Indian Air Force

Page 1 of 19 Through CPPP Telephone: 0512 – 2458156 29 Equipment Depot Air Force Chakeri Kanpur – 200 008 Our Ref No: 19-20/29ED/OPE/TDR/0042 Date: 06 Aug 19 REQUEST FOR PROPOSAL To, INVITATION OF BID FOR PROCUREMENT TOOL HOLDER (09 LINES) (SINGLE BID SYSTEM) REQUEST FOR PROPOSAL (RFP) NO. 19-20/29ED/OPE/TDR/0042 DATED 06 Aug 19 1. Bids in sealed cover are invited for supply of items listed in Part II of this RFP. Please super scribe the above mentioned Title, RFP number and date of opening of the Bids on the sealed cover to avoid the Bid being declared invalid. 2. The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below - a. Bids/queries to be addressed to : Commanding Officer b. Postal address for sending the Bids : No.29ED, AF Stn Chakeri,Kanpur-08 c. Name/designation of the contact personnel : SLO(PURCHSE) d. Telephone numbers of the contact personnel : 0512 - 2458156 e. e-mail ids of contact personnel : kooledgroup@nic.in f. Fax number : 0512 - 2458156 3. The RFP is divided into five parts as follows: (a) Part I - Contains General information and instructions for the Bidders about the RFP such as time, place of submission and opening of tenders, Validity period of tenders etc. (b) Part II - Contains essential details of the items/services required such as Schedule of Requirement (SOR), Technical specifications, Delivery period, Mode of delivery and consignee details. (c) Part-III - Contains Standard conditions of RFP, which will form part of the contract with successful Bidders. (d) Part IV - Contains special conditions applicable to this RFP and which will also form part of the contract with the successful bidder. (e) Part V - Contains evaluation criteria and Format for Price Bids. 4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. . Part I – General information 1. Last date and time for depositing the Bids: 20 AUG 19 at 1000 Hrs (Date to be mentioned in terms of DD MM YEAR). The sealed Bids (both technical and commercial), in case two bids are called for, and should be deposited/reached by the due date and time. The responsibility to ensure this lies with the Bidder. 2. Manner of depositing the Bids: Sealed bids should be either dropped in the Tender Box marked as TENDER BOX (LP Section) 29ED, AF or sent by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non delivery/non-receipt of Bid documents. Bids sent by FAX or e-mail will not be considered (unless they have been specifically called for by these modes due to urgency).. 3. Time and date for opening of Bids: 20 AUG 19 at 1030 Hrs (If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids will be opened on the next working day at the same time or on any other day/time, as intimated by the Buyer). 4. Location of the Tender Box: Main Guard Room, Air Force Station, Chakeri, Kanpur-08 Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid. 5. Place of opening of the Bids: Depot Conference Hall, 29 Equipment Depot, Kanpur 08. The Bidders may depute their representatives, duly authorized in writing, to attend the opening of Bids on the due date and time. Rates and important commercial/technical clauses quoted by all Bidders will be read out in the presence of the representatives of all the Bidders. This event will not be postponed due to non-presence of your representative. 6. Two-Bid system: Not Applicable 7. Forwarding of Bids – Bidders are t