Sports And Youth Services Department Tender

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Sports And Youth Services Department Tender

Services

Other Consultancy Services

Consultancy Services

Eprocure

Bhubaneswar, Odisha

Opening Date25 Mar 2025

Closing Soon15 Apr 2025

Tender AmountRefer Documents

Email

Download

Costs

EMD
₹ 5,00,000
Document Cost
₹ 10,000
Tender Fee
Refer Documents

Description

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Contact

Tender Id
2025_DSYS_111922_1
Tender No
SYS-SEB-Events-0008-2024-8264
Tender Authority
Sports And Youth Services Department View
Purchaser Address
-
Website
http://tendersodisha.gov.in

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Documents

Tender Notice-11.6 MBTendernotice_1.pdf

Tender Document

BOQ-1679.9 kBBOQ_534336.xls

BOQ

Document-21.6 MBRFPMARATHONNEW.pdf

Tender Documents

Document-148.9 kBTender_Detail_2025...Tender_Detail_2025_DSYS_111922_1.html

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BOQ Items

DO_NOT_SHOW

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Scaffolding for backdrop - Backside of the Stage

Quantity12

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Stage - Holding Area With Dark Gray Carpet 40ft x 20ft x 6ft(H)

Quantity1

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Steps with carpet metal railing on the both sides

Quantity2

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Sound console platform With Steps Grey carper and black masking on skirting 24 Ft x 16 Ft x 2 Ft

Quantity1

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Console Masking 24 Ft x 6ft x 2ft(H) - front Sides 8 ft x 6 ft x 2 Nos - Sides

Quantity336

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Green rooms octonorm with 2 table, 2 plug Points, Lights and Fans With Top Cover 3m x 3m

Quantity5

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Mirror With Lights in the Green Room

Quantity5

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Winner Podium - Photo Opt

Quantity1

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Camera rizer with carpet & Steps 8 Ft x 8 Ft x 4Ft(H) with 4 side Black Frame masking

Quantity1

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Mojjo Barricade for stage to VIP enclosure 750 Rft

Quantity1

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Plastic Chair With White Cover

Quantity150

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VIP ZONE REQUIREMENTS

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Platform for VIP Area 64ft x 16ft x 4 inches (H)

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Pagoda for VIP with 4 side closer 16ft x 16ft

Quantity4

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AC inside the Pagoda 5 Tons - AC in each pagoda

Quantity4

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Tables for Buffet in the VIP Pagoda

Quantity10

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Round Tables with Black/White Cover

Quantity16

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Dunlop Chairs with Black/white spandex Covers

Quantity100

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Table Flower

Quantity16

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Glass For VIP's

Quantity100

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Acrylic Coasters

Quantity100

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TABLE (A) – SERVERS AND SYSTEMS

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Pagoda with 3 side closer 14 For food & 6 for Tea/Coffee 16ft x 16ft

Quantity20

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China Tent With 3 Side Cover for Water Counter 10ft x 10ft

Quantity6

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Tables for refreshment counters with White covers 4 Ft tables

Quantity120

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Cycle barricade for line management - F&B, Medal, Entry 1050 Rft

Quantity1

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Kitchen Masking 1000 SQFT

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Used Carpet for the Pagoda 200ft x 16ft

Quantity1

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MEDICAL ZONE REQUIREMENTS

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Pagoda for medical room without platform 16 ft x 16 ft

Quantity5

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Carpet 16 ft x 16 ft

Quantity5

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Fans

Quantity70

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Beds inside medical room

Quantity20

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Mattress & Pillow

Quantity20

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First aid kit

Quantity20

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Pain relief sprays

Quantity800

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Ice Box

Quantity30

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Ice packs

Quantity250

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BAGGAGE DROP COUNTER

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Octornum with lights, Capret & Top Cover 35mtr x 6mtr

Quantity1

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Rack shelf for baggage counter

Quantity70

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Tables for baggage counter

Quantity30

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Rail Barricading 200 rft

Quantity200

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Baggage Tag with perforated sheet

Quantity25000

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SECURITY CHECK POINT REQUIREMENTS

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Frisking booth for ladies at security check point 1mtr x 1mtr

Quantity6

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START / FINISH AREA REQUIREMENTS

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Carpet for Start & Finish Area 150 Ft x 10 Ft

Quantity8

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MEDAL COUNTERS

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Tables with Black cloth

Quantity35

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Stamps

Quantity35

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Stamp Pads

Quantity35

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Cycle Barricading with Black Painted 800 Rft

Quantity1

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FLAGOFF STAGE

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Flag Off Stage With Dark Grey Carpet 32ft x 12ft x 4ft(H)

Quantity1

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Batten LED Light on Flag - off Stage

Quantity12

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Palmet for Batten Lights 30ft x 4inches

Quantity3

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GENERAL LIGHTING & ELECTRICALS

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LED Metal lights for all area

Quantity600

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Electrician and wiring

Quantity1

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Scaffolding with Black Painted for lights and Support

