Scanning Tenders

Details: 36c25024q0913 intent To Sole Source sonosite Ultrasound Px System the Department Of Veterans Affairs, The Chalmers P. Wylie Ambulatory Care Center, 420 North James Road, Columbus, Ohio 43219 Intends To Solicit And Negotiate With Only One Source Under The Authority Of Far 6.302-1(a)(2), Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. the Va Intends To Solicit And Negotiate With The Original Equipment Manufacturer (oem), Fujifilm Sonosite Inc. At 21919 30th Dr. Se, Bothell, Wa 98021, And Their Service-disabled Veteran-owned Small Business (sdvosb) Authorized Distributors: Sdvosb, Bravo, Inc. At 1811 S.e. 5th Ave., Cape Coral, Fl 33990; Sdvosb, Dga Medical, Llc At 13236 N. 7th Street, Suite 4246, Phoenix, Az 85022 And Sdvosb, Fidelis Healthcare, Llc At 4424 Jackson Avenue Apt 512, Austin, Texas 78731. the Department Of Veterans Affairs, Network Contracting Office 10, Is Soliciting Quotes From Oem, Fujifilm Sonosite Inc. And Their Sdvosb Authorized Distributors To Supply The Women S Health Clinic At The Chalmers P. Wylie Ambulatory Care Center With The Fujifilm Sonosite Ultrasound Px System. This System Will Be Replacing The Toshiba Famio 8 Ultrasound System, Ee4754 Which Has Reached End Of Life. Respondents To This Solicitation Must Fully Demonstrate Their Capability By Supplying Detailed Quote Information, Along With Any Other Documents Necessary To Support The Requirements Below. Oem, Fujifilm Sonosite Offers The Only Enterprise Risk Assessment (era) System On The Market. However, We Believe Only Oem, Fujifilm Sonosite Or Their Sdvosb Authorized Distributors Are Able To Provide This Requirement. description Of Services/supplies Being Requested: item Information item Number description Of Supplies/services quantity unit unit Price amount 0001 1.00 ea sonosite Px Ultrasound System local Stock Number: L25100 funding/req. Number: 1 757-24-3-096-0376 0002 1.00 ea transducer C5-1 local Stock Number: L23119 funding/req. Number: 1 $ 757-24-3-096-0376 0003 1.00 ea transducer Ic10-3 local Stock Number: L23121 funding/req. Number: 1 757-24-3-096-0376 0004 1.00 ea sonosite Px Stand local Stock Number: L25110 funding/req. Number: 1 757-24-3-096-0376 0005 1.00 ea printer B&w Hybrid Graphic Sony Up-x898md local Stock Number: L25200 funding/req. Number: 1 757-24-3-096-0376 0006 1.00 ea user Guide Sonosite Px English local Stock Number: P21894 funding/req. Number: 1 757-24-3-096-0376 0007 1.00 ea sonosite Px Serivce Manual local Stock Number: P25393 funding/req. Number: 1 757-24-3-096-0376 0008 1.00 ea sonosite Px Service Manual local Stock Number: P25393 funding/req. Number: 1 757-24-3-096-0376 grand Total the Government Believes That Only These Businesses Can Satisfy The Agency Requirements And Intends To Negotiate With Only One Source Under The Authority Of Far 6.302-1(a)(2), Only One Responsible Source And No Other Supplies Or Services Will Satisfy Agency Requirements. Other Persons May Identify Their Interest And Capability To Respond To This Requirement By Tuesday, August 13, 2024, At 5:00pm Est. Such Capabilities Information Will Be Used Solely For The Purpose Of Determining Whether Or Not To Conduct This Procurement On A Competitive Basis. All Information Shall Be Furnished At No Cost Or Obligation To The Government. A Determination By The Government Not To Open The Requirement To Competition Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. No Solicitation Is Available At This Time. All Inquiries Must Be Submitted By Email To Dejanee R. Evans At Dejanee.evans@va.gov. Enter Rfq 36c25024q0913: Sonosite Ultrasound Px System In The Email Subject Line. statement Of Work (sow) contract Number: task Order Number: ifcap Tracking Number: 757-24-3-096-0376 follow-on To Contract And Task Order Number: program Requestor/manager) name: andrew Blanford section: healthcare Technology Management address: 420 N James Rd, Columbus, Ohio 43219 phone Number: fax Number: 2.contract Title. replacement Of Women S Health Ultrasound System. 3.background women S Health Clinic Is In The Need Of The Fujifilm Sonosite Ultrasound Px System For Their Clinical Workflow To Improve The Patient Care Outcomes And Provide The Best Care To Women Veterans. 4. Scope. vendor To Provide The Fujifilm Ultrasound Px System. This System Will Be Replacing The Already Turned In Toshiba Famio 8 Ultrasound System (us), Ee4754 Which Has Reached End Of Life. 5. Specific Tasks. 5.1 Task 1 Fujifilm Inc Will Provide Sonosite Ultrasound Px System. 5.2 Task 2 Provide Training And Installation For The System And Dicom Configuration On The Sonosite Px Ultrasound System. This Includes An Overview Of The Product And Accessories Purchased, Including The Features, Functions, User Interface, And System Care/maintenance. 6. Performance Monitoring contractor Shall Provide A Field Service Report Upon Completion Of The Work. 7. Security Requirements service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. general Security contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. training all Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems. successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training. successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] the Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. va Information Custodial Language information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). the Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. information Systems Hosting, Operations, Maintenance, Or Use bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: vendor Must Accept The System Without The Drive. va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain The Hard Drive, Then. the Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. a Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. security Incident Investigation the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. to The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. liquidated Damages For Data Breach consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: notification. one Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. data Breach Analysis. fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. one Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. system Interconnection any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network If Required Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. 8. Government-furnished Equipment (gfe)/government-furnished Information (gfi). Na 9. Other Pertinent Information Or Special Considerations. Na A. Identification Of Possible Follow-on Work. B. Identification Of Potential Conflicts Of Interest (coi). C. Identification Of Non-disclosure Requirements. D. Packaging, Packing And Shipping Instructions. E. Inspection And Acceptance Criteria. 10. Place Of Performance. all Work Will Be Performed At The Main Facility: Chalmers P. Wylie Va Center 420 N James Road, Columbus, Ohio 43219 department Of Veterans Affairs justification For Single Source Awards Iaw Far 13.106-1 for over Micro-purchase Threshold But Not Exceeding The Sat ($250k) acquisition Plan Action Id: 36c250-24-ap-3783 contracting Activity: Department Of Veterans Affairs, Network Contracting Office 10, Located At 3140 Governor S Place Boulevard Suite 210, Kettering Oh 45409-1337, In Support Of Visn 10 Va Health Care System At 420 North James Road, Columbus, Oh 43219-1834, Using Transaction #: 757-24-3-096-0376. brief Description Of Supplies/ Services Required And The Intended Use/estimated Amount: The Chalmers P. Wylie Ambulatory Care Center Requests The Fujifilm Sonosite Px Ultrasound System For Women S Health Clinic. This New Ultrasound System Will Be Replacing The Existing Toshiba Famio 8 Ultrasound System, Ee4754 Which Has Reached End Of Life. unique Characteristics That Limit Availability To Only One Source, With The Reason No Other Supplies Or Services Can Be Used: Oem, Fujifilm Sonosite Is The Sole Source And Direct Distributor For New Sonosite Point-of-care Equipment In The Us. Therefore, No Re-seller Or Third-party Distributor Will Be Able To Offer The Sonosite Px Ultrasound System, Transducers, And Its Accessories. Oem, Fujifilm Is The Only Enterprise Risk Assessment (era) System For The Va Currently Being Offered On The Market. The Competing Systems Do Not Have The Era Approved Software Suite. The Chalmers P. Wylie Ambulatory Care Clinic Currently Has 4 Fujifilm Sonosite Ultrasounds That Are Being Used In Ucc, Urology, And Surgery. description Of Market Research Conducted And Results Or Statement Why It Was Not Conducted: The Original Equipment Manufacturer (oem), Fujifilm Sonosite Limits The Sale Of The Fujifilm Sonosite Px Ultrasound Systems. Oem, Fujifilm Sonosite Does Utilize The Following Service-disabled Veteran-owned Small Business To Further Their Products: Bravo Inc, Dga Medical, And Fidelis Healthcare. contracting Officer's Certification: Purchase Is Approved In Accordance With Far13.106-1(b). I Certify That The Foregoing Justification Is Accurate And Complete To The Best Of My Knowledge And Belief. ___________________________ gina P. Crank contracting Officer network Contracting Office 10

Details: Description Republic Of The Philippines Infanta (quezon) Water District Purok Ilang-ilang, Brgy. Comon, Infanta Quezon Rfq No: 10-043-s24 Request For Quotation (rfq) For “supply And Delivery Of Various Supplies And Computer Peripherals For Local Network Management System” 1. The Infanta (quezon) Water District (iqwd) Referred To As The “purchaser” Now Requests The Submission Of A Price Proposal For The Procurement Of The Above-stated Item Described In The Technical Specifications/schedule Of Requirements With An Approved Budget For The Contract (abc) Of One Hundred Fifteen Thousand Six Hundred Pesos (115,600.00) 2. A Set Of Technical Specifications Are Provided In Attachment 1. All Items And Jobs Listed Under The Purchaser’s Specifications Must Be Complied With On A Pass-fail Basis. Failure To Meet Any Of The Requirements May Result In The Rejection Of The Proposal. 3. Procurement Procedures Will Be Conducted By The Provisions Of The Revised Implementing Rules And Regulations (irr) Of Republic Act 9184. 4. The Iqwd Intends To Evaluate The Bid/proposal On A Lump Sum Basis, And An Award Will Be Made To The Bid/quotation Or Combination Of Quotations Resulting In The Lowest Evaluated Quotation Meeting The Purchaser’s Technical Specifications. 5. Quotations/proposals And Other Requirements Must Be Delivered At The Address Below Not Later Than 1:30 P.m., October 21, 2024, At Infanta (quezon) Water District (iqwd) Purok Ilang-ilang, Brgy. Comon, Infanta, Quezon. 6. Interested Bidders May Acquire/download Free Of Charge From The Philippine Government Electronic Procurement System (philgeps) And Iqwd’s Website. 7. Prices Must Be Quoted In Philippine Pesos And Include The Unit Price And Total Price, Including All Taxes To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 8. Bid/proposal May Be Typewritten And Placed In A Sealed Envelope Marked “supply And Delivery Of Various Supplies And Computer Peripherals For Local Network Management System” Or You May Send Your Bid/proposal Through Courier. 9. Bids/proposals Shall Be Valid For Sixty (60) Calendar Days From The Deadline For Submission Of Bids. 10. The Contract Period Shall Be Within Fifteen (15) Calendar Days From Receipt Of The Purchase Order. The Supplier/contractor Should Inform The Purchaser Three (3) Days Before Delivery. The Delivery Will Be Made Only During Working Days And Hours. 11. Upon The Decision Of The End-user And Bac, The Supplier And Its Concerned Premises May Be Subjected To Ocular Inspection And Approval By The End-user And Bac Before The Event, If Any, Shall Be Awarded The Contract. 12. The Supplier That Submitted The Lowest Calculated Responsive Bid/proposal, And Passed The Ocular Inspection Conducted By The End User And Bac Before The Event, If Any, Shall Be Awarded The Contract. 13. Proposals Shall Be Compared And Evaluated Based On The Following Criteria: A. Completeness Of Submission Of Documentary Requirements B. Compliance With Technical Specifications/schedule Of Requirements C. Price 14. Delivery Site: Infanta (quezon) Water District Purok Ilang-ilang, Brgy. Comon, Infanta, Quezon 15. The Applicable Rate For Late Deliveries Is One-tenth (1/10) Of One (1) Percent Of The Cost Of The Unperformed Portion Of The Contract For Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Contract Amount. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Amount, The Purchaser Shall Rescind The Contract Without Prejudice To Other Courses Of Action And Remedies Open To It. 16. The Purchaser Reserves The Right To Accept Or Reject Any Proposal And To Annul The Procurement Process Or Reject All Proposals Before Contract Award, Without Incurring Any Liability To The Affected Bidder/bidders. The Purchaser Also Reserves The Right To Waive Minor Deviations/defects Or Infirmities Therein. A Minor Deviation/defect Or Infirmity Does Not Materially Affect The Overall Functionality Of The Material And The Capability Of The Supplier To Perform The Contract. 17. The Prospective Bidder Shall Submit The Following Documentary Requirements: A. Duly Signed Request For Quotation (rfq) Form B. Technical Specifications/schedule Of Requirements C. Mayor’s/business Permit D. Philgeps Registration Number/certificate E. Income/business Tax Return (for Abcs Above P500k) F. Notarized Omnibus Sworn Statement Gerry C. Bustonera Bac Chairperson Attachment 1 Technical Specifications/schedule Of Requirements The Supply And Delivery Of Various Supplies And Computer Peripherals For Local Network Management System Shall Be Delivered And Completed Within Fifteen (15) Calendar Days From Receipt Of The Purchase Order By The Supplier. Item No. Description/specifications Qty. Unit 1 Network Hardware Controller 1 Unit *interface: 2 X 10/100/1000 Mbps Ethernet Ports 1 X Usb 3.0 Port *ps: 100-240 V ~50/60 Hz, 0.6 A *dimension: 11.6 X 7.1 X 1.7 In (294 X 180 X 44 Mm) *management: Omada App -up To 500 Access Points, Jetstream Switches, And Safestream Routers -up To 15,000 Clients -cloud Access, L3 Management, Multi-site Management • Automatic Device Discovery • Batch Configuration • Batch Firmware Upgrading • Intelligent Network Monitoring • Abnormal Event Warnings • Unified Configuration • Reboot Schedule • Captive Portal Configuration *system Requirements: Microsoft® Windows®10, 8, 7, Vista™, Xp Or Mac® Os, Netware®, Unix® Or Linus • Operating Temperature: 0-50 ⁰c (32-122 ⁰f) • Storage Temperature: -40-70 ⁰c (-40-158 ⁰f) • Operating Humidity: 10-90 % Rh Non-condensing • Storage Humidity: 5-90 % Rh Non-condensing 2 Multi-gigabit Vpn Router 1 Unit • Two 2.5g Ports: 1x 2.5g Wan And 1 X 2.5g Wan/lan Ports Provide High-bandwidth Aggregation Connectivity. • Up To 6 Wan Ports: 2.5g Rj45, Gigabit Fiber, And Gigabit Rj45 Wan Ports With Load Balance Raise The Utilization Rate Of Multi-line Broadband • Highly Secure Vpn: Enterprise-standard Ssl/ipsec/ger§/ Pptp/l2tp Vpn & Openvpn Are Ideal For Use Across Multiple Branches And Wfh. • Integrated Into Omada Sdn: Supports Zero-touch Provisioning (ztp), ** Centralized Cloud Management, Intelligent Monitoring, And More. • Centralized Management: Cloud Access And Omada App Provide The Utmost Management Convenience. • Extensive Security Features: Protect Your Network And Data With Advanced Firewall Policies, Dos Defense, Ip/mac/url Filtering, And More Security Functions. • Source/destination Ip Based Access Control • Web Group Filtering, Url Filtering, Web Security • Sending Garp Packets, Arp Scanning, Ip-mac Binding • Tcp/ Udp/ Icmp Flood Defense *block Tcp Scan ( Stealth Fin/xmas/null), Block Ping From Wan • Standards And Protocols: Eee 802.3, Ieee802.3u, Ieee802.3ab, Ieee802.3z, Ieee802.3x, Ieee 802.1q/ Tcp/ip, Dhcp, Icmp, Nat, Pppoe, Ntp, Http, Https, Dns, Ipsec, Pptp, L2tp, Openvpn, Snmp • Interface: 1 X 2.5g Rj45 Wan Port, 1 X 2.5g Rj45 Wan/lan Port, 1× Gigabit Sfp Wan/lan Port, 4× Gigabit Rj45 Wan/lan Ports, 1× Usb 2.0 Port, (supports Usb Storage, And Lte Backup With Lte Dongle) • Network Media:10base-t: Utp Category 3,4,5 Cable (max 100 M) Eia/tia-568 100ω Stp (max 100 M), 100base-tx: Utp Category 5, 5e Cable (max 100 M) Eia/tia-568 100ω Stp (max 100 M), 1000base-t: Utp Category 5, 5e, 6 Cable (max 100 M), 2500base-t: Utp Category 5, 5e, 6 Cable (max 100 M) • Power Supply: 12v/1.5a Adapter • 128mb Nand Flash • 1 Gb Ddr4 Dram • 4 Kv Surge Protection • Desktop/wall Mounting • Max Power Consumption: 14.2 W (with Usb2.0 Connected), 7.1 W (without Usb2.0 Connected) • Ips Throughput - Tcp: 208 Mbps; Udp: 161 Mbps • Dpi Throughput - Tcp: 1823 Mbps;udp: 1272 Mbps • Performance: Nat (static Ip), Nat(dhcp), Nat(pppoe), Nat (l2tp), Nat (pptp), Ipsec Vpn, L2tp Vpn, Ssl Vpn Throughput, 66 Byte Packet Forwarding Rate, 1,518 Byte Packet Forwarding Rate • Basic Functions: Wan Connection -ipv4,ipv6, Mobile Broadband: 4g/3g Modem For Backup Via Usb Port, Mac Clone, Dhcp, Ipv6-staticip / Slaac / Dhcpv6 / Pppoe / 6to4tunnel / Passthrough / Non- Address Mode, Vlan-802.1q Vlan, Iptv, • Advanced Functions: Advanced Routing, Bandwidth Control, Load Balance, Nat, Session Limit. • Vpn: Ipsec Vpn, Pptp Vpn, L2tp Vpn, Openvpn. • Authentication: Web Authentication- Simple Password, Hotspot (local User/voucher* /sms*/ Radius*), External Radius Server, External Portal Server, Ldap. • Management: Omada App, Centralized Management, Cloud Access, Dynamic Dns (dyndns, No-ip, Peanuthull, Comexe). • Maintenance: Web Management Interface, Remote Management, Export & Import Configuration, Snmp V1/v2c/v3, Diagnostics (ping & Traceroute), Ntp Synchronize, Port Mirroring, Cli, Syslog Support. • Zero-touch Provisioning • Automatic Device Discovery, Intelligent Network Monitoring, Abnormal Event Warnings, Unified Configuration, Reboot Schedule, Captive Portal Configuration, Ztp (zero-touch Provisioning). • Certification: Ce, Fcc, Rohs • System: Microsoft Windows 98se, Nt, 2000, Xp, Vista™ Or Windows 7/8/8.1/10, Mac Os, Netware, Unix Or Linux. 3 Gigabit Poe Switch 1 Unit •24 Ports •10g Lightning-fast Uplink: 4× 10 Gbps Sfp+ Slots Enable High-bandwidth Connectivity And Non-blocking Switching Capacity. • 384 W Poe Budget: 24× 802.3at/af-compliant Poe+ Ports With A Total Power Supply Of 384 W •integrated Into Omada Sdn: Zero-touch Provisioning (ztp)**, Centralized Cloud Management, And Intelligent Monitoring • Centralized Management: Cloud Access And Omada App For Ultra-convenience And Easy Management. • Static Routing: Helps Route Internal Traffic For More Efficient Use Of Network Resources. • Robust Security Strategies: Ip-mac-port Binding, Acl, Port Security, Dos Defend, Storm Control, Dhcp Snooping, 802.1x, Radius Authentication, Qos, And More. • Optimize Voice And Video Applications: L2/l3/l4 And Igmp Snooping. • Standalone Management: Web, Cli (console Port, Telnet, Ssh), Snmp, Rmon, And Dual Image Bring Powerful Management Capabilities. Interface: 24× 10/100/1000 Mbps Rj45 Ports, 4× 10g Sfp+ Slots, 1× Rj45 Console Port, 1× Micro-usb Console Port Power Supply: 100-240 V Ac~50/60 Hz Rack Mountable, Dual Fan Poe+ Ports(rj45): Standard: 802.3at/af Compliant, Poe+ Ports: 24 Ports, Up To 30 W Per Port, Power Budget: 384 W 128 Gbps Switching Capacity, 95.23 Mpps Packet Forwarding Rate, 16k Mac Address Table, 12mbit Packet Buffer Memory, Software Features: Quality Of Service, L3 Features, L2 And L2+ Features, L2 Multicast, Lan, Advanced Features- Automatic Device Discovery, Batch Configuration, Batch Firmware Upgrading, Intelligent Network Monitoring, Abnormal Event Warnings, Unified Configuration, Reboot Schedule. Vlan, Access Control, Security, Ipv6, Mibs. Management: Omada App-centralized Management, Cloud Access, Zero-touch Provisioning, Certification: Ce, Fcc, Rohs. System: Microsoft® Windows® 98se, Nt, 2000, Xp, Vista™ Or Windows 7/8/10/11, Mac® Os, Netware®, Unix® Or Linux. 4 Wall Plate Wi-fi 6 Access Point 2 Units •simultaneous 574 Mbps On 2.4 Ghz And 1201 Mbps On 5 Ghz Totals 1775 Mbps Wi-fi Speeds. •high-performance Connectivity-network Efficiency And Lower Latency. •4 Gigabit Ethernet Ports (1× Uplink + 3× Downlink), With One Downlink Port Supporting Poe Pass-through To Provide Power For Wired Device •centralized Management •secure Guest Network •easy-to-install Design, Compatible With 86 Mm & Eu & Us Standard Junction Box, And 802.3af/ At Poe Support 5 Indoor/outdoor Wi-fi 6 Access Point 2 Units •delivers Dual-band Speeds Of Up To 1.8 Gbps Powered By The Latest Wi-fi 6 Technology •higher Network Efficiency Speeds On More Devices With Less Lag Via Ofdma And Mu-mimo • Long-range Coverage-dedicated High-power Amplifier And Professional Antennas With Ip67 Weatherproof Enclosure •enables Wireless Connectivity Between Access Points For Extended Range And Flexible Deployment • Seamless Streaming Across The Property With Their Devices Switching Effortlessly Between Access Points •centralized Cloud Management- Integrates Into Sdn For Cloud Access And Remote Management ▪1× Gigabit Ethernet (rj-45) Port (support 802.3at Poe And Passive Poe) ▪power Supply: 802.3at Poe, 48v/0.5a Passive Poe (poe Adapter Included) ▪weatherproof Enclosure -ip67 ▪pole/wall Mounting (kits Included) Frequency: 2.4 Ghz, 5 Ghz ▪wireless Security: Captive Portal Authentication, Access Control, Wireless Mac Address Filtering, Wireless Isolation Between Clients, Ssid To Vlan Mapping, Rogue Ap Detection, Wep, Wpa-personal/ Enterprise, Wpa2-personal/enterprise, Wpa3- Personal/enterprise, ▪250-wireless Client Capacity. 6 Wireless Mu-mimo Gigabit Indoor/outdoor Ap 1 Unit •ip65 Weatherproof Enclosure For Outdoor Wi-fi Applications •fast Dual-band Wi-fi: Simultaneous 300 Mbps On 2.4 Ghz And 867 Mbps On 5 Ghz Totals 1167 Mbps Wi-fi Speeds •long-range Coverage: Dedicated High-power Amplifier And Professional Antennas Along With The Latest Generation 802.11ac Wave 2 Mu-mimo Technology. •zero-touch Provisioning (ztp)‡, Centralized Cloud Management, And Intelligent Monitoring. •centralized Management: Cloud Access And App For Ultra-convenience And Easy Management. •enables Wireless Connectivity Between Aps For Extended Range, Making Wireless Deployments More Flexible And Convenient. •seamless Roaming •support Both Standard 802.3af/at And Passive Poe (poe Adapter Included) For Flexible Installations 7 Bridge Kit 1 Unit •wireless Bridge 5 Ghz 867 Mbps Long-range Indoor/outdoor Access Point •802.11ac For Up To 867 Mbps On The 5 Ghz Wireless Data Rate •long-range Wireless Transmission Up To 5 Km •auto-pairing And Agile Leds For Efficient Deployment •3× Gigabit Ethernet Ports For More High-speed Ip Camera Connections •supports Sdn For Remote And Centralized Management. •ip65 Weatherproof Enclosure And 6kv Lightning Protection Ensure All-weather Suitability •supports Passive Poe For Flexible Deployment 8 Dual Band Wi-fi Router 1 Unit •faster Ac Wi-fi •far-reaching Coverage •multi-mode 3-in-1—supports Router, Access Point, And Range Extender Modes For Added Flexibility. •manages When And How Connected Devices Can Access The Internet. •provides Separate Access For Guests To Secure The Host Network. •supports Igmp Proxy/snooping, Bridge, And Tag Vlan To Optimize Iptv Streaming. •compatible With The Ipv6 •compact And Mountable All Units Must Be Long-lasting, Genuine, And Come With A Warranty. *other Features And Inclusions Are Allowed To Be Offered. * ***nothing Follows*** Requirements: Please Indicate The Brand, And Model And Attach Brochures/ And/or Literature Of The Offered Product.

