Hvac Tenders

Details: Description Request For Quotation Doc Control No. : Form-as-pd-002 Revision No: 0 Effectivity Date : 1 September 2023 The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 04-0219, S. 2024 Procurement Activity Procurement Of The Periodic Preventive Maintenance Services For The Two (2) Unit 500 Ton Chiller, Fy 2024 For Dhsud Central Office Building – 2nd Re-bidding Mode Of Procurement Negotiated Procurement – Small Value Procurement (section 53.9) Approved Budget For The Contract (abc) Six Hundred Thousand Pesos And 03/100 (php600,000.03), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposal On Or Before 1:00 Pm, April 29, 2024. Delivery Schedule Delivery Of Goods/items Shall Be Seven (7) To Twenty (20) Calendar Days Upon Receipt Of The Approved Purchase Order. The Minimum Technical Specifications For The Said Activities Are As Follows: Terms Of Reference Procurement Of The Periodic Preventive Maintenance Services For The Two (2) Unit 500 Ton Chiller, Fy 2024 For Dhsud Central Office Building I. Background/rationale The Dhsud Building Has Two (2) Units 500 Toner Chiller Located On The Roof Deck Of The Building. The Chiller Units Produce The Chilled Water Requirements Of The Air Conditioning System That Maintains The Controlled Temperature In The Office Areas. This Preventive Maintenance Service Covers The Supply Of The Labor, Tools, Materials, And Supervision Of Technical Services For The Periodic Maintenance Of The Chiller In Order To Sustain Its Good Operational Condition, Minimize Operation Downtime And To Ensure That Sudden Breakdown Of The Chiller And The Air Conditioning System Will Be Prevented. Ii. Contract Period The Contract Period Is For Nine (9) Months Starting From April To December 2024 Upon Issuance Of The Notice To Proceed (ntp) With The Delivery Of Services To Start From The Signing Of Work Order. The Effectivity Of The Contract Is Subject To Extension While The Procurement Of The Said Services For Fy 2025 Is Yet To Be Processed. Iii. Approved Budget For The Contract (abc) The Abc For The Project Is Six Hundred Thousand Pesos And 03/100 (php600,000.03) Inclusive Of All Applicable Government Taxes As Included In The Dhsud Approved Annual Procurement Plan For Fy 2024. Iv. Scope Of Work The Service Provider Shall Provide The Department With The Following Services: 1. Provision Of At Least Nine (9) Monthly Preventive Maintenance Services. The Preventive Maintenance Services Shall Be Done During Weekends From 8:00 Am To 5:00 Pm; 2. Supervision Of The Preventive Maintenance Activities Of The Chiller Units And Its Components As Per Attached Preventive Maintenance Checklist; 3. Conduct Of Minor Repairs Needed To Keep The Chiller Effectively Operating Within The Parameters. The Minor Repairs Are The External Parts Of The Chiller But Not Limited To The Following: A. Retightening Of Mechanical And Electrical Fittings; B. Thermal Scanning; C. Megger Testing; D. Testing Of The Solenoid Valve; E. Testing Of The Pressure Transducer; F. Leak Testing Of Gauges’ Connections; And G. Compressor Vibration Testing. 4. Conduct Of Annual Change Oil Of Chiller No. 1 And 2 Including The Supply Of Compressor Oil, Filter Core, Labor, And Technical Supervision; 5. Provision Of The Necessary Tools And Equipment To Perform The Preventive Maintenance Services; 6. Recommendations For More Efficient Operating Conditions Of The Units Involved In The Preventive Maintenance Program; 7. Submission Of Detailed Reports Based On The Schedule Of Activities And Maintenance. V. Duties And Responsibilities Of The Service Provider The Service Provider Shall: 1. Perform All Services Using Personnel Who Are Specialists In Heating, Ventilation And Air Conditioning (hvac), Electro-mechanical And Electronic System Maintenance Service; 2. Ensure That Services Personnel Shall Comply With The Safety Regulations Set Forth By The Department; 3. Ensure That Services Personnel Shall Be Provided With The Necessary Safety Equipment; And 4. Ensure That Chemical Containers Used And Generated Waste Materials In The Course Of The Preventive Maintenance Services Shall Be Disposed Of Properly By The Service Provider. Vi. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Upon Inspection And Acceptance By The General Services Division Of The Preventive Maintenance Activities Done And Duly Noted By The Undersecretary For Administrative And Finance Services, Subject To The Submission Of A Periodic Billing Invoice, Delivery Receipt For Supplied Materials, Activities Picture Report, And Service Report. Vii. Qualifications Of The Service Provider The Service Provider Shall Submit The Following Documents: 1. Latest Business Permit Showing That Its Primary Business Is On Treatment Of Cooling Towers And With At Least Five (5) Years Of Experience In The Business; 2. Philgeps Registration Number; And 3. Materials Safety And Data Sheet Of The Compressor Oil And Refrigerant To Be Used; And 4. Latest Trainings Certificate Of Service Engineers And Technicians Who Will Conduct The Periodic Preventive Maintenance Of Chillers To Warrant That It Shall Provide Only Skilled, And Well-trained Technical Personnel To Ensure Proper Implementation Of The Preventive Maintenance Activities. Terms And Conditions: 1. Delivery Of Goods/items Shall Be Seven (7) To Twenty (20) Calendar Days Upon Receipt Of The Approved Purchase Order; 2. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 3. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 4. Please Submit An E-copy Of The Following Documentary Requirements; A. Philgeps Registration Number/certificate Of Philgeps Membership; B. 2024 Mayor’s Permit/business Permit; And (note: In Case The Permit Is Recently Expired, Please Submit The Same And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss): Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To Processing Of Payment Supporting Documents (as May Be Applicable): For Sole Proprietorship – Dti Business Name Registration; For Partnership/corporations: Notarized Special Power Of Attorney, Or Notarized Secretary’s Certificate, Whichever Is Applicable D. If The Authorized Representative In The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government Issued Identification Card Of Both Signatories E. Latest Income/business Tax Return Duly Stamped And Received By The Bureau Of Internal Revenue, And Duly Validated With The Tax Payments Made Thereon. Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation Slrq/(lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division Reply Slip Procurement: Supply Of Labor, And Materials For The Water Treatment Of Two (2) Units Cooling Tower For Dhsud Central Office Building - 2nd Rebidding Request For Quotation No.: 04-0219, S. 2024 _______________ Date Dr. Abrian Joy B. Orencia Oic-procurement Division Department Of Human Settlements And Urban Development 8th Floor, Administrative Services Dhsud Bldg. Kalayaan Avenue, Cor. Mayaman St. Quezon City Dear Dr. Orencia: This Is To Submit The Following Bid Quotation/proposal For The Subject Procurement With A Total Bid Price Of __________________________________ Pesos (php________.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges: Quantity Unit Description I Hereby Certify That The Above Bid Quotation/proposal Is True And Correct, And I Accept The Rights Of The Department Of Human Settlements And Urban Development, As The Procuring Entity, Under Section 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Thank You. Truly Yours, Name Of Company : ______________________________________ Name Of Authorized Representative: ______________________________________ Designation/position : ______________________________________ Address : ______________________________________ Telephone No./mobile No. : ______________________________________ Email Address : ______________________________________ Philgeps Registration No. : ______________________________________ Tax Identification No : ______________________________________ : ______________________________________ Type Of Registration : Vat󠄀 ( ) Non-vat ( ) Payment Details: Bank Name/ Branch : ______________________________________ Bank Account Number : ______________________________________ (note: For Bank Account Maintained Other Than Land Bank Of The Philippines (lbp), The Corresponding Bank Charges Shall Be Borne/paid By The Supplier As Deduction From The Amount Of Payment Transferred To Their Account.) Signature : ______________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]

Details: Description Request For Quotation Doc Control No. : Form-as-pd-002 Revision No: 0 Effectivity Date : 1 September 2023 The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 04-0169, S. 2024 Procurement Activity Procurement Of The Periodic Preventive Maintenance Services For The Two (2) Unit 500 Ton Chiller, Fy 2024 For Dhsud Central Office Building Mode Of Procurement Negotiated Procurement – Small Value Procurement (section 53.9) Approved Budget For The Contract (abc) Six Hundred Thousand Pesos And 03/100 (php600,000.03), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposal On Or Before 1:00 Pm, April 8, 2024. Delivery Schedule Delivery Of Goods/items Shall Be Seven (7) To Twenty (20) Calendar Days Upon Receipt Of The Approved Purchase Order. The Minimum Technical Specifications For The Said Activities Are As Follows: Terms Of Reference Procurement Of The Periodic Preventive Maintenance Services For The Two (2) Unit 500 Ton Chiller, Fy 2024 For Dhsud Central Office Building I. Background/rationale The Dhsud Building Has Two (2) Units 500 Toner Chiller Located On The Roof Deck Of The Building. The Chiller Units Produce The Chilled Water Requirements Of The Air Conditioning System That Maintains The Controlled Temperature In The Office Areas. This Preventive Maintenance Service Covers The Supply Of The Labor, Tools, Materials, And Supervision Of Technical Services For The Periodic Maintenance Of The Chiller In Order To Sustain Its Good Operational Condition, Minimize Operation Downtime And To Ensure That Sudden Breakdown Of The Chiller And The Air Conditioning System Will Be Prevented. Ii. Contract Period The Contract Period Is For Nine (9) Months Starting From April To December 2024 Upon Issuance Of The Notice To Proceed (ntp) With The Delivery Of Services To Start From The Signing Of Work Order. The Effectivity Of The Contract Is Subject To Extension While The Procurement Of The Said Services For Fy 2025 Is Yet To Be Processed. Iii. Approved Budget For The Contract (abc) The Abc For The Project Is Six Hundred Thousand Pesos And 03/100 (php600,000.03) Inclusive Of All Applicable Government Taxes As Included In The Dhsud Approved Annual Procurement Plan For Fy 2024. Iv. Scope Of Work The Service Provider Shall Provide The Department With The Following Services: 1. Provision Of At Least Nine (9) Monthly Preventive Maintenance Services. The Preventive Maintenance Services Shall Be Done During Weekends From 8:00 Am To 5:00 Pm; 2. Supervision Of The Preventive Maintenance Activities Of The Chiller Units And Its Components As Per Attached Preventive Maintenance Checklist; 3. Conduct Of Minor Repairs Needed To Keep The Chiller Effectively Operating Within The Parameters. The Minor Repairs Are The External Parts Of The Chiller But Not Limited To The Following: A. Retightening Of Mechanical And Electrical Fittings; B. Thermal Scanning; C. Megger Testing; D. Testing Of The Solenoid Valve; E. Testing Of The Pressure Transducer; F. Leak Testing Of Gauges’ Connections; And G. Compressor Vibration Testing. 4. Conduct Of Annual Change Oil Of Chiller No. 1 And 2 Including The Supply Of Compressor Oil, Filter Core, Labor, And Technical Supervision; 5. Provision Of The Necessary Tools And Equipment To Perform The Preventive Maintenance Services; 6. Recommendations For More Efficient Operating Conditions Of The Units Involved In The Preventive Maintenance Program; 7. Submission Of Detailed Reports Based On The Schedule Of Activities And Maintenance. V. Duties And Responsibilities Of The Service Provider The Service Provider Shall: 1. Perform All Services Using Personnel Who Are Specialists In Heating, Ventilation And Air Conditioning (hvac), Electro-mechanical And Electronic System Maintenance Service; 2. Ensure That Services Personnel Shall Comply With The Safety Regulations Set Forth By The Department; 3. Ensure That Services Personnel Shall Be Provided With The Necessary Safety Equipment; And 4. Ensure That Chemical Containers Used And Generated Waste Materials In The Course Of The Preventive Maintenance Services Shall Be Disposed Of Properly By The Service Provider. Vi. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Upon Inspection And Acceptance By The General Services Division Of The Preventive Maintenance Activities Done And Duly Noted By The Undersecretary For Administrative And Finance Services, Subject To The Submission Of A Periodic Billing Invoice, Delivery Receipt For Supplied Materials, Activities Picture Report, And Service Report. Vii. Qualifications Of The Service Provider The Service Provider Shall Submit The Following Documents: 1. Latest Business Permit Showing That Its Primary Business Is On Treatment Of Cooling Towers And With At Least Five (5) Years Of Experience In The Business; 2. Philgeps Registration Number; And 3. Materials Safety And Data Sheet Of The Compressor Oil And Refrigerant To Be Used; And 4. Latest Trainings Certificate Of Service Engineers And Technicians Who Will Conduct The Periodic Preventive Maintenance Of Chillers To Warrant That It Shall Provide Only Skilled, And Well-trained Technical Personnel To Ensure Proper Implementation Of The Preventive Maintenance Activities. Terms And Conditions: 1. Delivery Of Goods/items Shall Be Seven (7) To Twenty (20) Calendar Days Upon Receipt Of The Approved Purchase Order; 2. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 3. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 4. Please Submit An E-copy Of The Following Documentary Requirements; A. Philgeps Registration Number/certificate Of Philgeps Membership; B. 2024 Mayor’s Permit/business Permit; And (note: In Case The Permit Is Recently Expired, Please Submit The Same And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss): Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To Processing Of Payment Supporting Documents (as May Be Applicable): For Sole Proprietorship – Dti Business Name Registration; For Partnership/corporations: Notarized Special Power Of Attorney, Or Notarized Secretary’s Certificate, Whichever Is Applicable D. If The Authorized Representative In The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government Issued Identification Card Of Both Signatories Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation Slrq/(lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division Reply Slip Procurement: Supply Of Labor, And Materials For The Water Treatment Of Two (2) Units Cooling Tower For Dhsud Central Office Building Request For Quotation No.: 04-0169, S. 2024 _______________ Date Dr. Abrian Joy B. Orencia Oic-procurement Division Department Of Human Settlements And Urban Development 8th Floor, Administrative Services Dhsud Bldg. Kalayaan Avenue, Cor. Mayaman St. Quezon City Dear Dr. Orencia: This Is To Submit The Following Bid Quotation/proposal For The Subject Procurement With A Total Bid Price Of __________________________________ Pesos (php________.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges: Quantity Unit Description I Hereby Certify That The Above Bid Quotation/proposal Is True And Correct, And I Accept The Rights Of The Department Of Human Settlements And Urban Development, As The Procuring Entity, Under Section 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Thank You. Truly Yours, Name Of Company : ______________________________________ Name Of Authorized Representative: ______________________________________ Designation/position : ______________________________________ Address : ______________________________________ Telephone No./mobile No. : ______________________________________ Email Address : ______________________________________ Philgeps Registration No. : ______________________________________ Tax Identification No : ______________________________________ : ______________________________________ Type Of Registration : Vat󠄀 ( ) Non-vat ( ) Payment Details: Bank Name/ Branch : ______________________________________ Bank Account Number : ______________________________________ (note: For Bank Account Maintained Other Than Land Bank Of The Philippines (lbp), The Corresponding Bank Charges Shall Be Borne/paid By The Supplier As Deduction From The Amount Of Payment Transferred To Their Account.) Signature : ______________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]

Details: This Consultation Concerns Network Diversion Works As Part of the Deconstruction Then Construction of the New Building E “Phase 2” of the Modernization of the Abbeville Ch. These are more precisely Lots 2 "rerouting of HVAC networks" and 3 "rerouting of electricity networks". These Lots No. 2 and 3 are launched in advance according to an adapted procedure and in the form of “small lots” in accordance with the provisions of Articles L.2123-1-3°, R.2123-1-2°, R. 2123 -4 and R. 2123-5 of the Public Order Code. This Consultation is part of the operation of the Modernization Work on Building E Phase 2 at the Abbeville Hospital Center, several batches of which will be launched in the form of a formalized procedure comprising small batches (1, 2, 3 , 4, 9, 10 and 11). The main works requested are described in the general technical clauses (cctg) and the specific technical clauses (cctp) of the lots, as well as in their annexes. Place of performance: Ch D'abbeville - 43, Rue De L'isle - 80 100 Abbeville.

Details: The Work Will Be Carried Out In 5 Separate Lots According To The Following Lots:-lot No.1: Facades – Covering – Locksmithing-lot No.2: Exterior joinery-lot No.3: Insulation – Partitions – Lining – Masonry – Tiling – Interior joinery – Painting – Soft floors – lot No4: Electricity-lot No5: HVAC - Plumbingfor Each Lot, The Market Is An Ordinary Market. The deadline is a maximum of 11 months of work including 2 months of site preparation from the start of work service order. The project owner, in the interest of promoting employment and combating exclusion, has decided to apply the provisions of article L2112-2 of the public procurement code by including it in the specifications Of These Markets A Mandatory Clause For Integration Through Economic Activity. This clause is applicable to the entire contract. The company which will be awarded the contract must carry out an integration action allowing access or return to employment for people experiencing particular social or professional difficulties. Article 3 of this Regulation specifies the conditions of implementation.

