Province Of Sarangani Tender

Description Request For Proposal Date: 26 June 2024 Rfp No.: Cs-2024-05-001 Name Of Consultant/consulting Firm: Address: Contact No.: E-mail Address: Tin: Philgeps Registration No.: The Provincial Government Of Sarangani – Sarangani Tourism And Investment Promotion Center (stipc), Thru Its Bids And Awards Committee (bac), Intends To Procure Consultancy Services For The Formulation Of The Sarangani Tourism Development Plan 2024-2028 Through Small Value Procurement (svp) Under Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Details Of The Procurement Project Is Indicated Below: Terms Of Reference Consultancy Services For The Formulation Of The Sarangani Tourism Development Plan 2024-2028 I. General Information: Service/ Work Description: Sarangani Province Tourism Master Plan (sptmp) 2024-2028 Project/program Title: Procurement Of Other Professional Services For The Formulation Of Sarangani Province Tourism Master Plan (2024-2028) Post Title: Local Prc- Licensed Consultant And Planner Duration: Approximately Three (3) Months Ii. Background/ Rationale: Sarangani Is A Province Of The Philippines Located In The Soccsksargen Region In Mindanao. Its Capital Is Alabel And Borders South Cotabato To The North And Davao Del Sur To The East. Sarangani Is Part Of The South Cotabato - Cotabato Province, Sultan Kudarat – Sarangani - General Santos City (soccsksargen) Development Cluster, And Is Linked By Paved Roads To The International Airport And World-class Fish Port Of Gen. Santos City. Good Roads And Regular Flights Through Gen. Santos City Allow The Province Easy Access To Manila, Cebu, Davao City, As Well As The Rest Of The Soccsksargen Areas. The Province Is Situated As The Country’s Major Gateway To The Brunei-indonesia-malaysia-the Philippines - East Asean Growth Area. With Its Proximity To Its Regional Counterparts, Sarangani Is In A Unique Position To Marshal Its Resources, Entice Tourists And Investors, And Compete In An International Market Under A Borderless Trade Regime. Inasmuch As The Sarangani Province Would Want To Take Advantage With Its Competitive Advantage In Terms Of Nature, Culture, Adventure Assets And Resources, However Tourism Industry Development And Promotional Activities In Sarangani Is Still Inadequate Since There Is No Tourism Master Plan. The Tourism Master Plan Will Serve As The Road Map For The Province’s Success As A Destination And To Attract Investors. With The Role Of The Local Government, That Is To Promote The Social, Economic, Environmental And Cultural Well–being Of Their Communities, The Lgu Has A Mandate To Craft Their Own Tourism Plan Which Sets Out The Priorities Over The Medium To Longer Term And How The Local Authority Intends To Contribute To Community Well–being. Tourism Development And Promotion Are Among The Functions Of Local Government Units (lgus) As Mandated By The Local Government Code Of 1991 (ra 7160). In Order To Harness The Engine Of Socioeconomic Growth And Cultural Affirmation To Generate Investment And Employment In The Province, It Is High Time That The Sarangani Should Have A Tourism Master Plan That Aims To Develop A Globally Competitive, Environmentally Sustainable, And Socially Responsible Tourism Industry That Promotes Inclusive Growth Through Employment Generation And Equitable Distribution Of Income Thereby Contributing To Building A Foundation For A High-thrust Society. Iii. Legal Basis: Under The Tourism Section Of The Devolution Transition Plan (dtp) Of The Province Of Sarangani For 2022-2024, The Office Of Sarangani Tourism And Investment Promotion Center- Tourism Section Is Mandated To Formulate The Sarangani Tourism Master Plan To Provide Direction For The Development And Promotion Of Tourism. Iv. Objectives: Pursuant To The Devolution Transition Plan (dtp) Of The Province Of Sarangani For 2022-2024, The Main Objective Of The Project Is To Develop A Sarangani Tourism Master Plan And Work For Its Adoption And Implementation By The Provincial And Its Local Governments Units. Further, It Also Aims To Identify Priority Tourism Project-areas With Potential Tourism Value And To Outline Approaches In