University Of The Philippines Tender

Description University Of The Philippines Baguio Governor Pack Road, Baguio City, Benguet, Car Vat Reg. Tin: 000-864-006-00007 Telephone No. 074-442-3484 Email Address: Spmo.upbaguio@up.edu.ph Request For Quotation (rfq) Procurement Project: Catering Services For Various University Activities For The Period March - June 2025 Purchase Request No.: Cac-2025-02-0037, Osa-2025-02-0004, Osa-2025-02-0005, Css-2025-02-0016, Cs-2025-02-0034, Oash-2025-02-0001, Oash-2025-02-0002, Bio-2025-01-0008, Css-2025-02-0015, Cac-2025-02-0022, Cac-2025-02-0023, Cac-2025-02-0028, Cac-2025-01-0015, Cac-2025-01-0016 Approved Budget For The Contract: ₱240,975.00 Date: 27 February 2025 Rfq No.: 0095 Mop: Np-small Value Procurement Instructions: 1. Accomplish This Rfq Correctly And Completely. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or Any Of Your Duly Authorized Representative/s. 2. Bidder Should Attach A Copy Of The Latest #business Permit, Philgeps Registration Number And Notarized Omnibus Sworn Statement For An Approved Budget For The Contract (abc) Above ₱50,000 Except For Shopping As An Alternative Method Of Procurement That Requires The Latest Business Permit And Philgeps Registration Only. Quotations Exceeding The Abc Shall Be Rejected. In Addition: 2a. For Corporations & Cooperatives: A Notarized Secretary's Certificate Or Notarized Board Resolution; 2b. For Sole Proprietorship: A Notarized Special Power Of Attorney If The Oss Affiant Is Other Than The Sole Proprietor. 3. Warranty**, If Appropriate, Shall Be Six (6) Months For Supplies And Materials, One (1) Year For Equipment From The Date Of Acceptance Of The Procuring Entity. 4. Submit Your Quotation, Preferably Sealed, At The Supply And Property Management Office, Up Baguio Or Send To This Email Address Only - Spmo.upbaguio@up.edu.ph And Cc: Bac.upbaguio@up.edu.ph With The Subject Heading Rfq No. 0095 Not Later Than 8:30 Am On 4 March 2025. 5. Price Validity Shall Be For A Period Of 90 Calendar Days. 6. If Applicable, Bidders Shall Indicate The Brand And Model Number Of The Item/s Being Offered. 7. If Applicable, The Winning Bidder Must Include In Their Delivery The Original Copy Of The Following Documents As A Mandatory Requirement For Payment; 7a. For Corporations & Cooperatives: A Notarized Secretary's Certificate Or Notarized Board Resolution; 7b. For Sole Proprietorship: A Notarized Special Power Of Attorney If The Oss Affiant Is Other Than The Sole Proprietor. 8. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Please Quote Your Lowest Government Price (including Vat) On The Item/s Listed Below, And State The Time Of Which You Can Make Delivery. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Quotation. Canvassed By: Brian D. Lumague Mary Anne R. Rivera (sgd.) Head, Spmo Item No. General Description Compliance With Technical Specifications (pls. Check) Brand (n/a If Not Applicable) Unit Of Mea-sure (ex. Pc, Lot, Kl) Qty Unit Price Total Price Quoted Unit Price* Total Quoted Price Yes No Catering Services For Various University Activities For The Period March - June 2025 A. College Of Arts And Communication 1 Snacks For The Artists Talk Series Hosted By Fa 107 On March 5 And March 7, 2025 Lot 1 ₱ 5,100.00 ₱ 5,100.00 Good For 30 Persons Per Event Price: P85.00 Per Head; Type:packed For March 5 Menu Pansit Bihon (at Least 150g Per Person) With Shanghai (at Least 2-3 Small Pieces Per Person) Any Fruit Juice (at Least 250ml) For March 7 Menu Egg Sandwich Bottled Iced Tea (at Least 330ml) 2 Pm Snacks And Lunch For Mcluhan Forum On March 28, 2025 Lot 1 ₱ 5,625.00 ₱ 5,625.00 # Of Pax: 15 Price: P375.00 Per Head Type: Packed Individually Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Snacks And Lunch 11 Am Menu For Lunch Rice (at Least 1 Cup Of Rice Per Person) Roasted Or Fried Chicken (1 Slice Per Person) Any Vegetable Viand (at Least 100g Per Person) Any Pork Viand (at Least 120g Per Person) Dessert: Banana Cue (2 Pcs Per Person) Any Canned Soda (330ml) Menu For Pm Snack Pansit Bihon (at Least 150g Per Person) With Shanghai (at Least 2-3 Small Pieces Per Person) Any Fruit Juice (at Least 250ml) 3 Catering For Sar Writing Meeting (3 Sessions) Lot 1 ₱ 18,000.00 ₱ 18,000.00 Specs For Each Session: # Of Pax: 12 Price: P 500.00 Per Head Type: Packed Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Am Snacks Around 930 Am, Lunch Around 11 Am, Pm Snack Around 230 Pm Menu For March 31, 2025 Am Snacks Pandesal With Variety Of Spread (cheese, Liver Spread, Butter Etc.) Fruit Juice (at Least 330 Ml) Lunch Rice (at Least 1 Cup Of Rice Per Person) Roasted Or Fried Chicken (1 Slice Per Person) Any Vegetable Viand (at Least 100g Per Person) Any Pork Viand (at Least 120g Per Person) Dessert: Banana (1-2 Pcs Per Person) Any Canned Soda (330ml) Pm Snacks Pansit Bihon (at Least 150g Per Person) With Shanghai (at Least 2-3 Small Pieces Per Person) Iced Tea (at Least 330ml) Menu For April 28, 2025 Am Snacks Variety Of Bread And Pastries Fruit Juice (at Least 330 Ml) Lunch Rice (at Least 1 Cup Of Rice Per Person) Roasted Or Fried Chicken (1 Slice Per Person) Any Vegetable Viand (at Least 100g Per Person) Any Pork Viand (at Least 120g Per Person) Dessert: Banana Cue (2 Pcs Per Person) Any Canned Soda (330ml) Pm Snacks Siomai (at Least 5 Pcs Per Person) Orange Juice (at Least 330ml) Menu For May 26, 2025 Am Snacks Arozcaldo With Egg (at Least 250g Per Person) Fruit Juice (at Least 330 Ml) Lunch Rice (at Least 1 Cup Of Rice Per Person) Roasted Or Fried Chicken (1 Slice Per Person) Any Vegetable Viand (at Least 100g Per Person) Any Pork Viand (at Least 120g Per Person) Dessert: Apple (1-2 Pcs Per Person) Any Canned Soda (330ml) Pm Snacks Cream Puff (1 Piece Per Person) Iced Tea (at Least 330ml) 4 Am Snacks For College Scholars Convocation Lot 1 ₱ 22,000.00 ₱ 22,000.00 Date: April 28, 2025 # Of Pax: 220 Price: P 100.00 Per Head Type: Packed Assorted Biscuits And Cookies With Tetra Pack Fruit Juice Place Of Delivery: Cac Time Of Delivery: Around 9 Am Fa Activities For May And June 2025 (please See Attached Preferred Menu) 5 Catering For Bfa Thesis Deliberation (am And Pm Snacks And Lunch ) Lot 1 ₱ 7,000.00 ₱ 7,000.00 Date: May 10, 2025 # Of Pax: 14 Price: P 500.00 Per Head Type: Packed Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Am Snacks Around 930 Am, Lunch Around 11 Am, Pm Snack Around 230 Pm 6 Catering For Tdt (am And Pm Snacks And Lunch ) Lot 1 ₱ 9,000.00 ₱ 9,000.00 Date: June 2025 (final Date To Be Determined) # Of Pax: 18 Price: P 500.00 Per Head Type: Packed Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Am Snacks Around 930 Am, Lunch Around 11 Am, Pm Snack Around 230 Pm 7 Summer Arts Program From June 2-7 2025 (please See Attached Preferred Menu) Lot 1 ₱ 58,000.00 ₱ 58,000.00 June 2-6, 2025 Am And Pm Snacks # Of Pax: 20 Persons For 5 Days = 100 40 Pesos Per Snack = 80 Pesos Per Day Assorted Bread And Pastries Free Flowing Coffee (with Cup Stirrer Sugar And Creamer) Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Am Snacks Around 930 Am; Pm Snacks Around 230 Pm Lunch # Of Pax: 24 Persons For 5 Days = 120 Type: Packed Individually Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Around 11 Am June 7, 2025 Lunch # Of Pax: 20 Type: Packed Individually Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Around 11 Am Pm Snacks Pica-pica For Closing Program Of Summer Arts Program Good For At Least: 100 Pax Pica-pica Menu: Cold Cuts; Assorted Cheese; Assorted Bread And Pastries; Variety Of Nuts And Pretzels; Sliders; And Mini Sandwiches With Any Kind Of Fruit Juice Free Flowing With Cups Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Around 2 Pm B. College Of Science 8 Supply And Delivery Of Food (catering Services) For College Based Meetings From March To June 2025 Lot 1 ₱ 40,000.00 ₱ 40,000.00 Requirements & Scope Of Work The Contract Will Be Awarded As Lot (abc For Snacks Is Php 100.00 Per Person Per Snack; For Lunch Is Php 200.00 Per Person) Offered Menu Must Be Submitted With The Bid Form Packed Meals (1 Snack And 1 Lunch) Good For 100 Persons (accumulated) For The Duration Of The Contract. Do Not Use Styrofoam, Disposable Cups And Spoons & Forks Instead Reusable Take Out Boxes And The Like Snack Consists Of At Least Pasta, Noodles, Bread Or Its Equivalent Lunch Consists Of At Least Two Meat Or Fish And Vegetables, Generous Serving Of Rice & Dessert Or Its Equivalent Both Snacks And Lunch Includes Beverages C. College Of Social Sciences 9 Am Snacks For College Scholars Convocation Lot 1 ₱ 10,000.00 ₱ 10,000.00 Date: April 28, 2025 # Of Pax: 250 Price: P 40.00 Per Head Preferred Food: Toasted Siopao Place Of Delivery: Css Avr Time Of Delivery: Around 9 Am 10 Meals And Sneaks For The College Faculty Meeting To Approve Candidates For Graduation On June 10, 2025 Good For 42 Persons Lot 1 ₱ 21,000.00 ₱ 21,000.00 Place Of Delivery: Css Courtyard Overflowing Coffee With Creamer, Sugar, Paper Cups And Wooden Stirrer Am Snack (9:00am): Palabok And Siomai, Juice Pack Meal (11 :30am): (assisted Buffet) Plain Rice.pork Afritada,breaded Fish Fillet,sauteed Vegetable,leche Flan, Coke Pm Snack (2:00pm): Ginataang Bllo-blio, Juice Pack No Plastic Spoon, Fork.plates, Cups 11 Lunch For The Midyear Registration On June 13, 2025 Good For 10 Persons Lot 1 ₱ 2,500.00 ₱ 2,500.00 Plain Rice, Pork Liempo,relyenong Bangus,ensaladang Sayote Tops, Mixed Fruits.soup, Coke(packed) Place Of Delivery: Css Deans Office Time Of Delivery: 11:30am D. Office Of Anti-sexual Harrassment 12 Am Snacks (bread+overflowing Coffee) For The Gender Sensitivity And Anti-sexual Harassment Orientation For The Month Of March 2025, Good For 70 Persons @ Php 150.00 Each Lot 1 ₱ 10,500.00 ₱ 10,500.00 13 Meals (1 Cup Rice+2 Types Of Viand: Choice Of Pork/ Beef/ Chicken/ Fish/ Vegies+ Drinks:choice Of Coke/ Royal/ Sprite/ Juice) For, The Ash Council Meeting/ Hearing Meetings For The Period March - May 2025; Good For 13 Person Per Meeting Lot 1 ₱ 6,500.00 ₱ 6,500.00 E. Denr Project 14 Meals For The Writeshop Core Group For Terminal Report Related To The Denr Project On March 22, 2025 (8:00 Am To 8:00 Pm) Lot 1 ₱ 9,750.00 ₱ 9,750.00 Menu: Am Snacks-php 125x 13 Pax Creamy Carbonara Pasta With 1 Or 2 Pcs Of Toasted Bread And Fruit Juice Lunch -php 250x 13 Pax 1 Rice, 1 Stir Fried Vegetable, 1 Chicken Or Pork, 1 Fish Serving And Fruit Juice Pm Snack -php 125x 13 Pax Tuna Sandwhich With Fries With Fruit Juice Dinner -php 250x 13 Pax 1 Rice, 1 Chopseuy, 1 Chicken Or Pork, 1 Fish Serving And Bottled Water Place To Deliver: Up Baguio, College Of Science, Biology Department Appropriate Utensils Should Be Included F. Office Of The Director For Student Affairs 15 Meals For Odsa Quarterly Meeting Lunch ( Dinengdeng, Pork Asado, Rice, Fruits And Drinks) Snack Am (pasta, Juice And Shanghai) Snack Pm (burger With Cheese And Soda), Good For 16 Persons For The Month Of March 2025 Lot 1 ₱ 8,000.00 ₱ 8,000.00 16 Meals For Odsa Quarterly Meeting Lunch ( Pakbet, Chicken Adobo, Rice, Fruits And Drinks) Snack Am (biko, Juice And Shanghai) Snack Pm (burger With Cheese And Soda) Good For 16 Persons For The Month Of June 2025 Lot 1 ₱ 8,000.00 ₱ 8,000.00 General Requirements For Catering Services For Each Activity Stated Above Additional Conditions Unless Stipulated In The Line Item, Delivery Of Snacks Not Later Than 9:30 Am (for Am Snacks) And/ Or 2:30 Pm (for Pm Snacks) And Meals Not Later Than 11:30 Am Supplier Will Be Informed On The Following 2-3 Days Before The Scheduled Event: - Room/ Hall Where Will The Food Be Delivered - Date Of Delivery - Guaranteed Number Of Person Per Activity - In Case Of Unforeseen Circumstances, Availability To Reschedule With No Added Cost. Mode Of Payment Bid Price Inclusive Of All Taxes And Charges No Downpayment Will Be Made Purchase Order Will Be Made Monthly & Billed Monthly Payment Will Be Based On The Actual Number Of Persons On The Specific Activity Contract Award: Per Lot Delivery Period: February - September 2025 A Recently Expired Mayor’s/business Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit. However, A Copy Of Your Mayor's Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment. *indicating A Price/amount Under "quoted Unit Price" Shall Mean Complying With The Technical Specification Of The Item Without Checking The Compliance Column Otherwise Provide A Counter-offer **warranty Included ꙳꙳꙳ Nothing Follows ꙳꙳꙳ Total: ₱ 240,975.00 Total Quoted Amount In Words: After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Items At Prices Noted Above. Name Of The Company: Tel. No. : Address: Fax No. : Name Of Representative: Email Address: Position: Signature: Date: