Public Works Department Tender

10.All the staffs of the contractor should have proper & constant vigilance and check that, there is no sign of heating-up, burning smell, discoloration or sparking at any point in lift, they should inform to concern JE/AE after "switch off" the Lift. 11.Any major shut down or fault should be brought to the notice of JE / AE immediately in writing and over telephone for further course of action. The agency will also have to attend emergency calls immediately at the site with staff, tools etc. on demand. 12. In case of any breakdown caused by cable fault etc., if situation demands the agency will have to restore the power supply temporarily either with the materials available with this department or arranging the same temporarily and safely at his own cost till completion of original restoration work. 13. The agency should be responsible for any damage in the installation due to mishandling or maloperation by its staff and shall be liable for rectification / replacement, as the case may be, of the damaged installation / equipment within time frame to be fixed by concerned A.E., failing which the said rectification/ replacement of affected equipment / installation would be executed by external agency and the cost thereof would be recovered from the bill and the accused staff should be replaced immediately. 14.Bills should be submitted quarterly with the certification of satisfactory performance of the concerned JE and AE. Photocopy of Logbook and Attendance Register, ESI EPF challan should also accompany the Bill.

15. All the log-books should be available at the call center and to be produced to the Office of the AE /JE on demand. 16. The philosophy of “Public Interest” would be the MOTTO of this maintenance contract. Any deviation may be viewed otherwise. 17.If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions causing inconveniences to public service, is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment). This Department also reserves the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer–In-Charge for any shortfall in observing above T&C. In that case, the abovesaid contract may be terminated without issuing any notice and Stringent & punishable action may be taken against the contractor. 18.The contract may be terminated with one (01) month notice on either side. 19. Any upcoming /Ongoing project if arised at the aforesaid campus which will be completing within stipulated period of Maintenance contract, automatically will come under maintenance contract under the jurisdiction of Assistant Engineer concerned. 20.EIC has power to make addition & alteration of terms & condition as per situation or site condition. 21.Minimum change of terms and conditions may be done by the EIC in consultation with the agency for the interest of better public service. If required the agency will have to operate electrical machineries like DG set within the scope of the contract without any additional cost.

22. Bills should be placed quarterly as per direction of EIC, keeping at least one spare log book at site. Payment will be made as per norms against placement of bills supported by log book duly verified by the Jr. Engineer / Assistant Engineer. 23.BILLING & PAYMENT PROCEDURE : Contractor will submit monthly Pre Receipted (affixing the Revenue Stamp) bills, separately for Electrical maintenance and Service Charges, duly supported with necessary check list, log sheets along with the challan for deposit of ESI, EPF and Professional Tax and returns . 24.In case of emergency the authorized Agency must attend the site without ay delay and report the incident to the EIC 25.Deployed staffs should be capable of dousing fire in case of occurance of fire hazards and forthwith intimate the matter to the EIC 26.Uniform, safety shoes, helmet, rain coat, umbrella, gumboot, torch/ emergency light etc and all types of tools and tackles are to be provided by the agency to its staffs. 27.All the issues related to the safety of the staffs should be takn care by the Agency itself. 28.For any unethical/ unruly attitude or activity of Agency or any of his deputed staff should be taken seriously and legal action would be accordingly by this end. 29.The Agency will not be responsible for any loss or damage of the plants or equipment’s due to the fire, earthquack, flood and any other natural calamity beyond control of the agency and thereby not due to the laps on the part of agency for making good to the damages. 30.All maintenance service agencies for high allertness during puja vacation. Every servivce provider should be available on mobile phone.