Details: This Is A Sources Sought Notice Only. This Is Not A Request For Quotes And No Contract Will Be Awarded From This Announcement. The Government Will Not Provide Any Reimbursement For Responses Submitted In Response To This Source Sought Notice. Respondents Will Not Be Notified Of The Results Of The Evaluation. if A Solicitation Is Issued It Shall Be Announced At A Later Date, And All Interest Parties Must Respond To That Solicitation Announcement Separately. Responses To This Notice Are Not A Request To Be Added To A Prospective Bidders List Or To Receive A Copy Of The Solicitation. the Purpose Of This Announcement Is To Perform Market Research To Gain Knowledge Of Potential Qualified Sources And Their Size Classification Relative To Naics 238220, (j045) With A Size Standard $19m. The Department Of Veterans Affairs (va), Network Contracting Office 1 (nco 1) Is Seeking To Identify Any Vendor Capable Of Providing Plumbing And Pipefitting Services Per The Statement Of Workâ below. this Sources Sought Notice Provides An Opportunity For Respondents To Submit Their Capability And Availability To Provide The Requirement Described Below. Vendors Are Encouraged To Submit Information Relative To Their Capabilities To Fulfill This Requirement, In The Form Of A Statement That Addresses The Specific Requirement Identified In This Sources Sought. Information Received From This Sources Sought Shall Be Utilized To Facilitate The Contracting Officer S Review Of The Market Base, For Acquisition Planning, Size Determination, And Procurement Strategy. submission Instructions: Interested Parties Who Consider Themselves Qualified To Perform The Services Are Invited To Submit A Response To This Sources Sought Notice By 5pm Est, Monday, April 15, 2024. All Responses Under This Sources Sought Notice Must Be Emailed To Rosangela.pereira@va.gov With Rfq # 36c24124q0326 In The Subject Line. Telephone Inquiries Will Not Be Accepted Or Acknowledged, And No Feedback Or Evaluations Will Be Provided To Companies Regarding Their Submissions. interested Parties Should Complete The Attached Sources Sought Worksheet. Parties May Submit Additional Information Related To Their Capabilities, Provided It Contains All The Requirements Contained In The Sources Sought Worksheet. Responses To This Sources Sought Shall Not Exceed 8 Pages. In Addition, All Submissions Should Be Provided Electronically In A Microsoft Word Or Adobe Pdf Format. attachment 1 sources Sought Worksheet qualification Information: company / Institute Name: _______________________________________________________ address: ______________________________________________________________________ phone Number: ________________________________________________________________ point Of Contact: _______________________________________________________________ e-mail Address: ________________________________________________________________ unique Entity Identifier (uei) #:â ___________________________________________________ cage Code: __________________________________________________________________ sam Registered: (y / N) other Available Contract Vehicles Applicable To This Sources Sought (gsa/fss/nasa Sewp/etc): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ socio-economic Status: vip Verified Sdvosb: (y / N) vip Verified Vosb: (y / N) 8(a): (y / N) hubzone: (y / N) economically Disadvantaged Women-owned Small Business: (y / N) women-owned Small Business: (y / N) small Business: (y / N) note: Respondent Claiming Sdvosb And Vosb Status Shall Be Registered And Center For Veterans Enterprise (cve) Verified In Vetbiz Registry Www.vetbiz.gov. based On The Responses To This Sources Sought Notice/market Research, This Requirement May Be Set-aside For Sdvosb, Vosb, Small Businesses Or Procured Through Full And Open Competition. capability Statement: provide A Brief Capability And Interest In Providing The Service As Listed In Attachment 2 Statement Of Work With Enough Information To Determine If Your Company Can Meet The Requirement. The Capabilities Statement For This Sources Sought Is Not A Request For Quotation, Request For Proposal, Or Invitation For Bid, Nor Does It Restrict The Government To An Ultimate Acquisition Approach, But Rather The Government Is Requesting A Short Statement Regarding The Company S Ability To Provide The Services Outlined In The Sow. Any Commercial Brochures Or Currently Existing Marketing Material May Also Be Submitted With The Capabilities Statement. This Synopsis Is For Information And Planning Purposes Only And Is Not To Be Construed As A Commitment By The Government. The Government Will Not Pay For Information Solicited. Respondents Will Not Be Notified Of The Results Of The Evaluation. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ attachment 2 statement Of Work plumbing And Pipefitting provide All Labor, Transportation, Materials, Apparatus, Tools, Equipment And Permits Necessary For The Following Work. The General Limit Of The Specified Work Area Will Be Located At The Vamc, 830 Chalkstone Ave., Providence, Ri 02908 And Other Properties Either Owned Or Leased By The Vamc. The Work Will Entail The Miscellaneous Electrical Maintenance, Repair And Installation Projects As Well 24-hour Electrical Emergency Service Call Response. place Of Performance department Of Veterans Affairs vamc Providence 830 Chalkstone Avenue providence, Ri, 02908 period Of Performance five (5) Years From Date Of Issuance. a. Pipefitter Maintenance, Repair, Installation & Fabrication Projects the Contractor Will Be Tasked To Do The Following Types Of Pipefitting Work: install And Repair High, Medium And Low Pressure Steam Systems. Install, Repair And Test Fire Sprinkler Systems. Install And Repair Domestic Hot/cold Water Systems. Install And Repair Hot Water Boilers And The Associated Hot Water Distribution Systems. Install And Repair Sanitary And Storm Water Sewer Systems. Install And Repair Sinks, Toilets, Faucets And The Related Domestic Water System Piping & Valves. Install And Repair Medical And Natural Gas Systems. Repair Pipe And Valve Insulation That Is Damaged During The Course Of A Repair Project. Provide Miscellaneous Metal Fabrication And Repair Projects. Parts May Be Purchased By The Va. emergency & Repair Service Work the Contractor Will Be Required To Provide 24/7 Response To Pipefitting, Water System, Fire Sprinkler System, Steam System, Medical And Natural Gas System Piping Problems. Response Time Will Be With-in 2 Hours Time Frame. qualifications the Contractor Must Be A Licensed Plumber & Pipefitter In The State Of Rhode Island And Massachusetts. The Contractor Must Provide A Copy Of Their License To Be Considered For Award. the Contractor Must Be Licensed To Install And Repair Fire Sprinkler Systems In The State Of Rhode Island And Massachusetts. Tthe Contractor Must Provide A Copy Of Their License To Be Considered For Award. the Contractor Must Be An A.s.m.e. Certified Welder. The Contractor Must Provide A Copy Of Their License To Be Considered For Award. the Contractor Must Have A Minimum Of 5 Years Experience Working In The Hospital Environment. b. Infection Control contractor Shall Conform To The Infection Control Measures As Specified In Attachment A. Infection Control Procedures c. Work Hours And Project Sequence routine Project Work Can Start As Early As 7:00 Am And Work Past 4:30pm Week Days. Weekend Work Needs To Be Approved By The Fms Supervisor. If The Contractor Desires To Work During Periods Other Than Above, He Must Notify The Contracting Officer Three (3) Working Days In Advance Of His Desire To Work During Other Periods To Allow Determination Of Availability Of Additional Inspection Forces, Determination Of Impact On Existing Health Care And Facility Operations, And For Notification Of Fire, Security And Safety Personnel. When The Contracting Officer Determines That There Are No Adverse Impacts To Health Care And Facility Operations And That Inspection Forces Are Reasonably Available, He/she May Authorize The Contractor To Perform Work During Periods Other Than Normal Duty Hours/days. However, If Inspectors Are Required To Perform In Excess Of Their Normal Duty Hours/days Solely For The Benefit Of The Contractor, The Actual Cost Of The Inspection, At Overtime Rates, Will Be Charged To The Contractor And Will Be Deducted From The Final Payment Of The Contract Amount. (note: If Applicable, At Time Of Award This Paragraph Will Be Modified To The Negotiated Schedule For This Project). Work In The Operating Room Suite Shall Be Performed Outside Normal Work Hours. Other Critical Care Areas May Also Require Work To Be Done Outside The Normal Work Hours. These Critical Care Areas Include The Intensive Care Unit, The Emergency Room, Specialty Clinics And Exam Rooms. emergency Service Work Will Occur As Conditions Dictate. The Following Federal Legal Holidays Are Observed: date holiday january 01 new Year S Day third Monday Of January birthday Of Martin Luther King, Jr. third Monday Of February washington S Birthday last Monday Of May memorial Day june 19 juneteenth National Independence Day july 04 independence Day first Monday In September labor Day second Monday In October columbus Day november 11 veterans Day fourth Thursday In November thanksgiving Day december 25 christmas Day note: Any Of The Above Holidays Falling On A Saturday Will Be Observed The Preceding Friday, Holidays Falling On A Sunday Will Be Observed On The Following Monday. prior To Commencing Work On The Job Initially, Resumption Of Work After Prolonged Interruption (7 Calendar Days Or More), Commencement Of Any Warranty Work, And Upon Completion Of Warranty Work, The Contractor Must Notify The Contracting Officer (or His/her Contracting Officer S Representative). When Relocating To New Sites, Returning To Sites For Follow-up Work On A Phased Work Plan, Notification To The Contracting Officer S Representative Is Sufficient. Notification Should Be By Personal Contact; However, Advance Notification May Be By Telephone, Or In Writing, And Should Be Accomplished Sufficiently In Advance To Allow Scheduling Of Inspection Forces. The Purpose Of The Above Precautions Is To Ensure Construction Inspection And Recording Of Work Proceedings. d. Ordering individual Task Orders (to) Will Be Issued On An As Needed Basis During The Period Of Performance Specified. The Tos Will Be Issued Based On Proposals From The Contractor That Are Developed From Scopes Of Work Provided By The Pvamc Cor. any Services To Be Furnished Under This Contract Will Be Ordered By Issuance Of Tos By The Individuals Or Activities Designated In This Contract. Any Federal Contracting Officer, At The Locations Specified In The Solicitation, Or As Approved In Writing By The Issuing Office Contracting Officer, Is Authorized To Issue Orders Under The Bpa Contract Within The Individual S Warrant Levels. orders May Be Issued From Date Of Contract Award Until The Last Day Of The Bpa Period Of Performance. The Government Reserves The Right To Unilaterally Modify The Contract To Incorporate Any Future Statutory Changes. all Tos Are Subject To The Terms And Conditions Of This Contract. In The Event Of Conflict Between A To And This Contract, The Contract Will Govern. The Government Reserves The Right To Incorporate Additional Clauses, As Appropriate, Into Individual To Solicitations And Awards. e. Task Order Limitations minimum Order: When The Government Requires Services Covered By This Contract In An Amount Less Than $2,500 The Government Will Issue A Credit Card Purchase Order And Not A Task Order. maximum Order: The Typical Maximum Task Order Limitation Is $150,000 Excluding Subsequent In-scope Modifications. The Government May Combine Several Projects, As Indicated By Separate Statements Of Work And Individual Line Items, In One Task Order, As Required. the Maximum Value Of The Contract Will Not Exceed $1 Million Over The Life Of The Contract. the Government At Its Option May In A Rare Case Include Projects Exceeding $150,000. However, Contractors Will Not Be Obligated To Compete Nor Required To Accept Such Task Orders Under The General Terms Of The Contract. This Is Not A Requirements Contract. Transportation, Handling, And Storage the Contractor Shall Coordinate With Suppliers And Shippers To Ensure That Incoming Materials Are Properly Identified With The Contractor S Name, Contract Number And Project Title. The Contractor Shall Designate An Authorized Individual To Be Available To Receive Shipment. The Government Warehouse Facilities Are Not The Shipping Point And Are Not Available For Contractor S Use. The Government Will Not Provide Storage Other Than That Available At The Project Site. storage Of Supplies, Materials And Equipment On The Project Site Shall Be Accomplished In Such A Manner So As To Prevent Mechanical And Climatic Damage And Loss Due To Vandalism Or Theft. Equipment Temporarily Removed In The Performance Of Work And Stored On The Job Site Shall Be Stored And Protected In Accordance With Previous Paragraphs, And Shall Be Replaced In A Condition Compatible With Its Original State. Security For Equipment And Material Removed From The Job Site For Temporary Storage Until Reuse Shall Be The Responsibility Of The Contractor. F. Cleanup And Disposal Of Debris And Fill Materials at The End Of Each Workday, The Contractor Shall Clean Up The Work And Storage Areas And Stack All Materials In A Manner Approved By The Contracting Officer Or His/her Designated Representative. Upon Completion Of A Project, The Contractor Shall Ensure That All Dirt, Trash, And Debris Resulting From The Construction Operations Are Removed From The Work Area. Unless Directed Otherwise In The Contract Or By The Contracting Officer, Disposal Of Debris Shall Be Made At The Contractor S Expense And Shall Be Delivered To A State Approved Disposal Site Located Off The Va Grounds And/or Cboc Locations. Debris Shall Not Be Left In Such A Manner That Wind Or Other Weather Conditions Can Cause The Debris To Be Scattered Outside The Work Area Or Inside The Facilities Via Local Foot Traffic. g. Infection Control Procedures attachment A infection Control Procedures Part 1 General definitions construction Type A - Inspection And Non-invasive Activities. Includes, But Is Not Limited To: Removal Of Ceiling Tiles For Visual Inspection Limited To 1 Tile Per 50 Square Feet; Painting (but Not Sanding); Wall Covering; Electrical Trim Work; Minor Plumbing; And Activities Which Do Not Generate Dust Or Require Cutting Of Walls Or Access To Ceilings Other Than For Visual Inspection. construction Type B - Small Scale, Short Duration Activities That Create Minimal Dust. Includes, But Is Not Limited To: Installation Of Telephone Or Computer Cabling; Access To Pipe Chase Spaces; Cutting Of Walls Or Ceilings Where Dust Migration Can Be Controlled. construction Type C - Any Work, Which Generates A Moderate To High Level Of Dust Or Requires Demolition Or Removal Of Any Fixed Building Components Or Assemblies. Includes, But Is Not Limited To: Sanding Of Walls For Painting Or Wall Covering; Removal Of Floor Coverings, Ceiling Tiles And Casework; New Wall Construction; Minor Ductwork Or Electrical Work Above Ceilings; Major Cabling Activities; And Any Activity Which Cannot Be Completed Within A Single Work Shift. construction Type D - Major Demolition And Construction Projects. Includes, But Is Not Limited To: Activities That Require Consecutive Work Shifts; Require Heavy Demolition Or Removal Of A Complete Ceiling System; And New Construction. group 1 Lowest Risk Patient Risk Group - Office Areas group 2 Medium Risk Patient Risk Group - Cardiology, Echocardiography, Laboratories, Nuclear Medicine, Physical Therapy, Radiology/mri, Respiratory Therapy group 3 Medium-high Risk Patient Risk Group - Emergency Room, Day Surgery, Pharmacy, Endoscopy group 4 Highest Risk Patient Risk Group - Dialysis Unit; Oncology Unit; Operating Rooms; Sterile Processing, Cardiac Catheterization & Angiography Areas, Intensive Care Unit(s); Medical/surgical Nursing Units, Post-anesthesia Care Units. hepa - High Efficiency Particulate Air hepa Filtered Equipment That Uses A Hepa Filter That Complies With Mil-std-282 Method 102.9.1 And Captures A Minimum Of 99.97% Of Particulate Matter That Is 0.3 Micron In Diameter. level Of Infection Control - Class I, Ii, Iii Or Iv, As Determined From The Infection Control Risk Assessment Matrix. description the Purpose Of The Infection Control Procedures Are To Minimize The Risk Of Infection During Construction By Maintaining The Integrity Of The Environment, And Controlling The Spread Of Dust. the Following Infection Control Matrix Defines The Matrix Of Precautions To Be Implemented For Construction, Demolition And Renovation. Matching The Planned Construction Type With The Patient Risk Group On The Matrix Defines The Minimum Level Of Infection Control Required (class I, Ii, Iii Or Iv). risk Level type A construction Activity type B Type C Type D group 1 Lowest Risk class I class Ii Class Ii Class Iii/iv group 2 Medium Risk class I class Ii Class Iii Class Iv group 3 High Risk class Ii class Ii Class Iii/iv Class Iv group 4 Highest Risk class I: class Ii class Iii/iv Class Iii/iv Class Iv execute Work By Methods To Minimize Raising Dust And Fumes From Interior And Exterior Construction Operations. water Mist Work Surfaces To Control Dust immediately Replace A Ceiling Tile Displaced For Visual Inspection use Travel Routes That Minimize Exposure Of Patients To Construction Workers, Materials, Tools, And Equipment. schedule Utility Interruptions During Periods Of Low Hospital Activity. class Ii: In Addition To Precautions For Class I: provide Temporary Icra Barrier Around Construction Area To Prevent Airborne Dust From Dispersing Into Atmosphere Using Fire Resistive Polyethylene Secured By Poles, Clips And Tape With Zipper Door Access Or Use Approved Self-contained Icra Cart With Telescoping Icra Barrier At Every Opening In Ceiling. hepa Vacuum Upper Surfaces Of Ceiling Tiles Prior To Removal, After Removal Of First Tile. seal Unused Doors With Tape Or Cover Doors With Fire Resistive Polyethylene And Seal All 4 Edges. block Off And Seal Air Vents In Work Area, Or Isolate Hvac System In Areas Where Work Is Being Performed To Prevent Contamination Of Ducted Systems. place Adhesive Walk-off Mats At Entrance And Exit Of Work Areas. tightly Cover Waste Containers Before Removing From The Work Area. hepa Vacuum Work Surfaces And Waste Containers Before Removing From The Work Area. hepa Vacuum Worker Clothing, Tools, Materials, And Equipment Before Leaving The Work Area. class Iii: In Addition To The Precautions For Class I And Ii: maintain Negative Air Pressure Within Work Area 24 Hours Per Day, 7 Days Per Week By Utilizing Hepa Equipped Air Filtration Units, Preferably With Exhaust To Exterior Via Windows, And Install Manometer And Record Daily Readings. seal Holes, Pipes, Conduits, And Punctures Through Walls And Floors Within The Work Area Using Fire-safe, Impermeable Materials. (obtain Penetration Permit For Any New Penetrations Involved In The Work.) construct Anteroom (construction Vestibule) Contiguous With Work Area And Require All Personnel To Pass Through This Anteroom So They Can Be Vacuumed Using A Hepa Vacuum Cleaner Before Leaving Work Site. do Not Remove Icra Barriers From The Work Area Until The Completed Project Is Thoroughly Cleaned By The Contractor And The Va S Environmental (housekeeping) Services Department, And Inspected By The Va Project Manager. class Iv: In Addition To Precautions For Class I, Ii And Iii: no Work Is Permitted In Areas Occupied By Patients. all Personnel Entering Work Site Are Required To Wear Head Covers, Shoe Covers And Coveralls. Head Covers, Shoe Covers And Coveralls Must Be Changed Within The Anteroom (construction Vestibule) Each Time The Worker Exits The Work Area. do Not Remove Icra Barriers From The Work Area Until The Completed Project Is Thoroughly Cleaned By The Contractor, The Va S Environmental (housekeeping) Services Department And Inspected By The Va Project Manager. conduct Work By Implementing The Appropriate Level Of Infection Control As Required Or As Noted Herein. submittals government Approval Is Required For Submittals With A "g" Designation; Submittals Not Having A "g" Designation Are For Information Only. sd-06 Test And Inspection Reports Air Sampling Results infection Control Compliance Checklists logs Of Negative Pressure Measurements For Work Site; Sd-07 Certificates employee Training; vamc Infection Control Construction Permits; G quality Assurance qualifications all Personnel Are Required To Wear N95 Respirators, Disposable