Industries And Commerce Department Tender

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Industries And Commerce Department Tender

Services

Eprocure

Kathua, Jammu & Kashmir

Opening Date7 Dec 2024

Closing Date23 Dec 2024

Tender Amount₹ 16,00,000

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Costs

EMD
₹ 50,000
Document Cost
₹ 500
Tender Fee
Refer Documents

Summary

Infrastructure/erection Of Stalls And Other Arrangements Including Publicity And Advertisement For Organizing Of State Handloom Expo At Kala Kendra, Jammu

Description

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Contact

Tender Id
2024_IC_267317_1
Bid Award Id
View
Tender No
02 DHHJ of 2024 dated 07.12.2024
Tender Authority
Industries And Commerce Department View
Purchaser Address
-
Website
http://http://jkindustriescommerce.nic.in/

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Documents

Tender Notice-153.0 kBTendernotice_1.pdf

Notice Inviting Tender

BOQ-1383.5 kBBOQ_822810.xls

BoQ

Document-387.2 kBTechnicalBid.PDF

SBD

Document-246.2 kBTender_Detail_2024...Tender_Detail_2024_IC_267317_1.html

Document-124.4 kBExtension.PDF

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BOQ Items

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Main Gate structure, (text to be printed/pasted on gate as per the requirement of the department). Inner Gate Size & no. - 12(width)*12(Height)/ 01 no. Outer Gate size & no. – As per requirement and space available /01no.

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Counter Table. Size - 2 x 4 feet with 3 to 4 feet height – 140 Nos.

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Chair – 150 Nos.

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Clean White Sheets for covering the counter tables. 01 for each counter table (140 nos. Total)

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Dustbin. Medium - 70 Nos., Big - 10 Nos.

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LED lights - 04 nos. in each stall

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Mating in each stall completely covering the floor area of the stall

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Hanger Stand – Size 4 x 6 feet - 01 no. in each stall

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Steel Racks – Size 4x7 feet – 02 nos. in each stall

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Tent for covering empty spaces as occupied during the expo. Area to be covered as decided by the venue committee.

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Dogra dress wearing 01 male and 01 female cardboard cut outs to be placed at entry gates – to be finalized by the cultural committee

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Beautified Selfie point as per theme – 01 No.

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Kids Playzone - Standard

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Sun Board dully pasted with computer cut vinyl film with the name of the participating agency/society in 4” HT( names to be provided by the department). Size 4ft. x 3ft. - (80-90 in no.)

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Theme Pavilion

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Water proof theme Pavilion to be constructed in the following manner: Area – 700-800sq. ft. To be constructed at 2ft. from the ground and height of Pavilion 12 ft. Gates - 02 Nos. (one for entry & one for exit), width of gates 4ft. each.

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Stairs at gates (entry and exit) - 02 Nos. (one for entry & one for exit)

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Flex banner (matter to be provided by department) – 01 No. (size 4 ft. * 8 ft.)

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Dark grey coloured carpet in whole Theme Pavilion - As per size

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Wall of theme pavilion to be covered with white coloured cloth - As per requirement.

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Spot Lights – 06 Nos.

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Iron stand for fabric/cloth and shawl display - 04 Nos. (size 4 ft. * 6 ft each)

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Mannequins (Female) – 04 Nos.

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LCD with stand along with complete set – 01 No.

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Flex banner with frame (matter to be provided by department) - 01 No. with Size (6ft. * 4ft.)

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Flex banner standing (matter to be provided by department) - 02 Nos. with Size (10ft. * 2ft.)

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Tea Table – 02 nos.

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Chair – 04 Nos.

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Security Guard – 01 no.

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Refreshment

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Breakfast, Lunch and Evening refreshment for all the stall holders (2 persons per stall) and officers/officials on duty (20) during the event. Breakfast – Tea and Biscuits alongwith Sandwich/Paranthas. Lunch* – Dal, Vegetable, Rice and Rotis. Evening refreshment – Tea along with Mathi and Bakery items. *Menu to be decided by Refreshment Committee and will be communicated to successful bidder

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Drinking Water

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Water Bottles per day per stall during the event – One litre bottle- 04 nos. per stall.

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Water Bottles for officers/officials on duty during the event – 250 ml bottles- 70 in no.

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Drinking water facilities with disposable paper glasses for visitors during the event.

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Lighting at the Venue

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Round the clock lighting arrangement at the venue with flood lights along with power backup for the same – 06 Nos.

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Office Space

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Setting up of 01 water proof Office room with floor mating - 15feet *15feet

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Sofa set with seating capacity for 9 persons – 01 No.

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Cushioned chairs with armrest – 20 Nos

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Centre table – 02 Nos.

