Airports Authority Of India Tender
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Airports Authority Of India - AAI Tender
Eprocure
Opening Date28 Feb 2025
Closing Soon10 Mar 2025
Tender Amount₹ 4,74,72,451
Technical
Technical
Financial
Bid Capacity
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The bid capacity required can be summarized with the following values and formulas: - Three works of Rs. 189.89 Lakhs each
- Two works of Rs. 237.36 Lakhs each
- One work of Rs. 379.78 Lakhs For pre-GST works: Completion amount / 1.12 (to adjust for pre-GST taxes)
Technical Capacity
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The required prior work experience for the bidder includes having executed composite works for the specialized nature of works, either by in-house expertise and experience or by engaging specialized agencies with the approval of the main client. The bidder should have satisfactorily completed three works, each of Rs. 189.89 Lakhs or two works, each of Rs. 237.36 Lakhs or one work of Rs. 379.78 Lakhs in a single contract of a similar nature of works. The value of executed works shall be brought to the current costing level by enhancing the actual value of work at a simple rate of 7% per annum. The bidder should have an average annual financial turnover of Rs. 142.42 lakhs on construction works during the last three years, and a minimum net worth of Rs. 71.21 lakhs. No specific percentage of similar works completed is mentioned. However, the bidder's experience in similar specialized nature of work is considered for technical/pre-qualifying criteria. The value of sub-contractor(s)/ associate(s) whose work contribution exceeds Rs 0.5 Cr. will be required to sign the Integrity Pact. The experience certificate should show the nature of work done, the value of work, date of start, date of completion as per agreement, actual date of completion, and satisfactory completion of work. The bidder should submit a list of works completed in the last 5 years, as well as works that are currently in progress, including the name of the work, the name and particulars of the office where the work is being executed, the value of the work, and the position of works in progress.
Costs
EMD
₹ 14,24,174Document Cost
₹ 1,180Tender Fee
Refer Documents
Summary
Event Management For Inauguration Function At Tuticorin Airport
Description
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Contact
Tender Id
2025_AAI_228067_1Tender No
AAI/TUTI/NTB/INAUGURATION/25Tender Authority
Airports Authority Of India ViewPurchaser Address
-Website
http://https://www.aai.aero/
GEM & Bid Advisory Services
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Documents
BOQ Items
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Providing and fixing of German pagoda/Arabian Tent comlpete with flooring, carpeting, electricity, charging points, power points etc., enough chairs and tables at various places such ascovering of sound console, security room, store, electric room , etc complete as per direction of Engineer-in-Charge. Tentative Size - 20'x20' each
8
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Providing enclosure for Dining area and kitchen area including wooden flooring, wash basin, with necessary fittings, and watersupply,for the refreshment/lunch of guests by providing satin cloth masking alround the enclosure with proper gate and to be pleasantly decorated. The dining area to be divided into two parts, one part for VVIP's and another for invities. The size of encloser should be sufficient to accomodate to the VVIP's. sufficient nos. of buffet table shall be arranged inside the dining area.The total floor of dining area also be properly carpeted.
1
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Complete fire fighting arrangement for main pandal and surrounding area with manpower i/c obtaining of necessary fire clearance from statutary authority complete as per the direction of Engineer-in-Charge.
1394
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BRANDING/STANDEE: Providing and fixing Box arch in metal / wooden frame with scaffolding support.
Tentative measurement:
a)40' x 8' - 2 nos b)14' x 8' - 4 nos
102
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Making all arrangements for Star quality Flex Sheet with approved printing i/c framing of required sizes at various locations as per the direction of Engineer-in-Charge.
Tentative measurement:
a)Welcome Banner- 20' x 10' - 27 nos
b)Welcome Banner-10 'x 10' - 15 nos
c)Standees - 8' x 4' - 33 nos
d)Podium Branding-120 Sqft
e)Welcome Board Flex 10x10-- 10 Nos
f)Inaugural Backdrop - Inside Terminal -400 Sqft x 2nos
921
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Providing and fixing Stainless Steel (SS) SS304 inauguration name plate 20 gauge thick ,size as per approval of engineer in charge Including Gunmetal or Stainless Steel Clamps, 6mm Dia, 200mm long, 25mm Bent at ends to detail at the entrance of the building. Rate is inclusive of the complete Civil Work involved in fixing the plate. Plate to be manufactured with etching process. Lettering should be deep etched filled with Black stoving colour. The complete name plate surface should be Lacquered coated to increase its corrosion andscratch resistance. Name plate curtains also to be provided all complete as per the instruction of the engineer in charge
3
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Making all arrangements for directional signage, cut outs, required drawings with eagle stands, banners etc. for public, VIPs, and other requirements through sunboard of required sizes with approved printing i/c framing at various locations complete as per the direction of Engineer-in-Charge.
Direction Markers 6ftx3ft
20
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STAGE: Providing and fixing of professional stage of Size 80 ft.×40 ft.(tentative measurement) with minimum 8 ft. height complete alongwith two Podiums and lighting lamp on the stage. Stage shall be made of Heavy Iron Base and required Ply Platform on top surrounding with SS Railing, 2 staircase each with landing and side ramp with SS railing with hand grips on two sides as per the direction of Engineer-in-Charge. Safety ceritificate/ undertaking of the Dais to be taken by the agency from PWD/Stage agency as per direction of Engineer-in-Charge .This item is incl of all the below items:- Platform Stage with Iron Scaffolding Base and Plywood Finish Top, Step with Hand Rail 80' x 40'x 8'H
298
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Providing and fixing good quality structurally safe raised wooden platform of suitable height inside tentage, pandal or wherever required in order to provide stablility on ground to avoid soft soil condition complete as per the direction of Engineer-in-Charge.
Tentative measurement
465
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Stage Draping with Scaffolding 80x40
1
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Stage Skirting - Metal Frame with Flex 80' x 8' - 2 nos
119
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Stage - Wooden Platform with Base 40' x 6'
60
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Led Stage - Wooden Platform with Base for Public View 16' x 8'
24
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Stage Skirting - Metal Frame with Flex 16' x 8'
96
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Press Raiser (3 levels) - Wooden Platform with Base 24' x 4'
27
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Camera raiser - Wooden Platform with Base 4' x 4'
9
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LED Masking Front & Back 16' x 4'
72
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LED Wall Side Left & Right 14' x 5'
79
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Console Stage (3 FT ) 40' x 4'
15
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Console Masking 50' x 4'
19
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Scaffolding for LEDs 52' x 14'
68
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Podium
2
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Providing and fixing of complete wooden balli/iron rails in three rows barricading inside and outsides with self standing and with white cloth draping on ballis for beautification as per requirements of security and seating plan, height, of barricading 4 to 6 ft. above the ground level, which is embedded 500 to 600 mm inside ground jointed with each other maintaining the symmetry, wrapped with white/other approved colour cloth for aesthetic appearance complete as per the direction of Engineer-in-Charge.
3658
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Furnitures: Providing and placing Que Managers for public audience laid into blocks of row & columns in the part of pandal complete as per the direction of Engineer-in-Charge.
