Hvac Tenders

Details: As Of 20 May 2024 The Synposis/solicitation Has Been Revised With The Below And Amendment 0001 Has Been Uploaded To Provide Responses To Rfis. contract Information: This Contract Is Being Procured In Accordance With Public Law 92-582, The Brooks Act As Implemented In Far Subpart 36.6 And In Accordance With The Attached Diplomatic Agreement, the Selection Will Be Based On Demonstrated Competence And Qualifications For The Required Work. One (1) A-e Firm Will Be Selected Based On Demonstrated Competence And Qualifications For The Required Work. The Contract Is Procured By Full And Open Competition Selected Exclusively From Among Danish/greenlandic Sources. the Number One Ranked Firm Will Be Selected For Negotiations Based On Demonstrated Competence And Qualifications For The Required Work. The Length Of This Contract Is A Maximum Of 60 Months And Will Not Include Optional Time Periods. The Total Capacity Of This Contract Will Not Exceed $25,000,000. Task Orders Will Be Issued By Negotiated Firm Fixed Price Task Orders And Will Be Negotiated And Issued Under The Terms And Conditions Of This Indefinite Delivery Contract (idc). The Government Shall Be Under No Obligation To Issue Any Particular Number Or Types Of Orders And No Liability To The Contractor Shall Be Incurred In The Event That A Certain Number Or Types Of Orders Are Not Issued; However, The Government Guarantees A Minimum Ordering Obligation Of $35,000 For The Basic Contract Via The First Task Order In Concurrence With The Idc Award. Labor Rates For Each Discipline, Overhead Rates, And Escalation Factors For Each Year Will Be Negotiated In The Basic Contract; And Profit Will Be Negotiated On A Task Order By Task Order Basis. note: This Is A Minimum Ordering Obligation: Not A Minimum Payment. Contractor Shall Only Be Entitled To Breach Of Contract Damages, I.e., Anticipated Profit For An Order Of This Amount And Provable Standby Costs In The Event That The Government Does Not Issue Orders For The Value Of The Minimum-ordering Guarantee. subcontractors And Outside Associates And Consultants (architect-engineer Services) (far 36.606(e), 44.204(b) And 52.244-4). The Following Applies: “any Subcontractors And Outside Associates Or Consultants Required By The Contractor (prime A-e Firm) In Connection With The Services Covered By The Contract Will Be Limited To Individuals Or Firms That Were Specifically Identified And Agreed To During Negotiations. The Contractor Shall Obtain The Contracting Officer’s Written Consent Before Making Any Substitution For These Subcontractors, Associates, Or Consultants.” If A Substitution Is Necessitated By Illness, Death, Or Termination Of Employment For Whatever Reason, The Selected A-e Firm Shall Notify The Contracting Officer In Writing Within 15 Calendar Days After The Occurrence Of Any Of These Events And Provide The Following Information To The Contracting Officer: Required Information For Substitutions Necessitated By Illness, Death, Or Termination Of Employment For Whatever Reason. The Contractor Shall Provide A Detailed Explanation Of The Circumstances Necessitating The Proposed Substitutions, Complete Resumes For The Proposed Substitutes, And Any Additional Information Requested By The Contracting Officer. Proposed Substitutes Should Have Comparable Qualifications Or Better Qualifications To Those Of The Persons Being Replaced. The Contracting Officer Will Notify The Contractor Within 15 Calendar Days After Receipt Of All Required Information Of The Decision On Substitutions. The Prime A-e Firm Must Obtain The Contracting Officer's Consent To Change Any Subcontractors That Were Identified During Selection And Negotiation. The Contracting Officer Should Refer The Qualifications Of Any New Subcontractor To The Original Selection Board (to The Extent That These Individuals Are Available) For Evaluation. Approval Of These Substitutions May Result In A Price Credit To The Government. to Be Eligible For A Contract Award, A Firm Must Have A Unique Entity Id (uei) Number From System For Award Management (sam) And Be Registered In The Sam. If You Were Not Previously Registered, Please Go To Https://www.sam.gov. Contractors May Obtain Information On Registration And Annual Confirmation Requirements At Http://www.sam.gov. the A-e Firm Selected For This Contract Will Be Required To Utilize The Sam.gov System For Service Contractor Reporting Of Information To The System For Award Management (sam).this Requirement Only Applies To Task Orders That Have A Total Estimated Value, Including Options, That Exceeds $3 Million. For Additional Information See: Https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. the Federal Acquisition Regulation (far) Requires That Past Performance Information (ppi) Be Collected On Dod Contracts. The Contractor Performance Assessment Reporting System (cpars) Is A Web-enabled Application That Supports The Completion, Distribution, And Retrieval Of All Contract Performance Evaluations. Contractor Representatives Are Responsible For Reviewing And Commenting On Evaluations Submitted On The Contractor Performance Assessment Reporting System (cpars) Website At Https://www.cpars.gov/index.htm. competitive Restrictions participation In The Procurement Is Limited By International Agreement To Danish/greenlandic Companies. Eligible Applicants Must Be Registered As A Business In Denmark As Described Below. Subsidiaries Of A Foreign Company Are Not Eligible Applicants. The Successful Applicant Will Submit A Signed Letter From An Officer Of A Bank Within Denmark Verifying That The Company Conducts Business With That Institution; Payment Will Be Made Only By Electronic Funds Transfer To A Bank In Denmark. 1) Verification The Business Is Registered In The Kingdom Of Denmark. (det Central Virksomhedsregister (cvr)); And 2) The Registered Address Of The Business In Cvr Shall Be In The Kingdom Of Denmark (kod); And 3) A Signed Letter From An Officer Of A Bank Within The Kingdom Of Denmark Verifying That The Company Conducts Business With That Institution. 1. Project Information description Of Services – a-e Services Include But Are Not Limited To The Following: the Scope Of Services Under This Contract Includes, But Is Not Be Limited To, Design And Constructability Reviews, Meeting Minutes, Record Keeping, Budget And Schedule Monitoring And Control, Inspection, Reporting Progress, Safety Monitoring, Meeting Arrangement And Attendance, Submittal Processing, Testing, Progress Payment Processing, Responding To Information Requests, Construction Cost Estimating, Contract Modification Preparation, And Claims Prevention And Claims Processing, Monitoring Labor Provisions, Photo Documentation, And Other Services. Incidental Design And Engineering Management Services May Be Performed Relative To The Performance Of Construction Management Services. The Successful A/e Project Team Will Have The Ability To Provide These Services In The Basic Disciplines (i.e., Architectural, Civil, Structural, Mechanical, And Electrical), As Well As Commissioning With In-house Personnel; Corrosion Control, Seismic Upgrades, And Abatement Of Hazardous Materials. They Must Also Demonstrate Experience And Expertise In Cold Region Design/construction And In Airfield Paving; High-altitude Electromagnetic Pulse (haep) Designs/construction Or Have Experience Performing Welding Inspections On Heap Systems. They Must Also Have Knowledge Of The “working Environment Authority” In Greenland And The “working Environment Act” In Greenland. Joint Venture Or Firm / Consultant Arrangements Will Be Considered And Evaluated For Demonstrated Interdependency Of The Members To Provide Services In The Basic Disciplines As Well As Specialty Fields. this Contract Will Require Experience In Both Military Construction And Civil Works Projects. for The Purposes Of This Idc, Military Construction Experience Is To Include Vertical Construction And Any Horizontal Construction Related To Those Efforts, Including Airfield Paving. Similarly, Civil Works Experience Is To Include Experience In The Areas Of Dredging & Beach Fill Operations, Shoreline Protection And Stabilization, Landfill Protection, Beach Erosion Control. a-e’s Are Expected To Be Able To Provide Qualified A-e Personnel To Field Assignments Within Three Weeks Of Any Task Order Award. This Must Include But Not Be Limited To Mechanical & Electrical Commissioning Disciplines. a. Special Notes: i. The Contractor, As An Independent Contractor And Not As An Agent Of The Government, Shall Provide The Quality Assurance Inspections And Technical Expertise Necessary To Complete Tasks Outlined In This Call. Work Will Be Performed Within The Area Of Pituffik Sb, Greenland. ii. The Contractor Is Required To Perform All Identified Tasks. However, The Contractor May Not Perform "inherently Governmental Functions" As Defined In Far 7.5. As A Matter Of Policy, An "inherently Governmental Function" Is One So Intimately Related To The Public Interest As To Mandate Performance By Government Employees. iii. The Effort Put Forth Under This Contract Shall Not Be Considered Personal Service As Defined In Far 37.104(d). Contractor Personnel Are Not Subject To Continuous Supervision And Control Of A Government Officer Or Employee. In The Firm's Proposal Supplied In Response To The Government's Request For Proposal On Calls And Modifications, The Firm's Proposal Must Clearly Identify Conflicts Of Interest Or Potential Conflicts Of Interest. If No Conflict Exists, The Contractor Shall So State. iv. Contractor Personnel Working On Government Projects Will Be Required To Identify Themselves As "contractors." The Contractor Shall Wear Their Cac Cards In A Clearly Visible Manner On The Government Installation; And Wear Personnel Protective Equipment (ppe) While On The Job Site With Emblems That Identify Them As Contractors. The Contractor's Email Address Will Identify The Contractor As Such. This Identification Applies To All Communication Whether Written, And Verbal. v. The Contractor May Not Be Awarded Any Task Orders For Services On A Construction Contract Which It Has Worked On Or Has A Relationship With The Contractor Which May Present A Conflict Of Interest. 2. Construction Management Services Support Tasks: the Contractor Shall Comply With The Product Delivery Schedule Stated Herein, Except As Otherwise Specified By Individual Task Orders. the Primary A-e Construction Management Services That May Be Requested Under This Contract Include; But Are Not Limited To, Are The Following: . a. Design And Constructability Reviews: i. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Construction Plans. Deficiencies Shall Include But Are Not Limited To Biddability / Operability / Constructability / Environmental And Sustainability Requirements, Incorrect Citations, Grammar, And Incorrect/missing Procedures. Insure Contractor Compliance With Contract And Specification Requirements. ii. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Submittal. iii. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Specifications. Deficiencies Shall Include But Are Not Limited To Biddability / Operability / Constructability / Environmental And Sustainability Requirements, Incorrect Citations, Grammar, And Incorrect / Missing Procedures. Insure Contractor Compliance With Contract And Specification Requirements. comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Submittal. iv. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Technical Submittals. Deficiencies Shall Include But Are Not Limited To Design Flaws, Incorrect Citations, Grammar, Calculation Errors, Incorrect / Missing Procedures, And Compliance To The Construction Contract. Insure Contractor Compliance With Contract And Specification Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Submittal. v. Submit Evaluations And Responses To Rfis Submitted By The Construction Contractor Based On Knowledge Of Contractual Requirements, Sound Engineering And Construction Practices, And Other Professional Knowledge. Draft Rfi Responses Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Receipt Of The Submittal. vi. Provide Coordination Assistance With Contractors, Local Officials, And The Public As Necessary; And Refer Any Recommendations To The Usace Assigned Project Engineer Within 2 Working Days From Date Of Coordination Meeting. vii. Check Appropriate Codes, Criteria, And Guidelines Including Technical References And Specifications; And Consult With Design Personnel And Subject Matter Specialists In Formulating Recommended Courses Of Action; And Refer Recommendations To The Usace Assigned Project Engineer Within 2 Working Days From Date Of Coordination Meeting. b. Claims Analysis: i. Prepare A Technical Analyses Of Construction Contract Claims Involving Disputes On Contract Interpretations, Contract Modification Costs, Government Caused Delays, Differing Site Conditions, Construction Suspension And Acceleration, And Other Impact And Labor Inefficiency Claims; Prepare Background Data Required For Technical And Legal Review Given A Formal Decision Is Required; Consider All Pertinent Facts Including Quality Assurance (qa) And Contractor Quality Control (cqc) Reports, Master Diaries, Substantiating Correspondence, Other Contract Documents (i.e. Plans And Specifications, Shop Drawings, And Submittals), Government And Commercial Technical Publications And Standards, Interview With Government And Contractor Field Personnel, Etc. Evaluate The Potential Win / Loss Risk And Its Economic Impact On The Project As A Whole. Consider All Outstanding Issues, Such As Other Outstanding Changes, Claims, And Delays, Project Engineer Limitations, And The Potential Cost Of Litigation. Recommend To Government Personnel A Fully Coordinated Position Representing What Is In The "best Interest" Of The Government. For Claims Determined To Have Potential For Merit, Support Negotiations For Extent Of Entitlement And Costs. ii. Prepare A Technical Analysis, For Claims Which Cannot Be Resolved And For Which The Contractor Has Requested A Contracting Officer’s Final Decision, Outlining The Government’s Position. iii. Deliver Each Of The Above-mentioned Technical Analysis To The Contracting Officer Via The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of The Claim. c. Modification Support: assist In Contracting Activities Associated With The Construction Operations, Supporting Government Personnel On Matters Related To Contract Modifications, Changes And Contractor Claims As Follows: i. Submit Comments Furnishing Advice And Assistance On Potential Problems Based On Review Of Contractor Plans, Specifications, Network Analysis, On-site Inspections Etc.; And Make Recommendations For Improving The Administrative Procedures For Processing Changes. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Request. ii. Prepare Independent Government Estimates (ige) Pertaining To Contract Modifications For Government Approval. The Ige Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Receipt Of The Scope Of Work. iii. Submit Technical Comments For Pre And Post Negotiation Memorandums (pnms And Poms) For Government Approval. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Request. iv. Submit Comments Citing Specific Deficiencies And Referencing Correct Contractor Information And Proper Requirements Upon Review Of Draft Rfps. Insure Contractor Compliance With Contract And Specification Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Receipt Of The Submittal. v. Submit Comments Citing Specific Deficiencies And Referencing Correct Information Upon Review Of Scopes Of Work. Deficiencies Shall Pertain But Are Not Limited To Relevancy Of Deliverables, Correct Detail Of Deliverables, And Achievability Of Time Period. Review And Discuss Proposed Changes With The Contractor’ Representatives Regarding Scope To Assure That Contractor’s Proposals Cover All Work Envisioned In The Change. Insure Contractor Compliance With Contract And Specification Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Receipt Of The Submittal. d. Office Engineering: i. Submit Comments On Contractors' Contract Progress Data, Material And Equipment Usage, Quality Control And Survey Reports To Verify The Validity Of The Computation Of Progress Payments To Contractor. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 5 Working Days From Receipt Of Contractors' Contract Progress Data. ii. Perform Periodic Reviews Regarding Potential Construction Contractor Claims / Disputes Relative To Contract Requirements And/or Discrepancies In The Drawings And/or Specifications. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Discovering Any Construction Contractor Claims / Disputes And/or Discrepancies In The Drawings Or Specifications. iii. Develop Quality Assurance Plans For Specific Construction Projects And Ensure That They Are Implemented. Qa Plan Shall Be Submitted To The Usace Assigned Project Engineer For Review And Approval Prior To Commencement Of Construction. e. Contract Administration To Include Quality Assurance: i. Submit Daily Quality Assurance (qa) Reports Documenting Quality Assurance Inspections Upon Performing Surveillance Of Contract Work To Assure That The Contractor Is Producing Work In Conformance With The Plans And Specification. Reports Shall Include But Not Limited To Descriptions Of Observed Qc Tests; Defects In Structure, Envelope, Concrete, Mechanical, Electrical, Plumbing, Fire Protection, Fire Alarm, Site Work, And Etc.; And Qa Log. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Inspection. ii. Witness Field Tests And Review All Contractor Test Reports And Any Government Materials Tests For Conformance With Specifications; Establish And Maintain A Log Of All Field Tests Required By The Contract And Perform Qa Testing. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. iii. Perform Surveillance Of Survey Operations For Layout And Elevations Of Construction Work. Determine Adequacy And Validity Of Contractor’s Measurement Data. Submit Daily Quality Assurance (qa) Reports. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. iv. Assist On Request Coordination For Passes, Outages, Excavations, Hauling, And Delivery Routes Associated With Projects As Required. Submit Daily Quality Assurance (qa) Reports. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. v. Verify Quantities Of All Work In Place And Materials Stored On Site. Review And Comment On The Accuracy Of The Construction Contractor's Requests For Payment. Submit Daily Quality Assurance (qa) Reports. Notify Usace Assigned Project Engineer Within 1 Day Of Confirming Non-compliant Work. vi. Submit And Distribute Meeting Minutes Upon Attendance At The Preconstruction, Quality Control, Progress Meetings And Conferences. Minutes Shall Be Submitted To The Usace Assigned Project Engineer And All Attendees Within 3 Working Day From Date Of The Meeting. vii. Submit Comments On Interpretation Of Plans And Specifications For Government Use In Contractor Disputes. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Days From Receipt Of The Tasking. viii. Submit Reports On Observed Qa Testing. Reports Shall Include But Not Limited To Test Name, Date, Time, Location, Purpose, Results; Persons Involved Procedures, Weather, And Variables That May Affect Test Accuracy. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Testing. ix. Submit Reports On Observed Construction Activities Based On Surveillance Of Contract Work To Assure That The Contractor Is Producing Work In Conformance With The Plans And Specification. Reports Shall Include But Not Limited To Activity Observed, Date, Time, Location, Occurrences That May Affect Quality Of Completed Work, And Procedure Used To Complete Work. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Observation. x. Submit Reports On Potential Solutions To Problems Resulting From Unanticipated Requirements. Problems Such As But Not Limited To Inclement Weather, Unforeseen Site Condition, Design Errors Or Omissions, Customer Requested Changes, Or Changed Criteria And Or Accelerated Timetables. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Observation Or Tasking. xi. Submit Reports On Health And Safety Nonconformance With Emphasis On Asbestos And Lead Abatement. The Contractor Shall Observe The Construction Contractor's Compliance With Site Specific Health And Safety Plan, Safety Manual And Osha Requirements. Reports Shall Include But Not Limited To The Offender's Name And Location, Date, Time, And Nature Of Violation. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Observation Or Tasking. For Serious Safety Violations Which Could Result In Loss Of Life Or Limb Or Compromise Public Safety, Immediate Telephonic Notification And Action Taken Shall Be Provided To The Usace Assigned Project Or Resident Engineer. xii. Submit Comments Upon Review Of The Construction Contractor’s Daily Quality Control (qc) Reports. Evaluate Contractor’s Progress, Quality Control, And Safety Operations For Effectiveness. Comments Shall Include But Not Limited To Validity Of Deficiency, Citing Of Necessary Support Information And Regulations, And. Correct Detail Of Qc Reports. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Review. xiii. Submit Comments Upon Review Of The Construction Contractor's Monthly Construction Schedules For Adherence To Contractual Requirements And Schedule. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Schedule. xiv. Submit Comments Upon Review Of The Construction Contractor's Monthly Progress Payment Requests Based On Accomplishment Of Objectives In Accordance With Contract Schedule, Price, And Quality Standards. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Receipt Of Payment Estimate. xv. Submit Minutes To Meetings Attended. Minutes Shall Include But Not Limited To Due Outs, Important Notes, Updates, And New Issues. Minutes Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days Of The Meeting. xvi. Submit Evaluations Of Contractor Proposals. Evaluations Shall Include But Not Limited To Confirmation Of Correct Scope Of Work Used, Verification Of Complete Scope Of Work Used, Difference In Hours Used Per Task, Difference In Rates Used, And Any Additional Requirements. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Contractor Proposal. xvii. Submit Comments Upon Review Of Project Schedule Submissions. Comments Shall Address But Not Limited To Construction Tasks Completed In The Last Week, Tasks Not Completed On Schedule, Reason For Delay, Tasks Completed Early, And Tasks Pushed Forward In The Last Week. Comments Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Schedule. xviii. Submit Cost Reports Including But Not Limited To Cost Estimation Of Construction Task (labor And Material), Cost Impact On Budget, And Analysis Of Quantities Needed. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 2 Working Days From Date Of The Receipt Of Tasking. xix. Provide Market Research Support Including But Not Limited To Listing Of Companies Supplying The Needed Requirement, Cost Of Requirements, Lack Of Or Extra Features Provided, And Past Performance. Reports Shall Be Submitted To The. Usace Assigned Project Engineer Within 2 Working Days From Date Of The Tasking. xx. Upon Notification Of Pre-final And Final Inspection Of The Construction Contractors Completed Work, The Contractor Shall Provide Daily Punch List Inspection And Contract Closeout Reports With Observations, Findings, And Recommendations. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 1 Working Day From Date Of The Inspection. xxi. The A-e Shall Input Data, Using The Usace Rms Program, To Maintain Project Awareness, Electronic Documentation Of Memo's, Reports, Drawings, Contractual Instruments, And Other Project Information. f. Preparation Of Site Condition Reports And Testing: i. Prepare Special Reports Pertaining Or Related To Unforeseen Site Conditions Not Indicated In Contract Documents. Reports Shall Be Submitted To The Usace Assigned Project Engineer Within 3 Working Day From Date Of The Inspection. ii. Obtain The Services Of A Certified Testing Laboratory, Including All Testing Equipment And Analysis As Required To Test For Hazard Materials (asbestos, Contaminated Soil, Lead, Pcb’s Etc.). Attain Contract Award Within 6 Weeks Of Confirming The Need For The Testing. g. Design And Engineering Services: i. Provide Design And Engineering Services Requiring Architectural, Civil, Structural, Geotechnical, Mechanical And Electrical; Specialties; Elevators, Fire And Life Safety, Security, Seismic, Accessibility (ada Requirements), Environmental, Certified Industrial Hygienist, Corrosion Control Analysis & Design, Cost Estimating, Geographic Information System (gis) Support, Interior Design, Acoustical And A Historic Preservationist For Modification To Existing And New Facilities. ii. Preparation Of Project Analysis And Investigative Reports, Conceptual Designs, Contract Documents (complete Or Abbreviated Plans And Specifications), Site Plans, Exterior And Interior Layouts And Designs, Interior Furnishings And Finish Schedules, Project Cost Estimating And Scheduling. iii. The Above Design Services Will Only Be Incidental To The Construction Management Services The A-e Will Be Performing And Will Only Be Performed To The Extent Required To Provide Solutions To The Field And To Provide Reach Back Support To Their Construction Management Personnel In The Field. Full Designs Will Not Be Required. h. Specialty Requirements: i. Requirements For Fire Protection Engineers Are Shown In The United Facilities Criteria Ufc 3-600-01. Use The Latest Publication Of Ufc 3-600-01 As Of The Posted Date Off This Announcement. ii. Requirements For Gis Technicians – Must Develop, Maintain, And Update Geographic Information System (gis) Databases; Obtain Data From City, State, Federal And Private Sources; Receive And Review Maps, Land Parcel Records And Engineering Documents. Identify Pertinent Gis Information And Convert Data Into Proper Gis Formats. Ensure Accuracy And Completeness; Enter Data Into Databases; And Update Essential Gis Layers And Databases. Create A Variety Of Maps And Gis Related Documents. Provide Expertise In Gis Hardware And Software Products. Provide Technical Support To Gis Users. At Least 5 Years Of The Above Gis Technician Experience With At Least A Bachelor’s Degree In Geographic Information Systems From An Accredited University. iii. Requirements For Gis Analyst – Shall Be Responsible For Engineering Support Relating To Resources And Facilities Support, Database Planning And Design, Systems Analysis And Design, Network Services, Programming, Conversion And Implementation Support, Network Services Project Support, Data/records Support, Autocad Proficiency And Its Interaction With Gis, And Other Computer Related Services. Contributes To The Completion Of Specific Programs And Projects With Frequent Customer Contact. Education And Experience: At Least 5 Years Of The Above Gis Analyst Experience With At Least A Bachelor’s Degree In Computer-aided Design Or Engineering Design Technology From An Accredited University. iv. Requirements For Commissioning Authority – Shall Either Be A Degreed Sr. Mechanical Engineer With A Minimum Of 10 To15 Years Of Experience In Mechanical Engineering With A Focus On Commissioning Of Hvac & Chiller Plants Systems. This Experience Is To Include But Not Be Limited To, Fire Protection Systems, Water Distribution Systems, Plumbing, Hydronics, Direct Digital Controls & Tab Of Mechanical Systems Or Be A Degreed Electrical Engineer With A Minimum Of 10 To 15 Years Of Experience, To Include, But Not Be Limited To Experience In Low Voltage Electricity, Lighting, Communications, Security, Fire Notification, Direct Digital Controls, And The Commissioning Of Electrical Systems. Both Disciplines Are To Have Experience Involving Military Type Construction Projects Such As Chiller Plants & Hospitals, Barracks, Dining Halls, Hangars, Fire Stations, Schools, Laboratories Etc., This Experience Must Extend Through At Least 10 Months Of Occupancy. v. Requirements For Corrosion Control Engineers – Shall Be Certified Or Licensed In Corrosion Control Of Buried Metal Pipes And Tanks, And Who Demonstrates Expertise In Analysis Of Corrosion Issues And The Design Of Corrosion Prevention Systems Including Cathodic Protection, Coatings For Industry, Inspection, Corrosion Testing, And Material Selection For Specific Chemical Resistance. 3. Selection Criteria: the Selection Criteria Are Listed Below In Descending Order Of Importance (first By Major Criterion And Then By Each Sub-criterion). criteria A Through E Are Primary Selection Criteria. criteria F Through G Are Secondary Selection Criteria And Will Only Be Used As Tiebreakers Among Technically Equal Firms. primary Selection Criteria: a. Specialized Experience And Technical Competence: i. The Experience Of Firm And Its Consultants Previously Listed In Section 2 Project Information Of This Announcement. ii. Experience In The Ability To Provide A Qa/qc Plan Indicating How The Prime Plans To Manage Their Team To Ensure That Quality Products Are Prepared. Demonstrate The Ability To Produce Quality Designs. Evaluation Will Be Based On The Firm's Design Quality Management Plan (dqmp) And Will Consider The Management Approach, Coordination Of Disciplines, Management Of Subcontractors And Quality Control Procedures. iii. Demonstrate Capability To Execute Multiple Task Orders Simultaneously. b. Professional Qualifications: Consideration Will Only Be Given To Firms That Assemble A Team Of In-house And/or Sub-contractors/consultants With A Professional Staff Consisting Of The Following Disciplines. note: Resumes Must Be Provided For All Project Personnel Identified Below. senior Project Personnel For Each Key Discipline Are To Be Registered Or Certified In Accordance With Industry Standards. For Danish/greenlandic Resumes, Denmark And/or Eur Ings (feani Registration) Equivalent Professional Registrations Or Certifications Are Acceptable In Place Of The P.e./r.a. Requirement. i. Project Manager (architect Or Engineer With R.a. And/or P.e. Required) ii. Quality Assurance Manager (based On The Firm’s Qa/qc Plan, Architect Or Engineer With R.a. And/or P.e. Required) iii. Construction Manager (p.e. Or R.a. Required) iv. Construction Project Engineer v. Construction Schedulers vi. Architecture (r.a Required) vii. Structural Engineering (p.e. Required) viii. Civil Engineering (p.e. Required) ix. Mechanical Engineering (p.e. Required) x. Electrical Engineering (p.e. Required) xi. Sanitary Engineer (p.e. Required) xii. Cost Engineering xiii. Fire Protection Engineering (p.e. Required) (see Paragraph 2h) xiv. Licensed Interior Designer xv. Certified Industrial Hygienist xvi. Lead/asbestos Abatement Inspector xvii. Environmental Engineer (p.e. Required) xviii. Commissioning Authority (see Paragraph 2h) xix. Corrosion Control Engineer (see Paragraph 2h) xx. Gis Technician (see Paragraph 2h) xxi. Gis Analyst (see Paragraph 2h) the Evaluation Will Consider Education, Registration, And Training And Overall And Relevant Experienced Using Information From Section E Of The Sf 330 Includes A Matrix In Section G Showing Experience Of The Proposed Lead Designers On The Projects Listed In Section F Of The Sf 330. c. Past Performance With Respect To Cost Control, Quality Of Work And Compliance With Performance Schedules, As Determined From References, Other Sources And Cpars. Letter Of Recommendation From Customers Addressing Your Firms Cost Control, Quality Or Work And Schedule Compliance Capabilities May Be Included In Section H Of The Sf 330. Letters Should Be For Projects Of A Similar Nature And Shall Be No Older Than Three Years To Be Considered. d. Capacity: in An Effort To Expedite The Selection Process The A-e’s Are Required To Demonstrate How They Will Complete The Work Within The Time Parameters Of The Project Given The Employee Capacity Of The Team. The Evaluation Will Consider The Availability Of An Adequate Number Of Personnel In All Key Disciplines. The Evaluation Will Look At Numbers Listed In Part Ii Of The Sf330 To Evaluate The Overall Capacity Of The Team. Include A Part Ii Form Of The Sf 330 For Each Firm And Each Office Of Each Firm That Is Part Of The Proposed Team. a-e’s Are Also Required To Demonstrate In Writing How They Will Be Able To Commit Qualified Construction Management Services Professionals To Field Assignments Within Three Weeks Of Any Task Order Award. e. Knowledge Of The Locality In The General Geographical Area Of Greenlandic Boundaries. The Evaluators Will Look At The Specific Experience Of The Listed Key Discipline Lead Designers (one Per Discipline) As Stated In Section E Of The Sf 330. secondary Selection Criteria: f. Geographic Proximity In Relation To Greenlandic Boundaries. g. Volume Of Work Previously Awarded To The Firm By The Department Of Defense, With The Object Of Effecting An Equitable Distribution Among Qualified A/e Firms. 4. Submission Requirements: interested Prime Firms Having The Capabilities To Perform These Services Must Submit Their Sf330 To Stephen Dibari By Email Stephen.dibari@usace.army.mil. Maximum File Size Is 25mb. If Overall Sf330 Is Larger Than 25 Mb, Please Break Up The File Into Smaller Separate Files. no Hard Copies Of Sf-330’s Will Be Required. Do Not Mail Sf-330’s (cd Or Hard Copies) To The Contract Specialist Nor To Stephen Dibari At 26 Federal Plaza. Doing So, Will Delay The Ae Selection/award Process. the Sf 330 Can Be Found By Searching For Sf330 On The Following Gsa Website: Https://www.gsa.gov/forms the Forms Can Be Downloaded In A .pdf File Type. Total Submittal Page Limitation Is 85 Pages. Section E Is Limited To 50 Pages. Section F Is Limited To 10 Pages (1 Page Per Project). Each Page Shall Be Numbered. Section Dividers, Front And Back Covers, Cover Letter And Part Ii Of The Sf 330 Do Not Count Towards Overall Page Limit. Tabloid Size Paper 11” X 17” Pages For Organizational Chart Or Other Graphics Will Count As One Page. Submittals Not Following These Instructions, May Not Be Evaluated By The Board. supplemental Information On The Sf 330 Is Posted On The Ny District Usace Website: Https://www.nan.usace.army.mil/business-with-us/engineering-division/ submittals Will Not Be Accepted After 2:00 Pm On The Response Date Shown In The Advertisement In The Https://sam.gov/. If The Response Date Falls On A Saturday, Sunday, Or A Federal Holiday, The Response Date Will Move To The Next Business Day. if A Pre-selection Meeting Is Required, Notifications Will Not Be Sent After Approval Of The Pre-selection. Notification Of All Firms Will Be Made Within Ten (10) Calendar Days After Selection Approval. In Addition To The Two (2) Items Listed Above, The Remaining Info On Release Of Information On Firm Selection Shall Be In Accordance With Uai Subpart 5.4 (usace Acquisition Instructions). interviews (discussions) Will Be Held With All The Most Highly Qualified Firms As Required By Far 36.602-3(c). All Firms Will Be Interviewed By The Same Method (telephone, Video Teleconference Or In Person). Firms Will Be Given Sufficient Advance Notice To Allow Representatives To Participate In The Interviews Or Presentations. All Firms Will Be Asked Similar Questions. The Questions Will Be Related To The Announced Selection Criteria Including But Not Limited To, Their Experience, Capabilities, Capacity, Organization, Management, Quality Control Procedures And Approach For This Project. firms Must Be Registered In The Following: Https://www.sam.gov

Details: Acadia Parish Police Jury – Old Va Building 601 N. Parkerson, Crowley, La 70526 Request For Qualifications (rfq) For Engineering And/or Architectural Services For Disaster Damages To Impacted Facilities And Infrastructure Acadia Parish Police Jury 505 Ne Court Circle Crowley, Louisiana 70526 337-788-8800 Date: January 27, 2024 Rfq#2023-011 Pursuant To The Regulations Found At 2 Code Of Federal Regulations (“c.f.r.”) Part 200 Et Seq, In Addition To The Statutory Authority, Regulatory Requirements, And Programmatic Guidance Governing The Federal Emergency Management Agency’s (“fema”) Disaster Recovery Programs, The Acadia Parish Police Jury Requests Qualified Firms To Submit Their Qualifications To Complete The Scope Of Work As Described In This Solicitation. Instruction To Proposers Notice Rfq-2023-011 To Provide Request For Qualifications (rfq) For Engineering And/or Architectural Services For Disaster Damages To Impacted Facilities And Infrastructure. The Information Provided In The Statement Of Work Is To Be Used Only For The Purposes Of Preparing A Proposal For Qualifications. It Is Further Expected That Each Bidder Will Read The Scope Of Work Thoroughly To Provide A Response That Meets All Requirements Outlined In The Scope Of Work. The Acadia Parish Police Jury Reserves The Right To Reject Any Or All Proposals For Qualifications Or Any Portion Thereof And To Accept The Submission Deemed Most Advantageous To Appj. The Information Contained Herein Is Believed To Be Accurate But Is Not To Be Considered In Any Way As A Warranty. Request For Additional Information Clarifying The Scope Of Work Should Be Directed In Writing To Robert Campbell, Rcampbell@rostan.com. B.statement Of Purpose The Primary Purpose Of This Request For Qualifications Is To Procure Qualified Engineering And/or Architectural Consultants Or Multidisciplinary Teams To Assist In The Assessment Of Damages To Develop Construction Plans, Specifications, Cost Estimates, And Perform Other Related Services For Various Projects That May Be Funded Through The Federal Emergency Management Agency (fema)’s Public Assistance Grant Program And/or The U.s. Department Of Housing And Community Development Block Grant Disaster Recovery Program. These Consulting Services Shall Be Performed In Accordance With All Local, State, And Federal Laws, Regulations, And Executive Orders Applicable To These Grant Programs. C.scope Of Work The Acadia Parish Police Jury (appj) Seeks To Obtain Proposals From Qualified Engineers And Architects Or Multi-disciplinary Teams To Assist In The Assessment Of Damages To Public Facilities And Infrastructure Caused By Hurricane Laura; Recommend Actions For Repair, Upgrade, Or Mitigation; Prepare Exhibits And Other Documents; Develop Construction Plans, Specifications, Cost Estimates, Mitigation Actions, Bid And Construction Documents; Construction Management; And Perform Other Related Services, For Various Projects That May Be Funded Through The Federal Emergency Management Agency (fema)’s Public Assistance Grant Program And/or The U.s. Department Of Housing And Urban Development (hud)’s Community Development Block Grant Disaster Recovery Program. The Selected Consultant(s) Must Have Knowledge Of And Provide All Services In Full Compliance With All Local, State, And Federal Laws, Regulations, And Executive Orders Applicable To These Grant Programs. Scope Of Architectural And Engineering Services: Preliminary Design Phase:a. Site Evaluation: Conduct A Site Assessment To Evaluate The Suitability Of The Existing Building For Renovation.b. Programming: Define The Space Requirements Of Parish Officials, Including Office Layouts And Common Areas.c. Conceptual Design: Develop Preliminary Design Concepts That Meet The Project Objectives Cost Estimation Provide Preliminary Cost Estimates For The Renovation Project. Design Development Phase: A. Architectural Design: Develop Detailed Architectural Plans, Including Floor Plans, Elevations, And Building Sections.b. Structural Engineering: Assess The Structural Integrity Of The Existing Building And Design Structural Modifications As Necessary. C. Mechanical, Electrical, And Plumbing (mep) Engineering: Design Mep Systems For The Building, Including Hvac, Electrical, And Plumbing. D. Fire And Life Safety: Ensure Compliance With Fire And Life Safety Codes, Including The Installation Of Necessary Systems. E. Accessibility: Design And Implement Accessibility Features To Meet Ada Requirements. Permitting And Regulatory Compliance:a. Prepare And Submit Permit Applications To Relevant Authorities. B. Coordinate With Local Building Officials To Obtain Necessary Approvals And Permits. C. Ensure Compliance With Federal Grant Requirements And Reporting. Construction Documentation Phase:a. Develop Detailed Construction Drawings And Specifications For Bidding And Construction. B. Assist In The Selection Of Contractors Through The Federal Grant's Procurement Process. Construction Phase: A. Construction Administration: Provide On-site Inspections And Monitoring To Ensure The Work Is Executed In Accordance With The Plans And Specifications. Respond To Requests For Information (rfis) And Change Orders As Needed. B. Quality Assurance And Quality Control (qa/qc): Oversee Quality Control Processes During Construction To Ensure Compliance With Design And Code Requirements. Post-construction Phase:a. Final Inspection: Conduct A Final Inspection To Verify That The Renovated Building Complies With All Relevant Codes And Regulations.b. Project Closeout: Assist In The Closeout Process, Including Final Inspections, Commissioning, And Obtaining The Certificate Of Occupancy. C. Provide As-built Drawings And Operation Manuals To The Client. Deliverables: The Following Deliverables Will Be Provided To The Client Upon Project Completion: Final Architectural And Engineering Drawings And Specifications Inspection Reports And Compliance Documentation As-built Drawings An Assigned Project Manager Will Serve As Engagement Leader And Will Coordinate The Tasks Outlined Above, Taking Direction From Owner's Designee. Other Consulting Staff (subconsultants) Will Provide Support Or Technical Services As Required For Implementation And Accounting Of Emergency Protective Measures Or Permanent Work. When Authorized, This Work Will Include The Assessment And Project Development For The Acadia Parish “old Va” Building. Project Development Will Also Include All Permitting, Coordination With Outside Agencies, And Any Other Items Necessary To Develop The Project In Compliance With Funding Source Requirements Successfully. The Appj May Use This Rfq To Enter One Or More Contracts, Each Comprising One Or More Partial Scopes Of Work, Projects, Or Stages Of Work. No Work May Commence, And No Cost May Be Incurred On Any Scope Of Work, Project, Or Work Stage Without Prior Written Authorization To Proceed. Acadia Parish - Old Va Building 601 N. Parkerson, Crowley, La 70526 The Executed Contract Will Meet All Rules For Federal Grants, As Provided For In Title 44 Code Of Federal Regulations And 2cfr 200.317 Through 200.326 And Appendix Ii D.timetable Last Day For Requests For Written Clarification Will Be February 14, 2024 At 10:00am. Central Standard Time. Proposals Will Be Accepted By Acadia Parish Police Jury. No Later Than February 27, 2024, At 10:00 Am. Central Standard Time. E.submission Of Proposals Of Qualifications All Interested Parties Shall Submit One (1) Hard Copy And One (1) Electronic Copy Of The Proposals Of Qualifications To Samantha Hickman, Purchaseagent@appj.org, No Later Than February 27, 2024, At 10:00 Am. Central Standard Time. Copies Can Also Be Dropped Off At The Acadia Parish Police Jury Administrative Office At 505 Ne Court Circle, Crowley, Louisiana 70526 Or Mailed To Acadia Parish Police Jury, Attn Samantha Hickman, Po Box A, Crowley La 70527. F.consideration Of Proposals This Rfq Does Not Commit The Acadia Parish Police Jury To The Award Of A Contract Nor Pay For Any Cost Incurred In The Preparation And Submission Of The Proposal Of Qualifications In Anticipation Of A Contract. The Acadia Parish Police Jury Reserves The Right To Reject Any Or All Proposals Of Qualifications And To Disregard Any Informality And/or Irregularity In The Quotation When, In Its Opinion, The Best Interest Of Acadia Parish Police Jury Will Be Served By Such Action. Proposals Failing To Provide Some Of The Items In The Statement Of Work Shall Not Be Rejected Per Se, But Any Deviations From The Scope Must Be Clearly Noted. G.acceptance Of Qualifications The Acadia Parish Police Jury Will Notify Proposers In Writing Of Acceptance Of One Or More Of The Proposals Of Qualifications And Rate Schedules. Failure To Provide Any Supplementary Documentation To Comply With The Respondent’s Submission May Be Grounds For Disqualification. H.contents Of Rfq Response Submittal The Following Is A List Of Information To Be Included In The Submittal Response: Executive Summary Name, Address, Email And Telephone Numbers. Qualifications Statement – Type Of Service(s) For Which Individual/firm Is Qualified. Table Of Contents - Organized In The Order Cited In The Format Contained Herein. Proposer Qualifications And Experience - History And Background Of Proposer, Financial Strength, Capacity, And Stability, With Related Services To Entities: Names/addresses Of Principals Of Firm. Resumes Of Key Personnel With Relevant Experience. Corporate Resolution Copy Of Valid Licenses Insurance Certifications Company Experience [“past Projects”] With A/e Design Projects Related To Federal Funding - (3) Similar Projects Undertaken Within The Last Five (5) Years Similar In Scope. Past Projects – Overview Of 5 Projects, Similar In Type, That Demonstrate Ability To Perform. References - Must Include Name, Entity Name, Telephone Number, & Email Address. Please Provide Three (3) References From Similar Projects Completed In The Last Three Years. I.qualifications The Following General Criteria In Combination With The Score Card (attached As “exhibit A”) Will Be Used In Evaluating The Qualifications Statements For Contractor Selection: Capability To Perform All Or Most Of The Services Required For The Project Recent Experience With Similar Or Other Projects Comparable To The Proposed Project. Reputation For Personal And Professional Integrity And Competence. Professional Background And Caliber Of Key Personnel. Capability To Meet Schedules And Deadlines. Qualifications And Experience Of The A/e Firm. Quality Of Projects Previously Undertaken. Degree Of Interest Shown In Undertaking This Project J.selection Process The Contract For This Project Will Be Awarded Through A Qualifications-based Selection Process. All Accepted Proposals Of Qualifications Will Be Reviewed By The Selection Committee. The Selected Firm (or Firms) Will Then Be Presented To The Acadia Parish Police Jury To Enter A Contract For This Project. Pricing For All Work Requested Through An Executed Contract Will Be Negotiated With The Firm Or Firms Selected Prior To Execution Of Subsequent Task Orders With A Not To Exceed Amount Stated. The Selection Process Shall Be As Follows: A Committee Of No More Than Three Acadia Parish Police Jury Representatives Will Review All Conforming Proposals Received Prior To The Deadline. The Contents Of All Proposals Will Be Reviewed Based On The Qualifications Identified In Section I And Will Be Scored Based On The Point Allocation Contained With The Police Jury’s Scorecard, Attached Hereto As Exhibit A. Each Of The Selection Factors Within Exhibit A Will Be Assigned A Value Based On The Total Available Points For That Factor. The Scores Of All Three Committee Members Will Be Averaged On A Final Score Card To Assign A Final Ranking. Any Ties Will Be Judged Based On The “references” Selection Factor, With The Highest Ranking Being Determined By The Highest Scoring Firm. Ties As To The Reference Scoring Factor Will Result In The Acadia Parish Police Jury Picking The Firm That Best Meets Its Needs. K.conflict Of Interest A Proposer Filing Its Qualifications Hereby Certifies That No Officer, Agent Or Employee Of The Acadia Parish Police Jury Has A Pecuniary Interest In This Proposal Of Qualifications And Rater Schedule Or Has Participated In Contract Negotiations On Behalf Of The Acadia Parish Police Jury; That The Proposal Of Qualifications And Rate Schedule Is Made In Good Faith Without Fraud, Collusion, Or Connection Of Any Kind With Any Other Bidder For The Same Request For Proposals Of Qualifications; The Bidder Is Competing Solely In Its Own Behalf Without Connection With, Or Obligation To, Any Undisclosed Person Or Firm. The Acadia Parish Police Jury Will Also Conduct Its Own, Internal Conflict Of Interest Review Prior To Entering Contract Negotiations With Any Firms. L.insurance Requirementprior To Commencing Work Hereunder, Vendor At His/its Expense Will Procure And Maintain The Following Minimum Insurance Naming The Acadia Parish Police Jury - As An Additional Insured For Both Ongoing And Completed Operations On Liability Coverage And Furnish Certificates As To Such On The Acadia Parish Police Jury’s Standard Certificate Form Or Standard Acord Form Certifying The Coverage As Follows: The Contractor Shall Maintain The Following Minimum Insurance Coverages For The Duration Of The Contract With Carriers Having A Current A.m. Best Rating A-: Vi Or Better. Such Limits Are Minimum Limits And Do Not Serve As A Cap On Contractor’s Liability Under This Contract. Commercial General Liability Insurance –the Vendor Shall Have And Maintain During The Life Of The Contract, Commercial General Liability Insurance In At Least The Following Limits: Limits $1,000,000 Each Occurrence $2,000,000 General Aggregate $1,000,000 Products/completed Operations Aggregate. $1,000,000 Personal Injury And Advertising Coverage Such Insurance Shall Name The Acadia Parish Police Jury As Additional Insured For Both Ongoing And Completed Operations By Use Of Endorsements Cg 20 10 And 20 37 Or Equivalent. Such Insurance Shall Provide A Waiver Of Subrogation In Favor Of The Acadia Parish Police Jury And Be Primary And Noncontributory With Any Coverage Maintained By Acadia Parish Police Jury. Business Automobile Liability Insurance The Vendor Shall Have And Maintain During The Life Of This Contract Comprehensive Automobile Liability, Including Owned, Non-owned And Hired Vehicle, Of Below Minimum Limits. Limits $1,000,000 Combined Single Limit Such Insurance Shall Name Acadia Parish Police Jury As Additional Insured, Contain A Waiver Of Subrogation In Favor Of The Acadia Parish Police Jury And Be Primary And Noncontributory With Any Insurance Coverage Maintained By The Acadia Parish Police Jury. Workers’ Compensation Insurance Limits- Statutory Benefits For The State In Which Operations Are Being Performed Employers’ Liability Insurance. Limits $1,000,000 Each Accident $1,000,000 Each Employee – Disease $1,000,000 Policy Limit – Disease Such Insurance Shall Contain A Waiver Of Subrogation In Favor Of The Acadia Parish Police Jury. To The Fullest Extent Permitted By Law, Contractor Agrees To Fully Defend, Indemnify And Hold Harmless Owner And Its Employees, Officers, And Agents, From And Against All Losses, Expenses, Liens, Claims, Demands, Damages, Or Causes Of Action Of Every Kind Of Character Whatsoever, For The Injury To Or Death Of Any Persons Or Damage To Property, Including Costs, Attorney’s Fees And Settlements, Arising Out Of Or In Any Way Related To Contractor’s Operations Under This Agreement. The Vendor Shall Not Cause Any Insurance To Be Cancelled Or Permit Any Insurance To Lapse. All Insurance Policies Shall Contain A Clause To The Effect That The Acadia Parish Police Jury Shall Receive By Written Notice As Evidenced By Return Receipt Of Registered Or Certified Letter A Ten (10) Day Notice Of Non-payment Of Premiums And Notice On Cancellation Or Non-renewal On The Policy In Accordance With Policy Provisions. In All Instances, Vendor Must Procure Insurance Naming The Acadia Parish Police Jury As An Additional Insured For Ongoing And Completed Operations On The General And Auto Liability Coverage And Include A Waiver Of Subrogation And Be Primary And Noncontributory With Any Insurance Maintained By The “appj”.note To Proposers: Submit Evidence Of These Insurance Requirements With All Required Information Set Forth In The Solicitation Documents As Your Proposal. Retain The Complete Set Of Specifications And Contract Documents And A Copy Of The Insurance Forms For Your Files. Requirements For Corporation Articles Of Incorporation Certificate Of Corporate Resolution Certificate Of Good Standing These Will Be Required Prior To The Execution Of Contract. N.required Clauses / Anti-lobbying This Procurement And Any Contracts Entered As A Result Must Be Fully Compliant With The Uniform Administrative Requirements, Cost Principles, And Audit Requirements Found In 2 Code Of Federal Regulations (“cfr”) Part 200 Et Seq. In Particular, The Contract Clauses Included In This Solicitation As “exhibit B” Will Be Incorporated Into Any Agreement Reached With Any Firm Selected For Negotiation. Additionally, As Part Of The Proposal, Contractor Will Also Execute An Anti-lobbying Certification As “exhibit C”. O.suspension & Debarrment The Services Sought Through This Procurement Are Subject To The Debarment And Suspension Regulations Implementing Executive Order 12549, Debarment And Suspension (1986) And Executive Order 12689, Debarment And Suspension (1989) At 2 C.f.r. Part 180 And The Department Of Homeland Security’s Regulations At 2 C.f.r. Part 3000 (non-procurement Debarment And Suspension). Prior To Execution Of Any Contracts Resulting From This Procurement, All Contractors Any Identified Sub-contractors Must Provide Satisfactory Evidence That They Are Neither Debarred Nor Suspended As Determined By The Federal Government’s System For Award Management. P.contract Durationthe Contract Resulting From This Rfq Will Have A Base Period Length Of 24 Months, Beginning On The Effective Date Of The Contract Or The Date Of The ’s Authorized Agent’s Signature, Whichever Is Later. The Acadia Parish Police Jury Reserves The Right To Renew The Contract For An Additional 1 Year Which, If Exercised, Would Result In A Total Contract Period Of Two (2) Years. Exhibit A Selection Committee Score Card Selection Factor Possible Points Total Points Awarded Capacity To Perform 30 Pts Past Projects 50 Pts References 20 Pts Total Score 100 Pts Exhibit B Required Clauses – Contract Provisions For Non-federal Entity Contracts Under Federal Awards Under 2 Cfr Part 200 Throughout The Performance Of Any Work Under This Agreement, The Contractor Agrees To Abide By The Following Clauses And Requirements: Equal Employment Opportunity. During The Performance Of This Agreement, The Contractor Agrees As Follows: Contractor Will Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Color, Religion, Sex, Or National Origin. Contractor Will Take Affirmative Action To Ensure That Applicants Are Employed, And That Employees Are Treated During Employment Without Regard To Their Race, Color, Religion, Sex, Or National Origin. Such Action Shall Include, But Not Be Limited To The Following: Employment, Upgrading, Demotion, Or Transfer; Recruitment Or Recruitment Advertising; Layoff Or Termination; Rates Of Pay Or Other Forms Of Compensation; And Selection For Training, Including Apprenticeship. Contractor Agrees To Post In Conspicuous Places, Available To Employees And Applicants For Employment, Notices To Be Provided Setting Forth The Provisions Of This Nondiscrimination Clause. Contractor Will, In All Solicitations Or Advertisements For Employees Placed By Or On Behalf Of The Contractor, State That All Qualified Applicants Will Receive Considerations For Employment Without Regard To Race, Color, Religion, Sex, Or National Origin. Contractor Will Send To Each Labor Union Or Representative Of Workers With Which He Has A Collective Bargaining Agreement Or Other Contract Or Understanding, A Notice To Be Provided Advising The Said Labor Union Or Workers' Representatives Of Contractor's Commitments Under This Section And Shall Post Copies Of The Notice In Conspicuous Places Available To Employees And Applicants For Employment. Contractor Will Comply With All Provisions Of Executive Order 11246 Of September 24, 1965, And Of The Rules, Regulations, And Relevant Orders Of The Secretary Of Labor. Contractor Will Furnish All Information And Reports Required By Executive Order 11246 Of September 24, 1965, And By Rules, Regulations, And Orders Of The Secretary Of Labor, Or Pursuant Thereto, And Will Permit Access To His Books, Records, And Accounts By The Administering Agency And The Secretary Of Labor For Purposes Of Investigation To Ascertain Compliance With Such Rules, Regulations, And Orders. In The Event Of Contractor's Noncompliance With The Nondiscrimination Clauses Of This Contract Or With Any Of The Said Rules, Regulations, Or Orders, This Agreement May Be Canceled, Terminated, Or Suspended In Whole Or In Part And The Contractor May Be Declared Ineligible For Further Government Contracts Or Federally Assisted Construction Contracts In Accordance With Procedures Authorized In Executive Order 11246 Of September 24, 1965, And Such Other Sanctions As May Be Imposed And Remedies Invoked As Provided In Executive Order 11246 Of September 24, 1965, Or By Rule, Regulation, Or Order Of The Secretary Of Labor, Or As Otherwise Provided By Law. The Contractor Will Include The Portion Of The Sentence Immediately Preceding Paragraph (a) And The Provisions Of Paragraphs (a) Through (g) In Every Subcontract Or Purchase Order Unless Exempted By Rules, Regulations, Or Orders Of The Secretary Of Labor Issued Pursuant To Section 204 Of Executive Order 11246 Of September 24, 1965, So That Such Provisions Will Be Binding Upon Each Subcontractor Or Vendor. The Contractor Will Take Such Action With Respect To Any Subcontract Or Purchase Order As The Administering Agency May Direct As A Means Of Enforcing Such Provisions, Including Sanctions For Noncompliance: Provided, However, That In The Event That Contractor Becomes Involved In, Or Is Threatened With, Litigation With A Subcontractor Or Vendor As A Result Of Such Direction By The Administering Agency The Contractor May Request The United States To Enter Into Such Litigation To Protect The Interests Of The United States. Compliance With The Davis-bacon Act And The Copeland “anti-kickback” Act. As Required By Federal Program Legislation: Contractor Agrees That It Shall Comply With The Davis-bacon Act (40 Usc 3141-3144 And 3146-3148) As Supplemented By The Department Of Labor Regulations (29 Cfr Part 5, "labor Standards Provisions Applicable To Contracts Covering Federally Financed And Assisted Construction"). In Accordance With The Statute, Contractor Is Required To Pay Wages To Laborers And Mechanics At A Rate Not Less Than The Prevailing Wages Specified In A Wage Determination Made By The Secretary Of Labor. In Addition, Contractor Shall Pay Wages Not Less Than Once A Week. Contractor Agrees That, For Any Task Order To Which This Requirement Applies, The Contract Is Conditioned Upon Contractor's Acceptance Of The Wage Determination. Contractor Agrees That It Shall Comply With The Copeland "anti-kickback" Act (40 Usc 3145), As Supplemented By The Department Of Labor Regulations (29 Cfr Part 3, "contractors And Subcontractors On Public Building Or Public Work Financed In Whole Or In Part By Loans Or Grants From The United States") And Are Incorporated By Reference Into This Agreement. Contactor. The Contractor Shall Comply With 18 U.s.c. § 874, 40 U.s.c. § 3145, And The Requirements Of 29 C.f.r. Pt. 3 As May Be Applicable, Which Are Incorporated By Reference Into This Agreement. Subcontracts. The Contractor Or Subcontractor Shall Insert In Any Subcontracts The Clause Above And Such Other Clauses As The Fema May By Appropriate Instructions Require, And Also A Clause Requiring The Subcontractors To Include These Clauses In Any Lower Tier Subcontracts. The Prime Contractor Shall Be Responsible For The Compliance By Any Subcontractor Or Lower Tier Subcontractor With All Of These Contract Clauses. Breach. A Breach Of The Contract Clauses Above May Be Grounds For Termination Of The Contract, And For Debarment As A Contractor And Subcontractor As Provided In 29 C.f.r. § 5.12. Compliance With The Contract Work Hours And Safety Standards Act. Overtime Requirements. The Contractor Or Subcontractor Contracting For Any Part Of The Contract Work Which May Require Or Involve The Employment Of Laborers Or Mechanics Shall Not Require Nor Permit Any Such Laborer Or Mechanic In Any Workweek In Which He Or She Is Employed On Such Work To Work In Excess Of Forty Hours In Such Workweek Unless Such Laborer Or Mechanic Receives Compensation At A Rate Not Less Than One And One-half Times The Basic Rate Of Pay For All Hours Worked In Excess Of Forty Hours In Such Workweek. Violation; Liability For Unpaid Wages; Liquidated Damages. In The Event Of Any Violation Of The Clause Set Forth In Paragraph (1) Of This Section The Contractor And Any Subcontractor Responsible Therefor Shall Be Liable For The Unpaid Wages. In Addition, The Contractor And Subcontractor Shall Be Liable To The United States (in The Case Of Work Done Under Contract For The District Of Columbia Or A Territory, To Such District Or To Such Territory), For Liquidated Damages. Such Liquidated Damages Shall Be Computed With Respect To Each Individual Laborer Or Mechanic, Including Watchmen And Guards, Employed In Violation Of The Clause Set Forth In Paragraph (a) Of This Section, In The Sum Of $10 For Each Calendar Day On Which Such Individual Was Required Or Permitted To Work In Excess Of The Standard Workweek Of Forty Hours Without Payment Of The Overtime Wages Required By The Clause Set Forth In Paragraph (a) Of This Section. Withholding For Unpaid Wages And Liquidated Damages. The Client Shall Upon Its Own Action Or Upon Written Request Of An Authorized Representative Of The Department Of Labor Withhold Or Cause To Be Withheld, From Any Moneys Payable On Account Of Work Performed By The Contractor Or Subcontractor Under Any Such Contract Or Any Other Federal Contract With The Same Prime Contractor, Or Any Other Federally-assisted Contract Subject To The Contract Work Hours And Safety Standards Act, Which Is Held By The Same Prime Contractor, Such Sums As May Be Determined To Be Necessary To Satisfy Any Liabilities Of Such Contractor Or Subcontractor For Unpaid Wages And Liquidated Damages As Provided In The Clause Set Forth In Paragraph (b) Of This Section. Subcontracts. The Contractor Or Subcontractor Shall Insert In Any Subcontracts The Clauses Set Forth In Paragraph (a) Through (d) Of This Section And A Clause Requiring The Subcontractors To Include These Clauses In Any Lower Tier Subcontracts. The Prime Contractor Shall Be Responsible For Compliance By Any Subcontractor Or Lower Tier Subcontractor With The Clauses Set Forth In Paragraphs (a) Through (d) Of This Section. Rights To Inventions Made Under A Contract Or Agreement. As Required By Federal Program Legislation, Contractor Agrees To Comply With The Requirements Of 37 C.f.r. Part 401 (rights To Inventions Made By Nonprofit Organizations And Small Business Firms Under Government Grants, Contracts And Cooperative Agreements), And Any Implementing Regulations Issued By Fema. Clean Air Act And Federal Water Pollution Control Act. As Required By Federal Program Legislation: Contractor Agrees To Comply With The Following Federal Requirements: Clean Air Act. The Contractor Agrees To Comply With All Applicable Standards, Orders Or Regulations Issued Pursuant To The Clean Air Act, As Amended, 42 U.s.c. (2) The Contractor Agrees To Report Each Violation To The Client] And Understands And Agrees That The Client Will, In Turn, Report Each Violation As Required To Assure Notification To The State Of Louisiana, Federal Emergency Management Agency, And The Appropriate Environmental Protection Agency Regional Office. The Contractor Agrees To Include These Requirements In Each Subcontract Exceeding $150,000 Financed In Whole Or In Part With Federal Assistance Provided By Fema. Federal Water Pollution Control Act The Contractor Agrees To Comply With All Applicable Standards, Orders Or Regulations Issued Pursuant To The Federal Water Pollution Control Act, As Amended, 33 U.s.c. 1251 Et Seq. The Contractor Agrees To Report Each Violation To The Client And Understands And Agrees That The Client Will, In Turn, Report Each Violation As Required To Assure Notification To The State Of Louisiana, Federal Emergency Management Agency, And The Appropriate Environmental Protection Agency Regional Office. The Contractor Agrees To Include These Requirements In Each Subcontract Exceeding $150,000 Financed In Whole Or In Part With Federal Assistance Provided By Fema. Suspension And Debarment. This Contract Is A Covered Transaction For Purposes Of 2 C.f.r. Pt. 180 And 2 C.f.r. Pt. 3000. As Such The Contractor Is Required, And Will, Verify That Neither Contractor, Its Principals (defined At 2 C.f.r. § 180.995), Nor Its Affiliates (defined At 2 C.f.r. § 180.905) Are Excluded (defined At 2 C.f.r. § 180.940) Or Disqualified (defined At 2 C.f.r. § 180.935). The Contractor Will Comply With 2 C.f.r. Pt. 180, Subpart C And 2 C.f.r. Pt. 3000, Subpart C And Must Include A Requirement To Comply With These Regulations In Any Lower Tier Covered Transaction It Enters. Contractor’s Certification Is A Material Representation Of Fact Relied Upon By The Client. If It Is Later Determined That The Contractor Did Not Comply With 2 C.f.r. Pt. 180, Subpart C And 2 C.f.r. Pt. 3000, Subpart C, In Addition To Remedies Available To State Of Louisiana, The Federal Government May Pursue Available Remedies, Including But Not Limited To Suspension And/or Debarment. The Contractor Agrees To Comply With The Requirements Of 2 C.f.r. Pt. 180, Subpart C And 2 C.f.r. Pt. 3000, Subpart C Throughout The Period This Agreement. The Contractor Further Agrees To Include A Provision Requiring Such Compliance In Its Lower-tier Covered Transactions. Byrd Anti-lobbying Amendment, 31 U.s.c. § 1352 (as Amended) The Contractor Certifies To The Client That It Has Not And Will Not Use Federal Appropriated Funds To Pay Any Person Or Organization For Influencing Or Attempting To Influence An Officer Or Employee Of Any Agency, A Member Of Congress, Officer Or Employee Of Congress, Or An Employee Of A Member Of Congress In Connection With Obtaining Any Federal Contract, Grant, Or Any Other Award Covered By 31 U.s.c. § 1352. The Required Certification Is Provided As An Addendum To This Agreement. Contractor Will Also Ensure That Each Tier Of Subcontractor(s) Shall Also Disclose Any Lobbying With Non-federal Funds That Takes Place In Connection With Obtaining Any Federal Award. Such Disclosures Will Be Forwarded From Tier-to-tier Up To The Client. Procurement Of Recovered Materials. As Required By Federal Program Legislation, Contractor Agrees To The Following: In The Performance Of This Contract, The Contractor Shall Make Maximum Use Of Products Containing Recovered Materials That Are Epa-designated Items Unless The Product Cannot Be Acquired: Competitively Within A Timeframe Providing For Compliance With The Contract Performance Schedule; Meeting Contract Performance Requirements; Or At A Reasonable Price. Information About This Requirement, Along With The List Of Epa-designate Items, Is Available At Epa’s Comprehensive Procurement Guidelines Web Site, Https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Dhs Seals, Logos, And Flags. The Contractor Shall Not Use The Dhs Seal(s), Logos, Crests, Or Reproductions Of Flags Or Likenesses Of Dhs Agency Officials Without Specific Fema Pre-approval. Compliance With Federal Law, Regulations, And Executive Orders. The Contractor Acknowledges That Fema Financial Assistance Will Be Used To Fund The Contract Only. The Contractor Will Comply Will All Applicable Federal Law, Regulations, Executive Orders, Fema Policies, Procedures, And Directives. No Obligation By Federal Government. “the Federal Government Is Not A Party To This Contract And Is Not Subject To Any Obligations Or Liabilities To The Non-federal Entity, Contractor, Or Any Other Party Pertaining To Any Matter Resulting From The Contract. Program Fraud And False Or Fraudulent Statements Or Related Acts. The Contractor Acknowledges That 31 U.s.c. Chap. 38 (administrative Remedies For False Claims And Statements) Applies To The Contractor Actions Pertaining To This Agreement. Exhibit C Certification Regarding Lobbying The Undersigned Certifies, To The Best Of His Or Her Knowledge, That: 1. No Federal Appropriated Funds Have Been Paid Or Will Be Paid, By Or On Behalf Of The Undersigned, To Any Person For Influencing Or Attempting To Influence An Officer Or Employee Of An Agency, A Member Of Congress, An Officer Or Employee Of Congress, Or An Employee Of A Member Of Congress In Connection With The Awarding Of Any Federal Contract, The Making Of Any Federal Grant, The Making Of Any Federal Loan, The Entering Into Of Any Cooperative Agreement, And The Extension, Continuation, Renewal, Amendment, Or Modification Of Any Federal Contract, Grant, Loan, Or Cooperative Agreement. 2. If Any Funds Other Than Federal Appropriated Funds Have Been Paid Or Will Be Paid To Any Person For Influencing Or Attempting To Influence An Officer Or Employee Of Any Agency, A Member Of Congress, An Officer Or Employee Of Congress, Or An Employee Of A Member Of Congress In Connection With This Federal Contract, Grant, Loan, Or Cooperative Agreement, The Undersigned Shall Complete And Submit Standard Form-lll, “disclosure Form To Report Lobbying,” In Accordance With Its Instructions. 3. The Undersigned Shall Require That The Language Of This Certification Be Included In The Award Documents For All Subawards At All Tiers (including Subcontracts, Subgrants, And Contracts Under Grants, Loans, And Cooperative Agreements) And That All Subrecipients Shall Certify And Disclose Accordingly. This Certification Is A Material Representation Of Fact Upon Which Reliance Was Placed When This Transaction Was Made Or Entered Into. Submission Of This Certification Is A Prerequisite For Making Or Entering Into This Transaction Imposed By 31, U.s.c. § 1352 (as Amended By The Lobbying Disclosure Act Of 1995). Any Person Who Fails To File The Required Certification Shall Be Subject To A Civil Penalty Of Not Less Than $10,000 And Not More Than $100,000 For Each Such Failure. The Contractor, _____________, Certifies Or Affirms The Truthfulness And Accuracy Of Each Statement Of Its Certification And Disclosure, If Any. In Addition, The Contractor Understands And Agrees That The Provisions Of 31 U.s.c. § 3801 Et Seq., Apply To This Certification And Disclosure, If Any. ______________________________________________ Signature Of Contractor’s Authorized Representative ______________________________________________ Name And Title Of Contractor’s Authorized Representative ______________ Date Exhibit D: Certification Statement The Undersigned Hereby Acknowledges She/he Has Read And Understands All Requirements And Specifications Of The Request For Qualifications (rfq), Including Attachments. Official Contact. The Police Jury Requests That The Proposer Designate One Person To Receive All Documents And The Method In Which The Documents Are Best Delivered. The Proposer Should Identify The Contact Name And Fill In The Information Below: (print Clearly) Official Contact Name: E-mail Address: Facsimile Number With Area Code: ( ) Us Mail Address: Proposer Shall Certify That The Above Information Is True And Shall Grant Permission To The State Or Agencies To Contact The Above-named Person Or Otherwise Verify The Information Provided. By Its Submission Of This Proposal And Authorized Signature Below, Proposer Shall Certify That: The Information Contained In Its Response To This Rfp Is Accurate; Proposer Shall Comply With Each Of The Mandatory Requirements Listed In The Rfp And Will Meet Or Exceed The Functional And Technical Requirements Specified Therein; Proposer Shall Accept The Procedures, Evaluation Criteria, Mandatory Contract Terms And Conditions, And All Other Administrative Requirements Set Forth In This Rfp. Proposer's Quote Shall Be Valid For At Least 90 Calendar Days From The Date Of Proposal's Signature Below; Proposer Understands That If Selected As The Successful Proposer, He/she Will Have Seven(7) Business Days From The Date Of Delivery Of Final Contract In Which To Complete Contract Negotiations, If Any, And Execute The Final Contract Document. Proposer Certifies That The Proposer Company, Any Subcontractors, And/or Principals Are Not Suspended, Debarred, Or Otherwise Excluded From Or Ineligible For Participation In Federal Assistance Programs Or Activities. Signature Of Proposer Or Authorized Representative: Printed Name: Title: Date:

Details: Description Procurement Office Email: Procurement@nwssu.edu.ph Contact Number: 09173178126 Request For Price Quotation Rfq No. 2024-05-213 14-may-24 Sir/madam: Please Quote Your Lowest Price For The Following Items Enumerated Below, Taking Into Consideration The Following: Terms And Conditions 1. The Approved Budget For The Contract (abc) Is P 552,960.00 Under Pr No. 2024-05-213 2. Submit Your Quotation In A Sealed Envelop On Or Before May 17, 2024 @ 9:00 Am. 3. Opening Of Rfqs Is On May 17, 2024 @ 10:00 Am In Our Office. 4. This Procurement Is Per Item, However, If Stated In Lot, Quotation Shall Be Evaluated By Lot. Any Price Offer That Exceeds The Abc Shall Be Disqualified. 5. Price Quotation Should Be Inclusive Of The 5% Final Vat And Expanded Withholding Tax (ewt) Of 1%. 6. Price Quotation Shall Be Valid Within Thirty (30) Calendar Days From The Deadline Of The Rfq. 7. Delivery Period Is Within 30 Calendar Days And Shall Commence As Stated In The Purchase Order. Free On Site Delivery. 8. If Awarded The Contract, Processing And Payment Shall Be Made After The Complete Delivery Of Services/supplies And Final Acceptance. 9. Refusal To Accept An Award Maybe Ground For Imposition Of Administrative Sanctions Under Rule Xxii Of The Revised Irr Of Ra 9184. Please Observe The Revised Irr Of Ra 9184. 10. Fob-northwest Samar State University-main Located At Rueda St, Calbayog City, Samar. 11. The Procuring Entity May Terminate The Contract, In Whole Or In Part, At Anytime For Unsatisfactory Service. 12. Request For Quotation Should Be Returned Within 3 Days From Receipt Hereof. Item No. Qty. Unit Articles/description Supplier's Offer (complete Specifications And Brand Name) Unit Price 1. 1 Book A Practicum Manual College Of Hospitality And Tourism Management Banzuelo 2022 2. 1 Book Applied Business Tools And Technologies In Tourism And Hospitality Rodolfa 2022 3. 1 Book Asian Cuisine Melchor 2022 4. 1 Book Banquet And Catering Management Vizconde 2023 5. 1 Book Bar And Beverage Management A Book On Drinks 2nd Ed Bajao 2023 6. 1 Book Bread And Pastry Production Nc Ii Prades 2022 7. 1 Book Business Marketing Bajao 2023 8. 1 Book Commercial Baking With Enterpreneurship Leading To Bread & Pastry Production Nc Ii Dinaga 2022 9. 1 Book Cookery Etrata 2022 10. 1 Book Corporate Social Responsibility Viernes 2022 11. 1 Book Cost Control In Hospitality Industry Fababaer 2020 12. 1 Book Crowd And Crisis Management Vizconde 2022 13. 1 Book Cruise Tourism Vizconde 2021 14. 1 Book Culinary Nutrition Mendoza 2021 15. 1 Book Destination Management And Marketing Arenas 2022 16. 1 Book Environmental Conservation In Tourism Vizconde 2022 17. 1 Book Ergonomics And Facilities Planning For The Hospitality Industry Mendoza 2022 18. 1 Book Essentials Of Administrative Office Management Sergote 2022 19. 1 Book Events Management: Introduction To Meetings, Incentives, Conferences, Exhibitions, (mice), Festivals And Other Special Events Rodolfa 2022 20. 1 Book Food And Beverage Labor Cost Control Velasquez 2022 21. 1 Book Food And Beverage Services Vizconde Et. Al 2021 22. 1 Book Food Processing Jaravata 2021 23. 1 Book Food Styling And Design Etrata Et. Al 2022 24. 1 Book Front Desk Operations Vizconde Et. Al 2022 25. 1 Book Fundamentals In Food Service Operations Baliste 2022 26. 1 Book Fundamentals In Lodging Operations 2nd Ed Arenas 2022 27. 1 Book Fundamentals Of Accounting And Inventory Management In Hospitality And Tourism Business Bajao 2021 28. 1 Book Fundamentals Of Food Service In Operation Dela Cruz 2022 29. 1 Book Fundamentals Of Lodging Operations - Laboratory Manual Bajao 2020 30. 1 Book Fundamentals Of Lodging Operations With Housekeeping Laboratory Manual Bajao 2023 31. 1 Book Fundamentals Of Performance Management Dela Cruz 2022 32. 1 Book Gastronomic Tourism Vizconde Et. Al 2021 33. 1 Book Global Culture And Tourism Geography 2nd Ed Angeles 2022 34. 1 Book Good Governance And Social Responsibility Delos Santos 2021 35. 1 Book Hajimemashou Learn Basic Japanese Dafun 2022 36. 1 Book Heritage Tourism Vizconde Et.al 2023 37. 1 Book Housekeeping Operations Vizconde Et. Al 2022 38. 1 Book Human Resource Development Marcelo 2021 39. 1 Book International Business And Trade Martin 2021 40. 1 Book International Cuisine Victoriano Et.al 2022 41. 1 Book Introduction To Cruise Line Safety, Security And Crowd Control Laxa 2021 42. 1 Book Introduction To Culinary Arts Lago 2022 43. 1 Book Introduction To Meetings, Incentives Conferences And Events Mgmt 2nd Edition Arenas 2023 44. 1 Book Introduction To Psychology 2nd Edition Pelayo 2022 45. 1 Book Introduction To Public Administration 2nd Ed. Bihasa 2022 46. 1 Book Introduction To Technopreneurship Pomperada 2019 47. 1 Book Inventory Management And Control (obe Approach) Banaag 2023 48. 1 Book Kitchen Essentials & Basic Food Preparation Velasquez 2022 49. 1 Book Kontekstwalisadong Komunikasyon Sa Filipino 2e Maranan 2023 50. 1 Book Legal Aspects In Tourism And Hospitality (the Philippine Tourisms Laws Simplified) Cagurangan 2022 51. 1 Book Leveling Up Your Personality Sevenfold Components A Practical Guide Bunyi 2022 52. 1 Book Living In The I. T. Era Revano 2019 53. 1 Book Macro Perspective Of Tourism And Hospitality Yeung 2022 54. 1 Book Mathematics Of Investment 4e Sirug 2023 55. 1 Book Mathematics, Science And Technology Velasquez 2022 56. 1 Book Media & Information Literacy In The 21st Century Basilan 2021 57. 1 Book Menu Design And Revenue Management Arenas 2022 58. 1 Book Micro Perspectives Of Tourism And Hospitality Bajao 2022 59. 1 Book Multicultural Diversity In Workplace Yeung 2023 60. 1 Book Obligations And Contracts (law And Application) Soriano 2022 61. 1 Book Operations Management In Tourism And Hospitality Buenaventura 2023 62. 1 Book Panitikang Panlipunan Alinsunod Sa Obe Kurikulum Acopra 2020 63. 1 Book Personal Development 2e Serrano 2022 64. 1 Book Philippine Culture And Tourism Geography 2nd Ed Yeung 2022 65. 1 Book Practicum Manual For Tourism And Hospitality Management Taoing 2023 66. 1 Book Pricing Strategy Acierto 2022 67. 1 Book Professional Development: A Guide To Career Success Magalona 2023 68. 1 Book Quality Service Management In Tourism And Hospitality Buslon 2023 69. 1 Book Quantity Cookery And Catering Management Prades 2023 70. 1 Book Quantity Food Production: A Guide For Commercial Cooking Nc Iii Entrata Et. Al 2022 71. 1 Book Recreation And Leisure Management Etrata Et. Al 2022 72. 1 Book Room Division Cost Control Arenas 2022 73. 1 Book Science Technology And Society Calimlim 2023 74. 1 Book Strategic Business Analysis With Management Palma 2023 75. 1 Book Strategic Management Cabrera 2022 76. 1 Book Supply Chain Management In Hospitality Industry De Castro 2022 77. 1 Book Sustainable Tourism Bajao 2023 78. 1 Book Sustainable Tourism 2nd Ed Angeles 2022 79. 1 Book Tour Guiding Vizconde Et.al 2022 80. 1 Book Tourism Policy Planning And Development Dino Et. Al 2022 81. 1 Book Training And Development 2e Flores 2023 82. 1 Book Transportation Management Saycip 2022 83. 1 Book Travel Writing And Photography Vizconde Et. Al 2022 84. 1 Book Western Cuisine Dinaga 2022 85. 1 Book Statistics With Probability Rodriguez 2022 86. 1 Book Differential Calculus A Mathematical Creativity Dev't Approach Worktext Roble 2020 87. 1 Book Plane Geometry With Basic Trigonometry: A Simplified Approach, Revised Edition Sarmiento 2022 88. 1 Book Direct And Alternating Current Manual: With Directions For Testing And A Discussion Of The Theory Bedell 2019 89. 1 Book Transporation Engineering Fe2+: Introduction Of Transporation To Civil Engineering Students Long 2022 90. 1 Book Engineering Graphics With Solidworks 2023: A Step-by-step Based Approach Planchard 2023 91. 1 Book Geometric And Engineering Drawing Morling 2022 92. 1 Book Problems In Hydraulics And Fluid Mechanics Longo 2020 93. 1 Book Bridging Circuits And Fields: Fundamental Questions In Power Theory Petroianu 2021 94. 1 Book Electrical Installation Calculations: Advanced Kitcher 2022 95. 1 Book Principles Of Engineering Thermodynamics Reise 2021 96. 1 Book Automotive Powertrain Science And Technology Bonnick 2020 97. 1 Book Bridging Circuits And Fields: Foundational Questions In Power Theory  Petroianu 2021 98. 1 Book E-mat 111 Engineering Materials Villalas Jr. 2019 99. 1 Book Machine Shop 1: Hand And Machining Tools Ylaya 2019 100. 1 Book Introduction To Swine Raising Loreto 2021 101. 1 Book Organic Farming Loreto 2021 102. 1 Book Wetlands And Habitats (the Handbook Of Natural Resources) Wang 2023 103. 1 Book The Science Beneath Organic Production Atkinson 2023 104. 1 Book Translating Physiological Tools To Augment Crop Breeding Masthigourd 2023 105. 1 Book Soil Fertility Management In Agroecosystem (asa, Cssa, And Sssa Books Chatterjee 2020 106. 1 Book Managing Nitrogen For Crop Production (asa, Cssa, And Sssa Books) Scharf 2020 107. 1 Book How To Grow The Flowers: A Sustainable Approach To Enjoying Flowers Through The Seasons Romain 2023 108. 1 Book Gardening In A Changing World: Plants, People And The Climate Crisis Moore 2023 109. 1 Book Advanced Automotive Fault Diagnosis: Automotive Technology: Vehicle Maintenance And Repair 5th Edition Denton 2021 110. 1 Book 2023 Changes To The National Electrical Code Textbook Cullbreath 2022 111. 1 Book Open Circuits: The Inner Beauty Of Electronic Components Oskay 2022 112. 1 Book Sharpening Common Workshop Tools (crowood Metalworking Guides) Bowman 2020 113. 1 Book Making Small Gas-fired Boilers For Steam Engines (crowood Metalworking Guides) Weiss 2021 114. 1 Book Plumbing For Beginners: Step-by-step Guide To Execute Plumbing Projects In And Around Your House (including Plumbing For Sink, Under The Toilet, Plumbing For Rv, And Much More) Andrew 2021 115. 1 Book Air Conditioning, Heating, And Refrigeration Technology (hvac Bible) For Ari, Nate, And Ice Licensing Exams: Making A Powerful Difference In Your ... 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T. Era Revano 2019 131. 1 Book Media & Information Literacy In The 21st Century Basilan 2021 132. 1 Book Outcomes-based Practical Guide To Thesis And Capstone Project Writing In Computing Laviña 2022 133. 1 Book Web Programming Using Php & Mysql Pomperada 2021 134. 1 Book The Digital Photography Book: The Step-by-step Secrets For How Make Your Photos Like The Pro's Kelby 2020 135. 1 Book My Big Book Of Animation Ideas: For Students & Professional Draper 2021 136. 1 Book Animation For Beginners: Getting Started With Animation Filmmaking Meroz 2021 137. 1 Book Multimedia Learning Mayer 2020 138. 1 Book Apple Game Frameworks And Technologies Build 2d Games With Spritekit & Swift Conor 2021 139. 1 Book Hands-on Application Development With Pycharm: Build Applications Like A Pro With The Ultimate Python Development Tool Horn 2023 140. 1 Book Creating Visual Narratives Through Photography 1st Edition Davis 2023 141. 