Information And Cultural Affairs Department Tender

Application tracking management

Rules and regulation for different manchas for aplicant

Data entry with all available documents. (Approx. 1.5 lakh applicants Registration data).

Booking data migration of last two years of all auditoria and data entry.

Application registration form from the web site for all

1. Rules and regulation for applications 2. Accepting the rules and regulation

1. Applicant login with OTP authentication. 2. Applicant’s registration form (one time) with following fields- a. Organization name b. Address c. Contact number d. Alternate contact number e. Email f. Organization Type List will be provided by I. & C.A. ( Group Theatre/ Music School/ Dance School/Recitation School/ Mime School/ Academic School/ College/ Cultural Organisaion/ Profitable Organisation/ Office Club/ Business House/ Govt. Office/ Semi Govt. Institution/ Memorial Organisation/ Film production House/ Jatra Organisation/ Charitable organization/others g. Registration number& date (If empty or blank user should get notification message for financial benefit) h. President/Secretary’s Name i. President/Secretary’s Designation j. President/Secretary’s Contact number k. President/Secretary’s Address l. Contact person name & contact number m. Registration document attachment n. Applicant’s ID proof attachment o. Terms & condition. (All field must have alphanumeric checking option) 3. Applicant’s dashboard with alert notification. 4. Profile update facility for selective field

Booking open notice/circular

Publish open booking circular for selected Stages/ auditoria, booking date range, application last date, booking cancellation date.

Applicant Area details in web design

Application details with all relevant details as mentioned below in application form : 1. Programme categories a. Dance, b. Drama by Group Theatre c. Drama by Office Club etc. d. One act plays e. Singing f. Musical soiree g. Jatra h. School / College annual Programme i. Annual programme of Cultural schools/ organisation j. Cultural Programme of Office Club k. Poetry l. Classical Programme m. Cultural Programme n. Folk Programme o. Cultural Competition p. Rehearsal q. Magic r. Seminar/ Workshop s. Meeting t. Govt. Official Meeting u. Business Meeting v. Film Screening 2. Booking request module with following fields- a. Name of the Programme b. Details of the Programme (including name of the programme) c. Event date & time from and to d. Morning Session/ Evening Session/ Whole day e. Booking charges / day, total booking amount f. Videography is required ( additional charges applicable) g. Sound provider's name h. Sound provider's Address i. Sound provider's license number j. Light provider's name k. Light provider's Address l. Light provider's license number m. Using of LED Projection machine ( additional charges applicable) n. Use of Screen ( additional charges applicable) o. Sponsorship programme ( additional charges applicable) p. Using Coffee machine ( additional charges applicable) q. Sponsorship Advt. material/ logo will be used in the auditorium ( additional charges applicable) (All field must have alphanumeric checking option) 3. Booking cancellation option i) Fully Cancelled ii) Alternative date 4. Booking request status module

Booking amount payment with GRIPS (Hyperlink to GRIPS site)

Booking payment receipt.

Banking payment integration (Specific format of file)

Booking application against cancellation date

Admin Administrative Area

1. Admin statistical dashboard. 2. Blacklist user. 3. Booking request approval module with modify option. 4. Single click applicant history search with - a. No. of application last year. b. No. of successful booking. c. No. of booking cancelled by user. d. Booking day of week. 5. Booking approval and publish on home page. Generating allotment letter with QR code generation 6. Ad hoc booking for all Stages/ auditoria to avoid complex workflow. (over ruling all norms)

Admin accounts area

1. Customer balance credit option. 2. Payment reconciliation and verification from GRIPS 3. Payment waving approval (certain portion or complete) 4. Payment waving certificate uploading

Reports

1. Current booking availability on home page. 2. Stages/ auditoria wise Programme report& chart 3. Stages/ auditoria wise accountability report. 4. Guest pending payment report. 5. Booking request report. 6. Other statutory reports. 7. Statistics reports and financial report 8. Allotment letter 9. Cancellation letter 10. Reports on demand.

Displaying Programme chart auditoria wise

Displaying Programme chart for next month

Post production support & maintenance (1 year)

Post production support & maintenance (1 year) (After getting order from Competent Authority)

Physical / virtual server (1 year)

Physical / virtual server, 2TB (1 year)

Domain registration (1 year)

Domain registration (1 year) (Domain must have to book after confirmation from Competent Authority)

SSL certificate (2 year)

SSL certificate (2 year) (From renowned agency )

Security audit

Security audit (From renowned agency )

SMS & Email notification service

SMS, 2 lakh for 1 year and must have to use renowned gateway and e-mail notification.

Govt. Taxes

All applicable Govt. tax