VETERANS AFFAIRS, DEPARTMENT OF USA Tender

This Is A Sources Sought Notice. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations. The Purpose Of This Notice Is To Obtain Information Regarding The Availability And Capability Of All Qualified Sources (small And Other Than Small) To Perform A Potential Requirement. purpose And Objectives: Your Responses To The Information Requested Will Assist The Government In Determining The Appropriate Acquisition Method. naics Code: 561210 And Sized Standard Is $41.5m. note: Respondent Claiming Sdvosb And Vosb Status Must Be Registered And Cve Verified In Vetbiz Registry Https://www.vip.vetbiz.va.gov/. project Requirements: statement Of Work 1. Maintenance & Repair Service A. Furnish Inspection And Maintenance Service On All Seventeen (17) Passenger Elevators, Two (2) Freight Elevators, Six (6) Service Elevators Identified In The Schedule Of Elevators Continuing For One Year With Four Option Years To Follow. B. Scope Of Work 1. The Contractor Shall Obtain All Necessary Licenses And/or Permits Required To Perform The Work. the Contractor Shall Furnish All Material, Labor, Lubricants, Hydraulic Fluids, Supervision, Tools, Shipping, Travel And Equipment Necessary To Provide Full Maintenance Services, Including All Adjustments, Parts Replacement And Repairs Necessary To Keep The Elevators In Continuous Use At Their Initial Performance Ability (same Speed, Capacity, Safety And Efficiency) As Originally Specified By The Equipment Manufacturer As Modified Thereafter. All Adjustments, Repairs And Modifications, Must Be In Conformance With The Manufacturer Guidelines And/or The Following Industry Standards, As Applicable, Whichever Is More Stringent: asme A17.1 Safety Code For Elevators And Escalators, Latest Edition asme A17.2 Inspectors Manual For Elevators And Escalators, Latest Edition asme A17.3 Safety Code For Existing Elevators And Escalators, Latest Edition ansi/nfpa 70 National Electric Code, Latest Edition manufacturer S Requirements And Specifications On Inspection, Maintenance, And Operation Of Each Elevator Model 3. Contractor Shall Be Qualified On All Elevator Systems And Have In His Possession Throughout The Term Of The Contract All Diagnostic Equipment Necessary To Fully Maintain, Test, Repair, Adjust Or Reprogram The Systems. 4. The Contractor Shall Post A Check Chart For Each Elevator In Each Elevator Machine Room In A Conspicuous Place. This Check Chart Shall List Each Elevator Component-showing Schedule Of Manufacturer S Recommended Frequency Of Inspection Of Each Component On A Weekly, Semi-annually, Annually Or Other Frequency. Entries Shall Be To Indicate The Status Of Schedule Items Of Maintenance Work Performed. The Check Chart Shall Be Kept Up To Date Always And Must Be Initialed And Dated By The Contractor S Employee To Indicate That The Work Has Been Accomplished. Check Chart Shall Be Available For Review At The Cor S Request And The Contractor Will Physically Show The Cor The Completed Work On Request. 5. Safety Tests And Other Tests And Inspections Shall Be Performed By The Contractor. Contractor Shall Perform All Safety Tests And Other Tests And Inspections As Recommended And Required By Asme A17.1 Latest Edition And Ansi/asme A17.2 Latest Edition. * Test Not Included. Contractor To Provide Fixed Price Proposal. 6. Contractor Shall Be Required To Attach Test Tags After Testing As Specified By Code, Such As At The Governor-releasing Carrier, And Oil Buffer, Etc., To Designate Last Date Required Testing Was Conducted. 7. After Completion Of The Required Tests, Submit Completed Test Documentation To The Cor. 8. All Elevators Provided With Firefighters Service Capability Shall Be Subjected Monthly To Phase I Recall And A Minimum Of One Floor Operation On Phase Ii To Assure The System Is Maintained In Proper Operating Order In Accordance With A17.1 Code. A Written Record Of Findings On The Operation Shall Be Made By The Contractor And Kept On The Premises Of Said Operation. Testing Shall Be Done On Weekend, Holidays Or The Hours Before 6:30 Am Or After 6:30 Pm, At No Additional Cost To The Medical Center. 9. All Tests Or Inspections That Will Remove The Elevator From Normal Operation Shall Be Scheduled In Advance With The Cor. C. An Adequate Supply Of Spare Parts Shall Be Maintained Always To Ensure Prompt Preventive Maintenance And Repair Services. D. Contractor Shall Have All Maintenance Tickets Signed By The Cor. This Task Should Be Completed During Normal Business Hours. If Maintenance Is Performed Outside Of Normal Business Hours, This Should Be Completed The Following Business Day. E. The Following Performance Levels Shall Be Maintained Always: 1. Contract Speed And Brake To Brake Flight Time Shall Be Maintained As Originally Installed And Adjusted. 2. Leveling Accuracy Shall Be Maintained Always. 3. Opening And Closing Times, Door Close Torques Of All Cars Shall Always Be Maintained Within The Limits Of Asme A17.1 Code With A Minimum Of Stand Open Time Consistent With Traffic Demands At Each Floor. 4. Door Reversal On All Elevators Equipped With Mechanical Safety Shoes Shall Always Be Initiated With The Stroke Of The Shoe. Ensure All Electric Eyes Or Door Detectors Are Working Always. 5. Variable Car And Hall Door Open Times Shall Be Maintained In Accordance With Original Field Adjustments. Deviations From This Will Not Be Permitted Unless Requested And/or Approved By This Cor. 6. Upon Satisfactory Completion Of This Or Subsequent Readjustments, A Computerized Elevator Analyzer Or Similar Type Event Recorder Shall Be Utilized To Accurately Record The Hall Waiting Time At Each Landing And Other Data Necessary To Establish That The System Is Operating At Peak Efficiency. Results Shall Be Submitted And Be Labeled As To Floor, Time, Date And Identification Of All Other Data And Shall Be Delivered Together With An Analysis Of The Tapes/disks To The Cor. F. The Contractor Shall Furnish All Labor And Supplies, Parts And Materials Necessary To Regularly And Systematically Clean, Examine, Adjust, Lubricate As Required And If Conditions Warrant, Repair Or Replace, As Follows: 1. Brushes, Brush Holders. 2. All Relays, Solid State Components, Resistors, Condensers, Transformers, Contacts, Leads, Dashpots, Time Devices, Computer Devices, Wire 3. Top And Bottom Limit Switches, Governor Tension Sheave Assembly, Compensating Sheave Assembly, Counterweight Guide Shoes Including Rollers Or Gibs. 4. Hoist Way Door Interlocks, Hoist Way Door Hangers, Bottom Door Guides And Auxiliary Door Closing Devices. 5. Car Door Hanger, Car Door Contact, Car Guide Shoes Including Gibs And Rollers. car Operating Panel(s) And Equipment, Hall Lanterns, Hall Buttons And Signal Devices. cab Lighting where Applicable To Hydraulic Elevators Include Fittings And Flexible Pipe Connections, Check And Relief Valves, Gages And Tanks. all Parts And Materials Shall Be Of The Original Manufacturer S Design And Specification, Or Equal Thereto. All Lubricants Shall Be As Recommended By The Manufacturer. G. The Contractor Shall Also: 1. Examine Monthly All Safety Devices And Governors 2. Keep Car Emergency Light Units In An Operable Condition Always, Test Special Emergency (fireman S Service) Service And Emergency Power Circuits, Where Provided In Accordance With Code Requirements. 4. Furnish Lubricants Specified To The Various Lubrication Needs. 5. Maintain A Supply Of Contacts, Coils, Leads, Brushes, Lubricants, Wiping Cloths And Other Minor Parts In Each Machine Room For The Performance Of Routine Preventative Maintenance. maintain A Complete Set Of Current, Legible Schematic Wiring Diagrams In Each Elevator Machine Room For Each Elevator Contained Therein. To The Extent That Any Of The Required Schematic Wiring Diagrams Are Not Available At The Time Of Contract Award, It Will Be The Responsibility Of The Contractor To Provide Same At No Cost To The Medical Center. the Contractor Shall Maintain A Full, Legible Service Log In Each Machine Room And A Complete, Orderly Chronological File Including Drawings, Complete Part Lists, And Copies Of All Service Reports. Service Log Shall Contain A Printout Of The Controller Fault Log, Monthly To Prevent Loss Of Data, And Repeated Faults Shall Be Explained. The Log Shall List The Date And Time Of All Maintenance Service Performed. Each Trouble Call Shall Be Fully Described, Including The Nature Of The Call Necessary Service Performed And Any Parts Replaced. Service File Shall Be Made Available For Inspection Upon Request, And A Copy Of The Complete File Furnished To Vamc During The First Week Of The Last Month Of The Normal Contract Term. the Contractor Shall Maintain A Separate Maintenance Record On Each Elevator. The Maintenance Record Shall Be Kept In The Elevator Equipment Room And Shall Be Readily Available For Inspection By The Cor Or Designee. The Maintenance Record Is The Property Of The Government And Shall Be Turned Over To The Government At The End Of The Contract. The Maintenance Record Shall Be A Chronological File That Includes The Following Information: date. nature Of Work (i.e. Pmi Or Call Back). description Of Work Performed (contractor Should Be Brief And Concise). any Indication Of Problems Experienced. initial Or Signature Of Mechanics Performing Work. 9 . The Contractor Shall Instruct His Personnel That When They Perform Work Under This Contract, They Shall Comply With The Following Procedures: upon Arrival At The Station, The Contractor Shall Check In With The Maintenance Unit A Or His Designee So That The Vamc Will Be Aware Of The Contractor S Presence At The Facility Always. upon Each Departure, Contractor Will Serve Notice Of Disposition Of Work To The Cor Or Designee. In Addition, The Contractor Shall Furnish The Maintenance Unit A Supervisor Or His Designee A Copy Of A Work Order, Service Sheet Or Other Such Written Notification Of Services Performed. Such Reports Shall Include The Following Information: name And Address Of Contractor name Of Contractor Employee(s) Performing The Work date(s) Work Performed And Hours Spent. brief Description Of Work Performed, Including Pmi S And Identification Of Equipment Worked On. signature Of Contractor S Employee(s) And Signature Of Maintenance Unit A Supervisor Or Designee. if The Report Is Not Submitted It Will Indicate That No Inspection Or Maintenance Was Performed And Payment May Be Withheld And/or Delayed. 10. Semi-annually Clean Hoist Way Including All Equipment Located In Or Moving Through The Hoist Way, Car Top, Car Sling, Safeties, Appliances, Pits, Sills, Door Tracks And Hangers. Clean As Needed Machine Room Floors. H. No Maintenance For Card Reader System In Contract. I. No Device Shall Be Acceptable That Will Not Give Full Satisfaction Without Excessive Maintenance And Attention. If It Becomes Evident That Device Is Not Functioning Properly Or In Accordance With Manufacturer S Or Specification Requirements, Or If In The Opinion Of Contracting Officer, Excessive Maintenance And Attention Must Be Employed To Keep Device Operational, Device Shall Be Removed And New Device Meeting All Requirements Shall Be Installed As Part Of Work Until Satisfactory Operation Of Installation Is Obtained. J. Work Excluded: The Following Work Is Specifically Excluded From This Contract. 1. Repair Or Replacement Made Necessary Due To Negligence Or Misuse Of The Equipment By Persons Other Than The Contractor, His Representatives Or His Employees. The Co Or Designee Must Approve In Advance Any Extra Charge Work Attributed To Vandalism Or Misuse. No Invoice Will Be Paid Without Prior Approval. Any Repairs Due To Misuse Or Negligence Shall Be Billed Separately And Not As Part Of This Contract. Parts Needed Due To Misuse Or Negligence Will Be Billed At Actual Invoiced Cost. 2. Installation Of New Attachments, Which May Be Required Or Recommended By Insurance Agencies Or Government Authorities. 3. Repairs Or Replacement Of Cab Enclosure, Hoist Way Enclosures, Door Frames And Sills, Machine Room Lighting, Cab Tile Or Carpet. 4. Replacement Of Underground Hydraulic Piping Or Hydraulic Cylinder. all Travel Costs Associated With The Performance Of This Contract Are The Responsibility Of The Contractor And Are Provided At No Additional Cost To The Government As Part Of This Contract. Travel Costs Are Defined As But Are Not Limited To Time And Vehicle Costs For Personnel In Travel To And From Job Site For All Duties Outlined In This Specification, Normal Shipping Charges On Any Parts Or Materials Covered By This Contract, Costs Associated With The Normal Shipping Of Parts Or Equipment Out For Repair That Are Covered Under This Contract, Etc. K. Except For Emergency Callback Service, The Contractor Shall Perform All Work During Regular Working Hours Of Regular Working Days 7 A.m. To 4 P.m. Excluding Federal Holidays, Unless Specifically Instructed Otherwise By The Co. 1. Emergency Callback Repair Service Shall Be Provided 24 Hours A Day, Seven Days Per Week, As Requested By The Cor. 2. Emergency Repairs That Fall Outside The Scope Of This Contract, Will Have A Separately Billable Purchase Order Issued To The Contractor, By The Contracting Officer. Please Do Not Include Emergency Repairs Outside The Scope Of This Contract Into Your Maintenance Pricing. Also, All Approvals Will Be Provided By The Contracting Officer. L. The Contractor Shall Provide Callback Repair Services For Each Elevator As Follows: Callback Service Is Defined As Requests For Each Individual Elevator, Either During Or After Normal Working Hours, To Correct Any Elevator Problem Or Condition, Which Needs Attention. Callbacks During Normal Working Hours Consists Of Responding To Vamc To Each Individual Elevator Service Call And Take Corrective Action At The Site Within 1 Hour For Passenger Entrapments, 2 Hour For All Other Service Calls. Callbacks Are Not To Take Time Away From Preventive Maintenance And Other Requirements Required Under This Contract, Equipment Malfunctions Shall Be Corrected The Same Day That The Service Call Was Issued. If Circumstances Beyond The Contractor S Control Preclude Resolution Of The Problem That Day, The Cor Must Be Notified With An Explanation Of The Delay. 1. The Contractor Shall Have Service Ticket On Each Service Call Signed By Cor Or Designee. Service Ticket Shall Identify The Respective Piece Of Equipment, Description Of Problem, Description Of Corrective Measures Taken And Date And Time Unit Was Returned To Regular Service. Service Tickets For Overtime Or Extra Charge Work Must Be Signed And A Copy Left With The Cor. Failure To Do So Will Result In Non-payment For Extra Charge Work. 2. Emergency Service Or Repairs Authorized By The Co, Which Occur After The Normal Hours Of Operation, Shall Be Accomplished By One Mechanic Only Unless Approved In Advance By The Co. If Regular Timework Must Be Carried Over And The Contractor Wishes To Continue To Work Beyond The Medical Center S Normal Hours Of Operation, That Work Shall Be Accomplished At No Additional Cost To The Government. 3. Medical Center Shall Not Be Responsible For Incidental Charges Including, But Not Limited To, Parking, Tolls, Mileage, Phone, Etc., On Straight Time Or Overtime Work. 4. Contractor Shall Notify The Cor Or Designee By Telephone Or In Person After Completion Of Each Regular Time Service Call And Notify The Medical Center Police On After Hours Calls. M. Under No Circumstances Will Any Shutdown Or Breakdown Last Longer Than Five (5) Working Days (40 Working Hours), From Initial Notification To The Contractor, Without Prior Approval Of The Co. N. All Tests, Inspections, Or Maintenance Repairs That Will Remove An Elevator From Service Shall Be Scheduled In Advance With The Cor. O. The Contractor Shall Comply With The Following Procedures When An Elevator Is Removed From Service For Any Reason: 1. Notify Facilities Management Service, Maintenance Unit A, Either By Phone (423-926-1171 Exe 7746), Or In Person, Before Removing Elevator From Service. If Work Requires More Than One Day, Daily Notification Will Be Made. Notify Facilities Management Service When Placing The Elevator Back In Service. Contractor S Employees Shall Turn In Elevator Report Forms, Which Will Furnish The Information To The Maintenance Unit A And Facilities Management Service. P. The Contractor Shall Immediately Notify The Cor In Writing Of The Existence Or The Development Of Any Defects In, Or Repairs Required To, The Elevator, Which The Contractor Considers Are Not Covered By The Contract And Shall Furnish A Written Estimate, When Requested, Of The Cost. Final Determination Of Responsibility Will Be By Agreement Between The Co And The Contractor. Q. When Planned, Work Requires An Elevator To Be Taken Out Of Service, The Contractor Is Requested, When Possible, To Use The Federal Holidays Listed Below. New Year S Day Washington S Birthday Martin Luther King S Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day R. Inspection 1. Periodic Inspections Of The Elevators Required By The National American Standard Safety Code For Elevators And Escalators (latest Edition) Will Be Performed Under Separate Contract In Accordance With Existing Mountain Home Vamc Policy. Upon Completion Of A Routine Inspection, The Contractor Will Be Furnished With An Inspection Report Listing Deficiencies For Which He Is Responsible To Repair Within 30 Days. Items Marked Emergency Should Be Corrected Immediately. Under No Circumstances, Will The Contractor Allow Reported Deficiencies To Go Uncorrected Beyond The Contract Period. 2. The Contractor Shall Provide All Labor And Material To Perform Work In Accordance With Asme A17.1, Asme A17.2, Asme A17.3, And Ansi/nfpa 70 Standards For Annual, And Five Year (traction Only) Tests. The Contractor Shall Perform Tests At The Date And Time Specified By The Vamc. Inspection Of Work Shall Be Conducted By An Independent Inspector Contracted By The Vamc. Maintenance Contractor Performs Actual Test. Contractor To Provide Fixed Price Proposal For Tests. S. Testing 1. The Following Services Will Be Performed At Intervals Specified In The American National Standard Safety Code For Elevators And Dumbwaiters. The Maintenance Contractor Will Furnish Personnel To Perform The 1 (one) Year, And The 5 (five) Year Safety Load Test, (including Weights). Scheduling Of All Tests Will Be Handled Through The Cor. A Medical Center Contractor, Authorized By The Mountain Home Vamc, Will Witness All Tests For The Medical Center, Mountain Home Vamc Personnel, As Required; Will Be Available For The Tests. 2. The Contractor Shall Make Available The Uninterrupted Services Of At Least One Employee To Accompany The Inspector, During Any Inspection. 3. The Five-(5) Year Safety And Buffer Tests As Required By The American National Standard Safety Code For Elevators And Dumbwaiters, (a17.1 And A17.2) Are To Be Performed By The Contractor. Contractor To Provide Fixed Price Proposal For Tests. 5. Within Six (6) Months Prior To The End Of This Contract S Period Of Performance, A Representative Of The Cor Shall Make A Thorough Inspection Of All Equipment Covered Under This Contract. The Contractor Shall Correct All Defects Found Within Thirty (30) Calendar Days. The Contractor Shall Notify The Cor In Writing That The Deficiencies Have Been Corrected And That Re-inspection Can Be Made. 6. The Inspectors Used By The Medical Center As Noted In Section S.1 (testing) Above, May Or May Not Work For The Medical Center. An Outside Company May Be Used To Perform Inspections As A Representative Of The Medical Center If So Desired By The Cor. 7. Emergency Power Testing Is Performed At Various Times Monthly Due To Generator Testing On The Campus Or Planned Event Shutdowns. And, All Elevator Functionality Is Maintained, While On Emergency Power. T. The Following Schedule For The Five-year Load Test Is Required In The Year 2017 & 2021 See Schedule Of Elevators All Elevators To Be Tested. U. The Following Schedule For The Annual Test (with Pressure Testing) Year Load Test Is Required: See Schedule Of Elevators All Elevators To Be Tested. V. Scheduled Maintenance Requirements 1. The Contractor Shall Be Responsible For Establishing An Effective System For Accomplishing Scheduled And Unscheduled Maintenance, Including A Backlog Listing Of Work To Be Accomplished. The Scheduling System And Backlog Listing Shall Be Available For Inspection By The Cor At Any Time. regular Routine Maintenance Examination Shall Be Performed At A Frequency Of Not Less Than Weekly For All Equipment. planned Maintenance Inspections (pmi) Are To Be Performed During Administrative Hours On The Same Day Of Each Week. The Contractor Shall Submit, At The Beginning Of The Contract, To The Maintenance Unit A, The Day Of The Week He/she Intends On Performing The Required Pmi. If The Day Falls On A Holiday The Contractor Shall Perform The Required Pmi S On The Next Business Day Following The Holiday. The Contractor Shall Notify The Maintenance Unit A If He/she Intends On Changing The Pmi Day Or If He/she Cannot Perform The Pmi On Schedule. pmi S Should Ensure A Safe And Efficient Level Of Operation, And All Work Relative To Cleaning, Lubricating, Adjustment Or Part Replacement Of Equipment That Is Necessary For The Desired Level Of Operation Shall Be Performed By The Contractor. Each Contract Year, All Items Which Rely On Cleaning, Lubrication, Or Routine Part Replacement Shall Receive Such Service At Least Once As Indicated By Service Report. Any Pmi Required By The Equipment Manufacturer, And/or Applicable Laws, Regulations, Rules, Ordinances, Codes, Etc., But Not Specifically Identified By The Government, Shall Be Performed By The Contractor At No Additional Cost To The Government. In Addition, The Contractor Shall Perform The Following Preventive Maintenance And All Necessary Cleaning, Lubricating, And Adjusting Pursuant To Such Maintenance At The Frequencies Identified. Frequencies Shall Be Modified If Deemed Necessary By The Cor Or Designee. the Contractor Is Responsible For Replacement Of All Light Bulbs, Including Lights In Elevator Shafts On Top And Bottom Of Cars, Hoistway Crawl Spaces, Elevator Machine Rooms, Etc. This Shall Include All Lights Inside The Elevator Cabs. the Contractor Shall During Regular Pmi Visits Retrieve Any Objects Such As Key, Wallets, Glasses, Etc. Dropped In Elevator Pit By Occupants Of The Building. Such Objects Shall Be Turned Over To Va Police Personnel. the Contractor Must Maintain The Efficiency, Safety And Speeds Specified In The Contract Or As Designated By The Manufacturer Of The Elevators Always; Including Acceleration, Retardation, Contact Speed In Feet Per Minute, With Or Without Full Load, Floor To Floor Time And Door Opening And Closing Time. W. Contractor Shall Provide Qualified Journeyman Mechanic As Needed To Find And Correct Any Deficiencies And Complete All Maintenance Tasks. This Is To Be Done Above And Beyond His/her Repair Time Each Week. Routine Maintenance/repair Services Shall Be Completed At The Time Of Inspections Unless, The Contractor Requests In Writing, And Obtains Approval To Perform Repair Work Later And Time. The Cor Or Designee Shall Be Provided Written Notice In A Timely Manner. Contractor Shall Maintain A Weekly/biweekly Pm Check Chart To Indicate Whether Specified Key Items Were Found To Require Maintenance And The Nature Of Service Performed. The Check Charts Shall Be Completed And Remain In The Elevator Machine Room When Work Has Been Completed For The Day. X. The Contractor Shall Provide An Additional Qualified Journeyman Mechanic At The Medical Center From 7 A.m. To 4 P.m. If Normal Maintenance Requires Two Journeymen To Accomplish The Maintenance Schedule And Assist In Repairs, Inspections And Adjustments. Y. Experience Requirements 1. Supervision: The Contractor Shall Arrange For Satisfactory Supervision Of The Contract Work. The Contractor Or His On-site Supervisors Shall Be Available Always When The Contract Work Is In Progress To Receive Notices, Reports, Or Request From The Contracting Officer Or The Cor. An In-house Mechanic Is Not Required, Outside Of Maintenance And Repairs Of The Elevators. 2. Qualifications Of Elevator Mechanics: All Maintenance Personnel Directly Engaged In The Work To Be Accomplished Under The Contract Shall Possess, Prior To Their Employment In A Journeyman Mechanic S Capacity On This Contract, At Least 4 (four) Years Of Recent (within The Last 6 Years) Experience In The Operations And Maintenance Of The Kind Of Elevators To Be Maintained Under This Contract. 3. In Addition To The Above Requirements, The Contractor Shall Have A Minimum Of 5 (five) Years' Successful Experience In Maintaining Equipment Identical Or Similar, To The Equipment Covered By This Contract. Z. Condition Of Equipment 1. Upon Contract Award, The Contractor Accepts "as Is" All Elevator Equipment Specified In The Contract. Failure To Inspect The Elevators, Prior To Contract Award, Will Not Relieve The Contractor From Performing Services/repairs In Accordance With The Strict Intent And Meaning Of The Specifications At No Additional Cost To The Va. It Is Recommended That Offerors Should Inspect The Premises Prior To Submitting Their Offers In Order, To Be Fully Aware Of The Scope Of Services Required. A Site Visit Will Be Scheduled By The Government During The Solicitation Phase. 2. There Are No Existing Conditions Or Known Deficiencies Of The Elevators At The Time This Solicitation Is Released. The Last Testing Date Of The Elevators Was May 3, 2017. Aa. Uniforms 1. The Contractor Shall Require All Employees, Including Supervisors, To Wear Distinctive Uniform Clothing For Ready Identification, And Assure That Every Employee Is In Uniform No Later Than The Time Specified By The Cor, Or Otherwise No Later Than 10 Working Days From The Date An Employee First Enters On Duty. The Uniform Shall Have The Contractor S Name, Easily Identifiable, A Fixed Thereon In A Permanent Manner Such As A Badge Or Monograms. Ab. Safety the Contractor Shall Adhere To All Occupational Safety And Health Administration (osha), Environmental Protection Agency (epa), National Fire Protection Association (nfpa) Life Safety Codes, And All Other Regulatory Requirements. in Performance Of This Contract, The Contractor Will Be Trained On And Shall Follow Vamc Safety Policy And Standard For Safe Work Practices, And Take Such Safety Precautions As The Safety Officer Or Designee May Determine To Be Reasonably Necessary To Protect The Lives And Health Of Occupants Of The Building. The Contractor Shall Comply With Vamc Smoking Policy, Which Designates All Interior Space As Non-smoking Areas. patient, Employee, Visitors, And Contractor Personnel Safety Shall Be Maintained Always. The Contractor Is Responsible For The Occupation Safety And Health Of His/her Employees. Contractor S Personnel Are Not Considered As Government Employees. The Contractor Shall Comply With All Applicable Osha Safety And Health Standards. The Contractor Shall Replace All Safety Guards, Equipment, Devices, Etc. Removed To Service Or Repair The Elevator Immediately After Completion Of Work Or When Leaving The Job Unattended. the Contractor Shall Submit To The Cor, (10) Working Days Prior To The Start Of The Contract, The Material Safety Data Sheets (msds) For All Potentially Hazardous Materials (lubricants, Cleaners, Working Fluids, Etc.) To Be Used In The Facility In Performance Of The Contract, And Will Not Use, In The Facility, Such Materials Which Have Not Been So Cleared In Advance With The Vamc. Msds For New Chemicals Shall Be Furnished Concurrently With Arrival Of The Chemical On Site. The Contractor Shall Maintain A Copy Of All Msds At The Chemical Storage Site In A Location Accessible To Vamc Personnel To Assure Compliance With All Laws And Requirements Regarding The Right To Know Law. the Contractor Is Responsible To Identify, Provide And Maintain All Personal Protective Equipment Required To Perform The Duties Outlined In The Contract. In Addition, The Contractor Is Responsible For Identifying And Providing All Applicable Safety Programs (i.e. Lockout/tag Out, Confined Space Entry, Universal Precautions, Etc.) Required To Perform The Work. Training On