VETERANS AFFAIRS, DEPARTMENT OF USA Tender

Attachment 1: Combined Synopsis-solicitation For Commercial Products And Commercial Services effective Date: 03/15/2023 revision: 01 description: this Is A Combined Synopsis/solicitation For Commercial Products And Commercial Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Commercial Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As An Rfq. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-05. this Solicitation Is Set-aside For 100% Service-disabled Veteran-owned Small Business (sdvosb), Iaw Vaar 819.7007 Va Veteran-owned Small Business Set-aside Procedures. Vaar Subpart 819.70, The Veterans First Contracting Program. the Associated North American Industrial Classification System (naics) Code For This Procurement Is 811210, With A Small Business Size Standard Of $34.0 Million. the Fsc/psc Is J074. the Va Southern Arizona Healthcare System (savahcs), Medical Media Building 47, Va Medical Center (vamc), Located At 3601 South 6th Avenue, Tucson, Az , Is Seeking To Purchase Preventative And Maintenance Service Contract For Two Konica Minolta Accuriopress C3080 Digital Color Press Printers, And Two Konica Minolta Accuriopress 6136 Production Printers. all Interested Companies Shall Provide Quotations For The Following: supplies/services line Item description quantity unit Of Measure unit Price total Price 0001 pmir Of Two (2) Konica Minolta Color Accuriopress C3080 Digital Press Machines. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machine To Be Fully Operational (not To Include Paper). 4 jb 0002 cost Per Copy Coverage Overage (not To Exceed 125,000 Annually For Each Konica Minolta Accuriopress C3080 Color Press Machine). 250,000 ea $0.00 $0.00 0003 pmir For Two (2) Bizhub B/w Accuriopress 6136 Digital Press Production Printers. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machine To Be Fully Operational (not To Include Paper). 4 jb 0004 cost Per Copy Overage Not To Exceed 120,000 Annually For Each Accuriopress 6136 Machine. 240,000 ea 1001 pmir For Two (2) Konica Minolta Color Accuriopress C3080 Digital Press Machines, Each Printing 37,500 Copies Per Month. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machines To Be Fully Operational (not To Include Paper). 4 jb 1002 cost Per Copy Coverage Overage (not To Exceed 125,000 Annually For Each Konica Minolta Accuriopress C3080 Color Press Machine). 250,000 ea 1003 pmir For Two (2) Bizhub B/w Accuriopress 6136 Digital Press Production Printers. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machine To Be Fully Operational (not To Include Paper). 4 jb 1004 cost Per Copy Overage Not To Exceed 120,000 Annually For Each Accuriopress 6136 Machine. 240,000 ea 2001 pmir For Two (2) Konica Minolta Color Accuriopress C3080 Digital Press Machines, Each Printing 37,500 Copies Per Month. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machines To Be Fully Operational (not To Include Paper). 4 jb 2002 cost Per Copy Coverage Overage (not To Exceed 125,000 Annually For Each Konica Minolta Accuriopress C3080 Color Press Machine). 250,000 ea 2003 pmir For Two (2) Bizhub B/w Accuriopress 6136 Digital Press Production Printers. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machine To Be Fully Operational (not To Include Paper). 4 jb 2004 cost Per Copy Overage Not To Exceed 120,000 Annually For Each Accuriopress 6136 Machine. 240,000 ea 3001 pmir For Two (2) Konica Minolta Color Accuriopress C3080 Digital Press Machines, Each Printing 37,500 Copies Per Month. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machines To Be Fully Operational (not To Include Paper). 4 jb 3002 cost Per Copy Coverage Overage (not To Exceed 125,000 Annually For Each Konica Minolta Accuriopress C3080 Color Press Machine). 250,000 ea 3003 pmir For Two (2) Bizhub B/w Accuriopress 6136 Digital Press Production Printers. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machine To Be Fully Operational (not To Include Paper). 4 jb 3004 cost Per Copy Overage Not To Exceed 120,000 Annually For Each Accuriopress 6136 Machine. 240,000 ea 4001 pmir For Two (2) Konica Minolta Color Accuriopress C3080 Digital Press Machines, Each Printing 37,500 Copies Per Month. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machines To Be Fully Operational (not To Include Paper). 