Scanning Tenders

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0249. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238290 (other Building Equipment Contractors) Size Standard $22 Million. this Is Being Bid As A Sdvosb Set-aside. the Vamc West Haven 950 Campbell Ave West Haven, Ct 06516 Is Seeking To Identify Any Vendor Capable Of Providing Vamc West Haven With Mechanical Systems Repairs In Building 1 Servicing Critical Infrastructure. They Have Been Diagnosed And In Need Of The Following Repairs: replacement Of The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. replacement Of The Compressor In The Liebert Unit Located In Building 1 Room Sg105. replacement Of The Relief Valve On Compressor 2 Of Crac #3 In Building 1 Room Sg105. all Interested Companies Shall Provide Quotations For The Following: statement Of Work background mechanical Systems In Building 1 Servicing Critical Infrastructure Have Been Diagnosed And In Need Of Repairs As Follows: replacement Of The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. replacement Of The Compressor In The Liebert Unit Located In Building 1 Room Sg105. replacement Of The Relief Valve On Compressor 2 Of Crac #3 In Building 1 Room Sg105. justification replacement Of Mechanical Equipment Is Needed To Maintain Daily Operations And Protect Critical Infrastructure Needed To Continue To Provide Patient Care. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, West Haven Va Medical Center Located At 950 Campbell Avenue, West Haven, Ct 06516. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven And Newington Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. bidders Shall Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Replacement Of Mechanical System Parts Including Compressor Head Pressure Control, Compressor, And Compressor Relief Valve. the Awarded Contractor Shall Furnish Al Materials, Equipment, Supervision, And Personnel Necessary To Accomplish The Project As Indicated. work Shall Occur During Regular Business Hours Between 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Labor To Replace The Head Pressure Control On Compressor 1 Of Crac #1 Located In Building 1 Room Sg105. contractor Shall Furnish Appropriate Tools And Equipment To Replace The Compressor In The Liebert Unit Located In Building 1 Room Sg105. contractor Shall Furnish Appropriate Tools And Equipment To Replace The Relief Valve On Compressor 2 Of Crac #3 Located In Building 1 Room Sg105. protect All Equipment In Place During Replacement Activities. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 15 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Construction Personnel On Site Are Required To Obtain An Occupational Safety And Health administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Construction, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For review For Compliance With Contract Requirements In Accordance With Section 01340, Samples and Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated and Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established by The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage to Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure differential Monitoring Documentation To Verify That Pressure Differentials In The Construction zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom and Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel to Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of the Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To completely Separate Construction From The Operational Areas Of The Hospital In Order to Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced to The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport these Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior approval Of The Resident Engineer And The Medical Center. When, Approved, Debris shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed with Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In equipment Drip Pans And Open Containers Within The Construction Areas. All accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris from Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: on Small Projects Developed At Medical Center, Engineering Officer May Tag items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In specifications. appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va appointees Or Employees Who Have Access To The Same Types Of Information. The Level and Process Of Background Security Investigations For Contractors Must Be In Accordance with Va Directive And Handbook 0710, Personnel Suitability And Security Program. The office For Operations, Security, And Preparedness Is Responsible For These Policies And procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor personnel Safeguard The Classified Information In Their Possession While Performing work On Contracts, Programs, Bid, Or Research And Development Efforts. The department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed through The Special Security Officer Located In The Planning And National Security service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad and Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed to Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be an Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The performance Or Administration Of This Contract Or Information Developed By The contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights to Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The contractors/subcontractor S Information Systems Or Media Storage Systems In Order To ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite inspections Of Contractor And Subcontractor It Resources To Ensure Data Security controls, Separation Of Data And Job Duties, And Destruction/media Sanitization procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not destroy Information Received From Va, Or Gathered/created By The Contractor In The course Of Performing This Contract Without Prior Written Approval By The Va. Any Data destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In accordance With National Archives And Records Administration (nara) Requirements As outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor that The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, dispose Of Va Information Only In Compliance With The Terms Of The Contract And applicable Federal And Va Information Confidentiality And Security Laws, Regulations And policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And policies Become Applicable To The Va Information Or Information Systems After execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good faith To Implement The Information Confidentiality And Security Laws, Regulations And policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve electronic Information Stored On Contractor/subcontractor Electronic Storage Media For restoration In Case Any Electronic Equipment Or Data Used By The contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made for Restoration Purposes, After The Restoration Is Complete, The Copies Must Be appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated and Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business associate Agreements. Absent An Agreement To Use Or Disclose Protected Health information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or inquiries About, Va Information And Information Systems To The Va Contracting Officer for Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining to Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court order Or Other Requests For The Above Mentioned Information, That contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To the Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va sensitive Information But Does Not Require C&a Or An Mou-isa For System interconnection, The Contractor/subcontractor Must Complete A Contractor Security control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, nist, And Related Va Security And Privacy Control Requirements For Federal Information systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 c.f.r. Part 164, Subpart C, Information And System Security Categorization Level designation In Accordance With Fips 199 And Fips 200 With Implementation Of All baseline Security Controls Commensurate With The Fips 199 System Security categorization (reference Appendix D Of Va Handbook 6500, Va Information Security program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance with Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop core Configuration (fdcc), And The Common Security Configuration Guidelines Provided by Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation to The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management framework To Federal Information Systems, Va Handbook 6500, Information Security program And Va Handbook 6500.5, Incorporating Security And Privacy In System development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of records On Individuals To Accomplish An Agency Function When The Contract specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every solicitation And Resulting Subcontract And In Every Subcontract Awarded without A Solicitation, When The Work Statement In The Proposed Subcontract requires The Redesign, Development, Or Operation Of A Sor On Individuals that Is Subject To The Privacy Act; And ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All subcontracts Awarded Under This Contract Which Requires The Design, development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency involved When The Violation Concerns The Design, Development, Or Operation Of A sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns the Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes of The Act, When The Contract Is For The Operation Of A Sor On Individuals To accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities associated With Maintaining The Sor, Including The Collection, Use, maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An individual That Is Maintained By An Agency, Including, But Not Limited To, education, Financial Transactions, Medical History, And Criminal Or Employment history And Contains The Person S Name, Or Identifying Number, Symbol, Or Any other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any agency From Which Information Is Retrieved By The Name Of The Individual Or By some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The a/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, but In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The patch Has Been Validated As Not Affecting The System Within 10 Working Days. When the A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply the Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To this Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval of The Contracting Officer And The Va Assistant Secretary For Office Of Information and Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable for Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security and Privacy Directives And Handbooks. This Includes Conducting Compliant Risk assessments, Routine Vulnerability Scanning, System Patching And Change Management procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used to Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided Ot The cor And Approved By Va Privacy Service Prior To Operational Approval. All External internet Connections To Va S Network Involving Va Information Must Be Reviewed And approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are to Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be in Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted and Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va ocs Certification Program Office. Government-owned (government Facility Or government Equipment) Contractor-operated Systems, Third Party Or Business Partner networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist standards Related To The Annual Fisma Security Controls Assessment And Review And update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, and Practices, And The Completion Of Those Activities. Security Deficiencies Must Be corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced assessments By Va Officials, Including The Va Office Of Inspector General. The Physical security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject to Such Assessments. If Major Changes To The System Occur That May Affect The Privacy or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The certification Program Office Can Provide Guidance On Whether A New C&a Would Be necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems and Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The assessment Must Be Provided To The Cor. The Government Reserves The Right To conduct Such An Assessment Using Government Personnel Or Another contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, sow, Or Contract. All Of The Security Controls Required For Government Furnished equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination of The Contract Or (ii) Disposal Or Return Of The It Equipment By The contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information must Be Returned To The Va For Sanitization Or Destruction Or The contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has sensitive Information Stored On It And Hard Drive(s) From The System Are Being returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va approved And Validated Overwriting Technologies/methods/tools. Applicable media Sanitization Specifications Need To Be Pre-approved And Described In The purchase Order Or Contract. 620-21-205 Montrose River Front Storm Damage Repairs va Medical Center Fdr Montrose, New York page 19 Of 21 (c) A Statement Needs To Be Signed By The Director (system Owner) That States That the Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place and Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An action That Breaches Va Security Procedures. The Contractor/subcontractor Shall immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer for The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) to Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The incident (including To Whom, How, When, And Where The Va Information Or Assets Were placed At Risk Or Compromised), And Any Other Information That The contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate with Va And Any Law Enforcement Authority Responsible For The Investigation And prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va information, Obtain Monetary Or Other Compensation From A Third Party For Damages arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set forth In The Security Incident Investigation Section Above. Upon Such Notification, Va must Secure From A Non-department Entity Or The Va Office Of Inspector General An independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With the Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In the Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of the Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security and Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or mitigating The Results Of Identity Theft Based On The Sensitive Personal Information that May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, at The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A government-sponsored Security Controls Assessment At Each Location Wherein Va information Is Processed Or Stored, Or Information Systems Are Developed, Operated, maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector general. The Government May Conduct A Security Control Assessment On Shorter Notice (to include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required for Va Personnel With Equivalent Information System Access [to Be Defined By The Va program Official And Provided To The Contracting Officer For Inclusion In The solicitation Document E.g., Any Role-based Information Security Training Required In accordance With Nist Special Publication 800-1 6, Information Technology Security training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such time As The Training And Documents Are Complete. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Scheduled Drop Off Dates Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Massachusetts If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Central Western Massachusetts Vamc Hampshire County Wd 2015-4095 (rev-21), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Questions Are Due Nlt 01/16/2024 At 17:00 Pm Est. Rfq Responses Are Due Nlt 01/20/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0249 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Description Terms Of Reference 1. Project Description The Philippine National Oil Company (pnoc), Under Its Three Arrows Strategy, Is Revolutionizing Sustainable Energy Solutions By Spearheading Rooftop Solar Power Projects For Various Government Buildings. This Initiative Supports The Government's Strategy To Reduce Its Dependence On International Fuel Markets And Promote Renewable Energy Use. In Line With The Inter-agency Energy Efficiency And Conservation Committee (iaeecc) Resolution Of 07 July 2023, Government Entities, Including Government-owned And Controlled Corporations (goccs), State Universities And Colleges (sucs), And Local Government Units (lgus), Are Mandated To Install At Least 20% Of Their Electricity Requirements From Solar Photovoltaic (pv) Systems Or Equivalent Renewable Energy Technologies Within Three Years. Additionally, This Project Aligns With The Government Energy Management Program (gemp), Which Encourages A Minimum 10% Reduction In Electricity Consumption Across All Government Entities. By Ensuring Zero Export Of Energy To The Distribution Grid, This Forward-thinking Project Not Only Reduces Costs But Also Elevates Environmental Stewardship, Setting A New Standard For Green Energy In The Public Sector. Pnoc Invites Submissions From Reputable Organizations (referred To As "the Contractor") Capable Of Providing A Comprehensive Turnkey Solution Encompassing Engineering, Procurement, Construction, Commissioning, And Testing And Commissioning, And One-year Operations And Maintenance (referred To As "epctc") For The Project. The Project Shall Be Named “supply, Delivery, Installation, Testing And Commissioning Of 25kwp Solar Pv Rooftop System At Carmona Water District Admin Building”. The Project Site Is Located At Cityland Subdivision, Brgy. Carmona, Cavite. 2. Objectives Of The Contract The Intent Of The Terms Of Reference Is To Provide The General And Technical Requirements Necessary For The Implementation Of The Project. However, It Is The Contractor’s Obligation To Investigate And Validate All Information Herewith As Part Of Their Work To Be Undertaken. Thus, Any Discrepancies In The Tor In Accordance With Applicable And Generally Accepted Engineering And Construction Practices, Government Rules And Regulation And The Latest Industry Codes And Standards For Solar Pv Development Shall Not Relieve The Contractor Of The Accuracy Of Their Work. A. Define Project Scope: Clearly Outline The Scope Of Work For The Turnkey Epc (engineering, Procurement, And Construction) Contractor, Including Project Preparation, Procurement, Installation, Construction, Testing, Commissioning, And Operation And Maintenance (o&m). B. Establish Deliverables: Specify The Required Deliverables, Including Documentation, Performance Guarantees, And O&m Plans, To Ensure Comprehensive Project Execution And Accountability. C. Set Performance Standards: Provide Criteria For The Performance And Quality Of The Solar Pv Systems, Ensuring They Meet Industry Standards And Regulatory Requirements. D. Detail Compliance Requirements: Ensure The Epc Contractor Adheres To All Relevant Local, National, And International Regulations And Standards, Promoting Safety, Reliability, And Environmental Responsibility. E. Specify Evaluation Criteria: Establish The Criteria For Selecting The Epc Contractor, Focusing On Experience, Technical Expertise, Financial Stability, And The Quality Of The Proposed Solutions. F. Ensure Zero Export Compliance: Mandate That The Solar Pv Systems Operate With Zero Export To The Distribution Grid, Ensuring On-site Energy Optimization And Compliance With Regulatory Requirements. G. Provide Maintenance Guidelines: Include A Comprehensive One-year O&m Plan To Ensure The Longevity, Efficiency, And Optimal Performance Of The Installed Solar Pv Systems. H. Promote Transparency And Reporting: Require Regular Progress Reports From The Epc Contractor To Pnoc, Detailing Project Milestones, Challenges, And Resolutions, Fostering Transparency And Effective Project Management. 3. Approved Budget For The Contract (abc) Pnoc Has An Approved Corporate Budget In The Amount Of One Million Three Hundred Fifty Thousand Pesos (php 1,350,000.00) For The Project. 4. Scope Of Works The Scope Of Work For The Contractor Includes: 4.1. Project Preparation The Contractor Shall Facilitate All Preliminary And General Works On Time So That Any Issues Or Problems Encountered Can Be Addressed. If The Contractor Fails To Timely Execute The Works, Then Any Delays Due To Pending Issues And Problems Shall Be Of The Contractor’s Account. ● Kick-off Meeting The Contractor Shall Schedule A Kick-off Meeting No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement As Stated In The Ntp. The Kick-off Meeting Shall Be Held At Site To Discuss Mobilization And Construction Schedules And Other Details Necessary Prior Project Execution. All Key Personnel Must Be Available During The Kick-off Meeting. ● Mobilization The Contractor Shall Facilitate The Mobilization Of Manpower And Equipment, Including Operating Supplies And Tools Necessary For The Project Immediately After The Kick-off Meeting. ● Temporary Facilities And Storage/staging Area The Contractor Shall Be Provided With A Temporary Headquarters Immediately After The Kick-off Meeting. The Location Of The Headquarters And Storage/staging Area Shall Be Determined With The Consent Of The Building Owner. ● Site Survey And Assessment The Contractor Shall Undertake Its Own Site Survey, Verification, And Assessment, Including Actual Measurements Of Voltage, Current, Frequency And Power Quality For A Period Of Seven (7) Calendar Days Upon Mobilization, Identification Of Access, Etc., To Identify All Necessary Information About The Site Conditions And Design Parameters. Additionally, The Contractor Shall Perform An Energy Yield Assessment To Estimate The Potential Solar Energy Generation In The Installation Site The Assessment Shall Also Include The Condition Of Roof And Existence Of Roof Leaks, And The Safety And Reliability Of The Existing Electrical System(s) And The Whole Installation, And Maintenance Concerns. All Findings And Necessary Engineering Intervention Shall Be Incorporated In The Detailed Project Designs And Engineering Plans And Shall Be Properly Addressed During Construction. ● Permits And Clearances The Contractor Shall Secure The Construction Permit, Safety Permit, Building Permit And Other Approvals, Clearances, And Licenses Necessary Prior To The Start Of Construction And Installation. The Contractor Shall Also Secure Necessary Permits/documents As Required By The Distribution Utility For The Installation Of The Rooftop Solar Pv System On The Installation Site. ● Detailed Project Designs And Engineering Plans The Contractor Shall Submit Detailed Project Designs And Engineering Plans No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement Stated In The Ntp. The Detailed Project Designs And Engineering Plans Must Reflect All Additional Requirements And Information Needed Based On The Reviewed Preliminary Design Drawings. The Detailed Project Designs And Engineering Plans Shall Be Furnished Using Engineering Standard Templates, Adequate, Readable And Must Be Written In English. The Contractor Must Use Computer-aided Design And Drafting Software (cad) Or Equivalent. Likewise, Electronic Components With Built-in Programs And Software Shall Be Accompanied By Their Corresponding Programs And Ladder Logic Diagrams For Submission To Pnoc Prior To The Installation Of The Systems. The Detailed Project Designs And Engineering Plans Shall Be Signed And Sealed By Professional Engineers (electrical And/or Civil/structural Engineer), And Pnoc And Building Owner’s Authorized Representatives. Pnoc Shall Have The Right To Require The Contractor Additional Drawings Or Information As May Be Necessary. The Minimum Number Of Original Copies To Be Produced By The Contractor Shall Be 3 Sets Of A3 Size And 2 Electronic Copies Containing Cad And Pdf Files, As An Advance Copy. The Contractor Must Also Submit A Hard Copy As An Official Document. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. To Avoid Revisions, The Contractor May Submit First Draft Drawings Or E-file Via Email Before Printing The Detailed Project Designs And Engineering Plans. 4.2. Procurement The Contractor Shall Be Responsible For The Procurement Of All Equipment And Construction Materials, Including Consumables, Necessary To Complete The Project. All Delivered Equipment And Construction Materials, Including Consumables, Shall Be Subject To Testing And Inspection By Pnoc. Testing And Inspection Includes Visual Checking, Measurement, Validation Of Specifications (in The Nameplates) And Other Applicable Testing Methods As Deemed Necessary. Pnoc Shall Release A Materials Inspection Report (mir) For The Findings Of The Inspected Materials. Any Damage Or Deficiency Shall Be Rectified Or Replaced By The Contractor Without Additional Charges To Pnoc. ● Equipment And Construction Materials The Contractor May Source All Equipment And Construction Materials, Including Consumables Locally Or Abroad Provided These Shall Conform To The Required Design Specifications And Standards. In Case Of Changes In The Source Of Supply Or Brand, The Contractor Shall Submit A Letter Of Request Stating The Reasons For The Changes For Pnoc’s Review And Approval. ● Factory Acceptance Test (fat) The Contractor Must Provide Any Proof That The Manufacturer’s Factory Or Fabricator’s Shop Has Passed The Fat For The Solar Panels And Inverters. All Related Testing Expenses Shall Be Of The Contractor’s Account. Receipt And Acceptance Of The Certified Test Reports And Inspection & Testing Certificate By Pnoc Shall In No Way Relieve The Contractor Of Its Responsibility. ● Handling And Delivery The Contractor Shall Perform Proper Packing, Loading, Transportation, Hauling And Unloading Of Equipment In Accordance With The Manufacturer's Standards And Recommendations. All Duties And Taxes Including Export Permits And Clearances, Insurances And Warranties Shall Be Of The Contractor’s Account. The Equipment And Construction Materials Shall Be Delivered Directly To The Project Site(s). The Contractor Shall Secure Handling And Delivery Manuals From The Manufacturer. The Contractor Shall Notify Pnoc For All Incoming Materials And Submit Delivery Receipt Upon Delivery For Inspection And Acceptance By Pnoc Prior To Installation. All Equipment Shall Be Delivered Unbroken, Not Deformed And Without Cracks And Scratches. In General, The Packaging Of The Equipment Shall Be Based On Generally Accepted Industry Practices Or Standards. Packaging Shall Be Adequate To Prevent Damage From Any Mechanical Stresses That May Occur And To Ensure Safety During Loading, Hauling, Unloading, Unpacking And Storage. Boxes Shall Contain Barcode Sheet/label Showing The Following Information: ✔ Name Of The Manufacturer; ✔ Model Number; ✔ Code No./serial Number; ✔ Product Barcode; And ✔ Manufacturing Date. ● On-site Storage The Contractor Shall Perform On-site Storage Of Equipment And Construction Materials In Accordance With The Manufacturer's Standards And Recommendations. Equipment Shall Be Placed At The Designated Storage/staging Area. The Contractor Shall Secure Equipment On-site Storage Manuals From The Manufacturer. 4.3. Installation And Construction The Contractor Shall Provide All Consumables, Tools, Equipment, And Manpower, Including Ppe, Necessary To Perform The Necessary Works. The Contractor Shall Only Be Allowed To Work At The Designated Area Agreed Upon With Pnoc To Avoid Any Interruptions To The On-going Operations And Activities At The Site. In Case Of Concrete Drilling Or Breaking, The Contractor Must Ensure That Such Work Shall Not Compromise The Integrity Of The Existing Structures. In The Case Of Painting, Appropriate Painting Shall Be Used For The Structures To Be Painted In Accordance With Applicable Standards. The Painting Shall Be Done With A Primer And Topcoat As A Minimum. In The Case Of Earthworks And Concreting, It Shall Be Performed In Accordance With Applicable Codes And Standards. Concrete Foundations Must Be Designed Using Applicable Mixtures And With Reinforcing Bars As Per Standards. The Pv System Shall Be Designed For Simple Mechanical On-site Installation With No Requirement For Welding Or Complex Machinery At The Site. In Extreme Cases Where Welding Or Machinery Is Necessary, The Contractor Shall Submit Welding Methodology. Welding Shall Be Tested As Per Standards. The Contractor Must Also Ensure Minimal Disruption To The Daily Operations Of The Installation Site. ● Pre-leak And Post-leak Test The Contractor Shall Conduct Pre-leak Test Prior To, And After The Installation Of Pv Modules And Appurtenances, Respectively. Schedule Of The Leak Test Shall Be Properly Coordinated With Pnoc And Building Owner Representatives. The Contractor Shall Submit A Leak Test Procedure For Review And Approval By Pnoc Prior To Execution. ● Work Permit The Contractor Shall Coordinate With Pnoc Representative For Every Work To Be Performed Prior To Execution. The Work To Be Performed Shall Specify The Following: ✔ Type Of Work, Such As: Hot Works/cold Work/working At Heights/confined Space/concrete Chipping/excavation Works; ✔ Target Start And End Dates; ✔ Methodology; ✔ Hazard Associated With The Works; ✔ Safety And Precautionary Measures; ✔ Equipment And Construction Materials With Attached Approved Brochures And/or Drawings; And ✔ Equipment, Tools, And Personal Protective Equipment (ppe). ● Mounting And Installation Of Equipment All Equipment Shall Be Mounted In Accordance With Engineering And Construction Standards And Practices And Manufacturers’ Recommendations And Standards And Safety And Health Standards. Spacing, Orientation, And Location Shall Be Based On The Approved Detailed Project Designs And Engineering Plans. ● Cabling And Raceway Routing Dc Cables Shall Be Housed In A Hot Dip Galvanized Cable Tray/ladder With Cover. All Ac Cables Shall Be Housed In Rigid Steel Conduit. Instrumentation And Communication Cables Shall Be Housed In A Separate Uv Rated Conduit. For Buried Cables, It Must Be Housed In A Pvc Pipe With Concrete Trench, Warning Tape Or Tiles Placed Above And Marking Posts At Suitable Intervals On The Surface. The Minimum Depth Of Burial Is 700mm Depending On The Location And Condition Of The Ground Surface. Cables Shall Occupy Less Than 66% Of The Raceway Space And Properly Loop, Not Too Tight To Avoid Any Damages To The Wires. Dc Cables Shall Be Installed In A Manner Which Minimizes Induction Loops Between Positive And Negative Cables. For String Cables, Large Loops Of Excess Dc Cabling Shall Be Avoided. The Raceway Shall Be Placed In A Manner That It Will Not Create Any Obstructions Or Hazards To Operations And Maintenance. The Contractor Shall Use Pull Box/junction Box On All Intersections And Sharp Curves Or Bends And Provide Rubber And Bushing On All Junctions And Endings To Avoid Cut In The Wire Insulation. The Contractor Shall Apply Silicone Sealant, As Applicable, On Raceway Openings To Prevent Access Of Dirt, Water, And Vermin. The Contractor Shall Comply With The Distribution Utility (du) Net-metering Requirements For The Cable Installation And Other Electrical Components. ● Grounding, Termination, And Interconnection All Equipment Shall Have Adequate Grounding. All Cables Shall Be Properly Dressed/secured/fixed And Terminated Using Terminal Lugs, Clamps, Crimps And Solder. There Should Be No Exposed Conductors To Avoid Short Circuits And Arc Flash. The Contractor Shall Request A Schedule For Shutdown For The Interconnection To The Existing Electrical Distribution System. The Contractor Shall Conduct A Torque Test After Termination And Interconnection. ● Lifting Appropriate Lifting Equipment Shall Be Utilized When Performing Heavy Lifting. Access Shall Be Identified To Avoid Obstructions. Schedule Of Lifting Shall Be Properly Coordinated With The Building Owner. ● Foundations And Structural Supports Structural Supports Necessary For The Mounting Of Equipment (e.g., Inverters, Enclosures, Transformers, Pv Modules, Etc.) Shall Be Made Of Hot Dip Galvanized Structural Steel Minimum Of 2 Mm Metal Thickness And Minimum Coating Thickness Of 3 Mils As Per Astm A 386 Or Equivalent. In Case The Galvanized Coating Is Damaged During Installation, The Supplier Shall Apply The Necessary Rectification In Accordance With Astm A 780-01 (standard Practice For Repair Of Damaged And Uncoated Areas Of Hot Dip Galvanized Coatings). Reinforced (with Deformed Bars) Concrete Blocks/ballast Or Foundations May Be Provided To Provide Stability. For Penetrated Supports, It Shall Be Non-corrosive, And Waterproof Using Flashings, Gasket Or Other Approved Chemical Sealing And Coating Material. In Case Of Concrete Penetration, The Anchor Bolts (dowel) Shall Be Made Also Of Hot-dipped Galvanized Or Equivalent. 4.4. Testing And Commissioning The Contractor Shall Conduct Testing And Commissioning For A Minimum Of Seven (7) Days Upon Completion Of The Installation Of The Pv System, To Be Witnessed By Pnoc And Representatives Of The Building Owner. The Schedule And Duration Of The Testing And Commissioning Shall Be Mutually Agreed By The Contractor, Pnoc And Building Owner. However, The Testing And Commissioning Activities Shall Be Satisfactorily Completed Within The Time Required Under The Contract. Any Corrections Resulted From Errors In The Workmanship Or Design Made By The Contractor Which Were Found During The Conduct Of Testing And Commissioning Or Prior To The Rooftop Solar Pv System Operation Thereon, With The Resulting Extra Expenses Due To Repair Or Cost For The Replacement For Damaged Equipment/materials Shall Be Solely Charged To The Account Of The Contractor. Testing And Commissioning Shall Be Performed In A Systematic Process Whereby All Systems And Equipment Are Tested And Brought Into Operation And Performed Interactively According To The Design Intent And In Accordance With The Performance Criteria Set Upon. Equipment And Accessories Shall Be Inspected To Determine The Completeness Of The Pv System And Conformance In Accordance With The Specifications. All Testing Instruments Including Consumables, Temporary Structures, And Manpower Required For The Testing And Commissioning Activities Shall Be Provided And At The Account Of The Contractor. The Contractor Shall Ensure That The Rooftop Solar Pv System Operates With Zero Export To The Distribution Grid By Configuring Inverters To Clip Any Excess Energy Generated. The Contractor Shall Also Arrange The Joint Inspection With The Representatives Of Distribution Utility And The Office Of Building Official (if Applicable) To Conduct Demonstration Of The Required Features Of The Rooftop Solar Pv System. This Is For The Eventual Acceptance Of The System By The Du And Lgu-obo By Furnishing The Necessary Certificates. Pnoc Shall Release A “certificate Of Project Completion” After The Testing And Commissioning Provided That All Works Have Been Performed And All Issues Have Been Addressed. ● Testing And Commissioning Plan The Contractor Shall Submit Tcp/procedures Prior To The Conduct Of Testing And Commissioning For Pnoc’s Review And Approval. The Tcp Shall Include The Following Information: ✔ Itinerary (date) Of The Testing And Commissioning; ✔ Detailed Methodology And Step-by-step Procedures; ✔ List Of Tools And Equipment, Including Ppe, To Be Used; ✔ Manpower Requirement; ✔ Hazards And Safety Protocol; And ✔ Target Results Or Acceptance Criteria. ● Testing And Commissioning Works The Minimum Testing And Commissioning Shall Include The Following: ✔ Inspection And Calibration Of Tools And Testing Instruments; ✔ Visual And Physical (quality And Quantity) Inspection Of The Installed Equipment And Appurtenances; ✔ Torque Test Of All Terminations And Mounting; ✔ Continuity Test (open Circuit And Closed Circuit) Of All Breakers, Fuses, Switches, Protection Devices And Other Equipment With Circuitry; ✔ Insulation Test Of All Dc And Ac Wires Including Grounding (line-to-line And Line-to-ground); ✔ Open Circuit Voltage/ Short Circuit Current String Test; ✔ Polarity Test; ✔ Phase Sequence Test; ✔ Ac Operating Voltage Test; ✔ Inverter Synchronization Test; ✔ Inverter Frequency Test; ✔ Inverter Power Generation Test; ✔ Operating Voltage And Operating Current String Test; ✔ Thermal Scanning; ✔ Optimizer Device Functionality; ✔ Voltage Harmonic Rise - Should Not Be Greater Than 5% Or Inverter Specification (whichever Is Lower); ✔ Lighting Arrester Grounding And Counter Tests; ✔ Anti-islanding Test; ✔ Cease To Energize Test; And ✔ Other Necessary Tests The Minimum Tools And Equipment To Be Used Shall Include The Following: Torque Wrench; Clamp Meter; Irradiance Meter; Thermal Scanner; Power Quality Analyzer; 2-way Radios; Insulation Resistance Tester; Earth Ground Tester; And Lock-out/tag-out The Contractor May Use A Multi-function Instrument That Is Capable Of Performing The Testing And Commissioning Such As A Solar Pv Installation Tester. Personnel Who Will Conduct The Testing And Commissioning Shall Be Equipped With The Minimum Ppe: ✔ Safety Shoes (electrical Hazard Compliant); ✔ Safety Jacket; ✔ Safety Pants; ✔ Electrical Gloves (1kv); And ✔ Protective Eye Glass. The Contractor Shall Also Provide A First-aid Kit And Fire Extinguisher (dry Powder). ● Testing And Commissioning Report The Contractor Shall Submit The Tcr After The Completion Of The Testing And Commissioning. The Tcr Shall Be Reviewed And Accepted By Pnoc And Building Owner Representative(s). 4.5. Operation And Maintenance The Contractor Shall Perform A One-year O&m Support To Pnoc. The Contractor Shall Provide A Comprehensive One-year Maintenance Plan, Which Shall Include, But Not Limited To, Daily Monitoring Of System Performance, Preventive Maintenance And Repair Works, Technical Support In Case Of Unforeseen Decreasing Pv System Performance, And End-user Training. The Training Shall Include, But Not Limited To Lectures And On-site Strategy Covering The Methods Of Operation, Maintenance, Basic Troubleshooting, And Management Of The Facility. All Costs And Expenses For The Training, Except Those Incurred By Pnoc Which Include, But Not Limited To Their Own Transportation And Accommodation Expenses, Shall Be Borne By The Contractor. A Corresponding Certificate Of Completion Shall Be Issued To The Participants In The Training. During The One-year O&m, The Epcc Contractor Shall Guarantee The Minimum Annual Production Of 30,132.00 Kwh For The Rooftop Solar Pv System. If Ever The Minimum Annual Pv Production Was Not Achieved Mainly Due To Uncontrollable Factors, Then No Penalty Will Be Imposed On The Contractor. However, If Defects In Any Of The System Components, Especially In The Inverters, Are Found To Contribute To The Performance Issues Of The Pv System, Then The Contractor Shall Pay A Corresponding Compensation Equivalent To The Total Amount Of Revenue Lost To Pnoc From The Declared Minimum Annual Production Guarantee Of 30,132.00 Kwh. Moreover, The Cost Of Any And All Rework And/or Restoration Of Damaged Properties Due To The Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 5. Deliverables The Contractor Shall Ensure That The Following Deliverables Must Be Provided To Pnoc With Physical Copies As The Official Submission And Electronic Copies As Advance Submissions. Any Later Correction And Changes Found Necessary By Pnoc, And All Resulting Additional Costs And/or Delays Shall Be Of The Contractor’s Account. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. The Contractor Shall Provide All The Necessary Deliverables Before The Start Of The Testing And Commissioning, Except For The Deliverables That Need To Be Submitted At Earlier Date For Review And Approval Of Pnoc (e.g., Detailed Project Plan And Timeline, Site And Energy Yield Assessment Reports, Detailed Project Designs And Engineering Plans, And Procurement Records And Equipment Warranties). 5.1. Documentation ● Detailed Project Plan And Timeline ● Site And Energy Yield Assessment Reports ● Detailed Project Designs And Engineering Plans ● Procurement Records ✔ Bill Of Materials ✔ Shop/fabrication Drawings ● Installation And Commissioning Reports ● Wiring And Termination Diagrams ● As-built Drawings (power & Control Circuits) And Electronic Programs/ladder Logic Diagrams ● Equipment And O&m Manuals ● List Of Necessary Spare Parts, Tools, And Consumables ● Warranty Certificates Of The Solar Panels And Balance Of System (bos) And All Other Applicable System Components And Tools 5.2. Performance Guarantees ● Assurance Of System Performance Metrics ● Warranty And Maintenance Agreements 5.3. Operation And Maintenance (o&m) ● Detailed One-year O&m Plan ● Regular Maintenance Schedule And Procedures ● Immediate Response And Repair Protocols ● Performance Monitoring And Reporting ● List Of Necessary Spare Parts, Tools, And Consumables 6. Commencement Date And Period Of Implementation The Commencement Date Of The Project Shall Be Upon Receipt Of Notice To Proceed (ntp). There Will Be Two (2) Main Activities For This Entire Engagement: The Epcc And O&m Support. The Duration Of The Epcc And O&m Support Shall Be Ninety (90) Maximum Days From The Receipt Date Of The Notice To Proceed And 365 Days From The Official Start Of Operation Of The 25 Kwp Rooftop Solar Pv System, Respectively. 7. Payment Terms Milestone Payments Will Be Adopted Where The Payment Shall Be Released Upon Reaching The Specific Project Milestone, To Ensure That These Conform To The Requirements Set For The Purpose. The Payments Are Subject To The Usual Government Accounting And Auditing Requirements. Hence, The Contractor Is Expected To Be Familiar With The Government Accounting And Auditing Manual (gaam). Project Milestone* Percentage Of Payment Completion Of Installation And Testing & Commissioning 90% Handover And Completion Of Training For Building Operators 10% *retention Money: 10% For Every Progress Billing. 8. Evaluation Criteria Bids Exceeding The Identified Approved Budget For The Contract (abc) Will Automatically Be Disqualified. The Selection Of The Contractor Will Be Based On: 8.1. Experience And Track Record In Similar Projects • Bidders Must Have Completed Solar Pv Contracts With A Minimum Total Aggregate Installed Capacity Of 1 Mwp, Where At Least Two (2) Contracts Must Be Fully Operational For The Last Two (2) Years, From The Date Of Bid Submission. • Must Be Compliant With The Iso 9001:2015 Standard On Quality Management System (qms). 8.2. Technical Expertise And Key Personnel The Contractor Shall Employ And Certify To Their Competency The Minimum Key Personnel Dedicated For The Project. Personnel Qty Qualifications Experience Project Manager 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Solar Project Management Electrical Design Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Design Of Solar Project Structural Design Engineer 1 Shall Be Licensed Civil Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Minimum Of Three (3) Years’ Experience In Structural Integrity Assessment Project Site Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Years Of Experience In Project Supervision Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Safety Officer 1 With Bachelor’s Degree And Either Bosh Or Cosh Certification ● Minimum Of Three (3) Years Of Experience In Construction. Qa/qc Engineer 1 Shall Be Licensed Electrical Engineer ● Minimum Of Three (3) Years Of Experience In Construction Of Solar Pv Projects. Testing And Commissioning Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three ● (3) Years’ Experience In Testing And Commissioning Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Must Have Adequate Knowledge In Inverter Programming Configuration And Programmable Logic Controllers. The Contractor May Nominate The Personnel In Dual Positions, Except For The Project Manager, For As Long As They Are Qualified And Capable Of Doing Multiple Tasks And With The Assurance That It Can Deliver The Work On Time Without Compromising The Quality. 8.2.1. Roles Of The Key Personnel ● Project Manager - Shall Be The Single Point Of Contact With Pnoc For All Matters Pertaining To The Project. The Project Manager Shall Always Be Available During Weekly Meetings And In Cases Where His/her Presence Is Needed. ● Electrical Design Engineer - Shall Be Responsible For The Engineering Design Of The Pv System. The Design Team Shall Always Be Available During Meetings Pertaining To The Design And Specifications. ● Structural Design Engineer – Shall Be Responsible For The Validation Of The Structural Integrity Of The Building(s). ● Project Site Engineer - Shall Be In-charge Of The Overall Supervision Of The Project Execution. The Project Engineer Shall Always Be Available At The Site During The Epcc. During The Three-year O&m Period, He/she Shall Conduct All Required O&m Activities For The Project. ● Safety Officer – Shall Ensure The Safety And Health Of All Personnel Involved In The Construction By Monitoring And Assessing Possible Hazards In The Area. ● Qa/qc Engineer – Shall Ensure That All Delivered Materials And Works Performed Are Within Standards And Specifications. ● Testing And Commissioning Engineer – Shall Lead The Proper Testing And Commissioning Of The Pv System. 9. Project Schedule As Part Of Bid Submission, The Contractor Shall Provide The Project Schedule, Which Should Include Key Milestones Such As: 9.1. Completion Of Site And Energy Yield Assessments. 9.2. Procurement And Delivery Of Equipment. 9.3. Completion Of Installation And Commissioning. 9.4. Handover And Training For Building Operators. 9.5. One-year O&m Period. The Contractor Shall Use Applicable Software Or Computer Programs In Presenting The Project Schedule. 10. Preliminary Design Drawings The Preliminary Design Shall Be Provided For The Rooftop Solar Pv System To Give An Overview Of The Project To Be Developed, As Part Of The Bid Submission Of The Contractor. This Must Be Adequate And Sufficient To Understand The Concept And Orientation Of The Pv System Being Proposed. Design Drawings Shall Be Submitted In A3 Size, Including, But Not Limited To The Following: Sheet Content Cover Page Project Title G / 1 List Of Drawings, Legend And General Notes G / 2 Project Location Map, Site Development Plan, Project Site Conditions And Technical Features E / 1 Tapping Point E / 2 Single Line/riser Diagram E / 3 Dc And Ac Load Schedule Calculation E / 4 Control And Monitoring System Topology E / 5 Solar Pv Array Stringing Plan E / 6 Dc, Ac And Communication Cable Routing Details E / 7 Proposed Grounding System Location And Wiring E / 8 Ct And Metering Installation E / 9 Lightning Arrester And Grounding S / 1 Solar Pv Array Mounting & Framing Details S / 2 Inverters Station And Tapping Point Station Details S / 3 Access Ladders/railings For Maintenance S / 4 Concrete Roof Deck Foundation And Calculation (as Needed) 11. Compliance With Industry Standards And Codes Without Limiting The Contractor’s Obligations, All Engineering And Construction/installation Works Performed, All Equipment Furnished, And All Tests Carried Out Under This Engagement Shall Be Undertaken In Accordance With The Latest Industry Standards And Regulation, Including, But Not Limited To The Following: ● Grid Code Or Distribution Code ● Distribution Services And Open Access Rules (dsoar) ● Philippine Electrical Code (pec) ● National Building Code Of The Philippines (nbcp) ● National Fire Protection Association Standards (nfpa) ● National Structural Code Of The Philippines (nscp) ● Revised Fire Code Of The Philippines Of 2008 ● International Electrotechnical Commission (iec) Standards ● Underwriter’s Laboratories Inc. (ul) And/or Factory Manual (fm) Or Equivalent Standards 12. Weekly Construction Meetings And Progress Reports The Contractor Shall Conduct Weekly Construction Meetings To Be Held Either On Site Or Online And Provide Progress Reports. Progress Reports Must Be Submitted To Pnoc Also At A Weekly Basis, Which Shall Include Program Of Work, Materials Delivery Status And Accomplishment And Target Report. For Urgent Matters, Pnoc May Advise Emergency Meetings. ● Program Of Work – Shall Include Pert/cpm, S-curve, Bar Chart, Manpower, And Equipment Utilization Schedule. The Contractor Shall Utilize Applicable Software Or Computer Programs In Presenting The Program Of Work. ● Materials Delivery Status – Shall Reflect The Status Of All Materials Being Procured Including The Descriptions, Quantity, Name Of Suppliers, Purchased Order Number, Eta Site, Etc. ● Accomplishment And Target Report – Shall Be Presented In Ms Powerpoint Or Equivalent. It Should Include The Percentage Of Weekly Accomplishments, Safety Reports And Targets. In Case Of Delays Or Slippage, The Contractor Shall Provide A Detailed “catch-up” Plan. 13. Workmanship Workmanship Shall Follow The Iso 9001:2015 Standard On Quality Management System (qms). The Contractor Shall Accept Full Responsibility For Its Work In The Design, Specifications, Procurement, Fabrication, Manufacture, Construction, Erection, Installation, Calibration And Testing, Quality Control, Documentation, Testing And Commissioning And Performance Testing. The Contractor Shall Be Responsible For The Safety And Security Of Its Personnel Within The Project Site(s) And Provide Proper Personal Protective Equipment (ppe). The Contractor Shall Also Be Responsible For All Compliance With The Distribution Utility (du) And Energy Regulatory Commission (erc) Requirements To Attain Smooth Synchronization And Commercial Operation. The Contractor Shall Be Deemed Solely Liable For All Its Suppliers And Subcontractors And Shall Compensate Pnoc Against All Third-party Claims Or Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Supplied Equipment Or Any Part Thereof. 14. Certificate Of Acceptance Certificate Of Acceptance For Accomplished Works Shall Be Issued To The Contractor By Pnoc To Certify Its Successful Execution And Performance. ● A Certificate Of Partial Project Completion Shall Be Issued After The 90% Completion Of The Scope Of Work; And ● A Certificate Of Final Acceptance Shall Be Issued By Pnoc After The Completion Of The Defects And Liability Period And The Submission Of Warranty Certificates And Security. 15. Project Turnover The Project Shall Be Turned Over To Pnoc Upon Completion Of The Scope Of Work. The Contractor Shall Issue An Endorsement Letter For Proper Turnover. 16. Warranty Certificates The Contractor Shall Turnover The Warranty Certificates For The Following Structures And Equipment To Pnoc Prior To Issuance Of Certificate Of Final Acceptance: ● A Twenty-five (25)-year Linear Power Warranty From The Manufacturer On The Solar Pv Modules With At Least Eighty Percent (80%) Power Output Guaranteed At Twenty-five (25) Years. The Solar Pv Module Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Fifteen (15)-year Warranty On The Permanent Structures Which Include Mounting And Racking Systems Used In The Rooftop Solar Pv System. ● A Ten (10)-year Warranty From The Manufacturer On The Solar Pv Modules. The Pv Module-manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Pv Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Five (5)-year Warranty From The Manufacturer On The Inverters. The Inverter Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Inverters Were Installed According To Its Requirements And Specifications For Installation. ● A One (1)-year Warranty For Safety And Protection Devices, Cables, Instrumentation, And Control/ Communication Devices Including Software, Ip Cameras And Web Portal And All Other Accessories Used In The Solar Pv System. 17. Defects And Liability Period Defects And Liability Period Shall Include Servicing Of Defective Goods And Services Under The Warranty Obligations And Conditions Stipulated In The Contract. Repairs, Troubleshooting, And Other After-sales Support To Commence Within Seven (7) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Locally Available Components Shall Not Exceed Fifteen (15) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Imported Components Shall Not Exceed Sixty (60) Calendar Days Upon Receipt Of Notification From Pnoc. 18. Spare Parts, Tools, And Consumables The Contractor Shall Supply The Necessary Spare Parts, Tools, And Consumables For The Installation, Testing And Commissioning, As Well As The Operation And Maintenance Of The Project. These Items Will Be Turned Over To Pnoc Upon Completion Of Testing And Commissioning. Particulars Qty Unit Electrical Pliers 6" 1 Unit Electrical Pliers 8" 1 Unit Long Nose Pliers 6" 1 Unit Long Nose Pliers 8" 1 Unit Side Cutter Pliers 6" 1 Unit Side Cutter Pliers 8" 1 Unit Allen Wrench (black Iron), Metric 1 Set Crimping Tools (rj45) 1 Unit Screwdriver (flat, 8") 1 Unit Screwdriver (cross, 8") 1 Unit Adjustable Wrench 1 Unit Combination Wrench (applicable Sizes) 1 Set Toolbox 20" (big) 1 Unit Clamp Meter (1,000volts; With Rogowski Coil) 1 Unit Vice Grip 8" 1 Unit Torque Wrench 3/8” Square Drive With Complete Set Of Sockets (solar Pv For Distribution Panel) 1 Set Portable Washer With Pump, 7.5mpa Pressure, 5 Liter/minute 1 Unit 16 Ton Quick Hydraulic Crimper Cable Plier Tool Kit, 16-300mm/11 Die 1 Unit Dry Chemical Fire Extinguisher (10 Pounds) 1 Unit Rj 45 Connector (100pcs Per Pack) 1 Pack Electrical Tape (0.16mm X 19mm X 8meters; Black) 5 Roll Cable Tie (uv Resistant; 12”; 100pcs Per Pack) 1 Pack Rubber Tape (18mm X 8meters; Black) 1 Length Others (please Specify, If Needed) 19. Allied Services 19.1. Markings And Labeling The Contractor Shall Provide Markings And Labelling On All Electrical Equipment (including Wires) In Accordance With Applicable Codes And Standards Or As Otherwise Agreed Upon With The Building Owner. Markings Shall Be Clearly Visible, Located Visibly On The Equipment, Constructed And Installed To Remain Eligible For The Whole Of The Design’s Life Of 25 Years. The Marking And Labeling Shall Be Compliant With The Following Codes: ● Pec Article 6.90 And Article 1.10 ● Ul 696 19.2. Safety Signages And Fire Extinguishers The Contractor Shall Provide Safety Signages As Per Standards Including Warnings For High Voltage, Cable Burial, Etc. The Contractor Shall Likewise Provide A Fire Extinguisher To Be Mounted Near Each Of The Identified Solar Array Stations, Inverter Station And Tapping Point Station As Per Design Drawings. 19.3. Power Supply The Contractor Shall Provide Power Supply, Complete With Protection Devices (e.g., Circuit Breakers, Avr, Etc.) For Equipment That Will Require Power Such As Poe Hub, Inverter Controller, Router, Etc. The Contractor Shall Identify The Location Of The Tapping Source And Request Permission To The Building Owner. 19.4. Water Source The Contractor Shall Coordinate With The Building Owner For The Location Of The Water Source To Be Used During Maintenance (e.g., Pv Module Cleaning). 19.5. Canopy In Case An Inverter Station Or Any Equipment Is Placed Outdoors, A Canopy Shall Be Provided As Per Manufacturer’s Standards And Recommendation. 19.6. Access Platforms, Stairs And Safety Handrails The Contractor Shall Provide Access Such As Sufficient Portable Access Ladder Along The Pv Facility For Safety And Protection During Construction And Pnoc’s Operations And Maintenance. The Contractor Shall Provide Anchors At Strategic Locations For Safety Harnesses. 19.7. Relocation Or Modification Of Existing Structures The Pv System Shall Be Designed With No Requirement For Relocation Or Modification Of The Existing Structures. In Extreme Cases When Relocation Or Modification Of Existing Structures Is Necessary, The Contractor Shall Submit Modification Or Relocation Plan To Ensure That The Structures Shall Be Maintained, Restored Or Upgraded. 20. Available Data And Schedule Of Site Inspection Potential Bidders Can Access The Relevant Site Data (e.g., Electric Consumption Information, Plans, And Drawings) Via The Following Link: • Https://bit.ly/carmona-water-district The Site Inspection Is Scheduled For October 22 And 25, From 9:00 Am To 12:00 Pm (can Be Subject To Change). Bidders Must Inform Pnoc Representatives In Advance Using The Contact Details Provided Below: • Louie Aaron L. Razon: +639564761790 • Richard Miguel D. Allauigan Jr.: +639178460403 • Patrick Jose Iv V. Andaya: +639369318841 21. Technical Specifications And Standards 21.1. Design Calculations The Design Of The Pv System Shall Be For A Minimum Service Life Of Twenty-five (25) Years. Design Shall Consider Service Conditions That Will Affect The Performance Of The Solar Pv System Such As Irradiation, Uv Radiation, Temperature Variations, Rainfall Intensity, Humidity, Pollution Etc. Design Shall Be Able To Protect And Harness The Equipment From Natural Calamities Such As Earthquake, Tropical Typhoons, Cyclones And Wind Gustiness Prevailing In The Philippines. 21.1.1. Electrical Design Maximum Dc Voltage Per String Shall Not Exceed 1500 Volts At A Temperature Of 15 Degrees Celsius. Minimum Dc Voltage Per String Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Minimum Dc Voltage Per String After 20 Years Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Maximum Dc Power Per Array (combination Of Strings) Shall Be Less Than The Maximum Allowable Generator Power Of Inverter. Maximum Voltage Drop Between Equipment To Equipment Shall Not Exceed 1% On Dc System And 5% On Ac System. 21.1.2. Structural Design Seismic Loading Shall Be Selected To Ensure The Performance Criteria Set Out Below Are Achieved: ● All System’s Components Which Are Critical To The Generation Of Electricity Shall Remain Undamaged And Operational Following A Moderate Earthquake; ● In Case Of A Massive Earthquake, The Damage To Structures And Equipment Shall Be Limited To That Which Can Be Repaired Sufficiently Quickly For The Generation Of Electricity To Resume Safely Within Thirty (30) Days, Unless Otherwise The Main Building Has Collapsed; And ● Potential Costs Of Repair Or Replacement And The Duration Of Inability To Generate Electricity After A Large Seismic Event Shall Be Minimized. The Wind Resistant Design Required For The Facility Shall Be At Minimum Of 270 Kph. In Case The Basis For Wind Resistant Design In The Latest National Structural Code Of The Philippines (nscp) Is Higher, Then Nscp Shall Govern. 21.2. Minimum Pv System Components Specifications 21.2.1. Solar Pv Modules The Modules Must Follow The Iec 61215 Standards (i.e., Crystalline Silicon Terrestrial Photovoltaic Modules; Design Qualification And Type). These Shall Be Made Of Monocrystalline Material Solar Cells, Tested In Extreme Weather Conditions, And Equipped With Safety Protection Mechanisms. These Shall Also Have A Minimum Efficiency Of 17% At Standard Testing Conditions (stc). The Solar Pv Panels Supplied Must Include A Performance Warranty Guaranteeing No More Than 2% Efficiency Degradation In The First Year And No More Than 0.5% Annual Degradation Thereafter. At The End Of 25 Years, The Panels Must Still Produce At Least 85% Of Their Original Rated Power Output. The Solar Pv Modules Supplied Must Be Manufactured By A Tier 1 Manufacturer As Defined By Industry-recognized Standards Such As Bloomberg New Energy Finance (bnef) Or Equivalent. 21.2.2. Pv Mounting System The Pv Mounting System Shall Be Suited To The Environment And Atmospheric Conditions (e.g., Corrosion, Salt). Structures Shall Be Fixed, Metallic And Have Appropriate Design And Adequate Strength Which Can Withstand The Load Of The Modules, Cyclonic And High Wind Velocities As Applicable To The Site Condition. The Material Shall Be Robust And Non-corrosive, Made From Anodized Structural Grade Aluminum 6005 T5 And/or Stainless-steel Components Or Equivalent. Use Of Different Metals Shall Be Avoided Where Practically Possible To Prevent Galvanic Corrosion. The Structure Shall Prevent Water Accumulation. The Mounting System Must Be Compliant To As/nzs1170.2:2011 Amdt 2-2012 Standard Or Equivalent. 21.2.3. Inverter The Inverter To Be Used Shall Be String Type, Weatherproof And Equipped With A Safety Protection Mechanism. The Inverter Shall Be Compatible With The Existing Electrical System. The Inverter And Its Appurtenances Shall Be State-of-the-art With Energy Management And Communication System And Maximum Power Point Trackers (mppt) For Optimum Performance. The Inverter Shall Have Efficiency Of Not Less Than 98.5%, With A 10-year Guaranteed Service Life. It Also Must Have The Following Minimum Communication Specifications: Wlan/ethernet, Wi-fi, And 4g/3g/2g. The Mounting Shall Be Robust And Non-corrosive, Made From Hot-dipped Galvanized Structural Steel Or Equivalent. The Foundation Shall Be Fixed And Secured. The Inverter Shall Have Adequate Spacing, Free From Obstructions And Well Ventilated. 21.2.4. Inverter Controller The Inverter Controller Shall Be The Central Communication Unit For System Monitoring, Recording Data And Controlling. It Shall Be Capable Of Interconnection Of Other Measuring Devices Such As Solarimeter, Weather-meter, Etc. 21.2.5. Dc Combiner In Cases Where Design Requires The Need For A Dc Combiner, The Dc Combiner Shall Be Made Of Glass-fiber Reinforced Polyester Material Or Approved Equivalent. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 1500vdc Minimum. The Dc Combiner Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And A Lockable Door. The Dc Combiner Shall Be Equipped With Auxiliaries Such As Circuit Breakers, Surge Protection Devices And Grounding Terminals, Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers And Fuses Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Voltage Rating Shall Be A Minimum Of 1000vdc. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.6. Ac Combiner Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Ac Collector Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And Lockable Doors. The Ac Collector Shall Be Equipped With Auxiliaries Such As Circuit Breakers (mounted On Busbar With Adequate Spacer) And Neutral And Grounding Terminal Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To Inverter Output Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.7. Transformer In Cases Where Design Requires The Need For A Transformer, The Transformer Configuration Shall Be Based On The System Configuration Or Topology Between The Inverter I.e., Tn-s, Tn-c, Tn-c-s, Tt And It And Grounding Configuration And Voltage. Depending On The Location, The Transformer Shall Either Be Outdoor Type Or Indoor Type In Compliance With Nema Or Ip Standards. The Compartment Shall Be Metal-enclosed And Non-corrosive. The Transformer Shall Be Dry-type, Self-cooled And Floor Mounted. The Foundation Shall Be Equipped With An Anti-vibration Pad Or Equivalent. The Transformer Shall Be Ul/iec Listed Or Equivalent. 21.2.8. Transient Voltage Surge Suppressor With Isolation Switch The Tvss Shall Be Capable Of Bi-directional Filtering Of Harmonics And Surges That May Be Created From The Pv System And From The Grid. The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. It Shall Be Rated 0.6/1kv Minimum. 21.2.9. Pv Generation (revenue) Meter Including Ct/pt And Terminals The Pv Generation (revenue) Meter Shall Be Digital Multi-function Power Meters Complete With Cts And Potential Fuses. The Meter Shall Conform To The Following Minimum Requirements: ● Iec Or Ansi Revenue Metering Standards (i.e., Class 0.3 Accuracy); And ● Capable Of Providing Outputs And Terminal Strips For Remote Monitoring And Data Acquisition Using Rs485 Or Equivalent. The Meter Shall Be Boxed In A Standard Enclosure With A Viewing Window Made Of Fiberglass Or Equivalent. 21.2.10. Ecb Main Disconnect Switch The Enclosed Circuit Breaker Shall Act As The Main Fault Current Protection Device And Disconnect Switch To Isolate The Solar Pv System From The Existing Electrical System. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Circuit Breaker Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To System Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.11. Cables Pv Cables Shall Be Copper Type. It Shall Be Uv-rated, Sunlight-resistant, Water-proof Protection And Manufactured Under Ul Standard. It Shall Be Designed And Manufactured In Accordance With: ● Iec 60811: Insulation And Fire Protection ● Iec 60227 And Iec 60502: Design ● Iec 60228: Conductors ● Ul 1581 (xeno-test), Iso 4892-2 (method A) Or Hd 506/a1-2.4.20: Dc Solar Cables All Power Cables Shall Be Of Xlpe Insulated With Pvc Sheathed, 0.6/1kv Single Or Multicore, Stranded Copper Conductor. The Conductor Shall Be Made From Electrical Purity Copper For Power Cables And Annealed High Conductivity Copper For Control Cables. Conductors Shall Be Stranded For Copper Power Cables And Solid For Copper Control Cables. All Cables Shall Be Designed To Withstand The Mechanical, Electrical, And Thermal Stresses Under The Steady State And Transient/ Fault Conditions. All Cables Shall Be Suitable For High Ambient Temperature, High Humidity And Tropical Climatic Conditions. All Cables Shall Be Color Coded As Per Iec 60364 And Should Be Provided With Tag/marking. All Cable Ties Should Be Uv Protected And Can Withstand High Heat Stress Without Damaging The Cables. Cable Ties Shall Conform To En 50146 And Iec 62275 Standards. Cables To Be Supplied Are Categorized As Follows: Particular Description Requirement Pv String Cables Cables From Pv Strings To Dc Enclosures Must Be 2 X 6mm2 Dc Enclosure Cables Cables From Dc Enclosures To Inverters As Per Pec Standards Inverter Cables Cables From Inverters To Ac Collector As Per Pec Standards Ac Collector Cables Cables From Ac Collector To Transformer As Per Pec Standards Transformer Cables Cables From Transformer To Ecb For Disconnect Switch As Per Pec Standards Tapping Point Cables Cables From Ecb For Disconnect Switch To Tapping Point As Per Pec Standards Grounding Cables Cables For Grounding As Per Pec Standards Neutral Cables Cables For Neutral As Per Pec Standards Communication Cables Cables For Controls And Monitoring Utp, Ethernet, Cat5/cat6 Power Supply Cables Cables For 220-240v Power Supply As Per Pec Standards 21.2.12. Raceways (cable Trays, Conduits, Pvc Pipes And Fittings, Accessories) Cable Trays And Fittings Shall Be Hot-dipped Galvanized With A Minimum Of 2mm Thickness In Accordance With Iec Standards Or Equivalent. Conduit Shall Be Rigid Steel In Accordance With Iec Standards Or Equivalent. Pvc Systems That Are To Be Buried Underground Shall Conform To Iec 61386 Part 24 Standards Or Equivalent. Raceways Shall Be Color Coded As Per Standards Or As Per Existing Color Coding Of The Building. 