VETERANS AFFAIRS, DEPARTMENT OF USA Tender

Combined Synopsis Solicitation Bedford Vamc Inspection, Testing & Maintenance Of Automatic Transfer Switches And Generator Load Bank Testing (i) This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Proposals Are Being Requested And A Written Solicitation Will Not Be Issued. (ii) The Solicitation Number Is 36c24125q0219 And The Solicitation Is Issued As A Request For Quotation (rfq). (iii) A Statement That The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-01. (iv) This Requirement Is Being Issued As An Open Market, Sdvosb Set-aside. The Associated Naics 238210 And Small Business Size Standard Is $19.0 Million. (v) The Government Intends To Award A Firm-fixed Price Award To Supply Inspection, Testing & Maintenance Of Automatic Transfer Switches And Generator Load Bank Testing At The Bedford Vamc. Please See The Attached Statement Of Work For Full Requirement Details. Please Complete The Price Schedule Below And Submit With The Quote Submission. (vi) The Contractor Shall Provide All Resources Necessary To Provide Inspection, Testing & Maintenance Of Automatic Transfer Switches And Generator Load Bank Testing Iaw The Attached (statement Of Work). Please See The Attached Sow For Full Requirement Details. (vii) The Place Of Performance Is Bedford Massachusetts As Described Per The (statement Of Work). (viii) Provision At 52.212-1, Instructions To Offerors -- Commercial, Applies To This Acquisition In Addition To The Following Addenda S To The Provision: 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998); 52.204-7 System For Award Management (oct 2018); 52.204-16 Commercial And Government Entity Code Reporting (jul 2016); 52.217-5 Evaluation Of Options (jul 1990); 852.252-70 Solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) (ix) Provision At 52.212-2, Evaluation -- Commercial Items, Applies To This Requirement. site Visit: 05 Feb 2025 At 12 Pm At The Main Entrance Of Building 2. submission Of Quotes: (1) Quotes Shall Be Received On Or Before The Date And Time Specified In Section (xv) Of This Solicitation. Note: Offers Received After The Due Date And Time Shall Not Be Considered. (2) Offerors Shall Submit Their Quotes Electronically Via Email To Carissa.sarazin@va.gov. (3) Quote Format: The Submission Should Be Clearly Indexed And Logically Assembled In Order Of The Evaluation Criteria Below. All Pages Of The Quote Shall Be Appropriately Numbered And Identified By The Complete Company Name, Date And Solicitation Number In The Header And/or Footer. evaluation Process: award Shall Be Made To The Best Value, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. offeror Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. Therefore, The Government Is Not Obligated To Determine A Competitive Range, Conduct Discussions With All Contractors, Solicit Final Revised Quotes, And Use Other Techniques Associated With Far Part 15. the Government Shall Award A Contract Resulting From This Solicitation To The Responsible Offeror Whose Offer Conforming To The Solicitation Shall Be Most Advantageous To The Government, Price And Other Factors Considered. The Following Factors Shall Be Used To Evaluate Offers:â  price (follow These Instructions): offeror Shall Complete Attachment 1 - Price Schedule, With Offerors Proposed Contract Line Item Prices Inserted In Appropriate Spaces.â  past Performance: offeror Shall Utilize Attachment 2 Past Performance Worksheet To Provide At Least One (1) But No More Than (3) References Of Work, Similar In Scope And Size With The Requirement Detailed In The (performance Work Statement). References May Be Checked By The Contracting Officer To Ensure Your Company Is Capable Of Performing The Statement Of Work.â  The Government Also Reserves The Right To Obtain Information For Use In The Evaluation Of Past Performance From Any And All Sources. questions: questions Shall Be Submitted To The Contracting Officer In Writing Via E-mail. Oral Questions Are Not Acceptable Due To The Possibility Of Misunderstanding Or Misinterpretation. The Cut-off Date And Time For Receipt Of Questions Is 07-feb- 2025 By 12:00 Pm Est. Questions Received After This Date And Time May Not Be Answered. Questions Shall Be Answered In A Formal Amendment To The Solicitation So All Interested Parties Can See The Answers. technical: The Offeror S Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services Iaw The (performance Work Statement) In A Timely Efficient Manner.â  contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements Stated In The (performance Work Statement). contractor Shall Demonstrate That Their Technicians Meet The Qualification Standards Stated In The (performance Work Statement). if You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. sam: Interested Parties Shall Be Registered In System For Award Management (sam) As Prescribed In Far Clause 52.232-33. Sam Information Can Be Obtained By Accessing The Internet At Www.sam.gov Or By Calling 1-866-606-8220. Interested Parties Not Registered In Sam In Sufficient Time To Meet The Va S Requirement Will Be Ineligible To Receive A Government Contract. This Determination Will Be At The Discretion Of The Contracting Officer. vista: The Va Utilizes Vista To Issue A Purchase Order And Liquidate Invoices. Failure To Register In Vista May Result In Exclusion From The Issuance Of A Va Contract. This Determination Will Be At The Discretion Of The Contracting Officer. Interested Parties With No Prior Va Contracts Can Request A Form 10091 At Any Time. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items (oct 2018), Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.204-16 Commercial And Government Entity Code Maintenance (jul 2016); 52.219-6 Notice Of Total Small Business Set-aside; 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013); 852.203-70 Commercial Advertising (may 2008); 852.232-72 Electronic Submission Of Payment Requests (nov 2018) subcontracting Commitments - Monitoring And Compliance this Solicitation Includes Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors, And Vaar 852.215-71, Evaluation Factor Commitments. Accordingly, Any Contract Resulting From This Solicitation Will Include These Clauses. The Contractor Is Advised In Performing Contract Administration Functions, The Co May Use The Services Of A Support Contractor(s) To Assist In Assessing Contractor Compliance With The Subcontracting Commitments Incorporated Into The Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor's Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Co In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Co To Assess The Contractor Compliance With The Subcontracting Commitments. (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (wage Determination Applicable (manchester 2015-4019 Rev 23 Posted On Beta.sam.gov) (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due 13-sept- 2024 By 12:00 Pm Est. Rfq Responses Must Be Submitted Via Email To: Carissa.sarazin@va.gov. Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Carissa.sarazin@va.gov) attachment 1 price Schedule item Number description Of Supplies/services quantity unit unit Price amount item Number description Of Supplies/services quantity unit unit Price amount 0001 ats Preventive Maintenance 1.00 yr __________________ __________________ 0002 load Bank Testing 1.00 yr __________________ __________________ 1001 ats Preventive Maintenance 1.00 yr __________________ __________________ 1002 load Bank Testing 1.00 yr __________________ __________________ 2001 ats Preventive Maintenance 1.00 yr __________________ __________________ 2002 load Bank Testing 1.00 yr __________________ __________________ 3001 ats Preventive Maintenance 1.00 yr __________________ __________________ 3002 load Bank Testing 1.00 yr __________________ __________________ 4001 ats Preventive Maintenance 1.00 yr __________________ __________________ 4002 load Bank Testing 1.00 yr __________________ __________________ grand Total __________________ attachment 2 past Performance Worksheet 1. Name Of Contracting Activity, Government Agency, Commercial Firm Or Other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date Of Contract Award: 5. Beginning Date Of Contract: 6. Completion Date Of Contract: 7. Contract Value: 8. Type Of Contract: 9a. Technical Point Of Contact: 9b. Contracting Point Of Contact: name: name: title: title: address: address: telephone: telephone: email: email: 10. Place Of Performance: 11. Description Of Work (use A Continuation Sheet If Necessary): 12. List Any Commendations Or Awards Received: 13. List Of Major Subcontractors: statement Of Work (sow) project Data title: Inspection, Testing & Maintenance Of Automatic Transfer Switches building/facility: Edith Nourse Rogers Memorial Veterans Hospital general Requirements