Details: This Is A Sources Sought (ss) Notice Only, Not A Solicitation Announcement And Should Not Be Considered As Such. There Is No Solicitation Available At This Time. The Government Will Not Pay For Any Information Received In Response To This Ss, Nor Will The Government Compensate Any Respondent For Any Cost Incurred In Developing The Information Provided To The Government. This Ss Does Not Constitute A Commitment By The Government. Any Information Provided In Response To This Market Survey Will Be Used For Informational Purposes Only And Will Not Be Released. Vendor Participation Is Not A Promise Of Future Business With The Government. The Purpose Of This Sources Sought Is To Conduct Market Research To Determine An Acquisition Strategy For The Acquisition Of Home Sleep Testing. vamc Cleveland, Is Seeking Sources Capable Of Completing The Work As Described In The Statement Of Work Below For Home Sleep Testing. 2. Contract Title. Home Sleep Testing the Contractor Shall Provide Home Sleep Study Supplies For The Louis Stokes Cleveland Department Of Veterans Affairs Medical Center (hereinafter Cleveland Vamc ). 3. Background. the Covid-19 Pandemic Caused A Severe Interruption In Access To Sleep Apnea Testing Within A Traditional In-patient Setting. Current Requirement And The Previous Requirements Utilized These Home Sleep Test Kits To Address This Need By Providing Home-based Sleep Studies With Minimal Life Cycle Costs. This Effort Shall Ensure A Continuation Of High-quality Sleep Apnea Testing And Care With Little To No Risk To Patients. Furthermore, This Requirement Will Allow Veterans With A Traveling Hardship To Have Easy Access To Quality Sleep Care. cleveland Va Medical Center, Sleep Section Has Been Offering For The Last Two Years Continuously Services To Many Veterans At Their Home Who Suffer From Sleep Problems. The Services Have Traditionally Been Offered At The Medical Center Va Sleep Lab Only, Where Patients Were Coming Here And Spending The Night At The Hospital. Once The Covid -19 Came Around, Providing Services At The Medical Center Became Very Difficult, Therefore Many Veterans Could Not Receive These Services. It Became Obvious That Our Medical Center Needed To Seek Other Alternatives To Provide The Service To Our Veterans. Itamar Medical Was One Of The Vendors That Offered Home Sleep Testing, Watchpat Direct, A Device That Could Provide The Same Results As The Patients Would Get If Were Seen At The Medical Center, But Now The Patients Could Get This Service From The Comfort Of Their Home. Not Only Does The Devices Offer Almost The Same Results, But They Offer Comfort, Saving Time To Drive To The Medical Center, Sleep There For The Entire Night, And Occur Many Other Unnecessary Expenses. In Addition, Utilizing Home Sleep Testing Equipment Increased The Number Of Patients That Were Using This Service. The Sleep Physician Will First Attempt To Determine The Nature Of A Sleep Problem And Its Treatment. This Includes A Sleep Diary To Track Sleep-wake Pattern, A Complete Medical History, And A Physical Examination. If The Sleep Physician Thinks That The Patient May Have Obstructive Sleep Apnea (osa), A Hypersomnia Such As Narcolepsy Or A Parasomnia Such As Sleep Walking Or Nocturnal Eating, Then He Or She Will Recommend A Sleep Study. In Most Of The Cases, The Physician Will Recommend A Home Sleep Apnea Test If He Or She Suspects That The Patient Has Sleep Apnea. 4. Scope. the Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Reports On Regular Basis To The Cor And Administration Of The Medicine Service, For The Cleveland Vamc Patients As Established In This Sow And In Accordance With The Terms And Conditions Established In The Contract For The Following Location: louis Stokes Cleveland Vamc 10701 East Blvd cleveland, Ohio 44106 a Standard In-lab Sleep Study (polysomnogram) Records Information That Allows The Sleep Physician To Evaluate The Sleep Stages, Sleep Efficiency And Sleep And Rem Latency. The In-lab Sleep Study Records Eeg Activity, Eye Movements And Muscle Tone. The Eeg Data Tells Us How Quickly An Individual Takes To Fall Asleep, And The Presence Of Early Onset Rapid Eye Movement (rem) Sleep May Suggest Sleepiness And A Possible Disorder Of Alertness. Airflow Through The Nose And Mouth Is Recorded To Figure Out If There Are Abnormalities To Help Us Determine If Sleep Apnea Is Present. The Simultaneous Recording Of Heart Rate, Oxygen Saturation, Airflow Flow And Respiratory Effort Allows Us To Analyze The Types Of Breathing Abnormalities Present And Their Impact On Oxygenation, Cardiac Function, And Sleep Continuity. Limb Movements Are Recorded To Detect Extraneous Movements, Possible Seizure Activity And Periodic Limb Movements Of Sleep. The In-lab Sleep Study Is Recorded On Video So That Sleep Talking, And Unusual Behaviors May Be Documented. Home Sleep Apnea Tests Collect Almost The Same Data Through Home Sleep System, Which Uses Pat Amplitude And Pulse Rate To Differentiate Between Non-rem And Rem Therefore Creating A Sleep Architecture. In Addition, Home Sleep System Would Provide The Added Value Of Detecting Rem Related Sleep Apnea With Rem And Non-rem Ahi. The Home Sleep System Does Not Use Nasal Cannulas Which Fall Out And Create Unnecessary Efforts For The Patients And Unreliable And Faulty Results At Times. 5. Specific Tasks. for Referrals To Home Sleep Testing Be Processed Efficiently, Its Integration Into Clinical Practice Must Be As Seamless As Possible. The Technology Must Be Intuitive, And The Results Must Be Statistically Valid. Patient S Comfort Is Main Key To Successful Testing Results. Our Medical Center Is Looking For To Procure A Home Sleep Testing Devise Which Is Easy To Use By Our Patients, Produce Fast A Reliable Result, Utilize A Safe And Capable System To Restore The Data And Download The Data In A System That Would Be Available For Viewing To Our Providers In Minutes After The Patient Has Taken The Test. Also, The Data Should Be Safely Protected And Store And Available In Just A Few Minutes If Needed. At The Minimum, Our Medical Center Is Looking For A Device Which Is Capable On Measuring The Following: Pat Signal, Heart Rate, Oximetry, Actigraphy, Body Position, Snoring And Chest Motion, Easy To Use, Comfortable Enough So The Patient Does Not Have To Put Too Many Efforts To Get The Test Done, Possibly To Avoid Using Nasal Cannulas Which Fall, And Require Constant Attention, Which Could Result In Patient Discomfort And Faulty Data Reporting At Times. In Addition, The Medical Center Is Requesting That The Devices Are Disposable To Avoid Additional Steps Such As Shipping The Device Back To The Vendor For Its Disposal, Immediate Access To Sleep Data For Interpretation, Any Time Anywhere With Cloud Based Solution. At The Minimum, The Raw Data Is Downloaded And Auto-scored Differentiating Obstructive And Central Events, Providing Ahi, Rdi And Oid Based Upon True Sleep Time And Sleep Staging. below Are The Steps That Our Medical Staff And Vendor Should Follow As Part Of The Contract Performance: the Performance Period For This Contract Will Be For A Base Year And One Option Year This Contract, And Is Summarized As Follows: purchase Of Devices To Cover Home Sleep Studies Supplies And Services: The Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, And Other Items Necessary To Provide Home Sleep Study Supplies And Services As A Turn-key Deliverable With Contract Line-item Numbers (clins) Summarized As Follows: clin 1 Cs2117007 Service For Wp Direct Using Wpone-m For 2 Nights 100 or Equal (meets Or Exceeds The Sow) clin 2 Cs2116055 Watchpat Direct 2nd Night 100 or Equal (meets Or Exceeds The Sow) clin 3 Cs2117001 Watchpat⮠Direct Program 250 or Equal (meets Or Exceeds The Sow) clin 4 Cs2117002 Watchpat⮠One Direct Program 4,750 or Equal (meets Or Exceeds The Sow) clin 5 Cs2117008 Wpone-m Probe For Watchpat Direct Service 100 or Equal (meets Or Exceeds The Sow) Hsat Procedure Steps For Outpatients: 1. Qualified Sleep Provider Must Enter The Consult Order For The Hsat Study Using Procedure Menu Sleep Testing Hsat Tech. a) The Order Must Include The Total Number Of Nights The Study Is Required, Supplemental Oxygen Administration And Pap Therapy Settings, If Required. b) When Not Specified, Study Will Be Issued As A One-night Study To Be Performed On Room Air Without Supplemental Pap Therapy. 2. Hsat Staff a. Export Daily Pending Consult List From Patient Flow Suite And Reviews Pending Sleep Testing Hsat Tech Consults For Completeness And Pertinent Instructions b. Upon Receipt Of Consult Order Sleep Tech Will Make Preliminary Contact To The Patient (0-2days) - Informing The Patient That Their Provider Has Ordered An In-home Sleep Study Test And That The Device Will Be Mailed To Their Home For Completion. -explaining The Purpose Of The Test And Verify Patient Willingness To Complete Testing. -determining Appropriate Device To Have Issued, Based On Patient S Phone And Technology Capabilities. -providing An Overview Of The Testing Process, Including The Basic Instructions, Answering Any Questions Pertaining To The Study Process. -providing The 24/7 Vendor Contact, Available For Any Questions. -confirm The Patient S Valid Mailing Address For Device Delivery. -reinforcing The Importance Of Completing Testing In A Timely Manner. c. Documents Hsat Equipment Order In Cprs Under The Cle Sleep Hsat Vendor Clinic And Place The Consult In Scheduled Status d. Make Notification To The Vendor, Requesting Hsat Equipment In Somnoware, Providing All Necessary Information So That The Device Can Be Issued To The Patient. -enters And Updates Pt Information As Necessary In Patient Profile/general Information. -order Device Via Send To Dropship, Add Pertinent Instructions And Signify Device-type (current Equipment Watchpat 300 Vs Watchpat One) As Necessary. e. If Unable To Contact Patient, Receive The Consult And Use Consult Toolbox To Document Call, Consult Then Changes To Active Status 3. Vendor After Receiving The Request For Hsat Device To Be Mail Out, Shall Comply With All Components Of Contracted Agreement(?), Including: a. Contact Patient And Mail Device Within The Established Timeframes (2-3days) 6. Performance Monitoring to Validate The Test Results Sent By The Contractor, A Cleveland Va Physician Will Review Results To Ensure Concurrence. program Monitoring Will Include Ensuring That All Referrals For Sleep Testing Are Completed By The Vendor. the Vendor Will Be Required To Submit The Following When Invoicing Va: the List Of Patients (name And Patient Ssn) date Of Delivery Of The Unit the Tracking Labels Information number Of Units/night Delivered invoices Will Be Paid In Monthly Bases In Tungsten the Vendor Will Invoice Va Only For The Tests Shipped To Patients Once The Orders Have Been Submitted To The Vendor By The Va Providers. The Vendor Will Not Charge Va Any Additional Fees For Defective Supplies, No-completed Tests Or Any Other Situation, For Unit Malfunctioning, Lack Of All Supplies In Packages, Or Any Lost Items By The Vendor. Any Additional Charges Will Be Discussed With The Co And The Cor For Approvals. all Invoiced Items Will Need To Be Part Of The Clins As Stated In The Contract. vendor Is Required To Email On Weekly Bases The List Of Patients That Have Received The Units, And Constantly Update The Cor Of The Units Used And Remaining Balance. 7. Security Requirements service & Maintenance Will Follow The Security Requirements As Per Va S Medical Device Protection Program (mdpp) Which Protects Va S Medical Devices Through A Comprehensive Security Initiative That Encompasses Pre-procurement Assessments, Medical Device Isolation Architecture (mdia), Communication, Validation, Scanning, Access Control List Remediation, Patching, And Secure Remote Connectivity. cloudpat Platform cloudpat Is A Hipaa-compliant Web-based Cloud Application That Allows Users To Streamline Their Workflow Electronically, Without Having To Operate Or Maintain An In-house Solution. cloudpat Provides Instant Access To Comprehensive Study Reports From Any Online Location, As Well As The Option Of Sending Studies For Interpretation By A Certified Sleep Physician. 1. Subpart 839.2 Information And Information Technology Security Requirements 839.201 Contract Clause For Information And Information Technology Security: a. Due To The Threat Of Data Breach, Compromise Or Loss Of Information That Resides On Either Va-owned Or Contractor-owned Systems, And To Comply With Federal Laws And Regulations, Va Has Developed An Information And Information Technology Security Clause To Be Used When Va Sensitive Information Is Accessed, Used, Stored, Generated, Transmitted, Or Exchanged By And Between Va And A Contractor, Subcontractor Or A Third Party In Any Format (e.g., Paper, Microfiche, Electronic Or Magnetic Portable Media). b. In Solicitations And Contracts Were Va Sensitive Information Or Information Technology Will Be Accessed Or Utilized, The Co Shall Insert The Clause Found At 852.273-75, Security Requirements For Unclassified Information Technology Resources. 2. 852.273-75 - Security Requirements For Unclassified Information Technology Resources (interim- October 2008) check - In Requirements the Field Service Engineer Must Report To The Biomed Supervisor To Sign In With Biomed Staff Before Work Begins. Additionally, One Must Submit Any Mobile Media Devices That Would Be Used On The System For A Virus Scan. Upon Completion Of Work, The Field Service Engineer Must Report To Biomed Supervisor To Brief Biomed Supervisor Or Biomed Staff If Supervisor Is Unavailable Concerning Completion Of Service, And Then To Sign Out. At The End Of Each Briefing, Field Service Engineer Will And Must Sign Out. the Contractor, Their Personnel, And Their Subcontractors Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. all Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. appendix C 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. b. The Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. Custom Software Development And Outsourced Operations Must Be In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. c. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. A Bi Is Not Required Per Va Information And Information System Security/privacy Requirements For It Contracts Dated August 2008 If The Following Exception Applies: contract Personnel With Limited And Intermittent Access To Equipment Connected To Facility Networks On Which Limited Va Sensitive Information May Reside, Including Medical Equipment Contractors Who Install, Maintain, And Repair Networked Medical Equipment Such As Ct Scanners, Ekg Systems, Icu Monitoring, Etc. In This Case, Veterans Health Administration Facilities Must Have A Duly Executed Va Business Associate Agreement (baa) In Place With The Vendor In Accordance With Vha Handbook 1600.1, Business Associates, To Assure Compliance With The Health Insurance Portability And Accountability Act Of 1996 (hipaa) In Addition To The Contract. Contract Personnel, If On Site, Should Be Escorted By Va It Staff. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). b. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. c. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. If Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Follow Va Directive Requirements. c. Prior To Termination Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor During Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1, Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations, And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations, And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, Privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, Shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va Records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above-mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cotr. m. The C&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va At Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cotr And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. The Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. Contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cotr. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That Is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor Or Any Person Acting On Behalf Of The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, Optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The Vendor At The End Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) Vendor Must Accept The System Without The Drive. (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed In Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market Replacement Cost At Time Of Purchase. (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software Associated With Medical Equipment/systems If It Is Not Possible For The Va To Retain The Hard Drive, Then. (5) The Equipment Vendor Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (6) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. Selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Preapproved And Described In The Purchase Order Or Contract. (7) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor Must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To Sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages In The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. However, It Is The Policy Of Va To Forgo Collection Of Liquidated Damages In The Event The Contractor Provides Payment Of Actual Damages In An Amount Determined To Be Adequate By The Agency. a- 1. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term 'data Breach' Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed Form, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access). (2) Description Of The Event, Including: (a) Date Of Occurrence. (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code. (3) Number Of Individuals Affected Or Potentially Affected. (4) Names Of Individuals Or Groups Affected Or Potentially Affected. (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data Considering The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text. (6) Amount Of Time The Data Has Been Out Of Va Control. (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Sensitive Personal Information, If Any. (9) Assessment Of The Potential Harm To The Affected Individuals. (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification. (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At Least 3 Relevant Credit Bureau Reports. (3) Data Breach Analysis. (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And Credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution. (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit Records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-days Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems. (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training. (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-16, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cotr A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. 10. System Interconnection Any Va External Computer System Interconnections Between Va Systems On The Va Network And Va Business Partner Systems Residing Outside The Va Network Will Require A Signed Memorandum Of Understanding (mou) And Interconnection Security Agreement (isa) Collectively Known As Mou Isa Between The Va And The Va Business Partner. 11. Government-furnished Equipment (gfe)/government-furnished Information (gfi). there Is No Gfe That Is Provided To The Contractor. 12. Other Pertinent Information Or Special Considerations. n/a A. Identification Of Possible Follow-on Work. based On Sleep Testing Outcomes, Actions With Be Patient Specific. B. Identification Of Potential Conflicts Of Interest (coi). no Organizational Coi Exists. C. Identification Of Non-disclosure Requirements. n/a D. Packaging, Packing And Shipping Instructions. n/a E. Inspection And Acceptance Criteria. n/a 13. Risk Control contractor Will Not Share Patient Sensitive Information Across It Platforms. 14. Place Of Performance. the Sleep Study Tests Will Be Performed At The Patients Houses Whereas The Monitoring And Tests Results Will Be Performed At The Louis Stokes Cleveland Va Facility At 10701 East Blvd., Cleveland, Ohio 44106. 15. Period Of Performance. six Months From The Date Of The Contract Award. 16. Delivery Schedule. Referrals For Sleep Testing Will Begin Upon Receipt Of Signed Contract. schedule item Number description Of Supplies/services quantity unit 0001 100.00 ea service For Wp Direct Using Wpone-m For 2 Nights or Equal (meets Or Exceeds The Sow) 0002 100.00 ea watchpat Direct 2nd Night or Equal (meets Or Exceeds The Sow) 0003 250.00 ea watchpatr Direct Program or Equal (meets Or Exceeds The Sow) 0004 4,750.00 ea watchpatr One Direct Program or Equal (meets Or Exceeds The Sow) 0005 100.00 ea wpone-m Probe For Watchpat Direct Service or Equal (meets Or Exceeds The Sow) the Naics Code For This Procurement Is 621610 And The Small Business Size Standard Is $19,000,000.00. responses To This Notice Shall Be E-mailed To Christopher A. Callihan At Christopher.callihan@va.gov. Telephone Responses Will Not Be Accepted. Responses Must Be Received In Writing No Later Than 3:00 P.m., Monday, February 12 2024. This Notice Is To Assist The Va In Determining Sources Only. A Solicitation Is Not Currently Available. When Responding Please Include Adequate Documentation Detailing The Capabilities Of The Offeror To Meet The Requirements Of The Statement Of Work the Va Is Not Seeking Pricing Or Offers Of Any Kind. There Is No Guarantee, Expressed Or Implicit, That The Market Research For This Acquisition Will Result In A Particular Set-aside Or Sole Source Award, Or Any Other Guarantee Of Award Strategy. All Information Is To Be Provided On A Voluntary Basis At No Charge To The Government.