21.2.13. Lightning Arrester And Grounding System In Cases Where Design Requires The Need For A Lightning Arrester And Grounding System, The Lightning Protection Shall Be Made Of Conventional Lightning Protection Or The Early Streamers Emission (ese) Type. It Shall Be Equipped With A Lightning Strike Counter. The Protection Radius Shall Cover The Whole Solar Pv Facility. The Grounding System Shall Have A Maximum Resistivity Of 5 Ohms. The Size And Diameter Of Bare Copper And Grounding Rod Shall Be As Per Standard. The Safety Protection Devices Shall Provide Optimum Filtering In Relation To The Specification Of Inverter And Pv Panels. The Surge Protection Device Shall Be Compact And Shall Comply In Accordance With The Ul 1449 3rd Edition Testing, Ansi/ieee C62 And Ansi/ieee Std. 1100-1999 The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. The Grounding Wires Shall Be Placed In A Standard Uv-rated Pvc Or Equivalent. 21.2.14. Pv Monitoring And Data Acquisition System (internet Connection) The Pv Monitoring And Data Acquisition System Shall Be Capable Of Both Remote And Onsite Access And Monitoring Via A Subscription-free Online Platform. The System Shall Be Able To Provide The Following Minimum Data: ● Energy Generation (kwh); ● Power (kw); ● Power Factor; ● Voltage; ● Current; ● Irradiance; ● Weather; And ● Temperature The System Shall Be Capable Of Detecting Failures And Fault Conditions. Data Transmission Shall Be Real-time And Shall Be Equipped With Safety And High-security Protocol. The Data Shall Be Displayed In Graphical Trends And In Figures. Historical Data Shall Be Available For A Minimum Of One (1) Year. 21.2.15. Cctv/ip Surveillance Camera The Cctv/ip Surveillance Camera Shall Be Capable Of Onsite Monitoring, Continuous Recording, And Remote Access And Monitoring Via A Subscription-free Online Platform. Viewing Shall Be Real-time And Can Operate 24/7. Video Recording Shall Be Capable For A Minimum Of One (1) Month. The Camera Shall Be Robust, Weatherproof And With High-resolution. Type Fixed Bullet Video Camera 2 Units Resolution 1080hd Enclosure Weatherproof, Outdoor Ip65 Or Equivalent, Minimum Hard Disk Drive 2tb Sata 6.0gb/s Cache 64mb Surveillance Type Nvr Minimum 8 Channel Ip Camera, Resolution Minimum Of 1920x1080 Poe Hub/switch 8 Ports Cpe/router/modem 1 × Usb 2.0 Port For Connecting 4g/3g Modem As Wan Backup; 4 × Gigabit Wan/lan Ports; Non-wifi Router 21.2.16. Communication And Control Cables, Radio Transmission Or Fiber Optics Or Equivalent If Long Distance Controls Are Needed, A Radio Transmission Or Fiber Optics Or Any Equivalent Communication Protocol May Be Used. In The Case Of Wireless Communication, It Shall Be Equipped With Reliable Communication Equipment Such That It Will Not Create Unacceptable Delays And Interference That Would Compromise The Operability Of The Whole System.

Details: This Is A Request For Information (rfi) disclaimer: this Rfi Is Issued Solely For Information And Planning Purposes And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi. the Submission Of Pricing, Capabilities For Planning Purposes, And Other Market Information Is Highly Encouraged And Allowed Under This Rfi In Accordance With (iaw) Far Part 15.201(e). sources Sought Description: this Is Not A Solicitation Announcement. This Is An Rfi Only. The Purpose Of This Rfi Is To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 561499 All Other Business Support Services. Responses To This Rfi Will Be Used By The Government To Make Appropriate Acquisition Decisions. After Review Of The Responses To This Rfi, A Solicitation Announcement May Be Published. Responses To This Rfi Are Not Considered Adequate Responses For A Solicitation Announcement. the Following Vaar Policies And Clauses Will Be Applicable To This Requirement If An Sdvosb/vosb Entity Is Interested And Qualified In This Requirement: limitations On Subcontracting Requirements Set Forth In 15 U.s.c. § 657s And In Vaar 852.219-10 And 852.219-11; 852.219-77, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction the Department Of Veterans Affairs (va), Visn 15 Network Contracting Office, Is Seeking Sources That Can Provide The Following: pharmaceutical Reverse Distribution Services For All Cmop Facilities it Is The Responsibility Of The Interested Source To Demonstrate To The Government That The Interested Parties Can Provide The Services Above. Please See Attached Statement Of Work For More Details Regarding The Services Requested. if You Are Interested And Capable Of Providing The Sought Out Services, Please Provide The Requested Information Below. please Provide The Following: company Name address point Of Contact Name, Phone Number, And Email Address sam Uei No. please Indicate The Size Status And Representations Of Your Business, Such As, But Not Limited To: Service-disabled, Veteran-owned Small Business (sdvosb), Veteran-owned Small Business (vosb), Hubzone, Woman-owned Small Business (wosb), Large Business, Etc.). is Your Company Considered Small Under The Naics Code Identified Under This Rfi? does Your Company Have An Fss Contract With Gsa, Va Nac, Nasa Sewp, Or Any Other Federal Contract That Can Be Utilized To Procure The Requirement Listed Above? If So, Please Provide The Contract Number. please Submit Your Capabilities That Show Clear, Compelling And Convincing Evidence That You Can Meet The Requirement Described In The Attached Statement Of Work. responses To This Notice Shall Be Submitted Via Email To Renee Kreutzer At Renee.kreutzer@va.gov. Telephone Responses Shall Not Be Accepted. Responses Must Be Received No Later Than Friday, July 12th, 2024, At 5:00pm Cdt. If A Solicitation Is Issued, It Shall Be Announced Later And All Interested Parties Must Respond To That Solicitation Announcement Separately From Their Response To This Rfi. Responses To This Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. statement Of Work pharmaceutical Reverse Distribution department Of Veterans Affairs consolidated Mail Outpatient Pharmacy general the Purpose Of This Solicitation Is To Establish One Contract With A Reverse Distributor With Destruction Capability, Hereafter Referred To As The Contractor, Capable Of Assisting The Department Of Veterans Affairs (va) Consolidated Mail Outpatient Pharmacy (cmop), In Achieving Maximum Credit Return And In Processing Any Related Pharmaceutical Waste That May Arise Out Of Non-returnable Pharmaceuticals. Shouldn't Pharmaceutical Waste Generated By Non-returnable Be Disposed Of With Our Existing Hazardous Waste Existing Contract? This Was Specifically Brought Up In The Oig Report. the Government's Need For On-site And Off-site Processing Function Is Imperative To Assure Optimum Inventory Control And To Minimize The Violation Of Laws And Regulations, Especially In The Area Of Pharmaceutical Waste Disposal. The Contractor Shall Be Compliant With All Applicable Regulations Related To Hazardous Waste Handling. it Is The Intent That An Efficient Returns Processing Method Where Expired Pharmaceuticals Shipped To A centralized Reverse Distributor Will Reduce Total Costs In The Health Care System Returns To Be Processed Will Cover Expired Pharmaceuticals And Pharmaceuticals Due To Be Expire Within 120 Days From Authorized Agencies Approvedwasn't It Also Discussed In Report The Maintaining 120 Days Locally Until Ready For Return/disposition? To Participate In The Va S Pharmaceutical Prime Vendor (ppv) Program. Contractor shall Only Accept Otcs And Pharmaceutical Products Including Unit Dose And Partial Bottles Any Other Products Will Be Returned To The Facility By The Contractor At The Expense Of The Facility.the Oig Report Wanted The Decision Made Prior To Sending To Vendor/pickup From Vendor. award the Government Intends To Award One (1) Indefinite Delivery, Indefinite Quantity, Firm-fixed Price contract, How Is It A Firm Fixed Price When The Value Given Can Be Unknown At Submission? resulting From This Solicitation For A Potential Five-year Period Of Performance. The Government will Make This Award Based On Technical Capability, Past Performance And Price. Service Fees Shall consist Of A Percentage Of The Estimated Return Value For Expired Or Near Expired Pharmaceuticals And The costs Associated With Destruction Of Non-returnable Pharmaceuticals. Estimated Return Value Is The Amount That Is Expected To Be Credited Based On The Pricing File On The Date The Material Arrives At The Contractor S Processing Facility. The Proposed Reverse Distribution Processing Fee Shall Be A Firm Fixed Fee Of The Percentagehow Is Estimated Return Value Calculated? Of Estimated Return Value And Should Cover All The Contractor S Costs Including, But Not Limited To, Packaging, Shipping, Processing And Any Other Applicable Costs Or Fees Incurred In Performance Of Reverse Distribution Services. Payments Shall Be Based On The Actual Credits, Not Estimated Or Anticipated Credits, Thereby Increasing The Contractor S Incentive To Obtain Maximum Credit Amounts. The Proposed Waste Disposal Fee Shall Be A Firm Fixed Fee Based On The Number Of Pounds Of Product Destroyed. Award Will Be Made In The Aggregate For All Line Items For The Base Year And Option Years. To Be Considered For Award, Offerors Are Required To Submit A Proposal For All Line Items. Proposals That Fail To Include Fees For The Base Year And Each Of The Four Option Years For All Line Items Will Be Rejected And Will Receive No Further Considerationwhere Does The Price Field Come From? What About Open Market Items And Aphena? what It They Don't Process Timely Upon Receipt? . estimated Annual Requirements va Estimated Pharmaceutical Returns For 2023 Were $7,000,000.00. The Estimated Volume For Each Facility Listed In Attachment A Represents The Government S Best Estimate Of Annual Returns In Dollars And Pounds Of Disposal That Will Be Made Through Resultant Contracts. The Government Guarantees That It Will Order A Minimum Of $2,500 What Is The Minimum For And Is It On A Credit Card? from The Contract Awardee For The Performance Of Reverse Distribution Services Under Any Contract Resulting From This Solicitation. The Total Ceiling For All Cmop Generated Sales From The Performance Of Reverse Distribution Service Shall Not Exceed $10,000,000 Will The Total Ceiling Be Sufficient? for The Entire Performance Period, Inclusive Of The Base Year All Four Option Years And The 6-month Option To Extend. regulatory Compliance the Contractor Shall Be Required To Provide All Plant, Equipment, Materials, And Labor Needed To Process Credit Return And/or Arrange For Proper Disposal Of Designated Define Designated? pharmaceuticals. Contractor Shall Be Responsible For Complying With All Applicable Federal Regulations Such As The Code Of Federal Regulation (cfr) Title 21 Food & Drugs, Title 29 Hazardous Materials, Title 40 Protection Of The Environment, Title 49 Department Of Transportation: U.s. Environmental Protection Agency (epa), Occupational Safety And Health Administration (osha), Food And Drug Administration (fda), Drug Enforcement administration (dea), 41 U.s.c. Chapter 67, Service Contract Labor Standards And Va Regulations. The contractor Shall Also Comply With Applicable State/local Regulations, And Consult With Regional Offices Of the Federal Regulatory Agencies That Have Jurisdiction Over Their Operations To Ensure Compliance With Laws And Regulations Of Host Countries. Accordingly, The Contractor Shall Arrange For, Recommend, And/or advise The Returning Drug Distribution Point Of The Proper Means Of Transporting The Returned Products Oig Report Wanted The Decision Made Prior To Leaving Facility. to the Contractor's Central Processing Facility. licenses, Permits, Registration, Insurance all Necessary Permits And Licenses Required By Federal, State, And Local Authorities Shall Be Acquired And maintained By The Contractor For The Life Of The Contract. This Includes Required Licenses, Certifications, etc. For Individual Contractor Staff As Well As Any Required Permits And Licenses For Interstate Transport, And storage/disposal Of Hazardous And Non-hazardous Unserviceable And Non-returnable Items Or Returns. This includes But Is Not Limited To Dea, Dot, Epa, Fda, Osha And Individual State Regulations. the Contractor Shall Be A Licensed Dea Registrant To Handle Schedule Ii - V Controlled Substances. A copy Of All Renewals Shall Be Forwarded To The Nco 15 Contracting Officer For Retention In The Contract File. the Contractor Shall Have Proper Insurance Coverage, Including Environmental Remediation And Be Prepared To List The Cmop As Additional Insured If Awarded A Contract. A Copy Of Such Insurance Coverage Shall Be Provided To The Contracting Officer, Upon Request. contractor And Subcontractor License Qualifications Requirements the Contractor And Any Respective Subcontractors Shall Maintain All Necessary Licenses, Permits And certifications Required By The Resource Conservation And Recovery Act, Clean Air Act, Clean Water Act, occupational Safety And Health Administration, And All Licenses And Permits Required By Local Agencies For Reverse Distribution Operations. All Vehicles Shall Have Proper State And Federal Department Of transportation (dot) Licenses Required For The Transportation Of Hazardous Wastes For Each Jurisdiction In which They Will Be Operating Under This Contract. shipping/processing Arrangements the Cmop Will Contact The Contractor Directly To Arrange For A Return Shipping Date. The Contractor Shall Provide All Instructions, Forms, Labels And Dea Approved Tamper-proof Pouches Needed To Ship The Designated Items To A Contractor's Central Processing Facility. Facilities Will Make The Determination Whether To Have A Contractor Work On-site To List All Pharmaceuticals And Prepare Their Outdated Products For Shipment To The Reverse Distribution Facility For Processing Or Have The Contractor Provide Off-site Service. Whether The Returns Are Processed Using The Contractor S On-site Representative Or Via Off-site Processing, The Contractor Is Responsible For The Shipment And Associated Costs From The Facility To The Contractor S Reverse Distribution Facility. if On-site Service Is Desired, The Contractor Shall Provide On-site Servicing Within Ten (15) Business Days From The Date Of The Facility Request. When Proposing Fees In Response To This Solicitation, The Contractor shall Anticipate, At A Minimum, 12 On-site Visits Within A Calendar Year Per Facility. A Minimum Might Be Hard For New Systems Coming Up. facilities Requiring more Than 12 On-site Visits Within A Calendar Year May Be Subject To Additional Fees Per Additional Visits, such Fees Shall Be Negotiated At The Order Level By The Cognizant Contracting Officer. The Contractor Shall not Separate Returnable From Non-returnable Pharmaceuticals On-site, Instead The Contractor Shall Package The Designated Returns And Transport Them To The Contractor S Facility Where The Determination Will Be Made Concerning Product That Is Returnable And Product That Is Waste.isn't This Against The Oig Report? The Contractor Shall Prepare A List Of Pharmaceuticals Removed From The Pharmacy And The Facility Must Validate The How Will The Site Validate When Already Removed From Facility? contents Of The List For accuracy. Any Discrepancies Shall Be Resolved Prior To The Removal Of The Pharmaceuticals From The facility By The Contractor. Discrepancies Have Been Very Difficult To Reconcile Because Of The Way The Vendor Accounts For Half Tabs Or Pieces. the Contractor Shall Remove Or Pick Up Controlled Substance Returns Because Of The Discrepancies Were Such An Issue, Both Controlled Cmop Locations Are Doing In House. from