1 Book Light ― Science & Magic: An Introduction To Photographic Lighting 6th Edition Hunter 2021 142. 1 Book The Freelance Photographer’s Guide To Success: Business Essentials 1st Edition Bigelow 2021 143. 1 Book Adobe Photoshop Classroom In A Book (2023 Release) 1st Edition Chavez 2023 144. 1 Book Ai For Computer Architecture: Principles, Practice, And Prospects (synthesis Lectures On Computer Architecture) Chen 2021 145. 1 Book Coding Roblox Games Made Easy: The Ultimate Guide To Creating Games With Roblox Studio And Lua Programming Brumbaugh 2021 146. 1 Book Home Economics Literacy (a Guide For Teaching Technology And Livelihood Education) Delos Reyes 2020 147. 1 Book (pathfit 2) Physical Activity Towards Health And Fitness Combative Sports And Outdoor Recreational Acitivities Bulatao 2023 148. 1 Book A Course Module For Child And Adolescent Learners And Learning Principles Mingoa 2021 149. 1 Book A Course Module For Child Development Del Rosario 2021 150. 1 Book A Course Module For Ethics Bulaong 2021 151. 1 Book A Course Module For Inclusive Education In Early Childhood Settings Yuzon 2021 152. 1 Book A Course Module For Instructional Technology In Ealy Childhood Education Contreras 2021 153. 1 Book A Course Module For Language Programs And Policies In Multilingual Societies Lim 2021 154. 1 Book A Course Module For Learners With Sensory And Physical Disabilities Manuel 2021 155. 1 Book A Course Module For Personhood Education, Curriculum, Pedagogy, And Assessment Del Rosario 2020 156. 1 Book A Course Module For Science, Technology And Society Alata / Calano 2021 157. 1 Book A Course Module For Teaching English In The Elementary Grades Reyes 2021 158. 1 Book A Course Module For Teaching Learners With Developmental Disabilities Manuel 2021 159. 1 Book A Course Module For Teaching Literacy In The Elementary Grades Through Literature Bulusan 2021 160. 1 Book A Course Module For Teaching Math In The Intermediate Grades Gusano 2020 161. 1 Book A Course Module For Teaching Music In The Elementary Schools Roldan 2021 162. 1 Book A Course Module For Teaching Physical Education & Health In Elementary Grades Del Rosario 2021 163. 1 Book A Course Module For Teaching Science In Primary Grades ( Biology And Chemistry ) Mingoa 2020 164. 1 Book A Course Module For Teaching Social Studies In The Elementary Grades ( Philippine History And Government ) Andres 2020 165. 1 Book A Course Module For Teaching Strategies For Elementary Gradeds ( Physical And Earth Science ) Alata 2020 166. 1 Book A Course Module For Teaching Visual Arts In The Elementart Grades Tizon 2021 167. 1 Book A Course Module For Technology For Teaching And Learning 1 Aldama 2021 168. 1 Book A Course Module For Understanding Gifted And Talented Learners Pawilen 2021 169. 1 Book A Modular Approach To Teaching Grammar And Composition 1 - 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Based English - (book 3) Arboleda 2020 206. 1 Book Let Reviewer Tos Ppst - Based Filipino Furaque 2020 207. 1 Book Let Reviewer Tos Ppst - Based Mathematics Manrique 2020 208. 1 Book Masining Na Pagpapahayag Centino 2022 209. 1 Book Maunlad Na Pananaliksik Sa Filipino Balunsay 2020 210. 1 Book Mga Babasahin Hinggil Sa Kasaysayan Ng Pilipinas Ramos 2023 211. 1 Book Modyul Sa Pagtuturo Ng Filipino Sa Elementarya 1 ( Estruktura At Gamit Ng Wikang Filipino Gallo 2020 212. 1 Book Pananaliksik - Wika At Panitikan De Leon 2021 213. 1 Book Panimulang Lingguwistika (pandalubhasaan) Luzon/vizmin Ariaso 2021 214. 1 Book Panitikang Panlipunan Alinsunod Sa Obe Kurikulum Acopra 2020 215. 1 Book Physical Education 2 Rhythmic Dance And Social Activities Punzalan 2020 216. 1 Book Physical Education 4 Team Sports College Textbook Punzalan 2020 217. 1 Book Physical Education And Health: Aquatic (basic Swimming) And Mountaineering Revised Ed Latorre 2023 218. 1 Book Physical Fitness Taeza 2022 219. 1 Book Plane Geometry With Basic Trigonometry: A Simplified Approach, Revised Edition Sarmiento 2022 220. 1 Book Principles Of Human Cytogenetics Oclay 2022 221. 1 Book Purposive Communication In Diverse Contexts Josue 2023 222. 1 Book Reading And Writing Skills 2e Basilan 2022 223. 1 Book Research Writing Made Simple Bermudo 2022 224. 1 Book Rizal And The Development Of The Filipino Nationalism Garcia 2023 225. 1 Book School Culture With Organization Vignettes Llagas 2020 226. 1 Book Sinesosyodad: Isang Manwal Sa Pagbasa At Pagsusuri Ng Pelikulang Filipino Ang 2020 227. 1 Book Statistics With Probability Rodriguez 2022 228. 1 Book Structures Of English Dapat 2021 229. 1 Book Teaching Mathematics In The Intermediate Grades Camarista 2020 230. 1 Book Teaching Profession ( Patef ) Ilanan 2020 231. 1 Book Technology For Teaching-learning 2 (for Language Education English/filipino)" Espique 2020 232. 1 Book Technology For Teaching-learning 2 (mathematics And Science Education)" Espique 2021 233. 1 Book The Art Of Self Discovery: An Understanding The Self Workbook-textbook Villanueva 2023 234. 1 Book The Contemporary World: Looking Through The Lenses Of Globalization Bihasa 2022 235. 1 Book The Teacher And The Community, School Culture And Organizational Leadership Serrano 2020 236. 1 Book The Teacher And The School Curriculum Fernando 2022 237. 1 Book The Teaching And Assessment Of Grammar Bacus 2021 238. 1 Book The Teaching Profession Lomibao 2023 239. 1 Book Theoretical And Practical Textbook On Lesson Planning Sanchez 2023 240. 1 Book Understanding Society & Culture Riodique 2021 241. 1 Book Values Education Legal And Ethical Perspective 2e Penaflor 2023 242. 1 Book Nursing Theorists And Their Work Martha Raile Alligood 10th Ed 243. 1 Book Seeley’s Essentials Of Anatomy & Physiology + Anatomy And Physiology Laboratory Manual (set) Cinnamon Vanputte, Jennifer Regan, Andrew Russo; Kevin T. 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Bac Chairperson I Have Read And Understood The Terms And Conditions Stated Above. By Signing This Quote, I Hereby Agree And Bind Myself To The Terms And Conditions. Signature Over Printed Name: Position In Firm: Business Address: Contact No.: Canvassed By: (signature Over Printed Name)

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0559. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238220 (plumbing, Heating, And Air-conditioning Contractors) Size Standard $19 Million. this Is An Sdvosb Set-aside. va Connecticut Healthcare System West Haven Campus Requires Chiller Maintenance Services For An Inventory Of Chillers Both Serving The Entire Campus Along With Local Designated Clinical Spaces. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Preventative Maintenance And Emergency (unscheduled) Repair Of Air Cooled And Water-cooled Chillers, Vfd S, Controls, And Spare Parts Inventory. Please Reach Out To Melissa Metevelis Melissa.metevelis@va.gov For All Technical Questions With The Below Sow. Please Price In A Base Plus 4 Oy Format. all Interested Companies Shall Provide Quotations For The Following: statement Of Work chiller Maintenance And Repair background va Connecticut Healthcare System West Haven Campus Requires Chiller Maintenance Services For An Inventory Of Chillers Both Serving The Entire Campus Along With Local Designated Clinical Spaces. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Preventative Maintenance And Emergency (unscheduled) Repair Of Air Cooled And Water-cooled Chillers, Vfd S, Controls, And Spare Parts Inventory. justification veterans Health Administration (vha) Seeks To Continue To Improve The Operational Capabilities Of Campus Chillers By Establishing Services That Result In Fewer Operational Problems, Improved Communications, Increased Efficiency Within The Facility And To Improve The Quality Of Services To Veterans. location Of Services va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 period Of Performance base Contract Period Shall Be 06/03/2024 06/02/2025. The Contract Will Also Contain The Provision For (4) Annual Option Years: qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. bidders Must Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. the Contractor Shall Maintain Sufficient Stock Of Parts Needed For Repair And Maintenance Of The Equipment Or Be Able To Secure Parts Within Twenty-four (24) Hours. All Parts Used Shall Be New Oem Parts Only. Reverse Engineered And/or Refurbished Parts Shall Not Be Utilized Under The Terms Of This Contract Without Explicit Permission, In Writing, From The Contracting Officer. subcontracting Of Ay Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. scope Of Work the Contractor Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, And All Incidentals To Complete The Work For The Services Described In This Document Including Preventative Maintenance, Inspection, Calibration, And Unscheduled Repairs. scheduled Maintenance Shall Be Completed Monday Through Friday And During Regular Business Hours Of 8:00 A.m. And 4:30 P.m. Acknowledgment And Response Of An Emergency Service Call Shall Be Within 2 Hours. manufacturer qty model Number size serial Number location york 1 ylaa0120se46xxc 120 Tons saym-183670 b1 - 6th Floor trane 1 rtac2004uq0nuafnl1wx1ddnba0fn11nr0exn 200 Tons u07m06753 b1 - 6th Floor trane 1 rtac2004uq0nuafnl1wx1ddnba0fn11nr0exn 200 Tons u07m06754 b1 - 6th Floor trane 1 cgam026f2w02axd2a1a1b1dxx a1a1a4axx8b1a1a3a1d1xxcxx 26 Tons u20m83623 b2 - Penthouse drake Refrigeration 1 pwc90s2-t3-z (water Cooled) 10 Tons d06h0446 b1 - Ground york 1 ylaao115se46xca 115 Tons skym-401170 b1 - 9th Floor airstack (6 Modules) 1 pmp3007dabmn 180 Tons ad11-126 b2 - 6th Floor filtrine 1 pcp-200-33ar-ssd 3 Tons 1/20/9474 b1 - Subground no Work Shall Be Performed On Government Holidays Unless An Emergency Status Has Been Indicated By The Va Contracting Officer. description Of Services: maintenance, Inspections And Testing To Maintain Compliance With: vha Directive ansi/ashrae/ashe Standard vha Hefp Hvac Design Manual Revised November 01, 2022. startup And Inspection Of Eight (8) Chillers. annual Cooling Systems Shut-down Inspections On All Eight (8) Chillers. hydronic System: Circulation Pumps, Air Separator, Pressure Expansion Tanks scheduled Maintenance Requirements: the Manufacturer Maintenance Procedures Take Precedence Over Other Recommended Maintenance Procedures. coordinate All Placement And Removal Of Lockout Tagout Devices For Any Energy Sources With The Va Cor/maintenance & Operations. air Cooled Chiller: frequency: (quarterly) check Unit For Proper Operation, Excessive Noise, Or Vibration. run System Diagnostics Test. review Chiller Logs. check Oil Level In Oil Separator Sight Glass. Add Oil As Necessary. Pull Oil Sample On Trane Chillers Only. Follow Manufacturer Instruction Otherwise. check Liquid Line Sight Glass, Oil, And Refrigerant Pressures. record System Operating Temperatures And Pressures In The Checklist. check Programmable Operating Set Points And Safety Cutouts. Assure They Are Correct For The Application. verify Motor Amperage Load Limit. thoroughly Clean Evaporator And Condenser. inspect Plumbing And Valves For Leaks, Adjust As Necessary. check Compressor And Evaporator Heater Operation. check Superheat On The Evaporator And The Economizer Feed To The Compressor. check Condenser Sub-cooling. Check For Dirt In The Panel. Check Door Gasket For Sealing Integrity. clean Chiller. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To The Va Contracting Officer, Cor, And Chief Engineer. frequency: (semi-annually) all Procedures In The Quarterly Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loose Connections. perform All Check Items In The Quarterly Schedule. perform Analysis On Oil Filter. Change If Necessary. Check Compressor Oil Pump And Seals. Check Oil Heater And Thermostat. Check All Strainers, Valves, Etc. conduct Vibration Analysis Of Motor & Assembly: Check All Alignments To Specifications. Check All Seals. lubricate Shaft Bearings And Motor Bearings As Required. check Superheat And Sub-cooling Temperatures. check Contactors, Sensors, And Mechanical Safety Limits. check The Chiller For Leaks. Add Refrigerant If Low. Record Amounts And Address Leakage Problems. thoroughly Clean Intake Side Condenser Coils, Fans, And Intake Screens. perform Any Additional Maintenance Tasks As Recommended In The Manufacturer S Operation And Maintenance Manuals. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To Va Contracting Officer, Cor, And Chief Engineer. frequency: (annually) all Procedures In The Quarterly Maintenance. all Procedures In The Semi-annual Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loose Connections. complete All Monthly Maintenance Checks. check The Oil Level And Refrigerant Charge. have A Qualified Laboratory Perform A Compressor Oil Analysis To Determine System Moisture Content And Acid Level. leak Test The Chiller, Check Operating And Safety Controls, And Inspect Electrical Components For Proper Operation. inspect All Piping Components For Leaks And Damage. Clean All Water Strainers. clean And Repaint Any Components That Show Corrosion. clean The Condenser Coils. clean The Condenser Fans. Check The Fan Assemblies For Proper Clearance In The Fan Shroud Openings And For Motor Shaft Misalignment Or Abnormal End-play, Vibration And Noise. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To Va Contracting Officer, Cor, And Chief Engineer. water Cooled Chiller: frequency: (quarterly) check Unit For Proper Operation, Excessive Noise Or Vibration. run System Diagnostics Test. review Chiller Logs. check Oil Filters. Add Oil As Necessary. check Y-strainers. check Pump Gaskets And Seals. inspect Plumbing And Valves For Leaks, Adjust As Necessary. tighten All Electrical Components. record System Operating Temperatures And Pressures In The Checklist. check Programmable Operating Set Points And Safety Cutouts. Assure They Are Correct For The Application. verify Motor Amperage Load Limit. check Contactors. check Vfd S. clean Chiller. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To The Va Contracting Officer, Cor, And Chief Engineer. frequency: (semi-annually) all Procedures In The Quarterly Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loose Connections. perform All Check Items In The Semi-annual Schedule. perform Analysis On Oil Filter. Change If Necessary. Check Compressor Oil Pumps And Seals. Check Heater And Thermostat. Check All Strainers, Valves, Etc. conduct Vibration Analysis Of Motor And Assembly: Check All Alignments To Specifications. Check All Pump Gaskets And Seals. check Contactors, Sensors, And Mechanical Safety Limits. check The Chiller For Leaks. Add Refrigerant If Low. Record Amounts And Address Leakage Problems. thoroughly Clean The Condenser. perform Any Additional Maintenance Tasks As Recommended In The Manufacturer S Operation And Maintenance Manuals. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To Va Contracting Officer, Cor, And Chief Engineer. frequency (annually) all Procedures In The Quarterly Maintenance. all Procedures In The Semi-annual Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loos Connections. complete All Monthly Maintenance Checks. vacuum Dust And Dirt From Coils-fin check The Oil Level And Refrigerant Charge. inspect All Piping Components For Leaks And Damage. Clean All Water Strainers. clean And Repaint Any Components That Show Corrosion. flush Evaporator. flush Condenser-coaxial. test Compressor Oil. change Oil Filters. clean Chiller. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To The Va Contracting Officer, Cor, And Chief Engineer. motor Starter/variable Frequency Drive (5 Hp To Less Than 100 Hp): frequency: (annually) vacuum Dust And Dirt From Heat Sink Fins. check Ventilation Fans For Proper Operation And Clean As Needed. check Line Voltage, Motor And Output Phase Balance. complete Rcm Procedure Cm-0002 (qualitative Infrared Thermography). visually Inspect For Broken Parts, Contact Arcing, Or Any Evidence Of Overheating. check Motor Nameplate For Current Rating And Controller Manufacturer S Recommended Heater Size (report Discrepancy) check Line And Load Connections For Tightness (check Manufacturer S Recommended Heater Size (report Discrepancy) check Heater Mounting Screws For Tightness. check All Control Wiring Connections For Tightness. on Units Equipped With Motor Reversing Capacity, Check Mechanical Interlock. on Units Equipped With Two-stage Starting. Check Dash Pots And Timing Controls For Proper Operation. Adjust As Required. on Units Equipped With Variable Speed Starters: record The Vfd Parameter Settings Using Mct-10 confirm The Vfd Doors And Covers Are In Place And Properly Closed. check Tightness Of Connections To Resistor Bank. check Resistor Coils And Plates For Cracking, Broken Wires, Mounting And Signs Of Overheating. Clean As Required. check Tightness Of Connections To Drum Controller. check Contacts Of Drum Controller For Arcing And Overheating. Apply A Thin Film Of Lubricant To Drum Controller Contacts And To Rotating Surfaces. check Starter Contact Connections By Applying A Thin Film Of Black Contact Grease To Line And Load Stabs, Operate Contacts And Check Surface Contact. lubricate All Moving Parts With Manufacturer Recommended Lubricant. clean Interior Of Cabinet. clean Exterior Of Cabinet. energize Circuit And Check Operation Of Starter And Any Pilot Lights. Replace As Required. panel, Electronic Controls: frequency: (annually) clean Panel Interior. verify Functionality Of Supported Devices. clean Ventilation Filter And Fan (if Applicable). record And Report Equipment Damage Or Deficiencies. record Results In The Equipment History Log. frequency: (bi-annually) replace Battery Where Applicable. spare Parts And Expendables Inventory refrigerant compressor Oil propylene Glycol hoses Of Different Sizes sealant unscheduled/emergency Repairs & Service Calls Requirements: unscheduled Repairs Shall Be Performed At The Direction Of The Va Contracting Officer. The Vendor And The Va Contracting Officer Will Agree On The Scope Of Work, Labor Hours, And Parts Cost Prior To The Commencement Of Work. contingency Allowance $15,000.00 For Parts. Contractor Shall Submit A Quarterly Balance With All Parts Utilized And Documented To Include Service Dates. emergency Service And Repairs Are Available On A 24 Hour Per Day Basis And Will Be Invoiced At The Prevailing Straight Time Or Overtime Contract Customer Rate. vendor Shall Submit The Following Associated With Unscheduled Repairs. labor Hours: Minimum 6 Hours parts Cost: Minimum Total $500.00 submittals/deliverables the Contractor Shall Submit Two (2) Hard Copies And Electronic Copy Of All Maintenance, Test, Inspection, Repair And Installation Data/reports To The Cor Within Three (3) Business Days. the Contractor Shall Submit Any Waste Manifest Documents As Applicable. special Instructions contractor Check-in: All Employees Of The Service Provider Shall Comply With Va Security Management Program And Obtain Permission Of The Va Police And Restricted From Unauthorized Access. Upon Arrival, The Contractor Shall Sign-in At Building 15 And Receive A Temporary Identification Badge Prior To Performing Services At Va Connecticut Healthcare System. The Contractor Shall Wear Visible Identification Always Displaying The Name And Company Id While On Site. All Site Visits Shall Be Coordinated With The Va Cor. documentation: At The Conclusion Of Each Repair And Scheduled Maintenance Visit, The Contractor Shall Provide A Written Service Report Indicating The Date Of Service, The Model, Serial Number, And Location Of Equipment Serviced, The Name Of The Representative, And The Services Performed, And Parts Replaced And Labor Hours. The Reports Shall Be Delivered Within Five Business Days. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. va Reserves The Right To Close Down Or Shut Down The Facilities And Order Service Provider Employees Off The Premises In The Event Of A National Emergency. The Service Provider May Return To The Site Only With The Written Approval Of The Va Contracting Officer. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. to Prevent Unnecessary Venting Of Refrigerant, Epa-recommended Methods (hot Water And/or Electric Blankets) Must Be Used To Pressurize The Vessels. in Order To Use Epa-recommended Methods, the Isolation Valves On The Chilled Water And Condenser Water Lines Must Shut Off The Circulation Completely. The Temperature Of The Equipment Room Should Be 70 Degrees F Or Higher. Access Connections To The Condenser Water And Chilled Water Circuits Must Be Provided. if These Conditions Cannot Be Met, The Refrigerant Must Be Removed And The Vessel Pressurized, Using Dry Nitrogen And A Trace Gas. This Additional Procedure Is Outside The Scope Of This Agreement. Calculate Refrigerant Loss And Report To The Customer. Repair Minor Leaks As Required (valve Packing, Flare Nuts). Visually Inspect Condenser Tubes For Cleanliness. Check Vanes For Free And Smooth Operation. Check Mechanical Linkages For Wear. check Purge Unit Controls For Proper Operation. Check And Clean Purge Drum As Required. Clean The Condenser Coil. Clean Strainers Or Replace Filters As Required. Check The Purge Compressor Assembly For Leaks As Required. Check The Purge Unit For Proper Operation. controls And Safeties Calibrate And Record. Test Operation Of Chilled Water Pump And Condenser Water Pump Starter Auxiliary Contacts. lubrication System: Pull Oil Sample For Spectroscopic Analysis. Check Oil For Acid Content And Discoloration. Make Recommendations To The Customer Based On The Results Of The Test. Measure And Record The Oil Pump Voltage And Amperage. Verify The Operation Of The Oil Heater. Measure Amps And Compare Readings With The Watt Rating Of The Heater. Change The Oil Filter. Verify The Oil Level. clean The Motor And Starter Cabinet. Inspect Wiring And Connections For Tightness And Signs Of Overheating And Discoloration. Check Condition Of The Contacts For Wear And Pitting. Check Contactors For Free And Smooth Operation. Check The Mechanical Linkages For Wear, Security, And Clearances. Check Tightness Of The Motor Terminal Connections. Meg The Motor And Record Reading. Verify The Operation Of The Electrical Interlocks. billing: Billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. terms And Conditions user Responsibility: The Contractor Shall Not Be Held Responsible Under The Terms Of This Contract For Repairs To Equipment Necessitated By User Abuse And/or Misuse Of Equipment. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Services Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Service If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Newington Vamc Wd 2015-4119 (rev-26) And West Haven Vamc Wd 2015 4127 (rev-26), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due Nlt 05/31/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0559 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Sources Sought Notice For Architect - Engineering Services For 630a4-22-900, Design Brooklyn Chiller Plant synopsis this Announcement Is Not A Request For Proposal. The Government Will Not Pay Nor Reimburse Any Costs Associated With Responding To This Request. The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement. the Department Of Veterans Affairs Is Seeking A Qualified Architect-engineering (ae) Firm To Provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For Project 630a4-22-900, Design Brooklyn Chiller Plant At New York Harbor Healthcare System Brooklyn Campus, 800 Poly Place, Brooklyn, Ny 11209. this Requirement Is Being Procured In Accordance With The Brooks Act As Implemented In Far Subpart 36.6. Applicable Naics Code Is 333415 And Small Business Size Standard Of $1,250 Million. Magnitude Of Construction Is Between $2,000,000 And $5,000,000. This Is A 100% Service-disabled Veteran-owned Small Business (sdvosb) Set Aside. The Anticipated Award Date Of The Proposed Architectural And Engineering Contract Is On Or Before September 30, 2024. Potential Contractors Must Be Registered In Sam (www.sam.gov) And Visible/certified In Vertcert (https://veterans.certify.sba.gov/) At Time Of Submission Of Their Qualifications To Be Considered For An Award. As A Prospective Offeror Or Bidder For This Service-disabled Veteran-owned Small Business (sdvosb) Set Aside, You Are Verifying Your Company Meets The Status Requirements Of A Sdvosb Concern As Established By Vaar 852.219-10. Note - Offerors Are Referred To 852.219-11 (d)(1) Services. In The Case Of A Contract For Services (except Construction), It Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Sba-listed Sdvosbs. To Assure Compliance With This Clause, All Firms Submitting A Sf330 For This Sources Sought Notice Are Required To Indicate What Percentage Of The Cost Of Contract Performance Will Be Expended By The Concerns Employees And In Which Discipline(s) And Percentage Of Cost Of Contract Performance To Be Expended (and In What Disciplines) By Any Other Subcontracted Or Otherwise Used Small Or Large Business Entity(s). Any Subcontracted Or Otherwise Business Entity(s) Used Must Be Identified By Name, Office Location And Size/type Of Business (i.e., Sdvosb, Vosb, 8(a), Large, Etc.) scope Of Work: provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For A/e Services To Design Brooklyn Chiller Plant Project At The New York Harbor Healthcare System-brooklyn Campus. specific Requirements: the A/e Shall Provide All Necessary Architect-engineer (a/e) Services For Development Of Construction Documents For The Above Project At The New York Harbor Healthcare System-brooklyn Campus. provide All Necessary Architect/engineer Services To Complete Construction Documents For The Replace Chillers #1, #2, #4 And #5 Project At The New York Harbor Healthcare System-brooklyn Campus. the A/e Shall Replace The Existing 800-ton Natural Gas Engine Chiller #1, The 700-ton Natural Gas Absorption Chiller #2, The 500-ton Natural Gas Absorption Chiller #4 And The 900-ton Electrical Centrifugal Chiller #5 With New Chillers. the A/e Shall Perform A Thorough Study Of The Existing Chiller Plant Operations To Determine The Best Type Of New Chiller To Be Installed. The A/e Shall Review The Different Chiller Options Available And Provide A Narrative Of The Positives And Negatives For Each Chiller. The A/e Shall Provide A Life Cycle Cost Analysis To Determine The Most Cost-effective Chillers For The Facility. the Project Design Includes Modifying The Existing Piping, Valves, Control Valves, Pumps, Mechanical & Electrical Connections, Concrete Pads, And Building Management System As Required For The Installation Of The New Chiller. The Project Design Includes Installing New Electrical, Mechanical, Structural, And Associated Piping And Insulation For The New Chiller. The Design Includes Installing A Strainer On The Condenser Water Supply Lines To Each Chiller In The Plant. The Project Design Also Includes Installing A Beam For Removing The New Chiller Condenser And Evaporator Cover Plates For Tube Cleaning. the Chiller Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant. the Project Design Includes Converting The Existing Opc Chiller Plant From A Primary Secondary Pumping Plant To A Variable Primary Pumping Plant And Reconfiguring The Chilled Water Supply And Return Piping So That Any One Chiller From The Opc Chiller Plant Or Any One Chiller From The Main Chiller Plant Will Be Able To Run Both Building 15 And Building #1 Chilled Water Systems. The Project Design Includes Installing New Primary Pumps And Variable Speed Drives In The Opc Chiller Plant. The New Primary Pumps And Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant. the Project Design Includes Installing A Manual Transfer Switch To Connect The 800- Ton Electric Centrifugal Chiller #3 And New Chiller #5 To The Emergency Generator Power System. all Work Shall Conform To Va Criteria And Regulation. The Project Design Shall Comply With Va Hvac Design Standards & Criteria, Ashrae 90.1 And All Applicable Nfpa Codes. the A/e Shall Provide All A/e Services Necessary For Preparation Of Complete Construction Documents And Construction Period Services. Work Includes Verification Of Existing As-built Drawings, Preparation Of Contract Drawings & Specifications, And Detailed Cost Estimate. the A/e Shall Provide Complete Contract Drawings & Specifications Including Demolition, Architectural, Plumbing, Fire Protection, Structural And Mechanical & Electrical Drawings For Construction. the A/e Shall Provide Construction Period Services To Include Submittal Review; Shall Also Provide Response To Rfi, Site/visits/inspections And Prepare As-built Drawings From Contractor Mark-up. the Architect/engineer Shall Provide Calculations Comparing The Energy Consumption Of The Existing Chiller Plant To The New Proposed Chiller Plant And Determine The Cost Savings For The Medical Center. All Energy Saving Calculations And Life Cycle Cost Analysis Shall Be Included As Part Of The Design Package For All Phases. the A/e Shall Be Responsible For Development Of The Construction Phasing Plan, Infection Control Risk Assessment Plan And The Interim Life Safety Measures Plan. the Architect/engineer Is Responsible For Completing The Va Privacy And Information Security Awareness Training. the A/e Shall Be Required To Provide 30%, 60%, 90% And 100% Design Drawings And Specifications For Review. The A/e Shall Follow The Submission Instructions Outlined In Va Program Guide Pg 18-15 Volume C. the Chiller Replacement Work Shall Begin When The A/c Plant Goes Offline November 1st And Be Completed By March 23rd When The A/c Plant Will Be Ready To Go Online. the A/e Shall Provide A Share Point Or Ftp Site That The Va Does Not Have Restricted Access To For Drawing Transfer, Submittal Submission And Review During The Project. industrial Hygienist n/a all Designs Shall Conform To Nfpa 101 Life Safety Code, Nfpa 99 Healthcare Facilities, Nec, Ashrae 90.1 And Va Standards & Criteria. the Following Must Be Incorporated Into The A/e Design: meet With Va Engineering Staff To Determine The Exact Functional Requirements To Be Used For The Design. recommend Various Options For The Hospital Engineers To Evaluate. Options Should Include Completion Time, Phasing, Noise, Dust, Infection Control, Construction Cost, Impact, Feasibility, And Compliance With Overall Hospital Objectives. provide All Necessary Site Survey Work To Verify As-built Drawings And Field Conditions. provide Construction Period Services And Site Visits. the A/e Shall Have All Available As-built Drawings (it Is The A/e S Responsibility To Verify The Accuracy Of Said Drawings): mechanical electrical architectural structural plumbing document Reviews The A/e Shall Furnish And Provide Three (3) Sets Of Drawings And Specifications And Detailed Cost Estimates At Completion Stages Of 30%, 60%, 90% And 100%. Provide Three (3) Sets Of Completed Contract Drawing And Specifications For Bidding Purpose And Three (3) Copies Of 100% Detailed Cost Estimate. mylars And As-built Drawings: contract Originals Shall Be Prepared On Standard Va Drawing Sheets Using Autocad (version 14 And 2016). The A/e Shall Provide One (1) Set Of Drawings To The Va For Record Plans At The Completion Of Design. The A/e Shall Incorporate All The Construction Changes To The As-built Drawings At The Completion Of The Construction And The A/e Shall Turn Over The Changes In The As-built Drawings To The Va. 1.1 Nara Records Management 1. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As national Archives And Records Administration (nara) Records Policies, Including But Not Limited to The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion. 2. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And scheduled For Disposition Only As Permitted By Statute Or Regulation. 3. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government use Or Created While Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data. 4. The Department Of Veterans Affairs At The Nyhhs-brooklyn Campus And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of mutilation. Records May Not Be Removed From The Legal Custody Of The Department Of Veterans affairs Nyhhs- Brooklyn Campus Or Destroyed Except For In Accordance With The Provisions Of The agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, alteration, Or Destruction Of Records, Contractor Must Report To Northport V.a. The Agency Must report Promptly To Nara In Accordance With 36 Cfr 1230. 5. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or equipment Is No Longer Required, It Shall Be Returned To The Department Of Veterans Affairs nyhhs- Brooklyn Campus Control, Or The Contractor Must Hold It Until Otherwise Directed. Items returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of records Are Expressly Prohibited Unless In Accordance With Paragraph (4). 6. The Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The contractor (and Any Sub-contractor) Is Required To Abide By Government And The Department Of veterans Affairs Nyhhs- Brooklyn Campus Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. 7. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or authorized By The Contract And In Accordance With The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Medical Center Policy. 8. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public The Department of Veterans Affairs Nyhhs- Brooklyn Campus Information That Are Not Specifically Tied To Or authorized By The Contract. 9. The Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act. 10. The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Owns The Rights To All Data And records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The u.s. Government For Which The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Shall have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As required By Far 52.227-11 Through Far 52.227-20. 11. Training. All Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including initial Training And Any Annual Or Refresher Training. 1.2 Information Security Privacy 1. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or administration Of This Contract Or Information Developed By The Contractor/subcontractor In performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). 2. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access to, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, the Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In system(s) To Which The Contractor/subcontractor Has Access. 3. The C&a Requirements Do Not Apply, And A Security Accreditation Package Is Not Required. 1.3 Contractor Confined Space Entry Requirements 1. Contractor Will Be Informed By The Medical Center S Cotr/project Manager, (in-charge Of The confined Space Work), If The Workplace Is A Permit-required Or Non-permit Required Confined Space, And If That Confined Space Entry Is Allowed Only Through Compliance With A Permit Space Program Meeting The Requirements Of Medical Center Memorandum 001-183 Confined Space Program. 2. Contractor Will Be Apprised Of The Elements Including The Hazards Identified And The Medical center S (last Employer) Experience With The Space That Makes The Space In 17question A Permit Space By The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work). 3. Contractor Will Be Apprised By The Medical Center S Cotr/project Manager, (in-charge Of The confined Space Work), Of Any Precautions Or Procedures That The Medical Center Has Implemented For The Protection Of Employees In Or Near Permit Space Where Contractor Personnel Will Be Working. 4. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), Will Advise The Contractor Of How To Fill Out The Required Forms And Gain The Necessary Confined Space Entry Permits From The Fire Department And Be Responsible For The Contractor Following The Requirements Of Cm 001-183 Confined Space Program. 5. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), And Contractor Will Coordinate Entry Operations When Both Medical Center Personnel And Contractor Personnel Will Be Working In Or Near Permit Spaces As Required By 29 Cfr 1910.146(d)(11) And 1926.21(b)(6). 6. Contractor Will Obtain Any Available Information Regarding Permit Space Hazards And Entry operation From The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space work). 7. At The Conclusion Of The Entry Operations, The Medical Center S Cotr/project Manager, (in Charge of The Confined Space Work), And Contractor Will Discuss Any Hazards Confronted Or Created In Permit Spaces. 8. The Contractor Is Responsible For Complying With This Medical Center Memorandum 001 183 confined Space Program, 29 Cfr 1910.146(d) Through (g) And 1926.21(b)(6). The Medical center Will Provide Rescue And Emergency Services Required By 29 Cfr 1910.146(k) And 1926.21(b)(6). 9. Prior To Awarding A Contract To Commence Entry Operations, The Contractor Shall Submit Proof Of training Required Under 29 Cfr 1910.146(g) To The Medical Center Contracting Officer And The medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work). 10. Questions Regarding The Medical Center S Permit-required Confined Space Entry Program Can Be addressed To The Va Fire Department (ext. 2769) And Cotr/ Project Manager. selection Criteria Descriptions the Submitted Sf-330s Will Be Evaluated On The Following Criteria: this Acquisition Will Be In Accordance With Far Part 36.602-1 And Vaar Part 836.602-1. The Following Evaluation Criteria Will Be Used To Evaluate Sf-330 Technical Proposals: the A/e Must Demonstrate Its Qualifications With Respect To The Published Evaluation Criteria For All Services. Evaluation Criteria (1) Through (4) Are Considered Most Important And Equal Among Themselves; Criteria (5) And (10) Are Of Slightly Less Importance Than (1) Through (4) But Are Equal Value Among Themselves. (1) Professional Qualifications Necessary For Satisfactory Performance Of Required Services. (2) Specialized Experience And Technical Competence. (3) Capacity To Accomplish The Work In The Required Time. (4) Past Performance. (5) Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. (6) Location In The General Geographical Area Of The Project And Knowledge Of The Locality Of The Project; Provided, That Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, Given The Nature And Size Of The Project. criterion 1 - Specialized Experience And Technical Competence In The Type Of Work Required, Including, Where Appropriate, Experience In Energy Conservation, Pollution Prevention, Waste Reduction, And The Use Of Recovered Materials. Offerors Will Be Evaluated On Specialized Experience And Technical Competence In The Performance Of Services Similar To Those Anticipated Under This Contract With Regard To: experience With Architectural Design And Space Planning Within A Health Care Setting, Including Veterans Affairs Medical Centers (vamc) Design, Surgical Design, Existing Facility Renovation, Tight-space Design, And Phased Planning. experience With Structural Design, Mechanical, Electrical, Fire Protection, And Plumbing Evaluation And Design Within A Health Care Setting, Including Vamc Design, Surgical Design, Existing Facility Renovation. experience With Design For High-tech, High-cost Equipment Installation With Structural Support, Including Chiller Plant Design. submission Requirements: Provide Up To Ten (10) Projects Completed Or Substantially Completed Within The Past Five (5) Years That Best Illustrate Specialized Experience Of The Proposed Team In The Areas Outlined Above. Example Projects Shall Note Project S Square Footage. All Projects Provided In The Sf-330 Must Be Completed By The Office/branch/regional Office/individual Team Member Proposed To Manage And/or Perform Work Under This Contract. To Enable Verification, Firms Should Include The Duns Number Along With Each Firm Name In The Sf-330 Part 1, Section F Item 25 Firms From Section C Involved In This Project, Block (1). Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address, And Phone Number For The Point Of Contact In Block 23(c). Include In The Project Description The Contract Period Of Performance, Award Contract Value, Current Contract Value, A Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. If The Contractor Served As A Subcontractor On A Project, Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project. If A Project Was Performed By A Joint Venture, And Not All Joint Venture Partners Are On The Team Proposed For This Contract, The Offeror/team Should Specifically Address The Work Performed By The Joint Venture Partner Offering/teaming On This Contract. Likewise, If The Offeror/team Member Worked As A Subcontractor On A Project, The Description Should Clearly Describe The Work Performed By The Offeror/team Member And The Roles And Responsibilities Of Each On The Project, Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project Could Be Eliminated From Consideration. note: If The Offeror Is A Joint Venture, Information Should Be Submitted As A Joint Venture; However, If There Is No Information For The Joint Venture, Information Should Be Submitted For Either Joint Venture Partner, Not To Exceed A Total Of Ten (10) Projects For This Criterion. Projects Shall Be Submitted On The Sf-330. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not List An Idiq Contract As An Example Of A Completed Project. Instead, List Relevant Completed Task Orders Or Stand-alone Contract Awards That Fit Within The Definition Above. Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated. failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. all Information For Criterion 1 Should Be Submitted In Part 1, Section F Of The Sf-330. The Government Will Not Consider Information Submitted In Addition To Part 1, Section F In Evaluating Criterion 1. criterion 2 - Professional Qualifications Necessary For Satisfactory Performance Of Required Services. Offerors Will Be Evaluated In Terms Of The Qualifications, Competence And Experience Of The Key Personnel And Technical Team Proposed To Accomplish This Work. Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And/or Will Provide Unusual Or Unique Expertise. submission Requirements: Provide Resumes For All Proposed Key Personnel. Resumes Are Limited To One Page Each And Should Cite Project Specific Experience And Indicate Proposed Role In This Contract. Provide Professional Registration, Certification, Licensure And/or Accreditation. Indicate Participation Of Key Personnel In Example Projects In The Sf-330 Part 1 Section G. criterion 3 - Capacity To Accomplish The Work In The Required Time. Firms/teams Will Be Evaluated In Terms Of Their Ability To Plan For And Manage Work Under The Contract And Capacity To Accomplish The Work In The Required Time. submission Requirements: Describe The Firm S Ability To Concurrently Perform And Manage Multiple Projects In Different Locations To Meet Aggressive Schedules, Multiple Disciplines, And Control Costs And The Firm S Capacity To Accomplish Multiple Projects Simultaneously. criterion 4 - Past Performance Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided In Cpars/acass For Criterion 1 Projects And May Include Other Information Provided By The Firm, Customer Inquiries, Government Databases, And Other Information Available To The Government Including Contacts With Points Of Contact In Other Criteria. Failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. Note: Past Performance Information For Projects Listed Under Criterion 1. submission Requirements: Submit A Completed Cpars/acass Evaluation For Each Project Under Criterion 1. If A Cpars/acass Evaluation Is Not Available, Ensure Correct Phone Numbers And Email Addresses Are Provided For The Client Point Of Contact. If Requested By The Client, Questionnaires May Be Submitted Directly To The Government's Point Of Contact, Network Contracting Office 2 Attn: Vladimir Stoyanov Via Email At Vladimir.stoyanov@va.gov Prior To The Response Date. criterion 5 - Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. submission Requirements: Offerors Shall Submit Evidence Of Individuals Experience And Qualifications In Their Respective Fields. Additionally, Documentation Must Be Provided To Show These Individuals Have Worked Together As A Team On Previous Projects And Their Role. (completing Sections E, F, And G, On The Sf-330 Meets The Documentation Requirement). Furthermore, Offerors Shall Describe The Ability Of The Firm To Manage, Coordinate And Work Effectively With Team Members, Both Internal Staff And Consultants. Discuss The History Of Working Relationships With Team Members, Including Joint Venture Partners Where Applicable. criterion 6 - The Area Of Consideration Is Restricted To Firms With Offices And Key Personnel To Be Assigned To The Designs Located Within A 650-mile Radius Of The Nyhhs-brooklyn Campus As Measured On Google Maps Using The Measure Distance Feature From The Prime Designer S Address Listed In Veteran Small Business Certification (vetcert) To The Nyhhs-brooklyn Campus At 800 Poly Place Brooklyn, Ny 11209. Firms Shall Have Knowledge Of The Locality Of The Project And Local Market Conditions. evaluation Scoring evaluation Factors 1, 2, 3, 5, And 6 Will Be Evaluated Using The Following Adjectival Ratings As Follows: outstanding: Proposal Meets Requirements And Indicates An Exceptional Approach And Understanding Of The Requirements. Strengths Far Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Very Low. good: Proposal Meets Requirements And Indicates A Thorough Approach And Understanding Of The Requirements. Proposal Contains Strengths Which Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Low. acceptable: Proposal Meets Requirements And Indicates An Adequate Approach And Understanding Of The Requirements. Strengths And Weaknesses Are Offsetting Or Will Have Little Or No Impact On Contract Performance. Risk Of Unsuccessful Performance Is Moderate. marginal: Proposal Does Not Clearly Meet Requirements And Has Not Demonstrated An Adequate Approach And Understanding Of The Requirements. The Proposal Has One Or More Weaknesses Which Are Not Offset By Strengths. Risk Of Unsuccessful Performance Is High. unacceptable: Proposal Does Not Meet Requirements And Contains One Or More Deficiencies. Proposal Is Not Awardable. The Firm S Proposal Demonstrates A Misunderstanding Of The Requirement, And The Approach Fails To Meet Performance Standards. The Firm S Proposal Has Major Omissions And Inadequate Details To Assure Evaluators That The Offeror Understands Requirement. the Ratings Identified Below Will Be Used In The Evaluation Of Past Performance (criterion 4): substantial Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A High Expectation That The Offeror Will Successfully Perform The Required Effort. No Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract. satisfactory Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A Reasonable Expectation That The Offeror Will Successfully Perform The Required Effort. Little Doubt Exists Based On The Offeror S Past Performance That They Could Satisfy The Requirements Of The Contract. unknown Confidence (neutral): No Recent/relevant Performance Record Is Available, Or The Offeror S Performance Record Is So Sparse That No Meaningful Confidence Assessment Rating Can Be Reasonably Assigned. limited Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectation That The Offeror Will Be Able To Successfully Perform The Required Effort. Some Doubt Exists Based On Past Performance That They Could Satisfy The Terms And Conditions Of The Contract. no Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectations That The Offeror Will Be Able To Successfully Perform The Required Effort. Significant Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract. selection Interview: interviews Will Be Scheduled With Firms Slated As The Most Highly Qualified. Firms Slated For Interviews May Be Asked To Explain Or Expand On Information Contained In The Sf-330 Submittal Through A Formal Interview Or A Discussion Questionnaire As Determined By The Contracting Officer. general Information: all Design And Work Will Conform To The Current Edition Of The Va Master Specifications And Va Design Standards As Published At The Following Site: Www.cfm.va.gov; Asme, Osha, Ibc 2009, Nfpa And Nec Building Codes And Standards. Coordinate All Work Through The Contracting Officer S Representative (cor) In The Facilities Management Service. The A-e Will Provide Documents At Each Submission As Indicated In The Statement Of Work. unless Paper Offers Are Specifically Authorized, All Responses To This Pre-solicitation Notice Must Be Submitted Electronically As Described Below. The Only Acceptable Paper Form For This Requirement Is The Receipt Of Past Performance Questionnaires. Failure To Comply With This Requirement May Jeopardize The Possibility Of Receiving An Award For The Contract Due To Non-compliance With The Terms Of The Solicitation. You Must Submit Your Electronic Offer, And Any Supplemental Information (such As Spreadsheets, Backup Data, Technical Information), Using Any Of The Electronic Formats And Media Described Below. in Addition, Contractors Are Notified Of The Award Via An Electronic Notice Of Award E-mail. The Award Document Will Be Attached To The Notice Of Award E-mail. acceptable Electronic Formats (software) For Submission Of Offers files Readable Using The Current Microsoft* Office Version Products: Word, Excel, Powerpoint, Or Access. Spreadsheet Documents Must Be Sent In A Format That Includes All Formulas, Macro, And Format Information. Print Or Scan Images Of Spreadsheets Are Not Acceptable. Please See Security Note Below For Caution Regarding Use Of Macros. When Submitting Construction Drawings Contractors Are Required To Submit One Set In Autocad 2017 And One Set In Adobe Pdf. (purpose: Contracting Can Open The Pdf Version And Engineering Can Open Autocad Files). files In Adobe* Pdf (portable Document Format) Files: When Scanning Documents Scanner Resolution Should Be Set To 200 Dots Per Inch, Or Greater. another Electronic Format. If You Wish To Submit An Offer Using Another Format Than Those Described In These Instructions, E-mail The Contracting Officer Who Issued The Solicitation. Please Submit Your Request At Least Ten (10) Calendar Days Before The Scheduled Closing Date Of The Solicitation. Request A Decision As To The Format Acceptability And Make Sure You Receive Approval Of The Alternate Format Before Using It To Send Your Offer. please Note That We Can No Longer Accept .zip Files Due To Increasing Security Concerns. e-mail Submission Procedures: subject Line: Include The Solicitation Number, Name Of Company, And Closing Date Of Solicitation. Use Only One Of The Terms Quotation, Offer, Or Bid Depending On The Solicitation Type. size: Maximum Size Of The E-mail Message Including The Attachment Is Twenty-five (25) Megabytes. The Sf330, In Its Entirety, Shall Not Exceed One Email Of 25mb. Only One Email Is Permitted Unless Otherwise Stated In This Paragraph Or In Writing By The Contract Officer Submitting The Solicitation. the Microsoft Outlook © Email Time/date Stamp Will Be Used To Date And Time Stamp Offers For The Official Record Of Receipt For The Submission. The Date And Time Stamp In Recipients Inbox Is The Official Record Of Receipt. security Issues, Late Bids, Unreadable Offers late Submission Of Offers Is Outlined At Far Parts 52.212-1(f), 52.214-7, And 52.215-1(c)(3). Particular Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission. please See Far 15.207(c) For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers. to Avoid Rejection Of An Offer, Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus-free. Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus, Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far Parts 14.406 And Far 15.207(c). the Virus Scanning Software Used By Our E-mail Systems Cannot Always Distinguish A Macro From A Virus. Therefore, Sending A Macro Embedded In An E-mail Message Or An E-mail Attachment May Cause The E-mail Offer To Be Quarantined. You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable. password Protecting Your Offer Is Not Permitted. The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals. important Notice: Apparent Successful Offerors Must Apply For And Receive Verification From The Department Of Veterans Affairs Center For Verification And Evaluation (cve) In Accordance With 38 Cfr Part 74 And Vaar 819.70 By Submission Of Documentation Of Veteran Status, Ownership, And Control Sufficient To Establish Appropriate Status, Offerors Must Be Both Visible And Verified By The Department Of Veterans Affairs Center For Verification And Evaluation Prior To Contract Award. Failure To Be Both Verified By Cve And Visible On Vetcert Prior To Contract Award Will Result In The Offeror S Proposal Being Deemed Non-compliant. All Offerors Are Urged To Contact The Cve And Submit The Required Documents To Obtain Cve Verification Of Their Sdvosb Status If They Have Not Already Done So. 852.219-10 Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside (jul 2016) (deviation) (a) Definition. For The Department Of Veterans Affairs, Service-disabled Veteran-owned Small Business Concern Or Sdvsob : (1) Means A Small Business Concern: (i) Not Less Than 51 Percent Of Which Is Owned By One Or More Service-disabled Veterans Or, In The Case Of Any Publicly Owned Business, Not Less Than 51 Percent Of The Stock Of Which Is Owned By One Or More Service-disabled Veterans Or Eligible Surviving Spouses (see Vaar 802.201 Surviving Spouse Definition); (ii) The Management And Daily Business Operations Of Which Are Controlled By One Or More Service-disabled Veterans (or Eligible Surviving Spouses) Or, In The Case Of A Service-disabled Veteran With Permanent And Severe Disability, The Spouse Or Permanent Caregiver Of Such Veteran. (iii) The Business Meets Federal Small Business Size Standards For The Applicable North American Industry Classification System (naics) Code Identified In The Solicitation Document. (iv) The Business Has Been Verified For Ownership And Control Pursuant To 38 Cfr 74 And Is So Listed In The Vetcert Database, (https://veterans.certify.sba.gov/); And (v) The Business Will Comply With Subcontracting Limitations In 13 Cfr 125.6, As Applicable (2) Service-disabled Veteran Means A Veteran, As Defined In 38 U.s.c. 101(2), With A Disability That Is Service-connected, As Defined In 38 U.s.c. 101(16). (b) General. (1) Offers Are Solicited Only From Verified Service-disabled Veteran-owned Small Business Concerns. Offers Received From Concerns That Are Not Verified Service-disabled Veteran-owned Small Business Concerns Shall Not Be Considered. (2) Any Award Resulting From This Solicitation Shall Be Made To A Verified Service-disabled Veteran-owned Small Business Concern. (c) Agreement. A Service-disabled Veteran-owned Small Business Concern Agrees That In The Performance Of The Contract, The Concern Will Comply With The Limitation On Subcontracting Requirements In 13 Cfr §125.6. (d) A Joint Venture May Be Considered A Service-disabled Veteran Owned Small Business Concern If The Joint Venture Complies With The Requirements In 13 Cfr 125.15, Provided That Any Reference Therein To Sdvosb Is To Be Construed To Apply To A Va Verified Sdvosb As Appropriate. (e) Any Service-disabled Veteran-owned Small Business Concern (non-manufacturer) Must Meet The Requirements In Far 19.102(f) Of The Federal Acquisition Regulation To Receive A Benefit Under This Program. special Note: An A/e Firm Failing To Provide Any Of The Documentation Detailed In The Sources Sought Notice May Be Determined As Non-responsive And May Not Be Considered.

Details: Expert And Design Work 446446 / 2023","","starting points","consultant tasks Consisting of Pieksämäki City Maintenance Work, Small Investment Projects As well as Needs and Project Plans Construction, Site Supervision and Design Tasks on a Site-by-Site Individually Negotiable Scope Based on Hourly Billing. Other types of tenders can also be organized among the framework agreement partners.","All units and companies of the city group can order the consulting services described in this program. Be informed in advance of the exact total value of the works to be ordered.","","during the contract period, the Orders will be primarily executed between the framework contract partners, but the Customer will not commit to any order or purchase quantity. This Framework Arrangement Nor Obliges the Subscriber to Acquire the Services Referred to in this Framework Arrangement Only Through This Framework Arrangement.","","orders take into account the Prior Experience, Special Expertise, Resources of the Consultants presented as well as the Suitability of each Consultant to Handle the Assignment in question at any given time. When ordering the work, the customer evaluates, among other things, the equivalence of the contract partner's reference work with the content of the procurement, as well as the requirements of the authorities in the handling of the tasks.","","when the anticipated value of the procurement based on the framework arrangement falls below or exceeds the national threshold value intended by the law on public procurement and concession agreements, the provisions in force at the time of the publication of the request for tenders shall be followed In the Pieksämäki Small Procurement Instructions It is said.","","the projects are located in the Pieksämäki City Area. Travel and accommodation costs, as well as the time spent on them, are included in the hourly billing rates. Destinations can be e.g. City-owned or leased public administrative and office facilities, day care centers, schools, health care facilities, cultural, sports and youth services facilities, or facilities of group companies (e.g. facilities or properties that use Pieksämäki water).","" ,"mainly, expert work can be performed elsewhere than at the premises that are the object of the procurement, but the customer has the right to demand a contract partner's on-site visit to the projects, if the customer considers that the performance of the task in question requires it. ","the framework agreement will be concluded for the years 2023–2024 and it is possible to continue the agreement as options for the years 2025 and 2026. The use of the options will be decided separately at the end of the years 2024 and 2025.","","project schedules","the schedules of the various tasks will be agreed upon by the Technical I work together with the responsible persons on a project-by-project basis. Consultants are required to adhere to the agreed schedule.","","Organization of projects","Content of tasks","areas:","1. Master and Architectural Design (sheet)","2. Structural design (rak)","3. Lvia planning","4. Electrical design","5. Ground structure planning (geo)","6. Construction And Site Supervision","7. HVAC Control And Construction","8. Supervision And Construction Of Electrical Works","9. Aha surveys","10. Condition assessments and condition surveys ","charging principles","contract documents","decision-making process","money transactions","","more details about the Procurement Description in Appendix 1.

Details: Statement Of Work medical Gas Deficiencies va Connecticut Healthcare System (vachs) va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 background va Connecticut Healthcare System Requires The Replacement Of A Master Alarm Medical Gas Panel And Installation Of Distribution Piping To Support The Building 2 Vacuum System. justification an Annual Survey Was Conducted. Deficiencies Include The Master Alarm Panel Located In Building 1 Operator Booth And Installation Of Distribution Piping To Support The Building 2 Vacuum System. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, West Haven Va Medical Center Located At 950 Campbell Avenue, West Haven, Ct 06516. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. licensed Medical Gas Installer Meeting Asse 6030 Medical Gas Systems Verifier Certification. bidders Must Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Removal Of Existing Master Alarm Panel Located In The Building 1 Ground Floor Operator Booth, Installation And Testing Of New Master Alarm Panel; Installation Of New Vacuum Switch And Gauge Assembly; Installation Of Distribution Piping System, And Certification Of The Medical Gas System. work Shall Occur Outside Of Regular Business Hours; Weekdays 4:30 P.m. Midnight And/or Weekend Days Saturday And/or Sunday 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Remove Existing Master Alarm Panel And Replace With Contractor Provided New Amico Alert 4 Lcd Master Alarm Panel In The Building 1 Operator Booth. contractor Shall Perform All Installation And Testing Of New Master Alarm Panel With Existing Critical Medical Gas Components. contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Provide And Install Amico Vacuum Switch And Gauge Assembly. contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Perform Installation Of Distribution Piping System In Building 2. brazing Materials silver Rod t Drilling ½ Connection the Manufacturer Procedures Take Precedence Over Other Recommended Installation And Operation Procedures. coordinate All Placement And Removal Of Lockout Tagout Devices For Any Energy Sources With The Va Cor/maintenance & Operations. protect All Equipment In Place During Replacement Activities. remove And Dispose Of Old Compressor And Other Debris As A Result Of This Work And Return Required Manifest. perform Post Installation Inspections, Testing, And Certification Of The Medical Gas System As Required By Nfpa 99. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 15 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Construction Personnel On Site Are Required To Obtain An Occupational Safety And Health administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Construction, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For review For Compliance With Contract Requirements In Accordance With Section 01340, Samples and Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated and Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established by The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage to Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure differential Monitoring Documentation To Verify That Pressure Differentials In The Construction zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom and Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel to Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of the Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To completely Separate Construction From The Operational Areas Of The Hospital In Order to Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced to The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport these Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior approval Of The Resident Engineer And The Medical Center. When, Approved, Debris shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed with Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In equipment Drip Pans And Open Containers Within The Construction Areas. All accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris from Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: on Small Projects Developed At Medical Center, Engineering Officer May Tag items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In specifications. end Of Appendix appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va appointees Or Employees Who Have Access To The Same Types Of Information. The Level and Process Of Background Security Investigations For Contractors Must Be In Accordance with Va Directive And Handbook 0710, Personnel Suitability And Security Program. The office For Operations, Security, And Preparedness Is Responsible For These Policies And procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor personnel Safeguard The Classified Information In Their Possession While Performing work On Contracts, Programs, Bid, Or Research And Development Efforts. The department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed through The Special Security Officer Located In The Planning And National Security service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad and Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed to Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be an Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The performance Or Administration Of This Contract Or Information Developed By The contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights to Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The contractors/subcontractor S Information Systems Or Media Storage Systems In Order To ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite inspections Of Contractor And Subcontractor It Resources To Ensure Data Security controls, Separation Of Data And Job Duties, And Destruction/media Sanitization procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not destroy Information Received From Va, Or Gathered/created By The Contractor In The course Of Performing This Contract Without Prior Written Approval By The Va. Any Data destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In accordance With National Archives And Records Administration (nara) Requirements As outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor that The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, dispose Of Va Information Only In Compliance With The Terms Of The Contract And applicable Federal And Va Information Confidentiality And Security Laws, Regulations And policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And policies Become Applicable To The Va Information Or Information Systems After execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good faith To Implement The Information Confidentiality And Security Laws, Regulations And policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve electronic Information Stored On Contractor/subcontractor Electronic Storage Media For restoration In Case Any Electronic Equipment Or Data Used By The contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made for Restoration Purposes, After The Restoration Is Complete, The Copies Must Be appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated and Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business associate Agreements. Absent An Agreement To Use Or Disclose Protected Health information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or inquiries About, Va Information And Information Systems To The Va Contracting Officer for Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining to Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court order Or Other Requests For The Above Mentioned Information, That contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To the Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va sensitive Information But Does Not Require C&a Or An Mou-isa For System interconnection, The Contractor/subcontractor Must Complete A Contractor Security control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, nist, And Related Va Security And Privacy Control Requirements For Federal Information systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 c.f.r. Part 164, Subpart C, Information And System Security Categorization Level designation In Accordance With Fips 199 And Fips 200 With Implementation Of All baseline Security Controls Commensurate With The Fips 199 System Security categorization (reference Appendix D Of Va Handbook 6500, Va Information Security program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance with Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop core Configuration (fdcc), And The Common Security Configuration Guidelines Provided by Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation to The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management framework To Federal Information Systems, Va Handbook 6500, Information Security program And Va Handbook 6500.5, Incorporating Security And Privacy In System development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of records On Individuals To Accomplish An Agency Function When The Contract specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every solicitation And Resulting Subcontract And In Every Subcontract Awarded without A Solicitation, When The Work Statement In The Proposed Subcontract requires The Redesign, Development, Or Operation Of A Sor On Individuals that Is Subject To The Privacy Act; And ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All subcontracts Awarded Under This Contract Which Requires The Design, development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency involved When The Violation Concerns The Design, Development, Or Operation Of A sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns the Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes of The Act, When The Contract Is For The Operation Of A Sor On Individuals To accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities associated With Maintaining The Sor, Including The Collection, Use, maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An individual That Is Maintained By An Agency, Including, But Not Limited To, education, Financial Transactions, Medical History, And Criminal Or Employment history And Contains The Person S Name, Or Identifying Number, Symbol, Or Any other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any agency From Which Information Is Retrieved By The Name Of The Individual Or By some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The a/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, but In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The patch Has Been Validated As Not Affecting The System Within 10 Working Days. When the A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply the Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To this Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval of The Contracting Officer And The Va Assistant Secretary For Office Of Information and Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable for Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security and Privacy Directives And Handbooks. This Includes Conducting Compliant Risk assessments, Routine Vulnerability Scanning, System Patching And Change Management procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used to Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided Ot The cor And Approved By Va Privacy Service Prior To Operational Approval. All External internet Connections To Va S Network Involving Va Information Must Be Reviewed And approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are to Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be in Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted and Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va ocs Certification Program Office. Government-owned (government Facility Or government Equipment) Contractor-operated Systems, Third Party Or Business Partner networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist standards Related To The Annual Fisma Security Controls Assessment And Review And update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, and Practices, And The Completion Of Those Activities. Security Deficiencies Must Be corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced assessments By Va Officials, Including The Va Office Of Inspector General. The Physical security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject to Such Assessments. If Major Changes To The System Occur That May Affect The Privacy or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The certification Program Office Can Provide Guidance On Whether A New C&a Would Be necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems and Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The assessment Must Be Provided To The Cor. The Government Reserves The Right To conduct Such An Assessment Using Government Personnel Or Another contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, sow, Or Contract. All Of The Security Controls Required For Government Furnished equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination of The Contract Or (ii) Disposal Or Return Of The It Equipment By The contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information must Be Returned To The Va For Sanitization Or Destruction Or The contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has sensitive Information Stored On It And Hard Drive(s) From The System Are Being returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va approved And Validated Overwriting Technologies/methods/tools. Applicable media Sanitization Specifications Need To Be Pre-approved And Described In The purchase Order Or Contract. 620-21-205 Montrose River Front Storm Damage Repairs va Medical Center Fdr Montrose, New York page 19 Of 21 (c) A Statement Needs To Be Signed By The Director (system Owner) That States That the Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place and Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An action That Breaches Va Security Procedures. The Contractor/subcontractor Shall immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer for The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) to Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The incident (including To Whom, How, When, And Where The Va Information Or Assets Were placed At Risk Or Compromised), And Any Other Information That The contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate with Va And Any Law Enforcement Authority Responsible For The Investigation And prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va information, Obtain Monetary Or Other Compensation From A Third Party For Damages arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set forth In The Security Incident Investigation Section Above. Upon Such Notification, Va must Secure From A Non-department Entity Or The Va Office Of Inspector General An independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With the Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In the Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of the Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security and Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or mitigating The Results Of Identity Theft Based On The Sensitive Personal Information that May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, at The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A government-sponsored Security Controls Assessment At Each Location Wherein Va information Is Processed Or Stored, Or Information Systems Are Developed, Operated, maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector general. The Government May Conduct A Security Control Assessment On Shorter Notice (to include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required for Va Personnel With Equivalent Information System Access [to Be Defined By The Va program Official And Provided To The Contracting Officer For Inclusion In The solicitation Document E.g., Any Role-based Information Security Training Required In accordance With Nist Special Publication 800-1 6, Information Technology Security training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such time As The Training And Documents Are Complete. end Of Appendix

Details: Combined Synopsis Solicitation Loto System Evaluation Bpa | Visn 1 (i) This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Proposals Are Being Requested And A Written Solicitation Will Not Be Issued. (ii) The Solicitation Number Is 36c24124q0100 And The Solicitation Is Issued As A Request For Quotation (rfq). (iii) A Statement That The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2020-04. (iv) This Requirement Is Being Issued As An Open Market, Small Business Set-aside. The Associated Naics Code Is 541330 Engineering Services And Small Business Size Standard Is $25.5 Million. (v) The Government Intends To Award A Blanket Purchase Agreement (bpa) For Lockout Tagout (loto) System Evaluation At The Nco1 S Vamc. Please See Appendix 1 For Complete List Of Performance Locations. Please Complete The Price Schedule Below And Submit With The Quote Submission. (vi) The Contractor Shall Provide All Resources Necessary To Provide Periodic Loto System Evaluations To Each Visn 1 Medical Center (see Appendix 1) Biennially (or Annually If Needed) Iaw The Attached Performance Work Statement. Please See The Attached Pws For Full Requirement Details. (vii) The Place Of Performance Is As Described Per The Pws. (viii) Provision At 52.212-1, Instructions To Offerors -- Commercial, Applies To This Acquisition In Addition To The Following Addenda S To The Provision: 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998); 52.204-7 System For Award Management (oct 2018); 52.204-16 Commercial And Government Entity Code Reporting (jul 2016); 52.217-5 Evaluation Of Options (jul 1990); 852.252-70 Solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) (ix) Provision At 52.212-2, Evaluation -- Commercial Items, Applies To This Requirement. submission Of Quotes: (1) Quotes Shall Be Received On Or Before The Date And Time Specified In Section (xv) Of This Solicitation. Note: Offers Received After The Due Date And Time Shall Not Be Considered. (2) Offerors Shall Submit Their Quotes Electronically Via Email To Kenya Mitchell At Kenya.mitchell1@va.gov And David Valenzuela @ David.valenzuela2@va.gov (3) Questions: Questions Shall Be Submitted To The Contracting Officer In Writing Via E-mail. Oral Questions Are Not Acceptable Due To The Possibility Of Misunderstanding Or Misinterpretation. The Cut-off Date And Time For Receipt Of Questions Is 15 December 2023 At 5:00 Pm Est. Questions Received After This Date And Time May Not Be Answered. Questions Shall Be Answered In A Formal Amendment To The Solicitation So All Interested Parties Can See The Answers. (4) Quote Format: The Submission Should Be Clearly Indexed And Logically Assembled In Order Of The Evaluation Criteria Below. All Pages Of The Quote Shall Be Appropriately Numbered And Identified By The Complete Company Name, Date And Solicitation Number In The Header And/or Footer. evaluation Process: award Shall Be Made To The Best Value, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. offeror Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. Therefore, The Government Is Not Obligated To Determine A Competitive Range, Conduct Discussions With All Contractors, Solicit Final Revised Quotes, And Use Other Techniques Associated With Far Part 15. the Government Shall Award A Contract Resulting From This Solicitation To The Responsible Offeror Whose Offer Conforming To The Solicitation Shall Be Most Advantageous To The Government, Price And Other Factors Considered. The Following Factors Shall Be Used To Evaluate Offers:â  price (follow These Instructions): offeror Shall Complete Attachment 1 - Price Schedule, With Offerors Proposed Contract Line-item Prices Inserted In Appropriate Spaces.â  past Performance: offeror Shall Utilize Attachment 2 Past Performance Worksheet To Provide At Least One (1) But No More Than (3) References Of Work, Similar In Scope And Size With The Requirement Detailed In The Pws. References May Be Checked By The Contracting Officer To Ensure Your Company Is Capable Of Performing The Statement Of Work.â  The Government Also Reserves The Right To Obtain Information For Use In The Evaluation Of Past Performance From Any And All Sources. technical: The Offeror S Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services Iaw The In A Timely Efficient Manner.â  contractor Shall Have The Required Certifications As Stated In The Pws. sam: Interested Parties Shall Be Registered In System For Award Management (sam) As Prescribed In Far Clause 52.232-33. Sam Information Can Be Obtained By Accessing The Internet At Www.sam.gov Or By Calling 1-866-606-8220. Interested Parties Not Registered In Sam In Sufficient Time To Meet The Va S Requirement Will Be Ineligible To Receive A Government Contract. This Determination Will Be At The Discretion Of The Contracting Officer. vista: The Va Utilizes Vista To Issue A Purchase Order And Liquidate Invoices. Failure To Register In Vista May Result In Exclusion From The Issuance Of A Va Contract. This Determination Will Be At The Discretion Of The Contracting Officer. Interested Parties With No Prior Va Contracts Can Request A Form 10091 At Any Time. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items (oct 2018), Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.204-16 Commercial And Government Entity Code Maintenance (jul 2016); 52.219-6 Notice Of Total Small Business Set-aside; 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013); 852.203-70 Commercial Advertising (may 2008); 852.232-72 Electronic Submission Of Payment Requests (nov 2018) subcontracting Commitments - Monitoring And Compliance this Solicitation Includes Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors, And Vaar 852.215-71, Evaluation Factor Commitments. Accordingly, Any Contract Resulting From This Solicitation Will Include These Clauses. The Contractor Is Advised In Performing Contract Administration Functions, The Co May Use The Services Of A Support Contractor(s) To Assist In Assessing Contractor Compliance With The Subcontracting Commitments Incorporated Into The Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor's Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Co In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Co To Assess The Contractor Compliance With The Subcontracting Commitments. (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due 04 January 2024 By 5:00 Pm Est. Rfq Responses Must Be Submitted Via Email To Kenya.mitchell1@va.gov And David.valenzuela2@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Kenya Mitchell At Kenya.mitchell1@va.gov. attachment 1 price Schedule sites description Of Services quantity unit unit Price amount brockton Campus loto System Evaluation full Program Evaluation.â  Onsite.â  see Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  newington Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  jamaica Plain Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  west Roxbury Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  bedford Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  west Haven Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  providence Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  va Central Western Mass. Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  manchester Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  white River Junction Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  va Maine Healthcare System loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  â  â  â  â  â  â  â  grand Total â  â  â  â  â  â  â  â  â  â  â  â  â  attachment 2 past Performance Worksheet 1. Name Of Contracting Activity, Government Agency, Commercial Firm Or Other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date Of Contract Award: 5. Beginning Date Of Contract: 6. Completion Date Of Contract: 7. Contract Value: 8. Type Of Contract: 9a. Technical Point Of Contact: 9b. Contracting Point Of Contact: name: name: title: title: address: address: telephone: telephone: email: email: 10. Place Of Performance: 11. Description Of Work (use A Continuation Sheet If Necessary): 12. List Any Commendations Or Awards Received: 13. List Of Major Subcontractors: attachment 3 department Of Veterans Affairs performance Work Statement visn 1 Lockout-tagout (loto) System Support blanket Purchase Agreement (bpa) section I. General Information summary Of Tasks: The Firm Shall Provide All Tools, Supplies, Materials, Labor, Supervision, Transportation, And Project Management To Perform: periodic Loto System Evaluations To Each Visn 1 Medical Center (see Attachment 1) Biennially (or Annually If Needed) And Will Consist Of 5 Parts: a Review Of The Medical Center Policy (mcp) And Standard Operating Procedures (sop), a Review Of The Inventory Of Written Loto Procedures, an Evaluation Of A Sampling Of The Facility S Loto System, an Assessment Of The Authorized Employees Loto System Knowledge, Skills, And Abilities (ksa). an Audit Loto System Training Program. loto System Training For Va Medical Centers On An As-needed Basis. develop Written Loto Procedures As Needed For Designated Equipment At Each Medical Center. additionally, The Firm Is Requested To Identify And Report Effective Techniques And Procedures Which Are Not Standardized In The Sop Or Policy And Identify And Report Non-compliant Patterns Which Are Not Specifically Covered By This Bpa. background: In Fy21 And Fy22, Visn 1 Executed A Contract To Inventory Equipment Requiring Lockout Or Tagout, Write Loto Procedures For Approximately 3500 Pieces Of Equipment, Provided Training, And Supply All Necessary Loto Devices. In Fy23, Visn 1 Wrote A Loto Policy And Produced A Network Sop. The Visn Policy, Sop, And Written Procedures Defined A Loto System With Which Each Medical Center Will Comply. objectives: This Bpa Provides For Periodic Evaluations Of Each Facility S Loto System Based On The Visn Loto Sop And Policy, And Applicable Sections Of 29 Cfr 1910 And 1926; Compliant Loto Training To Each Medical Center Listed In Attachment 1; And Loto Procedures Writing Services. definitions: the Firm: Refers To The Company Which Performs The Tasks Within This Bpa. technical Coordinator: A Va Employee Designated By The Medical Center To Order And Coordinate The Services As Listed In This Bpa. section Ii. Loto System Evaluation Tasks medical Center Loto Policy (mcp) And Sop Review: examine The Most Current Mcp And Sop And Make Note Of: deficiencies From Or Omissions Of Regulatory And Standards Requirements. recently Published Changes To Regulations Or Standards Which Have Not Been Incorporated. loto Written Procedures And Inventory Management: review The Loto Procedures Inventory Spreadsheet And The Network Folder Which Contains All The Loto Procedure Documents. Identify And Not Deviations From The Following: there Should Be Only One Protected And Current Master Loto Procedure For Each Piece Of Equipment. superseded (expired) Written Procedure Files Should Be Deleted Or Overwritten With Updated Procedures. written Loto Procedure Files Should Be Linked To The Digital Inventory Spreadsheet. note: In Order To Accomplish This Task, The Firm S Employee(s) Must Use A Va Employee As A Proxy To Access The Loto Files Located In The Va Network. The Firm S Employees Shall Never Have Direct, Unsupervised Access To Any Information In The Va S Network. throughout The Evaluation, Identify Any Unauthorized Or Superseded Copies Of The Loto Procedures. note: Copies Will Exist But Those Must Be Copies Of The Protected And Current Master Loto Procedure. procedures Evaluation: determine If Written Procedures Meet The Minimum Requirements By Evaluating A Sampling Of The Written Procedures. Request Assistance From Applicable Shop Supervisors To Assign Authorized Employees For The Following Tasks. select The Following Written Lockout/tagout Procedures: all High-pressure Boilers As Defined By Vha Directive 1810. two (2) Different Types Of Steam Powered Devices (heater) Or Steam Control Devices (prv, Isolation Valves, Steam Traps). two (2) Different Types Of Equipment Using 480 Vac Or More. one (1) Piece Of Equipment Using 50 Vdc Or More. two (2) Different Types Of Air Handlers. two (2) Heavy Equipment Vehicles Which Use Hydraulics. one (1) Overhead Power Rolling Vehicle Bay Door. one (1) Vehicle Lift (motor Pool). two Biomedical Engineering Lockout Procedures. all Tagout Procedures. any Equipment Which Has Had A Near Miss Over The Past 12-months. two (2) Random Lockout Procedures From Each Of The Following Shops: Electrical, Hvac, Plumbing, Carpentry, Masons, And The Motor Pool. note: If A Shop Has No Procedures Assigned To Them, Simply Skip Those Shops. note: If The Facility Does Not Service, Maintain, Or Repair Any Items In (a) To (k) Above Then Skip Those Items, E.g. If All Vehicle Lifts Are Serviced By A Contractor Then Skip Those Procedures. for Each Of The Selected Lockout/tagout Procedures, Perform The Following: verify That It Substantially Meets The Visn Format. verify That The Procedure Contains All Required Information Per Regulations, Standards, And Policies. validate Information About Each Of The Energy Sources To Include: stored Energy, energy Magnitudes, lockout/isolation Points, required Lockout Devices For Each, methods To Verify It Is Completely Deenergized. determine If The Facility Conducts Periodic Inspections Of The Procedures: if The Procedure Requires Tagout, Then Determine The Modifications Needed To Allow Lockout, E.g. Equipment Replacement, A Manufacturer S Retrofit Device, An Approved Aftermarket Retrofit Device, A New And/or Different Lockout Device. assessment Of Authorized Employees Loto Ksas: Request Assistance From The Facility S Technical Coordinator To Assign An Authorized Employee From Each Shop/section For The Following Tasks. observe Authorized Employees Perform Each Of The Written Procedures On Equipment Listed In Section Ii C. the Authorized Employees May Perform An Actual Shutdown And Reenergization Of The Equipment Or Simulate It By Walking Around The Equipment, Pointing Out Actual Devices, Stating The Action(s) They Would Perform. if Simulation Is Chosen, Have The Authorized Person Verbalize How They Would Accomplish A Requirement Which Is Not Associated With The Equipment, E.g. How Will They Notify Affected Employees, How To Check For Procedure Expiration, Or Who To Notify If Errors In The Procedure Need To Be Corrected. evaluate The Abilities Of The Authorized Employees To Perform The Required Tasks To Include: obtaining A Valid And Current Copy Of The Written Procedure. making Required Notifications Using Effective Communication Modes. obtaining The Correct Loto Devices And Locks. obtaining The Correct Ppe And Energy Verification Equipment. following The Procedural Steps To Shut Down, Completely Deenergize, Lockout The Equipment, And Properly Verify A Zero-energy State As Written Loto Procedure. verbally Demonstrating An Understanding Of Maintaining Effective And Positive Control Of The Padlock Keys. removing The Loto Devices And Reenergizing The Equipment. making The Correct Notifications And Replacing The Loto Devices To The Proper Storage Area. completing Required Documentation. verbally Describing How To Perform A Ganged Lockout. verbally Describing Who Is Allowed To Forcibly Remove A Lockout Padlock. verbally Describing How To Turn Over A Locked-out Device During A Shift Change. verbally Confirming That All Authorized Employees Working On A Piece Of Equipment Must All Install Lockout Devices, Padlocks, And Id Tags On Each Lockout Point, Including Work Conducted By Va Employees And All Contractors Employees. document Items That The Authorized Employee Performed Exceptionally Well (best Practices), Errors Made, And Deficiencies In The Written Procedure. loto Training Audit: obtain Lists Of All Authorized Employees And Affected Employees And Their Loto Training Records. examine Training Records Along With Other Loto Program Records To Determine Compliance With The Requirements Of 29 Cfr 1910.147(e)(7). written Report: prepare A Written Report Which: identifies All Deficiencies And Gaps Along With Clarifying Information. describes Errors Made By Employees. For Each Error Listed, State If Corrective Recommendations Were Provided And If The Error Is Expected To Be Made Again By Any Facility Employees. provides Recommendations To Improve The Facility S Loto System. documents Techniques The Facility Performed Exceptionally Well (best Practices). provide Copies Of The Written Report To The Facility S Technical Representative, And Visn 1 Safety Manager Or Capital Assets Manager. timeline: it Is Required That The Loto Evaluation: will Begin No More Than 30 Calendar Days From The Date The Firm Was Notified Of The Submission Of A Task Order. onsite Portion Will Take No More Than Five Business Days. onsite Portion Will Be Conducted On Consecutive Business Days. the Final Evaluation Report Will Be Provided To The Facility S Technical Representative And The Visn 1 Safety Manager Or Capital Assets Manager Within 14 Calendar Days Of The Completion Of The On-site Portion. section Iii. Training the Firm Will Provide Loto Training Compliant With Osha Requirements In General And Focus On The Requirements Of The Visn 1 Loto Policy And Sop. training Will Be Provided For Authorized Employees (initial And Refresher) And Affected Employees: initial Authorized Employee (new Or Reassigned) Training Which Will Consist Of A Classroom Instruction Period And A Practical, Hands-on Guided Learning Period Which Will Require The Instructors To Be Onsite At The Designated Learning Facility. refresher Authorized Employee Training Which Will Consist Of A Classroom Instruction Period And May Be Provided Onsite Or Via A Live And Interactive Virtual Venue Such As Teams Or Zoom. initial And Refresher Affected Employee Training Will Consist Of A Classroom Instruction Period And May Be Provided Onsite Or Via A Live And Interactive Virtual Venue Such As Teams Or Zoom. the Firm Will: develop Training Objectives And Syllabi For The Different Training Courses, Ensuring They Meet Osha And Visn 1 Sop Requirements. provide A Syllabus For Each Type Of Training Session To The Facility S Technical Coordinator For Review, communicate And Coordinate Activities, Requirements, Equipment, And Support With The Technical Coordinator. the Technical Coordinator Will Ensure The Following Tasks Are Accomplished: organize Lists Of Employees Who Need Loto Training And Specify Which Training They Need (provided By Applicable Supervisors). schedule The Training Sessions Which Meet The Firm S And Employees Availability (coordinate With Supervisors). review And Approve The Firm S Training Syllabi (refer To The Visn1 Loto Sop And 1910.147). coordinate Training Venues And Associated Items Including Classrooms, Practical Training Sites And Equipment, And Virtual Sessions, provide A List Of Trainee Names And Associated Jobs/specialties To The Firm, ensure Attendance Is Taken, provide Training Completion Verification To Each Trainee S Supervisor, timeline it Is Required That: virtual Training Will Start No More Than 30 Calendar Days After The Service Order Is Provided To The Firm, onsite Evaluations Will Start Within 45 Days After The Service Order Is Provided To The Firm, this Timeline May Be Extended If The Firm And Facility S Technical Coordinator Mutually Agree In Writing On An Alternative Timeline. Changes In Timelines Will Not Commit The Va To Additional Charges For The Service. section Iv. Develop Written Loto Procedures evaluate Equipment For Which Any Medical Center Within Visn 1 Requests Newly Developed Written Procedures. complicated Equipment Or Procedures Will Require Onsite Evaluation. the Requesting Medical Center S Technical Coordinator And The Firm Will Determine If An Onsite Evaluation Is Required. otherwise, A Virtual Evaluation May Be Performed. ensure The Procedures Conform To The Current Visn 1 Loto Procedures Format And Comply With The Visn 1 Sop And Osha Requirements. provide Draft Written Procedures To The Medical Center S Technical Coordinator For Verification. final Versions Of The Written Procedures Will Be Provided Electronically To The Technical Coordinator For Inclusion Into The Medical Center S Loto Procedures Inventory. timeline it Is Required That: virtual Evaluations Will Start No More Than 21 Calendar Days After The Service Order Is Provided To The Firm, And Onsite Evaluations Will Start Within 30 Days. draft Written Procedures Will Be Provided To The Technical Coordinator No More Than 14 Calendar Days After The Conclusion Of The Evaluation. final Written Procedures Will Be Provided To The Technical Coordinator No More Than Seven Calendar Days After The Medical Center Returns The Draft Copy With Comments And Corrections. this Timeline May Be Extended If A Medical Center Orders More Than 10 New Written Procedures Or If The Firm And Facility S Technical Coordinator Mutually Agree In Writing On An Alternative Timeline. Changes In Timelines Will Not Commit The Va To Additional Charges For The Service. section V. General Bpa Information regulations And Standards: 29 Cfr 1910.147 29 Cfr 1910 Subpart I 29 Cfr 1910.333 29 Cfr 1910.335 29 Cfr 1926.417 29 Cfr 1926.417 29 Cfr 1926.600(a)(3)(i), 29 Cfr 1926.702(j), Nfpa 70e (most Recent Edition), visn 1 Control Of Hazardous Energy (loto) Policy visn 1 Control Of Hazardous Energy (loto) Sop nfpa 70 (most Recent Edition) nfpa 70e (most Recent Edition) nfpa 99 (most Recent Edition) ansi/asse Z244.1 ansi/asse Z117.1 ansi A10.44-2006 respective Manufacturers Directions And Instructions period Of Performance: the Bpa Will Begin After The Va And The Firm Sign The Agreement. this Bpa Will Be In Effect For Five Years hours Of Operation. the Firm Is Responsible For Conducting Business Between The Hours Of 8:00 Am And 4:00 Pm Monday Thru Friday Except Federal Holidays Or When The Government Facility Is Closed Due To Local Or National Emergencies, Administrative Closings, Or Similar Government Directed Facility Closings. work Required During Other Than These Hours (example: Provide Training To Nightshift Workers) May Be Amended By A Documented Mutual Agreement Between The Firm And Facility S Technical Coordinator. Any Amendment Of This Section Will Not Result In Additional Charges To The Va. recognized Holidays: The Contractor Shall Not Have Access To The Facility On Weekends Or The Following Federal Holidays: new Year S Day Labor Day martin Luther King Jr. S Birthday Columbus Day president S Day Veteran S Day memorial Day Thanksgiving Day june 19th Christmas Day independence Day place Of Performance: The Work To Be Performed Under This Contract Shall Be In Engineering, Boiler Plant, Utility Areas, Healthcare Areas, Administrative Areas And Meeting Rooms Located At The Facilities Listed In Attachment 1. security Requirements: The Firm S Employees Shall Report To The Medical Center Va Police Department, Provide Appropriate Identification And Documents, And Clearly Wear The Issued Badge While On Site. An Authorized Employee Shall Accompany Them While In Any Va Facility To Ensure Safety, Protection Of Sensitive Data, And Provide Access Into Restricted And Locked Areas. Medical Centers Will Be Responsible For Providing The Authorized Employee With The Appropriate Access To The Facilities And To Coordinate The Initial Arrival Of The Firm S Employees At The Va Police Department. physical Security: The Firm Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. information Security: At No Time Will The Firm Or Their Employees Have Access To Or Connect Any Devices To The Va Information Network. Sensitive Information Shall Not Be Recorded, Obtained, Or Otherwise Released By The Contracted Firm Or Their Employees Without Express Written Consent Of The Contracting Officer. data Rights: The Government Has Unlimited Rights To All Documents/material Produced Under This Bpa. All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Contract Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership And Copyright Belonging Exclusively To The Government. These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer. All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose. This Right Does Not Abrogate Any Other Government Rights. special Qualifications: The Firm Shall Demonstrate That All Lead Employees Assigned To This Project Possess Expert Knowledge Of Federal Regulations, Ansi Standards, And Nfpa 70e As Listed In Section L Of This Document Regarding Control Of Hazardous Energy, A.k.a. Lockout Tag Out (loto). demonstration Of Expert Knowledge Shall Contain Two Or More Of The Following: certified Safety Professional (csp), certified Industrial Hygienist (cih), five Or More Years Of Documented Experience Instructing Safety Courses Based On Nfpa 70e And/or Loto Portions Of 29 Cfr 1910 And 1926 For Accredited Institutions, a Master Tradesperson (or Equivalent) With Experience Working In Industrial Or Healthcare Facilities And Using Loto Procedures. five Or More Years As A Journeyman Tradesperson (or Equivalent) Working In Industrial Healthcare Facilities And Using Loto Procedures. documented Experience, Training, Or Certifications Which Demonstrate Equivalent Levels Of Knowledge, Skills, Professionalism, And Aptitude. the Firm Shall Ensure All Employees Possess Working Knowledge Of: utility Systems On Large, Multi-building Campuses, Healthcare-related Machinery, And Equipment That May Require Loto, And applying Osha Safety Regulations In Facilities As Described. precautions For Hazardous Conditions: A Va Medical Center Is A Complex And Dynamic Workplace And Hazards May Go Unrecognized Or Evolve Very Quickly. The Va Will Not Knowingly Allow Any People Into Hazardous Areas Without The Proper Controls In Place. The Firm Will Be Responsible To Ensure That Their Employees Can Recognize And Subsequently Do Not Expose Themselves To Known Or Potentially Hazardous Conditions Without The Proper Hazard Controls In Place. special Precautions For Covid-19: The Firm S Employees Who Perform The On-site Evaluations Shall Be Required To Meet Each Facility S Precautionary Disease Prevention Requirements Prior To Entering. Requirements May Include, But Are Not Limited To, Covid Testing, Quarantine, Vaccination, Daily Screening Questionnaires, And Wearing Of Face Coverings. Requirements For Accessing Va Healthcare Facilities May Change Without Notification. Therefore, The Firm Shall Contact Each Facility Within 2 Days Prior To Arrival To Determine The Current Infection Prevention Protocols. quality Control: The Firm Shall Establish A Quality Control Plan Specifying Standards Of Performance. The Quality Control Plan Shall Be Provided To The Technical Representative Who Will The Firm S Performance Achieves The Standards. other Costs: None. Prices Shall Be Inclusive Of All Labor, Equipment, Supplies, And Travel Expenses. network Technical Contacts: david Ivezic network Safety Program Manager va New England Healthcare System Visn1 business: 207-522-4495 david.ivezic@va.gov cynthia Rosa network Industrial Hygienist va New England Healthcare System Visn1 business: 617-939-7865 cynthia.rosa@va.gov visn 1 Medical Center Campuses And Addresses: va Boston Healthcare System brockton Campus 940 Belmont Street brockton Ma 02401 va Connecticut Healthcare System newington Campus 555 Willard Ave newington Ct 06111 va Boston Healthcare System jamaica Plain Campus 150 S. Huntington Ave boston Ma 02130 va Boston Healthcare System west Roxbury Campus 1400 Vfk Parkway west Roxbury Ma 02132 bedford Va Medical Center 200 Springs Road bedford Ma 01730 va Connecticut Healthcare System west Haven Campus 950 Campbell Ave west Haven Ct 06516 Providence Va Medical Center 830 Chalkstone Ave providence Ri 02908 va Central Western Mass. Medical Center 421 North Main Street northampton Ma 01053 manchester Va Medical Center 718 Smyth Road manchester Nh 03104 white River Junction Va Medical Center 215 North Main St white River Junction Vt 05009 va Maine Healthcare System 1 Va Center augusta, Me 04330

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0631. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238210 (electrical Contractors And Other Wiring Installations) Sba Size Standard $19 Million. this Is Being Bid As A Sdvosb Set-aside. va Connecticut Healthcare System West Haven And Newington Campuses Require Complete Tri-annual Electrical Testing Of The Electrical Power Distribution System. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Tri-annual Testing Of Numerous Electrical Items Throughout The Campuses. These Include, But Are Not Limited To: Electrical Panels, Transformers, Fused/non-fused Switches, Generators And Automatic Transfer Switches. The Contractor Is Responsible To Verify Total Quantities And Completeness. T Field Service Work Shall Be Performed Directly By Field Service Engineers Who Have Successfully Demonstrated Their Knowledge And Experience In The Field Of Electrical Power Distribution Systems Testing. The Field Service Engineer Shall Be Capable Of: 1) Testing Assessing, Evaluation, Servicing, And Reconditioning Components, 2) Assuring That The Equipment On Which Work Has Been Performed Is Safe, Reliable And Acceptable For Its Intended Purpose, And 3) Identifying Defective Equipment, And Potential Safety Problems, Environmental Hazards, Or Code Violations. Because Of The Function Of The Hospital, Clinics, And Many Of The Buildings Operations, Much Of The Work Will Need To Be Executed Outside Of Regular Business Hours To Include Nights, And/or On Weekends. Coordination Of Power Outages Associated With This Testing Will Require A Minimum Four (4) Week Notice To The Va Cor Responsible For Managing And Coordinating This Required Utilities Management Service. The Full Sow Is Attached Below For Reference. all Interested Companies Shall Provide Quotations For The Following: statement Of Work maintenance, Inspection, And Testing of The Electrical Power Distribution System background va Connecticut Healthcare System West Haven And Newington Campuses Require Complete Tri-annual Electrical Testing Of The Electrical Power Distribution System. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Tri-annual Testing Of Numerous Electrical Items Throughout The Campuses. These Include, But Are Not Limited To: Electrical Panels, Transformers, Fused/non-fused Switches, Generators And Automatic Transfer Switches. The Contractor Is Responsible To Verify Total Quantities And Completeness. Field Service Work Shall Be Performed Directly By Field Service Engineers Who Have Successfully Demonstrated Their Knowledge And Experience In The Field Of Electrical Power Distribution Systems Testing. The Field Service Engineer Shall Be Capable Of: 1) Testing Assessing, Evaluation, Servicing, And Reconditioning Components, 2) Assuring That The Equipment On Which Work Has Been Performed Is Safe, Reliable And Acceptable For Its Intended Purpose, And 3) Identifying Defective Equipment, And Potential Safety Problems, Environmental Hazards, Or Code Violations. Adherence To All Applicable Codes, Such As The Latest Version Of The Nec, Is Expected. Because Of The Function Of The Hospital, Clinics, And Many Of The Buildings Operations, Much Of The Work Will Need To Be Executed Outside Of Regular Business Hours To Include Nights, And/or On Weekends. Coordination Of Power Outages Associated With This Testing Will Require A Minimum Four (4) Week Notice To The Va Cor Responsible For Managing And Coordinating This Required Utilities Management Service. justification veterans Health Administration (vha) Seeks To Continue To Improve The Operational Capabilities By Establishing Services That Result In Fewer Operational Problems, Improved Communications, Increased Efficiency Within The Facility And To Improve The Quality Of Services To Veterans. Basis For This Work Is Given In Vha Directive 1028, Electrical Power Distribution System, Dated February 24, 2020. location Of Services va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 va Medical Center Newington 555 Willard Avenue newington, Ct 06111 period Of Performance base Contract Period Shall Be 120 Days. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The Newington And West Haven Campus Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment Or Service That He/she Is Being Asked To Provide Services For. the Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein. contractors Shall Be Experienced Electrical Contractors, Having Properly Trained And Licensed Permanent Staff Required To Perform The Proposed Work. Electrical Contracting (i.e. The Construction, Repair, Testing And Maintenance Of Industrial And Commercial Electrical Distribution Systems) Shall Be The Primary Interest/specialty Of The Contractor S Business. field Service Work Shall Be Performed Directly By Field Service Engineers Who Have Successfully Demonstrated Their Knowledge And Experience In The Field Of Electrical Power Distribution Systems Testing. The Field Service Engineer Shall Be Capable Of: 1) Testing Assessing, Evaluation, Servicing, And Reconditioning Components, 2) Assuring That The Equipment On Which Work Has Been Performed Is Safe, Reliable And Acceptable For Its Intended Purpose, And 3) Identifying Defective Equipment, And Potential Safety Problems, Environmental Hazards, Or Code Violations. contractors Shall Have Technical Training And Demonstratable Track Records Of Working Experience In Maintenance, Inspection, And Testing Of The Electrical Power Distribution Systems And Related Components In Healthcare, Industrial, Education, And Commercial Facilities For A Minimum Of Five (5) Continuous Years. Electrical Components On Which The Contractors Have Experience Shall Include, But Not Be Limited To, Switchboards & Switchgear (low And Medium Voltage); Low Voltage Controls; Emergency And Standby Generators; Automatic Transfer Switches, Wiring, Transformers, Meters, And Other Electrical Appurtenances. the Lead Field Service Engineer/technician Must Have Minimum Qualifications As Follows: 1. Current Certification By The National Institute For Certification In Engineering Technologies (nicet) Or The National Electrical Testing Association (neta), Plus At Least Five (5) Years Experience In Electrical Switchgear And Power Distribution Systems Testing; Or 2. Persons Who, By Their Education, Training, And Specialized Experience Can Qualify For Certification But Who Have Not Yet Applied Or Taken The Certification Exams. These People Must Submit Three (3) References On Projects Of Similar Size And Complexity And Demonstrate That They Have The Required Specialized Knowledge And Five (5) Years Experienced In Electrical Switchgear And Power Distribution Systems Testing; Or 3. Persons With Higher Qualifications, Such As A Bs Degree In Engineering, If They Submit Three (3) References On Projects Of Similar Size And Complexity And Demonstrate That They Have The Acquired Specialized Knowledge And Five (5) Years Experience In Electrical Switchgear And Power Distribution Systems Testing. contractors Shall Have Safety Trainings; Either On The Job Or Classroom Type In Electrical Safety Outlined In The Osha Standard 29 Code Of Federal Regulations (cfr) 1910 Subpart S Electrical, And The Nfpa 70e Standard For Electrical Safety In The Workplace. Training Certification Shall Be Provided Indicating Each Technician Is A Qualified Person As Defined By Nfpa 70e. Training Certifications Shall Be Submitted To The Va Contracting Officer Prior To Work. If No Training Certifications Are Available, The Contractor S Employer Shall Certify That He/she Has Met This Requirement In Writing And Submit To The Va Contracting Officer Prior To Work. contractors Shall Have Ready Access To The Latest Versions Of The Following References: nfpa 70, National Electric Code. nfpa 70b, Recommended Practice For Electrical Equipment Maintenance. nfpa 70e, Standard For Electrical Safety For The Workplace. nfpa 110, Standard For Emergency And Standby Power System. osha Standard 29 Cfr 1910, Subparts I & S. international Electrical Testing Specifications. operating/maintenance Manuals, And Specifications Of The Electrical Equipment To Be Maintained And Tested. These Documents May Be Obtained From The Vha Medical Center, Or The Equipment Manufacturers. vha Directive 1028 Facility Electrical Power Systems. contractors Shall Have And Provide All Necessary Tools, Equipment, And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. Tools, Equipment, And Ppe Shall Comply With The Requirements Of Osha Standard 29 Cfr 1910, Subpart I, And Nfpa 70e. Prior To Initiating Work, The Contractor Shall Provide Documentation That All Instruments, Test Equipment, Tools, And Ppe Have Current Calibration. Dated Calibration Labels Shall Be Visible On All Instruments, Test Equipment, Tools, And Ppe As Appropriate. the Contractor Shall Provide Sample Test Sheets Used To Document Testing Of Each Component Type With Their Proposal. The Term Type Is Defined As Equipment Identified In Ansi-neta Mts-2023, Standards For Maintenance Testing Specifications, Chapter 7, Inspections And Test Procedures. all On-site Field Technicians And Supervisors Shall Submit Certification Documentation To The Va Contracting Officer With Their Proposal, Indicating Compliance With All Qualifications Described Herein. Additional Staff Hired After Award Of Contract Shall Submit Certification Documentation 14 Calendar Days Prior To Being Permitted On Site. proposals Submitted Shall Include The Following: name And Contact Information; Address, Phone Number, And Email Address Of Contract Manager. name And Contact Information; Local Address, Phone Number, And Email Address Of On-site Supervising Field Service Engineer. name And Certifications Of The Site Safety And Health Officer And Competent Person. qualifications, Certifications, And Past Experience Of On-site Supervising Field Service Engineer. (evaluation Criteria). certifications Of On-site Technicians And Their Current Level Of Skill, I.e., Master Electrician, Journeyman, Apprentice, Etc. (evaluation Criteria). quality Control Plan To Including Safety Procedures (evaluation Criteria). proposed Schedule (evaluation Criteria). The Schedule Shall Be In The Form Of A Progress Chart Of Suitable Scale To Indicate The Work Schedule For Completion By Any Given Date During The Work Period. The Proposed Schedule Shall Be Reviewed By The Vamc Facilities Management; Any Requirements For Adjusting The Schedule (e.g. To Minimize Disruption To The Vamc) Shall Be Incorporated By The Contractor. three Examples Of Work Completed In The Past 5 Years Showing Contractor S Experience In Completing Similar Work As Requested In This Scope Of Work (evaluation Criteria). proposal Cost (evaluation Criteria). It Is The Responsibility Of The Contractor To Schedule With The Contracting Officer And The Respective Medical Center Cor And Conduct A Site Visit To Ensure Labor, Equipment, Materials, And Overhead Is Included For All Electrical Components Required To Be Tested And Maintained. Contractors Not Conducting A Site Visit To Validate And Verify The Level Of Work Shall Not Be Permitted To Increase The Cost Due To Unforeseen Site Conditions Or Unconfirmed Level Of Effort To Complete This Contract. sample Test Sheets For Specific Pieces Of Equipment And Cable To Be Used For Documenting Completed Tests For Each Type Of Component To Be Tested. subcontracting Of Ay Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. scope Of Work the Contractor Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, And All Incidentals To Complete The Work For The Services Described In This Document. scheduled Maintenance Shall Be Completed Monday Through Friday And During Regular Business Hours Of 8:00 A.m. And 4:30 P.m. With A Minimum Notice Of Four (4) Weeks. no Work Shall Be Performed On Government Holidays Unless An Emergency Status Has Been Indicated By The Va Contracting Officer. description Of Services: tri-annual Electrical Testing Of The Electrical Power Distribution System perform Infra-red Scanning/thermographic Survey On Electrical Equipment. use An Infra-red Scanning Camera To Detect Hot Spots In The Electrical Power Distribution System. Objective Of This Work Is To Detect Any Loose, Broken, Or Corroded Connections In The System. Problem Connections Shall Be Replaced With New Connectors, And/or Tightened With Torque Wrench To Meet The Equipment Manufacturers Specifications. an Infra-red Photograph Along With A Written Report Of Each Piece Of Equipment Shall Be Provided Upon Completion Of This Task. For Equipment Showing No Problems A Written Report Required. note That Since This Work Item Must Be Done While The Electrical Power Distribution System Is Energized, Appropriate Safety Precautions Must Be Taken Before, During, And After Scanning The System. system Function Tests. Provide Function Test For All Equipment Listed In This Scope Of Work. test Conditions. tests Will Be Conducted On A Scheduled Basis With The Cor/facilities Management Staff On Site. testing Will Require Off-hours And Weekend Work In Some Locations Due To The Clinical Nature Of The Areas And Requirement To Always Maintain Functionality. a Schedule Shall Be Developed And Proposed Testing Shall Be Coordinated And Planned With The Involvement Of On-site Faculties Management Staff. Approval Must Be Received On The Plan Prior To The Contractor Performing Work. All Work To Be Planned And Coordinated Prior To Commencing. No Work Shall Be Executed Prior To The Medical Center Communication To Include All Procedures And Notifications Have Been Briefed To Medical Center Stakeholders. off Hour Contract Work Shall Be Scheduled And Coordinated. Approximately 75% Of The Required Contract Work Shall Occur After Regular Business Hours Of 8:00 A.m. 4:30 P.m. Night And/or Weekend Work Shall Be Required And Coordinated After 5:30 P.m. 5:00 A.m. Weekend Work Shall Occur Between The Hours Of 7:00 A.m. 11 P.m. quality Control Of Contractor And Sub-contractor Employees. The Contractor Shall Provide A Quality Control Plan For The Work Completed Under This Contract. At A Minimum, The Contractor Shall: randomly Test 5% Of Components That Were Removed For Testing To Ensure Correct Phasing Upon Re-insertion. randomly Test 10% Of The Components That Were Removed For Testing To Ensure Proper Reconnection Of Conductors/cables. provide Digital Files Showing The Results Of Any Quality Control Testing/documentation. 4-hour Power Outage Test the Contractor Shall Be Present For And Participate In The Vamc 4-hour Test Of The Essential Electrical System (ees). This Test Shall Fulfill The Requirements Of Vha Directive, Electrical Power Distribution System, Nfpa 110 (e.g. Para. 8.4.9.) And The Joint Commission. this Test Will Include Opening Of All Utility Service Connections Serving The Vamc For A Minimum Of 4-hours. During The Test Period, Verify Operation Of All Ees Components Including The Transfer To Emergency Power And Return To Normal Service. the Contractor Shall Assist The Vamc Staff With Troubleshooting And Correcting Malfunctioning Electrical Equipment Discovered During The Test. Contractor Shall Make Any Required Adjustments And/or Recalibrations To All Equipment Which Has Been Otherwise Maintained, Inspected, And Tested Under This Scope Of Work. no Work Shall Be Permitted On Energized Circuits Without The Expressed Written Permission Of The Medical Center Director. contractor Shall Not Perform Any Service That Will Result In Additional Charges Without Prior Approval From The Va Contracting Officer. unscheduled/emergency Repairs & Service Calls Requirements: unscheduled Repairs Shall Be Performed At The Direction Of The Va Contracting Officer. The Vendor And The Va Contracting Officer Will Agree On The Scope Of Work And Labor Hours Prior To The Commencement Of Work. emergency Service And Repairs Are Available On A 24 Hour Per Day Basis And Will Be Invoiced At The Prevailing Straight Time Or Overtime Contract Customer Rate. vendor Shall Submit The Following Associated With Unscheduled Repairs. labor Hours: Minimum 6 Hours submittals/deliverables a Complete Digital Test And Maintenance Report Of The Work Performed Shall Be Provided To The Va Within Seven (7) Calendar Days Of Completion Of The Testing And Maintenance Of Each Campus. Information Shown In The Reports Shall Be As Follows: equipment Report Sheets Shall Be Specific To The Piece Of Equipment And Indicate Inspection And Test Procedures Used And The Results Of The Visual, Mechanical, And Electrical Inspections And Test In Accordance With Neta-mts 2023. Optional Tests Performed Shall Be Documented. Test Values Shall Be Presented On The Sheet. The Sheet Shall Include A Rating Of Good, Fair, Or Poor Based On Neta-mts 2023 Criteria And Tables. company S Name, Addresses, Telephone, Fax, And Email Address(es). name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contact Number, Name, And Number Of Va Contracting Officer. date And Time Of Work. Provide, For The Contractor Personnel Each Subcontractor S Personnel, Certified Payrolls Showing Specific Time Worked, Normal Hours Worked, Overtime Hours Worked, Job Classification And Wages And Benefits. for Each Individual Conducting Testing And Maintenance Of Equipment, Provide Copies Of Contractor S Valid Licenses, Professional And Training Certificates. descriptions And Model Number Of Specialized Tools And Equipment Used, Such As Torque Wrench Or Infra-red Scanning Camera. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. Location Shall Include: descriptions Of Work Items station Name building room Number Or Corridor Designation equipment Name If Electrical Component Has More Than One Item Tested. test Data And Results. Provided In A Format Approved By The Joint Commission. Each Electrical Component Tested Shall Have A Digital Photograph Taken Prior To Removal For Testing And A Digital Photo Upon Completion Of Testing. The Photo Taken After Testing Shall Clearly Show A Label Indicating Successful Completion Of Testing And Maintenance. reference Materials Such As Equipment Manufacturer S Specifications, Coordination Study, Etc. Used In The Testing And Maintenance. remarks On Conditions Of Electrical Equipment. List All Deficiencies, If Any. recommended Corrective Actions Along With Projected Costs. If Any. a Complete Digital Infra-red Report Of Each Piece Of Equipment Shall Be Provided To The Va Within 14 Calendar Days Of Completion Of The Infra-red Testing At Each Campus. Information Shown In The Reports Shall Be As Follows: company S Name, Addresses, Telephone, Fax, And Email Address(es) name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contract Number, Name, And Number Of Va Contracting Officer. date And Time Of Work. Provide, For The Contractor Personnel Each Subcontractor S Personnel, Certified Payrolls Showing Specific Time Worked, Normal Hours Worked, Overtime Hours Worked, Job Classification And Wages And Benefits. for Each Individual Conducting Testing And Maintenance Of Equipment, Provide Copies Of Contractor S Valid Licenses, Professional And Training Certificates. descriptions And Model Number Of Specialized Tools And Equipment Used, Such As Torque Wrench Or Infra-red Scanning Camera. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. descriptions Of Work Items. test Data And Results. Provided In A Format Approved By The Joint Commission. Each Electrical Component Tested Shall Include A Digital Infra-red Photograph. Electrical Components Showing Deficiencies Shall Have A Second Digital Infra-red Photograph Taken Showing Corrected Deficiency. upon Acceptance Of The Digital Reports, Submit Three (3) Hard Copies Of The Complete Reports To Va Cor Within Fourteen (14) Calendar Days Of Digital Report Acceptance. hard Copies And Worksheets Or Raw Data Collected During The Testing And Maintenance Shall Be Provided After Each Workday And Prior To The Start Of The Next Workday. Information Shall At A Minimum Include The Following: required Testing Form. company S Name, Addresses, Telephone, Fax, And Email Address(es). name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contract Number, Name, And Number Of Va Contracting Officer. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. Location Shall Include: station Name building room Number Or Corridor Designation And equipment Name If Electrical Component Has More Than One Item Tested. any Deficiencies Identified. scheduling And Power Outages this Contract Is For The Testing And Maintenance Of A Critical Electrical Distribution System And Will Require 30+ Days For Completion. the Contractor Shall, Within Fourteen (14) Calendar Days After Award, Prepare And Submit To The Va Cor For Acceptance A Basic Schedule Showing The Order In Which The Contractor Proposes To Perform Work. All Work Shall Be Coordinated With The Cor And The Medical Center: kick-off Meeting (with Basic Schedule) Ntp + 14 Calendar Days. verification And Validation Of Electrical Components To Be Tested, Inspected And Maintained. Ntp + 60 Calendar Days. infra-red Survey Includes With Item 4. testing, Inspection, And Maintenance Of Electrical Components. 30+ Working Days, 45 Calendar Days Ntp + 75 Calendar Days. draft Report Submissions. Ntp + 89 Calendar Days. final Report Submissions. Ntp + 113 Calendar Days. upon Verification And Validation Of The Electrical Components, The Contractor Shall Provide A Proposed Detailed Outage Schedule. Allow For 3 Calendar Days For Scheduling Of Each Outage After Approval Of Detailed Outage Schedule. Due To The Critical Nature Of The Electrical Distribution System, The Va May Restrict The Size And Length Of Each Outage. Coordinate With The Cor And Va Fms Safety And Outage Coordinator. the Detailed Outage Schedule Shall Include The Following: location For Locking Out Electrical Components For Each Outage. electrical Components To Be Tested, Inspected, And Maintained For Each Outage. length Of Time Of Each Outage. proposed Date Of Each Outage. number Of Contractor Employees On-site For Each Outage. limitations Of Each Outage: outages Shall Be Completed During Other Than Normal Working Hours And Shall Be Approved By The Va Contracting Officer And The Cor. outages May Be Limited To Night And Weekend Hours. outages Shall Not Last Longer Than 4 Hours In A 24-hour Period Without The Specific Approval Of The Va Contracting Officer And The Cor. miscellaneous Requirements the Cor Shall Be Contacted As To Providing A Working Space For Testing Electrical Components And An Area For Storage Of Materials. Storge Space Within The Medical Center Is Not Available. Therefore, Material Storage Space Shall Be The Responsibility Of The Contractor And Shall Be Mobile In Nature (conex, Trailer, Etc.). Final Location Of Mobile Storage To Be As Directed By The Cor. contractor Parking Shall Be Coordinated With The Cor. va Shall Provide Space For Testing Equipment And Electrical Power To Run The Contractor Testing Equipment. The Location For The Equipment Shall Be Designated By The Cor And The Location Will Not Be Oved Without Approval Of The Cor. Submit The Power Requirements For Contractor Testing Equipment In The Contractor Proposal. Connection To The Power Source For Contractor Equipment Is The Responsibility Of The Contractor To Include Protective Devices, Cables, Etc. The Va Electrical Staff Will De-energize Any Lines For Contractor To Connect To. the Contractor Shall Supply All Labor, Materials, Supplies, Equipment, Vehicles, Portable Generators, Lights, Etc. Necessary To Accomplish Work During Power Shutdowns. The Va Will Not Furnish Materials Or Equipment For The Contractor S Use. Contractor Shall Be Responsible For The Labor, Materials, Equipment, Tools, Etc., To Remove Covers, Lids, Bars, Plates, Or Other Removable Impediments To Electrical Components For Access To The Equipment To Be Tested, Inspected And/or Maintained. The Va Will Not Provide Labor For Any Work Except For De-energizing And Energizing Electrical Components And Providing Access To Secure Areas. review Of Electrical Distribution System Prior To Bidding Is The Responsibility Of The Contractor. Documents/information Provided In This Solicitation Is Not Sufficient To Complete An Accurate Cost Estimate/proposal. Failure To Conduct A Site Visit Will Not Be A Reason For A Request For Equitable Adjustment After Award Of The Contract. va Owned Transformers And Oil Filled Switches the Contractor Shall Provide Onsite; Labor, Materials, Tools, Test Equipment And Supervision Necessary To Accomplish Testing On Va-owned Transformers And Oil Filled Switches. all Services For This Contract Must Meet Manufacturer S Performance And Technical Specifications, Federal Regulations, And Other Specifications That May Apply Such As National Electrical Code (nec), Life Safety Code (lsc), Joint Commission On Accreditation Of Healthcare Organizations (jcaho), And Va Regulations. testing Shall Include But Not Is Not Limited To: visual Inspection & Field Service History To Include All Fluid Levels, Temperature Readings, Pressure/vacuum, Paint Condition, Leaks And History Of Maintenance Services. liquid Screen Test Data To Include Neutralization Number, Ift, Dielectric Breakdown Strength, Color, Specific Gravity, And Visual Examination Data. These Tests Are To Evaluate The Progress Of Oxidation, Indicate Needs For Maintenance And Identify Contamination. inhibitor Content: The Most Cost-effective Point At Which To Perform Oil Maintenance Is When Oxidation Inhibitor Has Become Depleted, But Other Oil Quality Results Are Still Acceptable. liquid Power Factor: Contamination From Outside Materials, Moisture, And Oil Oxidation All Raise The Liquid Power Factor. The Type Of Problem Will Be Determined And Evaluated Using The Liquid Power Factor Analysis Run At Both 25 Degrees Celsius And 100 Degrees Celsius. karl Fischer Moisture Determination: Moisture Corrodes Metal Components, Weakens The Solid Insulation, And Promotes Oxidation And Increases The Rate Of Aging For The Equipment. At High Levels, It Lowers The Insulating Capabilities Of The Oil And Solid Insulation And Can Lead To Flashover. Moisture Analysis Is Required To Monitor The Progress Of This Damaging Contaminant. furan Analysis: This Is A Method For Determining The Condition Of The Solid Insulation By Drawing And Analyzing A Sample Of The Insulating Liquid. The Profile Of Furans Indicates Whether An Active Fault Condition Is Breaking Down The Paper And Gives A Reliable Estimate Concerning The Extent To Which The Solid Insulation Has Aged. dissolved Gas Analysis: Concentrations Of Nine Gases Dissolved In The Insulating Liquid Are Determined. The Profile Of Gases Is Interpreted. An Abnormal Gas Profile Indicates An Incipient Transformer Fault Oil Or Paper Overheating, Hot Spot Overheating, Or An Electrical Discharge. pcb Content: The Pcb Content Will Be Determined Using Packed Column Gas Chromatography Documentation. deliverables the Service Provider Shall Submit Two (2) Hard Copies And Electronic Copy Of All Maintenance, Testing, And Inspection Data/reports To The Cor Within Seven (7) Calendar Days Of Completion Of Work. the Contractor Shall Submit Any Waste Manifest Documents As Applicable. special Instructions contractor Check-in: All Employees Of The Service Provider Shall Comply With Va Security Management Program And Obtain Permission Of The Va Police And Restricted From Unauthorized Access. Upon Arrival, The Contractor Shall Sign-in At Building 15 And Receive A Temporary Identification Badge Prior To Performing Services At Va Connecticut Healthcare System. The Contractor Shall Wear Visible Identification Always Displaying The Name And Company Id While On Site. All Site Visits Shall Be Coordinated With The Va Cor. documentation: At The Conclusion Of Each Repair And Scheduled Maintenance Visit, The Contractor Shall Provide A Written Service Report Indicating The Date Of Service, The Model, Serial Number, And Location Of Equipment Serviced, The Name Of The Representative, And The Services Performed, And Parts Replaced And Labor Hours. The Reports Shall Be Delivered Within Five Business Days. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. va Reserves The Right To Close Or Shut Down The Facilities And Order Service Provider Employees Off The Premises In The Event Of A National Emergency. The Service Provider May Return To The Site Only With The Written Approval Of The Va Contracting Officer. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. terms And Conditions user Responsibility: The Contractor Shall Not Be Held Responsible Under The Terms Of This Contract For Repairs To Equipment Necessitated By User Abuse And/or Misuse Of Equipment. all Work Is Subject To Inspection, Review And Approval By The Hvac Supervisor, Utility System Supervisor, Chief M&o, Chief Engineer, And/or Their Designees. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. Vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Scheduled Drop Off Dates Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Connecticut If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination West Haven And Newington Vamc Wd 2015-4127 And 2015-4119 (rev-28), 52.222-42, 52.222-43, 52.222-55, 52.222-6 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Questions Are Due Nlt 08/23/2024 At 17:00 Pm Est. Rfq Responses Are Due Nlt 08/27/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0631 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Statement Of Work newington Medical Gas Deficiencies va Connecticut Healthcare System (vachs) va Medical Center Newington 555 Willard Avenue newington, Ct 06111 background va Connecticut Healthcare System Newington Campus Requires The Replacement Of Medical Gas Conversion Area Alarms In Building 2e. justification an Annual Survey Was Conducted. Deficiencies Include Conversion Area Alarms And Failed/out Of Service Master Alarm Panels. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, Newington Va Medical Center Located At 555 Willard Avenue, Newington, Ct 06111. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. licensed Medical Gas Installer Meeting Asse 6030 Medical Gas Systems Verifier Certification. bidders Must Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Replacement Of Master Alarm Panel In The Boiler Plant Area Alarm Conversion In Building 2e, All Required Power, Piping, Installation, Programming, And Certification Of The Medical Gas System. work Shall Occur Outside Of Regular Business Hours; Weekdays 4:30 P.m. Midnight And/or Weekend Days Saturday 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Remove Existing Area Alarm And Replace With The Following: five (5) Amico Lcd Alert 3 Conversion Area Alarm For Allied Chemetron Digital Ii Panel 3 Gas Oav building 2 East: 1st Floor Urgent Care (beds 1-7) building 2 East: 1st Floor Exam Room 2e-1159 building 2 East: 2nd Floor Room 2e-244 building 2 East: 2nd Floor Cystoscopy building 2 East: 2nd Floor Specialty Clinic five (5) Amico Lcd Alert 3 Conversion Panel Filler Frame 4 Gang one (1) Amico Alert 4 Lcd Master Alarm Panel 20 Points Ethernet And Installation In Boiler Plant Command Center, Building 3. include Power And Wiring As Required. contractor Shall Perform All Installation And Testing Of New Master Alarm Panel With Existing Critical Medical Gas Components. contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Perform Installation Of Conversion Area Alarm Panels And Frames. the Manufacturer Procedures Take Precedence Over Other Recommended Installation And Operation Procedures. coordinate All Placement And Removal Of Lockout Tagout Devices For Any Energy Sources With The Va Cor/maintenance & Operations. protect All Equipment In Place During Replacement Activities. remove And Dispose Of Old Compressor And Other Debris As A Result Of This Work And Return Required Manifest. perform Post Installation Inspections, Testing, And Certification Of The Medical Gas System As Required By Nfpa 99. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 3 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Applicable Personnel On Site Are Required To Obtain An Occupational Safety And Health Administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The Contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Work, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And Require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection Preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified Here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, Including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For Review For Compliance With Contract Requirements In Accordance With Section 01340, Samples And Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated And Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. Aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established By The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage To Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure Differential Monitoring Documentation To Verify That Pressure Differentials In The Construction Zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For Negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper Pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The Contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep Down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In Existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To Prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And Their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A Dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom And Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special Signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel To Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of The Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The Medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To Completely Separate Construction From The Operational Areas Of The Hospital In Order To Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On Hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, Commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local Fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is Reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing Zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced To The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high Efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 Microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative Air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or Other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And Secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel Reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All Interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas Directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied Medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport These Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior Approval Of The Resident Engineer And The Medical Center. When, Approved, Debris Shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed With Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe Down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, Tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To Replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas Shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In Equipment Drip Pans And Open Containers Within The Construction Areas. All Accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose Of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, Outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The Removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris From Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes Walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: On Small Projects Developed At Medical Center, Engineering Officer May Tag Items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In Specifications. end Of Appendix appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bid, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights To Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designation In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And Ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The A/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The System Within 10 Working Days. When The A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cor And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cor. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow, Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre-approved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-1 6, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. end Of Appendix