Required Safety Programs And The Proper Use Of Ppe S Shall Be Provided By The Safety Office, And Documentation Maintained By The Contractor. the Contractor Shall Obtain A Hot Work Permit From The Safety Office Whenever Soldering, Welding, Using A Cutting Torch, Or Other Open Flame, Spark, Or Heat Producing Equipment. The Contractor Is Required To Follow All Requirements Outlined For The Issuance Of The Hot Work Permit. the Contractor Shall Be Notified Of Any Non-compliance With The Previous Provisions. The Contractor Shall, After Receipt Of Such Notice, Immediately Correct The Condition And Notify The Contracting Officer In Writing That The Condition Has Been Corrected. If, In The Opinion Of The Safety Officer Or Designee The Condition Is Life Threatening He/she Shall Instruct The Contractor To Halt Work Until The Condition Has Been Corrected. If The Contractor Fails Or Refuses To Comply Promptly, The Contracting Officer May Issue A Stop Work Order That Stops All Or Any Part Of The Work, And Contractor May Be Held In Default. The Contractor Bears All Costs Of Stop Work Time And Correcting Safety Hazards. the Contractor Shall Provide Ten (10) Working Days Prior To The Start Of The Contract, A Detailed Listing Of The Following Information: safety Program/procedures Are Required To Be Followed By The Contractor S Personnel In The Performance Of Their Duties And When Such Procedures Are Required. listing Of Personal Protective Equipment(s) Required To Be Utilized By The Contractor S Personnel In The Performance Of Their Duties. Also, When Equipment Will Be Required. material Safety Data Sheet (msds S) For Any Chemical(s) Utilized By The Contractor In The Performance Of This Contract. contractor Is Responsible For The Supervision Of All Their Employees While On Government Property. It Is The Contractor S Responsibility To Assure Compliance With The Scope Of Work And Requirements. Ac. Injury Or Accident contractor Shall Submit A Written Report To The Cor Within Five Work (5) Days Of Any Incident Of A Major Malfunction, Accident Or Injury Involving An Elevator. The Report Shall State The Cause, What And When Repairs And Tests Were Or Are To Be Made To Correct The Cause Of The Incident. Ad. Quality Control Program 1. The Contractor Shall Establish A Complete Quality Control Program To Assure The Requirements Of The Contract Are Provided As Specified, After Notification Of Contract Award By The Contracting Officer, The Contractor Shall Submit A Copy Of His Program To The Cor, Within 5 Days Of Notification, For Approval. The Program Shall Include, But Not Be Limited To, The Following: 2. An Inspection System Covering All The Services Described In The Contract. A Checklist Used In Inspecting Contract Performance During Regularly Scheduled Or Unscheduled Inspections. The Name(s) Of The Individual(s) Who Will Perform The Inspection. 3. The Checklist Shall Include Every Area Of The Contractor S Operation As Well As Every Task Required To Be Performed. 4. A System For Identifying And Correcting Deficiencies In The Quality Of Services Before The Level Of Performance Becomes Unacceptable And/or The Medical Center Inspectors Point Out The Deficiencies. 5. A File Of All Inspections Conducted By The Contractor And The Corrective Action Taken Shall Be Provided To The Cor After Every Inspection. Ae. Emergency Telephone Numbers 1. The Contractor Shall Provide The Cor With Pertinent Emergency Telephone Numbers, In Order, To Summon Assistance In Case An Emergency Develops. At Least One Of The Emergency Telephone Numbers Shall Be Manned Twenty-four (24) Hours Per Day. This Information Shall Be Provided In Writing To The Cor, Prior To The Contract Start Date. Af. Information Relating To Conduct Of Contractor S Employees 1. The Contractor Shall Prohibit His Employees From Disturbing Papers On Desks, Opening Desk Drawers Or Cabinets, Or Using Telephones Or Office Equipment Provided For Official Medical Center Use. 2. Contractor Shall Require His Employees To Comply With The Instructions Pertaining To Conduct And Other Regulations Called To The Contractor S Attention By The Co Or Cor. 3. Contractor Shall Use Firefighter S Service Test Log For Monthly And Yearly Log, Starting October To September. Ag. General Information the Contractor Shall Immediately Notify The Contracting Office And Contracting Officer S Representative (in Writing) Of The Existence Of The Development Of Any Defects In, Or Repairs Required To The Elevators Which The Contractor Considers He Is Not Responsible For Under The Terms Of The Contract, And Shall Furnish Him A Written Estimate Of The Cost To Make Necessary Repairs. The Contracting Officer Reserves The Right To Make Final Determination