University Of The Philippines Tender

Description Supply Of Computer Desktop For Ims Training Room, Shs, Staff And Dig Terms And Reference Background Of The Item Being Procured General Overview Of The Procurement Project The Information Management Service (ims) Of The University Of The Philippines Manila (upm) Is Continuing Its Efforts To Modernize And Update Its Campus Through The Procurement Of 55 Units Of Desktop Computers. The New Units Will Be Given To Cad Offices, Shs Campus, Ims-dig And Will Replace Some Of The Outdated Desktop Computers From Ims Training Room Brief Description Of The Item Being Procured The Item Being Procured Is Based On The Intended User And Its Needs. The New Desktop Units Will Have Updated Hardware Such As Faster Processors And Higher Ram Supporting Academic And Administrative Functions Effectively. The Goal Is To Have Updated And Reliable Computers That Will Not Struggle Running Modern Software. Also Investing In New Desktop Computers Will Ensure That The Campus Can Meet Future Demands Or Changes In Digital Infrastructure. Abc Of The Project And Fund Source The Abc Of The Project Is Four Million, Three Hundred Fifty Thousand (php4,350,000.00) The Fund Source Is The Up-manila Funds Detailed Financial Breakdown Item Qty Unit Cost Total Price Computer Desktop For Digital Innovations Group 9 Pc Php 130,000.00 Php 1,170,000.00 Computer Desktop For Ims Staff 10 Pc Php 120,000.00 Php 1,200.000.00 Computer Desktop For Ims Staff 36 Pc Php 55,000.00 Php 1,980,000.00 Total: Php 4,350,000.00 1. Purpose Of The Procurement 2.1 Rationale The Purpose Of Procuring A New Computer Desktop. First, It Aims To Replace Old Units In The Ims Training Room, Old Units Used By The Ims Staff And Other Computer Desktops Procured And Distributed By The Ims Office. Second, It Will Be Used By The Staff Of Digital Innovations Group (dig) And Will Be Placed On The 3rd Floor Of Ict Bldg. 2. Mode Of Procurement 3.1 The Mode Of Procurement Will Be Competitive Bidding Procurement, In Accordance With The Provisions Of The Government Procurement Reform Act (ra 9184). 3. Nature Of Procurement 4.1 Goods And Services, Including Hardware, Software, And Training Modules. 4. Scope Of Work 5.1 The Selected Vendor Shall Be Responsible For The Supply And Installation Of All 55 Units Of Computer Desktops. 5.2 The Vendor Shall Provide The Following Documents With The Delivery: 5.2.1.1. User Manuals For Each Desktop Computer. 5.2.1.2. Warranty Certificates 5.2.1.3. Installation Guide 5.1 The Selected Vendor Should Provide Desktop Computers That Meet Or Exceed The Minimum Technical Requirements. (all Specifications And Details Are Attached Together With This Document) 5.3.1. Warranty And Support. 5.3.1.1 The Vendor Must Provide A Minimum Of A 2 Years Of Warranty For The 19 Desktops And Minimum Of 1-year Warranty For Remaining 36 All-in-one Desktops. 5.3.1.2. Warranty Includes Parts, Labor, And On-site Support For Any Technical Issues Or Failures 5.3.1.3. The Supplier Must Provide After-sales Technical Support 5.3.1.4. The Vendor Must Endure The Availability Of Replacement Parts During The Warranty Period 5. Deployment 6.1 The Computer Desktops Should Be Deployed Areas Specified In The Computer Desktop Distribution Plan Attached With This Document 6. Terms And Conditions 1. Indicate Brand, Model, And Country Of Origin. 2. Notarized Certificate That The Product Is Brand New, Not Reconditioned/refurbished Including Parts And Accessories. 