The facility By Close Of Business The Same Day As Service Is Completed And Boxed For Return. Large Or Special pickups Requiring Separate Removal Shall Be Scheduled Within 48 Hours Of Service, And Daily Updates Will Be Provided To The Facility Until Pickup Is Complete. Chain Of Custody Paperwork Shall Be Prepared For controlled Substances And Given To The Returning Facility By The Contractor At The Time The Package(s) Are Prepared For Shipment. Within Thirty (30) Days Of Receiving The Returned Goods, The Contractor Shall Process All Designated Items By Sorting, Listing, And Processing Items Through Either A Manufacturer's Credit Program Or Through The Disposal Process In Accordance Isn't This Against What The Oig Report Identified? with All Applicable Federal, State And Local Regulations. The Contractor Shall Comply With Any Participating Customers Additional Security Requirements And Procedures For Access To Facilities. All Costs Associated With Gaining Access To Any Customer Facility Shall Be The Responsibility Of The Contractor. pharmaceuticals Qualifying For Manufacturer's Return products Qualifying For Manufacturer S Return Are Pharmaceuticals, Including Partials Pharmaceuticals, In the Original Manufacturer Containers. Everything Else Is Considered Waste And Facilities Must Follow Applicable Federal, State, And Local Laws And Ordinance For Waste Disposal. For Pharmaceuticals That qualify For Manufacturer S Return, The Contractor Shall Provide The Returning Facility A Report Stating The estimated Return Value (erv) How Is Erv Determined? of Those Items. The Erv Will Be Used By The Customer And The Contractor As An Estimate For The Amount That Is Expected To Be Credited. To Obtain The Manufacturer's Erv The contractor Shall Use The File At Http://www.pbm.va.gov/drugpharmaceuticalprices.aspx. Because There are Daily Price Changes, The Date To Be Used For The Pricing File Is The Date The Material Arrives At The Reverse Distributor S Processing Facility. The File Is A Dbase Iii Compatible Database (.dbf) File. to Determine The Appropriate Price To Establish The Erv, The Contractor Shall Use The Following Order Of Precedence, And As Eligibility For These Prices Dictates: 1. National Contract Price (nc Price) 2. Va Federal Supply Schedule Price Restricted (va_fss) 3. Big 4 Price (big4_price) 4. Federal Supply Schedule Price (fss Pricewhat About Open Market And Consolidated Purchases? ) if An Item Does Not Appear In The Database, Then The Contractor Shall Use The Wholesale Acquisition cost (wac) As The Basis For Establishing The Erv For That Item. The Contractor Shall Use The Prices Published By First Data Bank As The Source For Obtaining The Wac Prices. Single Order Processing: Single Order Processing Is Required For Each Visit/pickup/package Sent. No Batch Processing.define Single Order Processing. pharmaceuticals Ineligible For Credit From Manufacturer the Contractor Shall List All Items (including Non-controlled And Controlled Substances And Non-hazardous and Hazardous Substances) Designated For Disposal On A Disposal Manifest. This List Will Include At A minimum Product Name, National Drug Code (ndc) Or Catalog Number, Quantity, Total Estimated Return value, And Reason For Non-eligibility For Credit. Oig Report Referenced A Database Where They Could Tell Immediately If Something Was Non-eligible. separate Manifests Shall Be Provided For The Disposal Of schedule Ii V Controlled Substances And When Disposing Of Hazardous Waste Products As Defined By The epa Resource Conservation And Recovery Act (rcra) Regulations. A Certificate Of Destruction including The Disposal Date, Destruction Method, Destruction Location, Weight, Disposal Company Name And proof Of Destruction Affidavit Shall Be Provided To The Returning Facility And Maintained On The Reporting Website Upon Completion Of Destruction. All Manifests Shall Be Provided To The Returning Facility Within 30 Calendar Days Of Contractor's Item Receipt, With The Exception Of The Certificate Of Destruction/affidavit Which Shall Be Provided Within 30 Days Of The Completion Of Destruction. shipments To The Contractor That Require Transport To The Disposal Location Shall Be Done Via Approved And licensed Vehicles In Accordance With Federal, State, And Local Laws And Regulations Where The Processing will Be Completed. Contractor Spills Or Releases Of Toxic/hazardous Substances Into The Environment Shall be Reported To The Returning Facility Immediately. payments this Contract Is Issued Under Exchange/sale Authority, I Need To Review Exchange/sale Authority. allowing The Government To Retain Reverse Distributed Pharmaceutical Proceeds For The Sole Purpose Of Procuring Additional Pharmaceuticals. Such proceeds Are Referred To As Credits Throughout This Contract To Align With Commercial Practice. The payment Of Return Fees And Disposal Services To The Contractor Based On The Estimated Return Value (erv) Obtained From The Pricing File In Paragraph 9 Of The Statement Of Work Will Be Paid By The government And Not Out Of Facilities Credits After Actual Credits Are Obtained From The Manufacturer Through The Va Pharmaceutical Prime Vendor (ppv). When Actual Credits Are Received, The Contractor Shall Update Its Database Reflecting The Actual Credits Received From The Manufacturer And Reconcile The difference Between The Estimated Return Value And The Actual Credits Received Based On The Manufacturers Credit Memos. Credit Memos Must Be Requested By The Contractor From The Manufacturers For All Credits Issued. Credit Memos Will Be Provided By The Contractor To Each Facility Receiving Credits And Used By each Facility For Comparison Of Records/transactions Of Credits Pending, Credits Received. On A Quarterly basis, The Contractor And Each Agency/facility Will Work Together To Reconcile Any Discrepancies Between the Facility Records And The Contractor Records. The Exact Payment Amount To Be Made To The Contractor Shallis This Amount Paid For Using A Credit Card Or By Ood With Money Estimated For Each Pickup For The Year? Include Only The Awarded Contracted Fee For Return And Disposal Services As Defined Under Paragraph 2, Awards And Shall Be Paid Directly From The Government Not Through Credits. to Ensure Adequate Tracking Of Credits From Inception To Disposition, The Contractor Shall Provide The Ppv Confirmation Of Itemized Credit Statements Received From The Manufacturers At Least On A Monthly Basis. the Contractor Shall Instruct Manufacturers To Issue All Credits Directly To The Ppv Since The Ppv Has Credit Accounts Established For Each Authorized User Of The Ppv Program For Purposes Including Reverse Distribution. Will We Need A Special Ppv Account For Rd? Are They Going To Use The Tpc Account? any Credits Received By The Contractor From The Manufacturer Shall Be Forwarded To The Ppv Within Ten (10) Business Days From Date Of Receipt. In Addition, Each Agency/facility That Receives Credits Directly From The Manufacturers As A Result Of Reverse Distribution Processing Will Be Instructed To Notify The Contractor Of Receipt Of Such Credits So That The Contractor Can Update Their Electronic Reporting System. Credits Will Be Deposited Into The Individual Facility Accounts By The Ppv Upon Receipt Of Itemized Credit Statements For Each Individual Facility Provided By The Contractor. The Credit Statements Provided By The Contractor To The Ppv Shall Include The Customer Account Number And Appropriate Invoice Number To Facilitate This Process And For Tracking Purposes. Based On The Above, Any Arrangements To Facilitate The Processing Of Credits Through The Ppv Must Be Made Solely Between The Reverse Distributor And The Ppv. Any Fees Associated With This Arrangement Shall Not Be Removed From The Facility Credits Due. Credits May Not Be Used By Va Ppv Customers For Additional Value-added Services From The Contractor, Such As Report Customization Or Additional Site Visits, For Va Facilities. within 15 Days From Receipt Of Award, The Cmop Contracting Officer Shall Be Notified By The Contractor Awarded A Contract Under This Solicitation If Any Business-to-business Agreements Cannot Be Reached With The Va Ppv. Failure Or Refusal To Reach Agreement With The Va Ppv Shall Constitute Sufficient Cause For Terminating The Contract Under Federal Acquisition Regulation Part 52.212-4(m), Contract Terms And Conditions-commercial Items, Termination For Cause Unless Such Failure Is Unintentional And For Valid And Justifiable Reasons Despite Good Faith Discussions. The Contractor Is Encouraged To Establish A Working Relationship With Each Manufacturer And Comply With Each Manufacturer S Return Goods Policy To Ensure Maximum Credit Receipt And Reduce The Cost Of Returning Non-returnable Items. The Contractor Is Responsible For Contacting The Manufacturer To Ensure That Credits Are Received In Accordance With The Negotiated Timeframe Stated In Each Return Goods Policy And To Assist In Resolving Issues Of Inadequate Or Non-payment Of Outstanding Credits. If Manufacturers Have An Established Reverse Distributor That Handles Their Credit And Return Process, The Awarded Contractor Shall Make Every Effort To Work With These Reverse Distributors That Have Current Agreements Directly With The Manufacturers. note: There May Be Instances Where More Favorable Return Good Policies Have Been Negotiated on Federal Government Contracts. In Order To Take Advantage Of More Favorable Return Policiesit Has Been My Experience That Other Reverse Distribution Centers Doing The Work For Manufacturers Historically Are Very Difficult And Slow To Get Supporting Documentation. , the Government Contracting Officer Will Assist In Providing A Copy Of The Negotiated Agreement(s) To The Contractor. There May Be Manufacturers That Will Only Accept Returns Directly From The Facility And Will Only Provide Credits Through Their Own Reverse Distributor. If Known, the Contractor Shall Identify In Its Proposal, Those Manufacturers That Will Not Accept Products Through This Reverse Distribution Program. web-based Service Request Ordering System the Contractor Shall Provide An 800 Number And A Web-based Service Request Ordering System For Work Order Placement By Customers. At A Minimum, The System Shall Include Entry Fields For Facility Name, address, City, State, Zip Code, Contact Name, Phone Number, E-mail, Dea Number, Desired Pickup date, Description Of Returns And Estimated Quantity. In Addition, The Web-based Service Request Ordering system Shall Allow For Electronic Order Confirmation, Inventory Status Of Credits, Credit Reconciliation, And reporting Capabilities To Allow Facilities To Track From Inception Of Product To Credit Disbursement And/or disposal. reverse Distribution Program Eligible Facilities government Participants. The Contractor Shall Provide Reverse Distribution Services At The Fees Awarded Herein For The Facilities Below As Well As Other Government Agencies Approved To Participate In The Va S Pharmaceutical Prime Vendor (ppv) Program. consolidated Mail Outpatient Pharmacies (cmops) va Cmop leavenworth 760 5000 South 13th St leavenworth Ks 66048 **va Cmop leavenworth 760 5000 South 13th St shawnee Ks 66048 **future Location va Cmop chelmsford 761 10 Industrial Ave. chelmsford, Ma 01824-3610 va Cmop tucson 762 3675 Britannia Dr tucson, Az 85706 va Cmop lancaster 763 2962 S. Longhorn Dr lancaster, Tx 75134 va Cmop murfreesboro 764 5171 Sam Jared Drive murfreesboro, Tn. 37130 va Cmop murfreesboro Ii 764 3209 Elam Farms Pkwy murfreesboro, Tn 37127 va Cmop hines 765 5th And Roosevelt bldg. 37 Nw Dock 18 hines, Il 60141 va Cmop charleston 766 4136 Carolina Commerce Parkway ladson Sc 29456 offerors Are Advised That A Limited Number Of Additional Participants May Be Added Or Deleted By modification Throughout The Life Of The Contractneed To Add Eps & Possibly Mbm. . implementation Plan offerors Shall Submit A Written Proposed Plan Detailing Implementation Of The Reverse Distribution program Including Details On How Billing Will Be Completed (credit Card, Po, Etc.). Recognizing That some Facilities May Prepare Their Returns On A Monthly Basis, The Government Anticipates No More Than sixty (60) Days From The Date Of Award To Transition Facilities Over To The New Prospective Contracts. billing Requires The Ability To Accept Both Credit Card (visa And Mastercard) And Invoice Options Depending On The Value Of The Transaction. Individual Orders Will Specify The Local Options. Additional information Regarding Invoicing Procedures Is Included In The Clauses. contingency Plan the Contractor Shall Submit And Maintain A Plan For Contingency Operations, Which Identifies The Ability To provide Uninterrupted Support Of The Requirements Outlined In This Solicitation Under Emergency And/or contingency Conditionswould Need To Add The Functionality To Ship Every Thing In To Facility In Times Similar To Pandemic. . reports the Contractor Shall Provide A Return Detail Report By Manufacturer To Each Returning Facility Within (30) calendar Days After Processing For All Credit Returns. This Report Should Include At A Minimum, The customer Account Number, Applicable Order Or Invoice Number, Product Name, Ndc Or Catalog Number, Lot or Batch Number, Quantity Returned, Date Returned, Unit Of Measure, Estimated Return Value, And A List Of non-returnable Pharmaceuticals With The Weight And Cost For Disposal. An Additional Credit Report Shall Be Provided Showing Both The Estimated Credits And Actual Credits Received, Including Total Actual Credit Received And Credit Received By Unit Of Measure For Each Ndc, As Well As The Date That The Credit Was Issued, And Identify Contractor Fees Taken For Each Pharmaceutical Return. The Contractor Shall Provide Copies Of The Manufacturer Credit Memos With This Report To Ensure Adequate Tracking Of Credits From inception To Disposition. Separate Reports Shall Be Provided For Schedule Ii V Controlled Substances And for Hazardous Waste To Include Weight Of Disposal. The Contractor Shall Provide A Web-based Reporting Tool That Will Generate The Following Reportswill This Vendor Handle Dscsa Or Will Manufacturer Be Notified To Handle? : 1. Monthly Status Reports Of Credit Receipts Listing The Contract/order Or Invoice Number, manufacturer, Estimated Return Value, Actual Return Value, And Pending Credits From The contractor To The Facility. 2.monthly Reconciliation Reports For Each Individual Account. Reconciliation Data Shall include But Not Be Limited To Ndcs, Quantities, Partial/full Data, Product Names, Vendors, strengths, Sizes, And Forms. 