National Council For Promotion Of Urdu Language Tender

Supply & fixing of 2 steels Books racks size 70” x 36” x 12” having 4 shelves on slotted angle Iron in two side of Octonorm stalls for displaying books 6 CFL light (each of 18 watts), with computerized lettering on vinyl cutting name fascia in Urdu/English Language, two black folding chairs with steel arms, a plug point for computer with 5 and 15 Amp socket in concrete stall designed by Department of Handicraft and Handloom.

Supply & fixing of 4 MS Shelves of size 96''x8.5'' with 2'' depth duly powder coated in white colour or 15 Wire Mash Shelves for display of books in each stall in concrete stall designed by Department of Handicraft and Handloom.

Supply of drinking water for 10 days caring of hygiene in properly covered cold containers with disposable glasses for use of all visitors in pavilion, NCPUL office. This will also include the Packed water bottles to be provided in the reception office for staff and guest visitors/ VIPs/ stage artists each day.

Gate Size (width 20’xheight 20’-25’) and as per design given by the office Material: Wooden frame and plywood on all four sides lettering on flex

Auditorium will be required for inauguration, Valedictory and day to day programmes. Hanger structure should be as per specifications given at Point No.1.

Size 15 mt. x 20 mtr. with cloth roof, steel pipes and cloth side walls

Backdrop in the size of 20’ x 5’ with flex on wooden frame with lettering on flex of approved shade for inauguration, valedictory and day to day programmes during the Book fair. One on each day.

Dias: Size 20’x18’x1½’ in height made of wooden platform with new synthetic carpet with needle punch of blue/red colour; table 15’x3’ with table cloth and frill in front, and 10 good VIP Chair. Decoration of stage with flowers, flower arrangements for Dais along with arrangement of 8-10 Mineral Water Bottles (200 ML) for Dais for every program (likely two in a day for 9 days) and other designing items (Gao takiya, Gadda etc.) as per cultural programme.

Laying and fixing of new synthetic carpet (on hire basis) in the entire passage of the Hall and other ground area inclusive of maintenance during the fair.

Podium with frill and NCPUL logo in front (size as per requirement)

Complete PA System and audio and video recording of inaugural function and other day to day programmes along with provision of playing instrumental music during the Book Fair.

Speakers

Microphone HIFI (minimum 3 cordless mics, 6 lapel mics, 2 stand mics and 7 mics.

Mixer Monitor 4, Line outs, Music stand, Amplifier for Ghazal shows and related equipment for programme. (Rate per day)

Lighting and Illumination of stage with Par light floods & narrow. 10 spot light, 06 LED light.

Sofa Sets (3 seater) with white covers along with centre tables

Chairs with white cover (seat and back)

Fibre Chairs

Queue Manager

Tin wall

Cloth Wall (Should be neat and clean)

Pots with seasonal plants/flowers

Fire Fighting Equipment (CO2 Water and powder mix with refilling dates) with two qualified operators

Dustbins (Big Size) Plastic

List of participants on 4’x8’ (one each in English, Urdu)

Indicator 1½’x2’ (English, Urdu)

Sweepers for cleaning of ground, and toilets available in the premises etc. full book fair from 23.08.24 to 01.09.2024

Security personnel round the clock for 10 days Guards

Metal Detector (Rates for full duration) 1) Door Frame Metal Detector 2) Hand Garret Scanner

Steel Almirah (small) (rates for entire duration)

Ferrata Fan

Electrical

Providing flood lights similar to Philips lamps with adjustable beam and angle complete with 500 watts lamps/ CFL bulb with equivalent luminescent and necessary wiring. At least 10 flood/ metal light should be provided one day before start of the Book Fair for setting-up/ display of Books by publishers in evening/night.

Providing 3 pin plug wherever necessary, with switch and necessary wiring for tables lamps or demonstration, display model lights in various sections each capable of carrying a load of upto 200 watts.

Silent Generator set: The generator should be in operational condition one day before start of the Book Fair and till the conclusion of the Fair. Each generator set should be 150 KVA or as per requirement (whichever is higher) with fuel and operator for full duration.

Main line connection for total job from electric and generator set sources and providing a line for connection inside the stalls/ stands of participants, illumination of Main Gate and toilet, area of the exhibition ground and any other area of the ground, if required with proper and sufficient supply. It shall be the duty of the contractor to get the temporary electric connection for the fair at his own cost. The contractor shall arrange installation of the connection, tendering of Security Deposit etc., to Government Authorities at his own cost. Only actual consumption charges will be reimbursed to contractor by NCPUL on production of original bill by the contractor. In case of any problem for getting electric connection, it shall be the sole responsibility of the contractor to provide adequate supply through hiring more generators at his own cost and no extra payment shall be given to contractor for hiring and providing such extra generator, if any. Note: Only one time payment as quoted by the Tenderer will be made in case of any increase or decrease in number of stalls.

Street light iron poles (20’x2-½’’)

Construction of temporary Office Block (inside the structure of size 3mtr. x 9 mtr. with pre-fab. Octonorm system) with table chair and helpdesk.

Photography and video graphy. (a) Photographs should be provided in the DVD/Pen Drive after the Book Fair). 50 photographs of inauguration and other important programmes are required in Album form in consultation with Officer In-charge and (b) Videography (Two HD video camera) (All Programmes should be provided in the DVD/Pen Drive after the Book Fair) Videography for 09 Days (All Programs should be provided in HD format and high Resolution. The same should be provided in DVD/Pen Drive after the Book Fair) along with 20 Minute short documentary of the each programs.

Brass lamp with stands & candles (for inaugural and velidictory day), crockery and other items required to serve tea and snacks etc for inaugural, valedictory, daily programmes and services to VIPs. This need dedicated two people for all days during Book Fair.

Selfie point based on creative art/ ideas (minimum 5'x5' or as per requirement) having NCPUL logo.

Standee to display history of books/ related book sculpture, local Art & Culture/ award winning personalities in Urdu literature and other promotional activities done by NCPUL time to time (2’x6’)