Developing Such Areas. V. Expected Output: By The End Of The Contract Period Under This Tor, The Consultancy Firm Is Expected To Produce A Draft Of Sarangani Province Tourism Master Plan. Vi. Scope Of Work: The Formulation Of The Sptmp 2024-2028 Shall Be Based Primarily On The Conduct Of Document Review/desk And Literature Review, Rapid Site Appraisal, Key Informant Interviews/stakeholders’ Consultation, Focused Group Discussions, Strategic Planning Workshops, Site Visits, Desktop Research Of Demand And Supply, Previous Studies And Existing Plans. The Consultant Will Undertake Various Tasks Such As But Not Limited To The Following Stages And Deliverables: A. Preliminary Planning ▪ Design A Consultation Process With The Relevant Private And Public Stakeholders To Introduce The Project, Its Background, Purpose, And The Identifies Preliminary Issues; ▪ Design The Methodology, Work Plan And Schedules, Outputs And Deliverables, And The Project Organization; ▪ Prepare The Strength, Weakness, Opportunity, Threat (swot) Analysis Of The Entire Sarangani Tourism. B. Situational Analysis Report (profiling And Analysis Of Existing Conditions) ▪ Conduct A Review, Assessment, And Consolidation Of All Existing Plans/programs, Projects, Activities, Studies In The Provincial And Local Level Such As But Not Limited To Tourism Development/strategic Plan, Provincial Development And Physical Framework Plan (pdpfp), Comprehensive Development Plan, Comprehensive Land Use Plan (clup), Etc.; ▪ Conduct In-depth And Comprehensive Stakeholders’ Consultation From Provincial And Local Government Units, From The Investors And Other Relevant Interest Groups From The Public And Private Sectors; ▪ Identify Gaps In Market Demand And Supply Of Leisure-based Products, Services, And Facilities To Assess Opportunities To Bridge The Gaps Through The Integrated Development Area. ▪ Scope The Current Institutional, Operational, And Management Set-up In The Sarangani Province; ▪ Identify Activities That Address Issues Concerning Gender And Development Which Both Public And Private Sectors Should Implement To Attain Tourism Development And Competitiveness. C. Preliminary Sarangani Province Tourism Master Plan (sptmp) 2024-2028) ▪ Align The Tourism Framework In The Provincial Development And Physical Framework Plan (pdpfp) Of The Province For The Development Of Tourism. Define Its Strategies, Policies And Action Plan Needed; ▪ Identify The Nature And Scale Of Development With Serious Consideration Given To Social, Cultural, And Environmental Factors And Observing Principles Of Sustainable Development; ▪ Identify The Socio-cultural And Environmental Impacts, Especially Nature Biodiversity Conservation And Disaster Susceptibility Of The Intended Tourism Development And Propose Measures And Programs To Ensure That The Future Development Of The Property Is Socially And Environmentally Sustainable Including The Way In Which Local Communities Can Participate In The Supply Chain Created By The Development; The Consultant Shall Submit Reports Derived From Consultations With Stakeholders Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings. They Shall Include The Reports And Results In The Annex Part Of The Submissions. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report That May Be Requested By The Province. Vii. Deliverables Deliverables Components 1. Preliminary Planning 1.1 Background Purpose Of The Project 1.2 Approach Methodology 1.3 Work Plan Schedule 1.4 Outputs And Deliverables 1.5 Project Organization 1.6 Preliminary Issues Identified 2. Situational Analysis Report (profiling And Analysis Of Existing Condition) Comprehensive Provincial Profiling 2.1 The Study Area 2.2 Comparative Analysis Of Other Tourism Developments 2.3 S.w.o.t Analysis Market Study (demand-supply Analysis, Branding & Integrated Marketing Promotion Plan) 2.4 Market Gap And Use-need Analysis 2.5 Site Assessment: • Infrastructure; • Tourism Activities, Attractions And Products; • Market Share/ Existing Tourism Markets; • Tourism Earnings; • Environmental Scanning; • Current Management And Operation Setup; And • Social Issues 3. Preliminary Tourism Master Plan (conceptual Planning) – Draft Plan. Technical Study 3.1 Technical Study On The Tourism Profile Of Sarangani: • Existing Tourism Attractions, Product And Activities; • Existing Tourism Markets; • Accommodations And Other Tourist Facilities And Services; • Access Into The Area And Internal Transportation System; • Natural And Socio-economic Environment; And • Institutional Arrangements 3.2 Goals, Objectives And Targets • Strategic Issues And Challenges Affecting Local Tourism; And • Tourism Goals, Objectives And Targets (economic, Social, Environmental) 3.3 Strategic Directions/strategies And Programs, Projects And Activities 3.4 Implementation Plan For Priority Programs, Projects And Activities 3.5 Priority Capacity Development Needs 3.6 Monitoring And Evaluation Viii. Project Duration The Sptmp 2024-2028 Shall Be Completed Based On The Prescribed Timetable. The Works Shall Commence On The Date Of Issuance Of Notice To Proceed (ntp) Deliverables Duration In Days Review Period Revision Period 1. Preliminary Planning (pp) 5 Days Upon Receipt Of Ntp 15 Days Upon Receipt Of Pp 10 Days Upon Receipt Of Inputs 2. Situational Analysis Report (sar) 10 Days Upon Receipt Of Ntp 15 Days Upon Receipt Of Sar 5 Days Upon Receipt Of Inputs 3. Preliminary Sptmp – Draft Plan 15 Days Upon Submission Of Sar 10 Days Upon Receipt Of Preliminary Sptmp- Draft Plan 10 Days Upon Receipt Of Inputs 30 Days 40 Days 25 Days Total 95 Days The Tourism Planning Committee/ Technical Working Group Shall Be Provided With A Copy Of Each Deliverable For Review And Comments, And Revision By The Consultant Based On The Review And Revision Periods Shown On The Above Matrix. Ix. Implementation Arrangement In The Implementation Of This Project, The Consultant Will Be Contracted Under The Plgu Sarangani’s Terms Of Reference, And Undertake The Assigned Tasks And Responsibilities Under The Direct Supervision Of The Provincial Local Government Of Sarangani Through Sarangani Tourism And Investment Promotion Center (stipc)- Tourism Division. The Consultant Will Also Be Working With The Tourism Planning Committee/ Technical Working Group. The Plgu Sarangani Will Provide The Necessary Administrative And Logistics Support I.e. Participants' Invitation, Workshop Venue, Meals And Snacks, And Office Supplies. The Consultant Shall Submit Reports Derived From Consultations With Stakeholders, Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings And Workshops. It Will Form Part Of The Plan Annexes. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report That May Be Requested By The Plgu Sarangani/proponent Of The Project. X. Consultant Qualification And Experience The Consultancy Firm Should Have Extensive Experience In The Preparation Of Sarangani Province Tourism Master Plan (sptmp), Designed For Sustainable Development, Feasibility Studies, Development Plans, And Marketing Strategies At Local And Provincial Scale. The Consultancy Firm Must Likewise Be Highly Competent Technical Experts With Recognized Experience In Local, Provincial Or Regional Projects, As Well As Relevant Education And Training On Tourism, Planning, Marketing, Infrastructure And Product Development, Standards Setting, Local Governance, Financial And Economic, Environmental, And Socio-cultural Planning. It Is Preferred That The Consultancy Firm Have At Least Three (3) Years Prior Experience And Track Record In Undertaking Similar Or Relevant Projects Within The Context Of The Tourism Industry. The Consultancy Firm Shall Be A Team Of Multi-disciplinary Experts Which Shall Include But Not Limited To The Following Personnel: 1. Project Feasibility And Development Consultant/team Leader ▪ Should Be A Licensed Real Estate Consultant With At Least 2 Years’ Experience In Conducting Project Feasibility Studies, Business Plans, Development Plans And Other Related Services. ▪ Should Be A Licensed Environmental Planner With Experience In Planning And Implementing Development Projects Particularly In The Ecotourism And Utilities Industries. ▪ Should Have At Least A Master Degree In Management, Economics Or Related Discipline With Experience In Conducting Project Feasibility Studies, Business Plans And Marketing Plans ▪ Have Experience In Conducting Tourism Related Plans Of Local Governments Or Environmental Protected Areas. ▪ Must Have Experience In Tourism Planning, Policy, And Marketing At The Local, Provincial Or Regional Level. 