3. Quarterly Roll-up Reports Shall Be Provided To The Program Offices Identified Below which Include, As A Minimum The Erv For Non-credits (destruction), Charges For Services, credits Received, And Credits Pending. all Three Above Referenced Reports Shall Be Made Available On The Reporting Website And Sent To The following Personnel: va Reporting Requirement Shall Be Emailed To @va.govcreate New Distribution Groups For Each Site. va Reporting Requirements: format: ^ Delimited Text File And Excel Spreadsheet, Va Example Report Headers Shown Below (report Only Completed Transactions Within The Applicable Reporting Period) va Station Number contractor Name (reverse Distributor) customer Name (facility Name) customer Number (internal Contractor Customer Number) dea Number (if Applicable; 9 Alpha Numeric Designator) job Number (internal Job Number Assigned) wholesaler Account Number (account Number Credit Routed To) service Date ndc Number (national Drug Code; 11 Digits; No Dashes) ndc Package Size upc (if No Ndc Exists) product Name manufacturer dea Class (1, 2, 3, 4, Or 5; Leave Field Blank If Non-controlled) lot Number (if Applicable) qty Returned (as Decimal Of Total Number Of Ndc Units) unit Of Measure (bottles, Tablets, Cases, Etc.) form (sol Solution; Cap Capsule; Tab Tablet; Syr Syrup; Kit Kit; Sgl Soft gels; Pdr Powder; Pkt Packet; Crm Cream; Oin Ointment; Inj - Injection) expiration Date processing Fee (on-site / Off-site Fee Assessed) haz Disposal Cost non Haz Disposal Cost erv (estimated Return Value) arv (actual Return Value) credit Date (date Credit Awarded To Customer) credits (total Credit Received And Credit Received By Unit Of Measure) pending Credits (future Credits Due) non-return Value returnable (y/n) (indicate If Returnable) reason For Non-eligibility (indicate Reason For Non-returnable Items) bo9 Invoice Number Once Credit Is Issued ** Va-only Fields note: Va Will Have Access To All Customers Web-based Reporting Tools. The Reports Should Be Constructed To Allow The Customers Maximum Flexibility To Sort The Data As Needed. A Typical Report Should Provide The Customer S Name, Address And Phone Number, Ndc Of Drug, Generic Or Brand Name (when Appropriate), Manufacturer, Quantity Returned And Unit Of Issue (e.g., Tablets, Milliliters, And Grams), Erv Or Non-returnable With A Reason Code. dashboard Reporting Requirement the Reverse Distribution Vendor Shall Provide A Web-based Corporate Level Dashboard And Reverse Distribution Information System Available To The User At Each Facility Or Each Agency For The Purpose Of managing, Tracking And Comparing The Processing Of Unused Pharmaceutical Returns Across The government Service Or Agency. The Web-browser Based Application Is The Preferred And Required Type Of digital Dashboard Specified By This Contract. The Reverse Distribution Information System Shall Provide For multiple Levels Of Access Based Upon The Users Level Within The Government Service Or Agency (e.g., Office of The Surgeons General, Regional Or Local Facility) And Shall Provide Data Elements Based Upon Standard Variables (see Paragraph 17, Reporting Requirements For Metric And Key Performance Indicators). The digital Dashboard And Reverse Distribution Information System Shall Be Configured To Track The Flow Of business Processes Associated With The Return, Destruction, Disposal, Waste, Credit Or Other Disposition Of unused Pharmaceuticals Processed From The Agency Through The Reverse Distributor. The System Shall provide Graphic Representation (i.e., Dials, Graphs, Charts, Etc.) Of High-level Processes And Allow For Drill Down Into Low Level Data, With The Purpose Of Allowing Agency Executive Level Leaders The Ability To View And Make Comparisons Of Return Processes And Data Across The Agency. The Dashboard Shall Use Standardized Metrics And Key Performance Indicators And Display These Data Points To Allow Comparison Between Different Levels Of The Agency (i.e., Agency Or Service Level, And Regional Level). The Digital dashboard Shall Display Data Elements In Both A Control Panel Format And Database Table Format. Users will Be Able To Generate And Export Data From The Control Panel Into A Downloadable Spreadsheet (e.g., excel Spreadsheet). The Digital Dashboard And Reverse Distribution Information System Will Allow Users To monitor The Return Of Unused Pharmaceuticals Through The Vendor And Compare The Activities Of The Various levels (i.e., Agency Or Service Level, And Regional Level). Features And Benefits Of The Dashboard And reverse Distribution Information System Shall Include Visual Presentation Of Performance Measures. ability To Identify And Correct Negative Trends; Measure Of Efficiencies/inefficiencies; Ability To Generate Detailed Reports Showing New Trends; Overall Visibility Of The Activities Across An Agency Or Service. efficient Identification Of Data Outliers And Correlations. The Dashboard Software/application Will Provide Decision Makers With The Input Necessary To Manage The Reverse Distribution Business Process By providing A Web-based Graphical User Interface Designed To Display Summaries, Graphics (e.g., Charts, graphs, Gauges) In A Portal-like Framework To Highlight Important Information And Benchmark Across A corporate, Regional And Treatment Facility Level So That The Number Of Pharmaceutical Credits Across The systems Can Be Maximized. training Requirements the Contractor Shall Provide, At No Cost To The Government, Orientation And Training Down To The Facility Level On The Various Reports And Functionality Of Reports To Assist The Facilities In Monitoring And Tracking Potential Credits. Training Shall Include Actual Demonstration And Operation Of The Web-based Electronic Service Request Ordering System. In Addition, The Reverse Distributor Shall Provide Updates And System Changes, And Training Prior To The Adoption Of Changes As They Occur Throughout The Term Of The Contract. Training Should Be Provided On-site At Each Participating Customer S Facility. The Contractor Shall Notify All Sites 14 Calendar Days Before The Date Of Their Scheduled Training. Training Shall Cover At A Minimum The Following: Full Web Access And Reports Training, Including Targeted Data Extrapolation. Reconciliation Reports Between Estimated And Actual Credits. Potential Inventory Management Strategies. an Instructional User Guide With Step-by-step Instructions On The Above Topics Shall Also Be Provided Via A link On The Reporting Website. A Contact Person And Telephone Number Shall Be Provided To Each Facility In the Event Additional Instruction Is Necessary Or If There Is A Change In Personnel. contract Administration Authority (a) The Nco 15 Contracting Officer Is The Only Person Authorized To Approve Changes Or Modifications To The Requirements Under This Contract On Behalf Of The Government. (b) In The Event The Contractor Makes Any Changes At The Direction Of Any Person Other Than The Nco 15 Contracting Officer, Such Changes Shall Be Considered To Have Been Made Without Authority And any Adjustments In Price Involved As A Result Of Unauthorized Changes To The Contract Will Not Be Ratified. (c) Each Facility Will Have A Designated Contracting Officer S Representative (cor) Who Will Serve as A Point Of Contact For All Matters Pertaining To The Technical Aspects Of The Contract. At Time Of contract Award, Or Upon Appointment The Contractor Will Be Furnished With A Copy Of The Cor S Appointment Letter. Cors Have Limited Authority As Delineated By The Cognizant Contracting Officer In Their Appointment Letter And Cannot Make Any Commitment Obligating The Government. (d) In Addition To Designated Cors That Will Be Responsible For All Technical Aspects Of The Contract, each Facility Will Have A Designated Ordering Officer Or Contracting Officer. Only Va Personnel officially Designated As Ordering Officers Under The Reverse Distribution Contract Or Warranted Contracting Officers May Place Orders Under This Contract. Ordering Officers Do Not Have The authority To Negotiate, Make Any Commitments Or Changes That Will Affect The Terms And conditions Of This Contract. Ordering Officer Designations Pertain Only To The Cmop S. federal Government Holidays the Following Information Is Provided To Assist The Contractor In Scheduling Returns When On-site service Is Required: new Year's Day January 2nd martin Luther King's Birthday Third Monday In January president's Day Third Monday In February memorial Day Last Monday In May juneteenth June 19 independence Day July 4th labor Day First Monday In September columbus Day Second Monday In October veterans Day November 10th thanksgiving Day Fourth Thursday In November christmas Day December 25th *if These Holidays Fall On A Saturday Or Sunday, The Contractor Should Contact The Returning facility To Determine On Which Day (friday Or Monday) They Will Be Observed. annual Federal Holiday Schedule May Be Attained At Https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ the Following Represents The Current Va Pharmaceutical Prime Vendor As Of The Date Of This Solicitation. the Contractor Will Be Given Notice Via E-mail Within 90 Days When A Change Occurs. mckesson Corp. Pharm. Group 1220 Senlac Drive carrollton, Tx 75006 point Of Contact: ms. Lori White, V.p. National Accounts phone: 972-446-5758 fax: 972-446-5337 i. General Information a. Offerors Shall Submit A List Of Names And Telephone Numbers Of Persons Authorized To conduct Negotiations. b. Delivery & Submission Method i. Electronic Delivery Of Proposals. Electronic Submission To @va.gov Is acceptable, And Preferred. Timeliness Of Proposals Will Be Determined Iaw 52.212-1(f) Or 52.215-1(c)(3)(ii)(a). Be Advised That Large Electronic Files Are Problematic Due To Limitation On Government Email Inboxes. In Addition .zip Files are Stripped From E-mails And Cannot Be Submitted. Utilization Of Amrdec safe At Https://safe.amrdec.army.mil/safe/welcome.aspx, Is Acceptable Transmission Tool. Send Early And Verify Receipt. Amrdec Safe Supports File sizes Up To 2gb. Usb And Cd Submissions Are Unacceptable As The Va Has Technical Restrictions/limitations On The Use Of Those Technologies. c. Proposal Format. Format Of The Proposal Volumes Shall Be As Follows: i. Text Size Shall Be No Smaller Than What Is Equivalent To Microsoft Word, Times new Roman, 10 Point, Uncompressed Fond. ii. Pages Shall Be Dated And Numbered Sequentially By Volume. A Cover Sheet Shall be Included With Each Volume Clearly Marking The Volume Number, Title, solicitation Identification And The Offeror S Name. iii. Each Volume Shall Contain A Glossary Of All Abbreviations And Acronyms Used And an Explanation For Each. iv. Elaborate Format, Color Representations, And Bindings Are Not Desirable. If submitted Via Hard Copy Three-ring Binders Are Preferred. The Pages In Binders shall Be Easily Removed To Facilitate Scanning. Any Pages That Are Changed (as A result Of Negotiations) Should Have Changed Information Clearly Marked By A vertical Line In The Right Margin Of The Page And/or Circling If Changing Data In A chart. The Offeror Shall Indicate The New Date On Revised Pages. v. Legible Tables, Charts, Graphs And Figures Shall Be Used When Necessary To Depict Organizations, Systems And Layout, Implementation Schedules, Plans, Etc. These displays Shall Be Uncomplicated, Legible, And Shall Not Exceed 11 By 17 Inches In size As Submitted Hard Copy Or Printed. Foldout Pages Shall Fold Entirely Within The Volume And Count As One Page. Foldout Pages May Only Be Used For Large Tables, Charts, Graphs, Diagrams, And Schematics, Not For Pages Or Text. For Tables, charts, Graphs, And Figures, The Text Shall Be No Smaller Than 8 Point, Times New roman. ii. Technical a. Technical Capability Information And Management Approach Shall Be Submitted As Volume I And Shall Be No More Than 50 Pages. The Technical volume Shall Be Provided As Follows: i. Identify Any Exceptions To The Solicitation S Technical Requirements And State Precisely How The Offered Supplies/services Differ. ii. Address Technical Capability Including The Ability To Serve All Required Areas And Website Reporting Services (including The Ability To Roll-up Data To Local, Regional And National Levels). iii. Provide The Management Approach To Schedules (including The Implementation Schedule, Technical Risk, On-site Visits And Processing) And The Proposed Contingency Plan. iv. The Information Provided Should Be Specific, Detailed, And Complete As To Clearly And Fully Demonstrate That The Prospective Contractor Has A Thorough Knowledge And Understanding Of The Requirement And Has Valid And Practical Solutions To Technical Problemswhat And Where Is Volume Ii . iii. Past Performance a. The Past Performance Portion Of The Proposal Shall Be Submitted As Volume Iii And Shall Be No More Than A Maximum Of Five (5) Pages For The Narrative Summary And 1 Page For The Matrix. b. The Offeror Shall Provide A Minimum Of Three (3) And A Maximum Of Five (5) Past Performance References. (see Paragraph E Below Re Additional Requirements) The Offeror shall Contact Past Performance References Directly And Request That They Complete And submit The Contractor Performance Questionnaire (attachment Hereto) To The Address In block 9 Of Sf 1449, Page 1 Of The Solicitation Or To @va.gov In Accordance With the Timeline Set In Block 8 Of Sf1449, Page 1 Of The Solicitation. The Completed Questionnaires Shall Be Sent Directly From The Poc To The Contracting Officer, under No Circumstances Shall The Questionnaires Be Returned To The Offerors. Any information Provided By The Offeror S References Is Subject To Verification/validation By the Government During The Evaluation Process. In The Event References Are Not Received By the Close Of The Solicitation, The Government May Make But Is Not Required To Contact And follow Up With The Listed References Identified On The Contractor Past Performance Data matrix. c. Offerors Shall Provide A One (1) Page Matrix Identifying The Following Information For each Of The i. Past Performance Questionnaires Sent Out: Organization/customer ii. Brief Description iii. Contract Number iv. Telephone & Email Of Organization/customer Point Of Contact (poc) the Offeror S Matrix Shall Contain A Minimum Of Three (3) And A Maximum Of Five (5) references To Contracts That Are Recent And Relevant To This Requirement. Proposals Must prove Ppqs Have Been Sent To Each Poc; Failure To Send The Ppq To Each Poc Will Be Considered A Proposal Deficiency And May Result In Exclusion Of The Offeror S Proposal From Consideration For Award. The Offeror Shall Exert Its Best Efforts To Ensure That At Least Two Pocs Per Relevant Contract Submit A Completed Present/past Performance questionnaire Directly To The Government. d. Up To Five (5) One-page Summaries Of Each Contract Reference Identified In The Past Performance Summary Matrix May Be Submitted. Offerors Should Include A Discussion Of any Significant Achievements And Explain Any Past Performance Problems That It Considers Relevant To The Proposed Efforts. Offerors Should Also Discuss Past And Present Efforts To Identify And Manage Program Risk. e. For The Purposes Of This Solicitation, Current Contracts Are Defined As Those On Which Performance Occurred During The Last Three (3) Years. In Determining Relevancy, The offeror Should Consider The Type And Value Of The Contract, And The Type Of Requirement Compared To This Solicited Requirement. The Offeror Should Also Consider The Level Or amount Of Effort. Only Past Performance Dealing With The Type Of Work Noted In The statement Of Work Included In The Solicitation Will Be Considered Relevant. The Offeror must Detail (if Using The Related Technology As A Reference) How The Related Technology Is Applicable To The Solicited Effort. Should The Offeror Not Explain How The related Technology Is Applicable, The Reference May Not Be Considered Relevant. If An offeror Has No Current Or Relevant Past Performance Information, They Should So State That In This Volume. f. Each Offeror Shall Submit Present And Past Performance Information For Itself On Projects Of Similar Size, Scope, And Technical Complexity. The Offerors May Choose To Submit Present And Past Performance Information For Major Proposed Subcontractors, Team Members, And/or Joint Venture Partners That Have Experience In Projects Of Similar Size, scope, And Technical Complexity With Its Proposal. The Total Number Of Past Performances references For Each Offeror Shall Not Exceed Five (including Any References Submitted By subcontractors, Team Members And/or Joint Ventures). This Volume Shall Provide A List Of current And Relevant Contracts On Which The Offeror Has Performed In The Format Requested In The Proposal Requirements Portion Of This Document. This Information, As Well As Other information The Government May Obtain Elsewhere Via Government Databases (cpars, ppirs Etc.) And Other Government Agencies (dcma, Dcaa Etc.), Will Be Used To evaluate The Offeror's Past Performance. The Government Reserves The Right To Solicit Feedback Beyond What Is Identified In The Questionnaire. Offerors Are Notified That The government Will Use The Data Provided In This Volume That Is Determined To Be Current And relevant To The Effort At Hand And Data Obtained From Other Sources In The Development Of performance Risk Assessments. iv. Price The Offeror Shall Complete The Pricing Tables In The Schedule. exceptions offerors Are Not Encouraged To Take Exceptions To This Solicitation, However, Any Exceptions Taken To The specifications, Statement Of Work, Or Terms And Conditions Of This Solicitation Shall Be Explained In Detail And Set Forth In A Cover Letter As Well As In The Cost Proposal. Offerors Are To Detail The Section, clause Paragraph And Page To Which They Are Taking Exception. Offers That Do Not Conform to The Requirements Or That Take Exception To Any Term In The solicitation May Be Determined Unacceptable And May Be Rejected without Further Evaluation. attachment A Estimated Annual Requirements By Agency attachment B Cmop Facility Listing attachment C Wage Determination Information attachment D Sample Wage Determination attachment E Past Performance Information attachment F Va Pharmaceutical Prime Vendor Contractor 52.212-2 Evaluation Commercial Items (oct 2014) (a) The Government Will Award A Contract Resulting From This Solicitation To The Responsible Offeror whose Offer Conforming To The Solicitation Requirements, Is Determined To Provide The Best Value To the Government. The Best Value Determination Will Be Based On The Merits Of The Offer And The offeror S Capability. The Best Value May Not Necessarily Be The Proposal Offering The Lowest Cost, nor Receiving The Highest Technical Rating. As Specified In The Far 52.215-1 Instructions To offerors--competitive Acquisition Provision, The Government Intends To Evaluate Proposals And award A Contract Without Discussions. An Offer Must Be Acceptable For The Offeror To Be Eligible For award. Offers That Do Not Conform To The Requirements Or That Take exception To Any Term In The Solicitation May Be Determined unacceptable And May Be Rejected Without Further Evaluation. (b) Proposals Will Be Evaluated On Technical Approach, Past Performance And Price As Listed In The Factors below. Evaluation Factors When Combined (other Than Cost/price) Are More Important Than Cost/price. however, Cost Is An Important Factor And Should Be Considered When Preparing Proposals. In summary, Technical/price/past Performance Tradeoffs Will Be Made. (c) The Offeror S Proposal Shall Be In The Format Prescribed By, And Shall Contain A Response To, Each Of the Areas Identified In The Proposal Instructions. The Evaluation Factors And Associated Subfactors For the Award Decision Are Listed Below. The Factors And Subfactors Are Listed In Descending Order Of importance. Factors I-iv, When Combined, Are Slightly More Important Than Factor V (price). factor I - Technical Capability (the Subfactors Are In Descending Order Of Importance) subfactor A Compliance With The Drug Supply Chain Security Chain Act. subfactor B Debit Memo. subfactor C Transparency Of Process list Of What Is And Is Not Returnable. Product Return List. Tell Us Onsite What Is And Not Returnable. how Long Process Takes And Accountability/chain Of Custody Until We Get The Return. Knowing How Long It Will Take To Get The Return. knowing Which Batch, The Credit Is For. communication Of The Process. ability To Serve All Required Areas website Reporting Services (including The Ability To Roll-up Data To Local, Regional And National Levels. subfactor D Management Approach To Schedules proposed Contingency Plan implementation Schedule: on-site Visits processing factor Ii - Past Performance the Government Will Assess Each Offeror S And Proposed Significant Subcontractor S Past Performance. the Assessment Will Be An Unbiased Judgment About The Quality Of An Offeror S Past Performance. The government Will Use Its Subjective Assessment To Make A Comparative Assessment Of An Offeror S Capability. Past Performance Is A Measure Of The Degree To Which An Offeror Satisfied Its Customers In The past And Complied With The Specification, Statement Of Work, Performance Work Statement, Contract Schedule And Contract Terms And Conditions. Past Performance Is Also A Measure Of The Risk Of Performance Associated With The Offeror. the Government May Solicit Information From An Offeror S Customers And Business Associates; Federal, state And Local Government Agencies And Databases; And From Other Persons And Organizations. The government Reserves The Right To Limit The Number Of References It Decides To Contact And To Contact References Other Than Those Provided By The Offeror. The Evaluation Will Take In Account The Same Type Of information Regarding Significant Subcontractors Proposed In The Offeror S Proposal. the Contracting Officer Is Not Responsible For Locating Or Securing Any Information Not Furnished With The offer. The Ssa/contracting Officer May, However, Utilize All Available Information, Including Ppirs And information Not Provided By The Offeror, In The Past Performance Evaluation. The Government Reserves The right To Review Less Than All Information Submitted, And To Only Analyze Sufficient Information To Make A reasonable Determination Of Each Offeror S Past Performance Rating. If Insufficient Information Regarding the Offeror S Corporate History Is Available, The Offeror Is Encouraged To Submit For Evaluation, Evidence Of relevant Past Performance On The Part Of The Offeror S Key/principal Employees, As Either A Prime- Or Subcontractor. offerors That Have No Record Of Past Performance (i.e., New Businesses) Must Submit A Signed And Dated Statement To That Effect. If An Offer Submits A Certification Statement And The Government Has No information Available Regarding The Offeror S Past Performance, That Offeror Will Receive A Neutral Rating (i.e., The Offeror Is Evaluated Neither Favorably Nor Unfavorably) For Past Performance. If Offerors (prime and Significant Subcontractors) Provide Reference Information That Is Deemed Not Relevant And Current, The offeror Will Receive A Neutral Past Performance Rating For Those Contracts. factor Iii Sdvosb/vosb provide Vosb And Sdvosb Status If Applicable To The Offer. The Greater The Equality Of Offers Within The non-price Factors And Price, The More Important This Status Becomes In Selecting The Best Value To The government. evaluation Will Be Based On Their Service-disabled Veteran-owned Or Veteran-owned Small Business Status And Their Proposed Use Of Eligible Service-disabled Veteran-owned Small Businesses And Veteran-owned Small Businesses As Subcontractors. eligible Service-disabled Veteran-owned Offerors Will Receive Full Credit, And Offerors Qualifying As veteran-owned Small Businesses Will Receive Partial Credit For The Service-disabled Veteran-owned And veteran-owned Small Business Status Evaluation Factor. To Receive Credit, An Offeror Must Be Registered And Verified In Vendor Information Pages (vip) Database (https://www.vip.vetbiz.gov). non-veteran Offerors Proposing To Use Service-disabled Veteran-owned Small Businesses Or Veteran-owned Small Businesses As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. Offerors must State In Their Proposals The Names Of The Sdvosbs And Vosbs With Whom They Intend To subcontract And Provide A Brief Description Of The Proposed Subcontracts And The Approximate Dollar Values Of The Proposed Subcontracts. In Addition, The Proposed Subcontractors Must Be Registered And verified In The Vetbiz.gov Vip Database (https://www.vip.vetbiz.gov). factor Iv - Price this Factor Takes Into Account The Service Fees Quoted In The Schedule For Line Items 0001 Through 0008 And The Government S Estimated Quantities. The Proposed Reverse Distribution Processing fees For Line Items 0001, 0002, 0005 And 0006 Shall Be A Firm Fixed Fee Expressed As A Percentage Of The Actual Credits Received And Should Cover All The Contractor S Costs, Including But Not Limited To, Packaging, Shipping, Processing, And Any Other Applicable Costs Or Fees Incurred In Performance Of Reverse Distribution Services. The Proposed Waste Disposal Fees Quoted For Line Items 0003, 0004, 0007, And 0008 Shall Be A Firm Fixed Price Per Pound Of Product Destroyed. a. The Government Will Evaluate The Offeror S Proposed Fees For All Line Items For The Base Year And All Four Option Years. Evaluation Will Be Made In The Aggregate For All Line Items Listed In The Schedule. The Total Aggregate Price For Each Solicitation Line Item Will Be Computed By Applying The Proposed Fee (for The Base Period, Four Option Periods And 6-month Option To Extend) To The Estimated Quantities For Each Line Item. The Results For All Line Items Will Be Aggregated To Determine The Total Aggregate Price Of An Offer For The Purposes Of Determining The Lowest Priced Offers. b. To Be Considered For Award, Offerors Must Submit A Fee For Line Items 1 Through 8 For The Base Year, All Four Option Years And 6-month Option To Extend. Award Will Be Made In The Aggregate For All Line Items Provided In The Schedule Of Supplies/services. Proposals That Fail To Include A Fee For All Line Items Shall Be Rejected And Shall Receive No Further Consideration. c. Options. The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement. The Government May Determine That An Offer Is Unacceptable If The Option Prices Are Significantly Unbalanced. Evaluation Of Options Shall Not Obligate The Government To Exercise The Option(s). d. A Written Notice Of Award Or Acceptance Of An Offer, Mailed Or Otherwise Furnished To The Successful offeror Within The Time For Acceptance Specified In The Offer, Shall Result In A Binding Contract Without further Action By Either Party. Before The Offer's Specified Expiration Time, The Government May Accept An offer (or Part Of An Offer), Whether Or Not There Are Negotiations After Its Receipt, Unless A Written Notice Of withdrawal Is Received Before Award. schedule Of Supplies/services description Of Service: Furnish All Necessary Labor, Materials, And Equipment To Process Pharmaceutical Products In Accordance With The Requirements Of The Statement Of Work). please Note: All Fees/prices Must Include The 0.5% Cost Recovery Fee What Is This Fee? and A Fee/price Must Be Submitted For Every Line Item. The Estimated Quantities Reflect The Government S Total For This Procurement. line Item 0001: On-site Processing At A Government Facility Of Returnable Pharmaceuticals (controlled And Non-controlled Substances). Propose Prices As A Percentage Of The Actual Credits To be Received From Pharmaceutical Suppliers. Invoices Must Be Submitted; Payments Will Not Be Made Through Credits . contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0002: Off-site Processing At The Contractor S Facility Of Returnable Pharmaceuticals (controlled And Non-controlled Substances). Propose Prices As A Percentage Of The Actual Credits To be Received From Pharmaceutical Suppliers. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0003: Disposable Of Non-returnable Non-hazardous Pharmaceuticals. Propose As A Firm Fixed Price Per Pound. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal line Item 0004: Disposal Of Non-returnable Hazardous Pharmaceuticals. Propose Prices As A Firm Fixed Price Per Pound. contract year estimated annual returns processed unit price total amount base Year % Of Actual Credits Received option Year 1 % Of Actual Credits Received option Year 2 % Of Actual Credits Received option Year 3 % Of Actual Credits Received option Year 4 % Of Actual Credits Received 6 Month Option to Extend % Of Actual Credits Received subtotal cost Recovery Fee And Submission Of Quarterly Sales Report (a) Quarterly Reports. The Contractor Shall Report All Actual Credits Received And Total Dollar Value Of disposal Services Under This Contract As Separate Line Items And Submit Collected 0.5% Cost Recovery Fees on Dollar Amount Of Credits Received And Value Of Disposal Services As Follows: (1) The Contractor Shall Accurately Report The Dollar Value, In U.s. Dollars And Rounded To The Nearest Whole Dollar, Of All Sales Made Under This Contract By Calendar Quarter (january 1 March 31, April 1 June 30, July 1 September 30, And October 1 December 31). Reported Credits Received And Total Dollar Value Of Disposal Services Must Include All Credits Received And Total Dollar Value Of Disposal Services Made To All Authorized Contract Users. The Report Shall Reflect Actual Credits Received And Total Dollar Value Of Disposal Services By Separate Line Item And Shall Be Segmented By The Department Of Veterans Affairs (va) And Other Government Agencies (oga). A Cost Recovery Fee Equivalent To 0.5% Of The Total Actual Credits Received And Total Dollar Value Of Disposal Services Shall Be Collected From All Contract Users. The 0.5% Cost Recovery Fee Shall Be Imbedded In The Awarded Contract Fees/prices And Offers Submitted In Response To This Solicitation Shall Include The Cost Recovery Fee In Every Line-item Fee/price Offered. The Reported Contract Totals Shall Include The Cost Recovery Fee And Each Quarterly Report Shall Show The Total Cost Recovery Fee Amount Collected On The Reported Actual Credits Received And Total Dollar Value Of Disposal Services. The Contractor Shall Maintain A Consistent Accounting Method Of Reporting, Based On The Contractor S Established Commercial Accounting Practice. (2) Contract Reports Are Due To The Va Contracting Officer Within 60 Calendar Days Following The completion Of Each Reporting Quarter Or Completion Of The Contract, Whichever Occurs First. A Report Is Required Even When No Billings Or Invoices Are Issued, Or No Credits Or Disposal Services Are Performed During The Contract Period. (3) The Report Signed By An Authorized Representative Of The Contractor Shall Be Sent By Mail Or facsimile To The Contracting Officer. Mailed Reports Shall Be Sent To The Address Listed Below. facsimile Transmissions May Be Made To: (708) 786-5221. department Of Veterans Affairs national Acquisition Center (049a1n2) p.o. Box 76 first Avenue, 1 Block North Of Cermak, Bldg. 37 hines, Il 60141 (4) In Addition To The Submission Of Quarterly Reports Due To The Contracting Officer Within 60 Days after The End Of Each Reporting Quarter, Contractors Shall Provide Copies Of Reports Simultaneously With Contractor S Cost Recovery Fee Payment Submissions Via Facsimile, To The Attention Of c.r. Agent Cashier, fax: (708) 786-7525. (b) Cost Recovery Fee. The 0.5% Cost Recovery Fee Amount Collected And Due Shall Be Paid Either Electronically Or By Check And Shall Be Addressed To The Department Of Veterans Affairs . When The Contractorthe Highlighted Section Above Mentioned That The 0.5% Recover Fee Be Embedded In The Award Costs. Has Multiple National Contracts, The Fee May Be Consolidated Into One Check. Consolidated payments For Multiple Contracts Shall Identify Each Contract Number Included, Dollar Amount Remitted For Each Contract Number, And Reporting Quarter. To Ensure That The Payment Is Credited Properly, The Contractor Shall Identify The Check Or Electronic Transmission As A Cost Recovery Fee And Include A Copy Of The Applicable Report. The Cost Recovery Fee Payment Is Due To The Fiscal Division At The Same Time The Sales Report Is Due To The Contracting Officer, I.e., Within 60 Calendar Days Following The Completion Of Each Reporting Quarter Or Completion Of The Contract. cost Recovery Fee Payments Shall Not Be Combined With Any Industrial Fund Fee Payments. Contractors Shall Remit Separately Any Industrial Fund Fee Payments In Support Of Any Of The Contractor S Federal Supply Schedule Contracts. (1) Cost Recovery Fee Payments Made Electronically Shall Include The Following Information: receiving Bank Name: Department Of Treasury receiving Bank Contact: Cash Link Ach Receiver contact Phone: 301/887-6600 receiving Bank City, State: Richmond, Virginia receiving Bank Routing/transit Number: 051036706 receiving Bank Capability: Ccd+ receiving Account Number: 220020 820 Ach Format Used By Receiving Bank: Standard contract Number(s): (contractor Shall Insert The Contract Number, which Will Be Assigned By The Va Contracting Officer At Time Of Award.) (2) Cost Recovery Fee Payments Made In Check Form Shall Be Made To The Attention Of Department Of Veterans Affairs And Mailed To The Following Address: fiscal Division (901a) attn: C.r. Agent Cashier p.o. Box 7005 hines, Il 60141 (c) The Government Reserves The Right To Inspect Without Further Notice, Such Records Of The Contractor As Pertain To Actual Credits Received Or Total Dollar Value Of Disposal Services Under Any Contract Resulting From This Solicitation. Willful Failure Or Refusal To Furnish The Required Reports, Or Falsification Thereof, Shall Constitute Sufficient Cause For Terminating The Contract Under Far 52.212-4(m), Contract Terms And Conditions - Commercial Items, Termination For Cause. (d) Failure To Remit The Full Amount Of The Cost Recovery Fee Within 60 Calendar Days After The End Of The Applicable Reporting Period Constitutes A Contract Debt To The United States Government Under The Terms Of Federal Acquisition Regulation (far) Subpart 32.6. The Government May Exercise All Rights Under The Debt Collection Improvement Act Of 1996, Including Withholding Or Setting Off Payments And Interest On The Debt (see Far Clause 52.232-17, Interest). Should The Contractor Fail To Submit The Required Sales Reports, Falsify Them, Or Fail To Timely Pay The Cost Recovery Fee, The Government Shall Have, In Addition To The Rights And Remedies Described In This Clause, All Other Rights And Remedies Permitted By Federal Law And Statutes. guaranteed Contract Minimum the Government Guarantees That The Selected Contract Awardee Will Be Able To Generate A Minimum Of $2,500 In Revenue For Their Performance Of Reverse Distribution And Disposal Services Under The Contract resulting From This Solicitation. Revenues Are Generated From The Percentage Fees For Processing Returns Andwhy Have A Contract Minimum? Price Per Pound For Disposal Services. Total Revenues Earned By The Contractor Will Be Monitored Through The Corporate Dashboard Requirement Of The Statement Of Work.