Details: 5. Project Number (if Applicable) code 7. Administered By 2. Amendment/modification Number code 6. Issued By 8. Name And Address Of Contractor 4. Requisition/purchase Req. Number 3. Effective Date 9a. Amendment Of Solicitation Number 9b. Dated page Of Pages 10a. Modification Of Contract/order Number 10b. Dated bpa No. 1. Contract Id Code facility Code code offers Must Acknowledge Receipt Of This Amendment Prior To The Hour And Date Specified In The Solicitation Or As Amended, By One Of The Following Methods: the Above Numbered Solicitation Is Amended As Set Forth In Item 14. The Hour And Date Specified For Receipt Of Offers e. Important: is Extended, (a) By Completing Items 8 And 15, And Returning __________ Copies Of The Amendment; (b) By Acknowledging Receipt Of This Amendment On Each Copy Of The offer Submitted; Or (c) By Separate Letter Or Electronic Communication Which Includes A Reference To The Solicitation And Amendment Numbers. Failure Of Your acknowledgment To Be Received At The Place Designated For The Receipt Of Offers Prior To The Hour And Date Specified May is Not Extended. 12. Accounting And Appropriation Data (rev. 11/2016) is Required To Sign This Document And Return ___________ Copies To The Issuing Office. is Not, a. This Change Order Is Issued Pursuant To: (specify Authority) The Changes Set Forth In Item 14 Are Made In The Contract Order No. In Item 10a. 15c. Date Signed b. The Above Numbered Contract/order Is Modified To Reflect The Administrative Changes set Forth In Item 14, Pursuant To The Authority Of Far 43.103(b). result In Rejection Of Your Offer. If By Virtue Of This Amendment You Desire To Change An Offer Already Submitted, Such Change May Be Made By Letter or Electronic Communication, Provided Each Letter Or Electronic Communication Makes Reference To The Solicitation And This Amendment, And Is Received Prior To the Opening Hour And Date Specified. c. This Supplemental Agreement Is Entered Into Pursuant To Authority Of: d. Other contractor 16c. Date Signed 14. Description Of Amendment/modification 16b. United States Of America except As Provided Herein, All Terms And Conditions Of The Document Referenced In Item 9a Or 10a, As Heretofore Changed, Remains Unchanged And In Full Force And Effect. 15a. Name And Title Of Signer 16a. Name And Title Of Contracting Officer 15b. Contractor/offeror standard Form 30 previous Edition Not Usable prescribed By Gsa - Far (48 Cfr) 53.243 (type Or Print) (type Or Print) (organized By Ucf Section Headings, Including Solicitation/contract Subject Matter Where Feasible.) (number, Street, County, State And Zip Code) (if Other Than Item 6) (specify Type Of Modification And Authority) (such As Changes In Paying Office, Appropriation Date, Etc.) (if Required) (see Item 11) (see Item 13) (x) check one 13. This Item Applies Only To Modifications Of Contracts/orders, it Modifies The Contract/order No. As Described In Item 14. 11. This Item Only Applies To Amendments Of Solicitations amendment Of Solicitation/modification Of Contract (signature Of Person Authorized To Sign) (signature Of Contracting Officer) 1 10 0001 07-18-2024 00256 department Of Veterans Affairs g.v. (sonny) Montgomery Vamc network Contracting Office 16 715 South Pear Orchard Road ridgeland Ms 39157 10n16 department Of Veterans Affairs g.v. (sonny) Montgomery Vamc a&mm Service (90c) 715 South Pear Orchard Road ridgeland Ms 39157 to All Offerors/bidders 36c25624q0713 x x x 1 July 31, 2024 At 10:00 Am Cst the Purpose Of This Amendment Is As Follows: 1. Extend The Response Due Date. 2. Replacing The Statement Of Work And Price Schedule With The Attached Statement Of Work And Price Schedule. 3. Incorporating Far Clause 52.232-18 Availability Of Funds (apr 1984) Into The Solicitation. tammie Chaney contracting Officer 36c25624q0713 page 1 Of page 1 Of page 1 Of page 1 Of statement Of Work gene Taylor Cboc Mobile Mri Lease veterans Health Care System Of The Ozarks springfield, Mo purpose The Overall Purpose Is To Provide And Install A Mobile Mri Trailer And Equipment At Veterans Health Care System Of The Ozarks (vhso), Gene Taylor Community Based Outpatient Clinic, 1800 W. Republic St, Springfield, Mo 65807. scope The Contractor To Provide All Equipment, Tools, Materials, Labor, Transportation, Site Construction (to Include Utility Hook-ups (power, Data, Telephone), Equipment Training, On-site Installation, And Anything Else Necessary To Provide For An Equipment Lease For Fully Functioning/fully Operable 1.5 Tesla (t) Mobile Magnetic Resonance Imaging (mri) System Trailer For The Gene Taylor Community Based Outpatient Clinic (va) At 1800 W. Republic St, Springfield, Mo 65807. The Contractor Is Responsible For Transporting The Unit To And From The Location. The Contractor Shall Be Tjc (the Joint Commission) Accredited And/or Shall Follow Established Tjc Guidelines, As They Pertain To The Mobile Mri Operations. The Period Of Performance Will Be For A 12-month Base Period And Four (4) 12-month Option Periods. The Contractor Must Have The Capability Of Providing A Mobile Mri Unit To Be Onsite 7 Days Per Week For At Least The Base Year With Four Option Years Of Service. System/equipment Shall Be Fully Capable And Able To Transfer Image And Data To Multiple Modalities Including Va Pacs, Vista Imaging, Printers, And Hospital Ris System (full Dicom Communication). Each Location Shall Have Different Ip Addresses, Subnet Masks, And Vpns. Communication Between Mri And Radiology Services Pacs: The Contractor Shall Ensure That A Convenient And Robust Means Of Dicom Transfer Of Mri Studies To The Va Radiology Service Pacs Is Operational. The Contractor Shall Obtain And Provide To The Va Any Technology Necessary To Ensure That Mri Studies Can Be Conveniently Read On The Existing Va Pacs Display Technology. Any Peripherals That The Va Does Not Have But That Is Needed To Ensure Convenient And Timely Display Of Mri Studies In The Va Radiology Service Shall Be Obtained By The Contractor, Be Installed, And Be Retained By The Va So That At Future Dates The Archived Studies Can Be Reviewed. Each Mri Study Will Be Transferred To The Va Pacs Immediately Following The Acquisition Of The Study So That It Can, If Necessary, Be Reviewed Before The Patient Leaves The Mri Trailer. The Contractor Shall Have The Mri Trailer And Equipment In-place And Fully Operational No Later Than October 1, 2024. The Mobile Mri Equipment Shall Be Equal To Or Better Than The Description Of A 1.5t Siemens Magnetom Aera. The Contractor Is Responsible For The Maintenance Of The Unit, Including All Preventative Maintenance, And All Parts And Labor. All Preventative Maintenance To Be Performed After Normal Duty Hours. contractor Agrees To Cooperate With Va For Quality Control Purposes. contractor Agrees To Meet All Safety Requirements Such As Posting Mri Hazardous Zone Signs Around The Mobile Mri Trailer. salient Characteristics minimum Requirements For This System Are A State Of The Art 1.5t Magnet: Must Have Tim 4g S Integrated Coil Technology. The Mri Must Have A Minimum 70cm Bore For Patients That Are Claustrophobic And/or Obese. Gradient Strength Of 45mt/m@200t/m/s). Rf Technology Should Have Maximum Of At Least 204 Channels And 24/48/64 Independent Receiver Channels That Can Be Used Simultaneous In One Single Scan And In One Single Fov, Each Generating An Independent Partial Image. Equipment Will Be Capable Of Sending Images To A Minimum Of 3 Destinations (printer, Pac S, Vista, Hospital Ris System, Etc) Mri System Will Include The Following Application Packages At A Minimum: neuro Suite To Include Diffusion And Perfusion Imaging ortho Suite To Include Customizable Workflows And Susceptibility Artifact Reduction Functionality. body Imaging Suite That Includes Freezeit Technology To Overcome Motion And Incorrect Timing. software That Includes Ultra-fast, High-resolution, 2d And 3d Protocols. angio Suite With Software To Optimize Bolus Timing, Real-time Graphics And Automatic Voice Command To Assist With Ideal Timing Of Breathing, Scanning And Contrast Media. simultaneous Multi-slice Application patient Experience Applications That Include Lighting, Music, Video To Calm Anxious Patients. These Coils Must Be Included At A Minimum: cp Extremity Coil (knee, Ankle, Peripheral Mr Angio) tx/rx Cp Head Coil body 18 Coil peripheral Angio 36 Coil hand/wrist 16 Coil foot/ankle 16 Coil flex Large 4 Coil (hip, Shoulder, Knee) shoulder Large 16, Shoulder Small 16 Coils flex Small 4 Coil body 60/body 20 Coil contour Coil 4-channel Special Purpose Coil (carotids) loop Coil, Small (fingers, Toes) Additional Mri Trailer And System Requirements: cd Burner full Compatibility With Hospital Pacs System dicom 3.0 patient Intercom System safety And Warning Systems Visual And Audible Alarms smoke Detectors, Fire Extinguishers emergency Lighting Battery phone And Data Ports 480v 50 Power Cable hydraulic Patient Lift, Stairs And Railings hvac System To Maintain Trailer Environmental Systems operators And Technical Support Manuals full System Service (monday Friday After Normal Duty Hours Local Time Excluding Federal Holidays) regular Scheduled Maintenance To Be Performed After Hours 24 Hour Telephone Technical Support Toll Free Line, Response Within 1 Hour. 550 Lbs Maximum Patient Table Weight delivery And Installation Delivery Contractor Shall Deliver All Equipment To The Veterans Health Care System Of The Ozarks (vhso), Gene Taylor Community Based Outpatient Clinic, 1800 W. Republic St, Springfield, Mo 65807. The Contractor Is Responsible For Transporting The Unit To And From The Location. Installation Install All Equipment To Manufacturer S Specifications Maintaining Federal, And Local Safety Standards Installation Must Be Completed By August 1, 2024. All Work Shall Be Completed Between 8:00 A.m. And 4:30 P.m. Monday Friday. All Federal Holidays, Excluded. If There Is An Operational Conflict With Installation, Night Or Weekend Installation May Be Required. Government Will Provide A 72 Hours' Notice Of Change Of Installation Hours. The Contractor Shall Remove All Related Shipping Debris And Cleanup Any Construction Associated With Delivery And Installation Of The Specified Items. Contractor Shall Remove All Packaging From The Slvhcs Premises. The Contractor Shall Be Responsible For Any Damage To The Building That Occurs Due To Contractor Error Or Neglect. site Conditions There Shall Be No Smoking, Eating, Or Drinking Inside The Hospital At Any Time. inspection And Acceptance: contractor Shall Provide Dates Of Completion Of Punch List Items And Replacement Parts And/or Short Ship Items From The Manufacturer(s). the Cor Shall Ensure All Work Is Completed Satisfactorily Prior To Acceptance. Disputes Shall Be Resolved By The Contracting Officer. delivery/storage Requirements deliver Materials To Job In Manufacturer's Original Sealed Containers With Brand Name Marked Thereon. package To Prevent Damage Or Deterioration During Shipment, Handling, Storage And Installation. Maintain Protective Covering In Place And In Good Repair Until Removal Is Necessary. deliver Specified Items Only When The Site Is Ready For Installation Work To Proceed. store Products In Dry Condition Inside Enclosed Facilities. any Government Requested Delayed Delivery Up To 90 Days After Initial Negotiated Delivery Date, Shall Be At No Additional Cost To The Government. a Pre-delivery Meeting Will Be Conducted 60 Days Prior To Initial Negotiated Delivery Date For Verification Of Delivery And Installation Dates. delivery And Installation Will Be Coordinated Through The Cor. deliverables operation And Maintenance Manuals Binders - Quantity (2) Digital Copies- Quantity (1) deliver Compilation Of All Manufacturer Recommended Maintenance Schedule And Operation Materials Packaged In Binder(s) To Cor Upon Completion Of Installation. operator Training contractor Shall Provide On-site Training Of The Equipment To The Users. Scheduling Of Operator Training Shall Be Coordinated With The Cor After Installation Is Complete. protection Of Property contractor Shall Protect All Items From Damage. The Contractor Shall Take Precaution Against Damage To The Building(s), Grounds And Furnishings. The Contractor Shall Repair Or Replace Any Items Related To Building(s) Or Grounds Damaged Accidentally Or On Purpose Due To Actions By The Contractor. the Contractor Shall Perform An Inspection Of The Building(s) And Grounds With The Cor Prior To Commencing Work. To Ensure That The Contractor Shall Be Able To Repair Or Replace Any Items, Components, Building(s) Or Grounds Damaged Due To Negligence And/or Actions Taken By The Contractor. The Source Of All Repairs Beyond Simple Surface Cleaning Is The Facility Construction Contractor (or Appropriate Subcontractor), So That Building Warranty Is Maintained. Concurrence From The Va Facilities Management Poc And Cor Is Required Before The Contractor May Perform Any Significant Repair Work. In All Cases, Repairs Shall Utilize Materials Of The Same Quality, Size, Texture, Grade, And Color To Match Adjacent Existing Work. the Contractor Shall Be Responsible For Security Of The Areas In Which The Work Is Being Performed Prior To Completion. contractor Shall Provide Floor Protection While Working In All Va Facilities. All Material Handling Equipment Shall Have Rubber Wheels. security Requirements the C&a Requirements Do Not Apply And A Security Accreditation Package Is Not Required. warranty the Contractor Shall Provide A One-year Manufacturer S Warranty On All Parts And Labor. the Warranty Shall Include All Travel And Shipping Costs Associated With Any Warranty Repair. b.2 Price/cost Schedule item Information item Number description Of Supplies/services quantity unit unit Price amount 0001 1.00 jb __________________ __________________ contract To Provide All Equipment, Tools, Materials, Labor, Transportation, Site Construction To Include Utility Hook-up (power, Data, Telephone, Etc.), Equipment Training, On-site Installation, And Anything Else Necessary To Provide For An Equipment Lease For A New Fully Functioning/fully Operable 1.5 Tesla (t) Mobile Magnetic Resonance Imaging (mri) System Trailer For The Gene Taylor Community Based Outpatient Clinic, Springfield, Mo. principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies 0002 1.00 jb __________________ __________________ contract To Provide All Equipment, Tools, Materials, Labor, Transportation, Site Construction To Include Disconnection Of Utility Hook-up (power, Data, Telephone, Etc.) On-site De-installation And Anything Else Necessary To Provide For The Removal/deactivation Of The 1.5 Tesla (t) Mobile Magnetic Resonance Imaging (mri) System Trailer At The Gene Taylor Community Based Outpatient Clinic, Springfield, Mo. all Work Associated With Removal/de-activation In Accordance With The Performance Work Statement. principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies 0003 12.00 ea __________________ __________________ lease Mobile Mri Trailer To Include Equipment And Service In Accordance With The Performance Work Statement contract Period: Base pop Begin: 10-01-2024 pop End: 09-30-2025 principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies 1001 12.00 mo __________________ __________________ lease Mobile Mri Trailer To Include Equipment And Service In Accordance With The Performance Work Statement contract Period: Option 1 pop Begin: 10-01-2025 pop End: 09-30-2026 principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies 2001 12.00 mo __________________ __________________ lease Mobile Mri Trailer To Include Equipment And Service In Accordance With The Performance Work Statement contract Period: Option 2 pop Begin: 10-01-2026 pop End: 09-30-2027 principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies 3001 12.00 mo __________________ __________________ lease Mobile Mri Trailer To Include Equipment And Service In Accordance With The Performance Work Statement contract Period: Option 3 pop Begin: 10-01-2027 pop End: 09-30-2028 principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies 4001 12.00 mo __________________ __________________ lease Mobile Mri Trailer To Include Equipment And Service In Accordance With The Performance Work Statement contract Period: Option 4 pop Begin: 10-01-2028 pop End: 09-30-2029 principal Naics Code: 621512 - Diagnostic Imaging Centers product/service Code: W065 - Lease Or Rental Of Equipment - Medical, Dental, And Veterinary Equipment And Supplies grand Total __________________ page 1 Of page 9 Of 9 page 1 Of 52.232-18 Availability Of Funds (apr 1984) Funds Are Not Presently Available For This Contract. The Government's Obligation Under This Contract Is Contingent Upon The Availability Of Appropriated Funds From Which Payment For Contract Purposes Can Be Made. No Legal Liability On The Part Of The Government For Any Payment May Arise Until Funds Are Made Available To The Contracting Officer For This Contract And Until The Contractor Receives Notice Of Such Availability, To Be Confirmed In Writing By The Contracting Officer.