Booties And Coveralls When Working Inside The Containment. These Are To Be Removed When Exiting The Work Area. all Personnel Are To Be Trained On Infection Control Procedures And These Work Procedures. equipment fire Retardant Polyethylene Hepa Filtered Vacuum hepa Filtered Negative Air Machine Duct Tape framing And Other Materials Necessary To Isolate The Work Area power Equipment That Generates Dust Will Have Dust Collection Equipment Attached. project/site Conditions existing Conditions perform Work Without Damage Or Contamination Of Adjacent Areas. Where Existing Work Is Damaged Or Contaminated, Restore Work To Its Original Condition Or Better As Determined By The Contracting Officer. sequencing And Scheduling all Work Will Be Coordinated With The Hospital Infection Control Office, Facility Director, Safety Department, Security Office And Work Will Not Commence Until The Infection Control Construction Permit Has Been Approved By Vamc For That Specific Work Area, Including Designation Of The Pre-determined Debris Removal Routes. any Issue That Could Have Impact On Vamc Operations Must Be Reported To The Vamc Project Representative Before Commencement. This Would Include Containment Breeching, Loss Of Negative Pressure, Releases Of Dust/debris Into Uncontrolled Interior Building Areas Or Other Issues That Could Affect Infection Control Procedures. work Phasing And Breakout Of Specific Work Areas Shall Be In Coordination With The Contracting Officers Needs And The General Contractor's Schedule And Not Adversely Affect The Operations Of The Vamc In Any Way. part 2 Products not Used. part 3 Execution preparation obtain An Infection Control Construction Permit Prior To Performing Any Work Of Construction Types A Through D As Defined Above. No Work Will Be Allowed To Proceed Until An Infection Control Construction Permit Has Been Completed And Signed And All Protective Measures Required By The Permit Are In Place. all Work Shall Be Accomplished Using The Controls Indicated In The Specifications And On The Infection Control Construction Permit For The Class Of Protection Required For The Work. removal Of A Single Ceiling Tile In A Suspended Acoustic Ceiling For Observation Purposes Only Does Not Require An Infection Control Construction Permit. existing Air Handling Ductwork, Supply And Return Grills, And/or Hvac Fresh Air Intakes Shall Be Isolated Using Air Tight Seals. elevator Use Must Be Coordinated With Facilities And Must Not Impact Vamc Operations. Time And Dates Of Waste Load Must Be Identified Each Day. erection install Impervious Barriers From Floor To Ceiling And Wall To Wall To Seal Work Areas From Non-work Areas. When Work Is In An Area Designated For Class Iv Protection, Double Impervious Barriers Shall Be Used. impervious Barriers Shall Be Constructed Of Non-combustible Or Fire Retardant Materials. Barriers Shall Be Minimum One-hour Rated Construction. Fire Retardant Polyethylene May Be Used For Impervious (dust) Barriers That Remain In Place For Not More Than 72 Hours. Construct All Other Barriers Of Gypsum Board (flame Spread Rating Of 25 Or Less In Accordance With Astm E84) On Both Sides Of Metal Steel Studs. Extend The Partitions Through Suspended Ceilings To Floor Slab Deck Or Roof. Wood Framing Is Not Allowed. At Door Openings, Use Class C ¾ Hour Fire/smoke Rated Doors And Frames With Closers. critical Barriers Are To Be Installed On All Doors And Windows And Other Entrances To The Work Area. seal All Holes, Chases, Pipe Cavities And Other Perforations Before Commencing Work. Sealants Shall Be Non-flammable Material. when Required As An Infection Control Measure, Create A Negative Air Pressure Work Area By Installing Hepa Filtered Negative Air Machines Within The Work Area To Remove Dust Particles From The Air And Exhaust To The Outside. Negative Air Pressure Shall Be Maintained At All Times, Including Non-work Periods, For The Duration Of The Work. maintain Negative Pressure Of At Least -0.02 Inches Water In All Work Areas And Document Compliance. construct An Entry/exit Chamber (construction Vestibule) For Decontaminating People And Equipment Leaving The Work Area. A Hepa Vacuum Is Required To Remove Dust From Equipment And People Leaving The Site. Disposable Ppe Shall Be Removed Prior To Exiting The Entry/exit Chamber. for Projects That Require Maintaining Negative Air Pressure Within The Work Area, Provide An Entry/exit Chamber (construction Vestibule) For Delivering Or Removing Materials And Equipment At The Worksite. delivery And Remove Of Materials And Equipment At The Worksite Must Be Completed In A Manner That Maintains The Specified Negative Air Pressure Within The Work Area At All Times. adhesive Step-off Pads At Least 24"x36" Are To Be Located At The Exit Of The Work Area Before Entering The Occupied Areas Of The Vamc. vacuum The Top Surfaces Of Ceiling Tiles Using A Hepa Vacuum Prior To Removal Of Ceiling Tiles. Traffic Shall Be Minimized To/from The Work Area. elevators Or Stairwells Within The Work Area Must Be Isolated With Impervious Barriers. activities Such As Cutting, Demolishing, And Other Large Dust Generating Activities Shall Have Work Surfaces Water-misted Prior To Impact. where Powered Equipment That Generates Dust Will Be Utilized, Such Equipment Shall Have Dust Collection Equipment Attached. provide Active Means To Prevent Airborne Dust From Dispersing Into The Atmosphere. field Quality Control inspection conduct Daily Infection Control Inspections Using The Vamc Infection Control Compliance Checklist On Page 2 Of The Infection Control Construction Permit. Daily Inspections Shall Also Be Conducted On Days When No Construction Activity Is Performed. Submit Compliance Checklist Not More Than 1 Work Day After Completing An Inspection. continuously Monitor Negative Pressure Levels. Document Negative Pressure Levels At The Start Of Work Each Day And At 2 Hour Maximum Intervals During Each Work Day. Maintain A Written Log Of Negative Pressure Levels Measured To Include Date And Time Of The Measurement. Submit Written Log Of Negative Pressure Levels Weekly And Not More Than 1 Work Day After Completing The Last Log Entry Using The Vamc Infection Control Compliance Checklist On Page 2 Of The Infection Control Construction Permit. all Barriers And Hepa Filtered Negative Pressure Are To Remain In Place Until Clearance Has Been Obtained From Vamc Representatives. This Could Include The Ic Department, Safety Department, And Environmental Services Department. tests vamc Representatives May Conduct Post Abatement And During Abatement Sampling For Dust, Mold Spores And Surface Contamination. Sampling May Be Conducted For Dusts Outside The Work Area To Assess Impact. cleaning And Disposal the Construction Area And Adjacent Areas Are To Be Kept In A Clean And Sanitary Manner, Using Damp Methods And Hepa Filtered Vacuuming. dry Sweeping Shall Not Be Allowed. any Dust Tracked Outside Of The Barriers Must Be Removed Immediately And As It Accumulates. surfaces Are To Be Cleaned Daily Or More Frequently If Needed With Vamc Approved Cleaning Products. there Shall Be No Standing Water In The Work Area. All Accidental Spills Must Be Cleaned Up Immediately And Wet Porous Material Removed Within One Hour. any Water Damaged Areas Scheduled For Impact/demolition Shall Be Removed First, Under Hepa Filtered Exhaust And Containment, With The Waste Promptly Bagged, To Reduce Aerosol Of Microbial Agent/fungi/spore From Potentially Escaping Out Of The Work Space. all Barriers Are To Be Removed Carefully To Minimize The Spread Of Contaminants. where Feasible, The Optimal Method For Removal Of Debris Is Via An Exterior Type Chute To Closed Top Containers. where Not Feasible, Waste Is To Be Removed In Clean Air Tight Covered Containers And Transported From The Work Area By A Pre-determined Route During Off-peak Hours. Such Designated Debris Removal Routes Shall Be Cleaned By Damp-mop And/or Hepa Filtered Vacuuming Prior To Being Returned To Patient/staff Use. for Work Performed Exterior To The Building Envelope, No Debris/waste Movement Shall Be Allowed Through The Building Interior Spaces. h. Access To Va Information And Va Information Systems a Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va Information And Va Information Systems For Their Employees, Subcontractors, And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, Agreement, Or Task Order. the Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. i. Records Management: the Following Standard Items Relate To Records Generated In Executing The Contract And Should Be Included In A Typical Procurement Contract: citations To Pertinent Laws, Codes And Regulations Such As 44 U.s.c Chapters 21, 29, 31 And 33; Freedom Of Information Act (5 U.s.c. 552); Privacy Act (5 U.s.c. 552a); 36 Cfr Part 1222 And Part 1228. contractor Shall Treat All Deliverables Under The Contract As The Property Of The U.s. Government For Which The Government Agency Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And/or Government Records. contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act. contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract. the Government Agency Owns The Rights To All Data/records Produced As Part Of This Contract. the Government Agency Owns The Rights To All Electronic Information (electronic Data, Electronic Information Systems, Electronic Databases, Etc.) And All Supporting Documentation Created As Part Of This Contract. Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data. contractor Agrees To Comply With Federal And Agency Records Management Policies, Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974. These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format [paper, Electronic, Etc.] Or Mode Of Transmission [e-mail, Fax, Etc.] Or State Of Completion [draft, Final, Etc.]. no Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer. The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules. contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, This Contract. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information.

Details: Request For Information/ Sources Sought this Is A Sources Sought Notice Only And It Is Not A Solicitation Announcement. the Purpose Of This Sources Sought Notice Is To Gain Knowledge Of Qualified Potential Contractors And Their Socio-economic Size Classification In Accordance With Naics Code 541380. responses Will Be Used By The Government To Make Appropriate Acquisition Decisions. See The Statement Of Work Excerpt Below; the Iowa City Va Health Care System, 601 Highway 6 W, Iowa City, Ia 52246-2209 Requires The Following: Biosafety Cabinet, Hood, Pharmacy Cleanroom Certification That Meet The Following Criteria; this Requirement Is For Testing And Certification Of All The Iowa City Va Health Care System Hoods Either Once A Year (every 12 Months +/- 30 Days) Or Twice Per Year (every 6 Months +/- 20 Days) As Described In The Attached List. Hoods Refers To All The Following: Biosafety Cabinets, Chemical Fume Hoods, Research Animal Housing Units, Research Animal Change Stations And A Hepa Unit For Research Animal Allergen Control During Cage Changes. a1.2 Certification Of Primary Engineering Controls (pec) And Secondary Engineering Controls (sec) And/or Segregated Compounding Areas (sca) this Requirement Is Also For Testing And Certification Of All Pecs, Secs And Scas As Described On The Attached List. Pecs Include Biological Safety Cabinets (bscs), Laminar Airflow Workstation (lafw), Compounding Aseptic Containment Isolators (caci), And Compounding Aseptic Isolators (cai). All Pecs, Secs And Scas Are Certified Twice A Year (every 6 Months +/_ 20 Days) As Described In The Attached List. all Pecs And Secs Are Certified Twice A Year (every 6 Months +/_ 20 Days) As Described In The Attached List. testing And Certification Of All Pecs, Secs And Scas Will Be Completed In Accordance With The Latest Version Of United States Pharmacopeia (usp) Chapter , And Usp Chapter Or Current Guidelines As Delineated Below a.2 Background: the Icvahcs Is Required To Maintain All Hoods, Pecs, Secs And Scas That Are In Use For Staff And Product Protection. This Requirement Will Describe All Testing And Certification Activities Required For All Hoods, Pecs, Secs, And Scas All Are Considered Engineering Controls Used For Personnel Protection And/or Product Protection And Must Be Certified To Industry Standards To Ensure They Are Providing The Required Protection. the Icvahcs Is Pursuing A Contract For Standardizing Testing Criteria Appropriate For All Pecs, Secs, And Scas Used Pursuant To Current Usp Chapter And Chapter Standards Using Controlled Environment Testing Association (ceta) Certified National Board Of Testing (cnbt) Certified Individuals To Establish Consistent Pec Certification Procedures Using The Certification Guide For Sterile Compounding Facilities Cag-003-2022 Or Current Guidelines. Although Usp States That Certification Procedures Such As Those Outlined Cag-003-2022 Shall Be Performed, Veterans Affairs (va) Will Be Requiring That Cag-003-2022 Be Used In Lieu Of Any Other Such As Procedures That May Exist. Testing Procedures Shall Be Maintained In Compliance With All Current Applicable Standards. Cag 001-2005 Ceta Guide For The Use Of Compounding Aseptic Isolators In Healthcare Facilities, Revised December 8, 2008 And Cag-002-2006 Ceta Compounding Isolator Testing Guide Revised December 8, 2008, Or Current Guidelines, Will Also Be Used As The Applicable Standard For Their Respective Pec. the United States Pharmacopeial Convention (usp) Establishes Standards For Cleanroom Design, Environmental Monitoring, And Competencies For The Preparation, Handling, And Storage Of Csps. The Joint Commission (tjc) Accreditation Manual For Home Care, Effective January 13, 2018, Established New Medication Compounding (mc) Standards For Non-sterile And Sterile Compounded Preparations Which Are Based On Usp Standards. The Food And Drug Administration (fda) Has The Authority To Inspect Va Medical Facilities Under The Draft Guidance On Insanitary Conditions At Compounding Facilities Which Was Published In August 2016. certification Procedures Defined In Ceta Cag-003-2022 Shall Be Performed By A Ceta National Board Of Testing (cnbt) Certified Testing Individual No Less Than Every 6 Months (= Or 20 Days) Or Whenever The Pec Or Room Is Relocated Or Altered Or When Major Service To The Sterile Compounding Facility Is Performed. icvahcs Is Also Pursuing Contracting For The Following Tasks As Outlined In Current Usp And Usp . monthly Surface Sampling Of Described Pecs, Secs And Scas Under Dynamic Operating Conditions semi-annual Viable Air And Surface Sampling (fungal And Microbial) Of Described Pecs And Secs Under Dynamic Operating Conditions. semi-annual Hazardous Drug (hd) Wipe Sampling Of Thirty Pre-determined Locations Where Hds Are Handled. Locations Will Be Determined By The Cor In Collaboration With Pharmacy. a Semi-annual Airflow Smoke Visualization Study Of Each Pec And Sec Under Dynamic Operating Conditions replacement Of Cleanroom Hvac Ceiling Filters Once Every 5 Years, Including All Room Certification Activities Following The Filter Replacement(s) 2 Hours Of Usp797/usp800 Consulting a.3 Scope Of Work: a.3.1 Hood And Primary Engineering Control Testing And Certification a3.1.1 Biological Safety Cabinets (bscs), Caci, Cai, Lafw all Certification Of Bsc, Cai, Caci And Lfw Shall Comply With The Latest Version Of Nsf/ansi Standard 49 Appendix F. A Test Report Will Be Generated, And Any Comments Or Problems Noted. The Contractor Will Immediately Notify The Contracting Officer S Representative (cor) With Any Results Indicating Failure. The Unit Will Be Marked With Signage To Let The User Know That The Unit Shall Not Be Used And Contain The Contact Information Of The Facility Contact (cor). Repairs Resulting In Expenses Outside Of This Contract Will Be Negotiated With The Va Maintenance And Operations Manager Or With Research Service Who Will Contract With A Qualified Company To Perform The Repairs And Required Recertification Before The Unit Can Be Used. for Each Bsc Passing The Required Certification Tests, The Contractor Will Supply Each Unit With A Certification Sticker With The Following Information: - Company Name, Address, And Phone Number - Unit Make, Model And Serial Number - Report Number Reflecting The Room Certification - Location (room Number) - Certification Date - Recertification Date - Technician Signature a3.1.2 Chemical Fume Hoods all Certification Of Laboratory Chemical Fume Hoods Will Comply With The Latest Version Of Ansi/ashrae Standard 110. Face Velocity Testing And Smoke Visualization Testing Will Be Required; However, The Tracer Gas Containment Test Using Sulfur Hexafluoride Will Not Be Required. The Sash Height Achieving The Required 100 Fpm Will Be Marked With A Sticker Designed For This Purpose. A Test Report Will Be Generated, And Any Comments Or Problems Noted. Additionally, Any Fume Hoods With Face Velocity Monitors Or Controllers Will Be Recalibrated To The Correct Velocity. The Contractor Will Immediately Notify The Contracting Officer S Representative (cor) With Any Results Indicating Failure. The Unit Will Be Marked With Signage To Let The User Know That The Unit Shall Not Be Used And Contain The Contact Information Of The Facility Contact (cor). Repairs Resulting In Expenses Outside Of This Contract Will Be Negotiated With The Va Maintenance And Operations Manager Or With Research Service Who Will Contract With A Qualified Company To Perform The Repairs And Required Recertification Before The Fume Hood Can Be Used. for Each Unit Passing The Required Certification Tests, The Contractor Will Supply Each Unit With A Certification Sticker With The Following Information: - Company Name, Address, And Phone Number - Unit Make, Model And Serial Number - Report Number Reflecting The Room Certification - Location (room Number) - Certification Date - Recertification Date - Sash Height (only For Fume Hoods) - The Average Recorded Face Velocity - Technician Signature a.3.2 Csp Pec Testing And Certification the Contractor Shall Test And Certify Each Pec According To Usp And Using Certification Procedures From The Controlled Environment Testing Association (ceta) Certification Guides For Sterile Compounding Facilities (cag-003-2022), Ansi/nsf-49 And/or The Ceta Applications Guide For The Use Of Compounding Aseptic Isolators In Compounding Sterile Preparations In Healthcare Facilities (cag-001-2005 Revised Dec. 8, 2008) And/or Ceta Compounding Isolator Testing Guide (cag-002-2006 Revised Dec. 8, 2008) Or The Equivalent. All Pecs Must: be Certified To Meet Iso Class 5 Or Better maintain Unidirectional Airflow be Supplied By Hepa Filtered Air the List Of Tests, Depending On Ceta And Manufacturer Guidance For The Type Of Pec, Includes, But Is Not Limited To: viable And Non-viable Particle Counts airflow Velocity Testing hepa Filter Leak Test induction Leak/back-streaming Test cabinet Leak Test in-flow Velocity Test To Include Exhaust Airflow Volume Rate surface Microbial And Fungal Sampling air Microbial And Fungal Sampling airflow Smoke Pattern Test Under Dynamic Operating Conditions (contractor Will Provide Video Documentation Of Each Test To Facility Pocs). airflow Smoke Pattern Testing Will Be Completed In Accordance With Cag-003-2022 For Each Pharmacy Pec Initially And When Changes Are Made To The Pec Or Room Configuration. The Testing Will Be Video Recorded, And The Contractor Must Have Experience In Collecting These Videos. The Facility Will Provide A Minimum Of One Pharmacy Technician To Conduct Simulated Drug Compounding In Each Pec During The Smoke Visualization Testing. The Testing Must Show That First Air Conditions Are Achieved At The Critical Site During All Compounding Tasks Within The Respective Pec. This May Mean That The Contractor Provides Movement Of The Smoke Source And/or Multiple Camera Angles To Ensure That Each Compounding Task Is Effectively Shown To Be Completed Within An Area Receiving First Air. It Is Important That The Contractor Recognize That This Testing Is Beyond The Typical Scope Of An Equipment Certification. These Videos Are To Capture Both The Effective Operation Of The Pec And The Effective Compounding Techniques Of The Pharmacy Staff. The Contractor Should Understand That Coordination With The Pharmacy Staff And Management Is Imperative In Collecting Useful Pec Smoke Visualization Videos As Intended By Cag-003-2022. a3.2.1 Laminar Flow Hoods Biological Safety Cabinet (bsc)) Must Be Tested And Certified According To Ceta Cag-003-2022 Guidelines And To Manufacturer S Specifications. Horizontal Laminar Flow Cabinets Shall Be Certified According To The Institute Of Environmental Sciences (iest) Rp-cc-002 Testing Laminar Air Flow Devices (to Include Induction Leak/back-streaming Test) And Iest-rp-cc034 Hepa Filter Leak Test. certifications For Class Ii Biological Safety Cabinets (bscs) Must Be Accomplished In Accordance With The Most Current National Sanitation Foundation/american National Standards Institute (nsf/ansi) Standard 49 Class Ii (laminar Flow) Biosafety Cabinetry. The Contractor Shall Use A National Institute Of Standards And Technology (nist) Traceable Or Comparable Calibrated Piece Of Equipment (calibrated Within Past 12 Months) To Perform All Testing And Provide Copies Of The Calibration Tests To The Pocs Upon Request. Confirmation Of This Calibration Shall Be Listed In The Final Certification Report. the Contractor Shall Report Each Individual Face Velocity Reading And The Average Of Those Readings, The Downstream Concentration Reading Of The Hepa Filter Leak Test And The Results Of The Induction Leak Test And Back-streaming Test.