University Of The Philippines Tender

Description University Of The Philippines Baguio Governor Pack Road, Baguio City, Benguet, Car Vat Reg. Tin: 000-864-006-00007 Telephone No. 074-442-3484 Email Address: Spmo.upbaguio@up.edu.ph Request For Quotation (rfq) Procurement Project: Catering Services For Various University Activities For The Month Of December 2024 Purchase Request No.: 24006, 23583, 23952, 24023 Approved Budget For The Contract: ₱116,500.00 Date: 19 November 2024 Rfq No.: 24.085 Mop: Np-small Value Procurement Instructions: 1. Accomplish This Rfq Correctly And Completely. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or Any Of Your Duly Authorized Representative/s. 2. Bidder Must Possess Documentary Requirements Such As A Valid Business Permit, Philgeps Registration Certificate, A Notarized Omnibus Sworn Statement (for An Approved Budget For The Contract [abc] Above ₱50,000 Except For Shopping As An Alternative Method Of Procurement) And Income/ Business Tax Return (for Abc Above Php 500,000.00). These Shall Be Submitted During The Evaluation Of The Offer As Per Appendix A Of Annex "h" Of The Revised Irr Of Ra 9184. Quotations Exceeding The Abc Shall Be Rejected.* In Addition: 2a. For Corporations & Cooperatives: A Notarized Secretary's Certificate Or Notarized Board Resolution; 2b. For Sole Proprietorship: A Notarized Special Power Of Attorney If The Oss Affiant Is Other Than The Sole Proprietor. 3. Warranty**, If Appropriate, Shall Be Six (6) Months For Supplies And Materials, One (1) Year For Equipment From The Date Of Acceptance Of The Procuring Entity. 4. Please Submit Through Email To Spmo.upbaguio@up.edu.ph And Cc: Bac.upbaguio@up.edu.ph With The Subject Heading “rfq No. 24.085” Or Physically In An Envelope, Preferably Sealed, At The Supply And Property Management Office, Up Baguio Not Later Than 9:30 Am On 25 November 2024. 5. Price Validity Shall Be For A Period Of 90 Calendar Days. 6. If Applicable, Bidders Shall Indicate The Brand And Model Number Of The Item/s Being Offered. 7. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Please Quote Your Lowest Government Price (including Vat) On The Item/s Listed Below, And State The Time Of Which You Can Make Delivery. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Quotation. Canvassed By: Brian D. Lumague Mary Anne R. Rivera (sgd.) Head, Spmo Item No. General Description Compliance With Technical Specifications (pls. Check) Brand (n/a If Not Applicable) Unit Of Mea-sure (ex. Pc, Lot, Kl) Qty Unit Price Total Price Quoted Unit Price* Total Quoted Price Yes No Catering Services For Various University Activities For The Month Of December 2024 A. Office Of The Director Of Student Affairs 1 Supply And Delivery Of Food (catering Services) - Packed Meals For Faculty, Staff, Fire Fighters, Ems Personnel, Guards, And Other Employees During The Pasiklaban 2024 On December 18, 2024 Persons 400 ₱ 150.00 ₱ 60,000.00 Meals Consist Of At Least Two Viand (one Meat And One Vegetable Dish) And One Rice, With Bottled Beverage. Delivery Must Not Be Later Than 4:00pm. 2 Supply And Delivery Of Food (catering Services) - Packed Snacks For Performers During The Pag-iilaw On December 2, 2024 Persons 30 ₱ 150.00 ₱ 4,500.00 Snacks Consist Of At Least Pasta, Noodles, Bread Or Its Equivalent With Bottled Beverage. Delivery Must Not Be Later Than 05:30pm 3 Supply And Delivery Of Food (catering Services) For Personnel On Overtime In Preparation For The Various Events On December 2024 (abc For Am & Pm Snacks Is Php 125.00/ Person; For Meals Is Php 250.00/ Person) Lot 1 ₱ 20,000.00 ₱ 20,000.00 Meals Only For 10 (two Different Days) - Am Snacks, Lunch & Pm Snacks Good For 15 (two Different Days) Supplier Will Be Informed On The Date And Time Of Delivery (around Last Week Of November To Third Week Of December) Snacks Consist Of At Least Pasta, Noodles, Bread Or Its Equivalent With Beverage Lunch Consist Of At Least One Meat Or Fish And Vegetables, Rice, Dessert Or Its Equivalent With Beverage B. College Of Social Sciences 4 Meals And Snacks For Masds Activities On December 2 And 9, 2024 Lot 1 ₱ 11,000.00 ₱ 11,000.00 Meals, Am Snacks, And Pm Snacks On December 2, 2024, Good For 7 Persons Packed Deliver On December 2, 2024 At 10 Am In Room 202 Of Css-csc Building Complex Am Snacks: Choice Of Pasta/ Filipino Delicacies With Bread And Drinks Lunch: Rice, 1 Meat, 1 Fish, 1 Vegetable, Dessert And Drinks Pm Snacks: Choice Of Pasta/ Filipino Delicacies With Bread And Drinks Meals And Am Snacks, On December 9, 2024, Good For 20 Persons Packed Deliver On December 9, 2024 At 10 Am In Room 203 Of Css-csc Building Complex Am Snacks: Choice Of Pasta/ Filipino Delicacies With Bread And Drinks Lunch: Rice, 1 Meat, 1 Fish, 1 Vegetable, Dessert And Drinks 5 Catering Services For Seaip 2024 Conference For December 6-7, 2024 Lot 1 ₱ 8,500.00 ₱ 8,500.00 Catering Services For The Seaip 2024 Conference For A Total Of 17 Pax @250/pax On December 6, 2024 Dinner: Chicken Adobo, Fish Fingers With Dip, Chop Suey With Quail Eggs, White Rice, Mushroom Soup, Biko, Iced Tea **packed** Deliver To: Css Building Catering Services For The Seaip 2024 Conference For A Total Of 17 Pax @250/pax On December 7, 2024 Dinner: Steamed Ginger Chicken, Fish Fillet With Dip, Kare-kareng Gulay, White Rice, Soup, Turon, And Mango Juice **packed** Deliver To: Css Building C. Institute Of Management 6 Lunch, Catered To Include : Beef Stroganoff, Chicken In Lemongrass Skewers, Chopsuey, Rice, Sliced Fruits, Drinks (not Tetra Pack) Persons 50 ₱ 250.00 ₱ 12,500.00 Mode Of Payment: Bid Price Shall Be Inclusive Of All Taxes And Charges. Payment Shall Be Billed And Paid Monthly Based On The Actual Number Of Pax Ordered. Supplier Will Be Informed 2-3 Days Prior To The Meeting. Contract Award: Per Line Item (which Means That Supplier Can Bid For One Item Only Or Can Bid For All The Items Because Awarding Will Be Per Line Item) Delivery Period: Catering Services For Various University Activities For The Month Of December 2024 Mode Of Payment: 30 Days Upon Receipt Of Statement Of Billing Or Invoice. Payment Will Be Based On The Actual No. Of Pax Attending In Case Of A Meeting. Provision For Change In Menu, Place Of Delivery And Schedule: Two (2) - Three (3) Calendar Days Before The Scheduled Event. *indicating A Price/amount Under "quoted Unit Price" Shall Mean That Bidder Will Comply With The Technical Specification Of The Item Even Without A Check On The Compliance Column; Otherwise, Bidder Must Provide A Counter-offer. Reminders: A. A Recently Expired Mayor’s/business Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit. However, A Copy Of Your Mayor's Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment. B. Procuring Entities Already Maintaining An Updated File Of Any Of The Bidder’s Above-mentioned Requirements, Whether Through The Philgeps Certificate Of Registration And Membership Or Its Own Records, May No Longer Require Re-submission Of Specific Documentary Requirements. ꙳꙳꙳ Nothing Follows ꙳꙳꙳ Total: ₱ 116,500.00 Total Quoted Amount In Words: After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Items At Prices Noted Above. Name Of The Company: Tel. No. : Address: Fax No. : Name Of Representative: Email Address: Position: Signature: Date: