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Page 1 of 11 भारतीय पर्ौ ोिगकी ससं्थान भवुनशे् वर INDIAN INSTITUTE OF TECHNOLOGY BHUBANESWAR पर्शासिनक भवन, अरगलू , जटिन, भवुनशे् वर – 752050 ADMINISTRATIVE BUILDING, ARGUL, JATANI – 752050 www.iitbbs.ac.in िनिवदा के िलए आमंतर्ण / NOTICE INVITING TENDER ENQUIRY NO. IITBBS/CITSC/NC/SD/2019-20/009 DATE: 06.08.2019 To   Dear Sirs / Madams, Sub.: उ रण के िलए अनुरोध / Request for Quotation for procurement of 4K Handheld Camcorder. Last date of Bid submission : 27.08.2019 @ 1.00 PM Date of Opening : 27.08.2019 @ 3.00 PM Tender Fee : Rs. 1,000/- (Rupees One Thousand only) You are requested to quote for the following items sealed in Single Bid system superscribing the cover with “Quotation for Procurement of 4K Handheld Camcorder” against Enquiry No. IITBBS/CITSC/NC/SD/2019- 20/009, dated 06.08.2019. Date of opening 27.08.2019 at 3.00 PM. The outer cover should bear only the addresses. Offer with complete details on the following should reach this office (as stated below) on or before 27.08.2019 at 1.00 PM. Quote as per attached Annexure I. Technical Queries if any, contact to Shri. Sanku Das, System Engineer, CITSC. Email ID: sanku@iitbbs.ac.in. You are requested to kindly go through the detailed instructions and terms & conditions mentioned below and overleaf and submit your most competitive offer by the last date and time of submission cited above. INSTRUCTIONS 1. Please mention the enquiry no. & due date on the top of the envelope. 2. Please submit copy of your Income Tax return copies and copy of PAN along with offer. 3. The offer must be submitted in Single Bid in a single cover. Tender should be dropped in the tender box kept in the office of IIT Bhubaneswar at Store & Purchase Section, Administrative Building, 3rd Floor, Argul, Jatani – 752050 only. No Tender is to be handed over to our staff personally. All tenders/quotations should be sent to the following address: The Assistant Registrar, Store & Purchase Section, Administrative Building, 3rd Floor, Argul, and Jatani - 752050. Ph. No.0674 – 7134821 / 7134564. 4. Tenders/Quotations must be sent sufficiently in advance so that it reaches us on or before the due date and time. Quotation received after the due date & time will not be considered. 5. Quotation document (s) and all enclosures must contain the signature of the competent authority of the firm. 6. The Bank/RTGS detail must be submitted along with the quotations /Tenders on the letter head. A Scan copy of the cancelled Cheque can also be attached for verification of IFSC code (if required). 7. The firm quoting for above mentioned items should be the authorized dealer of the manufacturer. Copy of authorization certificate should be enclosed with the quotation. Offers submitted without proper authorization shall be rejected summarily. Page 2 of 11 TERMS & CONDITIONS : INDIGENOUS BIDS The offer must comprise of the following failing which it will be treated as non-responsible hence rejected: 1. The basic price must not be higher than price of the principal, if any additional accessories required, as per enquiry, it must be quoted separately. Price list in case of proprietary items must be submitted. 2. Tender fee (Non-refundable) Rs.1,000/- (One Thousand Only) in favor of The Registrar, IIT Bhubaneswar, to be submitted in the form of Demand Draft (DD) only. Bids received without, tender fee, Bank mandate form and other essential documents will be rejected. 3. NSIC/SSI/SME Units are exempted for submitting the Tender Fee as per Govt. Of India order. Documentary proof to be enclosed with clearly mentioning the Category for exemption. 4. Conditional tenders will not be accepted. 5. Late and delayed quotation: Late and delayed tender will not be considered. If, in any case, unscheduled holiday occurs on prescribed closing/open

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