100
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Providing and placing Table complete as per the direction of Engineer-in-Charge. Wooden Table
50
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Teapoi-Wooden Glass
10
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Round Table for food area
30
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Providing and placing Chairs complete as per the direction of Engineer-in-Charge.: Moulded polymer chairs for public audience laid into blocks of row & columns in the part of pandal
10000
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Cushioning banquet chair on rent in front rows covered with white cloth and ribbon, tie at back
400
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Cushioned single seater sofa on rent in front rows with white cloth complete for VVIP's/VIP's
30
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Cushioned double seater sofa on rent in front rows with white cloth complete for VVIP's/VIP's
16
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New cushioned approved Stage chairs for VVIP's with white cloth and cover, tried and wrapped etc. for dignitaries on Dais
28
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FAN/COOLERS/AC: Provision of sufficient capacity Pedestal /Coolers for proper human comfort inside the tentage. Arrangements of heaters/Blowers and fuctioning including wiring arrangements under supervision of qualified electrician. Pedestal Fan -150 nos for 3 days
450
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Cooler-20 nos for 3 days
60
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AC 5 TON TOWER - 30 nos for 3 days
90
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LIGHTS: Metal Lights - 1400 nos for 3 days
4200
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Providing and fixing light: LED Parcans - 450 nos for 4 days
1800
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LED Wall Wash - 190 nos for 4 days
760
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Profile -43 nos for 4 days
172
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Controller with Backup - 3nos for 4 days
12
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Power main control board Complete cable setup unit ,Back up mixer back up support systems for 4 days
1
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Pole with 8 LED white light Inside the venue Structure Outer Layer &Alighting point (for four days)- 250 nos for 4 days
1000
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Serial Lights for -5000 m for four days
20000
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VIDEO WALL/DISPLAY: Providing and fixing of high contrast LED projection live display with daytime visibility and adequate enough to visible/readable from all area in tent complete with assessories as per the direction of Engineer-in-Charge. LED Wall - 16' x 14' - 2 nos for 3 days
126
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LED Wall - 8' x 6' - 11 nos for 3 days
150
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LED Wall for main Stage backdrop - 54' x 14' for 3 days
213
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Laptop - 2nos for 3 days
6
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Technical Processor + Watchout
3
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Switcher Monitor
3
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LED TV 55"
45
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TV cable wiring (2000m for 3 days)
2000
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HDMI Splitter (2 nos for 3 days )
2
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SOUND: Arrangement of Sound System with JBL VTX, JBL SRX Columns, speaker box, JBL stage monitor speaker box, Top speaker box, OSP 6000/10 Amplifire, High Power amplifier by Wt 25000/50000/100000 amplifier 2 VVIP podium set microphone on rostrum and electronic media stage, horns speaker throughout the pandal transformers with cabling, earthing, etc. & a battery emergency backup on Rental / Hire Basis with all follwing accessories for 3 days. Sound With PA System, Stage Monitor, Podium Mic, Cordless Mic, Press out, Power main control board Complete cable setup unit ,Back up mixer ,back up support systems, Sound scaffolding - 18 units, Talk back - 12 units,Audio Distributor - 1 Nos, Mixer board, Amplifier, FOH Top For 2 Scaffolding Each 8 Nos
1
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GENSET/UPS: Povinding Generators (noiseless) for operating electric and related equipment with fuel 30 KVA, 62.5 KVA ,125 KVA and 250 KVA. with 8 Hr of Backup for the entire event complete as per the direction of Engineer-in-Charge. The DG's sets shall be operated by trained operator provided by agency. The requirement of fuel to operate shall also be provided by the agency.The no.s of DG's should satisfy the minimum criteria as per site requirement. The Generators will also be used for training and testing period (approx 4 additional days with less load) complete as per the direction of Engineer-in-Charge. 125 kva Genset Parking/Rental Charges
57
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125 kva Genset - Running Charges including rehearsal (hrs) including Main line board,Auto Change over,Necessary cabling
285
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250 kva Genset Parking/Rental Charges
4
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250 kva Genset - Running Charges including rehearsal (hrs) including Main line board,Auto Change over,Necessary cabling
47
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62.5 kva Genset Parking/Rental Charges -3 Days
14
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62.5 kva Genset - Running Charges including rehearsal (hrs) including Main line board,Auto Change over,Necessary cabling
132
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30 kva Genset Parking/Rental Charges -3 Days
3
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30 kva Genset - Running Charges including rehearsal (hrs) including Main line board,Auto Change over,Necessary cabling
42
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UPS for backup main Sound & LED
9
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SOCKETS
150
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TELEPROMOTER UPS & BATTERY
6
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BATTERY FOR JAMMERS AND ELECTRICAL EQUIPMENTS
