Municipal Affairs Department

[1] Signature of tenderer Signature of Chairman / Executive Officer FORM – K (Vide rule 160) Tender (For works estimated to cost upto Rs..................................................) BANKURA MUNICIPALITY No........................................................................of........................... ITEM RATE TENDER AND CONTRACT FOR WORKS General Rules and Directions for the Guidance of Contractors. 1.All work proposed for execution by contract will be notified in a form of invitation to tender pasted in public places and signed by the Chairman / Executive Officer. Tender Notice for works costing more then Rs.5 lakhs shall be published at least in one daily newspaper. This form will state the work to be carried out as well as the date for submitting and opening tenders and the time allowed for carrying out the work; also the amount of earnest money to be deposited with the tender, and the amount of the security deposit to be deposited by the successful tenderer and the percentage, if any, to be deducted from the bills copies of the specifications, designs and drawings and any other documents required in connection with the work signed for the purpose of identification by the Executive Officer / Authorised Officer shall also be open for inspection by the contractor at the municipal office during office hours. 2. In the event of the tender being submitted by a firm, it must be signed separately by each member thereof, or, in the event of the absence of any partner, it must be signed on his behalf by a person holding a power-of- attorney authorising him to do so, such power-of-attorney to be produce with the tender and save in the case of a firm carried on by one member of a joint family it must disclose that the firm is duly registered under the Indian Partnership Act. 3. Receipts for payments made on account of a work, when executed by a firm, must also be signed by the several partners, except where the contractors are described in their tender as a firm in which case the receipts must be signed in the name of the firm by one of the partners or by some other person having authority to give effectual receipts for the firm. 4. Any person who submits a tender shall fill up the usual printed form, stating at what rate he is willing to undertake each item of the work. Tenders which propose any alteration in the work specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any other conditions of any sort, will be liable to rejection. No single tender shall include more than one work, but contractors who wish to tender for two or more works shall submit a separate tender for each. Tenders shall have the name and number of the work to which they refer written outside the envelop. 5. The Executive Officer / Authorised Officer will open tenders in the presence of any intending contractors who may be present at the time, and will enter the amounts of the several tenders in a Comparative Statement in a suitable form. In the event of a tender being accepted, a receipt for the earnest money forwarded therewith shall thereupon be given to the contractor who shall thereupon for the purpose on identification sign copies of the specification and other documents mentioned in Rule 1. In the event of a tender being rejected the earnest money forwarded with such unaccepted tender shall be refunded within 10 (ten) days from the date on which the tender is decided provided the contractor(s) present himself/themselves before the Executive Officer / Authorised Officer to take the refund. 6. The accepting authority reserves the right to reject any or all the tenders without assigning any reasons and he will not be bound to accept either the lowest tender or any of the tenders. 7. The receipt of an accountant or a clerk for any money paid by the contractor will not be considered as any acknowledgement of payment to the authority and the contractor shall be responsible for seeing t