â  The Contractor Will Immediately Notify The Contracting Officer S Representative (cor) With Any Results Indicating Failure. The Unit Will Be Marked With Signage To Let The User Know That The Unit Shall Not Be Used And Contain The Contact Information Of The Facility Contact (cor). Repairs Resulting In Expenses Outside Of This Contract Will Be Negotiated With The Va Maintenance And Operations Manager Or With Research Service Who Will Contract With A Qualified Company To Perform The Repairs And Required Recertification Before The Fume Hood Can Be Used. a3.2.2 Restricted Access Barrier System (compounding Aseptic Isolator (cai), Compounding Aseptic Containment Isolator (caci), And Isolators (i.e., Pecs With A Controlled Workspace, Transfer Devices, Access Devices, And A Decontamination System) Must Be Certified According To Ceta Cag-002-2006, Revised December 2008 And Cag-003-2022 Guidelines And To Manufacturer S Specifications. The Contractor Will Immediately Notify The Contracting Officer S Representative (cor) With Any Results Indicating Failure. The Unit Will Be Marked With Signage To Let The User Know That The Unit Shall Not Be Used And Contain The Contact Information Of The Facility Contact (cor). Repairs Resulting In Expenses Outside Of This Contract Will Be Negotiated With The Va Maintenance And Operations Manager Or With Research Service Who Will Contract With A Qualified Company To Perform The Repairs And Required Recertification Before The Fume Hood Can Be Used. a.3.3 All Csp Facilities, Secs And Scas, Must Be Tested And Certified In Accordance With Iso 14644-1 Classifications Of Air Cleanliness, Ceta Cag-03-2022 And Ceta Cag-009-2020specifications. The Contractor Will Provide Comprehensive Cleanroom Testing And Certification Services With The Frequency Required By Most Current Usp Standards And Usp . Test Equipment Used For Certification Will Be Clean, In Good Working Order And Calibrated On A Calibration Frequency Not To Exceed 12 Months Or More Frequently If Recommended By The Manufacturer. Calibration Certificates Should Be Provided Upon Request By The Facility Poc For All Calibrated Test Equipment. Usp Compliance Testing For Cleanrooms And Controlled Environment Certification Will Include But Is Not Limited To The Following: non-viable Particle Counting Under Dynamic Operating Conditions viable / Microbial And Fungal Air Testing viable / Microbial And Fungal Surface Testing airflow Volume Measurements air Velocity Profile room Air Exchange Rates room Pressure Measurement (in Water Columns) in-place Leak Testing Of Hepa Filters temperature, Relative Humidity Measurements smoke Test Under Dynamic Conditions a3.3.1 Viable And Non-viable Particle Counts For Csp Facilities for The Pecs And Secs, Viable And Non-viable Particle Counts Samples Will Be Collected. Viable Samples Will Be Collected For Each Device (both Bacterial And Fungal) For The Air And Surface In Accordance With Usp And . If Levels Measured During Surface And/or Air Sampling Exceed The Levels In The Table 1 Below, An Attempt Must Be Made To Identify Any Microorganism Recovered To The Genus Level With The Assistance Of A Microbiologist. table 1. Action Levels For Viable Airborne Particle Air And Surface Sampling Per Usp iso Class air Sampling Action Levels [cfu/cubic Meter (1000 Liters) Of Air/media Device] surface Sampling Action Levels (cfu/media Device) 5 >1 >3 7 >10 >5 8 >100 >50 a.3.3.2 Air Changes Per Hour the Contractor Shall Calculate The Total Room Volume For Each Buffer, Ante Room, And Hazardous Drug Storage Room. A Sketch Of The Room With Dimensions, Exhaust/supply Diffuser Locations And Equipment Locations Shall Be Included In The Report. The Report Provided Will Specify Flow Rates Detailing Returns And Supply That Were Obtained During The Testing. The Contractor Shall Calculate Air Changes Per Hour (acph) For Each Buffer, Ante Room, Segregated Compounding Area (sca) And Hd Storage Room And Include Their Findings In The Report. If A Room Does Not Meet Usp Or Usp Requirements For Acph The Identified Site Poc(s) Shall Be Informed Immediately. a.3.3.3 Pressure Requirements the Contractor Shall Include In Their Report Differential Pressure Readings From Each Buffer/ante Room To All Surrounding Areas As Well As The Static Pressure Of The Hazardous Drug Sca And The Hazardous Drug Storage Room. The Report Shall Indicate Whether The Room Is Required To Be A Negative Or Positive Pressure Room Per Usp (or Usp When Applicable). The Contractor Shall Report All Pressures To An Accuracy Of 0.0001 Water Column (4 Decimal Places). Pressure Differentials Will Be Reflected On A Report Showing The Sketch Of The Room(s). a.3.3.4 Viable Environmental Sampling the Contractor Shall Perform Viable Environmental (air) Sampling Every 6 Months For Fungi And Bacteria Using High Volume Impaction Samplers To Conduct The Sampling. in Addition, Semi-annual Viable Environmental Surface Sampling Of Classified Areas Will Be Performed. This Includes The Hazardous And Non-hazardous Buffer Rooms, The Ante Room, The Hd Storage Room, And Each Segregated Compounding Area. When Conducted, Surface Sampling Must Be Performed At The End Of The Compounding Activities Or Shift, But Before The Area Has Been Cleaned And Disinfected. Air And Surface Sampling Shall Be Performed In The Following Areas: The Interior Of The Pec And The Equipment Contained In It Staging Or Work Area(s) Near The Pec Frequently Touched Surfaces Pass-through Chamber(s) air Sampling: A Sufficient Volume Of Air (1000 Liters) Shall Be Tested At Each Location To Maximize Sensitivity. Samples Of Less Than 1000 Liters Will Not Be Acceptable. surface Sampling: The Contractor Shall Perform Surface Samples For Bacteria Using Tryptic Soy Agar (tsa) Contact Plates And Malt Extract Agar (mea) Or Sab Dex Contact Plates For Sampling Of Fungi. Surface Sampling Must Be Performed At The End Of The Compounding Activities Or Shift, But Before The Area Has Been Cleaned And Disinfected. the Lab Chosen To Analyze The Samples Must Be Verified Prior To Testing And Be Certifiedspeciation Requirements? . a.3.3.5 Environmental Wipe Sampling For Hazardous Drug Residue the Contractor Will Perform Environmental Wipe Sampling For Hazardous Drug Surface Residue Semi-annually (e.g., Every 6 Months). The Kits Used To Complete Wipe Sampling Must Be Verified Prior To Use To Ensure The Method And Reagent Used Have Been Tested To Recover A Specific Percentage Of Known Marker Drugs. Retesting, If Required To Mitigate Any Contamination Found Over A Locally Established Action Level, Will Be Done By The Icvahcs. the Drugs Required For Testing Includeis This List Still Correct? : cyclophosphamide doxorubicin Hcl etoposide irinotecan Hcl paclitaxel cisplatin carboplatin oxaliplatin 5-fluorouracil platinum-containing Drugs additional Drugs additional Drugs May Be Requested Based Upon Identified Need Per Site. upon Identified Need, The Applicable Site Will Work Directly With The Contractor Where Additional Cost Will Be Clarified And Agreed Upon By Both Parties Prior To Testing. a Total Of 30 Surface Samples Will Be Completed Per Certification. Surface Sampling Will Include Areas Identified By Pharmacy Staff, Including But Not Exclusive To The Following: interior Of Pec And Equipment Contained In It (i.e., Camera). pass-through Chambers surfaces In Staging Or Work Areas Near Pec areas Adjacent To Pecs (e.g., Floors Directly Under C-pec, Staging, And Dispensing Area) areas Immediately Outside The Hazardous Drug Buffer Room Or C-sca patient Administration Areas a.3.3.6 Nonviable Particle Testing the Contractor Shall Perform Environmental Nonviable Particle Testing Semiannually (e.g., Every 6 Months). The Contractor Shall Derive The Minimum Number Of Sampling Locations Using Annex A In The Iso 14644-1.2 Standard. Testing Shall Be Performed By Qualified Operators Using Current, State-of-the-art Electronic Equipment With Results Per Usp797, Section 4.1. a.3.3.7 Report Requirements: all Of The Following Information Should Be Included In The Report For Clean Room Certification. Pass/fail Notifications Should Be Included On A Per-test Basis Where Applicable. reports To Include At A Minimum: environmental Sampling Reports Will Contain Both The Quantitative Number Of Bacterial/fungal Isolates As Well As The Species Grown. the Identification Of Highly Pathogenic Microorganisms Will Be Highlighted In The Report. action Level For Iso Area Tested executive Summary Or Summary Of Findings. room Number And/or Location room Type (e.g., Oncology Prep Room) type Of Pec Certified serial Number Of The Equipment Certified bldg. Asset Number Of The Equipment Certified date And Time Samples Collected, And Particle Counts Tested name Of Technician Collecting The Samples date Of Next Required Certification standards Used To Test Room Or Equipment comments Indicating When Dynamic Operating Conditions Were Used notes room Sketch (location Of Supply/exhaust Diffusers, Equipment, Room Dimensions) sketch Identifying Location Of Each Sample Obtained total Room Area And Volume room Humidity And Temp room Air Changes Per Hour pressure Differentials In Water Columns nonviable Particle Counts (cfu S) viable Particle Count Analysis, Action Level For Target Iso Level sketch Of Viable Particle Test Location In Room certificates Of Analysis Of Media Used comments Indicating When Dynamic Operating Conditions Were Used a.3.3.8 Report Distribution the Contractor Will Immediately Notify The Contracting Officer S Representative (cor) With Any Results Indicating Failure. A Formalized Written Report Including All Required Aspects Specified In This Statement Of Work Will Be Provided In A Timely Manner With Receipt By Identified Points Of Contact No More Than 14 Business Days From Certification Evaluation. all Completed Reports Will Be Provided Via Email To The Cor. Contractor Will Be Notified By The Facility Of Any Updates To Identified Points Of Contact List On An As Needed Basis. a3.3.9 Testing Frequency: certification Procedures For Pharmaceutical Compounding Areas Defined In Ceta Cag-003-2022 And Other References Ceta Documents, Shall Be Performed By A Ceta National Board Of Testing (cnbt) Certified Testing Individual No Less Than Every 6 Months (+ Or 20 Days) Or Whenever The Pec Or Room Is Relocated Or Altered Or When Major Service To The Sterile Compounding Facility Is Performedthis Has Been Handled By Using A Trip Fee From The Contract And Then Po For Retesting Work. . environmental Sampling (air And Surface) Will Be Completed Semi-annually (every 6 Months + Or 20 Days), Or More Frequently If Required To Assess Corrective Actions Associated With Prior Negative Results. an Airflow Smoke Pattern Test Under Dynamic Operating Conditions Initially And Every 6 Months Per Usp 797. environmental Wipe Sampling For Hazardous Drug Residue Will Be Performed Every 6 Months, monthly Surface Sampling In Areas Where Csps Are Prepared. class Ii Biological Safety Cabinets Will Be Certified Semi-annually Or Annually Per The Equipment/task List. replacement Of Cleanroom Hvac Ceiling Filters Once Every 5 Years, Including All Room Certification Activities Following The Filter Replacement(s) 2 Hours Of Consulting Time Per Year. a3.3.10 Additional Trip Charges additional Trip Fees Have Been Built Into The Contract To Us If Additional Testing, Troubleshooting, Adjustment Or Repair Is Required. These Additional Site Visits Will Only Be Utilized At The Request Of The Cor.â  The Additional Site Visit Line Item Shall Include All Costs Associated With Travel, Per Diem, Lodging, Mileage, Movement/shipping Of Equipment, Overnight Pay, Or Any Other Costs The Contractor May Incur In Visiting The Facility During And Outside Of The Normal Semi-annual Visits.â  The Cost Must Cover A Site Visit Which May Exceed A Single Workday (depending On The Additional Work Required).â  a3.3.11 Test Equipment And Contractor Standards all Test Equipment Will Be Supplied By The Contractor And Must Be Calibrated Within The Last 12 Months To An Industry Standard And Manufacturer Specifications. Calibration Certification Letters For Equipment Must Be Kept With The Contractor Technician For Review By The Va Cor At The Time Of Inspection, If Needed. all Technicians Performing The Work Must Be Qualified By Education And Experience. At Least One Technician Performing The Work In Areas Where Csps Are Prepared Must Be Ceta Certified. per Vha Directive 1108.12, All Certification Procedures Defined In The Applicable Ceta Application Guides Must Be Performed By A Ceta National Board Testing (cnbt) Registered Certified Professional (rcp) For Sterile Compounding Facility (scf) Individual Or A Vendor That Employs At Least One Of These Individuals Initially And No Less Than Every 6 Months. Areas Additionally Must Be Recertified If There Are Any Changes To The Area Such As Redesign, Construction, Replacement Or Relocation Of Any Pec, Or Alteration In The Configuration Of The Room That Could Affect Airflow Or Air Quality. statement Of Work Part B Supporting Information b.1 Place Of Performance And Logistics: the Iowa City Va Health Care System Contains Equipment And Facilities For Csp At Locations Listed On The Attached List. These Locations Are All In Iowa City On The Hospital Campus Or Nearby At The University Of Iowa. The Contracting Officers Representative (cor) Will Be The Primary Contact For This Contract. This Person Is The Facility Industrial Hygienist Who Is Located In Bldg. 2, Room 203. They Can Be Contacted At (319) 338-0581 Extension 636805 To Discuss Certification/inspection Inquiries. Inspections Must Be Scheduled With The Cor At Least 2 Weeks In Advance. This Is To Notify All Personnel Using The Equipment/facilities Well In Advance To Allow Their Workflow To Be Adjusted And Enable The Equipment And/or Rooms To Be Available For Certification Procedures. b.1.a Required Services And Equipment List. see Attached Excel Spreadsheet For A Detailed List Of Equipment And Tasks Included In This Contract. This Spreadsheet Contains An Overview Of Tasks With Cost Estimates, A Detailed Equipment/task List For Pharmacy/csp Areas, A Detailed Equipment List For Non-pharmacy Equipment, Cost Estimate For Hazardous Drug Wipe Sampling In All Areas Using Or Compounding Hazardous Drugs, A Cost Estimate And Plan For Monthly Surface Sampling For Microbial And Fungal Contamination In Csp Areas. Monthly Surface Sampling Can Be Performed By In House Pharmacy Staff, But All Supplies And Lab Services Should Be Supplied By The Contractor. changes To Facility Equipment Or Tasks Will Be Communicated In A Timely Manner To The Contractor And Facility Costs Will Be Adjusted Accordingly Based On These Changes. The Contractor Is To Provide Unit-based Costs For Services To Allow For Adjustments In Equipment And Tasks. If The Total Quantity Of Any Line Item Exceeds The Cost Allocated In The Contract, A Modification Will Be Submitted. b.1.b Background Check And Badging Requirements Language Will Be Added To The Contract That Includes Requirements For All Personnel Who Come Onsite To Perform Activities In This Contract To Complete Background Checks And Receive A Piv Badge. This Badge Must Be Worn At All Times While On Site. If The Contractor Works At Multiple Va Facilities, The Background Check And Piv Badge Issuance Only Needs To Be Done Once. b.2 Period Of Performance: Contract Period Is From Date Of Award For Five (5) Years. Performance Is To Begin 15 Calendar Days From Date Of Award. The Contact Is Expected To Start On November 1 To Allow Certification Activities Be Done Within The Required Time Frame From The Last Certification. b.3 Special Considerationswill Language Regarding Badging Be Added To The Contract So I Don't Have To Include Here? : b.3.1 Contractor Furnished Materials: all Materials And Tools To Complete The Work Identified. contractor To Ensure All Staff That Perform On-site Testing Arrive Wearing Non-shedding Clothing. all Equipment Will Be Stored And Transported By The Contractor In A Manner That Maintains Cleanliness Of Equipment And Introduces Minimal Microorganisms Into The Clean Environments Being Tested. All Equipment Will Be Wiped/cleaned Prior To Taking Into Clean Testing Environments. b.3.2 Government Furnished Materials And Services: the Government Will Provide All Necessary Personnel Protective Equipment (ppe) Required For Contractors On Site. the Government Will Provide Oversight And Verification Of Contractor Personnel Completion Of Donning Of Ppe And Hand Hygiene Prior To Testing/sampling. the Government Will, On Rare Occasion, Provide Office Or Meeting Space To Discuss Test Results, Projects, Or Plans. b.3.3 Qualifications/references: Icvahcs Is Seeking A Qualified Contractor That Meets The Following Specifications: provide Three References Showing The Completion Of At Least 3 Jobs Of Similar Size And Scope At Other Hospital Facilities With At Least One Of Those Facilities Being A Va Medical Center. Reference Information Is To Include Hospital/medical Center Name, Poc Name, Email Address And Phone Number. all Certifications Must Be Signed By An Nsf 49 Certified Technician. A Copy Of Nsf 49 Certifications Must Be Attached To The Bid Documentation For Any Technicians That Will Be Performing Work At The Facility. all Cleanroom Performance Testing Must Be Supervised By A Technician With A Ceta National Board Of Testing (cnbt) Certification. The Ceta-certified Technician Must Be Onsite And Working Within The Clean Room Areas While Testing Is Being Conducted. Supervision Or Oversight From A Different Location Is Not Allowed. A Copy Of The Certification Must Be Attached To The Bid Documentation For The Supervisor Or Project Manager Of The Team That Will Be Performing Work At The Facility. provide Aiha Accredited Laboratory Certification For All Usp Viable Sampling Analysis. Certification Must Be Attached With Bid Documentation. provide Copy Of Clean Room Certification Report For Evaluation. provide Certification From Accredited Laboratory Performing Analysis Of Hazardous Drug Wipe Samples. contractor (employees Performing Services At The Facility) Will Attain Va Clearance And Obtain A Piv Identification Card. after A Review Of The Responses To This Notice, A Solicitation Announcement May Be Posted To Contract Opportunities. A Response To This Notice Is Not An Adequate Reply To The Forthcoming Solicitation. please Fully Complete Each Section Of The Survey Below. Responses Shall Be Emailed To Contract Specialist; Arielle Lifto, Email Address: Arielle.lifto@va.gov company Name: _____________________________________________________________ company Address: ___________________________________________________________ duns Number: _____________________________________________________________ point Of Contact: ____________________________________________________________ phone Number: _____________________________________________________________ email Address: _____________________________________________________________ socio-economic Classification In Accordance With Naics Code 541380: (check All That Apply) Small Business Service Disabled Veteran Owned Small Business (sdvosb) Verified Sdvosb By Www.vip.vetbiz.gov Veteran Owned Small Business (vosb) Verified Vosb By Www.vip.vetbiz.gov Small Disadvantage Business Women-owned Small Business Economically Disadvantaged Small Business Hubzone 8(a) Certified company S Capability Statement: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ disclaimer This Rfi Is Issued Solely For Information And Planning Purposes Only And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Notice.

Details: Amended Announcment On Mar 20, 2024 To Provide Response To Rfis Submitted: question 1: Submission Requirements For Criterion 2 – Section F (example Projects) State That All Projects Provided Must Be Completed By The Actual Prime Contractor’s Office Proposed To Manage And Perform Work Under This Contract. In The Past, We Have Been Able To Provide A Few Project Examples Performed By Key Teammates Which We, The Prime, Have Not Worked On. Will Projects Performed By Our Proposed Teammates Not Be Considered In The Evaluation? answer To Question 1: Correct, Projects Submitted In Section F Has To Be Performed/awarded To The Prime Contractor Or Jv. Projects Completed By Other Firms Will Not Be Considered. questoin 2: Submission Requirements For Criterion 2 – Section F (example Projects) State That All Projects Submitted Need To Be Completed Projects And Projects Not Completed Will Be Excluded From Evaluation Consideration. Please Advise If This Requirement Is For Design Completion Or Construction Completion. answer To Question 2: The Requirement Is For Design Completion. Design Has To Be Completed. amended Announcement On Feb 23, 2024-- To Extend Due Date For Sf 330 Submissions To No Later Than Mar 29, 2024 Same Time. amended Annoucnement: To Address Ae Question question:solicitation 36c24724r0048, Part I, Section F – Example Projects Instructions Say A Maximum Of 10 Projects Can Be Submitted. Later In The Instructions, Solicitation Reads, “if More Than The Maximum Number Of Projects Are Submitted, The Government Will Only Evaluate The First Six (6) Projects In The Order Submitted.” Can You Clarify If The Government Will Evaluate Max Of 10 Or Max Of 6 Projects In Section F? answer: Limited To Ten(10) Projects. presolicitation Notice Presolicitation Notice Page 3 Of 8 Presolicitation Notice Subject* Ae Idiq Cavhcs Description Page 1 Of 2 Page 1 Of This Is Not A Request For Proposal. This Is A Request For Sf 330's Architect/engineer Qualification Packages Only. All Information Needed To Submit Sf 330 Documents Is Contained Herein. No Solicitation Package Will Be Issued In This Phase. Architect-engineering (a/e) Design Services: I. General Information: A. The Department Of Veteran Affairs, Network Contracting Office 7 Is Seeking Qualified Architect-engineering (ae) Firms To Submit Standard Form 330 (sf 330) Architect/engineering Statement Of Qualifications For A Single Indefinite Delivery/indefinite Quantity (idiq) Or Single Award Task Order Contract (satoc) For Multi-discipline A-e Engineering And Design Services Central Alabama Veterans Health Care System (cavhcs). Locations To Be Serviced Are East Campus, 2400 Hospital Road, Tuskegee, Al; 36083 West Campus, Montgomery, 215 Perry Hill Road, Montgomery, Al 36109 And Other Off-site Locations Within The Cavhcs. Firms Submitting Qualification Packages Must Be Fully Licensed To Perform Designs As A Registered Professional Ae Firm In The United States For The Professions Listed In Criterion 1. Also, See Geographic Location Restriction In Criterion 5 Of This Notice. All Submissions Will Be Evaluated In Accordance With The Evaluation Selection Criteria As Specified Herein. B. The Selected A/e Firm Shall Provide Professional Architectural/engineering Services Necessary For Various Multidiscipline Projects, Master Planning; Field Survey; Site And Facility Investigation; Preparation Of Special Technical Studies; Analyses Of Structural Systems; Feasibility And Concept Studies; Material Investigation And Color Studies; Preparation Of Engineering Studies And/or Investigation And Preparation Of A-e Documents, Reports, And Construction Bid Documents For Projects With Associated Structural, Civil, Landscaping, Mechanical, Electrical, Historic Preservation, Environmental Subsurface Soil Investigations And Incidental Work; Regulatory Compliance Reviews/assessments; Preparation Of Design Documents To Include Building And Ground Alteration, Maintenance, Repair, And Minor Construction; Cost And Schedule Estimates; And Construction Period Services (cps) Or Construction Administration Services Including Monitoring And Evaluating The Construction Progress For Conformance To Plans And Specifications Including Review Of Required Submittals By The Contractor. Task Orders May Include, But Are Not Limited To Planning Phase/schematic, Phase, Design Development, Construction Documents, Bid Documents And Construction Period Services/site Visits. (please See Attached Proposed Statement Of Work). C. The Period Of Performance For The Resultant Contract Shall Begin On The Date Of Contract Award For Four Years For Multi-discipline Architectural/engineering Design And Usual And Customary Services; Subject To A Cumulative Contract Amount Not To Exceed $7,000,000. D. The Guaranteed Minimum Amount For This Idiq Contract Is $5,000.00 Over The Life Of The Contract. Individual Task Orders Will Not Exceed $1,250,000.00. Multiple Task Orders May Be Awarded With Similar Completion Schedules And Overlapping Delivery. Issuance Of A Task Order Shall Not Be Affected Until An Agreement Has Been Reached By The Architect/engineer (a/e) And The Contracting Officer. Work To Be Performed Shall Begin After Issuance Of The Task Order. E. Services Disabled Veteran Owned Small Business Set-aside: This Acquisition Is A 100% Set Aside For Certifiedâservice-disabled Veteran-owned Small Businesses. F. Prospective Contractors Are Cautioned That Proposal Submitted In Response To This Solicitation Must Meet The Criteria Identified In Vaar Clause 852.219-73, Va Notice Of Total Set-aside Forâcertifiedâservice-disabled Veteran-owned Small Businesses (jan 2023) (deviation). G. Prospective Contractors Must Comply With Vaar Clause 852.219-75 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (jan 2023) (deviation). In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Certified Sdvosbs Listed In The Sba Certification Database As Set Forth In 852.219-73. Any Work That A Similarly Situated Certified Sdvosb/vosb Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. H. For A Service-disabled Veteran Owned Small Business (sdvosb) To Be Considered As A Prospective Contractor, The Firm, Must Be Certified And Listed In The Sba Certification Database (https://veterans.certify.sba.gov/) And Registered In The System For Award Management (sam) Database (www.sam.gov) At Time Of Submission Of Their Qualification. For A Joint Venture To Be Considered Eligible As An Sdvosb If The Joint Ventureâ13 Cfr 128.402 And The Managing Joint Venture Partner Makes The Representations Under Paragraph (c) Of This Clause.âa Joint Venture Agrees That, In The Performance Of The Contract, The Applicable Percentage Specified In Paragraph 852.219-73(d) Of The Clause Will Be Performed By The Aggregate Of The Joint Venture Participants. Failure Of A Prospective Sdvosb To Meet These Certification Requirements By The Sba Shall Result In Elimination From Consideration. Plus, The Firm Is Reporting To Vets -4212 Federal Contractor Reporting In Accordance With Far 52.222-37, Employment Reports On Veterans At Https://www.dol.gov/agencies/vets/programs/vets4212. I. Firm Fixed Price A/e Design Service Contract Is Contemplated For Resultant Contract And For Any Negotiated Task Orders. The North American Industry Classification System (naics) Code Is 541330, Engineering Services, And The Small Business Size Standards Is $25.5 Million Respectively. Ii. Selection Criteria: The A/e Source Selection Team Shall Utilize The Following Selection Criteria Listed In Descending Order Of Importance: A. Criterion 1: Professional Qualifications Firms Will Be Evaluated On Key Personnel Necessary For Satisfactory Performance Of Required Ae Services And Their Record Of Working Together As A Team (in-house And/or Consultants(s)). Note: The Firm And A/e On Staff Representing The Project Or Signing Drawings Must Be Registered/licensed To Practice In The United States For The Following Disciplines Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, Civil Engineer, And Fire Protection Engineer To Be Considered For Award. Proof Of Licensure Is Required, Refer To Submission Instruction. 1. Firms Will Be Evaluated On Professional Qualifications, Competence, And Experience Of The Proposed Key Personnel In Providing Services To Accomplish The Tasks Required Under This Contract, Including Participation In Example Projects As Outlined In The Sf330, Part 1, Section F Together As Team Members. 2. Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And/or Will Provide Unusual Or Unique Expertise. The Key Personnel Shall Include: Project Managers, Quality Assurance Managers, Architects, Structural Engineers, Mechanical/plumbing Engineers, Electrical Engineers, Civil Engineers, Fire Protection Engineers, Environmental Engineers, Certified Interior Designers, Cost Estimator. The Va May Confirm The Individuals Listed Are Current And In Good Standing With The Respective State License Board. B. Criterion 2: Specialized Experience And Technical Competence Firms Will Be Evaluated On Their Submitted Specialized Experience And Technical Competence In The Type Of Work Required For A Broad Range Of Design For Medical Facilities, Including But Not Limited To Roof Replacement, Experience In Hvac/heating Systems, Water Line Replacements, Building Renovation, Experience In Energy Conservation, Pollution Preservation, Waste Reduction, Use Of Recovered Materials And Others. 1. Firms Will Be Evaluated On Specialized Experience In Performance Of Services Similar To Those Anticipated Under This Contract. This Factor Evaluates The Experience Of The Firm And Design Team In Completing Projects Requiring Skills Like Those Anticipated For This Contract. This May Include General Renovation Of Medical Center Space To Include Architectural Changes Of Walls, Ceiling, Floors, Finishes, Masonry, Doorways Including Hardware, Plumbing Including Storm Sewer, Sanitary, Hot And Cold Water, Heating, Ventilation, Air Conditioning (hvac) To Include Package Units, Variable Air And Constant Air Volume Terminals With Reheat, Variable Frequency Drive Air Handlers, Steam And Condensate Piping, Primary And Secondary Electrical Circuits, Digital Controls, Fire Protection To Include Sprinkler Systems, Central Fire And Security Alarms, Audio Paging Systems, Asbestos Abatement And All Work To Return Space To Finished, Functioned Condition. Experience Providing Cad Drawings; Designing General Construction Of New Space To Include Structural Work, Roofing, Exterior Walls, Site Work, Site Utilities And Work Stated Above. Design Of Specialty Construction May Include Asphalt Paving, Elevators, Complete Key System And Chillers. Extra Consideration May Be Given For Experience Designing Projects For Department Of Veterans Affairs Facilities. Designing And Providing Full Construction Drawings And Specifications For Various Facility Projects; Including Applying Sustainability Concepts (through An Integrated, Cost-effective Design Approach. Experience Preparing Preliminary Design Deliverables Such As Concept Plans, Facility Planning Studies, Including Developing Facility Requirements, Preparing Engineering Evaluations, Project Scope, And Unit Guidance Or Parametric Cost Estimating. Preparation Of Designs Using Autocad Or Revit; And Providing Construction Phase Services (shop Drawing Review, Record Drawings Preparation, Construction Inspection Services, And Owner S Manuals) 2. Firms May Be Considered More Favorably By Demonstrating The Following: Guiding Principles For Sustainable Federal Buildings Historic Preservation And Renovations; Experience With Historic Building Repairs And Renovations In Accordance With The Secretary Of The Interior S Standards C. Criterion 3: Program Management, Quality Control Program And Capacity Firms Will Be Evaluated On Their Ability To Perform Work Required Within Required Time Frames And Budget Plans And Manage Work Under The Contract (program Management), Quality Control Program Proposed By The Firm To Ensure Quality Products And Services Under This Contract And Means Of Ensuring Quality Services From Their Consultants/subcontractors And The Capacity To Accomplish The Work In The Required Time. The Evaluation Will Also Consider The Firm S Plan And Ability To Meet The Schedule Of The Overall Project, As Well As The Available Capacity Of Personnel In Key Disciplines. D. Criterion 4: Past Performance Firms Will Be Evaluated On Contracts With Government Agencies And Private Industry. This Past Performance In Government And Private Industry Should Be For A Hospital Environment, Including, But Not Limited To Design Development, Construction Cost Estimating, Cost Control, Code Review And Implementation, Quality Of Work, And Compliance With Performance Schedules, Etc. The Government Reserves The Right To Also Evaluate Past Performance On Previously Awarded Federal Task Orders And Any Other Information Available. Additionally, The Government Will Review The Firm S Previous Ability To Meet The 50% Sdvosb Performance Requirement On Other Task Orders. E. Criterion 5: Location Within 600 Miles And Knowledge Of The Locality Firms Will Be Evaluated On The Firm S Locations Of Their Office(s) That Will Be Performing The Work Under This Contract And Demonstrated Knowledge Of The Primary Geographic Areas In Which Projects Could Be Located. 1. Greater Consideration Will Be Given To Offerors With Offices Located In Closer Proximity To, Or Other Demonstration That Offerors Will Be Able To Perform Quickly In, The Geographic Areas In Which Projects Could Be Located. Eligible Prime Contractor Firms Must Have A Main And/or Branch Office Geographically Located Within The 600-mile Driving Distance As Per Mapquest. 2. Firms Will Be Evaluated On Their Knowledge Of The Locality, Such As Climate Factors, Building Codes, Historical Requirements And Demonstrate How The Team Will Service The Proposed Geographic Area. Provide Examples And Lessons Learned Demonstrating Team S Knowledge Of The Primary Geographic Areas In Which Projects Will Be Located. F. Criterion 6: Small Business Commitment Firms Will Be Evaluated In The Extent To Which Potential Contractors Identify And Commit To The Use Of Service-disabled Veteran-owned Small Businesses, Veteran-owned Small Businesses, And Other Types Of Small Businesses As Subcontractors. Firms Will Be Evaluated On Their Ability To Meet Sub-contracting Limitations For Work To Be Performed Based Upon Team Composition. Note: Offerors Will Be Required To Sign Vaar 852.219-75 - Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (jan 2023) (deviation) Prior To Award Of Idiq Contract And Any Subsequent Task Orders. G. Criterion 7: Construction Period Of Services Firms Will Be Evaluated In Their Experience In Construction Period Services To Include Professional Field Inspections During The Construction Period, Review Of Construction Submittals, Support In Answering Requests For Information During The Construction Period, And Support Of Construction Contract Changes To Include Drafting Statements Of Work, And Cost Estimates, Attendance At Weekly Conference Calls, Providing Minutes Of Meetings Between The Ae, Va And Contractors, Pre-final Inspection Site Visit, Generation Of Punch List Reports And Production Of As-built Documentation. Iii. Selection Procedures: A. This Requirement Is Being Procured In Accordance With The Brooks Act Of 1972, Federal Acquisition Regulation 36.6 (far) And Va Acquisition Regulation 836.6 (vaar) And Va Acquisition Manual (vaam) 836.6. Firms Responding To This Announcement By Submitting A Qualifying Sf 330, Before The Closing Date And Time, Will Be Considered For Initial Selection Evaluation. Following Initial Evaluation Of The Sf330s Received Three Or More Firms That Are Considered The Most Highly Qualified To Provide The Type Of Services Required Will Be Selected For Interviews. Selected Firms Will Be Notified By Telephone Or Email Of Selection And Provided Further Instructions. B. Selection And Evaluation Of Firms Shall Be Made Based On Sf 330 Submissions And Direct Responses To The Selection Criteria Identified Herein. Failure To Address All Selection Criteria Will Result In A Decreased Rating. C. Evaluating Past Performance And Experience May Include Information Provided By The Firm, Customer Inquiries, Government Databases, And Contracting Officer Knowledge Of Current Project Performance. Failure To Provide Requested Data, Could Result In A Firm Being Removed From Consideration. If Relevant Cpars Evaluation(s) Are Available, Report(s) Shall Be Submitted With The Completed Sf330 Package. If There Is Not A Completed Cpars Evaluation, The Ppq Included With This Notice Is Provided For The Offeror. Official Cpars Evaluation(s) Found In In Government Databases Will Take Precedence. Completed Ppqs Should Be Submitted With Your Sf330. D. Firms That Design Or Prepare Specifications In Conjunction With This Contract Are Prohibited From Participating On Any Future Construction Contracts Based On Those Documents. All Projects Identified On The Sf330 Must Be Completed By The Office/branch/individual Team Member Performing The Work Under This Contract. Iv. Submission Requirements: A. The Sf 330 Form May Be Downloaded From Http://www.gsa.gov/portal/forms/type/sf. Completed Sf 330 S Shall Include The Primary Firms, Subcontractor Firms And Any Consultants Expected To Be Used On The Project. Do Not Submit Information Incorporating By Reference. Prospective Firms Shall Address All Selection Criteria Factors Within Their Submitted Sf330 Packages. B. The Following Format Should Be Used For Sf 330 Submission: 1. Cover Page With Solicitation Number, Project Title. The Unique Entity Id (uei), Tax Id Number, And E Mail Address And Phone Number Of The Primary Point Of Contact Need To Be Provided In Sf 330, If Not Included In Cover Page. 2. Table Of Contents 3. Sf 330 S A. Sf 330, Part I, Section A Contract Information. Provide Requested Information. B. Sf 330, Part I, Section B Architect Engineer Point Of Contract. Provide/complete Requested Information. C. Sf 330, Part I, Section C Proposed Team. Provide Requested Information. D. Sf 330, Part I, Section D Organization Chart Of Proposed Team Check Block To Indicate The Chart Is Attached/included. E. Sf330, Part I, Section E Provide Resumes For All Proposed Key Personnel That Illustrate Experience In The Work Proposed Under This Contract. Resumes Are Limited To Two (2) Pages Per Individual And Should Indicate: Professional Registration, Certification, Licensure And/or Accreditation In Appropriate Disciplines; Cite Recent (within The Past Seven (7) Years) Project-specific Experience In Work Relevant To The Services Required Under This Contract And Indicate Proposed Role In This Contract. At A Minimum, Resumes Should Indicate Academic Qualifications, Professional Licensure, Supplemental Training Or Certificates, And Years Of Professional Experience. (licenses, Credentials, And Certifications Are To Be Included As An Attachment To The Sf 330 And Do Not Count Toward Page Count) F. Part I, Section F Example Projects Which Best Illustrate Proposed Teams Qualification For This Contract. (criterion 1 And 2) (1) Provide Examples Of Experience And Demonstrate The Ability To Provide Professional Consulting And Design Services Relevant To Hospitals And Healthcare Organizations; Familiarity With Applicable Codes And Ability To Incorporate In Design Documents The Requirements Of The Joint Commission, Osha, Nfpa, Ibc, And Other Such Regulatory Organizations, And Commissioning Certification And Experience. This Includes But Is Not Limited To; Safety Related Requirements As The Implementation Of Interim Life Safety Measures (ilsms) And Infection Control Risk Assessments (icras). (2) Provide A Minimum Of Three (3) And A Maximum Of Ten (10) Projects Completed Within The Past Five (5) Years Immediately Preceding The Date Of Issuance Of This Notice That Best Demonstrate Specialized Experience Of The Proposed Team In The Areas Outlined In The Statement Of Work (sow). Sufficient Information To Determine The Date Of Completion The Project Must Be Included In The Project Description, Or The Project Will Not Be Considered. Provide At Least One Example Project Demonstrating Experience With Historic Repairs/ Renovation With A Construction Cost Over $1 Million. If More Than The Maximum Number Of Projects Are Submitted, The Government Will Only Evaluate The First Ten (10) Projects In The Order Submitted. (3) All Projects Provided In The Sf330 Must Be Completed By The Actual Prime Contractor S Office Proposed To Manage And Perform Work Under This Contract. Projects Not Meeting This Requirement Will Be Excluded From Consideration In The Evaluation. (4) To Enable Verification, Firms Should Include The Uei Number Along With Each Firm Name In The Sf330 Part 1, Section F, Block 25, Firm Name Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address And Phone Number For The Point Of Contact In Block 23(c). In Block 24, Include In The Project Description The Contract Period Of Performance, Date Of Project Completion (mm/dd/year), Award Contract Value, Current Contract Value, Define Professional Service Role And A Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. (5) For Projects Performed As A Joint Venture Involving Different Partners, Specifically Indicate The Value Of The Work Performed As Partner Or By Those Firms Proposed For This Contract, And Identify The Specific Roles And Responsibilities Performed As A Subcontractor Or By Those Firms On The Project Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project May Be Eliminated From Consideration. (6) If The Firm Is A Joint Venture, Projects Performed By Both Members Of The Joint Venture Should Be Submitted; However, If There Are No Projects Performed By The Joint Venture, Projects May Be Submitted For Either Member Of The Joint Venture, Not To Exceed A Total Of Ten (10) Projects, But Greater Consideration May Be Given Where Projects Are Demonstrated For The Joint Venture And/or Both Members Of The Joint Venture. (7) Projects Submitted Need To Be Completed Projects. Projects Not Completed Will Be Excluded From Evaluation Consideration. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not Submit An Idiq Contract As An Example Project. The Government Will Not Evaluate Information Provided For An Idiq Contract. Submitted Projects That Do Not Conform To This Requirement Will Not Be Evaluated. G. Part I, Section G Key Personnel Participation In Example Projects. Contractor Needs To Complete Form Listed For Key Personnel H. Part I, Section H Additional Information. Ae Needs To Provide The Information Listed Below For Each Criterion. (1) Criterion 3 - Program Management, Quality Control Program And Capacity: (a) Program Management: Provide An Organizational Chart For The Team And Discuss The Management Plan For This Contract And Personnel Roles In The Organization. Describe The Ability Of The Firm To Manage, Coordinate And Work Effectively With Team Members, Both Internal Staff And Consultants. (b) Quality Control: Describe/provide The Quality Control Program That Will Be Utilized For All Deliverables Of This Contract And The Management Approach For Quality Control Processes And Procedures. The Description Shall: 1) Explain The Quality Control Program Including An Example Of How The Plan Has Worked For One Of The Projects Submitted As Part Of Sf330, Section F Or How The Plan Will Work If It Has Not Been Used Previously. 2) Provide A Quality Control Process Chart Showing The Inter-relationship Of The Management And Team Components. 3) Describe Specific Quality Control Processes And Procedures Proposed For This Contract Including Technical Accuracy Of And Assurance Of Overall Coordination Of Ae Plans, Specifications, And Construction Cost Estimates. 4) Identify The Quality Control Manager And Any Other Key Personnel Responsible For The Quality Control Program And A Description Of Their Roles And Responsibilities. 5) Describe How The Firm S Quality Control Program Extends To Management Of Subcontractors And Specialty Consultants. (c) Capacity: Describe The Workload/availability Of The Key Personnel During The Anticipated Contract Performance Period And The Ability Of The Firm To Provide Qualified Backup Staffing For Key Personnel To Ensure Continuity Of Services. General Statements Of Availability/capacity May Be Considered Less Favorably. 1) Provide The Available Capacity Of Required Disciplines By Providing Current Project Workload, Inclusive Of All Projects Awarded By The Va During The Previous 12 Months And The Full Potential Value Of Any Current Indefinite Delivery Contracts. 2) Firms Must Address And Demonstrate The Capacity To Execute Several Large Task Orders ($150,000 To $900,000 With A Performance Time Of 90-180 Calendar Days) Or Multiple Small Task Orders ($2,500 To $150,000 With A Performance Time Of 30-90 Calendar Days) Simultaneously. (2) Criterion 4 Past Performance. (a) Contractor Should Submit A Completed Cpars Evaluation For Each Example Project Under Criterion 2. If A Completed Cpars Evaluation Is Not Available, The Past Performance Questionnaire (ppq) (attachment 2) Included In This Notice Is Provided For The Firm Or Its Team Members To Submit To The Client For Each Project Included Under Criterion 2, Do Not Submit A Ppq When A Completed Cpars Is Available. Cpars/ppqs For Other Projects Not Listed In Example Projects Have Less Merit (maximum Of 10 Cpars/ppqs). (b) Ppqs: If A Cpars Evaluation Is Not Available, Ensure Correct Phone Numbers And Email Addresses Are Provided For The Client Point Of Contact. Completed Ppqs Should Be Submitted With Your Sf330. 1) If The Firm Is Unable To Obtain A Completed Ppq From A Client For A Project(s) Before The Response Date Set Forth In This Notice, Firms Should Complete And Submit With Their Responses The First Page Of The Ppq (attachment (a)), Which Will Provide Contract And Client Information For The Respective Project(s). 2) Firms May Submit A Ppq Previously Submitted Under A Different Notice/rfp (legible Copies Are Acceptable) If It Is On The Same Form As Posted With This Synopsis. Firms Should Follow Up With Clients/references To Ensure Timely Submittal Of Questionnaires. If Requested By The Client, Questionnaires May Be Submitted Directly To The Government's Point Of Contact, Attn: Joseph Osborn, Contract Specialist Via Email At Joseph.osborn@va.gov, Prior To The Response Date. Firms Shall Not Incorporate By Reference Into Their Response Ppqs Or Cpars Previously Submitted In Response To Other A/e Services Procurements. However, This Does Not Preclude The Government From Utilizing Previously Submitted Ppq Information In The Past Performance Evaluation. (3) Criterion 5 Location Firms Are To Provide Firm S/team S Locations, Including Main Offices And Primary Branch Offices And Demonstrate How The Team Will Service The Proposed Geographic Area. Provide Examples And Lessons Learned Demonstrating Team S Knowledge Of The Primary Geographic Areas In Which Projects Will Be Located. (4) Criterion 6 Small Business Commitment Firms To Provide Documentation Providing Sdvosb Status, Include Any Consultant(s). Provide Any Plan Outlining The Intend To Involve Other Sdvosb Or Small Business Owner In The Project(s) To Meet The 50% Requirement For Work By Sdvosb. Include Any Success Stories Or Examples Of Past Collaborations Between The Prime And Other Sdvosb Or Small Businesses. Note: The Va Will Confirm Ae Small Business Size In Www.sam.gov For Applicable Naics Code And Sdvosb Status On Https:/veterans.certify.sba.gov. (5) Criterion 7 Construction Period Service: Firms To Provide Examples And Lesson Learned Of Completed Construction Projects And Identify Start And Completion Dates As Well As Project Size. (a) Include Any Approaches, Techniques Or Solutions Used To Resolve Any Issues Encountered During Construction Projects. (b) Documentation Showcasing The Successful Aspects And Achievements Of The Completed Project. (c) Provide Examples Of Proactive Measures Taken To Mitigate Delays And Keep The Project On Track. (d) Highlight The Firm S Ability To Adapt To Unforeseen Circumstances And Its Track Record Of Successfully Navigating Through Delays. (e) Describe How The Firm Collaborates With Clients During Construction Period, Emphasizing Effective Communication And Addressing Client Concerns. Part V., General Qualifications. A. This Section May Be Used To Address Criterion If Not Addressed Adequately In Sf 330, Part I, Sections A-g And Part Ii. B. Sf 330 Date Of Receipt/due Date: Interested Firms Having The Capabilities To Perform This Work Should Submit One (1) Electronic Sf 330 And Attachments (if Any) No Later Than (nlt) Monday, February 26, 2024, At 1:00 P.m. Cst. Email Capacity Is Limited To Ten (10) Megabytes (megs). C. All Sf330 Submittals And Questions Must Be Sent Electronically To The Attention Of Joseph Osborn, Contract Specialist At Joseph.osborn@va.gov . Please Provide Pre-solicitation Number, Ae Idiq- Cavhcs, And Firm Name In Subject Line Of Email. When Submitting Sf330s, If More Than One Email Is Sent, Please Number Emails In Subjects As 1 Of N . Submittals Received After The Date And Time Identified On Page One (1) Will Not Be Considered. Firms Not Providing The Required Information May Be Negatively Evaluated. Facsimile Submittals Will Not Be Accepted. All Information Must Be Included In The Sf330. Do Not Send Hard Copies D. The Sf-330 Including Title Page, Table Of Contents, And Any Other Relevant Information Should Not Exceed A Total Of 75 Pages In A Common Font Size 12 Font, Single Spaced. The Proposal Shall Be Submitted As A Single Application-generated (not Scanned), Searchable Pdf Document. A Page Is Defined As Each Face Of An 8.5 X 11-inch Sheet Of Paper Containing Information. The Page Limitation Does Not Apply To The Licenses, Contract Performance Evaluations, (i.e., Cpars). This Information Should Be Provided As Attachments To The Sf 330. E. Any Questions Regarding This Announcement Can Be Emailed To Joseph.osborn@va.gov No Later Than Friday, February 9, 2024, At 1:00 P.m. Cst. Site Visits Will Not Be Arranged During This Phase. This Announcement Is Not A Request For Proposal. This Is A Pre-solicitation Notice For Architect/engineering (a/e) Design Services; No Solicitation Package Will Be Issued Until After An Evaluation Has Been Made On The Provided Sf-330. Only The A/e Firms Responding To This Announcement By Submitting An Sf330 Package On Time Will Be Considered For Initial Evaluation. F. Attachments: Attachment 1 - Ae Idiq Proposed Statement Of Work. Attachment 2 - Ppq Ae.

Details: 2/5/24 Update- The Va Reinterates That The Ppq's Or Associated Documents Will Not Be Counted Towards The Total Page Count Referenced For The Sf-330 Submission Page Limitation.  this Is Not A Request For Proposal. This Is A Request For Standard Form (sf) 330 Architect-engineer Qualifications Packages Only. All Information Needed To Submit Sf 330 Documents Is Contained Herein. No Solicitation Package, Technical Information, Or Bidder/plan Holder List Will Be Issued. The Government Will Not Pay, Nor Reimburse, Any Costs Associated With Responding To This Request. The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement. 1. General Information veterans Health Administration (vha) Program Contracting Activity Central (pcac) Is Seeking Sources And Intends To Award A Firm Fixed Price Design Contract For Architect-engineering (a-e) Services For The Development Of Complete Construction Documents, Which Include Working Drawings, Specifications, And Reports, And Construction Period Services For Project # 585-338 Minor Design At The Oscar G. Johnson Veteran Affairs Medical Center (ogj Vamc) Located At 325 East H Street, Iron Mountain, Michigan. The A-e Services Contract That Is Anticipated To Be Awarded Will Be Procured In Accordance With The Selection Of Architects And Engineers Statute [formerly Known As The Brooks Architect Engineer Act], Federal Acquisition Regulation (far) Subpart 36.6 “architectural And Engineering Services,” Va Acquisition Regulation (vaar) 836.6, And Va Acquisition Manual (vaam) M836.6 Architect-engineer Services. In Accordance With Far 36.209, “construction Contracts With Architect-engineer Firms,” No Contract For The Construction Of A Project Shall Be Awarded To The Firm That Designed The Project Or Its Subsidiaries Or Affiliates, Except With The Approval Of The Head Of The Agency Or Authorized Representative. 2. Project Information this Project Is A 100% Set-aside For Service-disabled Veteran-owned Small Business (sdvosb) Concerns. The Naics Code For This Procurement Is 541330 “engineering Services” And The Annual Small Business Size Standard Is $25.5m. A Full Design Team Is Required To Complete This Project. The Va Expects To Award The Anticipated A-e Contract In Early May 2024. the Anticipated Period Of Performance For Completion Of Design Is 365 Calendar Days After Notice Of Award (noa). The Vaar Magnitude Of Construction Is Between $10,000,000 And $20,000,000. Please Note That The 365-calendar-day Period Of Performance For The Design Completion Begins With The Issuance Of The Noa And That A Notice To Proceed (ntp) Will Not Be Issued For The Completion Of A Design Project. 3. A-e Selection Process firms Submitting Sf 330s In Response To This Announcement, Not Later Than The Closing Date And Time Specified Herein And In Accordance With Submission Requirements, Will Be Considered For Evaluation. The Selection Will Be Made As Follows: sf 330s Will Be Evaluated In Accordance With The Primary Selection Criteria As Stated In This Pre-solicitation Notice. These Evaluations Will Determine The Most Highly Qualified Firms For This Requirement. In Accordance With Far 36.602-3(c), At Least Three Of The Most Highly Qualified Firms Will Then Be Notified Of The Government’s Intent To Hold Discussions. All Firms Not Invited To Participate In Discussions Will Be Notified At This Time. In Accordance With Far 36.607(b), Any Requested Debriefings Of Successful And Unsuccessful Firms Will Be Held After Final Selection Has Taken Place And Will Be Conducted, To The Extent Practicable, In Accordance With 15.503, 15.506(b) Through (f), And 15.507(c). Note That 15.506(d)(2) Through (d)(5) Do Not Apply To Architect-engineer Contracts. discussions Will Be Held With The Most Highly Qualified Firms In The Form Of Written Responses. The Firms Invited To Participate In Discussions Will Be Notified By Email And Provided Further Instructions, Including Any Questions Or Topics To Address. Following The Completion Of Discussions, The Firms Will Be Evaluated And Ranked Based On The Primary And (if Necessary) Secondary Selection Criteria. The Final Evaluation And Ranking Will Consider The Sf 330 Submission For Each Firm, As Well As Additional Information Obtained Via Discussions. The Highest Rated Firm Will Be Selected To Receive The Solicitation And Engage In Negotiations. the Solicitation Will Be Issued To The Highest Rated Firm As A Request For Fee Proposal (rfp). All Sow Attachments And Site-specific Documentation Will Be Provided To The Highest Rated Firm With The Rfp. A Site Visit Will Be Authorized During The Negotiation Process. An Award Will Then Be Made As Long As The Negotiation Of Rates And Hours Leads To A Fair And Reasonable Determination Of The Final Contract Price. If Negotiations With The Highest Rated Firm Are Unsuccessful, The Firm Will Be Notified That Negotiations Have Been Terminated. Negotiations Will Then Be Initiated With The Next Highest Rated Firm, And So On Until Award Can Be Made. 4. Selection Criteria firms Responding To This Notice Will Be Evaluated And Ranked Using The Primary And Secondary Selection Criteria Listed Below. The Factors Are Listed In Descending Order Of Importance. The Evaluation Will Consider How Each Factor Is Addressed And How It Is Formatted To Coincide With The Selection Criteria. professional Qualifications: Necessary For Satisfactory Performance Of Required Service. The Design Firm And A-e On Staff Representing The Project Or Signing Drawings In Each Discipline Must Be Licensed To Practice In Any One Of The United States Of America. The Design Firm Must Provide Professional License Numbers And/or Proof Of Licensure Upon Submission. The Evaluation Shall Consider The Specific Experience (minimum Of Five Years) And Qualifications (i.e., Education, Training, Registration, Certifications, Overall Relevant Experience, And Longevity With The Firm As Full-time Employees) Of Personnel Proposed For Assignment To The Project, And Their Record Of Working Together As A Team When Evaluating Professional Qualifications. The Lead Designer In Each Discipline Must Be Registered But Does Not Have To Be Registered In The State Where The Project Is Located. Key Positions And Disciplines Required For This Project Include But Are Not Limited To: Architect (leed Certified), Cadd Technician, Registered Communications Distribution Designer (rcdd), Estimator, Civil Engineer, Electrical Engineer, Environmental Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Quality Assurance, Structural Engineer, And Physical Security Specialists. offeror Must Include The Following Statement Of Sdvosb Compliance When Submitting The Personnel Proposed To Perform The Work Under This Requirement: i [signatory Authority] ___________________, [company] __________________, Certify That The Sdvosb Prime Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To The Prime For Contract Performance To Firms That Are Not Vip-listed Sdvosbs In Compliance Of 48 Cfr 852.219-73. The Information Provided In Sections C Through E Of Sf 330 Will Be Used To Evaluate This Evaluation Factor. Do Not Include This Information In Section H, Unless It Is Pertinent To Support The Information Listed In The Other Sections. specialized Experience And Technical Competence: In The Design And Construction Period Services Provided For Clinic Design.  Project Experience Should Include Fiber Optics, Data Cable, Data Center/server Room, Electrical, Hvac, Fire Protection, And Physical Security. Other Specialized Experience Includes Experience In Critical Path Scheduling, Fire Protection, Construction Infection Control Protocols, Energy Conservation, Transition, And Sustainable Design Practices. Include No More Than Six Government And Private Experience Projects Similar In Size, Scope, And Complexity, And Experience With The Types Of Projects Above. The Evaluation Will Consider The Management Approach, Coordination Of Disciplines And Subcontractors, Quality Control Procedures, Prior Experience Of The Prime Firm And Any Key Subcontractors Working Together On Relevant Projects, And Familiarity With Va Design Guides/manuals, Master Specifications, And Other Applicable Standards. The Information Provided In Sections F And G Of Sf 330 Will Be Used To Evaluate This Factor. Do Not Include This Information In Section H, Unless It Is Pertinent To Support The Information Listed In The Other Sections. capacity: The Capacity To Accomplish Work In The Required Time. The Evaluation Will Consider The Team’s Plan And Overall Ability To Meet The Schedule Of The Project, As Well As The Available Capacity Of Personnel In Key Disciplines To Perform The Work In The Required Time. Provide The Available Capacity Of Key Disciplines By Providing Current Project Workload, Inclusive Of All Projects Awarded By The Va During The Previous 12 Months And The Full Potential Value Of Any Current Indefinite Delivery Contracts. Offeror Shall Clearly State Their Available Capacity Presenting Workload Percentages For The Key Disciplines And/or Team Members. Also, The Offeror Must Provide The Completion Percentages And Expected Completion Date For The Va Projects Awarded In The Previous 12 Months. The Information For This Factor Shall Be Provided In Section H Of The Sf 330. Please Ensure The Capacity Applies Toward The Team/personnel Provided In The Sf 330. past Performance: Past Performance On Contracts With Government Agencies And Private Industry In Terms Of Cost Control, Quality Of Work, And Compliance With Performance Schedules. The Past Performance Will Be Evaluated For All Projects Provided In Section F To Include A Review Of Contractor Performance Assessment Rating System (cpars). The Following Information Is Required For All Projects Noted In Section F: Contract/task Order Number, Project Title, Prime Firm, Start Date, And Completion Date. Evaluations May Also Include Additional Performance Related From The Firm, Customer Inquiries, Government Databases, Publicly Available Sources, And Additional Projects In Cpars. Evaluations Will Consider Superior Performance Ratings On Recently Completed Projects As Well As The Reputation And Standing Of The Firm And Its Principal Officials With Respect To Professional Performance, General Management, And Cooperativeness. all Projects Provided In The Sf 330 Must Be Completed By The Office/branch/individual Team Member Performing The Work Under This Contract. The Information For This Factor Shall Be Provided In Section H Of The Sf 330. If There Is No Cpars Data Available, Past Performance Questionnaires (ppqs) Will Be Accepted. Please Utilize The Attached Ppq Document. *completed Ppqs Should Be Incorporated Into The Sf330 Directly. Ppqs Should Not Be Submitted To Vha Pcac Directly. The Ppqs Will Not Be Counted Towards The Page Limitations For This Submission. knowledge Of The Locality: Knowledge Of The Locality, To Include Specific Knowledge Of Certain Local Conditions Or Project Site Features, Such As Geological Features, Climatic Conditions, Working With And Local Construction Methods Or Local Laws And Regulations. The Information For This Factor Shall Be Provided In Section H Of The Sf 330. Note That The Intent Of This Factor Is To Showcase A Firm’s Understanding Of The Site And Locality, And Not Where The Firm Is Located And How They Would Travel To The Site. Information Related To The Firm’s Location, Shall Be Provided In Section H, Under Secondary Selection Criteria Factor 1. experience In Construction Period Services: To Include Solicitation Support Services, Professional Field Inspections During The Construction Period, Review Of Construction Submittals, Support In Answering Requests For Information During The Construction Period, Support Of Construction Contract Changes To Include Drafting Statements Of Work And Cost Estimates, Attendance At Weekly Conference Calls, Providing Minutes Of Meetings Between The Ae, Va, And Contractors, Pre-final Inspection Site Visits, Generation Of Punch-list Reports, Commissioning Services And Production Of As-built Documentation. The Information For This Factor Shall Be Provided In Section H Of The Sf 330. secondary Selection Criteria geographic Location: Location Of The Firm, As Measured By The Driving Distance (miles) Between The Offeror’s Principal Business Location And The Oscar G Johnson Va Medical Center Located At 325 East H Street In Iron Mountain, Mi 49801. Determination Of The Mileage Will Be Based On Google Maps (https://www.google.com/maps/dir/). *the Secondary Selection Criterion Is Used As A Tiebreaker, If Necessary, In Ranking The Most Highly Qualified Firms Following The Completion Of Discussions. The Secondary Selection Criterion Will Not Be Applied When Determining A Firm’s Sf 330 Submission “highly Qualified” Or “not Highly Qualified.” 5. Submission Requirements the Below Information Contains The Instructions And Format That Must Be Followed For The Submission Of The Sf 330 Statement Of Qualifications: submit One (1) Sf 330 Statement Of Qualifications To Contract Specialist Doniver G. Hamilton At Doniver.hamilton@va.gov And Contract Officer Gabriel D. Escarciga At Gabriel.escarciga@va.gov. this Must Include Parts I And Ii And Any Applicable Attachments. the Submission Must Include The Sf 330, Architect-engineer Qualifications (form Is Available Online At Https://www.gsa.gov/reference/forms/architectengineer-qualifications ). the Sf 330 Submission Is Due By 5:00 Pm Et On February 8, 2024. the Sf 330 Must Be Submitted In One Email And Have A File Size No Larger Than 5 Mb. No Hard Copies Will Be Accepted. the Subject Line Of The Email Must Read: “sf 330 Submission – 36c77624ap0193 Minor Design 585-338 Construct Whole Health Building Iron Mountain, Mi.” the Sf 330 Submission Must Not Exceed A Total Of 50 Pages. This Includes Title Page, Table Of Contents, And Any Other Relevant Information. Any Pages Submitted By An Offeror That Exceed The Limit Will Not Be Considered During The Evaluation. Each Page Must Be In Arial Size 12 Font, Single Spaced. Part Ii Of The Sf 330 And Any Cpars Or Ppqs Will Not Count Toward The Page Limitation. a Ppq Obtained For Another Sf 330 Submission May Be Submitted For This Project. However, If Significant Portions Of The Project Have Been Completed Since The Ppq Was Filled Out, A New Ppq Should Be Submitted To Accurately Assess The Project. firms Must Include The Following Information In Section B Of The Sf 330 Submission: 1)   Sam Unique Entity Identifier 2)   Tax Id Number 3)   Cage Code 4)   Primary Point Of Contact’s Email Address And Phone Number all Questions Must Be Submitted To The Cs & Co Email With The Subject Line “sf 330 Questions – Minor Design, Construct Whole Health, Iron Mountain, Mi.” The Cutoff For Question Submission Is 5:00 Pm Et On January 18, 2024. Questions Will Be Answered Through Modification To The Pre-sol Notice Posted To Contract Opportunities At Sam.gov. this Procurement Is A 100% Set-aside For Sdvosb Concerns. Offers Received From Other Than Sdvosbs Will Not Be Considered. Offerors Must Be Certified As Sdvosbs By The U.s. Small Business Administration (sba) And Visible In The Veteran Small Business Certification (vetcert) Database (https://veterans.certify.sba.gov/) At The Time Of Sf 330 Submission, Written Response Submission, And Award. Failure To Be Certified In The Vetcert Database At These Times Will Result In The Offeror Being Deemed Ineligible For Award. all Joint Ventures Must Be Sba Certified At The Time Of Sf 330 Submission, Written Response Submission, And Award And Must Submit Agreements That Comply With 13 Cfr 128.402 Prior To Contract Award. all Prime Firms Must Meet The Naics Code Requirement Specified In This Notice. The Contracting Officer Will Verify The Naics Code In Vetcert. Failure To Meet The Naics Code Requirement May Result In The Rejection Of The Sf 330 Submission. sf 330 Submissions Received After The Date And Time Specified Will Not Be Considered. Late Proposal Rules Per Far 15.208 Will Be Followed For Late Submittals. Firms Not Providing The Required Information May Not Be Evaluated. All Information Must Be Included In The Sf 330 Submission Package. it Is The Offeror’s Responsibility To Check The Contract Opportunities Website At Sam.gov For Any Revisions To This Announcement Prior To Submitting Their Sf 330. see Attached Document: Sow Construct Whole Health Center. see Attached Document: Sow Whc Space Diagram Model. see Attached Document: Past Performance Questionnaire. see Attached Document: Post Award Specs-drawings Review Checklist. end Of Document

Details: 2 continuation Page regard To The Fire Alarm System, If Needed Will The Va Provide Programming For New Shunt, Primary, Secondary, And Fire Hat Modules? If Not, Can You Please Supply Your 3rdâ party Fire Alarm Contractor. Please Refer To Attachment+a+-+combined+specifications.pdf Page 57 Of 82, 14 21 10 Modernization Of Traction Elevators, 2.7.c in Regard To Elevator Controllers, Is The Va Requesting The Same Equipment As Was Installed In The Previous Modernization Project Or Will Other Non-proprietary Equipment Be Accepted For Consideration? The Rvamc Is Not Requesting Sole Sourcing For P5, P6, And P7 Modernization To Match The Equipment That Exists For P1, P2, P3. in Lieu Of Geared Machines Will The Va Accept Proposals Including Gearless Machines? Please Refer To Attachment+a+-+combined+specifications.pdf Page 44 Of 82 And Beyond, 14 21 10 Modernization Of Traction Elevators For Specification On Traction Hoist Machine. when Will We Have The Opportunity To Visit The Site Again To Gain Additional Information In The Elevator Shafts, In The Elevator Machine Room And Access The Roof? site Visit Was Concluded On 4/10/2024 At 1:00pm Edt. No Additional Site Visit Is Planned For This Project. See Attached Pictures For Elevator Shaft. Elevator Machine Room Photos Were Previously Provided In Existing Conditions Pdf. where Will We Be Able To Store The Elevator Equipment To Be Installed? Contractor May Store Items In Entrance To Machine Room, On Rooftop (with Appropriate Protection From Adverse Weather) And In A 15ft X 25ft Laydown Area At The East End Of The Va (see Attached Site Map). Final Location To Be Determined After Award. will There Be A Dumpster Provided To Dispose Of The Existing Equipment, If So, Then Where Will It Be Located, If Not, Then Can We Provide One And Where Can It Be Located? Please Review Attachment+a+-+combined+specifications.pdf Page 5 Of 82 1.8 Disposal And Retention. Also Please See Response To Elevator Equipment Storage. please Provide The Company Name And Contact Information For The Companies That Handle Your Hvac, Fire Protection, Fire Suppression And Electrical For The Disconnects For The Elevators. Please Refer To Attachment+a+-+combined+specifications.pdf Page 57 Of 82, 14 21 10 Modernization Of Traction Elevators, 2.7.c For Fire Alarm Contractor. will We Be Able To Use A Crane To Move The Elevator Equipment Over The Roof And Through The Machine Room Door On The Roof? Yes the Base Proposal States 180 Days.â  The Lead Time For This Equipment Is Well Over 180 Days And The Installation Is Not Achievable In 180 Days During Normal Regular Time Business Hours.â  Will The Schedule Be Extended? Yes, The Contract Will Be Extended For Verifiable Material Delays Due To No Fault Of The Contractor. on Page 8 Of 73 Under Paragraph (b) Specific Instructions Tab B: Technical Capability Lists Four Subfactors Required.â  subfactor 1 - Management Approach subfactor 2 - Corporate Experience subfactor 3 - Key Personnel Qualifications subfactor 4 - Quality Control Plan then Under The Evaluation Factors For Award - Technical Capability Sectionâ starting On Page 10 Of 73 There Are Six Subfactors Listed. subfactor 1 - General Qualifications subfactor 2 - Corporate Experience subfactor 3 - Key Personnel Qualifications subfactor 4 - Contractor Responsibility Items subfactor 5 - Subcontractor List And Qualifications subfactor 6 - Project Management Plan please Advise Which Section Should Be Followed For The Preparation Of The Technical Proposals. you Should Follow Evaluation Factors Stated Under Specific Instructions To Prepare Your Pdf Submittals Tabs. Your Submittal Must Address The Six Subfactors Which Are Factors Used For Ratings. In Addition To Key Personnel Qualifications And Corporate Experience Which Were Stated Twice, All Other Factors Must Be Addressed In Your Submission Tabs. past Performance References on Page 9 Of 72 Paragraph (b) 2. Part Ii - Past Performance Under Subparagraph B. It States. "the References Must Return The Survey Directly To The Government Contracting Officer Listed On The Questionnaire, Via Email." solicitation Attachment C - The Past Performance Questionnaire Does Not Include Any Instructions Or Information On It To Direct The References For How And To Whom To Return The Forms To. Inform Your References To Submit Directly To Contract Specialist, Moses Deng At Moses.deng2@va.gov And Cc Contracting Officer, Robert Ragos At Robert.ragos@va.gov additionally, Under Evaluation Factors For Award On Pages 13 & 14 - Paragraphs 2.3 And 2.4 Appear To Suggest That Cpars Can Be Used For The Past Performance Evaluations If Available And That The Past Performance Questionnaires Would Only Be Used For Projects That Do Not Have A Cpars Available. Yes. please Clarify The Following: cpars Can Be Submitted In Lieu Of The Past Performance Questionnaires. Yes. if The Past Performance Questionnaires Are Required, Please Advise If Previously Completed Questionnaires Can Be Utilized And Submitted With Our Bid Or If A New Questionnaire Must Be Filled Out And Submitted Directly From The Reference. previously Completed Past Performance Questionnaires Must Be Of Recent To Be Acceptable. Recent Past Performance Is Defined As Projects Completed Within The Last Ten Years, With The Actual Completion Date Being Not Earlier Than March 26, 2014. Questionnaire Must Be Submitted Directly From The Reference To The Contacts Listed In Answer To Question #11 we Would Like To Pose A Few More Questions Related To Jv Agreements For This Opportunity. Please See The Two Questions Below. sub-factor 1.1 Requires The Prime Contractor To Be A Licensed General Contractor. Please Confirm That An Sdvosb Joint Venture Bidding On This Opportunity Can Rely On The Capabilities And Certifications By Each Individual Venturer, As Opposed To Only Considering The Joint Venture S Qualifications, As Required By 13 C.f.r. 128.402(f). an Sdvosb Joint Venture Registered With Sba Can Rely On The Technical Capability And Qualifications Of Partners In The Joint Venture To Satisfy Technical Capability. please Confirm That An Sdvosb Joint Venture Offeror May Use The Aggregated Past Performance And Experience Of Its Individual Venturers To Satisfy The Corporate Experience And Past Performance Requirements, As Required By 13 C.f.r. 128.402(f). an Sdvosb Joint Venture Registered With Sba Can Rely On The Past Performance And Experience Of Partners In The Joint Venture To Satisfy Technical Capability, Sub-factor 2 Corporate Experience. see Below For Additional Information: sub-factor 5 Subcontractor List And Qualifications (excerpts From Solicitation) criteria And Submission Requirements:â  Provide A List Of Subcontractors Intended For Use On The Project, Including The Firm(s) (1.) Entity Name And Address (2.) Point Of Contact Information (name, Email And Phone Number), (3.) Role As A Joint-venture Partner Or Subcontractor, (4.) Planned Role In The Project, (5.) Experience In The Discipline(s) To Be Performed (including The Number Of Years Corporate Experience In The Discipline, (6.) The Type/nature Of The Agreement (i.e. Contract) That The Prime Contractor Has With The Subcontractor, And (7.) Ability Of The Subcontractor To Provide Adequate Resources To Successfully Complete The Project.â  Information Provided Will Be Evaluated To Ensure Qualifications Meet Any Minimum Qualification Requirements Outlined In The Specifications, As Well As To Gauge The Overall Suitability Of The Subcontractor To The Work Being Performed, And The Business Arrangement Between The Subcontractor And Prime Offeror.â  The Offeror Shall Review The Specifications To Determine All Qualifications Requirements. is This Project Tax Exempt? No. if They Are In Acceptable Condition, Is It Possible To Re-use The Mechanical Safeties As The Sling Is Being Re-used? No. please Clarify If You Would Just Like The Entrances Cleaned And Polished Or Cladded With New Stainless Steel. Existing Stainless-steel Panels To Remain, In The Lobbies And Within The Cab, Shall Be Cleaned, Buffed, And Polished. specifications Are Requiring Bi-weekly Maintenance For 12 Months.â  Can This Be Monthly As Bi-weekly Seems Excessive. No. Please Refer To Attachment+a+-+combined+specifications.pdf Page 80 Of 82, 3.8.b do You Require Hepa Filters? No. Contractor Shall Not Expose Patients, Visitors, And Staff To Dust, Odors. what Is Required For Electrical Work?â  New Disconnects? Pit Lights? Machine Room Lights?â  New Gfci Outlets? Sump Pump? Any Fire Alarm Augmentations?â  Whatever Is Necessary To Meet The Requirements Of Specification 14 26 26. are The Elevators Hooked Up To A Generator? Yes is There Any Work That Needs To Be Done On Off Hours Or Weekends? Any Work That Would Disrupt The Normal Hospital Operations (power Outages, Material Moves That Require Closing Off Areas, Etc.) And Work That May Pose Safety Risks To Patients/staff/visitors (i.e. Crane Operations). where And How Many Employees Will Be Allowed To Park Their Personal Vehicles? Parking Is Limited And Is On A First Come, First Served Basis. Parking Is Permitted In The Parking Garage As Well As In Parking Lots 8a Thru 10b And 15a Thru 15c. See Attached Site Map. do You Require A New Self-closing, Self-locking Machine Room Door? No. can Key Personnel Positions Be Dual Hatted? Ex. Superintendent Would Also Be Ssho, And Project Manager Would Be Cqc. Yes. please Identify Any Required Permits. If Permits Are Required, Who Is Responsible For Obtaining And Paying For Them? Contractor Is Responsible For Obtaining And Paying For Any Permits Required To Comply With Federal, State Or Local Regulatory/code Requirements. Permits Required By The Vamc (hot Work, Lift Permit (if Cranes Will Be Utilized), Penetration (thru Firewalls), Confined Spaces, Etc.) May Be Obtained Through Our Safety Office Located In 2k-133. will A Certified Engineer Be Required On Site During Construction? If So, Will The Engineer Be Required On Site Full Time? If Not, Please Provide Requirements. Contractor Is Responsible For All Inspections/certifications Required To Satisfy Contract And Code Requirements. if Using A Crane Is Not Possible Are There Any Restrictions On Using A Helicopter? Helicopters Are Prohibited. if Our Proposed Crane Plan Could Not Land The Equipment At The Elevator Penthouse Exterior Door, Can The Craned Material Be Transported Across The Roof? The Roof Is A Reinforced Concrete Roof. It Can Support The Transport Of Project Materials. However, The Contractor Shall Ensure Transporting Project Material Does Not Damage The Roof And The Existing Equipment On The Roof. 01 33 23, 1.3c Submittal Register - Can The Va Please Provide The Initial Submittal Register As Stated In The Specifications To Provide Clarity On The Extent Of The Submittals Required For The Project? The Va Advises That The Sow And Specifications Are Reviewed To Ensure The Contractor Is Aware Of What Needs To Be Submitted For The Project. 01 33 23 1.3.a Should Be Reviewed As Well. 01 33 23, 1.10d/e Review Of Submittals The Specifications Reference 15 Working Days (3 Weeks) For Va Review Of Submittals/re-submittals And 10 Working Days (2 Weeks) For Va Review Of Rfis. Can The Va Please Confirm These Review Periods Are Accurate? The Up To Date 01 33 23 Is Dated 11/2023. The Review Periods Are Accurate. what Software Will Be Utilized On The Project For Submittal Transfers? Will The Prime Contractor Be Responsible For Purchasing And Maintaining This Software? 01 33 23 1.6.e Addresses Submittal Transfer Software And Who Is Responsible. It Is The Va S Preference To Utilize Procore. will The Va Require Any Construction Management Software To Be Utilized On The Project? Will The Prime Contractor Be Responsible For Purchasing And Maintaining This Software? 01 33 23 1.6.e Addresses Submittal Transfer Software And Who Is Responsible. It Is The Va S Preference To Utilize Procore. 01 35 26, 1.7 Ssho The Specifications Call For A Full Time Ssho To Maintain A Presence Onsite. Can The Va Please Confirm That The Awarded Prime Contractor Must Fulfill This Requirement? Must The Ssho Be Employed By The Prime Contractor? Can The Ssho Perform Any Physical Work Onsite, Or Will They Strictly Be Required To Supervise Work? 01 35 26 1.7.d Established The Requirement Of When The Ssho Or Equally Qualified Designated Representative/alternate Needs To Be Onsite. 01 35 26 1.7.d Refers To Far 52.236-6 Addressing Who Employs The Ssho. The Ssho Shall Perform Their Duties As Specified In 01 35 26. 01 35 26, 1.12 Infection Control Can The Va Please Provide More Details On The Extent Of The Infection Control Wall Requirements For The Project? Can The Prime Contractor Utilize Starc Wall Systems Or Something Similar? Please Refer To 01 35 26 1.12.b For Scope Area Classification. 01 35 26 1.12.b.2 Provides Information On The Classification Requirements. Contractor Shall Not Expose Patients, Visitor, And Staff To Dust, Odors, Or Any Other Particulate Dispersed Due To Construction. please Identify The Asme 17.1 And Ibc Code Years Applicable To This Solicitation. The Latest Code Year Is Applicable To This Solicitation. do The Elevators Currently Operate On Emergency Power? The Penthouse Power Distribution Panel Is Fed From An Ats. do The Elevators Currently Receive A Pre-transfer Signal From The Ats (automatic Transfer Switch)? The New Controllers Will Require A Pre-transfer Signal From The Ats. Yes. if No Pre-transfer Signal Currently Exists, Does The Ats Have The Capability To Time Delay And Send A Pretransfer Signal To The Elevators It Serves? Additionally, Where Is The Ats Located Within The Building For Each Elevator Identified In The Solicitation? Conductors Will Need To Be Run In Conduit And Programmed To Function. Contractor Needs To Know Length Of Run, Quantity Or Runs, And Potential Routing. Pre-transfer Signal Already Exists For The Elevators Being Modernized. are There Specific Manufacturers The Va Is Interested In? Are The Prime Contractors To Include Elevator Equipment In Their Bids That Meet The Buy American Act, Are Nonproprietary, And Are Universally Maintainable? The Va Is Not Requiring Any Specific Manufacturers For The Elevator Equipment. It Is Preferred By The Va To Match The Already Modernized Equipment. Please Review 36c24624r0048_1 Section 2.6 For Buy American Requirements. -------------------------------------------------------------------end-------------------------------------------------------

