University Of The Philippines Tender

Description University Of The Philippines Baguio Governor Pack Road, Baguio City, Benguet, Car Vat Reg. Tin: 000-864-006-00007 Telephone No. 074-442-3484 Email Address: Spmo.upbaguio@up.edu.ph Request For Quotation (rfq) Procurement Project: Catering Services For Various University Activities On February - March 2025 Purchase Request No.: Cca-2025-02-0002, Oc-2025-02-0029, Bio-2025-01-0002, Cac-2025-01-0015, Cac-2025-01-0016 Approved Budget For The Contract: ₱61,225.00 Date: 10 February 2025 Rfq No.: 0051 Mop: Np-small Value Procurement Instructions: 1. Accomplish This Rfq Correctly And Completely. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or Any Of Your Duly Authorized Representative/s. 2. Bidder Should Attach A Copy Of The Latest #business Permit, Philgeps Registration Number And Notarized Omnibus Sworn Statement For An Approved Budget For The Contract (abc) Above ₱50,000 Except For Shopping As An Alternative Method Of Procurement That Requires The Latest Business Permit And Philgeps Registration Only. Quotations Exceeding The Abc Shall Be Rejected. In Addition: 2a. For Corporations & Cooperatives: A Notarized Secretary's Certificate Or Notarized Board Resolution; 2b. For Sole Proprietorship: A Notarized Special Power Of Attorney If The Oss Affiant Is Other Than The Sole Proprietor. 3. Warranty**, If Appropriate, Shall Be Six (6) Months For Supplies And Materials, One (1) Year For Equipment From The Date Of Acceptance Of The Procuring Entity. 4. Submit Your Quotation, Preferably Sealed, At The Supply And Property Management Office, Up Baguio Or Send To This Email Address Only - Spmo.upbaguio@up.edu.ph And Cc: Bac.upbaguio@up.edu.ph With The Subject Heading Rfq No. 0051 Not Later Than 8:30 Am On 14 February 2025. 5. Price Validity Shall Be For A Period Of 90 Calendar Days. 6. If Applicable, Bidders Shall Indicate The Brand And Model Number Of The Item/s Being Offered. 7. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Please Quote Your Lowest Government Price (including Vat) On The Item/s Listed Below, And State The Time Of Which You Can Make Delivery. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Quotation. Canvassed By: Brian D. Lumague Mary Anne R. Rivera (sgd.) Head, Spmo Item No. General Description Compliance With Technical Specifications (pls. Check) Brand (n/a If Not Applicable) Unit Of Mea-sure (ex. Pc, Lot, Kl) Qty Unit Price Total Price Quoted Unit Price* Total Quoted Price Yes No Catering Services For Various University Activities On February - March 2025 A. College Of Arts And Communication 1 Snacks For The Artists Talk Series Hosted By Fa 107 On March 5 And March 7, 2025 Lot 1 ₱ 5,100.00 ₱ 5,100.00 Good For 30 Persons Per Event Price: P85.00 Per Head; Type:packed For March 5 Menu Pansit Bihon (at Least 150g Per Person) With Shanghai (at Least 2-3 Small Pieces Per Person) Any Fruit Juice (at Least 250ml) For March 7 Menu Egg Sandwich Bottled Iced Tea (at Least 330ml) 2 Pm Snacks And Lunch For Mcluhan Forum On March 28, 2025 Lot 1 ₱ 5,625.00 ₱ 5,625.00 # Of Pax: 15 Price: P375.00 Per Head Type: Packed Individually Place Of Delivery: Cac Faculty Lounge Time Of Delivery: Snacks And Lunch 11 Am Menu For Lunch Rice (at Least 1 Cup Of Rice Per Person) Roasted Or Fried Chicken (1 Slice Per Person) Any Vegetable Viand (at Least 100g Per Person) Any Pork Viand (at Least 120g Per Person) Dessert: Banana Cue (2 Pcs Per Person) Any Canned Soda (330ml) Menu For Pm Snack Pansit Bihon (at Least 150g Per Person) With Shanghai (at Least 2-3 Small Pieces Per Person) Any Fruit Juice (at Least 250ml) B. Denr Project 3 Afternoon Snacks For Denr Project Focused Group Discussion Presentation Together With Local Government Representative Of Selected Barangays Of Baguio City Lot 1 ₱ 5,000.00 ₱ 5,000.00 Date: March 7, 2025 -1:00 Pm -5:00 Pm Good For 40 Persons Menu: (creamy Carbonara Pasta (atleast 80 Grms.) With 1 Or 2 Pcs Of Toasted Bread And Fruit Juice (atleast 350 Ml Up)-appropriate Utensils Should Be Included. Place To Deliver: University Of The Philipinnes Baguio-college Of Science-biology Department Time: 2:00 P.m. 4 Meals For Exhibt Preparation At Bell House, Camp John Hay Related To Denr Project On March 20, 2025 (8:00 Am To 5:00 Pm) Lot 1 ₱ 3,000.00 ₱ 3,000.00 Menu: Am Snacks-php 125x 6 Pax = Php 750 1 Or 2 Slice Of Biko With Fruit Juice (at Least 350 Mi) Lunch -php 250x 6 Pax = Php 1, 500 1 Rice, 1 Chopsuey (at Least 80 Grms.), 1 Chicken Or Pork (at Least 80 Grms.) 1 Fish Serving And Bottled Water (at Least 250 Ml) Pm Snack -php 125x 6 Pax= Php 750 Chicken Sandwhich (2 Pcs Of Bread) With Fruit Juice (atleast 350 Ml) Place To Deliver: Bell House Of Camp John Hay Time: Before 10:00 A.m. Note: Deliver All The Food Once 5 Denr Project Exhibt Proper And Opening At Bell House Of Camp John Hay Lot 1 ₱ 25,000.00 ₱ 25,000.00 Date: March 21, 2025 (8:00 Am To 5:00 Pm) Menu: Am Snacks- Php 125 X 35 Px= 4,375.00 Champorado (at Least 80 Grms.) With Fruit Juice (at !east 350 Ml Up)- -appropriate Utensils Should Be Included And Well Set Beacuase Its A Foods For Field Work. Lunch- Php 250x 45 Pax = Php 11,250.00 Assisted Buffet (1 Tray Of Rice, 1 Tray Of Vegetables Serving, 1 Tray Of Pork Or Chicken Serving And 1 Tray Of Fish Serving) With Soup And Hot Brewed Coffee Pm Snacks- Php 125 X 75 Px= 9,375.00 (4pcs. Of Palitaw With One Or Two Siices Of Biko (diket) And Fruit Juice (atleast 350 Ml Up) -appropriate Utensils Should Be Included Place To Deliver: Bell House Of Camp John Hay Note: A.m. Snacks Should Be Delivered Before 8:00 Am Only Of The Said Date Because It's A Foods For Field Work. C. Committee On Culture And The Arts 6 Snacks For The Event: Behind The Canvas: The Art Of Managing Art Talk On Feb 28 & March 5, 2025 Lot 1 ₱ 5,000.00 ₱ 5,000.00 Date: 28 February 2025 Number Of Pax: 30 Pax Place Of Delivery: Cac Time Of Delivery: 4:00pm Menu Kakanin -biko With Utensils Date: 05 March 2025 Number Of Pax: 30 Pax Place Of Delivery: Cac Time Of Delivery: 4:00pm Menu Pansit With Utensils D. Office Of The Chancellor 7 Catering Services During The University Council Meeting On February 24, 2025 (pm Snacks) Lot 1 ₱ 12,500.00 ₱ 12,500.00 Good For 100 Persons Packed Choices From : Pasta & Bread Rice Noodles Dish & Kakanin / Native Delicacies With Free Flowing Coffee, Tea/ Fruit Juice General Requirements For Catering Services For Each Activity Stated Above Additional Conditions Unless Stipulated In The Line Item, Delivery Of Snacks Not Later Than 9:30 Am (for Am Snacks) And/ Or 2:30 Pm (for Pm Snacks) And Meals Not Later Than 11:30 Am Supplier Will Be Informed On The Following 2-3 Days Before The Scheduled Event: - Room/ Hall Where Will The Food Be Delivered - Date Of Delivery - Guaranteed Number Of Person Per Activity - In Case Of Unforeseen Circumstances, Availability To Reschedule With No Added Cost. Mode Of Payment Bid Price Inclusive Of All Taxes And Charges No Downpayment Will Be Made Purchase Order Will Be Made Monthly & Billed Monthly Payment Will Be Based On The Actual Number Of Persons On The Specific Activity Contract Award: Per Line Item (which Means That Supplier Can Bid For One Item Only Or Can Bid For All The Items Because Awarding Will Be Per Line Item) Delivery Period: February - March 2025 A Recently Expired Mayor’s/business Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit. However, A Copy Of Your Mayor's Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment. *indicating A Price/amount Under "quoted Unit Price" Shall Mean Complying With The Technical Specification Of The Item Without Checking The Compliance Column Otherwise Provide A Counter-offer **warranty Included ꙳꙳꙳ Nothing Follows ꙳꙳꙳ Total: ₱ 61,225.00 Total Quoted Amount In Words: After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Items At Prices Noted Above. Name Of The Company: Tel. No. : Address: Fax No. : Name Of Representative: Email Address: Position: Signature: Date: