VETERANS AFFAIRS, DEPARTMENT OF USA Tender

The Department Of Veterans Affairs, Network Contracting Office 5 Is Issuing This Sources Sought Notice In Order To Identify Contractors That Have The Resources And Capabilities To Provide Hotel/lodging Accommodations For Veterans Enrolled At The Louis A. Johnson Va Medical Center In Clarksburg, Wv. imoptant Notice About Market Research this Rfi Does Not Constitute A Request For Quotation (rfq) Or A Promise To Issue An Rfq In The Future. Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Advised That The Government Will Not Pay For Any Information Or Administrative Costs Incurred In Response To This Rfi. It Is The Responsibility Of The Responders To Monitor This Site For Additional Information Pertaining To This Requirement. Responses Or Questions Concerning The Composition And Requirements To The Rfi Will Not Be Returned. all Capable Contractors Are Welcome To Respond To This Notice And Shall Provide A Brief Capability Statement That Covers The Information In The Statement Of Work, Technical Capabilities, And Estimated Pricing. The Capability Statement Shall Be Limited To 10 Pages. The Government Will Not Review Any Other Information Or Attachments Included, That Are More Than The 10-page Limit. The Government Will Not Review Generic Marketing Materials That Do Not Address The Information Contained Herein Or The Attached Documents. background the Louis A. Johnson Va Medical Center In Clarksburg, Wv Is Seeking To Provide Temporary Lodging Services In Non-va Facilities To Veterans. Lodging Services Are To Be Provided To Eligible Veterans Receiving Outpatient Services As Determined By The Louis A. Johnson Va Medical Center S Established Criteria. An Accompanying Individual And/or Caregiver May Be Lodged With Them In Certain Circumstances. period Of Performance: The Contractor Shall Be Responsible To Provide Accommodations For A Base Year Period And Four (4) Additional Option Year Periods Of Service Following Date Of Award. The Total Expectation Is For Five (5) Years Of Services If All Option Years Are Exercised. technical Requirements hotel/motel: The Hotel/motel Must Have A Neat And Clean Appearance Both Inside And Outside. The Cleanliness And Disinfection Of All Rooms Is A Requirement For Health And Safety Of Veterans And Qualifying Guest. rooms: Each Room Shall Have A Minimum Of Two Double Beds For Single Or Double Occupancy. Daily Room Service Should Include The Following: make Beds. Bed Linens Are To Be Changed Every 2 Calendar Days If The Room Is Continually Occupied By The Same Va Referred Guest. vacuum All Carpeting. clean Bathroom Floor, Vanity, Sink, Mirror, Commode, And Bath/shower Unit. change All Bath Linens With Laundered Bath Linens. empty Waste Basket. change Soap. dust Furniture After Every Check Out. if The Previous Night S Occupant Is Different From The Va Referred Occupant For The Next Day, The Bed Linens And Bath Linens Will Be Changed Daily As The Room Occupant Changes. all Rooms Must Be Free Of All Bug/pest Infestations, Odor, And Mold. Veteran Will Have The Option Of A Handicap Accessible Room If Needed. The Rooms Should Be Conventional Hotel/motel Type Guest Lodging To Include Individual Thermostat Control, Color Television, Coffee Maker, Microwave, Mini Refrigerator, Telephone, And Individual Room Keys. Contractor Shall Comply With All Cities, County, And State Building Codes And Ordinances Applicable To The Ownership And Operation Of The Building In Which The Rooms Are Located. guests: The Lodging Period(s) Will Range From 1 Night To 5 Nights Per Veteran And Their Accompanying Individual But May Also Be Approved For A Longer Stay After A Case-by-case Evaluation. The Historic Records And Anticipated Volume Per Year Is Approximately 200 To 250 Nights Total. room Rate: Room Rate Will Be Calculated On A Checkout Time Of 11:00am. Any Late Checkouts Shall Be Charged To The Veteran. The Rooms Must Be Tax Free As The Federal Government Is Tax Exempt. Veterans Will Not Be Required To Pay A Deposit At Check-in. scheduling The Temporary Lodging Defined As: (hoptel): An Approved Staff Member From The Clarksburg Va Medical Center Will Call The Hotel And Request A Room For A Temporary Lodging Service (hoptel). The Va Staff Member Will Give The Veterans Last Name Initial And Last 4 Of The Social Security