Details: This Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. This Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-02. This Solicitation Is Set-aside For 100% Service-disabled Veteran-owned Small Business (sdvosb). The Associated North American Industrial Classification System (naics) Code For This Procurement Is 541614, With A Small Business Size Standard Of $20.0 Million. The Fsc/psc Is R706. The Va Greater Los Angeles Healthcare System (vaglahcs), 11301 Wilshire Blvd, Los Angeles, Ca 90073-1003, Is Seeking Qualified Personnel To Provide Pharmacy Annual Wall-to-wall Inventory Support Services To Five Pharmacy Locations Within Gla. All Interested Companies Shall Provide Quotations For The Following: Statement Of Work (sow) Objective: The Annual Wall To Wall Inventory Consists Of Three Phases: Scanning Of Current Inventory Of Drug And Supply Items Within The Pharmacy Report Of The Physical Inventory. Analyze And Complete The Annual Wall To Wall Inventory Report To Visn By 03/31/2024. The Objective Is To Have An Outside Vendor Physically Scan, Using A Handheld Scanner To All The Current Inventory Of Drug And Supply Items Within The Pharmacy And Generate A Report Of The Current Inventory. A Outside Vendor Performing Phase 1 And 2 Will Account For Fair And Equitable Reporting As Well As Prevent Possible Drug Diversion. Scope Of Work: The Contractor Shall Provide All Labor, Equipment, Materials, Supervision, Test Equipment, Travel, And Transportation, Necessary To Complete Pharmacy Wall-to-wall Inventory At All Locations Listed Within This Statement Of Work (sow). Period Of Performance: 30 Days After Award, Tbd (estimated: 02/01/2024-02/29/2024) Pharmacy Normal Hours Of Operation Are Between 8am And 4:30pm, Monday Through Friday, Excluding Holidays. Holidays Falling On A Sunday Will Be Observed The Following Monday. New Year S Day January 01 Martin Luther King S Birthday Third Monday In January President S Day Third Monday In February Memorial Day Last Monday In May Juneteenth June 19 Independence Day July 04 Labor Day First Monday In September Columbus Day Second Monday In October Veterans Day November 11 Thanksgiving Day Fourth Thursday In November Christmas Day December 25 Federal Holiday Schedule Place Of Performance: Name Address West Los Angeles Medical Center (wla) Outpatient Pharmacy 11301 Wilshire Blvd, Bldg. 500 - 1225 Los Angeles, Ca 90073 West Los Angeles Medical Center (wla) Inpatient Pharmacy 11301 Wilshire Blvd, Bldg. 500 - 0205 Los Angeles, Ca 90073 Sepulveda Ambulatory Care Clinic (sep) 16111 Plummer St, Bldg. 200-1200 North Hills, Ca 91343 Bakersfield Cboc (bak) 1801 Westwind Dr. - Pharmacy Bakersfield, Ca 93301 Los Angeles Ambulatory Care Clinic (laacc) 351 E. Temple St, B128 Los Angeles, Ca 90012 Pharmacy Location Program Point Of Contacts:add Two More Columns And List Phone Numbers And Email Addresses Of These Program Pocs. Also, Add This Table Below The Place Of Performance Table. Updated Will Be Provided Upon Award Service Requirements: The Wall-to-wall Inventory Shall Be Performed Within A 5-day Period, 1 Day Per Pharmacy Location Within The Month Of February 2024. Contractor Shall Perform The Physical Wall To Wall Inventory Of 5 Va Pharmacy Locations In Visn 22, Station 691, Gla. Locations Listed In The Place Of Performance Table Of This Statement Of Work. Inventory Must Be Completed The Day The Inventory Was Started For Each Location. The Contractor Shall Provide Enough Inventory Specialists To Complete The Inventory In This Timeframe. Wall To Wall Inventories Will Be Scheduled For A Date/time Specified By The Chief Of Pharmacy. The Days And Hours May Vary Per Location And Might Fall On A Weekend. The Contractor Shall Provide All Equipment Deemed Necessary To Properly Complete Inventory (i.e., Handheld Scanners, Computers, Software To Run Required Reports, Etc.). Coordination With The Prime Vendor And Contractor May Be Necessary. Prior To The Service Being Performed, Pharmacy Will Provide The Contractor, The Pharmaceutical Prime Vendor And Direct Purchase Pricing Data So That It Can Be Included Within The Required Reports. Contractor Shall Divide Each Pharmacy Into Manageable Sections. The Contractor Shall Have A Mechanism To Mark/tag Each Section (supplies Or Bottles Are Not To Be Marked) That Is To Be Inventoried, With Markers Placed At The Beginning And End Of Each Section To Be Counted. An Initial Of The Person Counting The Section Should Be Placed On The Marker At The End Of The Section That Has Been Counted. This Prevents Duplication Of Completed Sections When More Than One Person Is Working Within The Same Section. Contractor Shall Use Scanners To Collect The Inventory Data, Ie. Mckesson National Drug/product Codes (ndc) And Quantities. Contractor Shall Ensure That Several Validation Tasks Are Performed Once The Data Was Collected To Ensure The Quality Of The Performance, Such As Verified Recounts Performed By The Contractor. Adjustments Have Been Completed By Contractor. Inventory Tags/markers Have Been Removed. A.-c. Needs To Be Completed Prior To Completion Of On-site Inventory. Contractor Shall Compare The Data To Mckesson Databases And Generate Reports To Show The Pricing Of All Items Inventoried, As Well As A Value By Line-item And A Value Overall Of The Location. A Quality Review Check Of Selected Products (spot Check) Will Be Performed At The Discretion Of Pharmacy Service Officials Prior To Completion. Contractor Shall Complete The Initial Performance (phase 1) Within A Day S Time During Operating Hours, M-f, 8am-4:30pmthis Contradicts What You Stated Above, Which Says 8am-4:30pm. Please Confirm And Adjust Accordingly. Corrected (excluding Federal Holidays) At Each Of The Location Listed Above. The Contractor Will Adhere To All Va Security And Privacy Requirements Such As The Health Insurance Portability And Accountability Act (hippa). Reporting: The Vendor Shall Provide A Detailed Excel Spreadsheet Inventory Site Report For The Pharmacy Locations Inventoried Within 48 Hours Of The Inventory Performance. The Report Will Contain All Physical Items Inventoried As Well As Data Provided By The Pharmacy. The Report Will Contain The Following: (reported As Per Site) Item Name (name & Strength, I.e., Drug A 1mg/1ml) Package Description (ml, Bottle, Tab) Ndc Or Upc/upn Total Quantity Current Package Price Total Replacement Cost Per Item Total Replacement Cost Of All Items Per Site. The Report Will Be Provided In Microsoft Excel. A Summary Report Will Be Generated That States The Calculated Replacement Cost Of All Products Based On Provided Data. A Location Summary Report Will Also Be Provided. Security Requirements The C&a Requirements Do Not Apply, And Security Accreditation Package Is Not Required. This Service Does Not Involve Contractor Connection Of One Or More Contractor-owned It Devices (such As Laptop Computer Or Remote Connection From A Contractor System) To A Va Internal Trusted (i.e., Non-public Network) Therefore Information Technology (it) Security Certification And Accreditation (authorization) (c&a) Requirements Do Not Apply Per Va Handbook 6500.6. Identification, Check-in, Parking, And Smoking Regulations Identification The Vendor's Employees Shall Always Wear Visible Identification While On Vaglahcs Premises. Contractor Employees Shall Report To Va Police Upon Entry To The Vaglahcs Facility To Get A Visitor Badge. Contractor Employees Are Required To Be Escorted By The Cor Or Designee S Office Once On Campus Prior To Commencement Of Work. During Emergencies Contractor Personnel Shall Check In With Vaglahcs Police If The Vaglahcs Ppoc Or Designee Is Not Available. Parking It Is The Responsibility Of The Contract Personnel To Park In The Appropriate Designated Parking Areas. Parking Information Is Available From Va Police & Security Service Office. The Contractor Assumes Full Responsibility For Any Parking Violations. Smoking Veterans Health Administration (vha) Directive 1085, Dated March 5, 2019, Provides A Comprehensive Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors, At The Department Of Veterans Affairs (va), Veterans Health Administration (vha) Health Care Facilities. This Updated Vha Directive Implements A Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors At Va Health Care Facilities, As Defined In This Directive, Based On Scientific Evidence Regarding The Adverse Health Effects Of Secondhand And Thirdhand Smoke Exposures. The Assistant Deputy Under Secretary For Health For Administrative Operations (10na) And The Assistant Deputy Under Secretary For Health For Clinical Operations (10nc) Are Responsible For The Contents Of This Directive. Questions May Be Referred To Vha Smoke Free: Vhasmokefree@va.gov. This Vha Directive Is Scheduled For Recertification On Or Before The Last Working Day Of March 2024. This Vha Directive Will Continue To Serve As National Vha Policy Until It Is Recertified Or Rescinded. Weapons And Contraband Possession Of Weapons Or Contraband Is Prohibited And Shall Be Subject To Arrest And Termination From Future Performance Under This Contract. Enclosed Containers, Including Tool Kits, Shall Be Subject To Search. Violations Of Vaglahcs Regulations May Result In Citation Answerable In The United States (federal) District Court, Not A Local District, State, Or Municipal Court. Safety All Personnel Employed By The Contractor In The Performance Of This Contract, Or Any Representative Of The Contractor Entering On Vaglahcs Shall Comply With Applicable Federal, State, And Va Safety And Fire Regulations And Codes, Which Are In Effect During The Performance Period Of The Contract. Contractor Shall Perform Work In Strict Accordance With Existing Relevant, Accredited Standards And Codes To Minimize The Possibility Of Injury To Personnel, Or Damage To Government Equipment. Every Effort Shall Be Made To Safeguard Human Life And Property. Contractor Shall Comply With All Applicable Federal, State, And Local Requirements Regarding Workers Health And Safety. The Requirements Include, But Are Not Limited To, Those Found In Federal And State Occupational Safety And Health Act (osha) Statutes And Regulations, Such As Applicable Provisions Of Title 29, Code Of Federal Regulations (cfr), Parts 1910 And 1926, Nfpa 70e, Article 130.7 29 Cfr 1910.132(d)(1)(iii), 29cfr1910.137. Contractor Shall Provide All Necessary Tools, And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. Contractor Personnel Contractor S Program Manager The Contractor Shall Provide A Contract Program Manager Who Shall Be Responsible For The Performance Of The Work. The Name Of This Person Shall Be Designated In Writing To The Contracting Officer. The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Contract Matters Relating To Daily Operation Of This Contract. Contractor S Employees The Contractor Shall Not Employ Persons For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health, Safety, Security, General Well-being Or Operational Mission Of The Installation And Its Population. Contract Personnel Shall Be Subject To The Same Quality Assurance Standards Or Exceed Current Recognized National Standards As Established By The Joint Commission (jc). Contractor Qualifications & Other Responsibilities Contractor Shall Obtain All Necessary Licenses Required To Perform This Work. Contractor Shall Take All Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract. Contractor Shall Be Responsible For Any Injury To Himself/herself, His/her Employees, Or Others, As Well As For Any Damage To Personal Or Public Property That Occurs During The Performance Of This Contract That Is Caused By Him/her Or His/her Employees Fault Or Negligence. Contractor Shall Maintain Personal Liability And Property Damage Insurance Prescribed By The Laws Of The Federal Government. The Government Reserves The Right To Accept Or Reject Contractor S Employee For The Rendering Of Services. Complaints Concerning Contract Personnel S Performance Or Conduct Will Be Dealt With By The Contractor And Cor With The Final Decision Being Made By The Contracting Officer. Insurance Coverage The Contractor Agrees To Procure And Maintain, While The Contract Is In Effect, Workers Compensation And Employee S Public Liability Insurance In Accordance With Federal And State Of California Laws. The Contractor Shall Be Responsible For All Damage To Property, Which May Be Done By Him, Or Any Employee Engaged In The Performance Of This Contract. The Government Shall Be Held Harmless Against Any Or All Loss, Cost, Damage, Claim Expense Or Liability Whatsoever, Because Of Accident Or Injury To Persons Or Property Of Others Occurring In The Performance Of This Contract. Before Commencing Work Under This Contract, The Contracting Officer Shall Require The Contractor To Furnish Certification From His/her Insurance Company Indicating That The Coverage Specified By Far 52.228-5 And Per Far Subpart 28.307-2 Has Been Obtained And That It May Not Be Changed Or Canceled Without Guaranteed Thirty (30) Day Notice To The Contracting Officer. Contractor Is Required To Provide Copies Of Proof Of Workers Compensation And Employee Public Liability Insurance Within Fifteen (15) Calendar Days After Notification Of Contract Award. Invoicing And Payment Overtime & Holiday Pay Any Overtime And/or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government. Contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel. Contractor Will Not Be Paid For Availability Or On-call Services Unless Otherwise Provided Herein. Invoices Payment Of Services Rendered Under This Contract Shall Be Made In Arrears Upon Satisfactory Completion Of Each Service And Receipt Of A Properly Prepared Invoice And Submitted By The Contractor To The Payment Address Specified By Contracting. Invoices Shall Reference The Contract Number And Purchase Order Number, Manifest Number(s), Provide A Complete And Accurate Description Of Services/ Supplies Delivered/ Rendered, Including Dates Of Performance, Amounts, Unit Prices, Extended Totals And Any Other Data Relevant For Payment Purposes. The Government Shall Not Authorize Payment Until Such Time That The Vaglahcs Ppoc All Properly Executed And Signed Documentation. No Advance Payments Shall Be Authorized. Payment Shall Be Made On A Monthly Arrears For Services Provided During The Billing Month In Arrears In Accordance With Far 52.212- 4, Para. (i). Upon Submission Of A Properly Prepared Invoice For Prices Stipulated In This Contract For Services Delivered And Accepted In Accordance With The Terms And Conditions Of The Contract, Less Any Deductions Stipulated In This Contract. Payment Of Invoices May Be Delayed If The Appropriate Invoices As Specified In The Contract Are Not Completed And Submitted As Required. The Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. The Following Solicitation Provisions Apply To This Acquisition: Far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services Offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. The Following Contract Clauses Apply To This Acquisition: Far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (dec 2022) Addendum To Far 52.212-4, Contract Terms And Conditions-commercial Products And Commercial Services Applies To And Is Included With This Acquisition. Far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (mar 2023) The Following Subparagraphs Of Far 52.212-5 Are Applicable: (b)(6), (8),(23),(28),(30),(31),(36), (45),(50)(ii),(52),(59),(c)(1),(2),(7),(8) Vaar 852.203-70 Commercial Advertising (may 2018). Vaar 852.219-73 Va Notice To Total Set-aside For Certified Service-disabled Veteran-owned Small Businesses (jan 2023) Vaar 852.219-75 Va Notice Of Limitations On Subcontracting Certification Of Compliance For Services And Construction. (jan 2023) (deviation) Vaar 852.232-72, Electronic Submission Of Payment Requests (nov 2018). This Is Accomplished Through The Tungsten Network Located At: Http://www.fsc.va.gov/einvoice.asp This Is Mandatory And The Sole Method For Submitting Invoices. Service Contract Act Wage Determination #: 2015-5613 Rev.24 All Quoters Shall Submit The Following: As Described In Far 52.212-1 Addendum. All Quotes Shall Be Sent To The Network Contracting Office (nco) 22 Contract Specialist, Jennell Christofaro At Jennell.christofaro@va.gov. Award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. This Contract/purchase Order Will Consist Of A Base Period Of Performance: 02/01/2024 02/29/2024. The Following Are The Decision Factors: Inventory Support Services Experience/ Technical Experience Past Performance Overall Pricing (when Experience And Past Performance Are Met And Equal) The Award Will Be Made To The Response Most Advantageous To The Government. Responses Should Contain Your Best Terms, Conditions. To Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." Or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. All Rfq Inquiries Shall Be Received Not Later Than December 27, 2023, 0900 Mst At Marco.ramos1@va.gov Only. Subject Line Shall Include Inquiry To Rfq 36c26224q0359 For Consideration. All Answers To Inquiries Received By Due Date And Time Will Be Addressed Through An Amendment. No Further Inquiries Will Be Addressed After Due Date. Submission Of Your Rfq Response Offer Shall Be Received Not Later Than January 9, 2024, 10:00 Mst At Jennell.christofaro@va.gov Only. Subject Line Shall Include Response To Rfq 36c26224q0359 For Consideration. Late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). Any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. Point Of Contact Contract Specialist Jennell Christofaro Jennell.christofaro@va.gov

Details: Description this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular [2024-03, Effective Date 02/23/2024]. this Solicitation Is For Full And Open Competition, Unrestricted. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 339115, With A Small Business Size Standard Of 1,000 Employees. the Fsc/psc Is 6515. the Hudson Valley Va Medical Center In Wappingers Falls, New York Is Currently Seeking To Replace 7 Slit Lamps, 7 Tonometers, 5 Deluxe Stands, And 4 Chairs For The Optometry Cbocs (community Based Outpatient Clinics). This Request Will Be Brand Name Only. all Interested Companies Shall Provide Quotations For The Following: scope Of Work: contractor Is Required To Furnish And Deliver Following Items Below: (7) Haag-streit Bm900 Slit Lamp - With Led Slit Illumination, - Basic Model (7) Haag-streit R900 Tonometer W/ 2 Prisms (soaking/wiping Prism With Alcohol Will Void Warranty) (5) Marco Deluxe Stands (4) Marco Automatic Chairs Warm Grey, 1284 upholstery - Color Required, Encore Cushion-charcoal (5) Installations: 1 Slit Lamp And 1 Tonometer At Port Jervis, Monticello, And New City 2 Slit Lamps And 2 Tonometers For Carmel And Goshen 5 Deluxe Stands, 2 At Goshen, 1 At Monticello, 1 At Carmel, And 1 At New City 4 Automatic Chairs, 2 At Goshen, 1 At Carmel, 1 New City item # description qty sl0hs900bmleds haag-streit Bm900 Slit Lamp - With Led Slit Illumination, Basic Model 7 to0hsr900 haag-streit R900 Tonometer W/ 2 Prisms 7 cs0ma1207wgfg marco Deluxe Stand, Warm Grey - Includes Deluxe Refractor Arm 5 cs0ma1220wg marco Encore Automatic Chair - Warm Grey, 1284 Upholstery 4 cs0ma1284ch encore Cushion-charcoal 4 the Slit Lamp Microscope Is Used To Microscopically Examine The Exterior, Middle And Internal Portion Of The Eye. It Is Probably One Of The Most Essential Pieces Of Equipment In The Ophthalmic Field. In Addition, The Tonometer, Which Is Attached To The Slit Lamp, Is Used To Measure Intra-ocular Pressure. The Current Slit Lamps & Tonometers At The Clinics Above Have Been In Service For Over 20 Years. They Are All Quality Microscopes But At This Point Biomed Is Unable To Procure Replacement Parts When They Are Needed. They Are All Well Beyond Their Replacement Dates. While They Still Are In Working Order, Most Of Them Do Not Glide Smoothly When Scanning Internal And External Surfaces, Which Can Impact Patient Care. The Marco Chairs Are Compatible And Connect To The Haag-streit Slit Lamps And Tonometers. The Contractor Shall Provide All Resources Necessary To Accomplish The Deliverables Described In This Statement Of Work. This Request Will Be Brand Name Only. the Purchase Order/contract Period Of Performance Is 30 Days After Award, Fob Destination. place Of Performance/place Of Delivery castle Point Va Medical Center bldg. 44 Receiving 41 Castle Point Rd, wappingers Falls, Ny 12590 installations And Delivery Shall Occur At The Following Cboc S: goshen Va Clinic 30 Hatfield Lane, Suite 204 goshen, Ny 10924-6768 monticello Va Clinic 55 Sturgis Road monticello, Ny 12701-1225 carmel Va Clinic 1875 Route 6, Provident Bank, 2nd Floor. carmel, Ny 10512-2316 new City 345 North Main Street, Upper Level new City, Ny 10956-4312 port Jervis Va Clinic 100 Pike Street, Port Jervis Plaza port Jervis, Ny 12771-1831 the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services (sep 2023). far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services (nov 2023). offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023). far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (dec 2023). the Following Subparagraphs Of Far 52.212-5 Are Applicable: (a)â the Contractorâ shallâ comply With The Following Federalâ acquisitionâ regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable Toâ acquisitionsâ ofâ commercial Productsâ andâ commercial Services: (1)â 52.203-19, Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statementsâ (jan 2017)â (section 743 Of Division E, Title Vii, Of The Consolidated And Further Continuing Appropriations Act, 2015 (pub. L. 113-235) And Its Successor Provisions In Subsequent Appropriations Acts (and As Extended In Continuing Resolutions)). (2)â 52.204-23, Prohibition Onâ contractingâ for Hardware, Software, And Services Developed Or Provided By Kaspersky Lab Covered Entitiesâ (dec 2023)â (section 1634 Of Pub. L. 115-91). (3)â 52.204-25, Prohibition Onâ contractingâ for Certain Telecommunications And Video Surveillance Services Or Equipment.â (nov 2021)â (section 889(a)(1)(a) Of Pub. L. 115-232). (4)â 52.209-10, Prohibition Onâ contractingâ with Inverted Domestic Corporationsâ (nov 2015). (5)â 52.232-40, Providing Accelerated Payments Toâ small Business Subcontractorsâ (mar 2023)â (â 31 U.s.c. 3903â andâ 10 U.s.c. 3801). (6)â â â 52.233-3, Protest After Awardâ (aug 1996)â (â 31â u.s.c.â 3553). (7)â â â 52.233-4, Applicable Law For Breach Of Contractâ claimâ (oct 2004)â (public Laws 108-77 And 108-78 (â 19â u.s.c.â 3805â note)). (a) The Contractor Shall Comply With The Following Federal Acquisition Regulation (far) Clauses, Which Are Incorporated In This Contract By Reference, To Implement Provisions Of Law Or Executive Orders Applicable To Acquisitions Of Commercial Products And Commercial Services: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (dec 2022) far 52.252-2 Clauses Incorporated By Reference (feb 1998) vaar 852.208-70 Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors Orders Or Bpas (jan 2023) vaar 852.208-71 Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factor Commitments--orders And Bpas (jan 2023) vaar 852.211-70 Equipment Operation And Maintenance Manuals (nov 2018) vaar 852.215-71 Evaluation Factor Commitments (oct 2019) vaar 852.219-73 Va Notice Of Total Set-aside For Verified Service-disabled Veteran-owned Small Businesses. vaar 852.219-74 Va Notice Of Total Set-aside For Verified Veteran-owned Small Businesses. vaar 852.219-76 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Supplies And Products. vaar 852.232-72 Electronic Submission Of Payment Requests (nov 2018) vaar 852.242-71 Administrative Contracting Officer (oct 2020) vaar 852.247-73 Packing For Domestic Shipment (oct 2018) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (dec 2023) far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (sep 2023) far 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998) far 52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment (nov 2021) far 52.233-2 Service Of Protest (sep 2006) vaar 852.233-70 Protest Content/alternative Dispute Resolution (oct 2018) vaar 852.233-71 Alternate Protest Procedure [oct 2018] far 52.212-2 Evaluation Commercial Products And Commercial Services (nov 2021) far 52.212-3 Offeror Representations And Certifications Commercial Products And Commercial Services (nov 2023) all Quoters Shall Submit The Following: One (1) Copy. all Quotes Shall Be Sent To: Jonatan.rondon@va.gov award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. the Following Are The Decision Factors: award Shall Be Made To The Contractor Whose Quotation Offers The Best Value To The Government, Considering Technical Capability, Past Performance, And Price. Comparative Evaluations May Be Considered For This Procurement. The Government Shall Evaluate Information Based On The Following Evaluation Criteria: (1) Technical Capability Factor Meeting Or Exceeding The Requirement, (2) Past Performance, And (3) Price. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. far 52.212-1 Instructions To Offerors Commercial Products And Commercial Services (nov 2021) (a) North American Industry Classification System (naics) Code And Small Business Size Standard. The Naics Code(s) And Small Business Size Standard(s) For This Acquisition Appear Elsewhere In The Request For Quote (rfq). However, The Small Business Size Standard For A Concern That Submits A Quote, Other Than On A Construction Or Service Acquisition, But Proposes To Furnish An End Item That It Did Not Itself Manufacture, Process, Or Produce Is 500 Employees If The Acquisition (1) Is Set Aside For Small Business And Has A Value Above The Simplified Acquisition Threshold; Or (2) Uses The Hubzone Price Evaluation Preference Regardless Of Dollar Value, Unless The Quoter Waives The Price Evaluation Preference; Or (3) Is An 8(a), Hubzone, Service-disabled Veteran-owned, Economically Disadvantaged Women-owned, Or Women-owned Small Business Set-aside Or Sole-source Award Regardless Of Dollar Value. (b) Submission Of Quotes. Submit Signed And Dated Quotes To The Office Specified In This Request For Quote (rfq) At Or Before The Exact Time Specified. Quotes May Be Submitted On Letterhead Stationery, Or As Otherwise Specified In The Rfq. As A Minimum, Quotes Must Show (1) The Solicitation Number; (2) The Time Specified In The Solicitation For Receipt Of Quotations; (3) The Name, Address, And Telephone Number Of The Quoter; (4) A Technical Description Of The Items Being Quoted In Sufficient Detail To Evaluate Compliance With The Requirements In The Solicitation. This May Include Product Literature, Or Other Documents, If Necessary; (5) Terms Of Any Express Warranty; (6) Price And Any Discount Terms; (7) "remit To" Address, If Different Than Mailing Address; (8) A Completed Copy Of The Representations And Certifications At Federal Acquisition Regulation (far) 52.212-3 (see Far 52.212-3(b) For Those Representations And Certifications That The Quoter Shall Complete Electronically); (9) Acknowledgment Request For Quotation Amendments; (10) Past Performance Will Not Be Considered In Simplified Acquisition Procurements. (11) Quote Should Include A Statement Specifying The Extent Of Agreement With All Terms, Conditions, And Provisions Included In The Solicitation. Quotes That Fail To Furnish Required Representations And Certifications, Information Requested In (1) To (9) And Accept The Terms And Conditions Of The Solicitation May Be Excluded From Consideration. (c) Period For Acceptance Of Quotes. The Quoter Agrees To Hold The Prices In Its Quote Firm For 30 Calendar Days From The Date Specified For Receipt Of Quotes, Unless Another Time Period Is Specified In An Addendum To The Solicitation. (d) Product Samples. When Required By The Solicitation, Product Samples Shall Be Submitted At Or Prior To The Time Specified For Receipt Of Quotes. Unless Otherwise Specified In This Solicitation, These Samples Shall Be Submitted At No Expense To The Government, And Returned At The Sender S Request And Expense, Unless They Are Destroyed During Testing. (e) Multiple Quotes. Quoters Are Encouraged To Submit Multiple Quotes Presenting Alternative Line Items (provided That The Alternative Line Items Are Consistent With Far Subpart 4.10), Or Alternative Commercial Products Or Commercial Services For Satisfying The Requirements Of This Solicitation. Each Quote Submitted Will Be Evaluated Separately. (f) Late Submissions, Revisions, And Withdrawals Of Quotes. (1) Quoters Are Responsible For Submitting Quotes To Reach The Government Office Designated In The Solicitation By The Time Specified In The Solicitation. If No Time Is Specified In The Solicitation, The Time For Receipt Is 4:30 P.m., Local Time, For The Designated Government Office On The Date That Quotes Are Due. (2) Any Quotation Received At The Government Office Designated In The Solicitation After The Exact Time Specified For Receipt Of Quotes Is "late" And May Not Be Considered Unless It Is Received Before Purchase Order Issuance And The Contracting Officer (co) Determines That Accepting The Late Quotation Would Not Unduly Delay The Acquisition. (3) If An Emergency Or Unanticipated Event Interrupts Normal Government Processes So That Quotations Cannot Be Received At The Government Office Designated For Receipt Of Quotes By The Exact Time Specified In The Solicitation, And Urgent Government Requirements Preclude A Notice Of An Extension Of The Closing Date, The Time Specified For Receipt Of Quotes Will Be Deemed To Be Extended To The Same Time Of Day Specified In The Solicitation On The First Work Day On Which Normal Government Processes Resume. (g) Issuance Of Purchase Order. The Government May Issue A Purchase Order To One Or More Quoters As Identified In The Request For Quote (rfq). Therefore, The Quoter S Initial Quote Should Contain The Best Terms From A Price And Technical Standpoint. However, The Government May Reject Any Or All Quotes If Such Action Is In The Public S Best Interest. The Contracting Officer (co) May Issue A Purchase Order To Other Than The Quoter With The Lowest Priced Quotation. (h) Multiple Awards. The Government May Issue A Purchase Order For Any Item Or Group Of Items Of A Quotation, Unless The Quoter Qualifies The Quotation By Specific Limitations. Unless Otherwise Provided In The Schedule, Quotations May Not Be Submitted For Quantities Less Than Those Specified. The Government Reserves The Right To Issue A Purchase Order For A Quantity Less Than The Quantity Quoted, At The Unit Prices Quoted, Unless The Quoter Specifies Otherwise In The Quotation. (1) Availability Of Requirements Documents Cited In The Solicitation. (i) The Gsa Index Of Federal Specifications, Standards And Commercial Item Descriptions, Fpmr Part 101-29, And Copies Of Specifications, Standards, And Commercial Item Descriptions Cited In This Solicitation May Be Obtained For A Fee By Submitting A Request To- Gsa Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, Sw Washington, Dc 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If The General Services Administration, Department Of Agriculture, Or Department Of Veterans Affairs Issued This Solicitation, A Single Copy Of Specifications, Standards, And Commercial Item Descriptions Cited In This Solicitation May Be Obtained Free Of Charge By Submitting A Request To The Addressee In Paragraph (i)(1)(i) Of This Provision. Additional Copies Will Be Issued For A Fee. (2) Most Unclassified Defense Specifications And Standards May Be Downloaded From The Following Assist Websites: (i) Assist ( Https://assist.dla.mil/online/start/). (ii) Quick Search ( Http://quicksearch.dla.mil/). (3) Documents Not Available From Assist May Be Ordered From The Department Of Defense Single Stock Point (dodssp) By- (i) Using The Assist Shopping Wizard ( Https://assist.dla.mil/wizard/index.cfm); (ii) Phoning The Dodssp Customer Service Desk (215) 697-2179, Mon-fri, 0730 To 1600 Est; Or (iii) Ordering From Dodssp, Building 4, Section D, 700 Robbins Avenue, Philadelphia, Pa 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) Standards Must Be Obtained From The Organization Responsible For Their Preparation, Publication, Or Maintenance. (j) Unique Entity Identifier (uei). Applies To All Quotes That Exceed The Micro-purchase Threshold, And Quotes At Or Below The Micro-purchase Threshold If The Solicitation Requires The Contractor To Be Registered In The System For Award Management (sam).) The Quoter Must Enter, In The Block With Its Name And Address On The Cover Page Of Its Quote, The Annotation "unique Entity Identifier" Followed By The Unique Entity Identifier That Identifies The Quoters Name And Address. The Quoter Also Must Enter Its Electronic Funds Transfer (eft) Indicator, If Applicable. The Eft Indicator Is A Four-character Suffix To The Uei. The Suffix Is Assigned At The Discretion Of The Quoter To Establish Additional Sam Records For Identifying Alternative Eft Accounts (see Far Subpart 32.11) For The Same Entity. If The Quoter Does Not Have A Uei, It Should Contact The Entity Designated At Www.sam.gov For Uei Establishment Directly To Obtain One. The Quoter Should Indicate That It Is A Quoter For A Government Contract When Contacting The Entity Designated At Www.sam.gov For Establishing The Uei. (l) Requests For Information. The Co Will Not Notify Unsuccessful Quoters That Responded To This Request For Quotation (rfq). However, Quoters May Request Information On Purchase Order(s) Resulting From This Solicitation With The Co. (end Of Provision) to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Your Response Shall Be Received Not Later Than March 11th, 2024, 1600 Hours Est At Jonatan.rondon@va.gov. any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact jonatan Rondon contracting Officer network Contracting Office (nco2) margaret Cochran Corbin Va Campus 423 East 23rd Street, 14045-w new York, Ny 10010 212-686-7500 Ex. 5588 jonatan.rondon@va.gov

Details: Description Invitation To Bid For Supply And Delivery Of One (1) Unit Mri Scanner At Provincial Governor’s Office, Lingayen, Pangasinan (for The Use Of The Hospitals) Project Identification No.: Pang-2024-03-0323-g 1. The Provincial Government Of Pangasinan, Through The Capital Outlay (pr#2024-02-0772) Intends To Apply The Sum Of Ninety-five Million Pesos (p95,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Supply And Delivery Of One (1) Unit Mri Scanner At Provincial Governor’s Office, Lingayen, Pangasinan (for The Use Of The Hospitals). Specifications: A. Main Component Of Mri Scanner 1. Magnet A. Superconducting Magnet 1.5 Tesla Active Shielded B. Bore Diameter: 60cm Minimum, Patient Bore With Flared Opening C. With Active Or Passive Shimming D. Magnet Cooling Should Be Cryogens Based E. Zero Helium Boil-off Technology F. Magnet Homogeneity Shall Be Less Than Or Equivalent 0.5ppm Guaranteed At 40cm Diameter Spherical Volume G. Field View Of At Least 50cm In X, Y, And Z-axis 2. Gradient A. Actively Shielded Gradient System B. Maximum Gradient Amplitude At Least 33 Mt/m Or Above C. Slew Rate Or At Least 120 T/m/s Or Higher D. Duty Cycle Should Be 100 Percent E. Rf Transmitter And Receiver Must Both Be Digital F. Solid-state Type Rf Amplifier 3. Radiofrequency (rf) System A. The Rf System (transmitter And Receiver) Should Be Computer Controlled, And Fully Digital Type B. Receiver Bandwidth Per Channel 1 Mhz Each Or Above C. Rf Transmitter Power Should Be 10kw Or Less D. Number Of Independent Digital Rf Channels At Least & Channel E. Proper Rf Shielding Must Be Provided 4. Radiofrequency (rf) Coils A. The Main Rf Body Coil Shall Be Integrated To The Magnet B. Coils To Be Included: Apart From Integrated Rf/body Coil I. One (1) Unit Phased Array For Brain, Head And Neck Imaging With Mirror: At Least 14 Elements Ii. One (1) Unit Phased Array Spine Coil Thoraic And Lumbar Spine Imaging: At Least 12 Elements Iii. One (1) Unit Phased Array Body/cardiac Coil For Abdomen, Pelvic And Mrcp And Cardiac Imaging: At Least 8 Elements In Single Fov Iv. Multipurpose Coils For Msk And Pediatric Imaging A. One (1) Unit Flex Coil For Shoulder, Hip & General And Pediatric Imaging: At Least 8 Elements B. One (1) Unit Flex Coil For Knee, Ankle, Foot & General And Pediatric Imaging: At Least 8 Elements C. One (1) Unit Flex Coil For Hand, Wrist & General And Pediatric Imaging: At Least 8 Elements 5. Patient Table A. Should Be Fully Motorized, Computer-controlled Movements In Vertical And Horizontal Directions B. Positions Accuracy Of +/-1.0 Mm Or Smaller C. Must Be Able To Support Patient Load At Least 200kg. D. Table Height At Its Lowest Position Should Be 47 To 50 Cm E. Should Have Patient Alarm System F. Should Have Facility For Manual Traction In Case Of Emergency G. Should Deliver The Protocols For Automatic Bolus Chasing In Peripheral Angiography With The Automatic Table Movement 6. One (1) Unit Main Console A. Cpu: Intel Quad Core, Minimum 3.5ghz B. Ram: At Least 64gb C. Hard Drive Capacity: At Least 1 Tb D. Cd/dvd Writer, At Least Tow(2) Usb Ports E. Keyboard And Optical Mouse F. Reconstruction Performance Of At Least 30,000 Fft/s At 256 X 256 Matrix For Full Fov G. Monitor: I. Color:, Tft, Lcd Type Ii. Single Panel Iii. Size: At Least 23 Inch In Size Iv. Resolution: At Least 1920 X 1200 7. One (1) Unit Diagnostic Workstation A. Cpu: Quad Core, 2.6ghz Or Higher B. Ram: At Least 32 Gb C. Hard Drive/storage: Minimum 1 Tb D. Cd/dvd Writer E. Keyboard And Optical Mouse F. Monitor I. Color:, Tft, Lcd Type Ii. Double Panel Iii. Size: At Least 19 Inch In Size Each Panel Iv. Resolution: At Least 1200 X 1024 8. Acquisition Software With License A. Spin Echo (se) B. Fast Spin Echo (fse) C. Gradient Echo (grf) D. Spoiled Gradient Echo 2d & 3d E. Fast Steady State Sequence F. Flair (fluid Attenuated Inversion Recovery) G. Single-shot Echo Planar Imaging (epi) H. Multi-shot Echo Planar-imaging (epi) I. Fat- And Water Saturation J. Fat- And Water Excitation K. 2d And 3d Time-of-flight L. 2d/3d Phase Contrast M. Contrast-enhanced Mra (ce Magnetic Resonance Angiography) N. Parallel Acquisition Techniques (pat) Or Equivalent (arc And Asset, Msense And Grappa, Sense And Dssense) O. Must Feature Motion Correction Sequences For Head, Neck, Spine, Abdomen, Msk In Axial Sagittal And Coronal Orientation Like Propeller/blade/multivane Xd P. Flow Compensations Q. Saturation Band (multi Select/free To Angulate) R. Thick Maximum Intensity Projection (mip) S. Thin Maximum Intensity Projection (mip) T. Thick And Thin Multi-planar Reconstruction (mpr) U. Stitching/composing Software V. Automaticg Calculation Of Apparent Diffusion Coefficient Map W. Body Diffusion X. Mr Spectroscopy Y. Should Have The Following Spectroscopy Techniques: I. Single Voxel Spectroscopy Ii. 2d And 3d Multiple Voxel Spectroscopy Iii. The Complete Processing/post Processing Software Including Color Metabolite Maps Should Be Available On Console And Workstation Z. Mr Cholangiopancreatography Aa. Mprage, 3d Tfe, 3d Fgre Or Equivalent Bb. Basic Cardiac Mr Package Cc. Diffusion Tensor Imaging With Fiber Tracking (tracktography) Dd. With Motion Correction Algorithm/package For High-resolution Motion Free. Should Have Motion Correction Software For Uncooperative Patients. It Should Be Possible To Have The Same Routine In T1, T2 And Flair Imaging Ee. Susceptibility Artifacts Reduction Diffusion Weighted Imaging Like Swi/swan/swip Ff. Perfusion Imaging With Whole Brain Coverage And In Line Calculation Of The Resulting Hemodynamic Data Gg. Bolus Chasing With Automatic Moving Table Should Be Offered And Should Be Available With Fluoro Triggered Mr Angiography Hh. Edwi Or Reveal Diffusion Weighted Imaging For Whole Body Dwi Or Equivalent Feature Must Be Available Ii. High Resolution Small Fov Dwi Technique Like Zoomit/zoom Diffusion Or Focus Jj. Synthetic Dwi Imaging Or Calculated Dwi That Can Offer Multiple B-values Without Having To Acquire, Saving Acquisition Time Without Compromise Of Snr. Especially Higher B-values Like 2500 Useful For Prostate Imaging Kk. Should Be Supplied With Ecg Trigger; Respiratory Trigger, Peripheral Pulse Trigger And External Trigger Ll. Free Breathing Feature Without Respiratory Belt I.e. Auto Navigator, Vital Eye, Biomatrix. Mm. Non-contrast Cerebral Perfusion Technique Based On Pulsed And Continuous Blood Labelling Technique I.e. 3dasl Nn. Advance Metal Artifact Reduction For Soft Tissue Imaging Near Metal Implants I.e. Warp Advance, Mavric Sl Or Omar Xd Oo. Liver Fat Quantification Techniques I.e. Ideal Iq, Liver Lab, Or Mdixon Quant Pp. Advance And Latest Acceleration Techniques I.e. Compressed Sensing Like Hypersense/compressed Sense/compressed Sensing Feature That Help Reduce Scan Time By 50% Without Compromising On Resolution Qq. Multiphase Dynamic Contrast Enhanced Imaging Like Disco, Twist Vibe 4d Thrive Rr. Cartilage T2* Accesment Technique With Color Maps I.e. Mapit, Cartigram Or Cartilage Assessment (if Not Available On Console Offer On Workstation) Ss. Time Resolved Dynamic Mra Angio Technique I.e. Tricks, Twist Or 4d Trac Tt. Non-contrast 2d Mra (carotid, Popliteal, Femoral) I.e. Inhance 2d Inflow Or Qiss Uu. Non-contrast Subtraction Mr Angio For Peripheral I.e. 3d Delta Flow Vv. Non-contrast Angio For Brain I.e. Inhance 3d Velocity R/4d Trance/syngo 3d Native Ww. Non-contrast Angio For Renal I.e. Syngo Native Truefisp/inhance Inflow Ir Xx. 3d Fse Isotropic Imaging For Neuro, Spine, Msk And Body Like 3d Cube, 3d Space Brainview, 3d Spineview, 3d Mskview, 3d Pelvis View, Also Offer 3d Fse Double Ir Sequence Yy. Free Breathing, High-temporal Resolution, Multiphase Dynamic Contrast Enhanced Imaging Using Stack Or Star Technique With Motion Compensation I.e. Lava Star 3d Vane Xd Or Star Vibe Zz. Smart Reconstruction Technique To Reduce Out Of Fov Artifacts And Background Noise Aaa. Additional Advance Softwares I. Fda Approved Deep Learning Algorithms That Automatically Identify Anatomical Structures To Prescribe Slices For Challenging Setup Planes For Brain And Knee Ii. Fda Approved Deep Learning Based Reconstruction To Reduce Noise, Blurring And Ringing Artifacts For Mr Images. It Is Embedded And Applied To Raw Data To Remove Noise And Ringing Artifacts And Compatible With 2d, 3d, Dixon And Cardiac Applications 9. Post Processing Software For Thin Client Server A. Post Processing Application For Comprehensive Body Imaging. B. Post Processing For Comprehensive Neuro Imaging, Including Asl, Diffusion, Perfusion, Spectroscopy, Dti And Tractography C. Software For Analyzing, Post Processing & Reporting Multi-parametric Mr Prostate Exams Based On Pirads. To Be Offered On Diagnostic Workstation 10. Cooling/chiller System A. Modular Cooling System B. Gradient Coil Chiller C. Air Cooled Cryogen Compressor B. Accessories 1. One (1) Mr Compatible Wheelchair (third Party) 2. One (1) Mr Compatible Stretcher/gurney (third Party) 3. One (1) Set Mr Compatible Cctv System For Patient Observation (third Party) 4. One (1) Mr Compatible Fire Extinguisher (third Party) 5. One (1) Mr Compatible Two-way Intercom System 6. One (1) Flexible Patient Transfer Board (third Party) 7. One (1) Hand-held Metal Detector (third Party) 8. One (1) Unit Laser Printer (third Party) 9. One 91) Mr Compatible Medical Gas Outlet (third Party) 10. One (1) Unit Music System A. Earplugs (1000 Pcs) B. Headset Covers (1000 Pcs) 11. One (1) Unit Oxygen Monitor 12. One (1) Unit Mr Coil Cabinet C. Air Conditioning System (third Party) A. Two (2) Units Appropriate Air Conditioning System For The Magnet Room/scanning Room. B. One (1) Unit Appropriate Air Conditioning System For The Equipment Room. D. Electrical Requirements (third Party) A. Step-up And/or Stepdown Power Transformer(s) With Appropriate Ratings To Supply Power From The Main Electrical Source To The Mri Scanner. The Supplier Must Provide The Electrical Connection To The Hospital’s Main Power Line. B. One (1) Unit Uninterrupted Power Supply (ups) With Power Conditioner And With Minimum 10 Minutes Back Up Time For The Mri Scanner And Chiller. The Ups Must Be Medical Grade And Designed Specifically For Mri. C. One (1) Transient Voltage Surge Suppressor (tvss) With Appropriate Ratings For The Mri Scanner. The Tvss Must Be Compliant With Ul 1449: Surge Protection Devices. D. Appropriate Wirings And Circuit Breakers For The Mri Scanner, Chiller And Equipment Room. E. Warranty Period / Coverage Warranty: Three (3) Years Comprehensive Warranty On Parts And Service For The Mri Ystem Including Hellium And Chiller System F. Training: Two Weeks: On-site Training For Rad Techs And Radiologistss G. Other Requirements To Be Required / Submitted By The Bidder For Bid Opening (as Applicable) A. Brochures And Technical Data Sheet Of The Mri Scanner And Accessories B. Site Inspections Is Required. Certification Must Be Submitted Whether The Mri Scanner Needs Magnetic Shielding Based On The Survey Of The Proposed Location C. Must Have Principal Local Presence For After Sales And Support D. List Of Service Engineer And Application Personnel (name And Email Address) E. Certification That The Manufacturer Has Been In The Business Of Manufacturing Mri Scanners For At Least 25 Years F. Manufaturer’s Certificate That Supplies, Parts And Accessories Shall Be Available For At Least Ten (10) Years After Expiration Of The Warranty Period G. Certification By The Principal That Service Engineers Are Factory Trained On Service And Repair. H. Manufaturer’s Certificate That The Brand Has Been In The Local Market For The Past 10 Years I. A List Of At Least Fifteen (15) Mri Installation By The Manufacturer Of The Same Model Installed In Philippine Hospitals Or Health Institutions Within The Past 10 Years, Must Be Submitted J. System Must Be Us Fda Approved. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Provincial Government Of Pangasinan Now Invites Bids For Supply And Delivery Of Hospital Equipment. Delivery Of The Goods Is Required Seven (7) Calendar Days. Bidders Should Have Completed From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulation (irr) Of Republic Act (ra) 9184), Otherwise Known As The “government Procurement Reform Act” Bidding Is Restricted To Filipino Citizen/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60% Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From Provincial Government Of Pangasinan And Inspect The Bidding Documents At The Address Given Below During Bidders March 25, 2024 – April 12, 2024; 8:00 Am To 5:00pm And April 15, 2024; 8:00 Am To 10:00am. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders During March 25, 2024 – April 12, 2024; 8:00 Am To 5:00pm And April 15, 2024; 8:00 Am To 10:00am At The Bac Office, 2nd Floor Malong Building, Lingayen, Pangasinan And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Fifty Thousand Pesos (p50,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Provincial Government Of Pangasinan Will Hold A Pre-bid Conference On April 3, 2024; 10:00 Am At Conference Room, 2nd Floor Malong Building, Capitol Compound, Lingayen, Pangasinan, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat At The Address Below On Or Before April 15, 2024; 10:00am. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18 Bid Opening Shall Be On April 15, 2024; 10:00am At Conference Room, 2nd Floor, Malong Building, Capitol Compound, Lingayen, Pangasinan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Below. Late Bids Shall Not Be Accepted. 8. The Provincial Government Of Pangasinan Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information, Please Refer To: Melicio F. Patague Ii Provincial Administrator Bac Chairman Provincial Administrator Capitol Building, Capitol Compound Lingayen, Pangasinan Marlon C. Operaña Provincial Accountant Bac Technical Working Group Provincial Accountant Finance Building, Capitol Compound Lingayen, Pangasinan Rhodyn Luchinvar O. Oro Pdrrm Officer Bac Secretariat Bac Office 2nd Floor Malong Building, Capitol Compound Lingayen, Pangasinan 075 6327840 _________________________ Melicio F. Patague Ii Provincial Administrator Bac Chairman

Details: Sources Sought Notice For Architect - Engineering Services For 630a4-22-900, Design Brooklyn Chiller Plant synopsis this Announcement Is Not A Request For Proposal. The Government Will Not Pay Nor Reimburse Any Costs Associated With Responding To This Request. The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement. the Department Of Veterans Affairs Is Seeking A Qualified Architect-engineering (ae) Firm To Provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For Project 630a4-22-900, Design Brooklyn Chiller Plant At New York Harbor Healthcare System Brooklyn Campus, 800 Poly Place, Brooklyn, Ny 11209. this Requirement Is Being Procured In Accordance With The Brooks Act As Implemented In Far Subpart 36.6. Applicable Naics Code Is 333415 And Small Business Size Standard Of $1,250 Million. Magnitude Of Construction Is Between $2,000,000 And $5,000,000. This Is A 100% Service-disabled Veteran-owned Small Business (sdvosb) Set Aside. The Anticipated Award Date Of The Proposed Architectural And Engineering Contract Is On Or Before September 30, 2024. Potential Contractors Must Be Registered In Sam (www.sam.gov) And Visible/certified In Vertcert (https://veterans.certify.sba.gov/) At Time Of Submission Of Their Qualifications To Be Considered For An Award. As A Prospective Offeror Or Bidder For This Service-disabled Veteran-owned Small Business (sdvosb) Set Aside, You Are Verifying Your Company Meets The Status Requirements Of A Sdvosb Concern As Established By Vaar 852.219-10. Note - Offerors Are Referred To 852.219-11 (d)(1) Services. In The Case Of A Contract For Services (except Construction), It Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Sba-listed Sdvosbs. To Assure Compliance With This Clause, All Firms Submitting A Sf330 For This Sources Sought Notice Are Required To Indicate What Percentage Of The Cost Of Contract Performance Will Be Expended By The Concerns Employees And In Which Discipline(s) And Percentage Of Cost Of Contract Performance To Be Expended (and In What Disciplines) By Any Other Subcontracted Or Otherwise Used Small Or Large Business Entity(s). Any Subcontracted Or Otherwise Business Entity(s) Used Must Be Identified By Name, Office Location And Size/type Of Business (i.e., Sdvosb, Vosb, 8(a), Large, Etc.) scope Of Work: provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For A/e Services To Design Brooklyn Chiller Plant Project At The New York Harbor Healthcare System-brooklyn Campus. specific Requirements: the A/e Shall Provide All Necessary Architect-engineer (a/e) Services For Development Of Construction Documents For The Above Project At The New York Harbor Healthcare System-brooklyn Campus. provide All Necessary Architect/engineer Services To Complete Construction Documents For The Replace Chillers #1, #2, #4 And #5 Project At The New York Harbor Healthcare System-brooklyn Campus. the A/e Shall Replace The Existing 800-ton Natural Gas Engine Chiller #1, The 700-ton Natural Gas Absorption Chiller #2, The 500-ton Natural Gas Absorption Chiller #4 And The 900-ton Electrical Centrifugal Chiller #5 With New Chillers. the A/e Shall Perform A Thorough Study Of The Existing Chiller Plant Operations To Determine The Best Type Of New Chiller To Be Installed. The A/e Shall Review The Different Chiller Options Available And Provide A Narrative Of The Positives And Negatives For Each Chiller. The A/e Shall Provide A Life Cycle Cost Analysis To Determine The Most Cost-effective Chillers For The Facility. the Project Design Includes Modifying The Existing Piping, Valves, Control Valves, Pumps, Mechanical & Electrical Connections, Concrete Pads, And Building Management System As Required For The Installation Of The New Chiller. The Project Design Includes Installing New Electrical, Mechanical, Structural, And Associated Piping And Insulation For The New Chiller. The Design Includes Installing A Strainer On The Condenser Water Supply Lines To Each Chiller In The Plant. The Project Design Also Includes Installing A Beam For Removing The New Chiller Condenser And Evaporator Cover Plates For Tube Cleaning. the Chiller Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant. the Project Design Includes Converting The Existing Opc Chiller Plant From A Primary Secondary Pumping Plant To A Variable Primary Pumping Plant And Reconfiguring The Chilled Water Supply And Return Piping So That Any One Chiller From The Opc Chiller Plant Or Any One Chiller From The Main Chiller Plant Will Be Able To Run Both Building 15 And Building #1 Chilled Water Systems. The Project Design Includes Installing New Primary Pumps And Variable Speed Drives In The Opc Chiller Plant. The New Primary Pumps And Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant. the Project Design Includes Installing A Manual Transfer Switch To Connect The 800- Ton Electric Centrifugal Chiller #3 And New Chiller #5 To The Emergency Generator Power System. all Work Shall Conform To Va Criteria And Regulation. The Project Design Shall Comply With Va Hvac Design Standards & Criteria, Ashrae 90.1 And All Applicable Nfpa Codes. the A/e Shall Provide All A/e Services Necessary For Preparation Of Complete Construction Documents And Construction Period Services. Work Includes Verification Of Existing As-built Drawings, Preparation Of Contract Drawings & Specifications, And Detailed Cost Estimate. the A/e Shall Provide Complete Contract Drawings & Specifications Including Demolition, Architectural, Plumbing, Fire Protection, Structural And Mechanical & Electrical Drawings For Construction. the A/e Shall Provide Construction Period Services To Include Submittal Review; Shall Also Provide Response To Rfi, Site/visits/inspections And Prepare As-built Drawings From Contractor Mark-up. the Architect/engineer Shall Provide Calculations Comparing The Energy Consumption Of The Existing Chiller Plant To The New Proposed Chiller Plant And Determine The Cost Savings For The Medical Center. All Energy Saving Calculations And Life Cycle Cost Analysis Shall Be Included As Part Of The Design Package For All Phases. the A/e Shall Be Responsible For Development Of The Construction Phasing Plan, Infection Control Risk Assessment Plan And The Interim Life Safety Measures Plan. the Architect/engineer Is Responsible For Completing The Va Privacy And Information Security Awareness Training. the A/e Shall Be Required To Provide 30%, 60%, 90% And 100% Design Drawings And Specifications For Review. The A/e Shall Follow The Submission Instructions Outlined In Va Program Guide Pg 18-15 Volume C. the Chiller Replacement Work Shall Begin When The A/c Plant Goes Offline November 1st And Be Completed By March 23rd When The A/c Plant Will Be Ready To Go Online. the A/e Shall Provide A Share Point Or Ftp Site That The Va Does Not Have Restricted Access To For Drawing Transfer, Submittal Submission And Review During The Project. industrial Hygienist n/a all Designs Shall Conform To Nfpa 101 Life Safety Code, Nfpa 99 Healthcare Facilities, Nec, Ashrae 90.1 And Va Standards & Criteria. the Following Must Be Incorporated Into The A/e Design: meet With Va Engineering Staff To Determine The Exact Functional Requirements To Be Used For The Design. recommend Various Options For The Hospital Engineers To Evaluate. Options Should Include Completion Time, Phasing, Noise, Dust, Infection Control, Construction Cost, Impact, Feasibility, And Compliance With Overall Hospital Objectives. provide All Necessary Site Survey Work To Verify As-built Drawings And Field Conditions. provide Construction Period Services And Site Visits. the A/e Shall Have All Available As-built Drawings (it Is The A/e S Responsibility To Verify The Accuracy Of Said Drawings): mechanical electrical architectural structural plumbing document Reviews The A/e Shall Furnish And Provide Three (3) Sets Of Drawings And Specifications And Detailed Cost Estimates At Completion Stages Of 30%, 60%, 90% And 100%. Provide Three (3) Sets Of Completed Contract Drawing And Specifications For Bidding Purpose And Three (3) Copies Of 100% Detailed Cost Estimate. mylars And As-built Drawings: contract Originals Shall Be Prepared On Standard Va Drawing Sheets Using Autocad (version 14 And 2016). The A/e Shall Provide One (1) Set Of Drawings To The Va For Record Plans At The Completion Of Design. The A/e Shall Incorporate All The Construction Changes To The As-built Drawings At The Completion Of The Construction And The A/e Shall Turn Over The Changes In The As-built Drawings To The Va. 1.1 Nara Records Management 1. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As national Archives And Records Administration (nara) Records Policies, Including But Not Limited to The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion. 2. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And scheduled For Disposition Only As Permitted By Statute Or Regulation. 3. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government use Or Created While Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data. 4. The Department Of Veterans Affairs At The Nyhhs-brooklyn Campus And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of mutilation. Records May Not Be Removed From The Legal Custody Of The Department Of Veterans affairs Nyhhs- Brooklyn Campus Or Destroyed Except For In Accordance With The Provisions Of The agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, alteration, Or Destruction Of Records, Contractor Must Report To Northport V.a. The Agency Must report Promptly To Nara In Accordance With 36 Cfr 1230. 5. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or equipment Is No Longer Required, It Shall Be Returned To The Department Of Veterans Affairs nyhhs- Brooklyn Campus Control, Or The Contractor Must Hold It Until Otherwise Directed. Items returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of records Are Expressly Prohibited Unless In Accordance With Paragraph (4). 6. The Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The contractor (and Any Sub-contractor) Is Required To Abide By Government And The Department Of veterans Affairs Nyhhs- Brooklyn Campus Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. 7. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or authorized By The Contract And In Accordance With The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Medical Center Policy. 8. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public The Department of Veterans Affairs Nyhhs- Brooklyn Campus Information That Are Not Specifically Tied To Or authorized By The Contract. 9. The Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act. 10. The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Owns The Rights To All Data And records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The u.s. Government For Which The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Shall have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As required By Far 52.227-11 Through Far 52.227-20. 11. Training. All Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including initial Training And Any Annual Or Refresher Training. 1.2 Information Security Privacy 1. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or administration Of This Contract Or Information Developed By The Contractor/subcontractor In performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). 2. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access to, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, the Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In system(s) To Which The Contractor/subcontractor Has Access. 3. The C&a Requirements Do Not Apply, And A Security Accreditation Package Is Not Required. 1.3 Contractor Confined Space Entry Requirements 1. Contractor Will Be Informed By The Medical Center S Cotr/project Manager, (in-charge Of The confined Space Work), If The Workplace Is A Permit-required Or Non-permit Required Confined Space, And If That Confined Space Entry Is Allowed Only Through Compliance With A Permit Space Program Meeting The Requirements Of Medical Center Memorandum 001-183 Confined Space Program. 2. Contractor Will Be Apprised Of The Elements Including The Hazards Identified And The Medical center S (last Employer) Experience With The Space That Makes The Space In 17question A Permit Space By The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work). 3. Contractor Will Be Apprised By The Medical Center S Cotr/project Manager, (in-charge Of The confined Space Work), Of Any Precautions Or Procedures That The Medical Center Has Implemented For The Protection Of Employees In Or Near Permit Space Where Contractor Personnel Will Be Working. 4. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), Will Advise The Contractor Of How To Fill Out The Required Forms And Gain The Necessary Confined Space Entry Permits From The Fire Department And Be Responsible For The Contractor Following The Requirements Of Cm 001-183 Confined Space Program. 5. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), And Contractor Will Coordinate Entry Operations When Both Medical Center Personnel And Contractor Personnel Will Be Working In Or Near Permit Spaces As Required By 29 Cfr 1910.146(d)(11) And 1926.21(b)(6). 6. Contractor Will Obtain Any Available Information Regarding Permit Space Hazards And Entry operation From The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space work). 7. At The Conclusion Of The Entry Operations, The Medical Center S Cotr/project Manager, (in Charge of The Confined Space Work), And Contractor Will Discuss Any Hazards Confronted Or Created In Permit Spaces. 8. The Contractor Is Responsible For Complying With This Medical Center Memorandum 001 183 confined Space Program, 29 Cfr 1910.146(d) Through (g) And 1926.21(b)(6). The Medical center Will Provide Rescue And Emergency Services Required By 29 Cfr 1910.146(k) And 1926.21(b)(6). 9. Prior To Awarding A Contract To Commence Entry Operations, The Contractor Shall Submit Proof Of training Required Under 29 Cfr 1910.146(g) To The Medical Center Contracting Officer And The medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work). 10. Questions Regarding The Medical Center S Permit-required Confined Space Entry Program Can Be addressed To The Va Fire Department (ext. 2769) And Cotr/ Project Manager. selection Criteria Descriptions the Submitted Sf-330s Will Be Evaluated On The Following Criteria: this Acquisition Will Be In Accordance With Far Part 36.602-1 And Vaar Part 836.602-1. The Following Evaluation Criteria Will Be Used To Evaluate Sf-330 Technical Proposals: the A/e Must Demonstrate Its Qualifications With Respect To The Published Evaluation Criteria For All Services. Evaluation Criteria (1) Through (4) Are Considered Most Important And Equal Among Themselves; Criteria (5) And (10) Are Of Slightly Less Importance Than (1) Through (4) But Are Equal Value Among Themselves. (1) Professional Qualifications Necessary For Satisfactory Performance Of Required Services. (2) Specialized Experience And Technical Competence. (3) Capacity To Accomplish The Work In The Required Time. (4) Past Performance. (5) Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. (6) Location In The General Geographical Area Of The Project And Knowledge Of The Locality Of The Project; Provided, That Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, Given The Nature And Size Of The Project. criterion 1 - Specialized Experience And Technical Competence In The Type Of Work Required, Including, Where Appropriate, Experience In Energy Conservation, Pollution Prevention, Waste Reduction, And The Use Of Recovered Materials. Offerors Will Be Evaluated On Specialized Experience And Technical Competence In The Performance Of Services Similar To Those Anticipated Under This Contract With Regard To: experience With Architectural Design And Space Planning Within A Health Care Setting, Including Veterans Affairs Medical Centers (vamc) Design, Surgical Design, Existing Facility Renovation, Tight-space Design, And Phased Planning. experience With Structural Design, Mechanical, Electrical, Fire Protection, And Plumbing Evaluation And Design Within A Health Care Setting, Including Vamc Design, Surgical Design, Existing Facility Renovation. experience With Design For High-tech, High-cost Equipment Installation With Structural Support, Including Chiller Plant Design. submission Requirements: Provide Up To Ten (10) Projects Completed Or Substantially Completed Within The Past Five (5) Years That Best Illustrate Specialized Experience Of The Proposed Team In The Areas Outlined Above. Example Projects Shall Note Project S Square Footage. All Projects Provided In The Sf-330 Must Be Completed By The Office/branch/regional Office/individual Team Member Proposed To Manage And/or Perform Work Under This Contract. To Enable Verification, Firms Should Include The Duns Number Along With Each Firm Name In The Sf-330 Part 1, Section F Item 25 Firms From Section C Involved In This Project, Block (1). Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address, And Phone Number For The Point Of Contact In Block 23(c). Include In The Project Description The Contract Period Of Performance, Award Contract Value, Current Contract Value, A Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. If The Contractor Served As A Subcontractor On A Project, Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project. If A Project Was Performed By A Joint Venture, And Not All Joint Venture Partners Are On The Team Proposed For This Contract, The Offeror/team Should Specifically Address The Work Performed By The Joint Venture Partner Offering/teaming On This Contract. Likewise, If The Offeror/team Member Worked As A Subcontractor On A Project, The Description Should Clearly Describe The Work Performed By The Offeror/team Member And The Roles And Responsibilities Of Each On The Project, Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project Could Be Eliminated From Consideration. note: If The Offeror Is A Joint Venture, Information Should Be Submitted As A Joint Venture; However, If There Is No Information For The Joint Venture, Information Should Be Submitted For Either Joint Venture Partner, Not To Exceed A Total Of Ten (10) Projects For This Criterion. Projects Shall Be Submitted On The Sf-330. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not List An Idiq Contract As An Example Of A Completed Project. Instead, List Relevant Completed Task Orders Or Stand-alone Contract Awards That Fit Within The Definition Above. Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated. failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. all Information For Criterion 1 Should Be Submitted In Part 1, Section F Of The Sf-330. The Government Will Not Consider Information Submitted In Addition To Part 1, Section F In Evaluating Criterion 1. criterion 2 - Professional Qualifications Necessary For Satisfactory Performance Of Required Services. Offerors Will Be Evaluated In Terms Of The Qualifications, Competence And Experience Of The Key Personnel And Technical Team Proposed To Accomplish This Work. Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And/or Will Provide Unusual Or Unique Expertise. submission Requirements: Provide Resumes For All Proposed Key Personnel. Resumes Are Limited To One Page Each And Should Cite Project Specific Experience And Indicate Proposed Role In This Contract. Provide Professional Registration, Certification, Licensure And/or Accreditation. Indicate Participation Of Key Personnel In Example Projects In The Sf-330 Part 1 Section G. criterion 3 - Capacity To Accomplish The Work In The Required Time. Firms/teams Will Be Evaluated In Terms Of Their Ability To Plan For And Manage Work Under The Contract And Capacity To Accomplish The Work In The Required Time. submission Requirements: Describe The Firm S Ability To Concurrently Perform And Manage Multiple Projects In Different Locations To Meet Aggressive Schedules, Multiple Disciplines, And Control Costs And The Firm S Capacity To Accomplish Multiple Projects Simultaneously. criterion 4 - Past Performance Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided In Cpars/acass For Criterion 1 Projects And May Include Other Information Provided By The Firm, Customer Inquiries, Government Databases, And Other Information Available To The Government Including Contacts With Points Of Contact In Other Criteria. Failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. Note: Past Performance Information For Projects Listed Under Criterion 1. submission Requirements: Submit A Completed Cpars/acass Evaluation For Each Project Under Criterion 1. If A Cpars/acass Evaluation Is Not Available, Ensure Correct Phone Numbers And Email Addresses Are Provided For The Client Point Of Contact. If Requested By The Client, Questionnaires May Be Submitted Directly To The Government's Point Of Contact, Network Contracting Office 2 Attn: Vladimir Stoyanov Via Email At Vladimir.stoyanov@va.gov Prior To The Response Date. criterion 5 - Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. submission Requirements: Offerors Shall Submit Evidence Of Individuals Experience And Qualifications In Their Respective Fields. Additionally, Documentation Must Be Provided To Show These Individuals Have Worked Together As A Team On Previous Projects And Their Role. (completing Sections E, F, And G, On The Sf-330 Meets The Documentation Requirement). Furthermore, Offerors Shall Describe The Ability Of The Firm To Manage, Coordinate And Work Effectively With Team Members, Both Internal Staff And Consultants. Discuss The History Of Working Relationships With Team Members, Including Joint Venture Partners Where Applicable. criterion 6 - The Area Of Consideration Is Restricted To Firms With Offices And Key Personnel To Be Assigned To The Designs Located Within A 650-mile Radius Of The Nyhhs-brooklyn Campus As Measured On Google Maps Using The Measure Distance Feature From The Prime Designer S Address Listed In Veteran Small Business Certification (vetcert) To The Nyhhs-brooklyn Campus At 800 Poly Place Brooklyn, Ny 11209. Firms Shall Have Knowledge Of The Locality Of The Project And Local Market Conditions. evaluation Scoring evaluation Factors 1, 2, 3, 5, And 6 Will Be Evaluated Using The Following Adjectival Ratings As Follows: outstanding: Proposal Meets Requirements And Indicates An Exceptional Approach And Understanding Of The Requirements. Strengths Far Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Very Low. good: Proposal Meets Requirements And Indicates A Thorough Approach And Understanding Of The Requirements. Proposal Contains Strengths Which Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Low. acceptable: Proposal Meets Requirements And Indicates An Adequate Approach And Understanding Of The Requirements. Strengths And Weaknesses Are Offsetting Or Will Have Little Or No Impact On Contract Performance. Risk Of Unsuccessful Performance Is Moderate. marginal: Proposal Does Not Clearly Meet Requirements And Has Not Demonstrated An Adequate Approach And Understanding Of The Requirements. The Proposal Has One Or More Weaknesses Which Are Not Offset By Strengths. Risk Of Unsuccessful Performance Is High. unacceptable: Proposal Does Not Meet Requirements And Contains One Or More Deficiencies. Proposal Is Not Awardable. The Firm S Proposal Demonstrates A Misunderstanding Of The Requirement, And The Approach Fails To Meet Performance Standards. The Firm S Proposal Has Major Omissions And Inadequate Details To Assure Evaluators That The Offeror Understands Requirement. the Ratings Identified Below Will Be Used In The Evaluation Of Past Performance (criterion 4): substantial Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A High Expectation That The Offeror Will Successfully Perform The Required Effort. No Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract. satisfactory Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A Reasonable Expectation That The Offeror Will Successfully Perform The Required Effort. Little Doubt Exists Based On The Offeror S Past Performance That They Could Satisfy The Requirements Of The Contract. unknown Confidence (neutral): No Recent/relevant Performance Record Is Available, Or The Offeror S Performance Record Is So Sparse That No Meaningful Confidence Assessment Rating Can Be Reasonably Assigned. limited Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectation That The Offeror Will Be Able To Successfully Perform The Required Effort. Some Doubt Exists Based On Past Performance That They Could Satisfy The Terms And Conditions Of The Contract. no Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectations That The Offeror Will Be Able To Successfully Perform The Required Effort. Significant Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract. selection Interview: interviews Will Be Scheduled With Firms Slated As The Most Highly Qualified. Firms Slated For Interviews May Be Asked To Explain Or Expand On Information Contained In The Sf-330 Submittal Through A Formal Interview Or A Discussion Questionnaire As Determined By The Contracting Officer. general Information: all Design And Work Will Conform To The Current Edition Of The Va Master Specifications And Va Design Standards As Published At The Following Site: Www.cfm.va.gov; Asme, Osha, Ibc 2009, Nfpa And Nec Building Codes And Standards. Coordinate All Work Through The Contracting Officer S Representative (cor) In The Facilities Management Service. The A-e Will Provide Documents At Each Submission As Indicated In The Statement Of Work. unless Paper Offers Are Specifically Authorized, All Responses To This Pre-solicitation Notice Must Be Submitted Electronically As Described Below. The Only Acceptable Paper Form For This Requirement Is The Receipt Of Past Performance Questionnaires. Failure To Comply With This Requirement May Jeopardize The Possibility Of Receiving An Award For The Contract Due To Non-compliance With The Terms Of The Solicitation. You Must Submit Your Electronic Offer, And Any Supplemental Information (such As Spreadsheets, Backup Data, Technical Information), Using Any Of The Electronic Formats And Media Described Below. in Addition, Contractors Are Notified Of The Award Via An Electronic Notice Of Award E-mail. The Award Document Will Be Attached To The Notice Of Award E-mail. acceptable Electronic Formats (software) For Submission Of Offers files Readable Using The Current Microsoft* Office Version Products: Word, Excel, Powerpoint, Or Access. Spreadsheet Documents Must Be Sent In A Format That Includes All Formulas, Macro, And Format Information. Print Or Scan Images Of Spreadsheets Are Not Acceptable. Please See Security Note Below For Caution Regarding Use Of Macros. When Submitting Construction Drawings Contractors Are Required To Submit One Set In Autocad 2017 And One Set In Adobe Pdf. (purpose: Contracting Can Open The Pdf Version And Engineering Can Open Autocad Files). files In Adobe* Pdf (portable Document Format) Files: When Scanning Documents Scanner Resolution Should Be Set To 200 Dots Per Inch, Or Greater. another Electronic Format. If You Wish To Submit An Offer Using Another Format Than Those Described In These Instructions, E-mail The Contracting Officer Who Issued The Solicitation. Please Submit Your Request At Least Ten (10) Calendar Days Before The Scheduled Closing Date Of The Solicitation. Request A Decision As To The Format Acceptability And Make Sure You Receive Approval Of The Alternate Format Before Using It To Send Your Offer. please Note That We Can No Longer Accept .zip Files Due To Increasing Security Concerns. e-mail Submission Procedures: subject Line: Include The Solicitation Number, Name Of Company, And Closing Date Of Solicitation. Use Only One Of The Terms Quotation, Offer, Or Bid Depending On The Solicitation Type. size: Maximum Size Of The E-mail Message Including The Attachment Is Twenty-five (25) Megabytes. The Sf330, In Its Entirety, Shall Not Exceed One Email Of 25mb. Only One Email Is Permitted Unless Otherwise Stated In This Paragraph Or In Writing By The Contract Officer Submitting The Solicitation. the Microsoft Outlook © Email Time/date Stamp Will Be Used To Date And Time Stamp Offers For The Official Record Of Receipt For The Submission. The Date And Time Stamp In Recipients Inbox Is The Official Record Of Receipt. security Issues, Late Bids, Unreadable Offers late Submission Of Offers Is Outlined At Far Parts 52.212-1(f), 52.214-7, And 52.215-1(c)(3). Particular Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission. please See Far 15.207(c) For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers. to Avoid Rejection Of An Offer, Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus-free. Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus, Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far Parts 14.406 And Far 15.207(c). the Virus Scanning Software Used By Our E-mail Systems Cannot Always Distinguish A Macro From A Virus. Therefore, Sending A Macro Embedded In An E-mail Message Or An E-mail Attachment May Cause The E-mail Offer To Be Quarantined. You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable. password Protecting Your Offer Is Not Permitted. The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals. important Notice: Apparent Successful Offerors Must Apply For And Receive Verification From The Department Of Veterans Affairs Center For Verification And Evaluation (cve) In Accordance With 38 Cfr Part 74 And Vaar 819.70 By Submission Of Documentation Of Veteran Status, Ownership, And Control Sufficient To Establish Appropriate Status, Offerors Must Be Both Visible And Verified By The Department Of Veterans Affairs Center For Verification And Evaluation Prior To Contract Award. Failure To Be Both Verified By Cve And Visible On Vetcert Prior To Contract Award Will Result In The Offeror S Proposal Being Deemed Non-compliant. All Offerors Are Urged To Contact The Cve And Submit The Required Documents To Obtain Cve Verification Of Their Sdvosb Status If They Have Not Already Done So. 852.219-10 Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside (jul 2016) (deviation) (a) Definition. For The Department Of Veterans Affairs, Service-disabled Veteran-owned Small Business Concern Or Sdvsob : (1) Means A Small Business Concern: (i) Not Less Than 51 Percent Of Which Is Owned By One Or More Service-disabled Veterans Or, In The Case Of Any Publicly Owned Business, Not Less Than 51 Percent Of The Stock Of Which Is Owned By One Or More Service-disabled Veterans Or Eligible Surviving Spouses (see Vaar 802.201 Surviving Spouse Definition); (ii) The Management And Daily Business Operations Of Which Are Controlled By One Or More Service-disabled Veterans (or Eligible Surviving Spouses) Or, In The Case Of A Service-disabled Veteran With Permanent And Severe Disability, The Spouse Or Permanent Caregiver Of Such Veteran. (iii) The Business Meets Federal Small Business Size Standards For The Applicable North American Industry Classification System (naics) Code Identified In The Solicitation Document. (iv) The Business Has Been Verified For Ownership And Control Pursuant To 38 Cfr 74 And Is So Listed In The Vetcert Database, (https://veterans.certify.sba.gov/); And (v) The Business Will Comply With Subcontracting Limitations In 13 Cfr 125.6, As Applicable (2) Service-disabled Veteran Means A Veteran, As Defined In 38 U.s.c. 101(2), With A Disability That Is Service-connected, As Defined In 38 U.s.c. 101(16). (b) General. (1) Offers Are Solicited Only From Verified Service-disabled Veteran-owned Small Business Concerns. Offers Received From Concerns That Are Not Verified Service-disabled Veteran-owned Small Business Concerns Shall Not Be Considered. (2) Any Award Resulting From This Solicitation Shall Be Made To A Verified Service-disabled Veteran-owned Small Business Concern. (c) Agreement. A Service-disabled Veteran-owned Small Business Concern Agrees That In The Performance Of The Contract, The Concern Will Comply With The Limitation On Subcontracting Requirements In 13 Cfr §125.6. (d) A Joint Venture May Be Considered A Service-disabled Veteran Owned Small Business Concern If The Joint Venture Complies With The Requirements In 13 Cfr 125.15, Provided That Any Reference Therein To Sdvosb Is To Be Construed To Apply To A Va Verified Sdvosb As Appropriate. (e) Any Service-disabled Veteran-owned Small Business Concern (non-manufacturer) Must Meet The Requirements In Far 19.102(f) Of The Federal Acquisition Regulation To Receive A Benefit Under This Program. special Note: An A/e Firm Failing To Provide Any Of The Documentation Detailed In The Sources Sought Notice May Be Determined As Non-responsive And May Not Be Considered.

Details: Description Section I. Invitation To Bid Purchase Of Digital Duplicating Machine Bid No. Ass-24-1230-b 1. The Iloilo Provincial Government Through The 2020 Capital Outlay And Capital Outlay 2024-supplemental Budget No. 1 Intends To Apply The Sum Of Three Hundred Thirty Thousand Pesos Only (₱330,000.00) Being The Abc To Payments Under The Contract For The Purchase Of Digital Duplicating Machine. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Iloilo Provincial Government Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By 14 Days Upon Receipt Of The Notice To Proceed (ntp). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Secretariat Of The Iloilo Provincial Government And Inspect The Bidding Documents At The Address Given Below During 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On September , 12, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of One Thousand Pesos (php1,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The Iloilo Provincial Government Will Hold A Pre-bid Conference On September 19, 2024 At The 5th Floor Bac Secretariat Office, Iloilo Provincial Capitol And/or Through Video Conferencing Or Webcasting, Upon Request At Least Three (3) Days Before The Pre-bid Conference, Via Zoom Or Other Videoconferencing Portals, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The 5th Floor Of The Bac Secretariat Office, Iloilo Provincial Capitol On Or Before September 26, 2024 At 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On September 26 , 2024 At 9:01 A.m.at The 5th Floor, Bac Secretariat Office, Iloilo Provincial Capitol. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. A. The Participating Bidder/supplier Or Its Authorized Representative Must Indicate In Any Of The Eligibility Documents, An Email Address Or A Working Fax Number. The Absence Of Which Shall Be A Ground For Disqualification. Notice To The Bidder/supplier Through The Use Of Either Of These Means (email/fax) Is Considered Sufficient Notice. The Date Of Filing Of Reconsideration And All Communications With The Bac Shall Be Its (bac) Date Of Receipt. B. The Bidder(s)/awardee(s) Or Its Authorized Representative Must Conform To The Notice Of Award Within Three (3) Calendar Days From Receipt Of Such Notice And The Winning Bidder Shall Post The Required Performance Security And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award In Accordance With Section 37.2.1 Of The Revised Irr Of R.a. No. 9184. C. The Bidder/supplier Must Have No Pending Unaccepted Notice To Proceed Three (3) Days From The Date Of Acceptance And Signing Of The Purchase Order. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. D. The Bidder/supplier Must Have No Notice Of Award Pending Its Conformity Three (3) Days From The Date Of Its Receipt Of The Notice Of Award. Otherwise, It Shall Be Aground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. E. The Bidder/supplier Shall Submit A List Of All Its Ongoing And Completed Projects With The Iloilo Provincial Government Indicating The Delivery Periods And Accomplishments Of Such Projects. F. The Bidder/supplier At The Time Of The Bidding Must Have No Pending Unposted Performance Or Warranty Security, As The Case May Be, Beyond The Period Allowed In The Notice Of Award. Otherwise, It Shall Be A Ground For Disqualification And The Bidder Will Be Rated "failed" During The Preliminary Examination Of Bids And/or Its Bid Shall Be Declared As "non-responsive" During Post-qualification. G. When An Occurrence Of A Tie Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 11. The Iloilo Provincial Government Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Raemman M. Lagrada Head, Bac Secretariat 5th Floor, Bids And Awards Committee Iloilo Provincial Capitol Email Address: Ipg_bacs@yahoo.com Website: Iloilo.gov.ph Telephone Number: (033) 336-0736 13. You May Visit The Following Websites For Downloading Of Bidding Documents: Ipg.gov.ph And/or Philgeps.com August 29, 2024 Atty. Dennis T. Ventilacion Chairman, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Iloilo Provincial Government Wishes To Receive Bids For The Digital Duplicating Machine With Bid No. Ass-24-1230-b. The Procurement Project (referred To Herein As “project”) Is Composed Of One Item (1), The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Three Hundred Thirty Thousand Pesos Only (php 330,000.00). 2.2. The Source Of Funding Is: Lgus, The Annual Or Supplemental Budget, As Approved By The Sanggunian. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B. For The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. 7.2. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty (120) Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time At Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Complete Bid - One Project Having Several Items That Shall Be Awarded As One Contract In Case Of Complete Bid. Line Bidding/partial Bidding - One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Refers To The Contracts To Be Bid Or The Object Of The Contract; B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp [iloilo Provincial Assessor’s Office] Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc, If Bid Security Is In Surety Bond. 15 Bidders Shall Prepare An Original Of The First (eligibility And Technical) And Second (financial) Envelopes. In Addition, Bidders Shall Submit Separate Copies Of The First And Second Envelopes (copy 1, Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. 19.3 No Further Instructions. 20.2 For The Procurement Of Drugs And Medicines And Medical Equipment/supplies, The Bidder Shall Submit The Following: A. Certificate Of Product Registration From Food And Drug Administration (fda) For Easy Validation During The Post-qualification; B. Certificate If Good Manufacturing Practice From Fda, For Easy Validation During The Post-qualification; C. Batch Release Certificate From Fda, For Easy Validation During The Post-qualification; D. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/ Dealer Of The Products / Items For Easy Validation During The Post-qualification; E. For The Procurement Of Regulated Drugs, The Applicable Type Of S-license: S-1, S-3 (retailer) S-4 (wholesaler) S-5c (manufacturer) S-5d (bulk Depot/storage) S-5e S-5i (importer); F. License To Operate (lto) Issued By Fda, If Applicable; G. After-sales Services/parts, If Applicable; H. Manpower Requirements, If Applicable. 21.2 No Further Instructions. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines, State:] “the Delivery Terms Applicable To This Contract Are Delivered To Ground Floor, Assessor’s Office, Iloilo Provincial Capitol. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is The Authorized Employee/official Of The Iloilo Provincial Government. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 Partial Payment Is Not Allowed. 4 The Inspections And Tests That Will Be Conducted Are Through Physical Inspection. Item Number Description Quantity Total Delivered, Weeks/months 1 Digital Duplicating Machine Technical Specifications: Master Making/printing Methods: High –speed Digital Master Making/fully Automatic Printing Resolution: Scanning 600dpi X 600dpi Printing 300dpi X 600dpi Quick Master Making Mode: 300dpi X 400dpi Print Paper Weight: 46gsm To 157 Gsm Maximum Printing Area: 210mm X 357mm Paper Feed Tray Stacking Capacity: 1000 Sheets, Stacking Height Of 110mm Or Lower Paper Receiving Tray Stacking Capacity: 1000 Sheets, Stacking Height Of 110mm Or Lower Print Speed: 5 Level: 60,80,100,120, And 130ppm Image Processing Mode: Line, Photo, Duo, Pencil User Interface: Lcd Panel Ink Supply: Full Automatic (1000ml/cartridge) Master Supply/disposal: Full Automatic (legal: Approx.. 250 Sheets Per Roll) Disposal Capacity: Approx.. 100 Sheets 1 Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. __ ________________________________ Signature Over Printed Name Section Vii. Technical Specifications Bid No.: Ass-24-1230-b Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 Digital Duplicating Machine Technical Specifications: Master Making/printing Methods: High Speed Digital Master-making/fully Automatic Printing Resolution: Scanning 600dpi X 600dpi Printing 300dpi X 600dpi Quick Master Making Mode: 300dpi X 400dpi Print Paper Weight: 46gsm To 157gsm Maximum Printing Area: 210mm X 357mm Paper Feed Tray Stacking Capacity: 1000 Sheets, Stacking Height Of 110mm Or Lower Paper Receiving Tray Stacking Capacity : 1000 Sheets, Stacking Height Of 110 Mm Or Lower Print Speed: 5 Level: 60,80,100,120, And 130ppm Image Processing Mode: Line, Photo, Duo, Pencil User Interface: Lcd Panel Ink Supply: Full Automatic (1000ml/cartridge) Master Supply/disposal Capacity: Approx.. 100 Sheets Terms And Conditions: 1.items To Be Delivered Shall Be Free From Defects. 2. Winning Bidder Shall Provide Maintenance For Each Service Unit For Parts And Labor, Which Include Local Technical Support And Services Available Within The Area. 3.warranty Period And Expiration Date Shall Be One (1) Year After Acceptance. 4.must Have An Established Service Center In Iloilo City/panay Island And The Supplier Must Have Service Engineer’s For Technical Support. ___________________________________ Signature Over Printed Name Section Viii. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages);or ⬜ (b) Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document, And ⬜ (c) Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And X⬜ (d) Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (h) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (i) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (j) The Supplier’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission; And ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (o) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (p) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.

Details:                                                                                u.s. Department Of State                                                            management And Administrative Support Services                                                                                     Sources Sought                                                                                   Statement Of Work this Is A Sources Sought Notice Only. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations. This Sources Sought Notice Is Issued For Information And Planning Purposes Only As Part Of U.s. Department Of State (dos) Market Research And Does Not Constitute A Solicitation. This Requirement Is Covered Under Naics Code). 541611- Administrative Management And General Management Consulting Services. the Purpose Of This Notice Is To Obtain Information Regarding The Availability And Capability Of Qualified 8(a)  Certified Small Business  Firms To Provide A Range Of Management And Consulting Support Services As Outlined In The Statement Of Work (sow) Below: 1.  General: the U.s. Department Of State’s (dos) Bureau Of Administration (a) Advances United States Foreign Policy Through Dynamic Enterprise Operations And Innovative Business Solutions That Enable A Global Diplomatic Platform. within The A Bureau The Working Capital Fund’s (wcf) Mission Is To Champion Fiscal Responsibility For Its Service Providers And Customers, Ensuring The Department Receives The Best Value For The Products And Services Offered. 2.  Description: the Contractor Will Provide A Range Of Management And Consulting Support Including: Identification Of Underperforming Wcf Service Centers, Cost Centers And Lines Of Business; Root Cause Analysis Of Performance Issues And Proposed Remediation; Implementation And Reporting Of Remediation Plans; Development Of Customer Support Materials Including Documentation, Reports And Standard Operating Procedures; Creation Of Customer Facing Dashboards Using Microsoft Power Platform; Integration Of New Service Centers Into The Wcf; And Day-to-day Management Of Customer Portfolios To Include Multi-year Budgeting, Revenue Forecasting And Tracking, Coordination With The Bureau Of Budget And Planning, And Daily Execution Of Funds. the Contractor Shall Provide All Personnel, Equipment, Supplies, Facilities, Transportation, Tools, Materials, Supervision, Other Items And Non-personal Services Necessary To Support The Effort As Defined In This Document; Except For Those Items Specified As Government Furnished Equipment (gfe). The Contractor Shall Perform To The Standards In This Document For This Effort. the Government Shall Not Exercise Any Supervision Or Control Over Contractor Personnel, Who Are The Service Providers Performing The Services Described Herein.  Such Effort Service Providers Shall Be Accountable Solely To The Contractor Who In Turn Is Responsible To The Government. - Tasks the Contractor Will Perform The Following Tasks Under The Direction Of The Government, Including But Not Limited To: objectives deliver Work Products On Time And With High Quality To Support The Government’s Projects And Objectives provide Management And Technical Expertise To Recommend Improvements In Processes And Service Offerings assist In Improving Business Processes And Technical Capabilities provide Detailed Data Analysis And Statistical Reporting On Wcf Operations. provide Revenue And Cost Studies And Recommendations On Appropriate Wcf Pricing improve The Efficiency Of Financial Management Of The Wcf task Detail the Government Requires The Following Tasks/subtasks In Support Of Its Mission.  In Addition, There Are Some Acceptable Quality Levels (aqls) Identified For Each Task Below:  task 1 – Development Of Sops And Reports the Contractor Shall Develop Thorough Standard Operating Procedures For The General Working Capital Fund Office Procedures. The Contractor Shall Create Reports For All Office Deliverables To Track Adherence To Business Deadlines, As Well As Create Comparisons To Historical And Projected Future Performance.  The Contractor Will Identify Areas Of Concern Or Underperformance In Service Centers, Cost Centers And/or Lines Of Business And Recommend And Document New Processes And Procedures To Remedy The Deficiencies.  Documentation Can Include Both Written Procedures And Dashboard Reports To Gauge Process Performance. table 1 – Acceptance Quality Level (task 1) task Description performance Standard acceptable Quality Level method Of Surveillance identification Of Underperformance, Process Documentation And Reporting adherence To Agree Upon Functional And/or Technical Requirements. delivery As Scheduled And Agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) recommendations And Analysis: Research, Assessment, Recommendations adherence To Agree Upon Scope And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) task 2 - Administrative Tasks For General Organizational Functions And Office Coordination the Contractor Shall Assist In Assembling, Copying, And Scanning A Variety Of Materials And Ensuring Proper Distribution Of Copies, As Required. The Contractor Shall Be Required To Maintain A Variety Of Office Logs, Tasking Systems, Files, Calendars, Schedules, Directories, And Document Management Repositories (e.g., Sharepoint, Teams). The Contractor Shall Also Be Capable Of Preparing, Writing, Formatting, And Editing A Variety Of Documents, To Include Letters, Memos, Spreadsheets, Presentations, Charts, Electronic Records, Meeting Minutes, And Process Documents. These Documents May Be Both Internal And External In Nature. table 2 – Acceptance Quality Level (task 2) task Description performance Standard acceptable Quality Level method Of Surveillance project Materials, Meeting & Agendas adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) preparation Of Project briefings, Documents, And Tools     adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) task 3 – Wcf Service Center Support the Contractor Shall Support The Wcf Program By Providing Daily Management Of A Portfolio Of Wcf Service Centers As Determined By The Program Manager.  Contractor Will Provide All Necessary Documentation For The Wcf’s Annual Submissions To The Bureau Of Budget And Planning, The Office Of Management And Budget And Congress.  The Contractor Will Work At All Levels Of The A Bureau To Assist In Annual Planning Of Revenue And Spending Forecasts, And Tracking Performance Against The Forecasts.  contractor Will Perform Special Studies And Analyses, Technical Architecture And Implementation, Tasks, Project/program Management, Service Lifecycle Management, Support/vetting/governance, Other Expert Services, Management Analyses And Participation On Working Groups Or Panels, As Determined By The Program Manager. This May Include Providing Support To Other Irm Offices, As Directed. table 3 – Acceptance Quality Level (task 3) task Description performance Standard acceptable Quality Level method Of Surveillance service Center Support, External Planning And Forecasting adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) studies And Analysis: Investigation, Data Extraction, Assessment, Recommendation adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) create And Maintain, And/or Enhance, Models, Databases, Methodologies, Software adherence To Agree Upon Scope, Requirements, And Deliverables. delivery As Scheduled And agreed To By The Contractor And Gtm. 100% Acceptance By The Gtm After Five (5) Business Days Of Submission. 100% On Time Compliance As Specified And Agreed To By The Contractor And Gtm. periodic Inspection (via Monthly Status Reporting And/or Status Meetings With The Cor/cotr) task 4 – Coordination, Analysis, Support & Reporting the Contractor Shall Provide Financial Reporting, Analysis, Coordination And Additional Support On Urgent Matters On An As Needed Basis. deliverables the Contractor Shall Provide The Deliverables Listed In Table 1 Below To The Cor/cotr, Or Gtm, Based On The Frequency And Schedule Shown In The Frequency Column.             Deliverable frequency weekly Service Center Performance Reports weekly, Each Monday Or First Workday Thereafter production Of Support Material For External Submissions annually, Timeline As Set By The Bureau Of Budget And Planning production Of Sops And Reports:  As Required portfolio Briefings And/or Reports:  As Required other Performance Indicators As Determined By The Program Manager:  As Required. contractor Personnel Disciplines And Specialties: the Contractor Shall Accomplish The Assigned Work By Employing And Utilizing Qualified Personnel With Appropriate Combinations Of Education, Training, And Experience.  The Contractor Shall Provide Highly Knowledgeable, And Technically Skilled Staff, Essential Independent Project Management, Decision Support, Issue Resolution, Project/program Evaluation/development, Verification And Validation Of Data And Findings To Improve Quality Assurance/quality Control, And Technology Evaluation And Protocols. The Contractor Shall Match Personnel Skills To The Work Outlined In This Document.  title hours consultant Level 2 1,920 Hrs. consultant Level 1 1,920 Hrs. contracting Officer Representative: the Contracting Officer's Representative (cor) Monitors All Technical Aspects Of The Contract And Assists In Contract Administration. The Cor Is Authorized To Perform The Following Functions: Assure That The Contractor Performs The Technical Requirements Of The Contract: Perform Inspections Necessary In Connection With Contract Performance: Maintain Written And Oral Communications With The Contractor Concerning Technical Aspects Of The Contract: Issue Written Interpretations Of Technical Requirements, Monitor Contractor's Performance And Notifies Both The Contracting Officer And Contractor Of Any Deficiencies; Coordinate Availability Of Government Furnished Property, And Provide Site Entry Of Contractor Personnel. government Technical Manager (gtm): the Government Technical Manager (gtm) Will Assist The Cor In Monitoring The Contractor's Performance. the Government Technical Manager (gtm) Has Physical Proximity To The Contractor's Personnel Work Site. Usually, Contractor Personnel Are Provided Government-furnished Office Space Within The Government Manager’s Office And Are There To Perform The Sow Tasks Supporting The Office Mission. the Government Manager Will Not Supervise Contractor Personnel Or Perform Any Actions That Could Be Construed As Such.   period Of Performance: The Period Of Performance For This Effort Shall Be For A Period Of:            base Period: One Year From Date Of Award And Four One-year Option Periods.  The Anticipated Award Date Is             february 24, 2024. place Of Performance: the Primary Place Of Performance Is The Department Of State Facilities Located In Washington Dc Area; However, Contractors Can Occasionally Work In The Contractors’ Facilities And Or/work Remotely From Home Provided Government Approval. time Of Performance traditional Domestic Office Hours Are 8:00 A.m. To 5:00 P.m., Monday Through Friday, With A Non-reimbursable 45-minute Lunch.  However, An Alternative Work Schedule, Including But Not Limited To Telework And Alternate Work Schedule, Mutually Agreed Upon By The Cor/cotr Or Gtm And The Resource May Be Implemented. contractor Personnel Administration: the Contractor Shall Maintain The Training Of Its Employees By Providing Initial And Refresher Training As Required To Meet The Sow Requirements.  The Contractor Shall Make Necessary Travel Arrangements For Employees.  The Contractor Shall Provide Administrative Support To Employees In A Timely Fashion For Time Keeping, Leave Processing, Pay, And Emergency Needs. subcontract Management: the Contractor Shall Be Responsible For Any Subcontract Management Necessary To Integrate Work Performed On This Effort And Shall Be Responsible And Accountable For Subcontractor Performance On This Requirement.  The Prime Contractor Will Manage Work Distribution To Ensure There Are No Organizational Conflict Of Interest (oci) Considerations.  Contractors May Add Subcontractors To Their Team After Notification To The Contracting Officer (co) And The Contracting Officer Representative (cor). overtime: this Effort May Require Overtime To Be Completed When Work Requirements Extend Beyond The Normal 40 Hours Per Week.  All Overtime Shall Be Pre-approved With A Request From The Government Manager To The Cor For Final Approval.  Funds Shall Be Available And Obligated In The Effort For Overtime To Be Approved And Worked. telework And Alternate Schedule: telework Is An Alternate Work Arrangement That Gives Contractor Employees The Opportunity To Conduct All Or Some Of Their Work Away From The Primary Workplace To Accommodate Both Core And Situational Telework Employees Within The Department; It Has No Effect On The Hours An Employee Works.  The Location Of Telework Is Normally The Employee’s Primary Residence.  Work From Any Other Place Must Be Approved By The Cor Before Teleworking. A Contractor Employee's Participation In An Aws, Flexi-tour, Flextime, Credit Hours, Or Telework Is Voluntary And Subject To Cor Approval. the Cor May Cancel Or Adjust The Telework Arrangement By Providing Written Notice To The Contractor. This Decision Is Not Subject To Dispute Nor Does It Give Rise To A Claim Under The Contract.  The Initial Eligibility Criteria Are The Same As That For Federal Employees And Are Listed At 3 Fam 2362.2.  At Any Time With Prior Notification A Contractor Employee’s Aws Can Be Terminated Or Modified For Operational Considerations Related To Workload Demands. all Contractor Personnel Engaging In Telework Must Complete The U.s. Department Of State Telework Agreement. security Requirement: contractor Personnel Performing Work Under This Contract Must Have A Secret Clearance At Time Of The Proposal Submission And Must Maintain The Level Of Security Required For The Life Of The Effort.  The Security Requirements Are In Accordance With The Dd254. physical Security:  the Contractor Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use.  At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. post Award Conference/periodic Progress Meetings:  the Contractor Agrees To Attend Any Post Award Conference Convened By The Contract Administration Office In Accordance With Federal Acquisition Regulation Subpart 42.5. the Contracting Officer(co), Contracting Officers Representative (cor), And Other Government Personnel, As Appropriate, May Meet Periodically With The Contractor To Review The Contractor's Performance.  at These Meetings The Co Or Cor Will Apprise The Contractor Of How The Government Views The Contractor's Performance, And The Contractor Will Apprise The Government Of Problems, If Any, Being Experienced.  Appropriate Action Shall Be Taken To Resolve Outstanding Issues.  These Meetings Shall Be At No Additional Cost To The Government.  data Rights:  the Government Has Unlimited Rights To All Documents/material Produced Under This Effort.  All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Effort Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership/copyright Belonging Exclusively To The Government.  These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer.  All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose.  This Right Does Not Abrogate Any Other Government Rights. identification Of Non-disclosure Requirements: the Contractor Personnel Shall Execute And Sign Non-disclosure Agreements When They Work With Sensitive And/or Proprietary Information.  Forms To Be Executed And Maintained By The Cor Or The Government Manager. government Furnished Equipment: the Department Of State Will Provide The Professional Service Employee With A Computer Workstation And Access To Existing Applications (e.g., E-mail, Ms Office Suite, Etc.), Adequate Office Space, And Telephone Service.  The Department Will Also Provide Printers, Faxes, And Copiers.  Telephones May Only Be Used In Accordance With Federal Guidelines And Standards To Conduct Dos Related Business.  Government Furnished Computer Equipment And Use Of Office Equipment (such As Faxes, Copiers) Will Be Provided. the Department Will Provide Computer Storage Space On The Department’s Unclassified Network To Host The Professional Service Employee Deliverables.  All Deliverables (e.g., Documented Procedures, Customized Software, Applications And Enhancements) Are The Property Of The Department Of State And Will Be Returned To The Department Of State Upon Completion Of The Support Services. travel: this Effort May Require Travel.  All Travel Shall Be Pre-approved With A Request From The Contractor To The Cor For Final Approval.  Funds Shall Be Available And Obligated In The Effort Before Travel Commences.  All Travel Shall Be In Accordance With The Federal Travel Regulation.  Travel Shall Be A Direct Reimbursable. training: this Effort May Require Government-specific Training.  All Training Shall Be Pre-approved With A Request From The Contractor To The Cor For Final Approval.  Funds Shall Be Available And Obligated In The Effort Before Training Commences.  definitions And Acronyms: 32.1. Contractor.  A Supplier Or Vendor Awarded A Contract Or Effort To Provide          Specific Supplies Or Service To The Government.  The Term Used In This Effort Refers          To The Prime, Not Contractor Personnel. 32.2. Contracting Officer.  A Person With Authority To Enter Into, Administer, And Or          Terminate Contracts, And Make Related Determinations And Findings On Behalf Of The          Government.  Note: The Only Individual Who Can Legally Bind The Government. 32.3. Contracting Officer's Representative (cor).  An Employee Of The U.s.          Government Appointed By The Contracting Officer To Administer The Contract.  Such          Appointment Shall Be In Writing And Shall State The Scope Of Authority And Limitations.          this Individual Has Authority To Provide Technical Direction To The Contractor As Long As          That Direction Is Within The Scope Of The Contract, Does Not Constitute A Change, And Has          No Funding Implications.  This Individual Does Not Have Authority To Change The Terms          And Conditions Of The Contract. 32.4. Defective Service.  A Service Output That Does Not Meet The Standard Of          Performance Associated With The Sow. 32.5. Deliverable.  Anything That Can Be Physically Delivered, But May Include Non-          Manufactured Things, Such As Meeting Minutes Or Reports. 32.6. Key Personnel.  Contractor Personnel That Are Evaluated In A Source Selection          Process And That May Be Required To Be Used In The Performance Of A Effort.  When          Key Personnel Are Used As An Evaluation Factor In Best Value Procurement, An Offer Can          Be Rejected If It Does Not Have A Firm Commitment From The Persons That Are Listed In The          Proposal. 32.7. Physical Security.  Actions That Prevent The Loss Or Damage Of Government          Property. 32.8. Quality Assurance.  The Government Procedures To Verify That Services Being           Performed By The Contractor Are Performed According To Acceptable Standards. 32.9. Quality Control.  All Necessary Measures Taken By The Contractor To Assure That          The Quality Of An End Product Or Service Shall Meet Contract/effort Requirements. 32.10. Subcontractor.  One That Enters Into A Contract With A Prime Contractor.  The            Government Does Not Have Privity Of Contract With The Subcontractor. 32.11 Workday.  The Number Of Hours Per Day The Contractor Provides Services In            Accordance With The Contract/effort. 32.12. Work Week.  Monday Through Friday, Unless Specified Otherwise. key Personnel: the Following Position(s) Is Considered A Key Position(s): consultant Level 2 consultant Level 1 sources Sought Instructions instructions:   all Qualified 8(a) Small Business Firms With The Capability To Provide These Services As Detailed In This Ntice; A Comparison Of The Recommended Product Description/specifications With The Dos Requirements.         2. The Qualified Schedule Holders Shall Present Other Applicable Information That Will Benefit This Acquisition.              (ex. Capability Statements)         3. Cost Or Price Information Is Not Solicited And Will Not Be Reviewed.         4.  All Interested 8(a) Certified Small Business Firms Shall Provide Their Current Naics Code, Gsa Federal Supply Schedule                   number (if Applicable) And Socio-economic Business Size (small Businesses; Hubzone Small Businesses; Service-                           disabled Veteran Owned Small Businesses; 8(a) Small Businesses; Veteran Owned Small Businesses; Woman Owned Small                    Businesses; And Small Disadvantaged Businesses). interested Firms  shall Submit An Electronic Copy Of Their Submission Via Email To Crystal Brooks At Brookscc@state.gov The Due Date And Time For Submission Of Responses Is 2:00 Pm Eastern Standard Time (est) [january 15, 2024]. no Phone Calls Related To This Sources Sought Will Be Accepted. All Correspondence Shall Be Via Email. all Responses Must Include The Following Information: company Name. company Address. company Business Size (respond: “small” Or “other Than Small”). unique Entity Identifier. point-of-contact Name, Telephone Number, And Email Address.