Quantity35

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Plug Points - overall

Quantity100

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MCB Box

Quantity15

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TECHNICALS: SOUND

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PA for 25000 pax inside the venue 20 Top, 12 Base, 10 Delay Fly Sound on Trust

Quantity1

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Headset Mic

Quantity6

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Cordless

Quantity10

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Basic PA for Flag Off with 3 cordless 4 top 2 base

Quantity1

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Sound Permission

Quantity1

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LED Lights

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Golpost Trust For Light with water support

Quantity1

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Sound Hanging trust with support

Quantity2

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LED Parcan on stage & Start/finish Gate

Quantity80

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warm Parcan

Quantity40

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Blinders

Quantity25

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Sharpy

Quantity25

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POWER

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Power for General Lights, Plug Point & Kitchen & VIP Toilet - 12 Hours

Quantity3

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Power for Lights & Sound - 12 Hours

Quantity3

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Power for AC - 12 Hours

Quantity2

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Backup

Quantity1

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PWD

Quantity4

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Setup Day power - 12 hours for 2 days 1 day 1 Genrator

Quantity4

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PWD for 2 days

Quantity2

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TOILET

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Chemical Loo with Cleaner(start)

Quantity60

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Cleaner on Route & Transportion

Quantity20

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Water Tanker for Chemical Loo

Quantity8

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VIP Toilets Vans

Quantity3

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Air Fresher

Quantity5

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Toilet Masking 1000 SQFT

Quantity2000

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OTHER REQUIREMENT

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Flower Bouquet

Quantity50

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Printer with A4 size paper box

Quantity2

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TRANSPORTATION

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Overall for venue construction

Quantity1

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Technicals

Quantity1

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Fabrication

Quantity1

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BRANDING: MAIN STAGE

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Led Wall 40ft x 16ft

Quantity1

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Stage Skirting - Front 40ft x 6ft

Quantity1

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Stage Skirting - Sides 20ft x 6ft

Quantity2

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VIP Pagoda Backdrop 8ft x 6ft

Quantity3

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START-FINISH GATE

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Flag off Stage Backdrop 32ft x 12ft

Quantity1

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Flag off Stage Skirting - Front 24ft x 4ft

Quantity1

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Flag off Stage Skirting - Sides 12ft x 4ft

Quantity2

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Start & Finish Gate 26ft x 3ft(4 Side) x 18ft

Quantity2

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Front & Back Branding wall of the Start & finish Gate L shape - Box Branding 2ft(L) x 2ft(W) x 6ft(H)

Quantity24

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Runner board 6ft x 3ft

Quantity50

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Sandwich Board 6ft x 3ft

Quantity50

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Entrance Erch Gate - Top 20ft x 3ft x 4 side

Quantity1

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Entrance Erch Gate - Pillar 12ft x 3ft x 4 side

Quantity2

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SIGNAGES

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Way To Toilets 4ft x 8ft

Quantity8

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Male Toilet 4ft x 8ft

Quantity2

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Female Toilet 4ft x 8ft

Quantity2

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Way to Flag off Gate 4ft x 8ft

Quantity6

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Way to Medal Counter 4ft x 8ft

Quantity4

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Way to Security Checking Area 4ft x 8ft

Quantity4

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Way to Parking Area 4ft x 8ft

Quantity8

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Way to Entrance 4ft x 8ft

Quantity8

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Way to Medical Zone 4ft x 8ft

Quantity4

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Arrow's 4ft x 8ft

Quantity100

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OTHER BRANDING

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Partner Backdrop/wall Boundary 8ft x 8ft

Quantity12

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Table With Table Branding 4ft x 2ft

Quantity12

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Photo Opp with Prop 4ft x 8ft

Quantity6

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Medal Counter 50ft x 10ft

Quantity1

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Medal Counter Table 50ft x 2.5ft

Quantity1

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Cue Card A5 Size

Quantity40

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3D Letter Cut

Quantity4

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Registration Area 8ft x 8ft

Quantity2

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Registration Table - Front 8ft x 2.5Ft

Quantity1

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Registration Table - Side 2 ft x 2.5ft

Quantity2

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Route Map 8ft x 8ft

Quantity6

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VINYL WITH 5MM SUNBOARD

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Food Counter 2ft x1ft

Quantity14

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Tea/Coffe Counter 2ft x1ft

Quantity6

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VIP Zone 2ft x1ft

Quantity4

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Water Counter 2ft x1ft

Quantity4

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In & Out Singage 8inches x 8inches

Quantity50

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Client Branding 16ft x 6ft

Quantity2

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Winner Podium Branding on Stage 10ft x 3ft

Quantity1

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Cheque 4ft x 2ft

Quantity72

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Numbering for the Baggage Racks 1 to 20 with ILU 6inches x 6 inches

Quantity60

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ON-ROUTE SIGNAGES

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Road Signages 3ft x 6ft

Quantity100

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KM Signages 3ft x 6ft

Quantity100

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Branding on Cycle Barricading 3ft x 2ft

Quantity80

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EXPO DAY REQUIREMENT

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Expo Backdrop 40ft x 8ft

Quantity1

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On Spot registration 8ft x8ft