6
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FLORAL DECORATION:
Decoration with fresh approved varities of flower decoration with cut flower, seasonal decorated flower, white/coloured ballons, colourful cloths of required size and colour on gates, outside Terminal building, passage, check-in counter, security gates, facade, facias complete as per the direction of Engineer-in-Charge. Stage Floral Runner with (6ft Garlands & 3 Ft Runner work)
25
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Stage Floral Runner Near LED
25
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Rangoli in Main Stage
3
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Floral Arch 3 SIDE VVIP GRAND
1
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Podium Floral Stage
2
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Marigold Flower Stage
153
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Floral bunch: Teapoi Flower Bunch for Stage Area -10, Departure-Terminal Building -On Counters Table Tops for check in Counters-40,
Counters Ceiling Floral bunch in between for all Counters-140, Floral drop for Table Front-40, Floral bunch in between-Arrival Level-40, Floral bunch in between@VVIP Room (Departure Level - Right)-40
310
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Tri-colour Draping: Outside Railing -Outside Area Entry Tri-colour Draping@Departure-Terminal Building-233 Sqm
Check in Counters - Counters Ceiling Tri-colour Draping@Departure-Terminal Building-279 Sqm
Tricolour Cloth Scalps -Pathway side wall Area, Pathway side wall Area 1@Arrival Level-790 Sqm FLB area Tricolor Cloth Scalps@VVIP Room (Departure Level - Right) -19 Sqm
1321
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Floral Stands: Floral Stands with Flowers-Departure-Terminal Building -4
Buggy Point -Floral Stands with Flowers -Arrival Level-2
Floral Stands with Flowers-Arrival Level-4
10
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Departure-Terminal Building: Gates -Outside Area Flora! Décor at Glass Façade 2 Nos
93
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Floral bunch similar to Logo (Customised with Flowers)
5
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Flower Pillar with Marigold draping
20
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Arrival Level: Lift Florals- Floral Arch with metal support ( 3 sides covering)-20' width
1
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Pillar - Marigold binding 2 colours
92
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Rangoli on PM Pathway Stage 5Ft Dia
2
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Display Stand-3 Days
6
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VVIP Room (Departure Level - Right): Arch - VVIP Room Gate Floral ArCh with metal support ( 3sides covering)-10' width
1
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Arch - VVIP Room Gate Floral ArCh with metal support ( 3sides covering)-8 height x 2
2
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Table Tops
10
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PHOTORAPY/VIDEOGRAPHY:
Providing of Still photography -3 Nos and Videography-4 Nos including 50 Media Out, Jimmy, Live mixing unit all complete as per the direction of Engineer-in-Charge.
1
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CARPET:
Providing and fixing of brand new non-woven synthetic polymer carpet for main dais and inside the entrance area and VIP movement area, pandal area, cottage ,passsage , movement area inside terminal building etc., complete with pasting as per the direction of Engineer-in-Charge.
12078
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STATIONERY/CONSUMABLES/RENTAL
Providing Statinery and consumables as per the minimum requirement for the VVIP event all complete as per direction of engineer-in-charge
Stationery:-
Tray Nos 8, Cutter Nos 12, Scissors Nos 6, White Tape Nos 6, Ribbon - Red,Yellow Nos 12
Bow-Red,Yellow Nos 12, Paper Tape Nos 12, Glass Tape Nos 4, Red Tape Nos 4, Caution Tape Nos 2. Consumables:-
Towel 1x1- White Nos 2,Big Towel White Nos 1,Comb Nos 2,Hand Sanitizer Nos 1,Hand Wash Nos 1,Room Freshener Nos 1,Mosquito Repellent Spray Nos 5,Cello tape Nos 5,Caution tape Nos 6,Double Side Tape Nos 1,Scissor Nos 1,Surgical Mask Box 1,Dry Fruits (cashew, Walnuts ,Pista, Almond ,Raisins etc) Nos 3,Bajaj Almond oil Small Nos 3,Sweet Kaju Katli Nos 1
Coconut Water Nos 6,Juice ( Canned) Nos 1,Sweet lassi Nos 1,Water (himalayan ) Nos 1,Water bisleri 250 ML Nos 2,News paper( English,Hindi) Nos 2,Marie gold biscuits Nos 2,Aluminium foil Nos 2,Wet Tissue Nos 3,Dry tissue Nos 2,Wagh bakri tea (250 Grm) Nos 2,Sugar Cubes Nos 2
1
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Providing utensils as per the minimum requirement for the VVIP event all complete as per direction of engineer-in-charge Milton flask 1000ml Nos 6,Glass Bottle Nos 6,Tray Nos 10,Tray Big Nos 2,Water Jug Nos 2
pack table Nos 2,water kettle 1L Nos 2,Induction stove Nos 2,Water bucket Nos 6,Tea sets Nos 3
1
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MANPOWER: Management for the entire inaugural event by deploying required nos. of event managers (ladies & gents), professional approved Anchor(s)/ Compere(s) along with supporting staff, dais management, guest/ dignitaries facilitation, compering, reception,live telecast of function for wide publicity with required high speed internet facility, dining area management and co ordination to various entities associated to make the event grand success as per satisfaction of Engineer-in-Charge Emcee (comparer) ( Tamil & English )
2
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Translator for PM
1
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Stage Hostess
4
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Man Power Boys
20
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Provision of mobile toilet cubicals including two nos. for divyangjan person. Toilet should be furnished with wash basin with good looking mirror. The toilet should be neat and clean and maintained hygenically during entire period of function. Adequate water supply including necessary toiletries shall also be ensured by the agency. Air freshner and nepthaline ball inside toilet shall be also be provided by the agency. The toilet shall be located at designated place in consultation with Engineer-in-Charge.