4 jb 4002 cost Per Copy Coverage Overage (not To Exceed 125,000 Annually For Each Konica Minolta Accuriopress C3080 Color Press Machine). 250,000 ea 4003 pmir For Two (2) Bizhub B/w Accuriopress 6136 Digital Press Production Printers. Maintenance Includes All Consumables (toners, Waste Containers, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part Or Supplies) For The Machine To Be Fully Operational (not To Include Paper). 4 jb 4004 cost Per Copy Overage Not To Exceed 120,000 Annually For Each Accuriopress 6136 Machine. 240,000 ea statement Of Work (sow) contract Title preventative And Maintenance Service Contract For Two Konica Minolta Accuriopress C3080 Digital Color Press Printers, And Two Konica Minolta Accuriopress 6136 Production Printers. background savahcs Requires The Preventative And Maintenance Service Contract To Include Labor, Supervision, Travel, Parts, And Supplies. This Includes All Finishers Attached To The Machines And Consumable Supplies (toners, Waste Containers, Staples, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part) Which Are Required For The Machine To Be Fully Operational In Accordance With Manufacturer Specifications. This Does Not Include Paper. objective a.2.1. Provide A Preventative And Maintenance Service Contract To Include Labor, Supervision, Travel, Parts, And Supplies. This Includes All Finishers Attached To The Machines And Consumable Supplies (toners, Waste Containers, Staples, Drums, Belts, Rollers, Fusers, Sensors, And Any Other Part) Which Are Required For The Machine To Be Fully Operational In Accordance With Manufacturer Specifications. This Does Not Include Paper. a.2.2. Correspond With The Vendor Through Email Communications In Lieu Of Hard Copy Letters And Memoranda. a.2.3. Receive Invoicing Electronically, Via Email Or Other Method Of Electronic Media To Expedite The Payment Process. scope a.3.1 Savahcs Currently Has Two Konica Minolta Accuriopress C3080 Digital Color Press Production Printers Under Contract. These Machines Have 3 To 5 Finishers Attached To Them. Savahcs Also Has 2 Additional Konica Minolta Accuriopress 6136 Production Printers Black And White Production Presses Under Contract. These Machines Have 4 To 6 Finishers Attached To Them. a.3.2. All Production Printers Are/will Be Configured To The Medical Center S Lan Network And Tailored To The Needs Of Each Customer Entity. a.3.3. Vendor Guarantees To Replace All Machine(s) With A New Machine(s) (make And Model) If Less Than Two Years Old Or With An Equivalent Machine(s) (make And Model) If Over Two Years Old At No Charge To The Government If Their Technicians Are Unable To Repair The Machine(s) To Factory Specifications. If Technicians Are Unable To Repair The Machine(s) On-site, The Vendor Will Replace The Machine(s) With An Equivalent Machine (make And Model) At No Charge To The Government. period Of Performance the Period Of Performance (pop) Of This Contract Shall Consist Of One Twelve-month Base Period. At The Discretion Of The Contracting Officer (co), The Government May Exercise Up To Four, Twelve-month Option Periods. product Specifications: section B Equipment, Supplies And Services b.1. Pricing. preventative Maintenance And Service, Including Supplies Are Based On Cost Per Color Or Black & White Copy, And Accessory Configuration. Estimated Quantities And Machine Configurations Are Provided Below: b.1.2 Savahcs Primary And Secondary Konica Minolta Color Accuriopress C3080 Digital Press Machines estimated 37,500 Clicks (pages) Per Month, Per Machine. Estimated 125,000 Overages Per Year, Per Machine (10,416 Per Month Per Machine). machine 1: Mm1 a9ve012 Accuriopress C3080 7670525509 Mfp Delivery Charge - Level Four 7640018097 Basic Network Service - Bns07 7640012602 Basic Professional Services - Level 4 a782wy2 Df-706 Dual Scan Document Feeder a55cwy2 Pf-707m Paper Feed Unit a4f5wy1 Mk-732 Mount Kit For Pi-506 koni66002 Lr5402c Cust Tower Light Assembly a6h9wy2 Mk-737 Mount Kit For 3rd Party Options (qty 2) a9cewy1 Ru-518 Relay Unit With Banner Output a8frwy1 Iq-501 Intelligent Quality Optimizer a04hwy2 Pi-502 Post Inserter For Fs-532 a4f3wy5 Fs-532 100 Sheet Staple Finisher a4f4wy1 Sd-510 Saddle Stitch Unit affcwy2 Ru-510 Relay Unit 7718800 Gbc Punch G2 a9pjwy1 Video Interface Kit Vi-511 7714917 Die Coil Rnd 44/47h Hd 7714918 Die 3 Hole 8mm Hd a9g1wy2 Vi-509 Video Interface Kit a9f8wy2 Ic-314 Creo Image Controller manufacturer Part Number (mpn): A9ve012 local Stock Number: Accuriopress C4080 machine 2: Mm2 a9ve012 Accuriopress C3080 7670525509 Mfp Delivery Charge - Level Four 7640018097 Basic Network Service - Bns07 7640012602 Basic Professional Services - Level 4 a782wy2 Df-706 Dual Scan Document Feeder a55cwy2 Pf-707m Paper Feed Unit a9cewy1 Ru-518 Relay Unit With Banner Output a8frwy1 Iq-501 Intelligent Quality Optimizer a4f3wy5 Fs-532 100 Sheet Staple Finisher a0h0w12 Fd-503 Multi Folding Unit a0h2wy3 Sd-506 Saddle Stitch Unit a9pjwy1 Video Interface Kit Vi-511 a9g1wy1 Video Interface Kit Vi-511 a9f8wy2 Ic-314 Creo Image Controller b.1.3. Konica Minolta Bizhub B/w Accuriopress 6136 Digital Press Production Printers (machines 1 And 2). Estimated 125,000 Clicks Per Month, Per Machine. Estimated 120,000 overages Per Year, Per Machine. machine 1: Big Bear serial Number Description: A4eu012000025 Konica Minolta Bizhub B/w Accuriopress 6136 Digital Press Production Printers a9jt012 Accuriopress 6136 7670525510 Mfp Delivery Charge - Level Five 7640018097 Basic Network Service - Bns07 7640012599 Basic Professional Services Level 3 a9jxwy1 Pf-710 Paper Feed Unit a8frwy1 Iq-501 Intelligent Quality Optimizer aaanwy1 Video Interface Kit Vi-512 (qty 2) a04hwy2 Pi-502 Post Inserter For Fs-532 a9cewy1 Ru-518 Relay Unit With Banner Output a4f3wy5 Fs-532 100 Sheet Staple Finisher a4f4wy1 Sd-510 Saddle Stitch Unit a4f5wy1 Mk-732 Mount Kit For Pi-506 a6h9wy2 Mk-737 Mount Kit For 3rd Party Options (qty 2) a4fcwy2 Ru-510 Relay Unit 7718800 Gbc Punch G2 7714917 Die Coil Rnd 44/47h Hd 7714918 Die 3 Hole 8mm Hd 01001863a Ic-309m2 Creo Image Controller koni66002bw Lr5402bw Cust Tower Light Assemb W/adptr machine 2: Little Bear serial Number Description: A4eu012000026 Konica Minolta Bizhub B/w Accuriopress 6136 Digital Press Production Printers a9jt012 Accuriopress 6136 a9jxwy1 Pf-710 Paper Feed Unit a8frwy1 Iq-501 Intelligent Quality Optimizer aaanwy1 Video Interface Kit Vi-512 (qty 2) a0h0w12 Fd-503 Multi Folding Unit a0h2wy3 Sd-506 Saddle Stitch Unit a9cewy1 Ru-518 Relay Unit With Banner Output a4f3wy5 Fs-532 100 Sheet Staple Finisher a4fcwy2 Ru-510 Relay Unit 01001863a Ic-309m2 Creo Image Controller koni66002bw Lr5402bw Cust Tower Light Assemb W/adptr b.2. Special Instructions. b.2.1. Vendor Must Provide Detailed Information On Products, Services, And Guarantees Offered To The Government. b.2.2. Vendor Will Describe Their Internal Quality Control Process Used For Ensuring Compliance With Contract Terms And Conditions, Government Defined Response Times, And Machine Performance Specifications. b.2.3. Vendor Will Provide Certification That All Technical Personnel Performing Work Have Received Certified Factory Training From The Oem. In Addition, Vendor Will Describe The Organization Structure, And Business Processes Used For The Government To Obtain Technical Support, Maintenance, And Repair Services, And Resolve Problems. section C Descriptions And Specifications c.1. General Requirements Applicable To All Equipment c.1.1 Consumable Supplies c.1.2. Orders For Consumable Supplies Shall State The Location And Serial Number Of The machine For Which The Additional Supplies Are Being Ordered. c.1.3. The Vendor Must Deliver Consumable Supplies Within A Period Of Seventy-two Hours After receipt Of Order. c.1.4. Supplies From The Vendor Shall Be Delivered Between 7:30 A.m. And 4:00 P.m., Monday Through Friday (excluding Federal Holidays) Directly To The Production Printer Location. c.1.5. The Vendor Will Furnish One Designated Point Of Contact For Coordination Of Supplies, delivery, And Or Maintenance. c.2. Parts/supplies Availability c.2.1. The Vendor Shall Maintain An Inventory Of Original Equipment Manufacturer (oem) Parts And Consumable Supplies In Quantities Sufficient To Service The Resulting Contract. The Vendor Must Have An Inventory And Delivery System For Oem Parts And Consumable Supplies. c.3. Maintenance And Services c.3.1. Response To Service Calls: The Vendor Will Respond To Service Calls During Normal Working Hours, Monday Through Friday, Excluding Holidays Observed By The Federal Government. The Vendor Must Respond To Verbal Service Calls Within Four (4) Working Hours After Notification Of Malfunction. The Response Time On A Service Call Starts When The Authorized Personnel Place A Service Call To The Vendor. The Service Technician Will Report To The Agency/activity Requesting Service And Notify Them Of His/her Arrival And Verify The Problem For Which The Service Call Was Made. After The Call Is Completed, The Service Technician Will Contact The Service Requester, Key Operator, Or Any Government Employee Within The Office, Whether Or Not Service Is Completed. c.3.2. The Vendor Must Provide A Toll-free Telephone Number For Service Calls Which Must Be Answered During At Least Eight Working Hours, Between 7:30 Am And 4:00 Pm, Monday Through Friday, And Manned In Such A Way That The Caller Will Not Be "on Hold For More Than Three Minutes In The Process Of Reporting A Service Requirement. c.4. Technical Maintenance Support c.4.1. The Vendor Must Have Sufficient Management And Qualified Dedicated Technicians To Service The Printers. The Vendor Must Have A Crew Of Qualified And Trained Service And Delivery Personnel In Sufficient Numbers To Service And Support The Requirements Under Contract Within The Specified Response Times. c.5. Personnel Qualifications c.5.1. The Vendor Is Expected To Maintain A Crew Of Original Equipment Manufacturer (oem) Certified Technicians, Plus Delivery And Management Personnel In Sufficient Numbers To Support The Scope Of The Contract Actively And Efficiently During The Period Of Performance. The Vendor Must Designate A Project Manager Who Will Be Empowered To Make Daily Decisions To Ensure That Contract Implementation And Day-to-day Operation Is As Smooth As Possible. Additionally, The Vendor Must Have Prior And Similar Work Experience In Supporting A Copier Program That Demonstrates The Company S Ability To Service This Type Of Contract. This Can Include Similar Commercial Experiences Of This Nature. c.6. Security c.6.1. The C&a Requirements Do Not Apply, And That A Security Accreditation Package Is Not Required. c.6.2. Access To Classified Information Is Not A Requirement Of The Contract. However, Due To The Sensitive Nature Of Equipment And Data Present In Particular Areas, The Vendor May Be Obligated To Obtain And Maintain Special Badges For All Personnel Associated With The Contract. As A Minimum, Such Conformance May Require All On-site Personnel To Be Subjected To The Following: (1) Verification Of U.s. Citizenship, (2) Completion Of Personal Information Sheet, (3) Interview, (4) Local Record Checks (available Personnel, Base Or Military Police, Medical And Security Records) Conducted, (5) Local Public Agency Inquiry, And (6) National Agency Check (nac) To Determine Trustworthiness. Escort Will Be Provided As Required In Sensitive Work Areas. c.7. Reimbursement For Unacceptable Copies c.7.1. Production Printers Have Certain Performance Characteristics, I.e., Paper Jams, Malfunctions That Cause Unacceptable Copy Quality, Etc. These Factors Are Not In The Control Of The Copiers Operator But Can Become A Noticeable Expense. When Such Problems Become Evident During The Course Of The Resultant Contract, The Operator Shall Notify The Vendor Regarding The Situation. The Vendor Is Required To Respond Within The Time Specified For Service Calls. Copies That Are Unacceptable Shall Be Deducted From Each Machine's Monthly Copy Count For Payment. This Provision Is Not Intended To Cover Defects In Copy Quality When They Are The Result Of Operator Errors (incorrect Paper Selection, Operation Of Machine With Insufficient Toner, Etc.). Note: All Copies Produced In The Course Of Maintenance And/or Repair Work Shall Be Considered As Unusable Copies And Shall Not Be Billed To The-government. c.8. Contractor Reports c.8.1. Monthly Reports. The Vendor Shall Maintain A Record Identifying All Services Rendered Under This Contract. This Record Shall Be Provided To The Cor By The 20th Day Of The Following Month That Service Was Received, And Shall Include Agency Name, Location, Equipment Location, Make, Model, And Serial Number Of Machine; Record Of Performed Maintenance And Repair; Monthly Volume Of Copies Produced By Machine; Total Billing For All Copying/duplicating Services Provided Under This Contract During The Period. Prior To The Issuance Of An Invoice, The Monthly Report Will Be Forwarded To The Cor In Digital Form. The Digital Form May Or May Not Include The Record Of Performed Maintenance And Repair. c.8.1. Semi-annual Reports. The Vendor Shall Provide A Semi-annual Usage Report To The cor For Each Location By Machine. At This Time, The Contractor May Opt To Suggest Any Changes Of Copier Volume Due To Over Usage Or Under Usage. c.8.2. Maintenance Reports. The Vendor Will Complete A Maintenance Report Upon The Completion Of Each Maintenance Service/repair Call. Report Will Include Time Or Arrival On-site; Date And Time Of Service Completed; And A Description Of Service(s) Rendered. A Copy Of The Reports Will Be Forwarded To The Cor. c.9. Service Outside The Scope Of The Contract c.9.1. The Vendor May Perform Only Services Covered In The Scope Of The Task Order. Any Requests For Services Outside Of The Terms And Conditions Of The Task Order Are Not Authorized For Action By The Vendor. performance Monitoring: There Will Be A Designated Federal Employee Assigned By The Cor To Ensure That All Equipment Is Installed And Functioning Correctly. place Of Performance At The Savahcs: southern Arizona Va Health Care System (savahcs) medical Media Building 47 3601 South 6th Ave. tucson Arizona 85723 travel: The Government Anticipates Travel Under This Effort To Perform The Tasks Associated With This Contract. Contractor Shall Include All Estimated Travel Costs In Their Firm-fixed Price Line Items. These Costs Will Not Be Directly Reimbursed By The Government. changes To Statement Of Work: Any Changes To This Sow Shall Be Authorized And Approved Only Through Written Correspondence From The Co. Costs Incurred By The Contractor Through The Actions Of Parties Other Than The Co Shall Be Borne By The Contractor. security Requirements: N/a risk Control: If Services And Products Do Not Conform To Contract Requirements, The Government May Require The Contractor To Perform The Services Again In Conformity With Contract Requirements, At No Additional Cost To The Government, If Appropriate. work Hours normal Hours Of Operation Are Monday Through Friday From 8:00 Am To 4:30 Pm Pacific Time. All Work Is Expected To Be Performed Generally During Normal Hours Of Coverage Unless Requested Or Approved By The Cor Or His/her Designee. before Commencement Of Work, The Contractor Shall Confer With The Va Cor And Contracting Office To Agree On A Sequence Of Procedures; Means Of Access To Premises And Building. All Work Performed, To Include Delivery Of Materials And Equipment, Shall Be Made With Minimal Interference To Government Operations And Personnel. work Performed Outside The Normal Hours Of Coverage Must Be Approved By The Cor Or His/her Designee. all Time Shall Be Approved In Advance By The Contracting Officer S Representative (cor). Allow 5-days For Approval Of Any Alternate Working Hours Needed. federal Holidays new Year S Day january 01 martin Luther King S Birthday third Monday In January president S Day third Monday In February memorial Day last Monday In May juneteenth june 19 independence Day july 04 labor Day first Monday In September columbus Day second Monday In October veterans Day november 11 thanksgiving Day fourth Thursday In November christmas Day december 25 if The Holiday Falls On A Sunday, The Following Monday Will Be Observed As A National Holiday. When A Holiday Falls On A Saturday, The Preceding Friday Is Observed As A National Holiday By U.s. Government Agencies, And Any Day Specifically Declared By The President Of The United States Of America. identification, Check-in, Parking, And Smoking Regulations identification the Vendor's Employees Shall Wear Visible Identification At All Times While On Vallhcs Premises. Contractor Employees Shall Report To Va Police Upon Entry To The Vallhcs Facility To Get A Visitor Badge. Contractor Employees Are Required To Be Escorted By The Cor Or Designee S Office Once On Campus Prior To Commencement Of Work. During Emergencies Contractor Personnel Shall Check In With Vallhcs Police If The Vallhcs Cor Or Designee Is Not Available. all Contract Personnel Attending Meetings, Answering Government Telephones, And Working In Other Situations Where Their Contractor Status Is Not Obvious To Third Parties Are Required To Identify Themselves As Such To Avoid Creating An Impression In The Minds Of Members Of The Public That They Are Government Officials. They Must Also Ensure That All Documents Or Reports Produced By Contractors Are Suitably Marked As Contractor Products Or That Contractor Participation Is Appropriately Disclosed. parking it Is The Responsibility Of The Contract Personnel To Park In The Appropriate Designated Parking Areas. Parking Information Is Available From Va Police & Security Service Office. The Contractor Assumes Full Responsibility For Any Parking Violations. smoking veterans Health Administration (vha) Directive 1085, Dated March 5, 2019, Provides A Comprehensive Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors, At The Department Of Veterans Affairs (va), Veterans Health Administration (vha) Health Care Facilities. This Updated Vha Directive Implements A Smoke-free Policy For Patients, Visitors, Contractors, Volunteers, And Vendors At Va Health Care Facilities, As Defined In This Directive, Based On Scientific Evidence Regarding The Adverse Health Effects Of Secondhand And Thirdhand Smoke Exposures. the Assistant Deputy Under Secretary For Health For Administrative Operations (10na) And The Assistant Deputy Under Secretary For Health For Clinical Operations (10nc) Are Responsible For The Contents Of This Directive. Questions May Be Referred To Vha Smoke Free: Vhasmokefree@va.gov. this Vha Directive Is Scheduled For Recertification On Or Before The Last Working Day Of March 2024. This Vha Directive Will Continue To Serve As National Vha Policy Until It Is Recertified Or Rescinded. weapons And Contraband possession Of Weapons Or Contraband Is Prohibited And Shall Be Subject To Arrest And Termination From Future Performance Under This Contract. Enclosed Containers, Including Tool Kits, Shall Be Subject To Search. Violations Of Vallhcs Regulations May Result In Citation Answerable In The United States (federal) District Court, Not A Local District, State, Or Municipal Court. safety all Personnel Employed By The Contractor In The Performance Of This Contract, Or Any Representative Of The Contractor Entering On Vallhcs Shall Comply With Applicable Federal, State, And Va Safety And Fire Regulations And Codes, Which Are In Effect During The Performance Period Of The Contract. contractor Shall Perform Work In Strict Accordance With Existing Relevant, Accredited Standards And Codes To Minimize The Possibility Of Injury To Personnel, Or Damage To Government Equipment. Every Effort Shall Be Made To Safeguard Human Life And Property. contractor Shall Comply With All Applicable Federal, State, And Local Requirements Regarding Workers Health And Safety. The Requirements Include, But Are Not Limited To, Those Found In Federal And State Occupational Safety And Health Act (osha) Statutes And Regulations, Such As Applicable Provisions Of Title 29, Code Of Federal Regulations (cfr), Parts 1910 And 1926, Nfpa 70e, Article 130.7 29 Cfr 1910.132(d)(1)(iii), 29cfr1910.137. contractor Shall Provide All Necessary Tools, And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. contractor Personnel contractor S Program Manager the Contractor Shall Provide A Contract Program Manager Who Shall Be Responsible For The Performance Of The Work. The Name Of This Person Shall Be Designated In Writing To The Contracting Officer. The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Contract Matters Relating To Daily Operation Of This Contract. contractor S Employees the Contractor Shall Not Employ Persons For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health, Safety, Security, General Well-being Or Operational Mission Of The Installation And Its Population. contract Personnel Shall Be Subject To The Same Quality Assurance Standards Or Exceed Current Recognized National Standards As Established By The Joint Commission (jc). contractor Qualifications & Other Responsibilities contractor Shall Obtain All Necessary Licenses Required To Perform This Work. Contractor Shall Take All Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract. Contractor Shall Be Responsible For Any Injury To Himself/herself, His/her Employees, Or Others, As Well As For Any Damage To Personal Or Public Property That Occurs During The Performance Of This Contract That Is Caused By Him/her Or His/her Employees Fault Or Negligence. Contractor Shall Maintain Personal Liability And Property Damage Insurance Prescribed By The Laws Of The Federal Government. the Government Reserves The Right To Accept Or Reject Contractor S Employee For The Rendering Of Services. Complaints Concerning Contract Personnel S Performance Or Conduct Will Be Dealt With By The Contractor And Cor With The Final Decision Being Made By The Contracting Officer. insurance Coverage the Contractor Agrees To Procure And Maintain, While The Contract Is In Effect, Workers Compensation And Employee S Public Liability Insurance In Accordance With Federal And State Of California Laws. The Contractor Shall Be Responsible For All Damage To Property, Which May Be Done By Him, Or Any Employee Engaged In The Performance Of This Contract. the Government Shall Be Held Harmless Against Any Or All Loss, Cost, Damage, Claim Expense Or Liability Whatsoever, Because Of Accident Or Injury To Persons Or Property Of Others Occurring In The Performance Of This Contract. before Commencing Work Under This Contract, The Contracting Officer Shall Require The Contractor To Furnish Certification From His/her Insurance Company Indicating That The Coverage Specified By Far 52.228-5 And Per Far Subpart 28.307-2 Has Been Obtained And That It May Not Be Changed Or Canceled Without Guaranteed Thirty (30) Day Notice To The Contracting Officer. contractor Is Required To Provide Copies Of Proof Of Workers Compensation And Employee Public Liability Insurance Within Fifteen (15) Calendar Days After Notification Of Contract Award. invoicing And Payment overtime & Holiday Pay any Overtime And/or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government. contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel. Contractor Will Not Be Paid For Availability Or On-call Services Unless Otherwise Provided Herein. invoices payment Of Services Rendered Under This Contract Shall Be Made In Arrears Upon Satisfactory Completion Of Each Service And Receipt Of A Properly Prepared Invoice And Submitted By The Contractor To The Payment Address Specified By Contracting. Invoices Shall Reference The Contract Number And Purchase Order Number, Manifest Number(s), Provide A Complete And Accurate Description Of Services/ Supplies Delivered/ Rendered, Including Dates Of Performance, Amounts, Unit Prices, Extended Totals And Any Other Data Relevant For Payment Purposes. the Government Shall Not Authorize Payment Until Such Time That The Vallhcs Cor All Properly Executed And Signed Documentation. no Advance Payments Shall Be Authorized. Payment Shall Be Made On A Monthly Arrears For Services Provided During The Billing Month In Arrears In Accordance With Far 52.212-4, Para. (i). Upon Submission Of A Properly Prepared Invoice For Prices Stipulated In This Contract For Services Delivered And Accepted In Accordance With The Terms And Conditions Of The Contract, Less Any Deductions Stipulated In This Contract. payment Of Invoices May Be Delayed If The Appropriate Invoices As Specified In The Contract Are Not Completed And Submitted As Required. the Purchase Order Period Of Performance Is 10/01/2024 - 09/39/2029, With An Fob Of Destination. place Of Performance/place Of Delivery address: department Of Veterans Affairs southern Arizona Healthcare System (savahcs) va Medical Center (vamc) 3601 South 6th Street tucson, Az 85723 postal Code: 85723-1000 country: united States the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. the Following Solicitation Provisions Apply To This Acquisition: far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services addendum To Far 52.212-1, Instructions To Offerors Commercial Products And Commercial Services far 52.252-1, Solicitation Provisions Incorporated By Reference (feb 1998) far 52.204-7, System For Award Management (oct 2018) far 52.204-16, Commercial And Government Entity Code Reporting (aug 2020) far 52.217-5, Evaluation Of Options (jul 1990) vaar 852.239-75, Information And Communication Technology Accessibility Notice (feb 2023) far 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation And Disclosures (dec 2023) far 52.212-2, Evaluation Commercial Products And Commercial Services (nov 2021) far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services (may 2024) offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management (sam) Website Located At Https://www.sam.gov/portal In Accordance With Far 52.212-3, Offerors Representations And Certifications Commercial Products And Commercial Services. If Paragraph (j) Of The Provision Is Applicable, A Written Submission Is Required. the Following Contract Clauses Apply To This Acquisition: far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services (nov 2023) addendum To Far 52.212-4, Contract Terms And Conditions Commercial Products And Commercial Services Applies To And Is Included With This Acquisition. far 52.252-2, Clauses Incorporated By Reference (feb 1998) far 52.203-17, Contractor Employee Whistleblower Rights (nov 2023) far 52.204-9, Personal Identity Verification Of Contractor Personnel (jan 2011) far 52.204-13, System For Award Management Maintenance (oct 2018) far 52.204-18, Commercial And Government Entity Code Maintenance (aug 2020) vaar 852.203-70, Commercial Advertising (may 2018) vaar 852.204-70, Personal Identity Verification Of Contractor Personnel (may 2020) far 52.217-8, Option To Extend Services (nov 1999) far 52.217-9, Option To Extend The Term Of The Contract (mar 2000) vaar 852.219-73, Va Notice Of Total Set-aside For Certified Service-disabled Veteran-owned Small Businesses (jan 2023) vaar 852.219-75, Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (jan2023)(deviation) vaar 852.232-72, Electronic Submission Of Payment Requests (nov 2018) vaar 852.242-71, Administrative Contracting Officer (oct 2020) far 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Products And Commercial Services (may 2024) the Following Subparagraphs Of Far 52.212-5 Are Applicable: Subparagraph (b)(5), (9), (11), (12), (25), (26), (31), (33), (34), (36), (39), (46), (51), (55), (59), (c)(1), (7), And (8). all Invoices From The Contractor Shall Be Submitted Electronically In Accordance With Vaar Clause 852.232-72, Electronic Submission Of Payment Requests. This Is Accomplished Through The Tungsten Network, Located At: Http://www.fsc.va.gov/einvoice.asp. This Is Mandatory And The Sole Method For Submitting Invoices. all Quoters Shall Submit The Following: All Information Required By Far 52.212-1(b) Submission Of Offers. all Quotes Shall Be Sent To The Network Contracting Office (nco), At Marie.conforto@va.gov. award Will Be Based Upon A Comparative Evaluation Of Quotes In Accordance With The Simplified Acquisition Procedures Of Far 13. Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government. options Will Be Evaluated At Time Of Award. the Following Are The Decision Factors: Price, And Past Performance, With Price More Important. past Performance Will Be Based On Cpars And Fapiis Ratings. No Rating In Cpars Is Equal To A Neutral Rating. the Award Will Be Made To The Response Most Advantageous To The Government. responses Should Contain Your Best Terms, Conditions. to Facilitate The Award Process, All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows: "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification, Deletion, Or Addition." or "the Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception, Deletion, Or Addition Of The Following:" Quoters Shall List Exception(s) And Rationale For The Exception(s), If Any. submission Of Questions Shall Be Received No Later Than Wednesday, 09/18/2024, 16:00 Mdt Rfq 36c26224q1397. submissions Shall Include Your Quote, Using The Attached Schedule, As Well As A Capabilities Statement With Qualifications Proving All Certifications And Education Required For The Work Being Conducted In The Sow. Submissions Not Meeting All Requirements Of The Sow Will Be Considered Ineligible For Award . submission Of Your Response Shall Be Received Not Later Than Wednesday, 09/18/2024, 16:00 Mdt At Marie.conforto@va.gov Only. Subject Line Shall Include Response To Rfq 36c26224q1397 . late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52.212-1(f). any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E-mail To The Point Of Contact Listed Below. point Of Contact marie Conforto contract Specialist marie.conforto@va.gov