Public Health Engineering Department

Page 1 of 11 West Bengal Form No. 2912 LUMP SUM TENDER AND CONTRACT FOR WORKS General Rules and Directions for the Guidance of Contractors 1. All works proposed for execution by contract will be notified in a form of invitations to tender posted in public places and signed by the Divisional Officer. This form will state the work to be carried out, as well as the date for submitting and opening tenders and the time allowed for carrying out the work; also the amount of earnest money to be deposited with the Tender and the amount of the security deposit to be deposited by the successful tenderer and the percentage. If any, to be deducted from bills. Copies of the specifications, drawings and any other documents required in connection with the work, signed for the purpose of identification by the Divisional Officer will also be opened for inspection by the contractor(s) at the office of Divisional Officer during office hours. 2. A tender by a firm must be signed separately by each member thereof, or in the event of the absence of any partner, it must be signed on his behalf by a person holding a power-of- attorney authorising him to do so., such power-of-attorney to be produced with the tender, and save in the case of a firm carried on by members of a joint family it must disclose that the firm is duly registered under the Indian Partnership Act. 3. Receipts for payments made on account of a work, when executed by a firm, must also be signed by the several partners, except where the contractor(s) are described in their tender as a firm, in which case the receipts must be signed in the name of the firm by one of the partners, or by some other person having authority to give effectual receipts for the firm. 4. Any person who submits a tender must fill up the usual printed form, stating the sum of money for which he is willing to undertake the work. Only one sum shall be named. Tenders, which propose any alterations in the work specified in the said form of invitation to tender, or in the time allowed for carrying out the of the work, or which contain any other conditions of any sort, will be liable to rejection. No single tender shall include more than one work but contractor(s) who wish to tender for two or more work shall submit a separate tender for each. Tenders must have the name and number of the work to which they refer written outside the envelope. 5. The Divisional Officer or his duly authorised assistant will open tenders in the presence of any intending contractor(s) who may be present at the time, and will enter the amounts of the several tenders in a Comparative Statement in suitable form. In the event of a tender being accepted, a receipt for the earnest-money forwarded therewith shall there upon be given to the contractor(s) who shall thereupon for the purpose of the identification sign copies of the specifications and other documents mentioned in Rule-I. In the event of a tender being rejected, the earnest-money forwarded with such unaccepted tender shall be refunded within 10 days from the date which the tender is decided provided the contractor(s) present himself/themselves before the Executive Engineer to take the refund. 6. The Accepting authority reserves the right to reject any or all the tender without assigning any reason and he will not be bound to accept either the lowest tender or any of the tenders. 7. The receipt of an accountant or clerk for any money paid by the contractor(s) will not be considered as any acknowledgement of payment to the Divisional officer and the contractor(s) shall be responsible for seeing that he/they procure(s) receipt signed by the Divisional Officer of a duly authorised cashier. 8. The memorandum of work tendered for, and the schedule of materials to be supplied by the Public Works Department and their issue rates, shall be filled in and completed in the office of the Divisional Officer before the tend