40
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VIEW CUTTER: Providing and fixing of view cutter with the help of good quality Tin Sheet and back support wherever required at all heights (varying from 8ft to 12 ft.) with white/multicolor cloths of required sizes across various places as per asthetic requirments and also for security purposes with all acessories complete as per direction of Engineer-in-Charge.
5000
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Providing and fixing of view cutter with the help of Flex board and back support wherever required at all heights (varying from 8ft to 12 ft.) required sizes and design across various places as per asthetic requirments and also for security purposes with all acessories complete as per direction of Engineer-in-Charge.
1859
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Providing and fixing of complete Mojo Barricading inside and outside with self standing wherever required for segregation of area to be provided as per requirement of security and seating plan, painted with white or other approved colour complete as per the direction of Engineer-in- Charge.
53
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CCTV: Providing and fixing CCTV Cameras at various locations in the venue complete as per the direction of Engineer-in- Charge incl providing:-
32CH NVR Nos 1
2Amps Power Adapter Nos 96
Cat 6 Ethernet Cable 1000m- 3 Days Nos 1
Media Converter- 3 Days Nos 14
5Port Network Switch- 3 Days Nos 14
32 Inc LED Tv - 3 Days Nos 3
30
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PASS/INVITATION: Designing, printing and arrangement of Invitation Cards with Envelope etc. complete as per the direction of Engineer-in-Charge.
100
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Designing, printing and arrangement of required passes with lanyards etc. in coordinaton with state govt., security agencies and other departments complete as per the direction of Engineer-in-Charge.
1000
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Designing, printing and arrangement of A4 size Brochure complete as per the direction of Engineer-in-Charge.
500
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Prviding and fixing Poles with multicolur flag-on either side of road Metallic plaque as per the direction of Engineer-in-Charge.
100
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Short film in Tamil,English& Hindi with editing, background music, crystal-clear voice-over, graphics, infographics, motion tracking, final packaging, and final output.
1
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F&B: Provision of catering with dinning and buffet, tea and coffee arrangement for VVIP's and VIP's serving by deploying trained personnels with proper dress code and maintaining decorum all complete as per the direction of Engineer-in- Charge.
200
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Provision of catering with Hi - tea and coffee arrangement for VVIP's and VIP's serving by deploying trained personnels with proper dress code and maintaining decorum all complete as per the direction of Engineer-in- Charge.
100
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Providing good quality working lunch/dinner, food packets with water arrangement, juice, napkin etc. for airport officials all complete as per the direction of Engineer-in-Charge.
(Min Estimated Cost - Rs 500 per pack/head)
700
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Provision of Water Bottles (Kinley or equivalent - 500ml) all complete as per the direction of Engineer-in- Charge
10000
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Provision of Food packets for Public all complete as per the direction of Engineer-in- Charge (Min Estimated Cost - Rs 75 per pack)
10000
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Provision of Media snack pack all complete as per the direction of Engineer-in- Charge(Min Estimated Cost - Rs 150 per pack)
100
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Provision of Public water arrangement includes a 2000-liter Syntex water tank mounted on a 4-foot height raiser with dispenser base along with suitable number of glass and stand/ table complete.
4
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Provision of Covered dustbin is provided along with manpower to handle waste collection in case the bin is full.
500
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Provision of Entrance decoration with 30 banana trees on each side (left and right), greenery leaves in between, and marigold drapings.
1
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