2. Sustainable Development/design Consultant/tourism Market Specialist ▪ Should Be A Licensed Architect With At Least 10 Years’ Experience In Designing Development Projects ▪ Should Be A Licensed Environmental Planner With At Least 5 Years’ Experience ▪ Should Be A Real Estate Consultant With Experience In The Planning And Managing Ecotourism Projects ▪ Should Have At Least A Master’s Degree With Experience In Conducting Research In The Fields Of Sustainable Development, Public Infrastructure Projects ▪ Have Experience In Conducting Tourism Related Plans Of Local Governments Or Environmental Protected Areas. Xii. Project Budget The Total Allocation For The Draft Sarangani Province Tourism Master Plan Is Three Hundred Thousand Pesos (₱300,000.00). The Amount Shall Include Value-added Tax (vat) And All Other Applicable Government Taxes And Charges. All Meetings, Inspections, Consultations, Workshops, Focus Group Discussions And Administrative Costs Such As Printing And Materials Needed, And Transportation Arrangement Can Be Arranged With The Plgu Sarangani Through Sarangani Tourism And Investment Promotion Center. Xiii. Selection Criteria For Shortlisting Prospective Bidders/local Consulting Firms Are Required To Submit The Following: ▪ Professional License As Real Estate Consultants Allowed To Provide Consulting Services Under Republic Act (ra) 9646 ▪ Professional License As Environmental Planners Allowed To Provide Consulting Services Under Republic Act (ra) 10587 ▪ Company Profile ▪ Curriculum Vitae (cv) Of Key Experts Highlighting Their Required Professional Licenses, Relevant Education And Work Experiences ▪ Criteria For Shortlisting Participating Local Consulting Firm Are As Follows: Criteria/particulars Firm I. Experience And Capability Of The Firm (i.e Experience In Conducting Tourism Related Plans For Lgus Or Ngas) 60 Points Ii. Qualification Of Organic Personnel Or Personnel Who May Be Assigned To The Study: A) Professional License B) Education C) Related Experience 40 Points 20 Points 10 Points 10 Points Grand Total 100 Points Note:  Republic Act 9646, Otherwise Known As The Real Estate Services Act, Requires All Consultancy Services On Development Projects Involving Real Estate Properties Must Be Performed By A Licensed Real Estate Consultants. This Requirement Is Mandatory For All Participating Local Consulting Firms.  Republic Act 10587, Otherwise Known As The Environment Planning Act, Requires All Consultancy Services Involving Urban And Regional Planning, City Planning, Town And Country Planning, And/or Human Settlements Planning, Or Entails The Multi-disciplinary Art And Science Of Analyzing, Specifying, Clarifying, Harmonizing, Managing And Regulating The Use And Development Of Land And Water Resources, In Relation To Their Environs, For The Development Of Sustainable Communities And Ecosystems, Must Be Performed By A Licensed Environmental Planner. This Requirement Is Mandatory For All Participating Local Consulting Firms.  Foreign Consulting Firms Must Abide By The Foreign Reciprocity Policy Of Prc On Providing Consultancy Services In The Philippines As Also Provided For In Section 24 Of Ra 9646 And Section 28 Of Ra 10587. Eligibility Requirements: 1. Registration Certificate From Sec, Dti For Sole Proprietorship, Or Cda For Cooperatives. 2. Latest Mayor’s/business Permit 3. Professional License/curriculum Vitae 4. Philgeps Registration Number 5. Latest Income/business Tax Return For Abc’s Above ₱500,000.00 6. Original Or Certified True Copy Of Notarized Omnibus Sworn Statement For Abc’s Above ₱50,000.00 7. Statement Of The Prospective Bidder Of All Its Ongoing And Completed Government And Private Contracts, Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid 8. Statement Of The Consultant Specifying Its Nationality And Confirming That Those Who Will Actually Perform The Service Are Registered Professionals Authorized By The Appropriate Regulatory Body To Practice Those Professions And Allied Professions, Including Their Respective Curriculum Vitae. Note: • For Individuals Engaged Under Section 53.9 – Small Value Procurement Of Irr Of Ra 9184, Only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Mayor’s Permit. • In The Case Of Foreign Consultants, The Eligibility Requirements Or Statements, The Bids, And All Other Documents To Be Submitted To The Bac Must Be English. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents Submitted To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation Of The Documents In English. The Documents Shall Be Translated By The Relevant Foreign Government Agency, The Foreign Government Agency Authorized To Translate Documents, Or A Registered Translator In The Foreign Bidder’s Country; And Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment/post Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. After Having Carefully Read And Accepted The Terms Of Reference (tor) Herein Attached, I/we Submit Our Proposal/s For The Item As Follows: Financial Offer: Please Provide Your Proposal In The Table Below. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Proposal, And Does Not Reflect The Guaranteed Price. Project Name: Approved Budget For The Contract: ₱300,000.00 Your Quotation: Terms And Conditions: 1. The Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. The Price Proposal/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Of Bids. 3. The Price Proposal/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. The Proposals Exceeding The Approved Budget For The Contract (abc) Shall Be Disqualified. 5. The Award Of Contract Shall Be Made To The Lowest Calculated And Responsive Bid (lcrb) In Case Of Goods And Infrastructure Projects Or Highest Rated And Responsive Bid (hrrb) In Case Of Consulting Services Which Complies With The Minimum Technical Specification And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialled By You Or Any Of Your Duly Authorized Representatives. 7. The Items/services Shall Be Delivered According To The Requirements Specified In The Terms Of Reference. 8. In Case Of Two Or More Bidders Are Determined To Have Submitted The Highest Rated And Responsive Bid (hrrb), The Provincial Government Of Sarangani Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With The Gppb Circular 06-2005. 9. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Cost Of The Unperformed Portion For Every Day Of Delay. 10. In Case Of Foreign Bidders, The Eligibility Requirements Or Statements, The Bids And All Other Documents To Be Submitted To The Bac Must Be In English. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents Submitted To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation Of The Documents In English. The Documents Shall Be Translated By The Relevant Foreign Government Agency, The Foreign Government Agency Authorized To Translate Documents, Or A Registered Translator In The Foreign Bidder’s Country; And Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment/post Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. 11. Must Be Willing To Provide Services On A Send-bill Arrangement. Instructions: 1. Accomplish This Rfp Correctly And Accurately. 2. Do Not Alter The Contents Of This Form In Any Way. 3. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Proposal. 4. Failure To Follow These Instructions Will Disqualify Your Entire Bid. 5. The Interested Bidders Are Required To Submit Their Eligibility Requirements Together With Financial Proposal In One (1) Sealed Envelope, One (1) Original Copy And Five (5) Photocopies To Be Submitted On Or Before 11 June 2024 At 9:00 Am. Indicate The Following At The Back Of It Rfp No.: Cs-2024-05-001 Company Name: Address To: Atty. Jenric Y. Garcia - Bac Chairman Address: 2/f Pgso Building, Capitol Complex, Alabel, Sarangani Province Note: This Template Is Not Mandatory. The Bidders Can Create Their Own Proposal. _______________________ Signature Over Printed Name ________________________ Position/designation ________________________ Office Telephone No. ________________________ Fax/mobile No. ________________________ Email Address