Indian Institute Of Management

1 Tender No.: IIM-R/FY 2018-19/OTE/11 TECHNICAL BID - REQUEST FOR PROPOSAL INDIAN INSTITUTE OF MANAGEMENT ROHTAK (MANAGEMENT CITY, NH-10, SOUTHERN BYPASS, SUNARIA, ROHTAK, HARYANA-124010) Phone: 01262-228523 Open T e n der Inquiry For Invitation of Bids for purchase & onsite installation/integration of “BIOMETRIC ATTENDANCE SYSTEM AND IT ENABLED SECURITY CAMERAS WITH ASSOCIATED ACCESSORIES” (Title of RFP) No. IIM-R/FY 2018-19/OTE/11 dated 21/03/2019. Tender fee: Rs.2,000.00 (Two Thousand only) in the form of DD in favor of “IIM Rohtak General Account”, or by NEFT in to Acct. No.32454536311, Bank-SBI, IFSC-SBIN0004734 (Non-refundable). Last date and time for depositing the sealed Bids: 04/04/2019/15:00 Hrs (IST) (The tender document is to be submitted in sealed cover, duly filled and signed using same colour ink on all pages by Auth. Signatory/Proprietor with company’s seal stamped on each page). 2 Tender No.: IIM-R/FY 2018-19/OTE/11 Brief description of Proposal 1. Bids (Offline) in sealed covers (in single stage two bid system) are invited for purchase & onsite installation/integration of “biometric attendance system and IT enabled security cameras with associated accessories” under which the (duly authorised by the respective OEMs) competent seller/service provider shall supply, install and commission/integrate the ordered/contracted items/services at New Campus of IIM Rohtak, (at Management City, NH-10 Southern Byepass, Sunaria, Rohtak, Haryana PIN-124 010) as per the details listed in Part III of this RFP. Please super scribe the above mentioned title, RFP number and date of opening of the Bids on the sealed cover to avoid the Bid being declared invalid. Summary of important dates and details Sl Information Important Dates/Time 1 Date of Publishing/Hosting of Tender 21/03/2019 2. Date/Time of closing of Tender 04/04/2019/15:00 hrs 3. Date/Time of Opening of Bids (Technical) 04/04/2019/15:30 hrs 4. Tender Fee Rs.2,000.00(Two Thousand only) in the form of DD in favor of “IIM Rohtak General Account”, or by NEFT in to Acct. No.32454536311, Bank-SBI, IFSC- SBIN0004734 (Non-refundable). 6. Bid security/EMD(Earnest Money Deposit) Rs.1,25,000.00 (One Lakh Twenty Five Thousand Only) 7. Period of validity of Tender Minimum 90 days from closing date. 8. Place of opening the Bid Room No.101 (First Floor), Administrative block of IIM Rohtak (New Campus at Sunaria, Rohtak, Haryana PIN - 124010) 2. The address and contact numbers for sending bids or seeking clarifications regarding this RFP are given below – a. Bids/queries to be addressed to: The Director, Indian Institute of Management Rohtak b. Postal address for sending the Bids: Indian Institute of Management Rohtak (Management City, NH-10, Southern Bypass, Sunaria, Rohtak, Haryana-124010). c. Name/designation of the contact personnel: S. P. Singh / Stores and Purchase Officer d. Telephone numbers of the contact personnel: 01262-228523 (Mob.) +91 7082001616 e. E-mail ID of contact personnel: sp.singh@iimrohtak.ac.in f. Fax number: 01262-274051 3. This RFP is divided into five Parts as follows: a. Part I – Contains General Information and Instructions for the Bidders about the RFP such as the time, place of submission and opening of tenders, validity period of tenders, etc. b. Part II – Contains essential details of the items/services required, such as the Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. c. Part III – Contains Standard Conditions of RFP, which will form part of the Contract with the successful Bidder. d. Part IV – Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. e. Part V – Contains Evaluation Criteria and Format for Price Bids. 4. This RFP is being issued with no financial commitment and the IIM Rohtak (the buyer hereafter) reserve