3. Delivery And Installation Should Be Done Within 30 Calendar Days Commencing On The Date Of Receipt Of Purchase Order And Notice To Proceed. Notification By Email And Acknowledged By The Supplier Constitutes The Date Of Acceptance The Equipment Must Be Delivered Ready To Use. Cables, Connectors, Adapters, And Accessories Even Not Specified But Are Essential For The Unit To Function Must Be Provided Free By The Winning Bidder. 4. Certification From At Least Three (3) Government And /or Private Agencies Within Metro Manila Or The Philippines That They Have Been Supplied With The Same Brand Being Offered. 5. Undertaking To Provide Product Orientation And Operations Training For End-user And Troubleshooting Training For Technician’s/research Staff. 6. Warranty Should Be At Least 2 Years For Service And 2 Years For Parts For The 19 Desktop And At Least 1 Year For Service And 1 Year For Parts For The 36 All-in-one Desktop. 7. Warranty Period Shall Commence From The Date Of Acceptance By The End-user, Testing And Commissioning. 8. Provide Regular Quarterly Preventive Maintenance And Calibration During The Warranty Period. 9. A Notarized Certification From The Manufacturer That The Contractor Is An Authorized Distributor Of The Equipment. 10. Notarized Certification From The Manufacturer And Local Distributor That In The Event Of A Change Of Local Distributor, Preventive Maintenance, Warranty, And Services Agreed Here Upon Will Be Honored By The Principal Manufacturer. 11. Notarized Certification That The Local Distributor And The Manufacturer Have Been In Business Relationship Of Providing That Said Equipment For At Least Five (5) Years. 12. Notarized Certification Accompanied With Proof That The Contractor Is In The Business Of Supplying The Unit/item For The Last Five (5) Years. 13. Guarantee Letter Or Certificate From The Manufacturer And Local Distributor To Ensure The Availability Of Parts, Supplies And Accessories And Will Not Be Discontinued For The Next Five (5) Years. 14. Provide Separate Quotations For Maintenance, Repair, And Replacement Of Parts After Warranty Period. 15. Provide Operator’s & Service Manual (in English Language) Upon Delivery. 16. The Bidder Must Submit Certification That They Have A Capability For Corrective And Preventive Maintenance Of The Unit Or Have A Service Center Within Metro Manila. 17. Must Guarantee That The Diagnostic Technician Will Be Able To Assess The Unit Within 24 Hours Of Notification (if Applicable). 18. Automatic Provision Of A Functioning Service Unit (same Model Or Higher) In Case Repair Of More Than 3 Days/pull Out Of The Purchased Unit During The Warranty Period. 19. The Winning Bidder Will Be Responsible For All Fees For Performance Testing, Delivery, Installation And Commissioning The Unit (if Applicable). 20. Specific Place Of Delivery: 2nd Flr. Ims Office Information Technology Center (itc), Joaquin Gonzales Compound, Up Manila, Padre Faura St., Ermita, Manila. Metro Manila- Ermita - Barangay 669. In Case Of Large Equipment, The End-user Should Issue A Certification, Noted By The Dean/director, That The Identified Space Is Available. 21. Terms Of Payment: Payment Must Only Be Made After The Appropriate Inspection And Acceptance Procedures, As Mandated By Existing Government Rules And Regulations, Have Been Complied With By The Procuring Entity. 7. Testing And Acceptance 8.1 The Vendor Must Ensure That All Desktops Are Fully Functional And Ready For Use Upon Delivery. 8.2 Inspection By The Ims And Spmo To Verify The Functionality, Compliance With Specifications, Quantity And Overall Quality Of The Desktops. 8.3 Desktops Will Be Considered Accepted Upon Successful Completion Of Testing And Verification. 8.4 The Vendor Must Comply With The Indicated Specifications And Scope Of Work Written In This Document. 8. Other Requirements 9.1 Vendor Must Meet The Following Eligibility Criteria And Have Proven Experience In Supply And Installation Of Computer Desktops. 9.2 Eligibility Requirements: 9.2.1 Valid Mayor's Permit 9.2.2 Valid Philgeps Registration 9.2.3 Income/business Tax Return 9.2.4 Omnibus Sworn Statement Technical Specification 10 Pieces Computer Desktop For Ims Staff Processor Ryzen 7 8000-series Or Higher/equivalent* Cpu Fan Cpu Fan Compatible With Motherboard Processor Socket And Cpu Case Cpu Case Cpu Case With 4x120mm (3 For Intake, 1 For Exhaust) Fans Or 2x140mm (intake) + 1x120mm (exhaust) Fan Must Be Compatible With Motherboard Form Factor Must Fit All Components Must Be Branded Or Better Motherboard B650 Or Equivalent (must Be Compatible With Processor) Built-in Wi-fi, Wi-fi 6 Capable 1x Gigabit Ethernet Port At Least Six (6) Usb Type A Ports (usb 2.0/3.0/3.1/3.2) At Least One (1) Usb Type C 10gbps Audio Jacks Atx Or Micro Atx Form Factor (must Be Compatible With Cpu Case) Ram 32gb (2x16gb) Ddr5 Or Higher Graphics Nvidia Rtx 4060ti Or Better/equivalent Storage 1tb Ssd + 1tb Hdd Ram 32gb (2x16gb) Ddr5 Or Higher Graphics Nvidia Rtx 4060ti Or Better/equivalent Storage 1tb Ssd + 1tb Hdd Ups At Least 1050va User-replaceable Battery Operating System Windows 11 Microsoft Office Included Warranty 2-years Warranty Accessories Connection Cables (hdmi, Display Port) Power Cable *equivalent Is Defined As A Model From Another Manufacturer That Is Within 5% Of Benchmark Scores As Determined By The Benchmark Tool Chosen By The Ims 36 Pieces Computer Desktop For Ims Training Room/shs Processor Intel Core I5 Or Higher/equivalent* Ram 8gb Ddr4 Or Higher Graphics Intel Iris Xe Graphics (integrated) Or Better/equivalent* Storage At Least 256gb Ssd + 1tb Hdd 5400 Rpm Display 23” To 24” Wireless Wi-fi 6 Or Better Bluetooth Bluetooth 5 Or Better Usb-a Ports Usb 2.0; At Least One (1) Usb 3.2 Gen2; At Least (2) Usb-c Ports Usb 3.2 Gen 2 Or Better; At Least One (1) Hdmi Hdmi-in; At Least One (1) Hdmi-out; Hdmi 1.4b; At Least One (1) Lan Ports At Least (1) Headphone And Microphone Combo Jack (3.5mm) Operating System Windows 11 Microsoft Office Included Warranty 1 Year Manufacturer’s Warranty Accessories Power Ac Adapter *equivalent Is Defined As A Model From Another Manufacturer That Is Within 5% Of Benchmark Scores As Determined By The Benchmark Tool Chosen By The Ims 9 Pieces Computer Desktop For Digital Innovations Group Processor Ryzen 7 8000-series Or Higher/equivalent* Cpu Fan Cpu Fan Compatible With Motherboard Processor Socket And Cpu Case Cpu Case Cpu Case With 4x120mm (3 For Intake, 1 For Exhaust) Fans Or 2x140mm (intake) + 1x120mm (exhaust) Fan Must Be Compatible With Motherboard Form Factor Must Fit All Components Must Be Branded Or Better Motherboard B650 Or Equivalent (must Be Compatible With Processor) Built-in Wi-fi, Wi-fi 6 Capable 1x Gigabit Ethernet Port At Least Six (6) Usb Type A Ports (usb 2.0/3.0/3.1/3.2) At Least One (1) Usb Type C 10gbps Audio Jacks Atx Or Micro Atx Form Factor (must Be Compatible With Cpu Case) Ram 32gb (2x16gb) Ddr5 Or Higher Graphics Nvidia Rtx 4070 Super Or Better/equivalent Storage 1tb Ssd + 1tb Hdd Monitor Size: 23” To 24” Resolution: 1920x1080 Connection: Hdmi And/or Displayport Or Better Keyboard And Mouse Usb Wired Keyboard And Mouse Power Supply Unit 750 Watts Gold Certified True Rated (branded) Or Better Ups At Least 1050va User-replaceable Battery Operating System Windows 11 Microsoft Office Included Warranty 2-years Warranty Accessories Connection Cables (hdmi, Display Port) Power Cable *equivalent Is Defined As A Model From Another Manufacturer That Is Within 5% Of Benchmark Scores As Determined By The Benchmark Tool Chosen By The Ims