University Of The Philippines Tender

Description University Of The Philippines Baguio Governor Pack Road, Baguio City, Benguet, Car Vat Reg. Tin: 000-864-006-00007 Telephone No. 074-442-3484 Email Address: Spmo.upbaguio@up.edu.ph Request For Quotation (rfq) Procurement Project: Supply And Delivery Of Rice Purchase Request No.: Ovca-2025-02-0011 Approved Budget For The Contract: ₱ 190,000.00 Date: 04 March, 2025 Rfq No.: 0077a Mop: Svp Instructions: 1. Accomplish This Rfq Correctly And Completely. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or Any Of Your Duly Authorized Representative/s. 2. Bidder Must Possess Documentary Requirements Such As A Valid Business Permit, Philgeps Registration Certificate, A Notarized Omnibus Sworn Statement (for An Approved Budget For The Contract [abc] Above ₱50,000 Except For Shopping As An Alternative Method Of Procurement) And Income/ Business Tax Return (for Abc Above Php 500,000.00). These Shall Be Submitted During The Evaluation Of The Offer As Per Appendix A Of Annex "h" Of The Revised Irr Of Ra 9184. Quotations Exceeding The Abc Shall Be Rejected.* In Addition: 2a. For Corporations & Cooperatives: A Notarized Secretary's Certificate Or Notarized Board Resolution; 2b. For Sole Proprietorship: A Notarized Special Power Of Attorney If The Oss Affiant Is Other Than The Sole Proprietor. 3. Warranty**, If Appropriate, Shall Be Six (6) Months For Supplies And Materials, One (1) Year For Equipment From The Date Of Acceptance Of The Procuring Entity. 4. Please Submit Through Email To Spmo.upbaguio@up.edu.ph And Cc: Bac.upbaguio@up.edu.ph With The Subject Heading “rfq No. 0077a” Or Physically In An Envelope, Preferably Sealed, At The Supply And Property Management Office, Up Baguio Not Later Than 9:00 Am On 10 March 2025. 5. Price Validity Shall Be For A Period Of 90 Calendar Days. 6. If Applicable, Bidders Shall Indicate The Brand And Model Number Of The Item/s Being Offered. 7. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Please Quote Your Lowest Government Price (including Vat) On The Item/s Listed Below, And State The Time Of Which You Can Make Delivery. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Quotation. Canvassed By: Brian D. Lumague Mary Anne R. Rivera Head, Spmo Item No. General Description Compliance With Technical Specifications (pls. Check) Brand (n/a If Not Applicable) Unit Of Mea-sure (ex. Pc, Lot, Kl) Qty Unit Price Total Price Quoted Unit Price* Total Quoted Price Yes No Supply And Delivery Of Rice 1 Supply And Delivery Of 1st Tranche Rice Subsidy For Fy 2025 Sck 76 2,500.00 190,000.00 A. Rice Specification Minimum Of 50 Kgs Of Rice (packed Into 2 Sacks Equivalent To Php 2,500.00 Locally Harvested Denorado Rice (or Equivalent In Quality) ; Moisture Content - 11.0-14.5%; 80/20 Ratio Of Whole Vs. Broken Grains; Harvested From December 2024 - February 2025; Well-milled; No Blending; Without Any Non- Rice Element (per Actual Sample Kept At The Procurement Office/spmo); No Impurities; No Foul Order; Soft, Tasty And Edible Even Five Hours After Cooking. Random Rice Samples For Testing (two Levels) Shall Be Done By The Bac. Penalty For Non-compliance: Php1,250 For Every Sack. ** Please Submit At Least 1 Kg Rice Samples For Testing ** B. Packaging Sealed In Thick Blue Or Yellow Plastic Sack, With Transparent Lateral Sides Printed With Supplier’s Name, Weight, Type Of Rice, Date Milled; Minimum Of 50 Kgs Of Rice (packed In Two (2) Sacks Equivalent To Php 2,500.00 C. Quality Assurance The Bac Shall Conduct A On-th-spot Check Of The Rice Against The Sample Rice Provided Bythe Supplier. Outright Non-acceptance Shall Be Made If The Rice Samples Do Not Meet The Agreed Standards As Determined By The Designated Representative Employee(s) A Random Sample Of The Rice Delivered Will Be Checked By The Implementing Committee/ Bac. If Found Not Compliant With The Specifications, A Penalty Of Php 1,250.00 Per Sack Shall Be Imposed On The Supplier D. Place And Time Of Delivery Expected Delivery: Starting 20 March 2025 Delivery Shall Be Made In The Campus From 8:00 Am To 5:00 Pm. Contract Award: Shall Be Awarded Per Lot #ref! Delivery Period: March 20, 2025 *indicating A Price/amount Under "quoted Unit Price" Shall Mean That Bidder Will Comply With The Technical Specification Of The Item Even Without A Check On The Compliance Column; Otherwise, Bidder Must Provide A Counter-offer. Reminders: A. A Recently Expired Mayor’s/business Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit. However, A Copy Of Your Mayor's Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment. B. Procuring Entities Already Maintaining An Updated File Of Any Of The Bidder’s Above-mentioned Requirements, Whether Through The Philgeps Certificate Of Registration And Membership Or Its Own Records, May No Longer Require Re-submission Of Specific Documentary Requirements. ꙳꙳꙳ Nothing Follows ꙳꙳꙳ Total: ₱ 190,000.00 Total Quoted Amount In Words: After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Items At Prices Noted Above. Name Of The Company: Tel. No. : Address: Fax No. : Name Of Representative: Email Address: Position: Signature: Date: