Uttar Pradesh Braj Teerth Vikas Parishad Tender
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Uttar Pradesh Braj Teerth Vikas Parishad - UPBTVP Tender
Other Consultancy Services
Consultancy Services
Eprocure
Opening Date21 Oct 2023
Closing Date4 Nov 2023
Tender AmountRefer Documents
Costs
EMD
₹ 2,50,000Document Cost
₹ 11,800Tender Fee
Refer Documents
Description
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Contact
Tender Id
2023_BTVP_854575_1Bid Award Id
ViewTender No
753/UPBTVP/2023-24, DT 20.10.2023Tender Authority
Uttar Pradesh Braj Teerth Vikas Parishad ViewPurchaser Address
-Website
http://https://www.upbtvp.in/
GEM & Bid Advisory Services
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BOQ Items
16 number of white center tables in front of the front row of sofas
16
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800 numbers of banquet dunlop chairs with white cover and tri-color ribbon.
800
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Professional performance stage 60 ft wide x 40 ft depth of 5 ft height with Linoleum flooring to be provided on the stage & Stage must have 4 stairs, 4 ft wide and each step should be minimum 1 ft in depth and ½ height. which INCLUDES THE COST OF STAGE DËCOR ON THE THEME OF BRAJ, SKIRTING, MASKING, FRAMING, CONSOLE WITH NECESSARY EQUIPMENT AND OTHER STAGE SETUP RELATED WORK
1
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2 Wooden podium with Vinyl on Sun board branding to be provided on stage. The design of the branding to be approved by UPBTVP
2
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1 No LED Screen P4 Size 30 ft x 16 ft (Above ½ ft from platform) on the back of stage
1
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Wooden platform on stage 30x 4x 1.5 ft with 8 ft wide stair
1
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Media raiser 12x8 ft x 2.5 hieght ft
1
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MEERA SPEICAL PROGRAM EXTRA WOODEN PLATFORM SIZE 30 x 4 x 1½ FT IS TO BE PROVIDED ON BACK SIDE OF REGULAR STAGE WITH STPES FOR ONE DAY. (AS PER DRAWING)
1
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Stalls for ODOP, Arts & Crafts- Exhibition/Marketplace Stalls – 90 No. of stalls covered, waterproof roof in Pagoda with the size of 10 x 10Ft with plywood flooring above 4" height from G.L for show casing/selling of ODOP / Handloom/ Handicraft Items on wooden. All stalls to be decorated using all the promotional collateral of Braj Raj Utsav 2023 with exact size of the constructed Stalls, like side walls, back wall, side pillars, stall facia, stall name board platform. 2 Tables, 2 Chairs, 2 Electric Points, 4 Focus LED white lights, 1 LED Halogen Light. Three side wall branding of Flex on wooden frames, front cover for closing stall at night for safety, Carpet, etc. would be provided for 90 stalls. If required additional Tables and chairs will be provided to the ODOP / artisans/ culinary experts. Theme based Stalls to be created with proper three side branding inside and out side of the stalls. Theme based Fascia be created by using logo, name of Braj Raj Utsav 2023, UP Tourism, Government of UP, Name of Product/Arts/Crafts, Place of ODOP/Artisans/Craftsman. Stall Facia, Table Facia will be as per actual size of the Stalls and tables, the same has to be approved by the UPBTVP before installation
90
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Stalls for Cuisine/Sweets-35 Nos of stalls covered, water proof roof in Pagoda with the size of 10ft X 10ft for food for sweets on wooden platform. Food & Sweet stalls to be decorated using all the promotional collateral of Braj Raj Utsav 2023 with exact size of the constructed Stalls, like side walls, back wall side pillars, stall facia, stall name board. 3 tables with white cover and frills, 2 chairs, 1 electrical point & 2power points, 2 LED Halogen Light, one dustbin, front cover for closing stalls at night for safety,Carpet, etc.for35food stalls. Theme based Stalls to be created with proper three side branding inside and out side of the stalls. Theme based Facia created by using logo, name of Braj Raj Utsav 2023,UP Tourism, Government of UP, Name of Culinary, Place of Culinary artist.Food preparation area 10x10 ft is to be created behind each food stalls duly cordoned off by masking/ partition with ethnic designs. Stall Facia, Table Facia will be as per actual size of the Stalls and tables, the same has to be approved by the UPBTVP before installation.
35
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Green Rooms- 6 Nos AC green rooms size 10 ft x 10 ft x 8 ft pagoda covered from all sides. Each stall to have 2 center tables, 4 normal tables, 2 mirrors, 4 double seater sofa and 6 dunlop chairs. Green Rooms should have attached urinals for men and women separately.
6
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2 Nos AC Green Rooms covered from all sides, in Pagoda with the size of 10ft x 10ft for artist on wooden platform, internally joint with main stage install each on both side of stage. Each stall to have 2 center tables, 2 normal tables, 8 double seater sofa. Green Room should have separately attached urinals for men and women.
2
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VIP Camp Office 2 Nos. of stalls covered, water proof roof in Pagoda with the size of 25ft x 15ft for VIP’s on wooden platform, internally joint. Each stall to have 2 center tables, 2 normal tables, 8 double seater sofa. Should have separately attached urinals for men and women.
2
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Food Court-One Theme based Food Court is to be created with sitting arrangements (Decorative Mudda, Table & Chairs, stools, Hand Knitted Wooden Cot, etc.) for Minimum of 70-80 person at a time. Proper decoration of the Food Court should be done by using different propsas per the theme of BRAJ RAJ UTSAV 2023 and electrical bulbs.
1
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UPBTVP Pavilion- The EMA will create a separate pavilion on the theme of Braj–showcasing the tourist places of Mathura-Vrindavan. German Hanger of 30 ft x 40 ft with all sides covered (Expect entry) and 2 entry exit gates. Flooring should be wooded and covered with brand new carpet. The facia of the hanger to be covered with flex on wooden frame. LED along with speakers to be placed in the pavilion to display the details of Braj (Mathura-Vrindavan).
EMA will submit all the documentary evidence in terms of photographs, videos etc. to UPBTVP after completion of event in Hard Drive for the records.
Acrylic Cut-out for UPBTVP Logo be created – size will be decidedby UPBTVP and approval be obtained before finalization.
1
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Barricade
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Barricade with wooden Balli is (Not iron pipe) covered with cloth. 1000 Running meters. (Please quote per running meter cost)
1000
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Synthetic Carpet
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Net carpet for entire venue . Brand new synthetic carpet from VIP entry to sofa sitting and complete space between stage to front row of sofa’s. Brand new carpet for pathways. (Please quote per square feet cost).
100000
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Stage Sound
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Line Array System of 16 Tops & 8 Dual Subs , Make Adamson/DnB/VTX. Stage Monitor (same as PA) – 8 wedges + 4 Side Tops + 2 Subs. Centre Fill (compatible to PA) – 4 Tops. IEM – 12 Units. Amps - Keyboard + Guitar + Bass (As per artist tech). Drum Kit – Pearl Masters (or as per artist tech) . Keyboard, Percussion instruments – as per artist tech. Digital Mixer – Dlive/Venue SL6/Digico SD10 or as per artist tech. Professional Sound Operator. EMA will arrange any other artist requirements .
1
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Stage Lighting
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FOR THIRTEEN DAYS (13 TO 27 NOV 2023)
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Aluminum Box Truss 60x40x25 FT. Moving Head BSW – 12 Units. Moving Head Beam – 16 Units. Moving Head Wash – 08 Units. LED Profile, 25D – 8 Units. LED Par RGBW, Narrow – 30 Units. LED Par RGWB, Flood – 30 Units. LED Par WW, Narrow – 50 Units. Blinder WW+CW, 4 Eye – 8 Units. Atomic Strobe RGB – 8 Units.Haze 2500W – 2 Units. Avolites Arena Controller. Professional Light Designer.
1
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EXTRA PROVISION FOR TWO DAYS (13 & 14 NOV 2023)
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5000 LIMENS PROJECTOR FOR SHADOW EFFECT. MOV HEAD LED WASH- 32 NOS. DMX FAN GOGGER - 02 NOS. FOLLOW SPOT (WITH OPERTOR ) - 02 NOS. MIRROR BALL (WITH SLOW MOTOR) - 01 NOS. ARENA DESK WITH UPS - 01 NOS. WATER ROLLERS - 08 NOS. CLEARCOMS - 06 NOS. Note- Box Truss 60 x 50 with 1 Horizontal Spine (Section 60 ft) Truss size subject to be change as per venue & Final stage Dimensions. + one senter bar 60 ft
1
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AUDIO VISUAL FOR ONE DAY EXTRA
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MINIMUM 10000 LUMENS WITH SHORT THROW LENS AS PER THE VENUE TO GIVE AN IMAGE ON CYCLORAMA OF ATLEAST 30' WIDE AND 14' HEIGHT. 8 SHORT THROW LENS OR 1.2 LENS (THE LENS DETAILS MAY CHANGE AS PER VENUE). SWITCHER: KRAMER VT 730/ OR SIMILLAR SEAMLESS SITHCHER WITH BLACKOUT, FREEZE AND CROSS FADE OPTIONS FOR 2 MAC LAPTOPS. NECESSARY AND EXTRA VGA AND HDMI CABLES. HANGING CONTRAPTION. SCREEN/WHITE CYCLORAMA/FRAMED WHITE FLEX ATLEAST 30' WIDE AND 16' HEIGHT (WING TO WING . AS PER THE VENUE). 2 NOS MAC LAPTOP WITH OFFICAL RESOLUME ARENA SOFTWARE AND QUICK TIME PLAYER INISTALLED. TECHNICIAN TO SET LED WALL. 2 SOUND EP LINE OUTS (AUDIO). MAC HDMI AND VGA CONNECTORS.
1
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Promotion & Publicity Near & On Venue:
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12 number of Publicity Panels of size 8 Ft X 10 Ft and 4 numbers of Publicity Panels of size 10x20 Ft. Table Facia, Stall Facia (Food & Sweet and Craft) will be as per the actual size of the already constructed stalls. The EMA will do the actual measurement of each stall and prepare the Facia accordingly in wooden frame. The designs, size and content will be finalized by UPBTVP. The Table Facia will also be in wooden frame. Direction Panels (40Nos. of size 3Ftx2Ft). All the Entry gate poles to be decorated by placing the frame on both side as per the actual size of the gates. 10000catalogueofBraj Raj Utsav 2023(8000-Hindi&2000-English). All the flex used for branding must be of Star Quality for Good Get-up with fine quality printing. No faded/poor quality of printing on flex will be installed in and out side of the venue. 500 Invitation Cards and Parking stickers printed as per design and E-Invitation. Floor Decals (Welcome and directional) entire Braj Raj Utsav 2023venue. Three LED wall 8 X 12Ft. displaying the live cultural event.
1
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Theme based ambience creation
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1 Theme Based wooden/MDF welcome Gates with Size of 80 Ft. width X 35 Ft. Height and Two Box Gate with the size 30Ft. X 40Ft x 6 Ft.
1
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Size of the gate may vary as per the actual requirement and availability of space. Four gates based on wooden poles (balli) structure of size 30 ft x 20 ft x 5 ft at the approach road points.
4
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Flower Decoration:- All Entrance and Exit Gates to be decorated with props and flowers for the Inaugural Function. Flora Design, One Big Floral Centre pieces. Stage Facia with Braj Raj Utsav 2023 by original flowers.
1
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Venue Decoration:-Balloons, Metal Lanterns, Streamer Banner, Large Paper Lanterns, Decorative Colorful Lights, Decorative Plants, Multi Colour Flags of Braj Raj Utsav 2023 in and around Pavilion, Decorative Hanging Kettles, etc. Path ways and aisle should be decorated from all sides. Trees and Poles to be decorated by using serial lights, props, etc. Repair & painting work at the venue will be done by the EMA. Dias arrangement will be done by the EMA for the inauguration of the event. Necessary arrangements will also be made for the Press Conference on inauguration day. EMA will do the fencing/masking of the venue wherever required or as directed by the UPBTVP.
1
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view cutter
1500
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Floor Decoration:-Entire Pavilion of Braj Raj Utsav 2023 event shall be covered by the New Neat& Clean Dark Grey Color Carpet. New Carpet Shall be used from Entry Gate to VIP sitting, stage front and Pavilion. The EMA would provide the additional Floor Carpet if required.
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Attraction Points and visitors engagement Area:- 5 Artifacts/ Selfie Points with different themes as approved by UPBTVP. Wooden, acrylic painted Braj Raj Utsav 2023 Cut Out in Hindi with font size of 10 X 6Ft. (excluding platform height).
5
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Light decoration Link roads and venue:- Chakari Running Light – 40 Nos. LED Parcans – 100 Nos. HMI White Light – 150 Nos. LED White Light – 175 Nos. LED Warm White Light – 100 Nos. LED Tube Light – 350 Nos. Mini Jhalar – 1500 Nos. Sharpy – 12 Nos. Color Pixel – 60 Nos. LED Bulb – 1200 Nos. SMD Light – 1200 Nos. T- Stand – 30 Nos. Change Over, Busbar. Whole venue to be lit up properly, it should look line Stadium in night. if required the EMA would install more light as per requirement of the Venue.
1
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Music & Sound:- PA System with ample amount of Speakers to be installed for Public Announcement and playing music by following the General Guidelines for Music/sound of the Local Authority
1
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Working Office &VIP Lounge/Pavilion:- One working office is to be created in 10x20 Ft. Area with Electrical Points, 5 Computer Table, High Back Chairs with proper Light Arrangements. Arrangements for the Press Conference at the time of Inauguration of Braj Raj Utsav 2023 event and closing of the event. Back drop, seating arrangements for me diaperson. The VIP Lounge/Pavilion is to be decorated with flowers/ props/ Lanterns/ lamps on in auguration day.
1
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Catering services will be arranged for the inauguration day for VVIP/VIP Guests, Media/Press, etc. A CCD Coffee vending machine tobe installed in the VIP Pavilion for 14 days. A serving staff in proper uniform should also be deployed for 14 days. Number of serving staff will be as per the requirement and direction of the UPBTVP on the day of inauguration. The VIP Lounge/ Working Officer will be sanitized twice in a day during the Braj Raj Utsav 2023 events. All the necessary health kit like facemask, face shield, hand sanitizers will be made available to all the officials/organizers. 15 Executive Class chairs and 10 glass centre table for VIP pavilion, if required EMA will make arrangements for more chair& table. These set up will be separate from the Stage Tables & Chairs.
1
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Stage, Green Room and other area:- Proper Maintenance of already constructed separate Green Rooms (Ladies & Gents) with mirrors, hangers, Charis, Changing Room, Light and other necessary items/equipments as required. Proper Carpeting on the Floor to be maintained. Toilets to be cleaned and upkeep on daily basis with all the sanitization and cleaning equipments for ladies and gents. Seating Arrangements for visitors, hanging decorative items on truss, decorative items around the seating area. Banquet Chairs to be used with sashes. Podium with proper branding of Braj Raj Utsav 2023 and Local to Global, Vocal for Local.
1
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Utilities:
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Security Arrangements:- 6 Bouncers on each day during the Cultural Program. 50 No. of Walkie -Talkie. 50 Nos. of CCTV Head Moving Cameras of HD Quality with complete monitoring system and recording back up for entire Braj Raj Utsav 2023 Duration 24X7, with Control Room setup and responsible Monitoring Team. The EMA will make the arrangement of Wheel Chairs, E-Cycle at the all Entry Gates for the Dibyangs.
1
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Fire Arrangements:- 100 No. of Fire Extinguishers or as per required norms, 50 water drums, 50 Sand Buckets on Stands and other fire fights required arrangements as per the specification and guidelines issued by the concerned authorities. One Fire Brigade Van from 10:00 AM to 11:00 PM daily. EMA can approach Fire Brigade office of requisitioning Fire tender with crew.
1
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Medical Arrangements:-One Separate First Aid in covered, waterproof roof near at best suited place along for one qualified Doctor & Nurse and necessary medicines, equipments etc.
1
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On Stage / VIP Refreshment:-EMA will provide Bisleri/ Aquafina/Patanjali water bottles for VIP’s, artist on stage and green room. EMA will also make necessary refreshments arrangements for evening cultural program.
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Power Back up:-• 3 No. of Silent Generators with capacity of 125 KW each with operator and diesel. Arrangement for un interrupted power supply.
3
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5 No. of Silent Generators with capacity of 63 KW each with operator and diesel. Arrangement for un interrupted power supply.
5
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2 No. of Silent Generators with capacity of 30 KW each with operator and diesel. Arrangement for un interrupted power supply.
2
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3 No. of Silent Generators with capacity of 5 KW each with operatorand diesel. Arrangement for un interrupted power supply.
3
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Water Arrangements:- EMA will ensure uninterrupted water supply for the artisans/ culinary experts if required water tankers will be made available facilitate the vendors for cooking and cleaning. EMA has to arrange the packed drinking water bottles for the VIP Lounge/Pavilion and Officials as per the requirement on daily basis.
1
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Toilet Arrangements:- All constructed Toilets (ladies & gents) at the venue be made functional by deploying sanitation staff for cleaning/ sanitizing for maintaining hygiene. If any repair and maintenance work is required the same has to be carried out the EMA two days prior to start of the Braj Raj Utsav 2023 event. One Mobile VIP Toilet Van with sanitation staff for cleaning/sanitizing for maintaining hygiene. All necessary required Items like Liquid Soap, Toilet Tissue Rolls, Hand Tissue Paper, Toilet Cleaners, Toilet Fragrance items etc. shall be made available by the EMA during entire Braj Raj Utsav 2023. 20 Portable Toilets to be installed for visitors (Ladies & Gents both).
1
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Ushers & House keeping / Sanitation Staff:- 4 Ushers (Two Girls in Saree & Two Boys in Corporate Attire) for Inaugural Function with Good Communication Skills. The ushers should be wearing the Mark and Gloves all the time. At any point of time 30 Sanitation Staff (15 Male & 15 Female) would be present for cleaning of Wash room/Restrooms/Toiletsfrom14th to 27th November, 2023 from 10:00 AM to 11:00 PM. The Washrooms has to be cleaned properly every half an hour from 9:00 AM to 11:00 PM. All the wash room would be cleaned after day closing. EMA will ensure that all the Toilets/ Washroom are neat & clean every time during the Braj Raj Utsav 2023 event. 4 Office Boys/ Multi Task Staff on the day of Inauguration and Two Office Boys/ Multi Task Stafff or other days of Braj Raj Utsav 2023. 10 No. of House keeping Staff with Supervisors (Male & Female) from 9:00 AM to 11:00 PM with House Keeping Material, Garbage Disposal Arrangements and other cleaning and sanitations items. EMA will ensure the entire Pavilion neat & clean at every point of time. Proper placement of Dustbins has to be done. Fogging for mosquitoes to be done on daily basis in the evening, after visiting hours.
1
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Miscellaneous:
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Other arrangements:- All necessary arrangements and required items for Opening Ceremony like decorative tray, scissor, ribbon, flower decoration, etc. One Large size Braj Raj Utsav 2023 branding Gas Balloon to be anchored with ropeat the height of 100 Ft.
1
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Id & Uniform:- 400 Nos. of Photo I-Cards QR Based with Logo stringprintingofBraj Raj Utsav 2023, Stall Number, Name of Artisan, Type of Product, Place, etc. with Lanyard and String. 400 Nos.of Blank ID Cards with logo of Braj Raj Utsav 2023 for Helper. 100 Nos. of Id-Cards with logo of Braj Raj Utsav 2023, Name of Officials, etc. for the officials with Lanyard and String. 100 Nos.of Id-Cards with logo of Braj Raj Utsav 2023 for the Media with Lanyard and String. 1500 Nos.of Caps & 1500 Nos.of T-Shirts. 500 Nos. of Aprons & 5000 Nos. of Hand gloves for the culinary experts. The Caps, T- Shirts & Aprons will have Logo of Braj Raj Utsav 2023. The design and material of the T-shirt, Cap and Aprons would be finalized with UPBTVP. 150 Nos. of Caps & T-Shirts for the use of Staff/Officials. The same would be finalized with consultation of UPBTVP. Size and Color would be decided with UPBTVP.
1
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