Indian Coast Guard

E-mail: cgdhq3@indiancoastguard.nic.in Headquarters Tele : 0824- 240 5269 Coast Guard District No.3 Fax : 0824- 240 5267 Post Box 19 Reply should be addressed to Panambur Post the District Commander New Mangalore- 575 010 Quoting: D-3/STORE/84/18-19 10 Apr 19 _________________________ _________________________ _________________________ REQUEST FOR PROPOSAL (RFP) NO. D-3/STORE/84/18-19 DATED 10 APR 19 LOCAL PURCHASE OF NAVAL STORE ITEMS AGAINST NAC FOR DHQ-3 Sir, 1. Bids in sealed cover are invited for supply of items listed in part II of this RFP. Please super scribe the above mentioned Title, RFP number and date of opening of the bids on the sealed cover to avoid the Bid declared invalid. 2. The address and contact numbers for sending bids or seeking clarifications regarding this RFP are give below:- (a) Bids/queries to be addressed to: The District Commander (b) Postal address for sending the Bids: Headquarters No.3, Coast Guard District (Karnataka) Post Box 19 Panambur Post New Mangalore- 575 010 (c) Name /designation of the contact personnel: District Logistics Officer (d) Telephone numbers of the contact personnel: 0824-2405266/70 (e) E-mail ids – cgdhq3@indiancoastguard.nic.in (g) Fax number: 0824-2405267 3. The RFP is divided into five Parts as follows:- (a) Part I - Contains General Information and Instruction for the bidders about the RFP such as the time, place of submission and opening of tenders, Validity period of tenders, etc (b) Part II- Contains essential details of the items/services required, such as the Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. (c) Part-III- Contains Standard Conditions of RFP, which will form part of the Contract with the successful bidder. -2- (d) Part IV- Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V- Contains Evaluation Criteria and Format for Price Bids. 4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. 5. RFP Part I, II, III, IV and V are enclosed herewith. 6. The Para marked with “NA” will not be considered as part of RFP. Thanking you, Yours faithfully, (Deepika Dhiman) Deputy Commandant District Logistics Officer for District Commander Enclosure: As above -3- Enclosure to Commander CGDHQ-3 letter D-3/STORE/84/18-19 dated 10 Apr 19 PART I – GENERAL INFORMATION 1. Last date and time for depositing the Bids: 1100 Hrs on 25 Apr 19. The sealed Bids should be deposited/reach by the due date and time. The responsibility to ensure this lies with the Bidder. 2. Manner of depositing the Bids: Sealed Bids should be either dropped in the Tender Box placed near Security office/main gate of this Headquarters or sent by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non-delivery/non-receipt of Bid documents. Bids sent by FAX or e-mail will not be considered (unless they have been specifically called for by these modes due to urgency). 3. Time and date for opening of Bids: 1400 Hrs on 25 Apr 19. (If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids will be opened on the next working day at the same time or on any other day/time, as intimated by the Buyer). 4. Location of the Tender Box: At CGDHQ-3 Main Gate. Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid. 5. Place of opening of the Bids: CGDHQ-3 (Reception). The Bidders may depute their representatives, duly authorized in writing, to attend the opening of Bids on the due date and time. Rates and important commercial/technical clauses quoted by all Bidders will