Details: D4.          scope Of Services D4.1        the Services Required Under This Contract Shall Be In Accordance With The Following: (a)   General Project Requirements; (b)   Third Party Services Coordination; (c)    integrated Design Process Implementation; (d)   Pre-design Scope Determination; (e)   Schematic Design; (f)    detailed Design And Specification Development; (g)   Contract Document Preparation; (h)   Procurement; (i)     Construction Services; (j)     Post Construction Services. D4.1.1      general Project Requirements The Consultant Shall: (a)   Identify A Design Lead, Whom As The Consultant’s Representative Shall Be Solely Responsible  For Managing And Delivering The Services Of The Consultant And Its Subconsultants For The Duration  Of The Project. The Design Lead Will Attend City Meetings Upon Request, Design Meetings,  Construction Meetings, And Such Other Meetings (virtually And/or In Person At A Location To Be  Confirmed) As The Project Manager May Request; (b)   Attend And Participate In Regular City Project Delivery Office (pdo) Meetings; (c)    provide Monthly Progress Reporting; (d)   Assist The City With The Preparation Of Reports And Presentations To The City Council, City  Staff, Public, And Other Project Stakeholders/partners As May Be Required; (e)   Provide Electronic Seals With Signature On All Drawings, Specifications, And Reports  Submitted To The City; (f)    provide Access To Digital Graphics And Professional Renderings To Support Project  Communication And Engagement Activities; (g)   Schedule, Chair, And Minute Integrated Design Process (idp) Team Meetings And External  Stakeholder Meetings Throughout The Design; (h)   Submit All Minutes Of Meetings With Clear Actionable Items Within 72 Hours Of The Meeting To  The Project Manager For Distribution To The Project Team; (i)     Provide Monthly Schedule Updates During The Design Phases, And Review And Comment On The  Construction Schedule During Construction. The Schedule Updates Should Include A Summary Of Work  Completed To Date, Including But Not Limited To Major Changes Within The Reporting Period, Tracked  Issues, And Upcoming Milestones; (j)     Conduct Proper Document Management Practices, According To City Standards, To File All  Relevant Project Documents (design Documents, Construction Documents, Meeting Minutes, Etc.) To The  Project’s Sharefile Site; (k)    meet With, Coordinate, And Deliver The Requirements Of City Stakeholders Throughout The  Entire Design Process Respecting Facility Programming, Maintenance, And Operational  Considerations/requirements. City Shall Identify The Stakeholder Groups And Representatives To The  Consultant At The Outset Of The Work; (l)     Schedule And Attend Meeting(s) With Regulatory Officials And Other Authorities Having  Jurisdiction To Ascertain/verify All Relevant Project Requirements; (m)  provide Services In Accordance With The City’s Project Management Manual  Http://winnipeg.ca/infrastructure/asset-management-program/templates- Manuals.stm#2   And Templates  Http://winnipeg.ca/infrastructure/asset-management- Program/templates-manuals.stm#4 .  Notwithstanding The Foregoing, The Consultant Is Being Engaged By The City For Their Professional  Expertise; The Consultant Shall Bring To The Consulting Contract Administrator’s Attention Any  Aspect Of The City’s Project Management Manual Or Templates Which The Consultant Is Of The Opinion  Is Not Consistent With Good Industry Practice. D4.1.2      third-party Services Coordination (a)   The Consultant Shall Define Scope Of Services And Produce Technical Standards/requirements  Required For The Work Of Third-party Specialist Consultants (e.g. Building Commissioning  Consultant) Required In The Project, And Will Assist The City With Retaining The Consultants  (through A Competitive Tender Process) Required To Obtain The Information Needed. The City Will  Engage The Recommended/selected Firms Directly. D4.1.3      integrated Design Process Implementation (a)   The Consultant Shall Be Responsible To Undertake Design Services Using The Integrated Design  Process (idp). Idp Meetings Will Involve The Participation Of City Stakeholder groups Deemed Relevant To The Project. This May Include But Not Necessarily Be Limited To: The  Client, Maintenance & Operations Groups/staff. The Consultant Will Have Responsibility & Oversight  To Arrange And Manage All Meetings Including Chairing And Minuting. The Consulting Contract  Administrator Will Be Responsible To Identify The Groups And Individuals Deemed Stakeholders To Be  Invited And Attend Idp Meetings. D4.1.4      pre-design Scope Determination (a)   The Consultant Shall Base Their Initial Scope Definition/analyses On The Facility Repair  Needs Previously Identified In Past Studies.  recognizing There Are Budget Limitations, The City  Has Discussed Assessing The Repairs And Renewal Required To; The Main Pool Tank Area, The Dive  Tower(s), And The Air Handling Units. Final Determination To Made Through Consultant Analysis And  Recommendation(s). (b)   The Consultant Should Independently Perform Their Own Site Evaluation To Assess The Facility  Condition, Deficiencies And Needs As Relevant To The Assignment. Other Facility Needs Not  Identified Or Known To The City May Arise Or Become Evident As A Result Of The Consultant’s  Assessment. As Such, The List Of Repair Needs Identified Herein May Materially Change As A Result  Of The Consultant’s Own Investigations/assessment. (c)    the Consultant Shall Establish A Scope Of Repairs And Improvements And Present Findings In A  Report That Defines Prioritized Needs, Repairs, Estimated Costs, Budget Alignment, Construction  Work Timelines, And Provides Associated Recommendations. (d)   The Consultant Shall, In Consultation With The City, Affirm A Program Of Repairs And  Improvement Work That Optimizes/maximizes Facility Improvement Outcomes That Can Be Delivered  Within The Budget Constraints Of The Project. D4.1.5      schematic Design The Consultant Shall Provide: (a)   All Design Related Coordination; (b)   Project Scheduling Review; (c)    project Budget Review; (d)   Energy Studies/modeling Review; (e)   Assess Requirement For Special Studies; (f)    architectural Design Concepts; (g)   Structural, Mechanical, Electrical, Civil Design Concepts; (h)   Instrumentation/control Design Concepts; (i)     Sustainable Design Concepts; (j)     Universal Design Concepts; (k)    furnishings, Fixtures  and Equipment Requirements ; (l)     Schematic Plans; (m)  coordination With Commissioning Agent(s) (arranged And Procured By The City); (n)   Consultation/review/approval Authorities Having Jurisdiction; (o)   Prepare For The City’s Review A Schematic Design Package (representing Approximately 10-15%  Design Completion) And A Class 4 Cost Estimate Plus Class Of Estimate Validation/analysis (refer To  City Investment Planning Documentation). D4.1.6      detailed Design And Specification Development The Consultant Shall Provide: (a)   All Design Related Coordination; (b)   Project Scheduling Development; (c)    project Budget Review; (d)   Energy Studies/modeling Development; (e)   Special Studies/reports Development; (f)    architectural Design Development; (g)   Structural, Mechanical, Electrical, Civil Design Development; (h)   Instrumentation/control Design Development; (i)     Sustainable Design Development; (j)     Universal Design Development; (k)    furnishings, Fixtures And Equipment Design Development; (l)     Models, Perspectives Or Computer Presentations; (m)  design Drawings And Specifications; (n)   Prepare For The City’s Review A 33% Design Package (representing Approximately 33% Design  Completion) Submission Including Draft Design Drawings And Specifications, And A Class 3 Cost  Estimate Plus Class Of Estimate Validation/analysis (refer To City Investment Planning  Documentation); (o)   Prepare For The City’s Review A 66% Design Package (representing Approximately 66% Design  Completion) Submission Including Draft Design Drawings And Specifications; (p)   Prepare For The City’s Review A 99% Design Package (representing Approximately 99% Design  Completion) Submission Including Final Design Drawings And Specifications, And A Class 1 Cost  Estimate Plus Class Of Estimate Validation/analysis (refer To City Investment Planning  Documentation); (q)   Provide Value Engineering/analysis And Cost Reduction Strategies, Recommendations As Part Of  The 33%, 66% And 99% Design Submissions To Facilitate City Decision- Making On Budget Alignment And  Tender Strategy In Relation To Construction Cost Projections; (r)    coordination With Commissioning Agent(s); (s)    authorities Having Jurisdiction – Consultation/review/approval Of Construction Plans; (t)    development/building Permit Application Preparation/submission (city To Pay All Associated  Permit Costs). D4.1.7      contract Document Preparation The Consultant Shall Provide: (a)   Issue-for-tender Drawings And Specifications Set. Provide Original Signed/stamped, Facsimile,  And/or Digital Copies As Requested By The City. All City Comments Must Be Addressed In The  Issue-for-tender Package; (b)   Furnishings And Equipment Schedules; (c)    document Checking And Coordination. D4.1.8      procurement The Consultant Shall: (a)   Verify All Contract Insurance And Bonding Requirements With City Insurance Branch; (b)   Prepare And Issue A City Of Winnipeg Request For Qualification (rfq) For Construction  Services Including All Necessary Consultation/coordination With Materials Management; (c)    review And Evaluate Proposals To Short-list The Most Qualified Rfq Proponents; (d)   Prepare And Issue A City Of Winnipeg Tender For Construction Services (the City Of Winnipeg  Bid Opportunity Process) To The Short-listed Proponents, Including All Necessary  Consultation/coordination With Materials Management; (e)   Prepare Any Addenda To The Rfq Or Tender Documents; (f)    attend Pre-bid Meetings, Site Tours Or Proponent Interviews As Required; (g)   Provide Advisory Service For Bid Evaluation And Award Of Contract Recommendation. D4.1.9       Construction Services The Consultant Shall: (a)   Monitor The Contractor’s Construction Schedule, Progression Of Work, And Forecasts; (b)   Perform All Necessary Construction Contract Administration; (c)    prepare All Project Documentation According To City Standards And City Templates; (d)   Perform All Necessary Construction Inspections And Reviews; (e)   Chair Site Meetings And Record/distribute Meeting Minutes; (f)    document Contractor Submission Of Safe Work Plans For All Aspects Of Construction; (g)   Review And Evaluate Status/progress Reports; (h)   Process Payment Certificates For Payment; (i)     Provide Interpretation Of Contract Documents; (j)     Review Shop Drawings, Product Data/samples; (k)    prepare And Review Field Instructions, Proposed Change Notices And Change Orders; (l)     Review Of Contractor Project Change Notice Pricing; (m)  as-built Record Drawing Review; (n)   Produce Inspection Reports; (o)   Coordination With Commissioning Agent(s); (p)   Coordination With Authorities Having Jurisdiction; (q)   Evaluate/assess Construction Deficiencies; (r)    evaluate/assess Liquidated Damages As May Be Warranted; (s)    issue Substantial And Total Performance Certificates. D4.1.10    post Construction Services The Consultant Shall: (a)   Review/assess Warranty-related Complaints That May Arise In The Warranty Period; (b)   Report On Deficiencies Including Instructions For Warranty Correction; (c)    administer Warranty Claims With The Contractors, Vendors Or Suppliers As Necessary; (d)   Affirm Completion/provision Of Operation And Maintenance Manuals; (e)   Provide Hard Copy And Electronic Record Documents To The City, Including But Not Limited To  As-built Drawings, Specification Sets; (f)    affirm End Of Warranty Period And Project Close-out. D4.2        sustainable Design (a)   Ourwinnipeg 2045 Sets Out The City’s Climate Target Of Net Zero Emissions By 2050 Which  Aligns With Federal And International Targets. The Community Energy Investment Roadmap (ceir)  Identifies City And Community-wide Systems Level Actions And Investments To Achieve This Updated  Target. Council Directed The Public Service To Implement The Ceir In July 2022. In Addition, The  Ceir Identifies That After Reducing The Need For Energy And Increasing Energy Efficiency,  Electrification Of Heating In Buildings Is Key To Meeting City Of Winnipeg Climate Targets. (i)     The City Is Committed To Optimizing Energy Efficiency And Reducing Carbon Emissions Within  The Pan Am Pool Building. To Align With The City’s Climate Target Of Achieving Net-zero Emissions  By 2050, The Consultant Must Consider Any Elements Within The agreed-upon Finalized Scope That Impact Energy Consumption And Carbon Emissions. If Such Elements Are Identified, The Consultant Shall: (i)     Design With Net Zero Carbon Ready And/or Low Carbon Principles In Mind. In Order To Align  With The City Of Winnipeg’s Net Zero Carbon Goals And Promote Low Carbon Practices. (ii)     Facilitate The Project's Participation In Relevant Efficiency Manitoba Business Incentive  Programs. Additionally, Investigate Other Potential Incentive Programs To Maximize Available  Benefits. (b)   While Recognizing That Budget Constraints May Limit The Feasibility Of Installing A Solar  Wall, If Some Or All Of The Air Handling Units Are Replaced, The City Aims To Design The  Ventilation Ductwork In A Way That Facilitates The Potential Future Installation Of A Solar Wall Or  Solar Roof Ducts. The Consultant Should Explore "solar Ready" Principles: (i)     The High Humidity In A Pool's Exhaust Air Presents Challenges During Winter When Utilizing  A Heat Recovery Unit. In These Conditions, The Moisture In The Exhaust Air Freezes Upon Contact  With Outside Air Temperatures, Severely Compromising The Efficiency Of The Unit Or Rendering It  Completely Ineffective. The Building Provides A Good Opportunity For Solar Energy Capture To  Pre-heat The Ventilation Air. Kgs Conducted A Solar Energy Report, Evaluating Two Options For Solar  Ventilation Air Heating: A Solar Wall Covering The Main Pool Area's South-facing Elevation, And  Solar Ducts Installed On The Roof Of The Lap Pool Addition. (ii)     When Installing New Hvac Or Other Rooftop Equipment, It Is Crucial To Select Locations On  The Roof That Do Not Obstruct Or Cast Shadows On The Designated Area For Future Solar  Installations. Please Note, The Weight Of The Solar Wall Cannot Be Supported From The Existing Wall  Structure; Therefore, A Dedicated Standalone Structural Support System Would Be Required. In  Addition, The Study Noted That The Installation Of Solar Ducts On The Main Pool Area Roof Is Not  Feasible Due To The Additional Structural Loads That The Roof Was Not Designed To Handle. (c)    in The Event That Building Envelope Upgrades Are Incorporated Into The Project, The  Consultant Shall Engage A Building Enclosure Commissioning Agent (becxa) During The Development  Phase To Provide Input Into Building Enclosure Systems As They Relate To Energy, Water, Indoor  Environmental Quality, Durability And Air Tightness Throughout The Project. The Consultant Shall  Recommend A Preferred Vendor To The City. The City Will Then Contract With The Preferred Becxa  Independently From The Consultant. The Consultant Will Work With The Agent As Part Of The Project  Team To Incorporate Envelope Commissioning Into The Project Design And Construction. (d)   In The Event That Electrical Or Electrical Upgrades Are Incorporated Into The Project, The  Consultant Shall Coordinate Design And Specification Requirements As Relating To Building  Commissioning And Quality Assurance/quality Control Testing (to Be Undertaken By An Independent  Third Party(s) Contracted By The City). D4.3        the Following Shall Apply To The Services: (a)   Universal Design Policy  Http://clkapps.winnipeg.ca/dmis/docext/viewdoc.asp?documenttypeid=2&docid=3604 (b)   The Design Consultant Shall Be Solely Responsible To Ensure All Wads  Https://winnipeg.ca/ppd/universal_design.stm  requirements Are Considered With The Provided Budget  For Architectural Work In Mind, And As Part Of The Project Deliverables Provided To The City, Will  Produce A Comprehensive Wads Compliance Document That Summarizes All Analysis, Application,  Limitations & Exclusions  introduced By Existing Conditions (if Applicable), And Implementation Of  Solutions; Complete With Signed Statement Of Wads Compliance By The Professional Taking  Responsibility For The Work, At The Time That Final Drawings Are Issued For Construction. (c)    public Health Act Provide Services In Accordance With The City’s Public Health Act For Swimming Pools. Swimming Pools And Other Water Recreational Facilities Regulation, M.r. 132/97 (gov.mb.ca) D4.4        the Funds Available For This Contract Are: (a)   Up To $500,000 For Design And Contract Administration Services; (b)   $4,100,000 Has Been Earmarked For Construction Services.