Number To Hotel Staff. The Va Staff Member Is Not Permitted To Give The Veterans Full Name Due To Hipaa Laws. The Va Staff Member Will Ask The Hotel Staff For The Reservation Number. The Va Staff Member Will Send The Va Hoptel Form To The Hotel Either Via Fax Or Encrypted Email For The Veteran To Sign When Checking In. check-in: Upon Arrival, The Veteran Will Check Into The Hotel Using Their Last Name Initial And Last 4 Of Their Social Security Number. The Veteran Will Be Required To Sign The Hoptel Authorization Form That The Hotel Has Received Via Fax Or Encrypted Email. Once The Form Is Signed, The Veteran And/or Their Accompanying Individual Will Be Checked In. Room Reservations Shall Be Held Until 6:00pm On The Date Of Scheduled Arrival. The Hotel Will Keep The Va Hoptel Form Stored Securely And Submit With The Monthly Billing. billing: Invoices Will Be Uploaded Through The Governments Financial Management Processing System. All Billing Will Be In Arrears After Qualifying Stay. telephone Calls: All Charges For Telephone Calls Will Be The Responsibility Of The Veteran. amenities: All Charges For Extra Amenities Not Included In The Room Will Be The Responsibility Of The Veteran (i.e. Room Service, Pay-per-view, Movies, Etc.). the Louis A. Johnson Va Medical Center Will Not Be Responsible For Nor Pay For Any Damage Caused By The Veteran. All Charges For Damages Caused By The Veteran Are The Responsibility Of The Veteran To Pay For The Damages. Contractor Must Be The Owner/operator Of The Hotel/motel. There Cannot Be A Prime Contractor And A Subcontractor Relationship Whereby The Prime Contractor Is Not The Owner/operator Of The Hotel/motel. location: The Hotel Shall Be Within A 15-mile Radius Of The Louis A. Johnson Va Medical Center, 1 Med Center Dr, Clarksburg, Wv 26301 inspection: The Government Reserves The Right, At Any Time Before Or After A Contract Award And During The Term Of The Contract, To Inspect The Rooms And All Other Areas Of The Building To Ensure A Safe And Healthy Environment For The Va Referred Occupants. fire Safety: (1) Buildings In Which Space Is Offered Shall Be Evaluated In Accordance With The Latest Editions Of The Nfpa 101, Life Safety Code And American Disabilities Act (ada). (2) Equipment, Services, Or Utilities Furnished, And Activities Of Other Occupants Shall Be Free Of Safety, Health, And Fire Hazards. (3) As Required By Code, Smoke Detectors. Alarms Shall Be Installed In Each Room, Office, Storage Area, Hallways, And Other Common Areas. (4) Wheelchair Accessibility: Rooms Shall Be Wheelchair Accessible. Common Areas Such As Hallways Shall Provide An Accessible Path Of Travel For A Wheelchair. interested And Capable Responses: nco 5 Is Seeking Responses From Businesses That Are Interested In This Procurement And Consider Themselves To Have The Resources And Capabilities Necessary To Provide These Services. Please Respond With Your: business Name, Business Type, Socio-economic Status (e.g., Veteran-owned, Woman-owned, Disadvantaged Small Business, 8(a), Etc.), And Person Of Contact (including Telephone Number & Email Address). gsa Contract Number, If Applicable, Including The Contract S Ultimate Completion Date Inclusive Of All Remaining Option Periods. capability Statement And Summary Of Previous Experience Conducting Lodging Services For Vha And Other Entities. approximate Cost Estimate To Perform The Work Described Per Year, Assuming The Maximum Lodging Needs Of 200-250 Nights Annually. Likewise, You Are Encouraged To Suggest A Clin Structure That Should Be Used In The Future Contract (e.g., Unit Price Per Veteran Stay, Unit Per Veteran And Approved Guest, Etc.). responses Must Be Submitted By 2:00 Pm (est) January 10, 2025. Responses To The Information Requested Above Must Be Submitted (1) Via Email To Charles.willis@va.gov. Once Submitted, Please Request A Confirmation Reply Or A Read Receipt At Time Of Submission. this Request For Information/sources Sought Notice Is For Planning Purposes Only. The Results Of This Market Research Will Assist In The Development Of (1) The Requirement, And (2) The Acquisition Strategy (e.g., Small Business Set-aside, Full And Open Competition, Etc.). Va Assumes No Responsibility For Any Costs Incurred Associated With The Preparation Of Responses Submitted As A Result Of This Notice.