract Are New, Unused, Of The Most Recent Or Current Models, And That They Incorporate All Recent Improvements In Design And Materials, Except When The Technical Specifications Required By The Procuring Entity Provides Otherwise. 17.2 The Supplier Further Warrants That All Goods Supplied Under This Contract Shall Have No Defect, Arising From Design, Materials, Or Workmanship Or From Any Act Or Omission Of The Supplier That May Develop Under Normal Use Of The Supplied Goods In The Conditions Prevailing In The Country Of Final Destination. 17.3 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier For A Minimum Period Specified In The Scc. The Obligation For The Warranty Shall Be Covered By, At The Supplier’s Option, Either Retention Money In An Amount Equivalent To At Least One Percent (1%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) Of The Contract Price Or Other Such Amount If So Specified In Thescc. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Specified In The Scc; Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under This Contract Have Been Fully Met. 17.4 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Within The Period Specified In The Scc And With All Reasonable Speed, Repair Or Replace The Defective Goods Or Parts Thereof, Without Cost To The Procuring Entity 17.5 If The Supplier, Having Been Notified, Fails To Remedy The Defect(s) Within The Period Specified In Gcc Clause 17.4, The Procuring Entity May Proceed To Take Such Remedial Action As May Be Necessary, At The Supplier’s Risk And Expense And Without Prejudice To Any Other Rights Which The Procuring Entity May Have Against The Supplier Under The Contract And Under The Applicable Law 18 Delays In The Supplier’s Performance 18.1 Delivery Of The Goods And/or Performance Of Services Shall Be Made By The Supplier In Accordance With The Time Schedule Prescribed By The Procuring Entity In Section Vi – Schedule Of Requirements. 18.2 If At Any Time During The Performance Of This Contract, The Supplier Or Its Subcontractor(s) Should Encounter Conditions Impeding Timely Delivery Of The Goods And/or Performance Of Services, The Supplier Shall Promptly Notify The Procuring Entity In Writing Of The Fact Of The Delay, Its Likely Duration And Its Cause(s). As Soon As Practicable After Receipt Of The Supplier’s Notice, And Upon Causes Provided For Under Gcc Clause 22, The Procuring Entity Shall Evaluate The Situation And May Extend The Supplier’s Time For Performance, In Which Case The Extension Shall Be Ratified By The Parties By Amendment Of Contract. 18.3 Except As Provided Under Gcc Clause 22, A Delay By The Supplier In The Performance Of Its Obligations Shall Render The Supplier Liable To The Imposition Of Liquidated Damages Pursuant To Gcc Clause 19, Unless An Extension Of Time Is Agreed Upon Pursuant To Gcc Clause 29 Without The Application Of Liquidated Damages. 19. Liquidated Damages Subject To Gcc Clause 18 And 22, If The Supplier Fails To Satisfactorily Deliver Any Or All Of The Goods And/or To Perform The Services Within The Period(s) Specified In This Contract Inclusive Of Duly Granted Time Extensions If Any, The Procuring Entity Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price, As Liquidated Damages, A Sum Equivalent To The Percentage Specified In Thescc Of The Delivered Price Of The Delayed Goods Or Unperformed Services For Each Week Or Part Thereof Of Delay Until Actual Delivery Or Performance, Up To A Maximum Deduction Of The Percentage Specified In The Scc. Once The Maximum Is Reached, The Procuring Entity Shall Rescind The Contract Pursuant To Gcc Clause 23, Without Prejudice To Other Courses Of Action And Remedies Open To It. 20. Settlement Of Disputes 20.1 If Any Dispute Or Difference Of Any Kind Whatsoever Shall Arise Between The Procuring Entity And The Supplier In Connection With Or Arising Out Of This Contract, The Parties Shall Make Every Effort To Resolve Amicably Such Dispute Or Difference By Mutual Consultation. 20.2 If After Thirty (30) Days, The Parties Have Failed To Resolve Their Dispute Or Difference By Such Mutual Consultation, Then Either The Procuring Entity Or The Supplier May Give Notice To The Other Party Of Its Intention To Commence Arbitration, As Hereinafter Provided, As To The Matter In Dispute, And No Arbitration In Respect Of This Matter May Be Commenced Unless Such Notice Is Given. 20.3 Any Dispute Or Difference In Respect Of Which A Notice Of Intention To Commence Arbitration Has Been Given In Accordance With This Clause Shall Be Settled By Arbitration. Arbitration May Be Commenced Prior To Or After Delivery Of The Goods Under This Contract. 20.4 Arbitration Proceedings Shall Be Conducted In Accordance With The Rules Of Procedure Specified In The Scc. 20.5 Notwithstanding Any Reference To Arbitration Herein, The Parties Shall Continue To Perform Their Respective Obligations Under The Contract Unless They Otherwise Agree; And The Procuring Entity Shall Pay The Supplier Any Monies Due The Supplier. 21 Liability Of The Supplier 21.1 Subject To Additional Provisions, If Any, Set Forth In The Scc, The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. 21.2 Except In Cases Of Criminal Negligence Or Willful Misconduct, And In The Case Of Infringement Of Patent Rights, If Applicable, The Aggregate Liability Of The Supplier To The Procuring Entity Shall Not Exceed The Total Contract Price, Provided That This Limitation Shall Not Apply To The Cost Of Repairing Or Replacing Defective Equipment. 22. Force Majeure 22.1 The Supplier Shall Not Be Liable For Forfeiture Of Its Performance Security, Liquidated Damages, Or Termination For Default If And To The Extent That Its Delay In Performance Or Other Failure To Perform Its Obligations Under The Contract Is The Result Of A Force Majeure. 22.2 For Purposes Of This Contract The Terms “force Majeure” And “fortuitous Event” May Be Used Interchangeably. In This Regard, A Fortuitous Event Or Force Majeure Shall Be Interpreted To Mean An Event Which The Contractor Could Not Have Foreseen, Or Which Though Foreseen, Was Inevitable. It Shall Not Include Ordinary Unfavorable Weather Conditions; And Any Other Cause The Effects Of Which Could Have Been Avoided With The Exercise Of Reasonable Diligence By The Contractor. 22.3 If A Force Majeure Situation Arises, The Supplier Shall Promptly Notify The Procuring Entity In Writing Of Such Condition And The Cause Thereof. Unless Otherwise Directed By The Procuring Entity In Writing, The Supplier Shall Continue To Perform Its Obligations Under The Contract As Far As Is Reasonably Practical, And Shall Seek All Reasonable Alternative Means For Performance Not Prevented By The Force Majeure. 23. Termination For Default 23.1 The Procuring Entity Shall Terminate This Contract For Default When Any Of The Following Conditions Attends Its Implementation. (a) Outside Of Force Majeure, The Supplier Fails To Deliver Or Perform Any Or All Of The Goods Within The Period(s) Specified In The Contract, Or Within Any Extension Thereof Granted By The Procuring Entity Pursuant To A Request Made By The Supplier Prior To The Delay, And Such Failure Amounts To At Least Ten Percent (10%) Of The Contact Price; (b) As A Result Of Force Majeure, The Supplier Is Unable To Deliver Or Perform Any Or All Of The Goods, Amounting To At Least Ten Percent (10%) Of The Contract Price, For A Period Of Not Less Than Sixty (60) Calendar Days After Receipt Of The Notice From The Procuring Entity Stating That The Circumstance Of Force Majeure Is Deemed To Have Ceased; Or (c) The Supplier Fails To Perform Any Other Obligation Under The Contract.. 23.2 In The Event The Procuring Entity Terminates This Contract In Whole Or In Part, For Any Of The Reasons Provided Under Gcc Clauses 23 To 26, The Procuring Entity May Procure, Upon Such Terms And In Such Manner As It Deems Appropriate, Goods Or Services Similar To Those Undelivered, And The Supplier Shall Be Liable To The Procuring Entity For Any Excess Costs For Such Similar Goods Or Services. However, The Supplier Shall Continue Performance Of This Contract To The Extent Not Terminated. 23.3 In Case The Delay In The Delivery Of The Goods And/or Performance Of The Services Exceeds A Time Duration Equivalent To Ten Percent (10%) Of The Specified Contract Time Plus Any Time Extension Duly Granted To The Supplier, The Procuring Entity May Terminate This Contract, Forfeit The Supplier's Performance Security And Award The Same To A Qualified Supplier. 24. Termination For Insolvency The Procuring Entity Shall Terminate This Contract If The Supplier Is Declared Bankrupt Or Insolvent As Determined With Finality By A Court Of Competent Jurisdiction. In This Event, Termination Will Be Without Compensation To The Supplier, Provided That Such Termination Will Not Prejudice Or Affect Any Right Of Action Or Remedy Which Has Accrued Or Will Accrue Thereafter To The Procuring Entity And/or The Supplier. 25. Termination For Convenience 25.1 The Procuring Entity May Terminate This Contract, In Whole Or In Part, At Any Time For Its Convenience. The Head Of The Procuring Entity May Terminate A Contract For The Convenience Of The Government If He Has Determined The Existence Of Conditions That Make Project Implementation Economically, Financially Or Technically Impractical And/or Unnecessary, Such As, But Not Limited To, Fortuitous Event(s) Or Changes In Law And National Government Policies. 25.2 The Goods That Have Been Delivered And/or Performed Or Are Ready For Delivery Or Performance Within Thirty (30) Calendar Days After The Supplier’s Receipt Of Notice To Terminate Shall Be Accepted By The Procuring Entity At The Contract Terms And Prices. For Goods Not Yet Performed And/or Ready For Delivery, The Procuring Entity May Elect: (a) To Have Any Portion Delivered And/or Performed And Paid At The Contract Terms And Prices; And/or (b) To Cancel The Remainder And Pay To The Supplier An Agreed Amount For Partially Completed And/or Performed Goods And For Materials And Parts Previously Procured By The Supplier. 25.3 If The Supplier Suffers Loss In Its Initial Performance Of The Terminated Contract, Such As Purchase Of Raw Materials For Goods Specially Manufactured For The Procuring Entity Which Cannot Be Sold In Open Market, It Shall Be Allowed To Recover Partially From This Contract, On A Quantum Meruit Basis. Before Recovery May Be Made, The Fact Of Loss Must Be Established Under Oath By The Supplier To The Satisfaction Of The Procuring Entity Before Recovery May Be Made. 26. Termination For Unlawful Acts 26.1 The Procuring Entity May Terminate This Contract In Case It Is Determined Prima Facie That The Supplier Has Engaged, Before Or During The Implementation Of This Contract, In Unlawful Deeds And Behaviors Relative To Contract Acquisition And Implementation. Unlawful Acts Include, But Are Not Limited To, The Following: (a) Corrupt, Fraudulent, And Coercive Practices As Defined In Itb Clause 3.1(a); (b) Drawing Up Or Using Forged Documents; (c) Using Adulterated Materials, Means Or Methods, Or Engaging In Production Contrary To Rules Of Science Or The Trade; And (d) Any Other Act Analogous To The Foregoing. 27. Procedures For Termination Of Contracts 27.1 The Following Provisions Shall Govern The Procedures For Termination Of This Contract: (a) Upon Receipt Of A Written Report Of Acts Or Causes Which May Constitute Ground(s) For Termination As Aforementioned, Or Upon Its Own Initiative, The Implementing Unit Shall, Within A Period Of Seven (7) Calendar Days, Verify The Existence Of Such Ground(s) And Cause The Execution Of A Verified Report, With All Relevant Evidence Attached; (b) Upon Recommendation By The Implementing Unit, The Head Of The Procuring Entity Shall Terminate This Contract Only By A Written Notice To The Supplier Conveying The Termination Of This Contract. The Notice Shall State: (i) That This Contract Is Being Terminated For Any Of The Ground(s) Afore-mentioned, And A Statement Of The Acts That Constitute The Ground(s) Constituting The Same; (ii) The Extent Of Termination, Whether In Whole Or In Part; (iii) An Instruction To The Supplier To Show Cause As To Why This Contract Should Not Be Terminated; (iv) Special Instructions Of The Procuring Entity, If Any. (c) The Notice To Terminate Shall Be Accompanied By A Copy Of The Verified Report; (d) Within A Period Of Seven (7) Calendar Days From Receipt Of The Notice Of Termination, The Supplier Shall Submit To The Head Of The Procuring Entity A Verified Position Paper Stating Why This Contract Should Not Be Terminated. If The Supplier Fails To Show Cause After The Lapse Of The Seven (7) Day Period, Either By Inaction Or By Default, The Head Of The Procuring Entity Shall Issue An Order Terminating This Contract; (e) The Procuring Entity May, At Anytime Before Receipt Of The Supplier’s Verified Position Paper To Withdraw The Notice To Terminate If It Is Determined That Certain Items Or Works Subject Of The Notice Had Been Completed, Delivered, Or Performed Before The Supplier’s Receipt Of The Notice; (f) Within A Non-extendible Period Of Ten (10) Calendar Days From Receipt Of The Verified Position Paper, The Head Of The Procuring Entity Shall Decide Whether Or Not To Terminate This Contract. It Shall Serve A Written Notice To The Supplier Of Its Decision And, Unless Otherwise Provided, This Contract Is Deemed Terminated From Receipt Of The Supplier Of The Notice Of Decision. The Termination Shall Only Be Based On The Ground(s) Stated In The Notice To Terminate; (g) The Head Of The Procuring Entity May Create A Contract Termination Review Committee (ctrc) To Assist Him In The Discharge Of This Function. All Decisions Recommended By The Ctrc Shall Be Subject To The Approval Of The Head Of The Procuring Entity; And (h) The Supplier Must Serve A Written Notice To The Procuring Entity Of Its Intention To Terminate The Contract At Least Thirty (30) Calendar Days Before Its Intended Termination. The Contract Is Deemed Terminated If It Is Not Resumed In Thirty (30) Calendar Days After The Receipt Of Such Notice By The Procuring Entity. 28. Assignment Of Rights The Supplier Shall Not Assign His Rights Or Obligations Under This Contract, In Whole Or In Part, Except With The Procuring Entity’s Prior Written Consent. 29. Contract Amendment Subject To Applicable Laws, No Variation In Or Modification Of The Terms Of This Contract Shall Be Made Except By Written Amendment Signed By The Parties. 30. Application These General Conditions Shall Apply To The Extent That They Are Not Superseded By Provisions Of Other Parts Of This Contract. Section V – Special Conditions Of Contract Scc Clause 1.1(g) The Procuring Entity Is The Local Government Of Badiangan, Iloilo. 1.1(i) The Supplier Is ________________________________. 1.1(j) The Funding Source Is Through The General Fund Of The Local Government Of Badiangan, Iloilo. The Total Approved Budget For The Contract Is Three Hundred Thousand Pesos Only (p 300,000.00) 1.1(k) The Project Site Or The Delivery Of The Goods Shall Be At The Municipal Hall, Badiangan, Iloilo. 5.1 The Procuring Entity’s Address For Notices Is: Atty. Suzette A. Mamon Municipal Mayor Badiangan Municipal Hall R.c. Tabiana St., Poblacion, Badiangan, Iloilo 5033 Tel. No: Mayor’s Office (033-320-0807) 6.2 The Additional Requirements For The Completion Of This Contract Are As Follows: Delivery And Documents - For Purposes Of The Contract(s), “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of The Contract(s) Shall Be As Follows: For Domestic Suppliers, “the Delivery Terms Applicable To This Contract Are Delivered To The Municipal Hall, Badiangan, Iloilo. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi – Schedule Of Requirements. The Details Of Shipping And/or Other Documents To Be Furnished By The Supplier Are As Follows: Upon Delivery Of Goods To The Project Site, The Supplier Shall Notify The Procuring Entity And Present The Following Documents To The Procuring Entity: (i) Original And Four Copies Of The Supplier’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; (ii) Original And Four Copies Delivery Receipt/note, Railway Receipt Or Truck Receipt; (iii) Original Supplier’s Factory Inspection Report; (iv) Original And Four Copies Of The Manufacturer’s And/or Supplier’s Warranty Certificate; (v) Original And Four Copies Of The Certificate Of Origin (for Imported Goods); (vi) Delivery Receipt Detailing Number And Description Of Items Received Signed By The Authorized Receiving Personnel; (vii) Certificate Of Acceptance/inspection Report Signed By The Procuring Entity’s Representative At The Project Site; And (viii) Four Copies Of The Invoice Receipt For Property Signed By The Procuring Entity’s Representative At The Project Site. For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Mrs. Meriam S. Constantinopla, Mayor’s Office Representative, Municipal Hall, Badiangan, Iloilo. Incidental Services - The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi – Schedule Of Requirements. (a) Performance Or Supervision Of On-site Assembly And/or Start Up Of The Supplied Goods; (b) Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; (c) Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; (d) Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And (e) Training Of The Procuring Entity’s Personnel, At The Supplier’s Plant And/or On-site, In Assembly, Start-up, Operation, Maintenance, And/or Repair Of The Supplied Goods. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Insurance – The Goods Supplied Under This Contract Shall Be Fully Insured By The Supplier In A Freely Convertible Currency Against Loss Or Damage Incidental To Manufacture Or Acquisition, Transportation, Storage, And Delivery. The Goods Remain At The Risk And Title Of The Supplier Until Their Final Acceptance By The Procuring Entity. Transportation - Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure In Accordance With Gcc Clause 22. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Patent Rights - The Supplier Shall Indemnify The Procuring Entity Against All Third Party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 9 Bid Prices Are Considered Fixed Prices, And Therefore Not Subject To Price Escalation During Contract Implementation, Except Under Extraordinary Circumstances And Upon Prior Approval Of The Gppb In Accordance With Section 61 Of R.a. 9184 And Its Irr-a. 10.1 No Further Instructions. 10.4 No Further Instructions. 13.1 No Further Instructions. 13.4 No Further Instructions. 13.4 (c) No Further Instructions. 16.1 The Inspection And Test That Will Be Conducted Is Physical Inspection. 17.3 The Goods Shall Have A Warranty Period Of One (1) Year After Acceptance By The Procuring Entity Of The Delivered Goods Or After The Goods Are Consumed Whichever Is Earlier. 17.4 & 17.5 The Period For Correction Of Defects In The Warranty Period Is Seven (7) Calendar Days From Either Verbal Or Written Notification. 19 The Applicable Rate Is One Tenth (1/10) Of One (1) Percent Of The Cost Of The Unperformed Portion For Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of Contract. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, The Procuring Entity Shall Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 20.4 In The Case Of A Dispute Between The Procuring Entity And The Supplier, The Dispute Shall Be Resolved In Accordance With Republic Act 9285 (“r.a. 9285”), Otherwise Known As The “alternative Dispute Resolution Act Of 2004.” 21.1 No Additional Provisions. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Days/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site Item No. Description Quantity Total Delivered, Days/months 1. Photocopying And Duplicating Machine Specifications For Photocopying Machine: Type: Desktop Memory Capacity: 512mb Scan Resolution: 600x600dpi Print Resolution: 600x600dpi Warm-up Time: 19 Seconds Or Less Original Size: Maximum 297x432mm (a3, 11x17”) For Both Sheet And Book Paper Size: Max: 297x432mm, A3, 11x17 Min.: A5, Bypass Tray: 127x98mm Image Loss Width: Lead Edge: 5.5mm, Trail Edge: 6.0mm, Right & Left Edges: 5.5mm Paper Weight: Tray 1: 60 To 90 Gsm, Bypass Tray: 60 To 216 Gsm First Copy Output Time: 6.5 Seconds Or Less (a4 Lef) Continuous Copy Speed: (a4, Lef/b5 Lef): 25ppm In Duplex: 18ppm; A4 16 Ppm In Duplex: 10ppm, B4 15ppm In Duplex: 9 Ppm; A3 13ppm In Duplex: 8ppm. Paper Tray Capacity: Standard Tray: 250 Sheets; Bypass Tray: 100 Sheets, One Tray Module (tray 2): 500 Sheets. Output Tray Capacity: 250 Sheets (a4/lef) Print Function: Type: Built In Type Continuous Print Speed: Same As The Basic Specifications/copy Function Interface: Usb 2.0, Ethernet 100 Base- Tx/10base-t Scan Function: Type: Colour Scanner Scan Resolution: 600x600dpi, 400x400dpi, 300x300dpi, 200x200dpi Scan Speed: B/w: 28ppm, Colour: 28ppm Interface: Usb 2.0, Ethernet 100 Base- Tx/10base-t Duplex Automatic Document Feeder: Original Size: Max: A3, 11x17”, Min: A5 Capacity: 110 Sheets Feeding Speed: 25ppm (a4 Lef, 1 Sided); 18ppm (a4 Lef, 2 Sided) Toner Cartridge: 9,000 Pages Yield Drum Cartridge: 68,000 Pages Yield Specifications For Duplicating Machine: Master Making/ Printing Methods: High-speed Digital Master-making/ Fully Automatic Printing Original Type: Sheet Original Size (min./max): 90mm 140mm To 310mm X 435mm Scanning Area (max.): 297mm X 435mm Printing Paper Size (min./max): 100mm X 148mm To 297mm X 420mm Paper Supply Capacity: Approx. 1,000 Sheets, 64gsm To 80gsm Paper Receiving Capacity: Approx. 800 Sheets, 64gsm To 80gsm Printing Paper Weight: 35gsm To 128gsm Image Processing Mode: Line, Photo, Duo, Pencil Resolution: (scanning And Printing): 300dpi X 300dpi Master Making Time: Approx. 39 Seconds Or Less Printing Area (max): - In Units Of Mm (251mm X 357mm - In Units Of Inches (8 9/32" X 13 3/4") Print Speed: 3 Levels (60, 80 And 100ppm) Printing Position Adjustment In Horizontal & Vertical: (± 13/12") Ink Supply: Full Automatic (800ml/ Cartridge Master Supply/ Disposal: Full Automatic (b4: Approx. 200 Sheets Per Roll/ Disposal Capacity: Approx. 30 Sheets User Surface: Led Panel Computer Connection: Usb - Pc Interface Power Source: Ac100-120v/ 220v, 50-60hz Inclusion: - Parts Warranty: Sixty Thousand Copies Or One Year Whichever Comes First - Service Warranty: Lifetime Free Service, Free Training Upon Installation Of The Machine - Electronic Flat Clinch Stapler 1 Unit 1 Unit 30 Calendar Days Upon Receipt Of P.o. Name: ____________________________________________________________ Legal Capacity: _____________________________________________________ Signature: _________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: ___________________________ Date: ___________________________________ Section Vii. Technical Specifications Note: In The Statement Of Compliance Column, Bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Goods Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidders Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Provisions Of Itb Clause 3.1(a)(ii) And/or Gcc Clause 2.1(a)(ii). Item No. Specifications Statement Of Compliance Cross Reference 1. Photocopying And Duplicating Machine Specifications For Photocopying Machine: Type: Desktop Memory Capacity: 512mb Scan Resolution: 600x600dpi Print Resolution: 600x600dpi Warm-up Time: 19 Seconds Or Less Original Size: Maximum 297x432mm (a3, 11x17”) For Both Sheet And Book Paper Size: Max: 297x432mm, A3, 11x17 Min.: A5, Bypass Tray: 127x98mm Image Loss Width: Lead Edge: 5.5mm, Trail Edge: 6.0mm, Right & Left Edges: 5.5mm Paper Weight: Tray 1: 60 To 90 Gsm, Bypass Tray: 60 To 216 Gsm First Copy Output Time: 6.5 Seconds Or Less (a4 Lef) Continuous Copy Speed: (a4, Lef/b5 Lef): 25ppm In Duplex: 18ppm; A4 16 Ppm In Duplex: 10ppm, B4 15ppm In Duplex: 9 Ppm; A3 13ppm In Duplex: 8ppm. Paper Tray Capacity: Standard Tray: 250 Sheets; Bypass Tray: 100 Sheets, One Tray Module (tray 2): 500 Sheets. Output Tray Capacity: 250 Sheets (a4/lef) Print Function: Type: Built In Type Continuous Print Speed: Same As The Basic Specifications/copy Function Interface: Usb 2.0, Ethernet 100 Base- Tx/10base-t Scan Function: Type: Colour Scanner Scan Resolution: 600x600dpi, 400x400dpi, 300x300dpi, 200x200dpi Scan Speed: B/w: 28ppm, Colour: 28ppm Interface: Usb 2.0, Ethernet 100 Base- Tx/10base-t Duplex Automatic Document Feeder: Original Size: Max: A3, 11x17”, Min: A5 Capacity: 110 Sheets Feeding Speed: 25ppm (a4 Lef, 1 Sided); 18ppm (a4 Lef, 2 Sided) Toner Cartridge: 9,000 Pages Yield Drum Cartridge: 68,000 Pages Yield Specifications For Duplicating Machine: Master Making/ Printing Methods: High-speed Digital Master-making/ Fully Automatic Printing Original Type: Sheet Original Size (min./max): 90mm 140mm To 310mm X 435mm Scanning Area (max.): 297mm X 435mm Printing Paper Size (min./max): 100mm X 148mm To 297mm X 420mm Paper Supply Capacity: Approx. 1,000 Sheets, 64gsm To 80gsm Paper Receiving Capacity: Approx. 800 Sheets, 64gsm To 80gsm Printing Paper Weight: 35gsm To 128gsm Image Processing Mode: Line, Photo, Duo, Pencil Resolution: (scanning And Printing): 300dpi X 300dpi Master Making Time: Approx. 39 Seconds Or Less Printing Area (max): - In Units Of Mm (251mm X 357mm - In Units Of Inches (8 9/32" X 13 3/4") Print Speed: 3 Levels (60, 80 And 100ppm) Printing Position Adjustment In Horizontal & Vertical: (± 13/12") Ink Supply: Full Automatic (800ml/ Cartridge Master Supply/ Disposal: Full Automatic (b4: Approx. 200 Sheets Per Roll/ Disposal Capacity: Approx. 30 Sheets User Surface: Led Panel Computer Connection: Usb - Pc Interface Power Source: Ac100-120v/ 220v, 50-60hz Inclusion: - Parts Warranty: Sixty Thousand Copies Or One Year Whichever Comes First - Service Warranty: Lifetime Free Service, Free Training Upon Installation Of The Machine - Electronic Flat Clinch Stapler \ Note: Brochure Pertaining To The Model / Variant To Be Delivered Shall Also Be Submitted With This Form. Name: ____________________________________________________________ Legal Capacity: _____________________________________________________ Signature: _________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: ___________________________ Date: ___________________________________ Section Viii. Bidding Forms Bid Form Date: Project Identification No.: To: [name And Address Of Procuring Entity] Gentlemen And/or Ladies: Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In Bds Provision For Itb Clause 18.2 And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid, Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per Itb Clause 5 Of The Bidding Documents. We Likewise Certify/ Confirm That The Undersigned, [ For Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter's Behalf For The [name Of Project] Of The [name Of Procuring Entity] [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter's Behalf For [name Of Project] Of The [name Of The Procuring Entity]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 20______. Name: ____________________________________________________________ Legal Capacity: _____________________________________________________ Signature: _________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: ___________________________ Date: ____________________________________ For Goods Offered From Within The Philippines Name Of Bidder ____________________________ Project Identification No. __. Page Of . All Entries Must Be Computerized Or Typewritten 1 2 3 4 5 6 7 8 9 10 Item No. Description Country Of Origin Quantity Unit Unit Price Exw Per Item Transportation And Insurance And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price Per Unit (col 5 + 6 + 7 + 8) Total Price Delivered Final Destination (col. 9) X (col. 4) 1. Photocopying And Duplicating Machine Specifications For Photocopying Machine: Type: Desktop Memory Capacity: 512mb Scan Resolution: 600x600dpi Print Resolution: 600x600dpi Warm-up Time: 19 Seconds Or Less Original Size: Maximum 297x432mm (a3, 11x17”) For Both Sheet And Book Paper Size: Max: 297x432mm, A3, 11x17 Min.: A5, Bypass Tray: 127x98mm Image Loss Width: Lead Edge: 5.5mm, Trail Edge: 6.0mm, Right & Left Edges: 5.5mm Paper Weight: Tray 1: 60 To 90 Gsm, Bypass Tray: 60 To 216 Gsm First Copy Output Time: 6.5 Seconds Or Less (a4 Lef) Continuous Copy Speed: (a4, Lef/b5 Lef): 25ppm In Duplex: 18ppm; A4 16 Ppm In Duplex: 10ppm, B4 15ppm In Duplex: 9 Ppm; A3 13ppm In Duplex: 8ppm. Paper Tray Capacity: Standard Tray: 250 Sheets; Bypass Tray: 100 Sheets, One Tray Module (tray 2): 500 Sheets. Output Tray Capacity: 250 Sheets (a4/lef) Print Function: Type: Built In Type Continuous Print Speed: Same As The Basic Specifications/copy Function Interface: Usb 2.0, Ethernet 100 Base- Tx/10base-t Scan Function: Type: Colour Scanner Scan Resolution: 600x600dpi, 400x400dpi, 300x300dpi, 200x200dpi Scan Speed: B/w: 28ppm, Colour: 28ppm Interface: Usb 2.0, Ethernet 100 Base- Tx/10base-t Duplex Automatic Document Feeder: Original Size: Max: A3, 11x17”, Min: A5 Capacity: 110 Sheets Feeding Speed: 25ppm (a4 Lef, 1 Sided); 18ppm (a4 Lef, 2 Sided) Toner Cartridge: 9,000 Pages Yield Drum Cartridge: 68,000 Pages Yield Specifications For Duplicating Machine: Master Making/ Printing Methods: High-speed Digital Master-making/ Fully Automatic Printing Original Type: Sheet Original Size (min./max): 90mm 140mm To 310mm X 435mm Scanning Area (max.): 297mm X 435mm Printing Paper Size (min./max): 100mm X 148mm To 297mm X 420mm Paper Supply Capacity: Approx. 1,000 Sheets, 64gsm To 80gsm Paper Receiving Capacity: Approx. 800 Sheets, 64gsm To 80gsm Printing Paper Weight: 35gsm To 128gsm Image Processing Mode: Line, Photo, Duo, Pencil Resolution: (scanning And Printing): 300dpi X 300dpi Master Making Time: Approx. 39 Seconds Or Less Printing Area (max): - In Units Of Mm (251mm X 357mm - In Units Of Inches (8 9/32" X 13 3/4") Print Speed: 3 Levels (60, 80 And 100ppm) Printing Position Adjustment In Horizontal & Vertical: (± 13/12") Ink Supply: Full Automatic (800ml/ Cartridge Master Supply/ Disposal: Full Automatic (b4: Approx. 200 Sheets Per Roll/ Disposal Capacity: Approx. 30 Sheets User Surface: Led Panel Computer Connection: Usb - Pc Interface Power Source: Ac100-120v/ 220v, 50-60hz Inclusion: - Parts Warranty: Sixty Thousand Copies Or One Year Whichever Comes First - Service Warranty: Lifetime Free Service, Free Training Upon Installation Of The Machine - Electronic Flat Clinch Stapler 1 Unit Note: Brochure Pertaining To The Model / Variant To Be Delivered Shall Also Be Submitted With This Form. Name: ____________________________________________________________ Legal Capacity: _____________________________________________________ Signature: _________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: ___________________________ Omnibus Sworn Statement Republic Of The Philippines ) Iloilocity ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Represent It In The Bidding For [name Of The Project] Of The [name Of The Procuring Entity]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary And/or To Represent The [name Of Bidder] In The Bidding As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate Issued By The Corporation Or The Members Of The Joint Venture)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: I Am Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay, Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S, 1930, As Amended, Or The Revised Penal Code, In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ___________________________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory [jurat] Checklist Of Bid Requirements First Envelope Eligibility Documents Class “a” Documents Legal Documents: 1 Certificate Of Philgeps Registration (platinum Membership) And Membership With Annex A In Accordance With Section 8.5.2 Of The Revised Irr. Technical Documents: 2 Statement Of All Its On-going Government And Private Contracts Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, Including Contracts Awarded But Not Yet Started, If Any, Which Are Similar In Nature And Complexity To The Contract To Be Bid. The Statement Shall Include, For Each Contract, The Following: (a) Name Of The Contract; (b) Date Of The Contract, (c) Kind Of Goods, (d) Amount Of And Value Of Outstanding Contracts, (e) Date Of Delivery, And (f) Notice Of Award, Notice To Proceed, Contract Of Agreements, Purchase Orders And Certificate Of Accomplishments Issued By The Owner. (latest) 3 Statement Of Its Single Largest Completed Contract (slcc) Which Includes Its Government And Private Contracts Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, Which Are Similar In Nature And Complexity To The Contract To Be Bid. The Statement Shall Include, For Each Contract, The Following: (a) Name Of The Contract; (b) Date Of The Contract, (c) Kind Of Goods, (d) Amount Of And Value Of Awarded And Completed Contracts, (e) Date Of Delivery, (f) End User’s Acceptance And Or Official Receipt(s) Issued For The Contract Supported By Notice Of Award, Notice To Proceed, Contract/ Purchase Order, Certificate Of Completion And Certificate Of Acceptance.(latest) Financial Documents 4 The Prospective Bidder’s Latest Computation For Its Net Financial Contracting Capacity (nfcc) Which Must Be At Least Equal To The Abc To Be Bid. (latest) Or A Committed Line Of Credit From Universal Or Commercial Bank (not Applicable To Procurement Of Infrastructure Projects). Class “b” Documents 5 If Applicable, A Valid Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence, Or, In Lieu Thereof, A Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful Shall Be Included In The Bid . (latest) Technical Documents 1 2 Bid Security In The Prescribed Form, Amount And Validity Period And In Accordance With Itb Clause 18. Statement Of Compliance To The Schedule Of Requirements 3 4 Statement Of Compliance To Technical Specifications Taking Into Consideration The Notations Stated In Section Vii Of The Bidding Documents. Authority Of The Signatory 5 Sworn Statement By The Prospective Bidder Or Its Duly Authorized Representative In Accordance With Section 25.2(b)(iv) Of The Revised Irr Of Ra 9184 And As Indicated In The Omnibus Sworn Statement Of The Bidding Documents Using The Prescribed Form Issued By The Gppb. (latest) Note: Any Missing Document In The Above-mentioned Checklist Is A Ground For Outright Rejection Of The Bid Second Envelope Financial Documents 1 Financial Bid Form Which Includes Bid Prices And The Bill Of Quantities And The Applicable Price Schedules, In Accordance With Itb Clauses 15.1 And 15.4 And The Issued Form In Section Viii Of The Bidding Documents. 2 If A Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti (if A Bidder Is A Sole Proprietor), By Sec (if Bidder Is A Partnership, Or A Corporation); And Cda (if Bidder Is A Cooperative)issued In Accordance With Itb Clause 27, If Applicable, That: A) Sole Proprietor Is A Citizen Of The Philippines, Corporation, Cooperative, Or Association Is A Duly Organized Under The Laws Of The Philippines With At Least Seventy Five (75%) Of Its Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines; B) Habitually Established In Business And Habitually Engaged In The Manufacturing Or Sale Of The Merchandise Covered By His Bid, And C) The Business Has Been In Existence For At Least Five (5) Consecutive Years Prior To The Advertisement And/or The Invitation To Bid.

Details: Description: This Is A Pre-solicitation Notice For The Establishment Of An Architect-engineering (a-e) Design Contract With Services To Be Performed At The Charles George Va Medical Center Located At Asheville, Nc 28734. This Requirement Is Being Executed Under A 100% Set-aside To Service-disabled Veteran Owned Small Business (sdvosb) Firms. This Announcement Is Not A Request For Proposal; No Solicitation Package Will Be Issued Until After An Evaluation Has Been Made On The Provided Sf-330s. The Sf-330 Can Be Downloaded Through The Gsa Forms Library At: Http://www.gsa.gov/portal/forms/type/top, Scroll Down To Locate And Click On The Sf-330 Hyperlink Entitled, Architect-engineer Qualifications. Interested Firms Should Submit Their Sf-330, Parts I And Ii, To Quentin.norvell@va.gov. The Sf-330s Are Due No Later Than 1:00 Pm, Est, February 12, 2024. scope Of Work: This Project Requires The Services Of An Architectural Engineering Firm (ae) Having Special Knowledge Of Medical Facility Design. The Ae Shall Be Responsible For Providing Services Necessary To Deliver A Constructable Design, For The Full Removal Of Existing Main Fire Pump And Jockey Pump, Demolition Of Piping And Check Valves And Control System. The Ae Shall Design For The Install Of New Piping And Check Valves, The Install Of A New Pump And Jockey Pump, And The Install Of A New Control System. Design Includes Fire Protection Engineer, Architectural, Mechanical Engineering, And Electrical Engineering Disciplines. intent this Project Is Intended For The Architect/engineer (ae) To Design For The Replacement Of The Existing Fire Pump Serving Buildings 47 At The Charles George Vamc, Asheville, Nc. Fire Pump And Jockey Pump Shall Be Sized To Meet The Pressures Needed For The Sprinkler System To Serve The Nearly 500,000 Square Feet Of Hospital Building That Has 6 Floors Plus A Penthouse. Work Includes Investigating The Site, Taking Calculation, And Designing For The Replacement Of The Main Pump, Jockey Pump, Check Valves, Piping, And Control System. The New System Will Replace The Existing System In The Exact Location. Design Includes Fire Protection Engineer, Architectural, Mechanical Engineering, And Electrical Engineering Disciplines. requirements the Ae Selected Is Expected To: part Ia Preparation Of Existing Conditions And Conceptual Design Investigative Services: Preparation Of Existing Conditions Plan And Conceptual Design Which Includes Site Investigation For Architectural, Mechanical, Electrical, And Environmental Hazards Such As Suspect Asbestos Containing Material (acm). Work Will Consist Of Ae Personnel Reviewing Existing Drawings, Removing Ceiling Tile (s) And Tracing Ductwork, Electrical, And Plumbing Above Ceilings. Perform Project Site Investigation In Accordance With The Site Investigations Section Of The Scope Of Work. physically Survey As Well As Review Record Drawings Of The Existing Building. Inform Co/cor Of Supplemental Information Gathering That May Be Required. conduct On-site Work Session With User Group And Other Members Of The Integrated Project Team To Discuss Conceptual Options. describe All Measures Available To Achieve The Project Objectives, Including The Benefits And Drawbacks Of Each Measure, To Guide Decisions By The Facility During Schematic Design. The Decision Of Which Alternatives To Select For The Construction Project Rests With The Va. develop And Describe A Construction Strategy That Allows Existing Functions To Continue During Construction. Develop This Strategy In Development Of Construction Documents. participate In A Conference Call After Va Has Completed Schematic Design Review ae Shall Review Needs Identified By The Ipt For The Area Under Consideration For Design And Provide Recommendations. In Addition, The Project Shall Be Phased To Minimize The Impact To The Medical Center Operations And Patient Care. Prior To Submission Of Schematic Design Material, The Ae Shall Meet With The Vamc S Cor To Discuss Proposed Phasing Requirements For The Project. These Phasing Requirements Shall Describe The General Sequence Of The Project Work, Estimated Project Duration, And What Va Constraints Will Exist That Will Influence The Contractor's Approach To The