Department Of Information And Publicity Tender

Errection of pandal outside the S.P.Mukherjee Stadium along with suitable arrangement for seating, toilets and fans

Setting up of Multiple Table counters with clothing for serving / distribution Snacks to approximately 7000 people

Setting up of information desk / Helpdesk

Setting up of First Aid / Medical lounge , Police & Fire along with Ambulance

Arrangement of Metal Detection at the entry points of the Hall

Arrangement of packed Snack box to be distributed to people visiting the event - Packets containing Veg Pattis, Fruti, Cake,Choclate Biscuit along with tissue papers

Arrangement of 125 kvagensets as per requirement

Red carpet from Main Gate to the Seating area - 300 running meter

Setting up of Media Galary at the entry of the Venue for Photo opportunity

Arrangement of Drinking water at various points as per the requirement

Sanitizers with stands to be made available at all the entry points, wash room areas

Providing sufficient qty of venue lights surrounding the area of the main event.

Ramps for Entry Gates for differently abled persons

Floor Carpeting inside the hall - 1500 sq. meter

Cloth Masking & Mojo Barricating for segreating different areas

Special VVIP Seating 1 - Providing two seater couches for separate VVIP seating. The EMA shall cordone of a separate area for VIP seating comprising of sofas, T-poys

Special VVIP seating 2- Providing on hire Cushioned chairs, And VIPs seating arrangement in front of main stage-200 Special VIP seating Media seating in front of main stage providing chairs with covers-1000

General seating - Providing Chairs with cover

Providing Que Managers as per requirement

Stage Set up The works for the stage includes the following • Make Seating arrangements for the VIPs on the Main dais.Couch or Executive chairs with T-poys on the Dais. Exact number will be informed later on. • Digital Screen for Main Stage Backdrop • Arrangement of screen infrontofVVIP seating on Dais • Arrangement for virtual inauguration of the projects. • Stage Podium 2 nos&Samaee(lamp) 1 nos • Box Truss , Sound and Lights arrangement as per the requirement. • Flower decoration on dais and around the stage. • Masking and skirtingonthestageandsteps. • Required lighting for stage dignitaries and dais by rigging on truss from front and side to be provided. The agency is required to supply, install, test and commission the LED Par Light with all necessary cabling along with 02 nos. of 125 KVA acoustic Genset for backup off stage lighting. • Arranging and preparing name plates of dignitaries on dais. • Stage set up of approx.40ft.*32ft*4ft.size with requisite arrangements(decoration,02nos.of15Apowerarrangements,tableforkeeping projector etc.) • 10 nos of VIP executive chairs to be provided on the venue along with 3 tipoys • 2 Professional comperes to be provided.(1 Female & 1 male). • 2 nos podium to be provided • Coolers to be provided on stage.

Stage gear comprising amps, bass amps,1 full drum kit, 5 mikes,2 cordless mikes, podium and podium mikes

Sufficient size of LED screens for public viewing inside the stadium

Sound system to be provided by contractor approx. 10,000 WATTS along with stage lighting of 16 cans, 1 follow spot light of 1200 HMI, 1 smoke machine heavy duty, 4 scanners, and any other lights

On Stage Arrangements - Mementos, Fruit Baskets, Floral Bouquets etc

Red Carpet from entrance to Stage, Decorative Gates,

Installations and Photo Ops at main venue

Live feed of the event on social media platforms and you tube and to press

Providing sufficient qty of venue lights surrounding the area of the main event.

Deployment of Volunteers for the event management

Deployment of skilled persons for logistic works and technical person

Providing Ushers during the on stage program

Videography and photography of entire event

Providing sufficient qty of venue lights surrounding the area of the main event.

Venue Branding as per the requirement

Making arrangement for Drinking water at the venue with adequate points where people go and drink water

Special VIP Lounge Providing chairs for separate VIP seating. The EMA shall cordone of a separate area for VIP seating comprising of sofas, t-poy

Refreshment for VVIP/VIPs and officials High Tea

Arrangements for sweeping, housekeeping, cleaning and maintaining cleanliness in the area. Adequate dustbins to be provided around the venue. Watering of the area should be done to prevent dust.

Lunch/Morning tea breakfast for Government officials

Green rooms for artists

Provision of thermal checks at all entry points

Providing of Sufficient number of security personnel at the venue

Cultural programming during the event that would include Welcome Song / Dance & cultural performances depicting goan culture

Design the Minute to Minute program of the entire event

Designing & Printing of invites

Pole branding on Road from S.P.Mukherjee Stadium to Dona Paula and from Divja circle to Dona Paula of size 6x3

Pole branding on Road from S.P.Mukherjee Stadium to Dona Paula and Divja circleto Dona Paula of size 10x3

Promotional campaign on Radio - 5 days

Digital Media Campaign for promotion of the event