contractor Shall Provide All Tools, Equipment, Labor, Supervision, Transportation, Project Management, And Materials To Perform The Annual Preventive Maintenance, Inspection, And Testing On All Automatic Transfer Switches (ats) And Generator Testing At Bedford Vamc. qualifications Of Contractors contractor Technicians Performing The Preventative Maintenance (pm) Work On The Ats Shall Provide Training Certificates From The Manufacturer Or An Accredited Qualified Training Institute. contractor Shall Provide Samples Of Daily Reports, Service Reports Per Ats. contractor Shall Provide Method Of Procedures On Testing Of Atss And Emergency Generator Breakers For All Types Which Will Be Tested. contractor Shall Have Safety Training Either On-the-job Or Class-room Type In Electrical Safety Outlined In The Osha Standard 29 Code Of Federal Regulations (cfr) 1910 Subpart S Electrical And Nfpa 70e Standard For Electrical Safety In The Workplace. Training Certifications Shall Be Submitted To The Va Contracting Officer Prior To Work. If No Training Certifications Are Available, The Contractor S Employer Shall Certify That The Service Technician Has Met This Requirement In Writing, And Submit It To The Va Contracting Officer Prior To Work. contractor Shall Have Operating/maintenance Manuals And Specifications Of The Automatic Transfer Switches And All Associated Electrical Equipment To Be Maintained, Repaired, And Tested. These Documents May Be Obtained From The Cor Or The Equipment Manufacturers. It Is The Contractor S Responsibility To Obtain Operation/maintenance Manuals If Not Available From The Cor. Contractors Shall Have On Hand And Accessible Latest Version Of The Following References: nfpa 70, National Electrical Code (2011) nfpa 70b, Recommended Practice For Electrical Equipment Maintenance nfpa 70e, Standard For Electrical Safety For The Workplace nfpa 99, Standard For Health Care Facilities nfpa 101, Standard For Life Safety Code nfpa 110, Standards For Emergency And Standby Power System ansi/neta-mts, Standard For Maintenance Testing Specifications For Electrical Power Distribution Equipment And System osha Standard 29 Cfr 1910, Subparts I & S qualifications Of Contractor S Personnel contractor S Technicians/electricians Shall Have A Valid Electrical Certification Or Journeyman Card And Have Completed The Occupational Safety & Health Administration Approved 30-hour Construction Safety Training. Apprentice And Electrical Assistant Shall Have A Valid Apprenticeship Certificate From The Division Of Industrial Relation Or Equivalent. contractor S Technicians/electricians Shall Be Qualified Per Most Current Neta-mts For But Not Limited To Following Ats: Zenith, Onan, Cutler-hammer, Russ Electric, Kohler And Asco Switches. scope Of Work For Automatic Transfer Switch automatic Transfer Switch scope Of Work, Work Items, Definitions, The Maintenance, Testing, And Inspection Shall Comply With The Latest Edition Of The Following: ansi/neta-mts Standard For Maintenance Testing Specifications For Electrical Power Distribution Equipment And System nfpa 70, National Electrical Code nfpa 70b, Recommended Practice For Electrical Equipment Maintenance nfpa 70e, Standard For Electrical Safety For The Workplace nfpa 99, Standard For Health Care Facilities nfpa 101, Standard For Life Safety Code nfpa 110, Standards For Emergency And Standby Power System osha Standard 29 Cfr 1910, Subparts I & S manufacturer S Recommendations instruction Manuals the Authority Having Jurisdiction va Master Spec Division 26 va Bedford Utility Shutdown Procedures va Bedford Procedures For Working On Electrical Distribution System. va Bedford, Lockout & Tag Out Requirements. the Work Shall Consist Of, But Not Limited To: contractor Shall Be Equipped With All Necessary Tools, Equipment, Work Site Safety Equipment And Protective Safety Barriers And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. Tools, Equipment, Ppe Shall Comply With The Requirements Outline In Sections 6.1.1 Through 6.1.15. perform An Annual Preventative Maintenance Inspection And Testing Of Automatic Transfer Switches For Bedford Vamc. Contractor Will Present Submittals For Review And Approval Of Preventative Maintenance Inspection & Testing, Safety, And Emergency Power Procedures. Submittals Shall Be Done For All Manufacture Ats Types In Facilities And Have Manufacture S Recommended Procedures. contractor To Place Ats Units With A Bypass Function Into The Bypass Position For Servicing. If A Utility Failure Occurs During The Preventive Maintenance Work, The Contractor Technician Will Be Responsible To Manually Transfer The Building To The Available Power Source As Soon As Possible. the Following List (items 5.7.1 5.7.8) Does Not Release Contractor From Current Manufacture S Recommendations, Asni/neta-mta, And Nfpa: 70, 70e, 70b, And 110. document As-found Condition Of Ats. clean The Ats Enclosure. test And Document Contact Resistance With A Low Resistance Ohmmeter For All Phases. clean And Lubricate Moving Current Carrying Parts. clean, Test And Document Resistance For Phase Barriers check And Document Torque Of Cable Fasteners. perform A Transfer Test (in The Test Position, Not With Load). document As-left Condition. perform Pick-up And Drop Out Test Of Normal And Emergency Voltage Sensing Relays, Adjust As Required. measure Load And Perform Voltage Drop Checks Across Switch Contacts (mill Volt) In Normal And Emergency Positions. perform Infrared Scanning On All Ats And Associated Circuitry. perform Infrared Scanning On All Direct Feeder Panels Associated With The Ats, Breakers, And Bus Bar Components. lubricate In Accordance With Manufacturers Recommendations. in Locations Where The Ats Has No Bypass Function; Contractor Shall Request A Shutdown Two Weeks In Advance Of Work In Writing Form To The Cor. The Va Will Review The Shutdown Request For Review And Approval. Contractor Shall Provide All Equipment, Fuel, And Labor Required To Provide Temporary Power. (4) Ats Currently Servicing In Building 2 Will Be Replaced With Replaced With (5) Asco 7000 Series Ats . The Change In Number Of Ats Shall Be Reflected In Pricing For Option Year 1. (2) Eaton Transfer Switches Will Be Installed Possibly In The Next 6 Months In Building 6. These Will Have To Be Included Starting Option Year 2. Provide Optional Line Item Cost For The Inclusion Of These Ats Starting Option Year 1. ats Preventive Maintenance Guide: the Ats List Is Attached On An Excel Sheet. The Contractor Shall Field Verify The Information Provided. Contractor Shall Be Responsible For Obtaining Any Operator Manual Not Included And Verify The Information On The Operator Manual Provided Under The Bid Package . refer To Asco 7000 Series Operators Manual For The Requirements To Perform The Preventive Maintenance For The Asco 7000 Series Ats. generator 92, 93 And 94 Will Have Asco 7000 Series Ats Under A Different Project. These Future Asco Ats Shall Be Part Of This Service Maintenance. refer To Russelectric O&m Manual For The Requirements To Perform Preventive Maintenance For Russelectric Ats. refer To Zenith Ats O&m Manual For The Requirements To Perform Preventive Maintenance For Zenith Ats. refer To Kohler Ats Guide To Maintenance To Perform Preventive Maintenance For Kohler Ats. in Addition To The Procedure For Cleaning And System Check, Inspect Timing Functions And Record. refer To Cummins Requirements To Perform The Ats Preventive Maintenance For The Cummins Ats. the Contractor Shall Verify That All The Switches Are Functioning After The Preventive Maintenance And Engage The Generator. Normal Working Hours Are From 7:00 Am To 3:30 Pm. Contractor Is Advised That This Is A Medical Facility With Isolation Rooms, Patient Care Areas, And Other Critical Areas. Work Will Be Performed To Accommodate Business Operations Of The Facility. When Required By Affected Area Or Directed By Authority Having Jurisdiction Work Will Be Performed After Work Hours, On Weekends, Or Reschedule If Needed. the Contractor Shall Provide Quote To The Va To Fix Any Deficiencies Or Any Specific Problem On The Systems Under The Scope. contractor Shall Schedule All Work And Inspections With Facility S Electrical Supervisor Or Va Designated Cor. contractor Shall Immediately Report Deficiencies That Are Deemed Critical Or Catastrophic To The Contracting Officer And Contracting Officer S Representative, Cor, And Facility Electrical Supervisor For Immediate Actions. Load Bank Testing load Bank Testing bedford Vamc Does Not Meet The Monthly Load Bank Testing Requirements. The Current Tap Boxes, Where Applicable, Are Single Purpose Docking Station And A Temporary Load Bank Cannot Be Hooked Onto The Tap Box To Perform Load Testing. under This Service Contract, An Annual Test Shall Be Conducted Using Supplemental Load Banks. Such Test Shall, But Not Limited, To Meet Applicable Requirements Of Nfpa 99 , Nfpa 110 , And The Joint Commission. load Bank Testing Shall Be Conducted On All Listed Generators On Section 5.2. load Bank Testing Shall Meet The Requirement In Accordance With Vha Directive 1028, Section 8, Sub-section J. Testing And Maintenance, The Joint Commission, Nfpa 99, And Nfpa 110. the Load Bank Testing Cost Shall Be A Separate Line Item. Va Shall Have The Option To Exercise Load Bank Portion Of The Work For Any Specific Year. contractor Shall Provide And Connect Temporary Generator To The Docking Station During Load Bank Testing To Ensure That The Buildings Always Have Temporary Power. contractor Shall Furnish Temporary Load Bank For Testing. the Contractor Shall Follow But Not Limited To Following Requirements For Testing. annual Load Test (for Situations Not Meeting Monthly Testing Requirements) For Diesel Powered Eps. at Least 50% Of The Nameplate Rating For 30 Minutes at Least 75% Of The Nameplate Rating For 1 Hour total Test Duration Of Not Less Than 1.5 Continuous Hours, See Ec.02.05.07 Ep6 triennial Or 36-month Generator Test 30% Of Nameplate Rating For 4 Continuous Hours For Diesel Powered Eps, See Ec.02.05.07 Ep And Ep10. 36-month Testing Should Be Quoted For Base Year And 3rd Option Year. documentation And Reports Shall Be Provided In Hard Copy And Soft Copy For Va Review And Acceptance. unit Number location power Output (kw) engine Make model # generator Model # generator # 10 bldg 10 400 cummins qsx15-g9 258 generator #22 bldg 22 300 cummins qsm11-g4 b246 generator # 61 bldg 61 450 milton Cat fte03236 â  generator # 92 bldg 92 450 cummins qsx15-g9 450dfej generator # 93 bldg 93 450 cummins qsx15-g9 450dfej generator # 94 bldg 94 450 cummins qsx15-g9 450dfej generator # 95 bldg 95 450 milton Cat fte03239 â  generator # 8 bldg 8 180 john Deere 6081a F001 C So Ro w0r0zj generator #19 blg 19 180 triton tp-i160-t3-ul water Tower water Tower kohler clean Up And Hazardous Materials all Trash And Debris Shall Be Removed From The Site Daily. All Job Sites Shall Be Left In A Clean And Neat Condition. hazardous Materials Are Not Permitted On Campus Without Notifications. Contract Shall Provide A List Of Hazardous Materials That Are Propose To Be Transported To Any Va Campus. The List Shall Have Msds And Quantity Of Hazardous Material And Be Submitted For Review And Approval By Cor. Contractor Shall Have Msds On Site At All Times. summary Of Work contractor Shall Provide The Following Information, But Not Limited To: provide Complete Written Report Of The Work In The Approved Format. information Shown In The Report Shall Have The Following Data. company S Name, Address, Telephone And Fax Number. name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contract Number, Name And Number Of Va Contracting Officer. date And Time Of Work. copies Of Contractors Valid Licenses, Professional And Training Certificates. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. test Data And Photographs. reference Materials Such As Equipment Manufacturer S Specifications, Coordination Study, Etc. remarks On Conditions Of Electrical Equipment And System. List All Deficiencies, If Any. recommended Corrective Actions, If Any. contractor Shall Provide An Electronic Excel Spreadsheet With All Ats With The Following Information: name Of Ats location size Of Ats (amps) serial Number Of Ats breaker Size From Normal rating Plug Size From Normal breaker Size From Emergency rating Plug Size From Normal cable Size From Normal cable Size From Emergency submit One (2) Hard Copies Of The Complete Written Report With Pictures, And Electronic Version Of The Report In Microsoft Word Format To The Engineering Technician In Engineering Service Within Seven (7) Calendar Days Of Completion Of Inspection. Additionally, Provide A Hard Copy (1) Report Of Each Separate Division For The Electrical Supervisor S Office. scope Of Work Will Include Ats Maintenance For Bldg #92,93, & 94 ( 16 Ats S) In Option Year 2, 3, & 4. security the C&a Requirements Do Not Apply And A Security Accreditation Package Is Not Required For This Work. contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security As Per Va Handbook 6500.6, Contract Security, And Appendix C. contractor, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Check In And Obtain A Pass At Bedford Va Engineering Office Before Beginning Work. end Of Scope