Of The Responsibility. The Contacting Officer Also Reserves The Right To Solicit The Services Of Other Contractors To Make Said Repairs. the Government Reserves The Right To Perform Emergency Repairs To Any Elevator Which Is Disabled If, In The Government S Opinion, It Jeopardizes Patient Or Employee Safety. the Contractor Shall Ensure That The Elevator Pits(s) And Elevator Machine Room(s) Are Kept Clean And Free From Dirt And Debris. Contractor Shall Clean And Vacuum All Hoistway(s), Pit(s) And Machine Rooms Once A Month To Remove Dust And Debris Accumulation. the Contractor Shall Require His Employees To Comply With All Va Rules And Regulations Pertaining To The Conduct Of His Employees While On Station. Attention Is Drawn To The Fact That The Vamc Mountain Home Is A No Smoking Facility. Smoking Is Not Permitted In Any Building (including Penthouses And Elevator Pits). contractor Shall Have Use Of Station Telephones To Make Business Calls Related To Medical Center S Equipment. Misuse Of This Privilege Will Necessitate The Need To Require The Contractor To Use Public Telephones. ah. Special Conditions A. Inspection Of Premises the Contractor Accepts As Is Existing Condition Of Equipment And Government Furnished Parts Covered Under This Full-service Agreement At Time Of Contract Award. equipment Deficiencies Not Meeting Manufacturer S Operational Standards Shall Be Corrected By The Contractor At No Additional Cost To The Government. B. Qualifications Of Mechanics all Work Under This Contract Shall Be Performed By An Elevator Mechanic/repairer. Elevator Mechanic Helpers Or Probationary Helpers Will Be Allowed To Assist In Maintaining Specified Equipment Only In The Presence Of An Elevator Mechanic. Helpers Will Only Be Allowed To Work Themselves If Performing Lubrication Or Cleaning Service. The C&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required. schedule Of Elevators building # quantity elevator Designation equipment # manufacturer building 160 1 passenger # 1 20064692 montgomery building 160 1 passenger # 2 20064698 montgomery building 160 1 passenger # 3 20064704 montgomery building 160 1 passenger # 4 20064667 montgomery building 160 1 service # 5 20064586 montgomery building 200 1 passenger # 1 20064592 montgomery building 200 1 passenger # 2 20064598 montgomery building 200 1 passenger # 3 20064604 montgomery building 200 1 passenger # 4 20064610 montgomery building 200 1 passenger # 5 20064617 montgomery building 200 1 passenger # 6 20064623 montgomery building 34 1 passenger # 1 20064673 otis building 69 1 passenger # 1 20064686 otis building 8 1 passenger # 1 20064679 otis building 204 1 passenger # 1 20218297 united (northern) building 204 1 passenger # 2 20218298 united (northern) building 5 1 passenger # 1 20254288 thyssenkrupp building 3 1 passenger # 1 20254289 thyssenkrupp building 205 1 service # 1 20068319 montgomery building 77 1 service # 1 20064648 dover building 77 1 passenger # 1 20064635 dover building 77 1 passenger # 2 20064642 dover building 37 1 passenger # 1 20064629 dover building 162 1 passenger # 1 20064573 montgomery building 162 1 passenger # 2 20064579 montgomery anticipated Period Of Performance: 10/01/2022 Through 09/30/2027 - Four (4) One-year Options. information Sought: Response To This Announcement Shall Not Exceed 10 Pages And Should Include The Following Information: (1) A Tailored Capability Statement Indicating The Firm S Ability To Provide A Product And Related Services; (2) The Respondents Ueid Number In Sam Database, Organization Name, Address, Point Of Contact, And Size And Type Of Business (e.g., Sdvosb/vosb, Etc,) Pursuant To The Applicable Naics Code; (3) Information Should Be Provided Electronically In A Microsoft Word Or Adobe Pdf Format. please E-mail Your Response With The Above Information To Terri.tucker@va.gov with The Subject Line "sources Sought Notice # 36c249q0479 By 9:00am On 20 July 2022. Any Questions Should Be Emailed To Terri.tucker@va.gov. disclaimer And Important Notes. This Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. Any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization S Qualifications To Perform The Work. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. After A Review Of The Responses Received, A Pre-solicitation Synopsis And Solicitation May Be Published In Federal Business Opportunities. However, Responses To This Notice Will Not Be Considered Adequate Responses To A Solicitation. confidentiality. No Proprietary, Classified, Confidential, Or Sensitive Information Should Be Included In Your Response. The Government Reserves The Right To Use Any Non-proprietary Technical Information In Any Resultant Solicitation(s).