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1 | P a g e INDIAN INSTITUTE OF TECHNOLOGY MADRAS Chennai 600 036 Telephone:  2257 9798/9760 E-mail: email@example.com Dr. Radhakrishna Ganti Ref: ELE/RADA/005/2019 Senior Manager (Project Purchase) Date: 23.3.2019 Limited Tender No: ELE/RADA/005/2019 Due Date: 02.04. 2019, 3PM Pre-Bid meeting: - Not required. Technical Bid opening meeting on 02.04. 2019 at 4 PM Dear Sir/Madam, On behalf of the Indian Institute of Technology Madras, offers are invited for “RRH” limited tender conforming to the specifications given in Annexure I. Vendor who can design HDI mixed signal boards to respond to the tender please. Instructions to the Bidder I. Preparation of Bids: - The tenders should be submitted under two-bid system (i.e.) Technical bid and Financial bid. II. Delivery of the tender: - The tender shall be sent to the addresses mentioned below, either by post or by courier so as to reach our office before the due date and time specified in our schedule. The offer/bid can also be dropped in the tender box on or before the due date and time specified in the schedule. The tender box is kept in the office of the: CSD 400 (5G Lab) Department of Electrical Engineering, IIT Madras Chennai - 600 036. 2 | P a g e III. Opening of the tender: - The offer/bids will be opened by a committee duly constituted for this purpose. The technical bids will be opened first and will be examined by a technical committee which will decide the suitability of the bids as per our specifications and requirements. All bidders will be invited for opening of technical bids. With respect to opening the financial bid, only technically qualified bidders will be called. IV. Prices: - The price should be quoted in net per unit (after breakup) and must include all packing and delivery charges to Department of Electrical Engineering. The offer/bid should be exclusive of taxes and duties. The percentage of tax & duties should be clearly indicated separately. IIT Madras is eligible for concessional GST and relevant certificate will be issued, if applicable. In case of import supply, the price should be quoted without custom duty. IIT Madras is exempted from levy of IGST on Imports and eligible for concessional custom duty (not exceeding 5%) and the price should be quoted on EX-WORKS and CIP basis indicating the mode of shipment. V. Agency Commission: - Agency commission, if any, will be paid to the Indian agents in rupees after receipt of the equipment and its satisfactory installation. Agency Commission will not be paid in foreign currency under any circumstances. The details should be explicitly shown in the tender document even in the case of ‘Nil’ commission. The tenderer should indicate the percentage of agency commission to be paid to the Indian agent. The foreign Principal should indicate the percentage of payment and it should be included in the basic price quoted originally (if any).. VI. Terms of Delivery: - The item should be supplied to the Departments of Electrical Engineering, IIT Madras as per the Purchase Order. In case of import supply, the item should be delivered at the cost of the supplier to our Institution. The Installation/Commissioning should be completed as specified in our important conditions. VII. Technical Bid Opening: The technical bid will be opened on 02.04. 2019, 4PM at the Department of Electrical Engineering, IIT-Madras and the financial bids of those tenders who are technically qualified will be opened on the same/later date under intimation to them.
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