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Toilet Facilities

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Separate Toilet & Washroom facilities for Ladies & Gents with two persons for regular cleaning along with water tanker for water supply in toilets. 03 nos. for Ladies and 03 nos. for Gents.

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Sanitation, Hygiene & Cleanliness

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Cleanliness of the venue and toilet facilities round the clock during the event along with waste management at all the hours.

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Decoration

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Floral and festive decoration

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Entry gate decoration as per the theme (with exclusive multi colour fresh flowers and decoratives)

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Decoration of Exhibition area as per the theme in eco-friendly manner.

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Illumination of entire venue as per requirement.

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New & fresh Green Carpet from Main gate to central Pavilion

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Inaugural & Valedictory function

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Arrangement of Shamiana covered stage to be decorated as per the theme of the event. Decoration arrangements along with standees/banners to be communicated separately to the successful bidder by Venue Committee.

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Cultural programme and musical event on inaugural and valedictory function like Bhaderwah Rumal dance, Ramban Thali dance, Padder trumpet dance, performances by two local dogri singers, Dogri theme fashion show Live Painting/Sand art.

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New Red Carpet enroute from Main gate to Central Pavilion

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Decorated Podium along with Mic, Amplifier, Speakers and other allied infrastructure - Standard Size

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High Tea. Menu to be decided by Refreshment Committee and be communicated to successful bidder - For 100 persons

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Water Bottles, dry fruits, Kehva/juice for VVIPs to be served by 04 nos. of well dressed waiters

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Covered Shamiana lounge for High Tea as per requirement - For at least 100 persons

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Centre tables – 07 nos. Service tables – 05 nos. VIP chairs – 100 nos.

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03 rows of Sofa set. Cushioned chairs with arm rest – 100 nos. Central tables on the inaugural day – 08 nos.

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Public announcement system for inaugural day, valedictory function and cultural event - music system – USB player with cordless mike and speakers to be placed at various places at the venue along with 02 technical operators.

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Certificate of participation for participants (as per sample provided by the Directorate) -Quantity : 150 Nos.

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Decorated Inauguration Lamp on inaugural day - Standard sized along with refined oil / cotton / match Box, decorated tray, scissors, flowers, ribbon etc. Two traditionally dressed artists.

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Bouquet along with trophy and handloom gifts to be decided by the committee constituted for the purpose - 05- Fresh flower bouquets on each inaugural and valedictory function of the event.

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Helium Inflated Tricolor balloons to be released on inauguration - 04 bunches (24 in each bunch)

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Invitation cards - 150 – As per sample provided by the department.

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01 Prominent dogri knowing anchor having experience of anchoring for state level programmes.

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Cultural Activities

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Organization of Cultural events viz. Sangeet Sandhya, Kavi Sammellan, folk songs, Nukkad Natak, fashion display, Standup Comedy, Talent hunt for singing, fine arts, display your talent etc during the event - 01 hour duration (daily in the evening)

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Security arrangement

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Security arrangements for the event 24x7 during the exhibition – As per requirement. CCTV with recording on prominent places of venue (as decided by the Venue committee) and sufficient number of security guards – As per requirement.

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Generator

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Standby generator (with diesel /oil) with cable / wire along with attendant / electrician – As per requirement.

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LCD TV / LED Screen

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Video Screen / LCD TV with stands for playing Handloom Promotional Films at a prominent place inside the venue. LCD TV- 4 Nos. (65 inch). Video / LED Screen - 10 x 10 feet – 01 (on stage as background)

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Photography/Videography

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Photography and Videography along with HD drone photography and videography during the event and preparation of teaser. (Hard and Soft copy of the same).

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Man Power

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Man power as per requiremnt-Upto the extent of 20 persons.

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01 Venue manager to remain present during the event round the clock

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Miscellaneous

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All NoCs, Legal formalities from District Administration, Police, Fire Services, Municipal Corporation and Electric Department etc and all other such expenses related to organizing the event shall be borne by the successful bidder.

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Publicity & Advertisement (Text to be provided by the Department)

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Publicity / advertisement about the event from at least 07 days ahead of the event and during the exhibition through the advertisement in at least two local dailies and through Hoardings, Banners and standees at prominent places of city and exhibition venue, as decided by the Publicity Committee.

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Publicity through electronic media including audio/video, social media and at least 2 FM Channels with repetition of advertisement after every 15-20 minutes in the peak hour.

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Bulk watsapp messages.

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Publicity through at least 10 social media influencers, through hashtahgs and through social media handles like Facebook, X etc. posts and threads.

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02 large PVC inflated balloon for advertisement at places to be decided by the Venue Committee.

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