Construction Project. The Ae Shall Be Responsible For Documenting The Phasing Requirements. the Ae Shall Make Site Visits As Required To Determine Existing As-built Conditions Affecting This Project. Information, Including Drawings And Other Documentation, Provided To The Ae Shall Be Used As Reference Only. The Ae Is Responsible For Verifying All Existing Site Conditions To Include But Not Be Limited To Crawling In Crawlspaces, Looking Above Ceilings And The Building Penthouse. coordinate Visits With The Cor As Assigned At The Ntp. The Ae Shall Arrange For And Oversee The Performance Of Such Investigations Necessary For The Proper Design Of The Project. Autocad Background Drawings Shall Be Provided By The Va Upon Request If Available And Shall Be Used As Reference Only. The Ae Shall Field Verify Every Aspect That Relates To The Project. perform Photographic Documentation During Investigative Services; Files Are To Be Maintained For Future Reference Of Existing Conditions For Construction Documents And Unforeseen Unit Costing Basis. the Contractor Shall Prepare Digital Photo Documentation Of Construction Work, Including Sites, Buildings, And Field Activities. Digital Photos Shall Be Submitted In Jpeg Format To The Project Website, And To A Resolution Sufficient And Appropriate For The Type Of Work Photographed. The Contractor Shall Provide An Index For Each Set Of Photographs Submitted Identifying The Contractor, Base, Facility, Project Number, Date, And A Brief Description. The Contractor Shall Coordinate Photography Of Any Kind Through The Cor. the Ae Shall Complete All Necessary Site Investigations Prior To The 15% Schematic Design Submission. part Ib Preparation Of Contract Drawings And Specifications Design Development: Preparation And Submission Of Construction Bid Documents, Interim Design Document Submittals, And The Final Construction Bid Documents At The Completion Of The Design Development Process In Accordance With The Design Package Submission Schedule Section. Design Document Packages Shall Contain A Complete Set Of Documents As Specified In The Design Requirements/ Submissions Section Of This Scope Of Work. The Ae Shall Develop A Design Necessary To Meet The Requirements In The Project Scope Section Of The Scope Of Work. Design Shall Include Engineering Services Rendered Necessary By The Va At The End Of Part Ia Investigative Services Within The Construction Cost Parameters. design And Produce Construction Documents For Implementation Of The Selected Alternatives. submittals Must Include The Components Listed On The A/e Submission Instructions For Minor And Nrm Construction Program Https://www.cfm.va.gov/ Til/ Ae/ Aesubmin.doc. submittal Register - Provide A List To The Va Of Technical Submittals That Will Be Required. intended For Long-term Use, The Project Design Specifications Must Provide, To The Maximum Extent Practicable, A Final Product Of Enduring Quality; Energy And Water Efficient; Environmentally Conscious; Functional And Requiring Low Maintenance; Durable; Flexible For Changing Uses; Universally Accessible; Sustainable; Operationally Cost Effective; Compliant With Appropriate Codes, Statutes, And Vha Requirements. construction Documents Must Be Complete, Clear, Specific, Accurate, Coordinated Between Disciplines, Quantifiable, And Explicit In Quality Expectations For Suitable Materials, Systems, And Workmanship. throughout The Design Phases Of The Project, The A/e Shall Work Closely With The Cor And Integrated Project Team To Ascertain And Confirm All Project Requirements. the Contractor Shall Attend Meetings And Teleconferences To Discuss Technical Requirements, Issues, And Project Progress And Status As Required. The Contractor Shall Prepare, And Submit For Review, Presentation Materials For Meetings And An Agenda. The Contractor Shall Be Responsible For Taking Meeting Minutes, Prepare And Submit Minutes For All Meetings Attended No Later Than 3 Business Days, Except For The Ipt Meetings As Discussed In Previous Paragraph, After The Meeting Has Occurred. The Minutes Shall Be Sent To The Contracting Officer And Cor For Coordination And Approval Prior To Distribution. the Ae Shall Provide An Evaluation, Cost Estimate And Conceptual Plans To Determine The Feasibility Of Completing The Project Within Project Budget. Disadvantages And Advantages Shall Be Provided Including Impacts To Patient Care/medical Center Operations And Order Of Magnitude Cost Estimates (with Cost Of Patient Care Factored Into The Economy/feasibility) part Ii - Construction Period Services: Review And Provide Concise Recommendations On All Submittals, Shop Drawings, Product Data, Samples, Rfi S (questions & Clarification Requests), Change Order Proposals, Etc. In Accordance With Construction Period Services Section Of This Scope Of Work. Services Shall Include Providing Record Drawings Based On Finalized Contractor Red-line As-builts. assist In Answering Questions And Provide Clarifications As Deemed Necessary By The Contracting Officer Or Cor During Solicitation And Issuing Any Addendums, Revise Drawings/specifications, Etc. Necessary To Address Questions Fully And Completely Any And All Questions Submitted By The Cor, Contracting Officer And Awarded Construction Contractor. serve As An Advisor And Aid The Va To Determine Whether The Contractor Or Subcontractor Meets Technical Qualification Requirements, Assist In The Review Of Contractor Proposals For Technical Acceptability, Support By Written Recommendations Of Any Problems Or Litigation Encountered In Past Performance Based On First-hand Knowledge. review All Submissions And Provide Concise Direction To The Va. Provide Direction Within 5 Business Days Upon Request For Shop Drawings, Product Data, Installation Instructions, Samples, Etc. Provide Direction Within 5 Business Days For Rfi S And Change Order Proposals. Changes To Contract Documents Based On Errors And Omissions In Design Will Be At No Cost To The Va To Include Cost Estimates For The Change. The Co Shall Make The Final Determination On What Is Or Is Not An Error Or Omission. provide Commissioning For All Affected Systems. prepare Record Drawings Based On Contractor Red-line As-built Drawings With Correspondence Performed During Construction. The Ae Shall Provide A Set Of Updated Drawings And Specifications On Cd Within 20 Business Days Of Construction Contract Completion To The Cor. the Ae Shall Function As The Commissioning Agent For All Necessary Commissioning Actions. The Ae Shall Provide Testing, Inspection And Reporting Services During Construction. The Ae Must Conduct A Site Visit, At Least Once A Month, During Each Phase Of The Project, And Must Be Present For Every Test Or Inspection And To Document The Outcome. part Iii Construction Period Site Visits: Visit The Site At The Request Of The Va In Accordance With Section Site Visits In The Scope Of Work. The Ae Shall Respond On Site Within An 8-hour Period When Requested. The Total Number Of Site Visits During The Construction Period Is Estimated To Be Two (2) For This Project, Which May Be Finalized After Selection Of The Ae And During Negotiation Of The Proposal. Each Site Visit Shall Be Documented Through A Field Report Denoting The Purpose And Results Of The Site Visit. make Site Visits On Requests Of The Va And Prepare Documented Field Reports Denoting The Purpose And Results Of The Site Visit, To Include Agreed Upon Changes In Design As Determined Necessary During The Construction. Visits Made Based On Errors And Omissions In Design Will Be At No Cost To The Va. participate In Partial/final Acceptance Inspections (in-wall, Above Ceiling, And Final) As Scheduled And Generate Punch List Items For Completion. Inspections Shall Cover Quality Of Installations And Locations/placement Of Items In Accordance With The Contract Documents. The Punch List Shall Reference The Contract Documents For Specific Deficiencies (i.e. Specification Section, Drawing Detail, Etc.). attend The Pre-bid And Pre-construction Conference To Review And Confirm Project Scope. during Construction, Allow For A Minimum Of Site Visits As Negotiated For The Contract, As Directed And Scheduled By The Cor. offerors Will Be Evaluated On The Following Criteria: the Submitted Sf-330 S Shall Be A Maximum Of 30 Total Pages (not Including Cpars/ppqs). Cpars And/or Ppqs Must Be In A Separate Attachment To The Sf330 Or Included At The End Of The Sf330. All Necessary Information To Meet The 5 Criterions Shall Be Contained Within Those 30 Pages. the Submitted Sf-330s Will Be Evaluated On The Following Criteria: this Acquisition Will Be In Accordance With Far Part 36.602-1 And Vaar Part 836.601-1. The following Evaluation Criteria Will Be Used To Evaluate Sf 330 Technical Proposals: the A/e Must Demonstrate Its Qualifications With Respect To The Published Evaluation Criteria For all Services. Evaluation Criteria (1) Through (4) Are Considered The Most Important And Listed In Descending order Of Importance; Criteria (5) Is Of Significantly Less Importance Than (1) Through (4) But The Associated Value Of 1 Through 4 Are In A Declining Value And Order Of Importance. Criterion (1) Is The Highest With Criterion (5) Being The Lowest. (1) Professional Qualifications Necessary For Satisfactory Performance Of Required Services. (2) Specialized Experience And Technical Competence In The Type Of Work Required, Including, where Appropriate, Experience In Medical Facility Design. (3) Capacity To Accomplish The Work In The Required Time. (4) Past Performance On Contracts With Government Agencies And Private Industry In Terms Of Cost control, Quality Of Work, And Compliance With Performance Schedules. (5) Location In The General Geographical Area Of The Project And Knowledge Of The Locality Of The project: If Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, given The Nature And Size Of The Project. criterion 1 - Professional Qualifications Necessary For Satisfactory Performance Of Required Services. Offerors Will Be Evaluated In Terms Of The Qualifications, Competence And Experience Of The Key Personnel And Technical Team Proposed To Accomplish This Work. Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And/or Will Provide Unusual Or Unique Expertise. Provide A Balanced Licensed And Or Certified Workforce In The Following Disciplines Architectural, Mechanical, Plumbing, And Fire Protection Engineer. submission Requirements: Provide Resumes For All Proposed Key Personnel. Resumes Are Limited To One Page Each And Should Cite Project Specific Experience And Indicate Proposed Role In This Contract. Provide Professional Registration, Certification, Licensure And/or Accreditation. Indicate Participation Of Key Personnel In Example Projects In The Sf-330 Part 1 Section G. criterion 2 - Specialized Experience And Technical Competence In The Type Of Work Required, Including, Where Appropriate, Experience In Medical Facility Design. Offerors Will Be Evaluated On Specialized Experience And Technical Competence In The Performance Of Services Like Those Anticipated Under This Contract About: special Knowledge Of Fire Suppression/fire Pump Plumbing Systems For Multiple Story Hospital Space experience Working In And Around An Operational Hospital. specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. â  submission Requirements: Provide Up To Five (5) Projects Completed Or Substantially Completed Within The Past Ten (10) Years That Best Illustrate Specialized Experience Of The Proposed Team In The Areas Outlined Above. Example Projects Shall Note Project S Square Footage. All Projects Provided In The Sf-330 Must Be Completed By The Office/branch/regional Office/individual Team Member Proposed To Manage And/or Perform Work Under This Contract. To Enable Verification, Firms Should Include The Duns Number Along With Each Firm Name In The Sf-330 Part 1, Section F Item 25 Firms From Section C Involved In This Project, Block (1). Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address And Phone Number For The Point Of Contact In Block 23(c). Include In The Project Description, The Contract Period Of Performance, Award Contract Value, Current Contract Value, And Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. If The Contractor Served As A Subcontractor On A Project, Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project. If A Project Was Performed By A Joint Venture, And Not All Joint Venture Partners Are On The Team Proposed For This Contract, The Offeror/team Should Specifically Address The Work Performed By The Joint Venture Partner Offering/teaming On This Contract. Likewise, If The Offeror/team Member Worked As A Subcontractor On A Project, The Description Should Clearly Describe The Work Performed By The Offeror/team Member And The Roles And Responsibilities Of Each On The Project, Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project Could Be Eliminated From Consideration. Additionally, Firms Are Required To Return And Submit The Attachment B Titled Criterion 2 Format, Which Will Clearly Demonstrate Specific Experiences And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. Specifically List Similar Scoped Projects Covering The Previous 10 Years And Clearly Show Participation. (see Sf330 Part I Section G, But Not Excluding Other Information Provided On The Sf330 And Supporting Documentation.) note: If The Offeror Is A Joint Venture, Information Should Be Submitted As A Joint Venture; However, If There Is No Information For The Joint Venture, Information Should Be Submitted For Either Joint Venture Partner, Not To Exceed A Total Of Six (5) Projects For This Criterion. Projects Shall Be Submitted On The Sf-330. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not List An Idiq Contract As An Example Of A Completed Project. Instead, List Relevant Completed Task Orders Or Stand-alone Contract Awards That Fit Within The Definition Above. Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated. failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. all Information For Criterion 2 Should Be Submitted In Part 1, Section F Of The Sf-330. The Government Will Not Consider Information Submitted In Addition To Part 2, Section F In Evaluating Criterion 2. criterion 3 - Capacity To Accomplish The Work In The Required Time. Firms/teams Will Be Evaluated In Terms Of Their Ability To Plan For And Manage Work Under The Contract And Capacity To Accomplish The Work In The Required Time. submission Requirements: Describe The Firm S Ability To Concurrently Perform And Manage Multiple Projects In Different Locations To Meet Aggressive Schedules, Multiple Disciplines, And Control Costs And The Firm S Capacity To Accomplish Multiple Projects Simultaneously. Additionally, Prospective Contractors Are Required To Provide A List Of Current Projects With A Design Fee Of Greater Than $25,000 Currently Being Designed In The Firms Office. Indicate The Availability Of The Proposed Project Team (including Sub-consultants) For The Specified Contract Performance Period In Terms Of: (1.) Both The Average And Maximum Number Of Projects Being Worked Simultaneously For The Previous Twelve (12) Month Period, For Each Key Personnel Member, (2.) The Number Of Projects Currently Being Worked By Each Key Personnel Member Identified In The Sf330, And (3.) The Number Of Projects That Could Be Added To Workload, Given Size And Complexity. criterion 4 - Past Performance Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided In Past Performance Questionnaires (ppqs) Or Cpars/acass For Criterion 1 Projects And May Include Other Information Provided By The Firm, Customer Inquiries, Government Databases, And Other Information Available To The Government Including Contacts With Points Of Contact In Other Criteria. Failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. Note: Past Performance Information For Projects Listed Under Criterion 1. project Recency: A Project Will Be Considered Recent Only If Performance Was Completed Within Five (5) Years Of The Date Of Issuance Of This Public Announcement. Ongoing Projects Will Not Be Considered As No Accurate Performance Record Can Exist For Work Not Yet Completed. submission Requirements: Submit A Completed Past Performance Questionnaire (ppq) Included In This Notice Is Provided For The Offeror Or Its Team Members To Submit To The Client For Each Project The Offeror Includes Under Criterion 1. Ensure Correct Phone Numbers And Email Addresses Are Provided For The Client Point Of Contact. Submit No Less Than Three (3) And No More Than Five (5) Past Performance References For Recent And Relevant Projects Identified On Sf330 Part I Section F. Completed Ppqs Should Be Submitted With Your Sf-330. If The Offeror Is Unable To Obtain A Completed Ppq From A Client For A Project(s) Before The Response Date Set Forth In This Notice, Offerors Should Complete And Submit With Their Responses The First Page Of The Ppq (attachment A), Which Will Provide Contract And Client Information For The Respective Project(s). Offerors May Submit A Ppq Previously Submitted Under A Different Notice/rfp (legible Copies Are Acceptable) If It Is On The Same Form As Posted With This Synopsis. Offerors Should Follow Up With Clients/references To Ensure Timely Submittal Of Questionnaires. If Requested By The Client, Questionnaires May Be Submitted Directly To The Government's Point Of Contact, Network Contracting Office 6, Attn: Quentin Norvell Via Email At Quentin.norvell@va.gov And Alternate Keith Hunter Via Email At Keith.hunter@va.gov Prior To The Response Date. Offerors Shall Not Incorporate By Reference Into Their Response Ppqs Or Cpars Previously Submitted In Response To Other A/e Services Procurements. However, This Does Not Preclude The Government From Utilizing Previously Submitted Ppq Information In The Past Performance Evaluation. criterion 5 - Location In The General Geographical Area (asheville, Nc) And Knowledge Of The (asheville, Nc); Provided, That Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, Given The Nature And Size Of The Project. Provided That The Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, Given The Nature And Size Of The Contract, Firms/teams Will Be Evaluated On The Locations Of Their Office Or Offices That Will Be Performing The Work Under This Contract. submission Requirements: Indicate Firms/teams Location, Including Main Offices, Branch Offices And Any Sub Consultants Offices And Demonstrate How This Will Be Advantageous To The Government. selection Process: The Agency Has Convened An Evaluation Board For The Evaluation Of Responses To This Notice. Responses Will Be Evaluated In Accordance With The Selection Of Architects And Engineers Statute (public Law 92-582), Formerly Known As The Brooks Act, And Implemented In Federal Acquisition Regulation (far) 36.6. Specifically, Sf 330 Submissions Will Be Evaluated To Identify The Most Highly Qualified Firms, Using The Selection Criteria Identified Above. Discussions Will Be Held With At Least Three (3) Of The Most Highly Qualified Firms. Interviews May Be Conducted. The Processes At Far 36.602-4 And Far 36.606 Will Then Be Followed. selection Interview: interviews Shall Be Scheduled With Firms Slated As The Most Highly Qualified. Firms Slated For Interviews Will Be Asked A Series Of Established Questions. Elaborate Presentations Are Not Desired. general Information: all Design And Work Will Conform To The Current Edition Of The Va Master Specifications And Va Design Standards As Published At The Following Site: Www.cfm.va.gov; Asme, Osha, Ibc 2009, Nfpa And Nec Building Codes And Standards. Coordinate All Work Through The Cor Of Facilities Management Service. Contractor Is Responsible For All Cleanups And Refuse Disposal Throughout The Construction Period. The A-e Firm Will Prepare Drawings And Specifications In Enough Detail Such That Qualified Outside General Contracting Companies Can Prepare Accurate And Timely Proposals For The Desired Construction Work. Microsoft Project Scheduling And Management Software Will Be Used By Both The A-e And Contractors To Allow For Regular Tracking Of Schedules And Work By The Va Medical Center. Schedules With Ms Project Will Be Regularly Sent To The Cor Upon Project Initiation And Whenever Significant Changes Occur In The Schedule. The Estimated Magnitude Of Construction Is Between $ 250,000.00 And $500,000.00. The A-e Will Provide An Initial Estimate Of Cost To Perform The Above Work And Will Design Only Those Items That Can Be Provided Within The Cost Limitation. The Estimated Cost Of Construction (ecc) Shall Only Be Provided To The Contractor In Which A Formal Proposal Is Sought For The Purposes Of Providing A Proposal. The Medical Center Must Remain Operational Throughout The Construction Period And A Detailed Sequence Of Work Will Be Provided By The A-e To Minimize Impact Of The Construction. The A-e Will Provide Documents At Each Submission As Indicated In The Statement Of Work. The Naics Code For This Procurement Will Be 541330, Engineering Services. The Current Small Business Size Standard For 541330 Is $25.5 Million. design Costs: All Offerors Are Advised That In Accordance With Vaar 836.606-71(a) The Total Cost Of The Architect Or Engineer Services Contracted For Must Not Exceed Six Percent (6%) Of The Estimated Cost Of The Construction Project Plus Any Fees For Related Services And Activities. Additionally, Far 52.236-22 Design Within Funding Limitations, Will Be Applicable To This Procurement Action. Design Limitation Costs Will Be Provided To The Most Highly Rated A-e Firm(s) Selected In Accordance With The Outlined Process. limitations On Subcontracting: In Accordance With Vaar 852.219-73, Va Notice Of Total Set-aside For Verified Service-disabled Veteran-owned Small Business And 13 Cfr 125.6, A Service-disabled Veteran-owned Small Business Concern (sdvosb) Agrees That, In The Performance Of The Contract, It Will Not Pay More Than 50% Of The Amount Paid By The Government To Firms That Are Not Similarly Situated. Firms That Are Similarly Situated Are Those That Are Also Cve-registered Sdvosbs. requirement For Electronic Submission unless Paper Offers Are Specifically Authorized, All Responses To This Pre-solicitation Notice Must Be Submitted Electronically As Described Below.â  The Only Acceptable Paper Form For This Requirement Is The Receipt Of Past Performance Questionnaires. Failure To Comply With This Requirement May Jeopardize The Possibility Of Receiving An Award For The Contract Due To Non-compliance With The Terms Of The Solicitation.â  You Must Submit Your Electronic Offer, And Any Supplemental Information (such As Spreadsheets, Backup Data, Technical Information), Using Any Of The Electronic Formats And Media Described Below. in Addition, Contractors Are Notified Of The Award Via An Electronic Notice Of Award E-mail.â  The Award Document Will Be Attached To The Notice Of Award E-mail. acceptable Electronic Formatsâ (software) For Submission Of Offers files Readable Using The Current Microsoft* Office Version Products: Word, Excel, Powerpoint, Or Access.â  Spreadsheet Documents Must Be Sent In A Format That Includes All Formulas, Macro, And Format Information.â  Print Or Scan Images Of Spreadsheets Are Not Acceptable.â â  Please See Security Note Below For Caution Regarding Use Of Macros. When Submitting Construction Drawings Contractors Are Required To Submit One Set In Autocad And One Set In Adobe Pdf. (purpose: Contracting Can Open The Pdf Version And Engineering Can Open Autocad Files) files In Adobe* Pdf (portable Document Format) Files:â  When Scanning Documents Scanner Resolution Should Be Set To 200 Dots Per Inch, Or Greater. another Electronic Format.â â  If You Wish To Submit An Offer Using Another Format Than Those Described In These Instructions, E-mail The Contracting Officer/specialist Who Issued The Solicitation. Please Submit Your Request At Least Five (5) Calendar Days Before The Scheduled Closing Date Of The Solicitation.â â  Request A Decision As To The Format Acceptability And Make Sure You Receive Approval Of The Alternate Format Before Using It To Send Your Offer. please Note That We Can No Longer Accept .zip Files Due To Increasing Security Concerns. e-mail Submission Procedures: For Simplicity In This Guidance, All Submissions In Response To A Solicitation Will Be Referred To As Offers. subject Line:â  Include The Solicitation Number, Name Of Company, And Closing date Of Solicitation.â  Â  size:â  Maximum Size Of The E-mail Message Shall Not Exceed Ten (10) Megabytes.â the Sf330, In Its Entirety, Shall Not Exceed One Email Of 5mb. The Sf330 (not Including Past Performance Questionnaires) Are Limited To 30 Pages. If The Page Limits Are Exceeded, The Pages In Excess Of The Limit Will Not Be Read Nor Considered. Only One Email Is Permitted Unless Otherwise Stated In This Paragraph Or In Writing By The Contract Officer Submitting The Solicitation. Due To Va It Security Protocols, Email Submissions Are Limited To 10mb Per Email. Furthermore, It Is The Sole Responsibility Of The Prospective Firms To Confirm Receipt Of Their Submission In Its Entirety Prior To The Closing Date & Time Of Their Submission In Response To This Synopsis. the Microsoft Outlook © Email Time/date Stamp Will Be Used To Date And Time Stamp Offers For The Official Record Of Receipt For The Submission. The Date And Time Stamp In Recipient S Inbox Is The Official Record Of Receipt. security Issues, Late Bids, Unreadable Offers late Submission Of Offers Is Outlined At Far Parts 52.212-1(f), 52.214-7, And 52.215-1(c)(3).â  Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission.â  â  please See Far 15.207(c) For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers. â  to Avoid Rejection Of An Offer, Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus-free.â  Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus, Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far Parts 14.406 And Far 15.207(c). the Virus Scanning Software Used By Our E-mail Systems Cannot Always Distinguish A Macro From A Virus. Therefore, Sending A Macro Embedded In An E-mail Message Or An E-mail Attachment May Cause The E-mail Offer To Be Quarantined. You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable. password Protecting Your Submission Is Not Permitted. The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals. vha Supplemental Contract Requirements For Ensuring Adequate Covid-19 Safety Protocols For Federal Contractors contractor Employees Who Work In Or Travel To Vha Locations Must Comply With The Following: documentation Requirements: if Fully Vaccinated, Shall Show Proof Of Vaccination. note: Acceptable Proof Of Vaccination Includes A Signed Record Of Immunization From A Health Care Provider Or Pharmacy, A Copy Of The Covid-19 Vaccination Record Card (cdc Form Mls-319813_r, Published On September 3, 2020), Or A Copy Of Medical Records Documenting The Vaccination. if Unvaccinated And Granted A Medical Or Religious Exception, Shall Show Negative Covid-19 Test Results Dated Within Three Calendar Days Prior To Desired Entry Date. Test Must Be Approved By The Food And Drug Administration (fda) For Emergency Use Or Full Approval. This Includes Tests Available By A Doctor S Order Or An Fda Approved Over-the-counter Test. documentation Cited In This Section Shall Be Digitally Or Physically Maintained On Each Contractor Employee While In A Va Facility And Is Subject To Inspection Prior To Entry To Va Facilities And After Entry For Spot Inspections By Contracting Officer Representatives (cors) Or Other Hospital Personnel. documentation Will Not Beâ collectedâ by The Va;â contractorsâ shall, At All Times,â adhere To And Ensure Compliance Withâ federal Laws Designed To Protect Contractor Employee Health Informationâ and Personally Identifiable Information.â  contractor Employees Are Subject To Daily Screening For Covid-19 And May Be Denied Entry To Va Facilities If They Fail To Pass Screening Protocols. As Part Of The Screening Process Contractors May Be Asked Screening Questions Found On The Covid-19 Screening Tool. Check Regularly For Updates. contractor Employees Who Work Away From Va Locations, But Who Will Have Direct Contact With Va Patients Shall Self-screen Utilizing The Covid-19 Screening Tool, In Advance, Each Day That They Will Have Direct Patient Contactâ and In Accordance With Their Person Or Persons Who Coordinate Covid-19 Workplace Safety Efforts At Covered Contractor Workplaces. Contractorsâ shall, At All Times,â adhere To And Ensure Compliance Withâ federal Laws Designed To Protect Contractor Employee Health Informationâ and Personally Identifiable Information.â  contractor Must Immediately Notify Their Cor Or Contracting Officer If Contract Performance Is Jeopardized Due To Contractor Employees Being Denied Entry Into Va Facilities. important Notice: Apparent Successful Offerors Must Apply For And Receive Verification From The Small Business Administration (sba) In Accordance With 38 Cfr Part 74 And Vaar 819.70 By Submission Of Documentation Of Veteran Status, Ownership, And Control Enough To Establish Appropriate Status, Offerors Must Be Both Visible And Verified By The Small Business Administration (sba) At The Time Of Submission Of Offers And At The Time Of Award.â  Failure To Be Both Verified By Sba And Visible On Vetcert At The Time Of Submission Of Offers And At The Time Of Award Will Result In The Offeror S Proposal Being Deemed Non-compliant. All Offerors Are Urged To Contact The Sba And Submit The Required Documents To Obtain Sba Verification Of Their Sdvosb Status If They Have Not Already Done So. important Addendum To 852.219-73 Va Notice Of Service-disabled Veteran-owned Small Business Set Aside: Va S Vendor Information Pages (vip) Database Is No Longer Active. Small Business Administration Will Now Verify Sdvosb Status. Offerors Must Be Listed On Sba S Veteran Small Business Certification (vetcert) Database At Https://veterans.certify.sba.gov/. 852.219-73 Va Notice Of Total Set-aside For Verified Service-disabled Veteran-owned Small Businesses. as Prescribed In 819.7011, Insert The Following Clause: va Notice Of Total Set-aside For Verified Service-disabled Veteran-owned Small Businesses (nov 2022) (a) Definition. For The Department Of Veterans Affairs, Service-disabled Veteran-owned Small Business Concern Or Sdvosb : (1) Means A Small Business Concern - (i) Not Less Than 51 Percent Of Which Is Owned By One Or More Service-disabled Veterans Or, In The Case Of Any Publicly Owned Business, Not Less Than 51 Percent Of The Stock Of Which Is Owned By One Or More Service-disabled Veterans Or Eligible Surviving Spouses (see Vaar 802.201, Surviving Spouse Definition); (ii) The Management And Daily Business Operations Of Which Are Controlled By One Or More Service-disabled Veterans (or Eligible Surviving Spouses) Or, In The Case Of A Service-disabled Veteran With Permanent And Severe Disability, The Spouse Or Permanent Caregiver Of Such Veteran. (iii) The Business Meets Federal Small Business Size Standards For The Applicable North American Industry Classification System (naics) Code Identified In The Solicitation Document. (iv) The Business Has Been Verified For Ownership And Control Pursuant To 38 Cfr Part 74 And Is Listed In Va's Vendor Information Pages (vip) Database At Https://www.vetbiz.va.gov/vip/; And (v) The Business Will Comply With Vaar Subpart 819.70 And Small Business Administration (sba) Regulations Regarding Small Business Size And Government Contracting Programs At 13 Cfr Parts 121 And 125, Provided That Any Reference Therein To A Service-disabled Veteran-owned Small Business Concern Or Sdvo Sbc, Is To Be Construed To Apply To A Va Verified And Vip-listed Sdvosb, Unless Otherwise Stated In This Clause. (2) The Term Service-disabled Veteran Means A Veteran, As Defined In 38 U.s.c. 101(2), With A Disability That Is Service-connected, As Defined In 38 U.s.c. 101(16). (3) The Term Small Business Concern Has The Meaning Given That Term Under Section 3 Of The Small Business Act (15 U.s.c. 632). (4) The Term Small Business Concern Owned And Controlled By Veterans With Service-connected Disabilities Has The Meaning Given The Term Small Business Concern Owned And Controlled By Service-disabled Veterans Under Section 3(q)(2) Of The Small Business Act (15 U.s.c. 632(q)(2)), Except That For A Va Contract The Firm Must Be Listed In The Vip Database (see Paragraph (a)(1)(iv) Of This Clause). (b) General. (1) Offers Are Solicited Only From Vip-listed Sdvosbs. Offers Received From Entities That Are Not Vip-listed Sdvosbs At The Time Of Offer Shall Not Be Considered. (2) Any Award Resulting From This Solicitation Shall Be Made To A Vip-listed Sdvosb Who Is Eligible At The Time Of Submission Of Offer(s) And At The Time Of Award. (3) The Requirements In This Clause Apply To Any Contract, Order Or Subcontract Where The Firm Receives A Benefit Or Preference From Its Designation As An Sdvosb, Including Set-asides, Sole Source Awards, And Evaluation Preferences. (c) Representation. Pursuant To 38 U.s.c. 8127(e), Only Vip-listed Sdvosbs Are Considered Eligible To Receive Award Of A Resulting Contract. By Submitting An Offer, The Prospective Contractor Represents That It Is An Eligible Sdvosb As Defined In This Clause, 38 Cfr Part 74, And Vaar Subpart 819.70. (d) Agreement. When Awarded A Contract Action, Including Orders Under Multiple-award Contracts, An Sdvosb Agrees That In The Performance Of The Contract, The Sdvosb Shall Comply With Requirements In Vaar Subpart 819.70 And Sba Regulations On Small Business Size And Government Contracting Programs At 13 Cfr Part 121 And Part 125, Including The Non-manufacturer Rule And Limitations On Subcontracting Requirements In 13 Cfr 121.406(b) And 13 Cfr 125.6. Unless Otherwise Stated In This Clause, A Requirement In 13 Cfr Parts 121 And 125 That Applies To An Sdvo Sbc, Is To Be Construed To Also Apply To A Vip-listed Sdvosb. For The Purpose Of Limitations On Subcontracting, Only Vip-listed Sdvosbs (including Independent Contractors) Shall Be Considered Eligible And/or Similarly Situated (i.e., A Firm That Has The Same Small Business Program Status As The Prime Contractor). An Otherwise Eligible Firm Further Agrees To Comply With The Required Certification Requirements In This Solicitation (see 852.219-75 Or 852.219-76 As Applicable). These Requirements Are Summarized As Follows: (1) Services. In The Case Of A Contract For Services (except Construction), The Sdvosb Prime Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To The Prime For Contract Performance To Firms That Are Not Vip-listed Sdvosbs (excluding Direct Costs To The Extent They Are Not The Principal Purpose Of The Acquisition And The Sdvosb/vosb Does Not Provide The Service, Such As Airline Travel, Cloud Computing Services, Or Mass Media Purchases). When A Contract Includes Both Services And Supplies, The 50 Percent Limitation Shall Apply Only To The Service Portion Of The Contract (2) Supplies/products. (i) In The Case Of A Contract For Supplies Or Products (other Than From A Non-manufacturer Of Such Supplies), The Sdvosb Prime Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To The Prime For Contract Performance, Excluding The Cost Of Materials, To Firms That Are Not Vip-listed Sdvosbs. When A Contract Includes Both Supply And Services, The 50 Percent Limitation Shall Apply Only To The Supply Portion Of The Contract. (ii) In The Case Of A Contract For Supplies From A Non-manufacturer, The Sdvosb Prime Contractor Will Supply The Product Of A Domestic Small Business Manufacturer Or Processor, Unless A Waiver As Described In 13 Cfr 121.406(b)(5) Has Been Granted. Refer To 13 Crf 125.6(a)(2)(ii) For Guidance Pertaining To Multiple Item Procurements. (3) General Construction. In The Case Of A Contract For General Construction, The Sdvosb Prime Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To The Prime For Contract Performance, Excluding The Cost Of Materials, To Firms That Are Not Vip-listed Sdvosbs. (4) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, No More Than 75% Of The Amount Paid By The Government To The Prime For Contract Performance, Excluding The Cost Of Materials, May Be Paid To Firms That Are Not Vip-listed Sdvosbs. (5) Subcontracting. An Sdvosb Must Meet The Naics Size Standard Assigned By The Prime Contractor And Be Listed In Vip To Count As Similarly Situated. Any Work That A First Tier Vip-listed Sdvosb Subcontractor Further Subcontracts Will Count Towards The Percent Of Subcontract Amount That Cannot Be Exceeded. For Supply Or Construction Contracts, The Cost Of Materials Is Excluded And Not Considered To Be Subcontracted. When A Contract Includes Both Services And Supplies, The 50 Percent Limitation Shall Apply Only To The Portion Of The Contract With The Preponderance Of The Expenditure Upon Which The Assigned Naics Is Based. For Information And More Specific Requirements, Refer To 13 Cfr 125.6. (e) Required Limitations On Subcontracting Compliance Measurement Period. An Sdvosb Shall Comply With The Limitations On Subcontracting As Follows: x By The End Of The Base Term Of The Contract Or Order, And Then By The End Of Each Subsequent Option Period; Or __by The End Of The Performance Period For Each Order Issued Under The Contract. (f) Joint Ventures. A Joint Venture May Be Considered Eligible As An Sdvosb If The Joint Venture Is Listed In Vip And Complies With The Requirements In 13 Cfr 125.18(b), Provided That Any Requirement Therein That Applies To An Sdvo Sbc Is To Be Construed To Apply To A Vip-listed Sdvosb. A Joint Venture Agrees That, In The Performance Of The Contract, The Applicable Percentage Specified In Paragraph (d) Of This Clause Will Be Performed By The Aggregate Of The Joint Venture Participants. (g) Precedence. The Va Veterans First Contracting Program, As Defined In Vaar 802.101, Subpart 819.70, And This Clause, Takes Precedence Over Any Inconsistencies Between The Requirements Of The Sba Program For Sdvo Sbcs, And The Va Veterans First Contracting Program. (h) Misrepresentation. Pursuant To 38 U.s.c. 8127(g), Any Business Concern, Including All Its Principals, That Is Determined By Va To Have Willfully And Intentionally Misrepresented A Company's Sdvosb Status Is Subject To Debarment From Contracting With The Department For A Period Of Not Less Than Five Years (see Vaar 809.406-2 Causes For Debarment). (end Clause)

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services effective Date: 03/15/2023 revision: 01 description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-03. this Solicitation Is Set-aside For Service Disabled Veteran Owned Businesses. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 532120, Truck, Utility Trailer, And Rv (recreational Vehicle) Rental And Leasing With A Small Business Size Standard Of $38.5m. The Fsc/psc Is W023, Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles. the Great Lakes Acquisition Center, On Behalf Of The Jesse Brown Va Medical Center, In Chicago, Il Is Seeking To Lease A Siemens Brand Name Only 1.5t Mobile Mri Trailer For The Period Of One Year. all Interested Companies Shall Provide Quotations For The Following: supplies/services line Item description quantity unit Of Measure unit Price total Price 0001 one (1) Mobile Siemens 1.5 T System, To Be Housed In A Mobile Coach. 12 month description/specifications/work Statement scope. contractor Shall Provide All Materials, Tools, Equipment, Maintenance, And Repair Of All Contractor Furnished Equipment (including A Mobile Trailer/unit) Necessary To Perform Mobile Mri Services Utilizing A Siemens 1.5t Sola/aera 70cm Open Bore Design Mri System Or Better With A Medrad Power Injector At Jesse Brown Va Medical Center Located At 820 S. Damen, Chicago, Il 60612. All Equipment To Be Used During The Performance Of The Contract Must Be Fda Approved Imaging Equipment And Placed At A Location Designated By The Onsite Cor At Jesse Brown Va Medical Center. Contractor Shall Be Required To Make Whatever Adaptations Are Necessary So That The Contractor S Equipment Is Compatible With The Va System And Structure Of The Bay. Contractor Shall Be Responsible To Maintain All Equipment In Good Working Order Throughout The Duration Of The Contract And Shall Make Alternate Accommodations For The Va For Lost Time Resulting From Defective Workmanship Or Equipment Failure. jesse Brown Va Medical Center Requires A Siemens 1.5t Sola/aera 70cm Open Bore Mri System To Be Placed On-site And In A Mobile Trailer, With The Most Updated/current Version Hardware And Software Available From The Manufacturer. The System Must Include 3d Reconstruction Package And Be Capable Of Performing The Highest Quality Mri Scans Possible. The System Must Include Vascular Scanning For Mr Angiography. Software And Hardware Shall Be Upgraded In Concurrence With Newest Oem Factory Releases No Later Than 3 Months Post Release From Oem. specific Tasks. imaging Services Shall Be Performed By Va Staff In The Unit An Estimated 24/7 Hours Per Week. equipment Shall Include But Not Be Limited To A Fully Equipped Siemens 1.5t Sola/aera Open Bore Mri System With Medrad Power Injector. Contractor Furnished Mobile Trailer Where Studies Will Be Performed On State-of-the-art Equipment Furnished By The Contractor. As Further Defined In 52.212-2, Evaluation Commercial Items, Contractor Shall Submit Their Equipment Specifications On Which Mri Scan Procedures Will Be Performed; Include Name Of Manufacturer, Model Number, Make And All Pertinent Information. All Equipment To Be Used Will Be Fda Approved Imaging Equipment Placed At A Location Designated By The Cor Onsite At Jesse Brown Va Medical Center. The Entire Offering Of A Siemens 1.5t Sola/aera Open Bore Mri System Trailer Service Shall Meet All Local, State, Federal, Industry, Tjc, Nec, Nfpa, Va, Osha, And Other Regulatory Standards Internal Or External Which Jesse Brown Va Medical Center Are Currently Held Accountable. the Contractor Shall Provide A Mobile Siemens 1.5t Sola Open Bore Mri System That Is A Full Body Mri Scanner System And Medrad Power Injector Onsite In Accordance With The Terms And Conditions Of This Contract. The Unit Shall Have The Ability To Perform A Wide Range Of Exams As Listed Below: complete Mri Body Imaging Such As: Mri Chest, Abdomen, Pelvis, Whole Body, Etc. mri Of The Head, Neck, And Spine mr Angiography (mra) Of The Entire Body (head, Neck, Chest, Abdomen, Pelvis, Runoff, Etc.) cardiac Mri breast Mri 3d Imaging 3d Non-contrast Enhanced Peripheral Arterial Imaging diffusion/perfusion Weighted Imaging all Other Mri Procedures equipment List: To Be Provided At No Additional Cost To Jesse Brown Va Medical Center. siemens 1.5t Sola/aera Open Bore Mri System 1.5 Tesla 70cm Open Bore Design tim 4g Coil Portfolio And Biomatrix Technology turbo Suite And Go Technologies inline Compressed Sensing Grasp-vibe tiltable Biomatrix Head/neck 20- Tilt 18 Degrees resolve Diffusion simultaneous Multi-slice Tse mrcp With 3d T2w Space biomatrix Beat Sensor whole-body Dot Engine syngo Mr Xa30 Platform biomatrix Select&go biomatrix Dockable Table With Edrive blade Sequences ciss Sequences dose Reduction Software. metal Reduction Software. spatial Resolution. dicom Va Vista Rad And Vista Imaging Compatible hard Copy And Digital Copy, If Available, Of The Original Oem System Manuals, Software Cd/dvds, Schematic Drawings, And Any Additional Oem Documents For Both Mri Scanner And Injector. injector: medrad Contrast Injector To Remotely Inject During Contrast Enhanced Mri Exams. hard Copy And Digital Copy, If Available, Of The Original Oem System Manuals, Software Cd/dvds, Schematic Drawings, And Any Additional Oem Documents For Both Mri Scanner And Injector. dicom Va Vista Rad And Vista Imaging Compatible; If Applicable additional Requirements: the Semi-trailer That Houses The Mri Scanner Must Have Sufficient Space To Provide For Patient Wheelchair Access As Well As Service Access. This Is Typically Provided With 2 Slide-out Extensions Within The Mri Scan Room. In Addition, An Operator Control Room With A Door And An Additional Room For An Office Or Storage. The Control Room Shall Have Lockable Storage Cabinets. A Medrad Dual Syringe Power Injector Shall Be Positioned On A Wheel Stand In The Scan Room With Operator Controls Integrated Into The Mri Scanner Console. The Injector Shall Have Adequate Length Power Cables To Reach To Either Side Of The Mri Table As Needed. contractor Will Need To Install Protocols From Existing Current Siemens Mri Scanner To The Lease Scanner Prior To Start Of Operating Contract To Ensure Equipment Is Ready For Patient Care. two Height Adjustable Office Chairs With Wheels, To Fit The Space Constraints, Will Be Provided By The Vendor. the Mri Trailer Must Meet Federal Codes For Mri Safety, Etc. the Mri Trailer Must Have An Ada Patient Lift With Guardrails For Wheelchair & Stretcher Patient Access With An Outside Remote Switch Hand Control. Heavy Duty Non-slip Stairs With Dual Handrails Must Also Be Provided For Safe Staff And Patient Access. Stairs Must Meet Approval From The Jb Safety Manager. Vendor Will Provide Accessories And Positioning Devices Including Mri Slicker, Positioning Pads And Sponges, Chin & Body Straps, Head Coil, Spine Coil, 2 Body Coils, Knee Coil, Foot/ankle Coil, Runoff Coil, Small Medium And Large Flex Coils, Blanket Warmer For Patient Comfort. the Mri Unit Shall Have The Ability To Perform Mri Exams Of The Head, Neck, Body, And Extremities, With The Capability To Perform 3d Mr Angiography, With A Minimum Table Capacity Of 550 Lbs. And Gantry Bore Of 70 Cm. vendor Must Provide Full-service Maintenance Service And Oem Parts & Labor, Including Preventative Maintenance (pm) As Recommended By The Original Equipment Manufacturer (oem) Specifications For All Systems And Devices Provided (mri And Injector). Vendor Must Schedule Pms With The Contracting Officer S Representative (cor) With At Least 1-month Advance Notice. Technical Phone Support Must Be Available Within 1 Hour From Initial Call For Service Sunday Through Saturday, 24 Hours Per Day 7 Days A Week, 365 Days Per Year. Oem Service (including Emergency Repair) Sunday Through Saturday, 24 Hours Per Day 7 Days A Week, 365 Days Per Year Must Be Available Within 4 Hours From Initial Call For Service And All Repairs Must Be Completed Within 48 Hours From Initial Call. Contractor Shall Provide A Phone Number To Call For Technical/repair Services. vendor Must Provide Full-service Maintenance And Parts (all Parts) On The Mri Trailer, Including Heating, Electrical And Air Conditioning. In Addition, Monthly And Annual Safety Inspections In Accordance With Local/national Regulations Such As National Fire Protection Association (nfpa) 10, 101, 110 And Joint Commission Ec Standards Must Be Performed. This Includes, But Is Not Limited To Fire Alarm, Fire Extinguishers And Emergency Lighting. Monthly Emergency Generator Testing Will Also Be Required. These Reports Will Be Provided To The Cor. Contractor Shall Provide A Phone Number To Call For Technical/repair Services. service Tickets Indicating Work Being Done On The Trailer, Injector, Mri System Will Be Provided To The Cor As The Work Is Done. staffing: Jb Mri Technologists Will Staff And Operate The Unit. the Contractor Shall Provide 1 Week Of Clinical Applications Training For Two (2) Jb Mri/radiologic Technologists. mri Unit Must Send Images Via Dicom To Our Jb Vista Pacs Archiving System And Must Be An Already Approved Veteran Admiration (va) Dicom Interface Verified By The Contractor. Contractors Responding To This Solicitation Will Provide Compliance With Va And Dicom Standards. Contactor Shall Assist The Jb Vista Pacs Administrator And Jb It Department To Set Up The Mri Unit And Demonstrate That The Images Are Transmitting To The Jb Vista Pacs System. Adequate Length Electrical & Data Cables Must Be Provided To Reach Our Connections On The Outside Of The Building And Shall Be Compatible With Jb Current Outside Connectors. jb Will Provide An Estimated 24-foot-wide By 48-foot-deep Pad With Power And Data Outlets. Vendor Will Validate That Existing Utilities And Pad Will Be Sufficient For Their System. mri Scanner Must Be Certified/calibrated To Oem Specifications And Must Be Maintained With Original Oem Parts, Including The Mri System. medrad Dual Power Injector Must Be Certified/calibrated To Oem Specifications And Must Be Maintained With Original Oem Parts. mobile Unit Must Have Air Conditioning, Heating, And Emergency Backup Generator. Backup Generator Will Be Tested Upon Arrival And Tested By The Vendor Monthly And Will Be Expected To Operate Correctly. Vendor Shall Provide Diesel Fuel For The Generator. at The End Of The Lease Or Any Time A Hard Disk Drive Is Required To Be Replaced Or Removed The Drive Must Be Removed By The Vendor And Turned Over To The Cor For Destruction At No Cost To The Jb Or, Patient Data Must Be Removed To The Satisfaction Of The Information Security Officer (iso). any Removable Media Used For Diagnostic Purposes Will Be Required To Be Scanned By Jb Prior To Use. Coordinate With The Cor. contractor Will Deliver, Set-up And Test Unit. the Contractor Will Be Required To Pay For A Jb Approved Licensed Radiation Physicist To Inspect The Ct Scanner Upon Delivery (if Required By Acr/joint Commission) And To Inspect The Operation Any Time Maintenance Or Repair On The System Would Impact Radiation Output To Ensure Proper Operation (i.e. Tube Changes). Mandatory Annual Testing Is Included In This Requirement. The Vendor Will Make Sure A Copy Of The Physicist Report Is Provided To The Cor Each Time The System Is Inspected. the Mri Unit Is Required To Be Operational 98% Of The Time. The 98% Monthly Uptime Is Calculated By The Number Of Hours The System Can See Patients Monthly By The Number Of Hours That The Clinic Is Available To See Patients. Downtime Is Not Counted For Lack Of Facility Staff, Patient No Shows Or Other Situations, Such As Weather Closures, Where It Was Not The Fault Of The Mri System. Failure Of The Contractor To Perform In Accordance With This Requirement May Constitute A Sufficient Basis For Termination Of The Contract. The Following Criteria Apply For Determining Appropriate Action: notifications: The Cor Shall Notify The Contract Holder Of Failure To Meet The Uptime Standard Through Electronic Mail Within 1 Hour Of Occurrence Of Downtime. contractor Furnished Equipment: mobile Mri Scanner Shall Include A Ramp And/or A Lifting Device For Non-walking Patients. Services Shall Include Equipment Maintenance, (scheduled And Unscheduled) And Required Supplies Necessary To Perform Services Detailed Herein. Contractor Shall Also Be Responsible For The Control Of Waste Management And Proper Disposal Of All Waste Materials. equipment Shall Include, But Not Be Limited To, A Fully Equipped Mri. Contractor Shall Submit An Equipment Specification List Of All Equipment By Location, Including The Mri Unit(s) With Contractor S Signed Quote. Contractor Should Already Have The Mri Unit Certified By Physicist Prior To Delivering Unit Or On Site At Time Of Commissioning Unit. Contractor Shall Provide All Equipment Service Records Upon Request. include Name Of Manufacturer, Model Number, Manufacturer S Brochures Cut Sheets, Equipment Specifications And All Pertinent Data With Offer. All Equipment To Be Used Will Be Fda Approved Imaging Equipment Placed At A Location Designated By The Cor. mri Positing Pads And Table Straps. mri Sandbags mri Safe Wheelchair And Stretcher With Iv Pole (gurney) nonferrous Mri Safe Oxygen Cylinder capability To Provide Patient Exam On Cd. dressing, Waiting, And Storage Areas. mri License For Pacs interface Between Mri Scanner And Pacs, Dicom Print, Store And Work List optical Disk Archival Device Compatible With Pacs code Kit And Code Call Button mri Compatible 02 Saturation Monitor Mri Safe Patient Monitor patient Oxygen Delivery Capabilities contrast Media And Warmer mri Medrad Compatible Power Injector housekeeping: contractor Shall Be Responsible For Any Serious Health/cleaning Issues, Infestations, Water Damage, Etc. The Government Will Be Responsible For Daily Cleaning Of Debris And Other Sanitation Matters. type Of Mri Scans (minimum) mri Head/neck mri Brain Without Contrast -mri Brain With & Without Contrast -mri Iac Without Contrast -mri Iac With & Without Contrast -mri Pituitary Gland Without Contrast -mri Pituitary Gland With & Without Contrast -mri Orbit Without Contrast -mri Orbit With & Without Contrast -mri Face Without Contrast -mri Face With & Without Contrast -mri Trigeminal Neuralgia Without Contrast -mri Trigeminal Neuralgia With & Without Contrast -mri Soft Tissue Neck Without Contrast -mri Soft Tissue Neck With & Without Contrast -mri Tmj Without Contrast -mri Tmj With & Without Contrast mri Head/neck mri Brain Without Contrast -mri Brain With & Without Contrast -mri Brain Seizure Protocol 3 Tesla Without Contrast -mri Brain Seizure Protocol 3 Tesla With & Without Contrast -mri Iac Without Contrast -mri Iac With & Without Contrast -mri Pituitary Gland Without Contrast -mri Pituitary Gland With & Without Contrast -mri Orbit Without Contrast -mri Orbit With & Without Contrast -mri Face Without Contrast -mri Face With & Without Contrast -mri Trigeminal Neuralgia Without Contrast -mri Trigeminal Neuralgia With & Without Contrast -mri Soft Tissue Neck Without Contrast -mri Soft Tissue Neck With & Without Contrast -mri Tmj Without Contrast -mri Tmj With & Without Contrast -mri Multiple Myeloma Brain Without Contrast -mri Multiple Myeloma Brain With & Without Contrast -mri Multiple Sclerosis Brain Without Contrast -mri Multiple Sclerosis Brain With & Without Contrast -mra Head Without Contrast -mrv Head Without Contrast -mrv Head With & Without Contrast -mra Neck Without Contrast -mra Neck With & Without Contrast -mra Neck Without Contrast Dissection -mra Neck With & Without Contrast Dissection mri Neuro/spine -mri Cervical Spine Without Contrast -mri Cervical Spine With & Without Contrast -mri Thoracic Spine Without Contrast -mri Thoracic Spine With & Without Contrast -mri Lumbar Spine Without Contrast -mri Lumbar Spine With & Without Contrast -mri Cord Compression Survey Complete Spine -mri Multiple Myeloma Cervical Spine Without Contrast -mri Multiple Myeloma Cervical Spine With & Without Contrast -mri Multiple Myeloma Thoracic Spine Without Contrast -mri Multiple Myeloma Thoracic Spine With & Without Contrast -mri Multiple Myeloma Lumbar Spine Without Contrast -mri Multiple Myeloma Lumbar Spine With & Without Contrast -mri Brachial Plexus Left Without Contrast -mri Brachial Plexus Left With & Without Contrast -mri Brachial Plexus Right Without Contrast -mri Brachial Plexus Right With & Without Contrast -mri Sacral Plexus Without Contrast -mri Sacral Plexus With & Without Contrast mri Body -mri Chest Wall/pec Muscle Tear Without Contrast -mri Chest Wall/pec Muscle Tear With & Without Contrast -mri Abdomen Without Contrast -mri Abdomen With & Without Contrast -mri Renal/abdomen Without Contrast -mri Renal/abdomen With & Without Contrast -mri Adrenal/abdomen Without Contrast -mri Adrenal/abdomen With & Without Contrast -mr Elastography -mrcp/abdomen Without Contrast -mrcp/abdomen With & Without Contrast -mri Urogram With & Without Contrast -enterography With & Without Contrast (oral & Iv) -mri Female Pelvis Without Contrast -mri Female Pelvis With & Without Contrast -mri Prostate Pelvis Without Contrast -mri Prostate Pelvis Without & With Contrast -mri Soft Tissue Pelvis Without Contrast -mri Soft Tissue Pelvis With & Without Contrast -mri Rectal Cancer/pelvis Without Contrast -mri Rectal Cancer/pelvis With & Without Contrast -mri Perianal Fistula Without Contrast -mri Perianal Fistula With & Without Contrast -mri Periurethral Diverticulum Without Contrast -mri Periurethral Diverticulum With & Without Contrast -mri Scrotum/penis Without Contrast -mri Scrotum/penis With & Without Contrast -mri Penile Prosthesis Without Contrast -mri Penile Prosthesis With & Without Contrast -mra Chest Without Contrast Non-cardiac -mra Chest With & Without Contrast Non-cardiac -mra Abdomen Without Contrast -mra Abdomen With & Without Contrast -mra Pelvis Without Contrast -mra Pelvis With & Without Contrast -mra Abdomen/pelvis/le Runoff Without Contrast -mra Abdomen/pelvis/le Runoff With & Without Contrast e.mri Msk Extremity Upper -mri Shoulder Right Without Contrast -mri Shoulder Right With & Without Contrast -mri Shoulder Left Without Contrast -mri Shoulder Left With & Without Contrast -mri Humerus (long Bone) Right Without Contrast -mri Humerus (long Bone) Right With & Without Contrast -mri Humerus (long Bone) Left Without Contrast -mri Humerus (long Bone) Left With & Without Contrast -mri Elbow Right Without Contrast -mri Elbow Right With & Without Contrast -mri Elbow Left Without Contrast -mri Elbow Left With & Without Contrast -mri Forearm (long Bone) Right Without Contrast -mri Forearm (long Bone) Right With & Without Contrast -mri Forearm (long Bone) Left Without Contrast -mri Forearm (long Bone) Left With & Without Contrast -mri Wrist Right Without Contrast -mri Wrist Right With & Without Contrast -mri Wrist Left Without Contrast -mri Wrist Left With & Without Contrast -mri Hand Right Without Contrast -mri Hand Right With & Without Contrast -mri Hand Left Without Contrast -mri Hand Left With & Without Contrast -mri Finger Right 1st Digit (thumb) Without Contrast -mri Finger Right 1st Digit (thumb) With & Without Contrast -mri Finger Right 2nd Digit (index) Without Contrast -mri Finger Right 2nd Digit (index) With & Without Contrast -mri Finger Right 3rd Digit (middle) Without Contrast -mri Finger Right 3rd Digit (middle) With & Without Contrast -mri Finger Right 4th Digit (ring) Without Contrast -mri Finger Right 4th Digit (ring) With & Without Contrast -mri Finger Right 5th Digit (pinky) Without Contrast -mri Finger Right 5th Digit (pinky) With & Without Contrast -mri Finger Left 1st Digit (thumb) Without Contrast -mri Finger Left 1st Digit (thumb) With & Without Contrast -mri Finger Left 2nd Digit (index) Without Contrast -mri Finger Left 2nd Digit (index) With & Without Contrast -mri Finger Left 3rd Digit (middle) Without Contrast -mri Finger Left 3rd Digit (middle) With & Without Contrast -mri Finger Left 4th Digit (ring) Without Contrast -mri Finger Left 4th Digit (ring) With & Without Contrast -mri Finger Left 5th Digit (pinky) Without Contrast -mri Finger Left 5th Digit (pinky) With & Without Contrast -mr Arthrogram Shoulder Right -mr Arthrogram Shoulder Left -mr Arthrogram Wrist Right -mr Arthrogram Wrist Left -mra Upper Extremity Right -mra Upper Extremity Left mri Msk Extremity Lower -mri Bony Pelvis Without Contrast -mri Bony Pelvis With & Without Contrast -mri Sacrum/si Joints Without Contrast -mri Sacrum/si Joints With & Without Contrast -mri Hip Right Without Contrast -mri Hip Right With & Without Contrast -mri Hip Left Without Contrast -mri Hip Left With & Without Contrast -mri Athletic Pubalgia Without Contrast -mri Athletic Pubalgia With & Without Contrast -mri Femur (long Bone) Right Without Contrast -mri Femur (long Bone) Right With & Without Contrast -mri Femur (long Bone) Left Without Contrast -mri Femur (long Bone) Left With & Without Contrast -mri Knee Right Without Contrast -mri Knee Right With & Without Contrast -mri Knee Left Without Contrast -mri Knee Left With & Without Contrast -mri Tibia & Fibula (long Bone) Right Without Contrast -mri Tibia & Fibula (long Bone) Right With & Without Contrast -mri Tibia & Fibula (long Bone) Left Without Contrast -mri Tibia & Fibula (long Bone) Left With & Without Contrast -mri Ankle Right Without Contrast -mri Ankle Right With & Without Contrast -mri Ankle Left Without Contrast -mri Ankle Left With & Without Contrast -mri Forefoot Right Without Contrast -mri Forefoot Right With & Without Contrast -mri Forefoot Left Without Contrast -mri Forefoot Left With & Without Contrast -mr Arthrogram Hip Right -mr Arthrogram Hip Left -mra Lower Extremity Right -mra Lower Extremity Left mri Cardiac -mra Chest Aorta Without Contrast Ekg Gated -mra Chest Aorta With & Without Contrast Ekg Gated -mri Cardiac Without Contrast -mri Cardiac With & Without Contrast mri Whole Body breast Mri new Hardware And Software Necessary For The Ability To: transmit Mri Images To Jesse Brown Va Medical Center Pacs For Interpretation. perform Required Post Processing, Reformats, And Reconstructions Such As Multi Planar Reconstruction (mpr) And Maximum Intensity Projections (mip) inject Contrast Via Power Injector (medrad Injection System). dicom Network Connection To Existing Version Of Afga Impax the Mobile Unit Shall Be Equipped With An Optical Disk Archival System. The Patient Data And Optical Disk Is The Property Of Jesse Brown Va Medical Center. the Mobile Unit Shall Be Equipped With Cd-r Burning Capabilities As A Backup To Network Transfer Of Data. the Mobile Unit Shall Be Equipped With An Analysis Station. accessory Equipment: Accessory Equipment That Shall Be Provided By The Contractor: handicap Accessibility. intercom System Between The Control Room And Scanning Room. equipment Specifications: The Following Minimum Performance Characteristics Of The Equipment Are Required: contractor Will Be Required To Make Whatever Adaptations Are Necessary So That The Contractor S Equipment Is Compatible With The Va Furnished Services Defined Herein. the Mobile Mri Trailer Must Fit On A 58 X 18 (6 Thick) Concrete Slab At Jesse Brown Va Medical Center. the Mri Shall Provide Images With Consistently High Technical Quality. the Mri Unit Shall Have A Multi-gradient Detector And Be Capable Of Acquiring A Volume Of Images Within One Breath Hold For Different Body Parts. the Mri Unit Shall Be Capable Of Acquiring Data For Anatomic Localization. the Mri System Shall Have Attenuation Correction Algorithm(s) That Are Designed To Use Non-contrast Enhanced Mri Data. the Mri Multimodality Review Station Shall Have Attenuation Correction Algorithm(s) That Are Designed To Use Mri Data With Intravenous Contrast Enhancement. the Mri Multimodality Review Station Shall Have Attenuation Correction Algorithm(s) That Are Designed To Use Mri Data With Oral Contrast Enhancement With Group Ii Gadolinium Agents. the Mri System Shall Have Attenuation Correction Algorithm(s) That Are Designed To Use Mri Data With Oral Contrast Enhancement With Negative Contrast (water). two Mri Review Stations Shall Be Provided As Follows: one Standard Mri Review Station And one Multimodality Review Station: This Review Station Shall Have Multimodality Display Capability, Including Magnetic Resonance Imaging, Computerized Tomography, Radiography, Ultrasonography Etc. With The Capability To Reconstruct And/or Post-process Magnetic Resonance And Computerized Tomographyâ as Well As Mri And Cardiac Imaging. both Review Stations Shall Be Of Diagnostic Quality And Shall Have The Capacity To Handle The Computational Load Of 3-dimensional Datasets. the Mri Review Station Shall Have Software Packages That Are Designed To Reconstruct/post-process Mprs And Mips. the Review Stations Shall Have Computers With High Processing Performance And Large Memory Capacity To Achieve Real-time Interactive Navigation Without Compromising The Native Resolution Of Mri Images (spatial Resolution And Dynamic Range). the Review Stations Shall Have Image Fusion And Inline Composing Capability. the Review Stations Shall Have Software Tools That Allow Interpreting Physicians To Navigate Between Multidimensional Mri Datasets Efficiently With Ease. the Review Stations Shall Have Software Tools That Can Provide Three Orthogonal Planes Of The Mri Images Alone. the Mobile Mri Unit Shall Be Ready For Use Regardless Of Outside Environmental Conditions. the Mobile Mri Unit Shall Maintain A Temperature To Assure Proper Operation Of The Scanner Without Frequent Calibration And Provide For Patient Comfort. meet All Federal, State, And Local Fire And Safety Requirements, Including, But Not Limited To, Proper Magnet Shielding Of The Trailer. telecommunications: The Mobile Unit Shall Be Equipped With An Outlet Connection Capable Of Transmitting Data. the Government Will Provide The Connection Required For The Transmission Of Images And Data. The Contractor S Mobile Unit Must Be Able To Connect To Vista Imaging Network And To Transmit All Images To Vista Imaging To Include Being Compatible To Dicom 3 Imaging Standards. performance Monitoring contractor Shall Maintain A Quality Assurance Documentation Of The System And Proficiency Of The Staff Prior To And During The Time The Services Are Utilized By Jesse Brown Va Medical Center And Should Be Able To Provide Such Documentation Upon Request. As Necessary, The Contractor Shall Maintain Staff Training Documentation And Equipment Service Records To Document Performance Reports. the Contractor Shall Provide Mri Scanners That Can Consistently Produce Images That Are Of High Quality And For Ready Interpretation. The Government May Evaluate The Quality Of Images. security Requirements remote Connection Must Be Coordinated Through Information Security At Jesse Brown Va Medical Center. pacs Interface Contact Person Shall Be Provided To The Successful Contractor During The Post-award Orientation. clinical Or Other Medical Records Of Va Beneficiaries That Are Released To The Contractor Shall Be Returned To The Va. The Contractor Shall Be Responsible For The Safekeeping Of Both The Electronic And Paper Medical Records (whichever Is Applicable). Patient Privacy Provisions And The Health Insurance Portability And Accountability Act Of 1996 (hipaa) Regulations Are Applicable To The Release Of Patient Information. if The Contractor Must Be Onsite To Perform Service, All Mobile Media (i.e. Flash Drives, Cd/dvd Disks, Etc.) That Are Required To Complete Repairs Or Updates On The System Must Be Given To Biomedical Engineering To Be Scanned For Viruses Prior To Being Connected To Va Equipment.â if The Vendor Must Connect A Vendor-owned Laptop To Perform The Repairs, They Must Show Proof That The Laptop Has Current Anti-virus Software And That A Recent Scan Shows No Infections On The Laptop. all Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: vendor Must Accept The System Without The Drive. va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then: the Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. a Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. the Iso Needs To Maintain The Documentation. for Additional Security Requirements, Please See Attachment A. Government-furnished Equipment (gfe)/government-furnished Information (gfi) va Shall Provide The Following Utilities/services (if Necessary) For Operation Of The Mobile Unit: water (â¾ Male Water Supply Connector) electricity* (the Provided Receptacle Is A Russellstoll #df2504frabo) telephone Line(s) ** (hubbell Phone Connectors, Model Ph-6597 Provided) data Port (10base2 (coax) Ethernet Connection Provided) housekeeping*** in Accordance With The Original Equipment Manufacturers (oem) Electrical Specifications. the Government Will Provide All Direct Patient Care Medical Supplies. These Include, But Are Not Limited To, Contrast Materials, Syringes, Iv Tubing, Oxygen Masks And Tubing, Needles, Emesis Basins, Gowns, And Other Similar Direct Patient Care Items. ** Use Of Telephone Extension While Mobile Unit Is On Site To Permit Personnel Of The Unit To Make And Receive Telephone Calls, And To Facilitate The Movement Of Patients To And From The Unit. *** Va Shall Be Held Responsible For Areas Within The Hospital Facility Prior To Entrance Of The Mobile Trailer. Contractor Shall Be Responsible For All Housekeeping Duties And Responsibilities Within The Trailer Itself As Further Defined Herein. other Pertinent Information Or Special Considerations. identification Of Possible Follow-on Work. not Applicable b. Identification Of Potential Conflicts Of Interest (coi). not Applicable c. Identification Of Non-disclosure Requirements. all Patient Medical Records Shall Be And Remain The Property Of Va And Shall Not Be Removed Or Transferred From Va Except In Accordance With U.s.c.551a (privacy Act), 38 U.s.c. 5701 (confidentiality Of Claimants Records), 5 U.s.c. 552 (foia), 38 U.s.c. 5705 (confidentiality Of Medical Quality Assurance Records) 38 U.s.c. 7332 (confidentiality Of Certain Medical Records) And Federal Laws, Rules, And Regulations. The Contractor Must Purge All Equipment Of All Patient Medical Records And Data Prior To The Removal Of The Mobile Ct Scanner From The Facility. d. Packaging, Packing And Shipping Instructions. the Contractor Will Work With The Cor To Schedule The Delivery And Installation Of The Mobile Mri Scanner. e. Inspection And Acceptance Criteria. the Va Reserves The Right To Conduct Inspection Of The Mobile Mri Unit Prior To Accepting Delivery. risk Control the Contractor S Mri Trailer Shall Provide The Space Sufficient For The Monitoring Of Patients And Conducting Cpr And Code If Needed. place Of Performance. the Mobile Mri Unit Will Be Placed On The Mobile Mri Pad At Jesse Brown Va Medical Center Located At 820 S. Damen Ave., Chicago, Il 60612. period Of Performance. april 01, 2024 March 31, 2025. one Year Starting On Delivery. (end Of Scope Of Work) The Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors-commercial Products And Commercial Services (sep 2023) Refer To Attachment 1 Addendum To Far 52.212-1 far 52.204-7, System For Award Management (oct 2018) far 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) far 52.209-7, Information Regarding Responsibility Matters (oct 2018) far 52.217-5, Evaluation Of Options (jul 1990) far 52.233-2, Service Of Protest (sept 2006) end Of Addendum To 52.212-1 far 52.212-2, Evaluation-commercial Items (nov 2021) refer To Attachment 2, Addendum To 52.212-2 far 52.212-3, Offerors Representations And Certifications Commercial Items offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Items (nov 2023) far 52.203-16, Preventing Personal Conflicts Of Interest (jun 2020) far 52.203-17, Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020) far 52.204-4, Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011) far 52.204-13, System For Award Management Maintenance (oct 2018) far 52.204-18, Commercial And Government Entity Code Maintenance (aug 2020) far 52.211-11, Liquidated Damages-supplies, Services, Or Research And Development. (sep 2000) far 52.224-1, Privacy Act Notification (apr 1984) far 52.224-2, Privacy Act (apr 1984) far 52.227-14, Rights In Data-general (may 2014) far 52.232-40, Providing Accelerated Payments To Small Business Subcontractors (nov 2021) (deviation Aug 2020) vaar 852.211-72, Technical Industry Standards (nov 2018) vaar 852.203-70, Commercial Advertising vaar 852.211-70, Equipment Operations And Maintenance Manuals vaar 852.219-73, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside vaar 852.232-72, Electronic Submission Of Payment Requests vaar 852.233-70, Protest Content/alternative Dispute Resolution vaar 852.233-71, Alternate Protest Procedure vaar 852.246-71, Rejected Goods vaar 852.270-1, Representatives Of Contracting Officers vaar 852.212-71, Gray Market Items (apr 2020) vaar 852.219-74, Limitations On Subcontracting Monitoring And Compliance (jul 2018) (deviation) vaar 852.219-75, Subcontracting Commitments Monitoring And Compliance (jul 2018) (deviation) vaar 852.219-78, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Supplies And Products (sep 2021) (deviation) vaar 852.242-71, Administrative Contracting Officer (oct 2020) vaar 852.247-71, Delivery Location (oct 2018) vaar 852.247-74, Advance Notice Of Shipment (oct 2018) end Of Addendum To 52.212-4 far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--commercial Products And Commercial Services (may 2022) refer To Attached Far 52.212-5 For Subparagraphs The Contractor Shall Comply With The Following Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Products And Commercial Services. all Quoters Shall Submit The Following: quotation In Accordance With Addendum To Far 52.212-1, Instructions To Offerors, Attachment 1: Tailored Far 52.212-1 Instructions To Offerors-commercial Products And Commercial Services authorization Letter Or Other Documents From The Oem Verifying Offeror Is An Authorized Dealer, Distributor Or Reseller a Completed Copy Of Certificate Of Compliance For Supplies And Products At Veterans Affairs Acquisition Regulation (vaar) 852.219-78, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Supplies And Products statement Specifying The Extent Of Agreement With All Terms, Conditions, And Provisions Included In The Solicitation. Offers That Fail To Furnish Required Representations Or Information Or Reject The Terms And Conditions Of The Solicitation May Be Excluded From Consideration. all Quotes Shall Be Sent To The Glac, Contracting Officer Steven Macdonald At Steven.macdonald@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Following Are The Decision Factors: price technical speed Of Delivery veteran Involvement the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than 11am Central Standard Time On April 01, 2024. Responses Should Be Sent To The Contracting Officer Steven Macdonald At Steven.macdonald@va.gov. late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact steven Macdonald, contracting Officer network Contracting Office 12 steven.macdonald@va.gov see Attached Document: Attachment 1 Tailored 52.212-1 Instructions To Offerors. see Attached Document: Attachment 2 Tailored 52.212-2 Evaluation Of Offerors. see Attached Document: Attachment 3

Details: Request For Information Mobile X-ray And Ultrasound Imaging For Clinics this Is A Request For Information. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Notice Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources To Perform A Potential Requirement. services Required: The Department Of Veterans Affairs (va), Veterans Health Administration (vha) Mt. Home Vamc And Surrounding Area Clinics Have A Need For Mobile X-ray And Ultrasound Imaging. purpose And Objectives: Your Responses To The Information Requested Will Assist The Government In Determining The Appropriate Acquisition Method. projected Naics Code: 621512 And Sized Standard Is $19.0 Million. note: Respondent Claiming Sdvosb And Vosb Status Must Be Registered And Verified In Sba Vetcert. Additionally, All Offerors Responding To A Solicitation Must Have An Active Registration In The System For Award Management (sam) At The Time Of Quote Submission. anticipated Period Of Performance: Services Are Needed October 1, 2024. rfi Questionnaire company Name ___________________________________________ poc ___________________________________________ phone Number ___________________________________________ email Address ___________________________________________ uei ___________________________________________ 1. Is Your Firm Considered A Small Business? The North American Industry Classification System (naics) Code Is Tentatively 621512; The Small Business Size Standard For This Naics Code Is $19.0 Million. a Size Standard, Which Is Usually Stated In Number Of Employees Or Average Annual Receipts, Represents The Largest Size That A Business (including Its Subsidiaries And Affiliates) May Be To Remain Classified As A Small Business For Small Business Administration And Federal Contracting Programs. The Definition Of "small" Varies By Industry. Is Your Business Considered Any Of The Following? [ ] Yes [ ] No Service Disabled Veteran Owned Small Business (sdvosb)** [ ] Yes [ ] No Veteran Owned Small Business (vosb)** [ ] Yes [ ] No Historic Underutilized Business Zone (hubzone) [ ] Yes [ ] No Small Disadvantaged Business (sdb) [ ] Yes [ ] No Woman Owned Small Business (wosb) [ ] Yes [ ] No Small Business (sb) if You Are A Small Business, Are You Able To Comply With Far 52.219-14 Limitations On Subcontracting? [ ] Yes [ ] No 2. Does Your Firm Have An Active Registration In The System For Award Management (sam)? [ ] Yes [ ] No 3. Have You Provided Mobile X-ray And Ultrasound Imaging To A Federal Agency In The Past? If So, Please List Experience. 4. Do You Have X-ray And Ultrasound Technicians Who Are Available To Provide These Services? Please Provide Details, To Include How Many Available Providers, Their Location, Etc. 5. What Type And Size Of Vehicle Will Be Required To Provide This Mobile Service? 6. How Long Would It Take To Procure And/or Assemble The Necessary Equipment Needed To Meet This Requirement After Award? 7. Provide Any Additional Feedback That You Feel Is Relevant (i.e., Problems Or Any Other Issues Experienced With Similar Contracts). note: Do Not Include Proprietary, Classified, Confidential, Or Sensitive Information In Responses. please E-mail Your Questionnaire Response With The Above Information To Christina Curley (christina.curley@va.gov) With The Subject Line "request For Information: Mobile X-ray And Ultrasound Imaging For Clinics By 10:00am Ct On May 20, 2024. disclaimer And Important Notes. This Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. Any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization S Qualifications To Perform The Work. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. After A Review Of The Responses Received, A Pre-solicitation Synopsis And Solicitation May Be Published To The System For Award Management. However, Responses To This Notice Will Not Be Considered Adequate Responses To A Solicitation. general Information contract Opportunity Type:â sources Sought (original) all Dates/times Are:â (utc-10:00) Central Time, Chicago, Usa original Published Date:â april 24, 2024 original Response Date:â may 20,2024; 10:00 Am Ct agency: Department Of Veterans Affairs (va), Network Contracting Office 9 (nco 9) For The James H. Quillen Vamc (jhqvamc) classification original Set Aside: Unrestricted product Service Code:â q522 Medical Diagnostic Imaging naics Code: 621512 And Size Standard $19.0 Million place Of Performance: Mt. Home Vamc And Surrounding Area Clinics description this Request For Information (rfi) / Sources Sought (ss) Notice Is For Market Research, Information, And Planning Purposes Only And Shall Not Be Construed As A Solicitation Or As An Obligation On The Part Of Va Or The James H. Quillen Va Medical Center. This Is Not A Solicitation For Proposals, Proposal Abstracts Or Quotations. The Purpose Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources To Perform A Potential Requirement. this Is A New Requirement For Mobile X-ray And Ultrasound Services. Services Are To Be Provided To 10 Rural Community Based Outpatient Clinics (cbocs) In The Mountain Home Va Catchment Area. The Contractor Shall Provide All Resources And Equipment Necessary To Provide These Services. a Two-week Period Is Being Given To Respond To Potential Contractor Questions. If You Are Interested And Have Questions, Please Submit Your Questions Via E-mail To Christina.curley@va.gov By 10:00 Am On May 9, 2024. Questions Will Be Answered Via An Amendment To This Sources Sought Notice. performance Work Statement general Information introduction And Overview visn 9, Mountain Home Vamc, Requires Contractual Services To Provide Mobile Imaging Services Onsite At The Corner Of Sydney And Lamont St., Mountain Home, Tennessee And/or Downtown West Outpatient Center, Knoxville, Tn And/or Mountain Home Affiliate Community Based Outpatient Clinic (cboc). See Attachment A For List Of All Potential Areas Of Service. Mobile Imaging Services Includes A Primary Non-18 Wheeled Trailer/coach Containing Radiographic X-ray And Ultrasound Unit With Option For The Secondary To Be 18 Wheeled If Shortest Unit Available Close To Length As Non-18 Wheeled Vehicle In Order To Service Smaller Cboc Locations. Vehicle Platform For This Contract Is To Utilize A Mobile Platform That Is The Smallest Possible To Ensure Reliability And Travel In Winter Weather Conditions. The Targeted Platforms Include Sprinter And Box. Mobile Vehicle Will Transport Equipment And Personnel To Multiple Locations On A Rotating Schedule. Radiographic X-ray Equipment Will Be Diagnostic X-ray Unit To Include Chest Board, Table Bucky, Overhead Railing, X-ray Generator And All Other Equipment To Be Fully Operational. Ultrasound Unit Will Be Full Diagnostic System To Perform All Ultrasound Exams On All Body Habitus. Ultrasound Unit Will Have The Ability To Acquire Images Within The Coach And/or Transported Into A Government Provided Space To Perform Ultrasound Examinations. All Acquired Images Will Be Transmitted In Real-time Electronically With Contractor Supplied Solution. Government Will Have Option To Operate With Government Qualified Technologists Or Government May Request Contractor To Supply Qualified Technologist Staffing. The Contractor Shall Provide All Labor, Materials, Equipment, Maintenance, And Repair Of All Contractor-furnished Equipment (including The Mobile Vehicle Unit). Contractor Shall Be Responsible To Always Maintain All The Equipment In Good Working Order And Shall Reimburse The Vamc For Lost Time, Which May Result From Defective Workmanship Or Equipment Failure. Services Shall Be Performed As Listed In The Schedule Of Pricing. contractor Responsibilities Summary But To Include All Items Within This Contract And Requirements To Be Fully Operational As A Vehicle And As Imaging Units. contractor Shall Provide All Personnel, Transportation, And Equipment. services Shall Be Performed By Certified Technologists contractor Shall Provide A Mobile Service Solution That Shall Include A State-of-the-art Fixed X-ray Unit In A Suitable Automobile. shall Provide State-of-the-art Ultrasound Unit That Shall Be Transported (properly Secured_ In The Same Automobile Unit). Once On Site, The Ultrasound Unit Shall Be Transported Inside Government Facility. contractor Shall Provide One Tech Each For Ultrasound And X-ray In Addition To A Driver. Driver Is At The Discretion Of The Contractor. This Driver Position Is Not A Mandate And Depends On The Cdl Rating Of The Coach Vehicle As The Technologists May Be Able To Drive Based On Size. all Patients Scheduled And/or Added On Will Be Scanned By The Contractor Staff And/or Government Staff With All Digital Images Transferred To Va Picture Archiving Communication System (pacs). Technologist Will Verify Image Transfer On All Exams And Complete All Requirement Work To Bring Exam To Completion. supplies contractor Shall Solely Be Responsible For The Procurement, Receipt, Dispensing, Administration And Safekeeping Of All Supplies Defined Herein. These Supplies Include Items For Maintaining Equipment, Patient Positioning, Computer Systems, And Any Other Items Required To Operate Equipment And Perform Exams. term Of The Contract the Resulting Contract Shall Be Effective For A Base Period Of One Year From Date Of Award Plus Nine (9) One-year Option Periods, Renewable At The Government S Discretion. This Contract Is Subject To The Availability Of Vamc Funds; No Service Shall Be Performed After End Of Contract Term, Unless Authorized By The Administrative Contracting Officer. contractor S Furnished Equipment equipment Shall Include, But Not Be Limited To, A Contractor-furnished, Fully Equipped, Non-18 Wheeled Vehicle/coach, Housing A Fully Diagnostic X-ray Unit With Table And Upright Chest Board, Not A Portable X-ray Unit, And A Fully Diagnostic Ultrasound, Non-laptop, Unit That Can Be Wheeled Into On-site Location. Mobile X-ray Imaging Services Will Be Performed On A Mobile Unit That Meets Facility Approval (documentation Of Proposed Units To Be Provided With Bid). Ultrasound Imaging Unit Must Meet Facility Approval. Equipment Specifications Will Include Year, Manufacturer, Model Number, And Make Of All Pertinent Information. All Equipment Used Will Be Fda Approved Imaging Equipment. The Entire Offering Of A Mobile Radiology Services Shall Meet All Local, State, Federal, Industry, Jcaho, Nec, Nfpa, Va, Osha And Other Regulatory Standards Internal And External For Which The Vamc Is Currently Accountable And Will Be Kept Current With All Federal And State Regulations. system Capability Requirements contractor Shall Provide An On-site Mobile Ultrasound And X-ray Unit That Is A Full System In Accordance With The Terms And Conditions Of This Contract. The Unit Shall Have The Ability To Perform All General X-rays And Ultrasound Exams. mobile Unit Capabilities And Requirements the Mobile Unit Must Have The Following: hardware And Software To Support Fully Diagnostic Uncompressed Images To Include Compatible Post Processing Advanced Imaging. fips 140-2 Compliant On All Systems Directly Interfacing With Government Network. ability To Create, Store And Export Dicom, Jpeg And Mpeg File Formats. dicom 3.0 Network Capability For Export Of Images Within Vamc. Transport Of Images Will Be Va-supplied Network Infrastructure. the Mobile Unit Shall Be Equipped With A Cd-r Burner For A Backup To Transfer Data And To Burn Disc For Patients On Request. the Mobile Unit Shall Provide Sub Space Sufficient To Allow Patient To Undress/dress In Private. the Mobile Unit Shall Provide The Space Sufficient And The Appropriate Equipment For Performing Cpr, If Necessary. the Mobile Unit Will Require Network Connection For Government Furnished Computer To Be Utilized By Technologists To Complete All Government Requirements For Exam Completion. contractor Shall Provide Network Connection Solution For Transferring Of Images To Va Network That Meets All Security Requirements. Provide Solution/s And/or Options With Proposal For Bid. mobile Unit Accessories the Following Accessory Equipment Shall Be Provided By The Contractor: handicap Accessibility intercom System Between The Control Room And The Scanning Room the Mobile Unit Shall Provide All Equipment Compatible With Mobile Unit, E.g. Pads, Sponges, Patient Moving Accessories, Wheelchair, And Etc. equipment Specifications the Following Minimum Performance Characteristics Of The Equipment Are Required: the Imaging Equipment Shall Provide Images With Consistently High Technical Quality To Be Assessed By Va-employed Experts. Poor Image Quality Will Be Considered Non-performance Under This Contract And Must Be Remedied Within 10 Days Of Notification Or Incur Default. the Imaging Equipment Shall Be Capable Of Acquiring Images To Meet All Protocols To Include Dual Energy Chest. the Imaging Equipment Shall Be Capable Of Acquiring Images And All Post Processing Requirements To Deliver High Quality Diagnostic Images. contractor Shall Provide Generator For Self-contained Power To Fully Operate Entire Coach And All Equipment Within, Possibly For Extended Periods Of Time. the Ultrasound Unit Shall Have: all Ultrasound Transducers To Perform All Ultrasound Exams To Include All Body Habitus. the Mobile Imaging Unit Shall Be Ready For Use Regardless Of Outside Environmental Conditions, And Shall Adhere To The Following: the Mobile Unit Shall Maintain A Temperature To Assure Proper Operation Of Equipment Without Frequent Calibration And Provide For Patient Comfort. the Mobile Unit And Imaging Equipment Shall Meet All Federal, State, Fire And Safety Requirements. the Mobile Unit Shall Be Equipped With Outlet Jack S Connections Capable Of Transmitting Data And Voice Through Government-provided Category Five (5) And Dual Power Phone Cable. the Mobile Unit Shall Be Equipped With Secured Landline And Wireless Technology That Will Allow For Transmission Of Images. Contractor Shall Provide Full Solution Within Proposal. pedestal Power And Landline Network Will Not Be Provided By Government Due To Separate Existing Building Lease Contract Restraints. Contractor May Work Independently With Building Owner To Establish Pedestal Power And Landline At Contractor Expense. Please Note Each Location Is Unique Environment And All Have Different Building Owners. the Imaging Equipment Shall Support Dicom Modality Worklist (dmwl) For Future Use And Shall Be Able To Export Dicom Images To At Least One Destination. the Imaging Systems Must Be On The Vista Imaging Approved Dicom Modality Interface List. equipment Maintenance / Repairs equipment Provided Shall Be Always In Good Working Order In Order To Provide High Quality Scans Required Under This Contract. Contractor Shall Be Completely Responsible For The Preventive Maintenance, Emergency And General Repairs, Safety, Cleaning, And Upkeep Of All Equipment Furnished By The Contractor. Preventative Maintenance/repairs On The Mobile Unit And All Associated Equipment Shall Be Performed In Accordance With The Conformance Standards And Manufacturer S Recommendations. If The Equipment Should Fail During Normal Working Hours, Every Effort Should Be Taken In Order To Reduce Equipment Downtime By Expediting Repairs. exams Canceled Or Postponed Due To Failure Of Services Provided By The Contractor Must Be Rescheduled And Performed By The Contractor At The Original Imaging Site Within Seven (7) Calendar Days Of The Initial Appointment During The Normal Operating Hours Of The Clinic Services. If It Is Not Possible To Reschedule The Patient Within Seven (7) Calendar Days And The Vamc Must Make Alternate Arrangement To Have The Patient Sent To Another Local Facility For The Tests, The Contractor Shall Bear The Costs Associated With Such Re-procurement. The Vamc Will Provide The Contractor With An Itemized List Of Costs As A Result Of Any Service Failure And Cost Will Be Deducted From The Contractor S Invoice For The Period Involved. contractor Shall Be Responsible For The Overall Housekeeping Of The Unit Including But Not Limited To Removal And Proper Disposal Of All Debris Daily Or As Often As Necessary To Maintain A Sanitized And Neat Environment In Accordance With The Conformance Standards. contractor Shall Be Responsible For All Equipment While On Vamc Premises. At Least One Of Contractor S Personnel Must Be Present During Working Hours While The Equipment Is Located On The Vamc Campus. The Vamc Will Not Be Held Responsible For Any Loss Or Damage To The Contractor S Property, Which May Be Vandalized Or Damaged, Including The Mobile Unit While On Site. Contractor Shall Maintain Property Insurance On All Equipment Throughout The Duration Of The Contract And The Successful Contractor Shall Provide Proof Of Insurance As Required Herein. Contractor Key Personnel Qualifications And Responsibilities a Proposal Will Be Considered Only From Offerors Who Are Regularly Established In The Business Called For, Who Are Financially Responsible And Have The Necessary Equipment And Personnel To Furnish Service In The Volume Required For All Items Under This Solicitation. The Successful Contractor Shall Meet All Federal, State And Local Codes And Requirements For The Operation Of This Service And Equipment Provided. Employees Authorized By The Contractor To Perform Services Under This Specification And Any Resulting Contract, (including All Technologists) Shall Be Licensed And/or Registered In A State, Territory Or Commonwealth Of The United States Or The District Of Columbia. Contractor Shall Provide With His Or Her Signed Proposal, A Description Of All Personnel, Who Will Be Providing Services Under This Rfp. These Personnel Shall Include, But Not Be Limited To The Technologists, Support And Driver Staff Who May Visit A Medical Center As Part Of Their Duties Under This Contract Or Have Access To Confidential Personal Patient Information. In Addition, The Technologists Shall Be Certified In The Specific Modality Being Performed As Defined Herein. The Contractor Shall Provide Documentation Of Training And Competency Of All Proposed Technologists In All Of The Following Areas: ultrasound Imaging general Radiology Imaging operation Of Mobile Unit/s And Software Applications license To Operate Motorized Vehicle Contractor Key Personnel Qualifications And Responsibilities contractor Shall Provide All Required Modality Certified Technologists And Any Qualified Support Staff (as Patient Volume Requires) Necessary To Provide Services For The Vamc Patients Unless Government Opts To Utilize Qualified Government Staff. if Additional Technologists Are Required To Increase Services Under This Contract, The Contractor Shall Be Requested To Provide A Written Description Of Those Personnel To The Administrative Contracting Officer For Approval And Security Clearance (background Investigation) Prior To The Commencement Of Any Additional Services. the Contractor Is Required To Develop And Maintain The Following Documents For Each Contractor Employee Working On The Contract: Credentials And Qualifications For The Job; A Current Competence Assessment Checklist (an Assessment Of Knowledge, Skills, Abilities And Behaviors Required To Perform A Job Correctly And Skillfully; Including Knowledge And Skills Required To Provide Care For Certain Patient Populations, As Appropriate.); A Current Performance Evaluation Supporting Ability Of The Contractor Employee To Successfully Perform The Work Required In This Solicitation; And Listing Of Relevant Continuing Education For The Last Two (2) Years. The Contractor Will Provide Current Copies Of These Records At The Time Of Contract Award And Annually On The Anniversary Date Of Contract Award To The Contracting Officer S Representative (cor), Or Upon Request, For Each Contractor Employee Working On The Contract. Qualifications Of Personnel Are Subject To Review And Final Approval By The Facility Chief Of Staff And Chief Of Radiology. personnel Assigned By The Contractor To Perform The Services Covered By This Contract Shall Be Proficient In Written And Spoken English (38 Usc 7402). Contractor S Technologists Will Be Required To Pull From Ris Worklist And/or Type Patient Information Into The Imaging System Computer Ensuring That All Images Are Identified With The Correct Patient Information To Include Full Name, Social Security Number, Date/accession Number And Modality Type. Contractor S Assigned Personnel Must Be Computer Literate In The Type Of Software And/or Hardware Associate With Their Duties. the Technologist Shall Complete Training For Government Supplied Software And Hardware Required For Completion Of Exams Performed. mobile Unit Driver Shall Be Licensed As Applicable To Operate And Drive The Mobile Vehicle In Which The Unit Is Housed. Contractor Technical Employees Shall Be Cpr Bls Certified And Are Authorized To Initiate This Life-saving Act If Necessary. the Imaging Technologists Shall Be Trained And Qualified To Identify Contraindications To Imaging Exams. imaging Technologist Shall Be Responsible To Screen Patients Prior To Performing Exams To Verify The Patient S Identification, Pregnancy Status, Breastfeeding Status, And Confirm The Procedure To Be Performed Prior To Commencement Of Any Services. Disqualification Of A Patient From The Exam Must Be Documented And Provided To Radiologist And/or Cor Before The Patient Leaves The Imaging Unit. the Technologist Is Responsible For The Initial Assessment And Identification Of Medical Emergencies And Initiating The Emergency Response Procedure For Patients In Their Care. The Training For This Will Be A Part Of Initial Facility Orientation. technologist Shall Ensure That All Imaging Exams Shall Be Acquired And Processed Per Procedures And Protocols Provided By The Facility Radiology Physicians. Raw And Processed Data Remain The Property Of The Government. va Radiology Physicians Will Perform Interpretations Of The Examination(s). Unsatisfactory/non-diagnostic Examinations Shall Be Re-performed At The Discretion Of Designated Radiology Physician. Certifications / Licensing Of Technologist vendors Shall Submit With Their Offer The Following Documents: copy Of All Personnel S Current Licenses (certification / Registration) list Of Experience Of Proposed Contract Employees competency Checklist cpr Bls Certificate Additional Requirements For Contractor Personnel And Contractor Operation: contractor Shall Provide The Vamc Seven (7) Day Per Week Telephone Access To The Mobile Company Used In Performance Of This Contract. services Provided By The Contractor Shall Be Performed Within The Policies, Procedures And Regulations Of The Vamc, To Include The Following Medical Center Memorandums: To Be Updated Before Being Published. the Contractor's Radiation And Patient Safety Policies Must Meet Or Exceed The Vamc Policies For Standards Of Care. The Contractor S Current Policies For Radiation And Patient Safety Must Be Included With Proposal For Review By The Vamc. If Policies Are Found To Be Less Stringent Than Vamc Policies, Contractor Must Meet Or Exceed The Vamc Policies For Standards Of Care. contractor Shall Meet The Safety Requirements Of Posting Radiation Hazardous Signs Around The Mobile Unit And Make Certain The Electrical Power Cable Is Under A Metal Cover, If It Crosses The Crosswalk. neither The Contractor Nor The Contract Personnel Shall In Any Way Undertake The Practice Of Medicine, Render Medical Opinions Or Services Other Than Those Services Required To Support The Well-being Of The Patient, Or In Any Way With The Patient Other Than To Provide All Ancillary And Technical Services Required For The Operation Of The Unit. The Government May Evaluate The Quality Of Professional And Administrative Services Provided But Retains No Control Over The Medical Aspects Of Services Rendered, In Accordance With Far 37.401(b), Non-personal Health Care Services. Personnel Policy the Contractor Shall Be Responsible For Protecting The Personnel Furnishing Services Under This Contract. To Carry Out This Responsibility, The Contractor Shall Provide The Following For These Personnel: worker S Compensation professional Liability Insurance income Tax Withholding social Security Payments holiday Pay health Examinations, Including, But Not Limited To: Tuberculosis Testing Contractor Shall Provide Proof Of A Negative Reaction To Purified Protein Derivative (ppd) Testing. A Negative Chest Radiographic Report For Active Tuberculosis Shall Be Provided In Cases Of Positive Ppd Results. The Ppd Test Shall Be Repeated Annually. Rubella Testing Contractor Shall Provide Proof Of Immunization For Measles, Mumps, Rubella Or A Rubella Titer Of 1.8 Or Greater. If The Titer Is Less Than 1.8, A Rubella Immunization Shall Be Administered With Follow-up Documentation To The Cor. Oig List Of Excluded Individuals / Entities in Accordance With The Health Insurance Portability And Accountability Act (hipaa) And The Balanced Budget Act (bba) Of 1977, The Office Of Inspector General Has Established A List Of Parties And Entities Excluded From Federal Health Care Programs. Specifically, The Listed Parties And Entities May Not Receive Federal Health Care Program Payments Due To Fraud And/or Abuse Of The Medicare And Medicaid Programs. therefore, All Offerors Shall Review The Oig List Of Excluded Individuals/entities On The Oig Web Site At Www.hhs.gov/oig To Ensure That The Proposed Candidate(s) And/or Firm(s) Are Not Listed. Offerors Should Note That Any Excluded Individual Or Entity That Submits A Claim For Reimbursement To A Federal Health Care Program, Or Causes Such A Claim To Be Submitted, May Be Subject To A Civil Monetary Penalty (cmp) Of $10,000 For Each Item Or Service Furnished During A Period That The Person Or Entity Was Excluded And May Also Be Subject To Treble Damages For The Amount Claimed For Each Item Or Service. Cmp S May Also Be Imposed Against Health Care Providers And Entities That Employ Or Enter Into Contracts With Excluded Individuals Or Entities To Provide Items Or Services To Federal Program Beneficiaries. by Signing The Offer, The Contractor Certifies That He/she Has Reviewed The Oig List Of Excluded Individuals/entities And That The Proposed Candidate(s) And/or Firm Are Not Listed As Of The Date The Offer Was Signed. Tort Claims the Federal Tort Claims Act Does Not Cover Contractor Employees. When A Contractor S Employee Has Been Identified As A Provider In A Tort Claim, The Contractor Employee Is Responsible For Notifying The Contractor S Legal Counsel And/or Insurance Carrier. Any Settlement Or Judgment Arising From A Contractor Employee S Action Or Non-action Is The Responsibility Of The Contractor And/or Insurance Carrier. supporting Information schedule contractor Shall Perform Clinical Services Up To 10 Hours Per Day On A Weekday Or Weekend To Be Established Independently With The Vamc. Services Are Based On Demand Of Patient Exam Volumes And/or Limited Equipment Availability Internal To Va. If There Is A Need To Increase The Number Of Days Per Week In Order To Accommodate Patient Services, The Government Reserves The Right To Increase The Number Of Days As Noted Herein. Contractor Will Be Given At Least Sixty (60) Calendar Days Notice Of The Vamc S Intention Of Increasing The Number Of Days Per Month For Which The Contractor Will Perform Services On Site. Additional Days Periodically May Be Added To Meet Backlog Of Exams With Sufficient Notice, Not To Exceed Thirty (30) Days. Additional Days Of Service Will Be Performed For Same Daily Lease Rate Or Less. Contractor Will Provide Additional Services For Emergency Patient/s During Same Service Date If Required For Patient Care. Overtime Charges Are Not Authorized. Schedule Rate Will Be Based On 8 Hour Or 10-hour Days Of Direct Clinical Care. Start Of Time And/or Qc Time Will Be Outside Of Direct Clinical Care Hours. Unresolved Scheduling Conflicts Will Be Decided By The Administrative Contracting Officer; The Decision Made Will Be Final. the Contractor Shall Be Required To Confirm The Scheduled Examinations, By Contacting The Cor Or Designee Two (2) Business Days Prior To The Date Of Services. Procedures Will Be Established And Will Be Mutually Agreed Upon Between The Cor, Aco And The Successful Contractor During The Post-award Orientation. the Contractor, Based On The Knowledge Of Their Imaging System Shall Determine A Maximum Number Of Patients That May Be Imaged Within A Day Where The First Patient Begins At 8:00 A.m. In Accordance With The Above, Vendors Shall Submit With His/her Signed Proposal, A Proposed Schedule Based Upon The Level Of Expertise Of The Proposed Contractor Personnel. normal Hours Of Operation contractor Personnel Shall Be Available On Site To Perform Exams On Patients On The Scheduled Weekday, Excluding Federal Holidays. The First Exam Will Start At 8:00 A.m. Unit Delivery, Setup And Daily Quality Control Procedures Shall Be Performed Prior To First Exam And Will Not Delay The Start Of The Examinations. Contractor And Cor Shall Mutually Agree Upon A Schedule Establishing Dates And Time For The Mobile Unit With Technicians To Be Present On Station. Hours Of Operation Must Be Approved In Advance By The Cor. national Holidays And The Weekly Schedule the Eleven (11) Holidays Observed By The Federal Government Are New Year S Day, Martin Luther King S Birthday, Washington S Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, And Christmas, And Any Other Day Specifically Declared By The President Of The United States To Be A National Holiday. The Government Reserves The Right To Request An Alternate Day For Performing Services To Be Agreed Upon Between The Cor And The Contractor. daily Access To The Cboc Facilities the Contractor Will Be Responsible For Contacting The Cboc Office Manager At The Site Of Service At The Time Of Arrival. The Contractor Will Also Be Responsible For Contacting The Va Police At The Closing Of Each Workday To Ensure That Both The Building And The Data Port Connections Are Secured. The Location And Contact Numbers Will Be Provided By The Cor To The Contractor Following Contract Award. commencement Of Services commencement Of Service Date Is To Be Coordinated With The Cor. Unit Must Be Ready For Patient Services No Later Than 45 Days After Contract Award, Unless Otherwise Agreed To Between The Contracting Officer And The Contractor. inspection And Acceptance the Delivery Location Of The Mobile Unit Site Shall Be Coordinated With The Cor; Inspection And Acceptance Of All Work Performance, Reports And Other Deliverables Under This Contract Shall Be Performed At The Place Of Delivery. deliverables Will Be Inspected For Content, Completeness, And Accuracy And Conformance To Contract Requirements By The Cor Or His/her Designee. Inspection Will Include Validation Of Information Or Software Through The Use Of Automated Tools And/or Testing Of The Deliverables, As Specified In The Contract Order. The Scope And Nature Of This Testing Must Be Negotiated Prior To The Contract Award And Will Be Sufficiently Comprehensive To Ensure The Completeness, Quality And Adequacy Of All Deliverables. reports, Documents, And Narrative Type Deliverables Will Only Be Accepted When All Discrepancies, Errors Or Other Deficiencies Identified In Writing By The Government Have Been Corrected. maintenance Logs Will Be Made Available Upon Request. non-conforming Products Or Services non Conforming Products Or Services Will Be Rejected. Unless Otherwise Agreed By The Parties, Deficiencies Will Be Corrected Within Seven (7) Days Of The Rejection Notice. If The Deficiencies Cannot Be Corrected Within Seven (7) Days, The Contractor Will Immediately Notify The Cor And The Administrative Contracting Officer Of The Reason For The Delay And Provide A Proposed Corrective Action Plan Within Seven (7) Working Days. contractor S Responsibilities contractor Will Be Responsible For The Following: training Vamc Staff On The Use Of The Contractor-provided Workstations And Image Analysis Software. timely Delivery Of The Mobile Unit Such That Contractor May Facilitate The Following Startup Functions Prior To The Commencement Of Services: contractor Shall Perform Tests As Necessary So That The Mobile Unit And All Associated Equipment Is Fully Operational, Safe, And Ready For Services So That The Schedule Of Patients Is Maintained At All Times. contractor Shall Ensure That The Mobile Unit Is Properly Positioned And Docked. The Temperature Within The Unit Is Set And Maintained Prior To Performing Services. contractor Shall Ensure That The Mobile Unit Is Level And Set For The Safety Of Patients And The Appropriate Utilities Connected For Proper Warm-up Of All Onboard Systems. contractor Shall Allow For Sufficient Time For Contacting The Va Police When Gaining Access To The Vamc. communications Will Be Operational. daily Quality Control Time Must Not Interfere With The Regular Scheduling Of Patients For Exams. This Start Up Functions Must Be Completed Prior To 8:00 A.m. On Each Day When Unit Is Scheduled To Be On Site In Time For The First Patient To Be On Table At 8:00a.m. contractor Will Be Responsible For Providing Quality Review To Ensure Quality Diagnostic Images At All Sites. The Vamc Reserves The Right To Require Corrective Action If Image Quality Or Other Service Problems Are Brought To The Attention Of The Contractor. contractor Will Be Responsible For Monitoring The Number Of Scans Performed, By Maintaining A Daily Log. contractor Shall Be Joint Commission Accreditation Of Healthcare Organizations (jcaho) Certified Or Shall Follow Established Jcaho Guidelines As They Pertain To Mobile Operations, And Patient Safety And Shall Follow The Guidelines Of The Department Of Veterans Affairs (va) And Occupational Safety Health Administration (osha). Jcaho Accredited Quality Assurance Survey Reports Shall Be Provided To The Contracting Officer S Representative (cor) Consistent With Joint Commission Recommendations. emergency Repairs contractor Shall Provide, At No Cost To The Vamc, All Emergency Services To Include All Required Personnel, Parts And Labor, And Preventive Maintenance/repairs Of Structure And Equipment To Maintain A Safe Environment As Recommended By The Original Equipment Manufacturer (oem) Recommendations/specifications In Accordance With The Agreed Upon Schedule With The Cor. in The Event Of An Equipment Failure During Normal Working Hours While In The Performance Of The Contractor S Services, The Contractor Shall Notify The Cor Or Designee Immediately After Discovery Of Equipment Failure While On Site. All Emergency Repairs Are The Responsibility Of The Contractor. the Cor Shall Determine If Appointments Previously Scheduled Should Be Cancelled And Rescheduled As A Result Of The Equipment Failure. In The Event That The Equipment Fails, And The Failed Equipment Is Un-repairable, The Contractor Must Obtain An Alternate Unit Which Will Be Available On The Next Scheduled Day, And Which Meets All The Requirements Of The Resulting Contract To Ensure That Schedule Services Will Be Performed As Agreed Upon Under This Contract. Contractor-furnished Facilities, Services, Supplies And Equipment contractor Shall Contact The Cor To Make The Necessary Arrangements For A Site Visit Of The Actual Locations Where The Mobile Unit Will Be Located So That Precise Measurements Can Be Taken By The Contractor Who Shall Be Responsible To Confirm Compatibility Of Space. contractor Shall Be Held Responsible For Any Damages, Which May Be Done To The Property During Delivery, Hookup And/or Removal Of Equipment At The Site. Any Damages Caused By The Contractor Shall Be Performed At The Contractor S Expense To The Satisfaction Of The Facility Chief Of Engineering. proper Installation/staging Of The Contractor S Furnished Equipment Including The Mobile Unit Must Be Completed In Accordance With Industry Standards, All Osha Regulations, And Applicable Manufacturer S Recommendations. The Above Must Be Completed Prior To Commencement Of Services. Dates And Time For Completion Of The Above Shall Be Mutually Agreed Upon Between The Vamc And The Contractor. the Contractor Will Supply All It Technical Support And Vendor Specific Engineer For All Provided Systems. Contractor Provided Information Systems Technical Support And Engineer Will Assure Connectivity And Functionality Of All Equipment During Initial Setup And Thereafter. Contractor Will Assure Availability Of All Support For Timely Contact And Resolution. Government-furnished Facilities, Services, Supplies And Equipment the Vamc Shall Provide All Patient Services, With Exception Of The Services Required Of The Contractor Within This Contract, Including The Following: retain Full Medical Responsibility For Its Patients. Contractor Shall Be Responsible For Patient Upon Pickup At The Vamc Designated Waiting Area, While On The Mobile Unit And During The Entire Scanning Procedure Until Patient Is Returned To The Designated Waiting Area. approval And Scheduling Of Patients For Exams Will Be Provided By The Vamc Where The Services Are Provided. The Vamc Will Fax A Patient List Of Exams And Exam Times To The Contractor In A Fashion That Is Timely And Convenient To The Contractor. The Contractor Will Follow Up With Phone Verification Of The Patient List. the Vamc Will Be Responsible For Transporting Patients To And From The Facility Furnished Waiting Area. Contractor Shall Be Responsible For Picking Up And Transporting The Patient To The Mobile Unit. Upon Completion Of Services, The Contractor Shall Return Patient To The Designated Waiting Area Within The Vamc. the Vamc Shall Ensure Each Patient Arriving For The Scans Has Physician Orders To Receive Services And Such Other Forms Or Information As Required. Contractor Is Required To Identify Patients Using Two Unique Full Identifiers Prior To Performing Radiology Exams. the Vamc Will Designate In Writing One Or More Qualified Physicians Who Will Review Orders For Appropriateness, Interpret Reports And Take Such Other Steps As May Be Medically Necessary. the Vamc Will Provide All Medical Supplies, Facilities, Personnel, And Physicians Required To Provide Patients With Such Emergency Medical Care As May Be Required, Including Oxygen, Aspirator And Defibrillator When Deemed Necessary. the Vamc Nurses And Physicians Will Have The Ability To Provide Medication For Exam Specific Procedures. contactor Shall Provide, During The Post Award Orientation, A Reasonable List Of Incidental Supplies Which May Be Necessary (excluding Those Which Are Defined As The Contractor S Responsibility). the Contractor Agrees To Ensure Compliance/acceptance Testing Of The Imaging Equipment Is Performed On At Least An Annual Basis Or If Major Components Of The Machine Is Serviced Or Replaced. The Compliance/acceptance Tests Will Be Done In Accordance With Nationally Recognized Standards. the Contractor Is Responsible For Ensuring The Compliance Testing Of The Mobile Imaging Device By A Qualified Medical Physicist. A Qualified Medical Physicist As Defined Is An Individual Who Is Certified By The American Board Of Radiology, American Board Of Health Physics, Or American Board Of Medical Physics In The Appropriate Disciplines Of Radiologic Physics And Maintain State Certification As A Health Physicist In The States Of Tennessee. Cancellations / No Charge Services the Contractor Will Not Charge The Vamc For Services Or Supplies When The Vehicle And/or Imaging Units Are Inoperable Due To Equipment Malfunction, Staff Shortage, Or Any Other Fault On The Part Of The Contractor. Removal Of Contractor S Equipment contractor Will Be Responsible For The Timely Removal Of The Mobile Imaging Unit From The Vamc Premises As Agreed Upon With The Cor Not To Exceed An Eight (8) Hour Period After Completion Of The Last Procedure Is Performed Unless Otherwise Agreed Upon By The Cor, Aco And The Contractor. Contractor Will Also Be Responsible For The Following Daily Exit Functions: ensure That The Day S Entire Exam Data Is Completely Transferred To Each Contractor-provided Advanced Analysis Workstation Inside The Vamc And To The Vista Imaging Archiving System. Contractor Personnel Will Complete A Checklist To Assure That All Patient Images Transferred Completely To The Primary Contractor-provided Advanced Analysis Workstation And Provide This Signed Checklist To The Cor Or Other Designee. all Patient Exam Data Is Purged From Contractor S Computer Systems Once It Is Verified That Exams Are Viewable On The Primary Contractor-provided Advanced Analysis Workstation. at The Termination Of The Contract, The Contractor Will Remove The Hard Drives Of The Workstations And Supply Them To The Cor. va Information Retained By The Imaging Units And Other Contractor Equipment Will Be Erased At The End Of The Day After The Last Patient Exam Has Been Confirmed To Have Been Transmitted Successfully To Va Picture Archiving System To Include Thin Slices If Further Post Processing Is Required. The Security Of Information Retained By The Imaging Units And Other Contractor Equipment Both During The Contract Period And Post Contract Period Will Be The Responsibility Of The Vendor. all Connections From The Unit To Property Are Properly Disconnected. any Temporary Site Preparations Are Removed Upon Completion Of Services On A Daily Basis. Documentation / Reports the Contractor Will Provide To The Cor Equipment And Maintenance Reports If Requested By The Cor During The Duration Of The Contact. The Contractor Will Also Provide System Pre-check And Associated Documentation At The Time The Unit Is Set Up At The Site Where Services Are To Be Performed. This Is To Ensure Safety Of Equipment Utilized By Vamc Personnel/beneficiaries. the Contractor Will Permit On-site Inspection By Personnel Selected Without Prior Notice To Ensure The Contractor S Equipment Is Operated In Accordance With Appropriate Safety Guidelines And/or Regulations As Applicable. additional Reports/documentation Required By The Successful Contractor Prior To Commencement Of Services Of Both Technologist And Pm/repair Services, Unless Otherwise Stated. This Visn May Require Specialized Documentation To Satisfy The Requirements Of Local State And Federal Government Agencies, And Independent Consultants Such As The Joint Commission On Accreditation For Hospitals, As Well As For Services Rendered Verification For Payment Of Monthly Statement. At A Minimum, The Following Information Will Be Provided To The Contracting Officer: Certificate Of Insurance, Including, But Not Limited To, Professional Liability, Worker S Compensation, Liability, And Property Insurance Of Contractor S Furnished Equipment Which Shall Be Submitted To The Administrative Contracting Officer Within Ten (10) Calendar Days Of Receipt Of Notification Of Award. It Is Agreed Upon And Understood That The Vamc Will Not Be Held Responsible For Any Damage Or Vandalism, Which May Be Caused To The Contractor S Equipment While On Premises. Copy Of Appropriate Business License Submitted With Proposal. Contractor S Employees Certifications/registrations, Competency Check List And Training Certificates To Be Submitted With Signed Proposal As Defined Herein. Technologists Health Examination Records Of Annual Tb Skin Test And Recent Chest X-ray If There Is A History Of Positive Tb Skin Test. Copies Of Records Shall Be Submitted To The Contracting Officer Prior To Commencement Of Services. Copies Of All Required Federal, State, And Local Licenses, Annual Physicist Inspection, And Physicist Inspections Post Tube Replacements. Documentation Of Scanner(s) Make, Model, And Year Of Manufacture And Specifications, Plus Brand And Release Number Of Reconstruction Software For Contractor Supplied Independent Interpretation Workstation. Documentation To Be Submitted With Signed Proposal. A Copy Of The Coach Requirements For Parking/space Will Be Submitted With Signed Proposal. documentation Of A Proposed Schedule Included In The Submission Along With Maximum Throughput Of Proposed System(s) Will Be Submitted With Signed Proposal. documentation Of Jcaho Certification (if Available) Will Be Submitted With Signed Proposal. attachment A potential Areas Of Service main Campus james H Quillen Vamc 99 Sidney St mountain Home, Tn 37684 (gps Location) james H. Quillen Vamc 809 Lamont St johnson City, Tn 37604 community Based Outpatient Clinics (cboc): below Are Potential Sites For Service But Not Limited To: norton Va Clinic 654 Highway 58 East Norton, Va 24273 bristol, Va Suite 201 3130 Lee Highway Bristol, Va 24202 vansant Va Clinic 1941 Lover S Gap Road, Suite A Vansant, Va 24656 marion Va Clinic 1583b North Main Street Marion, Va 24354 jonesville Va Clinic 32613 Wilderness Road, Suite 101 Jonesville, Va 24263 morristown Va Clinic 925 E. Morris Boulevard Morristown, Tn 37813 campbell County Va Clinic 130 Independence Lane, 3rd Floor Lafollette, Tn 37766 rogersville Va Clinic 401 Scenic Drive Rogersville, Tn 37857 dannie A Carr Va Clinic 1124 Blanton Dr Sevierville, Tn 37862 mountain City Va Clinic 1141 Cold Springs Road Mountain City, Tn 37683