Public Works Department Tender

SCOPE OF WORK AND TERMS & CONDITION:- A) Routine checking and servicing (Preventive maintenance). i)Checking & servicing of all mechanical & electrical parts of mortuary units, refrigerant system, condenser & cooling system etc. twice in each month. ii) Checking of performance of each machine shall be noted, in Log Book twice in each month.. All entries be countersigned by the Agency and the concerned Junior Engineer in the Log Book. iii) Checking of door, cooling system, trays, condenser, heater, chamber lighting, door locking etc. iv) Checking of compressor, blower and rectification if any fault. v) Lubricating the motor bearings & all other moving parts as and when required. vii) Checking of main control switch and internal wiring system of mortuary units etc. in each month. Any fault located should be brought to the notice of the Asstt. Engineer & Junior Engineer immediately. viii) Agency must be provide a trained attender for mortuary units.

B) Overhauling: i) Repairing of all mortuary chambers, trays, doors etc, as and when required. ii) Thorough overhauling of the mortuary units with standby units once in a month and painting once in a year. C) Supply & Repairing: i) Repleshing refrigerant required as a result of a leak in system arising out of fair wear & tear as per requirement. ii) Supply of refrigerant shall be made as & when required by the Agency in his own cost for all mortuary units.. iii) Repair of controls system & to be replaced free of cost for all mortuary units. iv) Replacement capacitor incl. of all spare parts, including compressors, shall be made by the Agency for smooth running of the machine at his cost for all mortuary units. v) No major parts shall be removed without permission of concerned Asstt. Engineer. Challan shall be obtained from Junior Engineer while taking away machine or parts from site for repairing and materials shall be returned/ repaireed within three days to worksite in Co's chalan. D) Attendance of break down: i)Break downs to be attended immediately after receiving initiation from the Junior Engineer, Asstt. Engineer and the authority concerned. iii)Nature of break down with date shall be recorded in the Log Book.

E) NOT COVERED BY THE CONTRACT: a) Operation. b) Checking & repairing of electrical installation prior to main incoming switch. F) TERMS & CONDITIONS: a) Service Challan should be submitted to the Junior Engineer/Assistant Engineer concerned. The mortuary temperature should be mentioned as and where possible and to be recorded. Consolidated log sheet based on the service challan is to be submitted in triplicate along with bill by the contractor quarterly. b) The Contract may be terminated within 30 days notice from either side. c) The maintenance agency not be held responsible for any loss and damaged of the plants and equipment due to fire, earthquake, flood and ant other natural calamity beyond the controls of the agency and thereby not due to the lapses on the part of agency. d) If the contractor fails to attend the inspection twice in a month no payment will not be made for that period. In addition a sum equivalent 3% of the charges per service call on prorate basis will be deducted (as fine) from the contractor's bill. e) No unit should be kept idle/ inoperative for more than 3 days for any petty defects from the date of intimation. For any major break-down, the time period necessary to set right the unit will be decided by the Engineer-in charge. If such period exceeds 15 days no charges for maintenance for the month will be paid.

f) Bills should be submitted quarterly as per direction of EIC, keeping at least one spare log book at site. Payment will be made as per PWD norms against placement of bills supported by log book duly verified by the Junior Engineer / Assistant Engineer. g) In case of any Accident and/or physical illness of the staffs of the agency, while on duty, no claim will be entertained by this department and all responsibilities thereof should be shouldered by the agency only. h) The agency & the maintenance personnel must have telephone/mobile phone and shall be kept on for quick communication (24 x 7 Hrs). i) The Service professionals deputed by the Agency should wear the Photo Identity card issued by the Agency. j) The contractor is required to submit a copy of the challan to the Junior Engineer office before taking any materials out of the premises. k) No claim towards cost of uniform, personal protection equipments etc. for the maintenance staffs should be entertained by this department and should be provided by the agency at his own cost & responsibilities. l)Transportation charges including equipment such as trolley/ ladder/ small vehicle for carrying spares will not be paid extra. m) The Executive Engineer, Nadia Electrical Division, P.W.Dtc. reserves the right to terminate the contract at any time without assigning reason.