Quantity1

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Do & Dont's 8ft x8ft

Quantity2

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Route Map 8ft x8ft

Quantity3

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Pacer Wall 8ft x8ft

Quantity1

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Photo op 4ft x 8ft

Quantity1

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Signage 4ft x 8ft

Quantity4

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MANPOWER

Quantity-

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Water Counter 12 Hours Shift

Quantity30

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Managing baggage counter 12 Hours Shift

Quantity80

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Food Counter 12 Hours Shift

Quantity4

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Backstage 12 Hours Shift

Quantity25

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Medal Counters 12 Hours Shift

Quantity8

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Medical zone 12 Hours Shift

Quantity8

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Start Finish Gate 12 Hours Shift

Quantity8

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Finish Ribin at the Finish Gate 12 Hours Shift

Quantity25

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Supervisors 12 Hours - 4 Male & 4 Female

Quantity45

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Expo Promoter 20 on Event Area & 15 on-route

Quantity35

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Dhol Artist

Quantity4

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COMMUNICATION DEVICES

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Walkies For Security

Quantity40

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Walkies for others 24 hours

Quantity20

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Walky attendant

Quantity2

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SECURITY

Quantity-

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Setup Day - Male Guard's 12 Hours Shift

Quantity6

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Entrance Gate - Male & Female Guard's 12 Hours Shift

Quantity22

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VIP Area - Male Guard's 12 Hours Shift

Quantity16

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Baggage Counter 12 Hours Shift

Quantity25

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Food Area - Male Guard's 12 Hours Shift

Quantity36

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Food Area - Female Guard's 12 Hours Shift

Quantity18

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Male Bouncers - Male Bouncers 12 Hours Shift

Quantity50

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Stage Area Bouncers - Male Bouncers 12 Hours Shift

Quantity15

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Green Room - Male & Female Guard's 12 Hours Shift

Quantity10

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Route - Water Counter - Male Guard's 12 Hours Shift

Quantity40

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Parking Management with 1 Supervisor 12 Hours Shift

Quantity20

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Traffic Marshal 12 Hours Shift

Quantity20

Rate-

Amount -

DFMD

Quantity20

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HHMD

Quantity20

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Amount -

SAFETY

Quantity-

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Fire Marshals 12 Hours Shift

Quantity25

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Fire Extingusher Co2 12 Hours Shift

Quantity120

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Fire Engine and Ambulance with doc 12 Hours Shift

Quantity6

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Fire Extingusher Co2 with Marshal on Setup 12 Hours Shift

Quantity8

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Amount -

Houskeeping

Quantity120

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Amount -

PRESS CONFERENCE

Quantity-

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Set & Design 6 x 2.5

Quantity1

Rate-

Amount -

Registration back drop with printing 10 x 3 x 2

Quantity1

Rate-

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Registration table with Printing 20 x 12 x 1

Quantity1

Rate-

Amount -

Entrance arch as per Design - Box type 20 x 10

Quantity1

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Amount -

Stage with Carpet / Flex 10 x 4

Quantity2

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Amount -

Designer Back drop with Printing 10 x 10

Quantity2

Rate-

Amount -

Back drop side wall with printing

Quantity1

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Side Masking 6 x 3

Quantity3

Rate-

Amount -

Podium

Quantity4

Rate-

Amount -

Standees

Quantity25

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Amount -

LIGHT

Quantity-

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Parcans

Quantity4

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Led par

Quantity1

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Moving head

Quantity1

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Follow spot

Quantity2

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Dimmer pack

Quantity1

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Light Stands

Quantity10

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Light Technician

Quantity4

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SOUND

Quantity-

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Sound For 100 Pax

Quantity4

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Lapel mic

Quantity1

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Cordless mic

Quantity1

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Podium mic

Quantity2

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Sound Mixer

Quantity1

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Sound Technician

Quantity2

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Cabling

Quantity1

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AV / OTHERS

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Seamless Switcher

Quantity1

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LED Wall - 16 x 10 ft

Quantity1

Rate-

Amount -

Photographer

Quantity6

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Videographer

Quantity2

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Amount -

Genset (62.5kv for light & 125kv for sound & av) with Permission

Quantity4

Rate-

Amount -

CCTV

Quantity15

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WiFI

Quantity5

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Amount -

Photo/Videographer 5 cam setup

Quantity5

Rate-

Amount -

Merchandise - Bag, T shirt, Medal 25000 Pax

Quantity25000

Rate-

Amount -

Food and organic cutlery for 4000 25000 Pax

Quantity25000

Rate-

Amount -

Timing Technologies 25000 Pax

Quantity25000

Rate-

Amount -

Expo management & Distribution 25000 Pax

Quantity25000

Rate-

Amount -

Courier

Quantity10

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Amount -

5 Bill Board - Subject to location

Quantity20

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Amount -

CREATIVES

Quantity-

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Social Media

Quantity1

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Misc.

Quantity1

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Route Management 25000 Pax

Quantity1

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TBL

Quantity1

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On Ground Promotion

Quantity1

Rate-

Amount -

Evaluation Notes How It Works ?

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