University Of The Philippines Tender

Description University Of The Philippines Baguio Governor Pack Road, Baguio City, Benguet, Car Vat Reg. Tin: 000-864-006-00007 Telephone No. 074-442-3484 Email Address: Spmo.upbaguio@up.edu.ph Request For Quotation (rfq) Procurement Project: Catering Services For The Aun-qa International Assessment On January 13 - 16, 2025 Purchase Request No.: Cs-2412-00001 Approved Budget For The Contract: ₱95,000.00 Date: 19 December 2024 Rfq No.: 24.139 Mop: Np-small Value Procurement Instructions: 1. Accomplish This Rfq Correctly And Completely. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or Any Of Your Duly Authorized Representative/s. 2. Bidder Must Possess Documentary Requirements Such As A Valid Business Permit, Philgeps Registration Certificate, And (for An Approved Budget For The Contract [abc] Above ₱50,000 Except For Shopping As An Alternative Method Of Procurement) A Notarized Omnibus Sworn Statement. These Shall Be Submitted During The Evaluation Of The Offer As Per Appendix A Of Annex "h" Of The Revised Irr Of Ra 9184. Quotations Exceeding The Abc Shall Be Rejected.* In Addition: 2a. For Corporations & Cooperatives: A Notarized Secretary's Certificate Or Notarized Board Resolution; 2b. For Sole Proprietorship: A Notarized Special Power Of Attorney If The Oss Affiant Is Other Than The Sole Proprietor. 3. Warranty**, If Appropriate, Shall Be Six (6) Months For Supplies And Materials, One (1) Year For Equipment From The Date Of Acceptance Of The Procuring Entity. 4. Please Submit Through Email To Spmo.upbaguio@up.edu.ph And Cc: Bac.upbaguio@up.edu.ph With The Subject Heading “rfq No. 24.139” Or Physically In An Envelope, Preferably Sealed, At The Supply And Property Management Office, Up Baguio Not Later Than 9:30 Am On 26 December 2024. 5. Price Validity Shall Be For A Period Of 90 Calendar Days. 6. If Applicable, Bidders Shall Indicate The Brand And Model Number Of The Item/s Being Offered. 7. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Please Quote Your Lowest Government Price (including Vat) On The Item/s Listed Below, And State The Time Of Which You Can Make Delivery. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Quotation. Canvassed By: Brian D. Lumague Mary Anne R. Rivera (sgd.) Head, Spmo Item No. General Description Compliance With Technical Specifications (pls. Check) Brand (n/a If Not Applicable) Unit Of Mea-sure (ex. Pc, Lot, Kl) Qty Unit Price Total Price Quoted Unit Price* Total Quoted Price Yes No Catering Services For The Aun-qa International Assessment On January 13 - 16, 2025 Lot 1 ₱ 95,000.00 ₱ 95,000.00 1 Catering Services For The Assessors & Secretariat (mixed Of Halal Food & Vegetarian, Assisted Buffet) For The Aun-qa International On-site Assessment On January 13-16, 2025 For 9pax/day @500.00/pax X 3 Days. Day 0 (january 13, 2025) Pm Snacks: P 125.00 ( To Be Served Around 2-2:30 Pm); Day 1 (january 14, 2025): Am Snacks: P 125.00 (to Be Served At 10:30 Am), Lunch: P 250.00 (to Be Served Around 12:00-12:15 Pm), Pm Snacks: P 125.00 (to Be Served Around 2:30-2:45pm); Day 2 (january 15, 2025): Am Snacks: P 125.00 (to Be Served Around 10-10:15 Am), Lunch: P 250.00 (to Be Served At 12:00nn), Pm Snacks: P 125.00 (to Be Served Around 2:30-2:45pm); Day 3 (january 16, 2025): Am Snacks: P 125.00 (to Be Served At 10:00 Am), Lunch: P 250.00 (to Be Served Around 11:00-11:15 Am); Venue: Tba Note: Set Of Menu Will Be Given Upon Awarding Of Conract To Winning Supplier/caterer (see Attached Food Preference Of Assessors & Secretariat) 2 "catering Services For The Interviewees (admin Staffs/faculty & Students) And Upb Officials (assisted Buffet) For The Aun-qa International On-site Assessment On January 13-16, 2025 Day 0 (january 13, 2024): Pm Snacks For 17 Pax@125.00/pax (to Be Served Around 2-2:30pm); Day 1 (january 14, 2025): Am Snacks For 56pax@125.00/pax (to Be Served At 10:30 Am), Lunch For 52pax@250.00/pax (to Be Served Around 12:00-12:15 Pm), Pm Snacks For 45pax@125.00 (to Be Served Around 2:30-2:45pm), Dinner For 95 Pax@250.00/pax (to Be Served Around 6-6:15 Pm); Day 2 (january 15, 2025): Am Snacks For 20pax@125.00/pax (to Be Served Around 10-10:15 Am), Lunch: For 20pax@250.00/pax (to Be Served At12:00nn), Pm Snacks For 27pax@125.00/pax (to Be Served Around 2:30-2:45pm); Day 3 (january 16, 2025): Am Snacks For 51pax@125.00/pax (to Be Served At 10:00 Am), Lunch For 51pax@250.00/pax (to Be Served Around 11:00-11:15 Am); Venue: Tba " Note: Set Of Menu To Be Given Upon Awarding Of Contract To The Winning Supplier/caterer Mode Of Payment: Bid Price Shall Be Inclusive Of All Taxes And Charges. Payment Shall Be Billed And Paid Monthly Based On The Actual Number Of Pax Ordered. Supplier Will Be Informed 4-5 Days Prior To The Event. Contract Award: Per Lot Delivery Period: Catering Services For The Aun-qa International Assessment On January 13 - 16, 2025 Mode Of Payment: 30 Days Upon Receipt Of Statement Of Billing Or Invoice. Payment Will Be Based On The Actual No. Of Pax Attending In Case Of A Meeting. Provision For Change In Menu, Place Of Delivery And Schedule: Four (4) - Five (5) Calendar Days Before The Scheduled Event. *indicating A Price/amount Under "quoted Unit Price" Shall Mean That Bidder Will Comply With The Technical Specification Of The Item Even Without A Check On The Compliance Column; Otherwise, Bidder Must Provide A Counter-offer. Reminders: A. A Recently Expired Mayor’s/business Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit. However, A Copy Of Your Mayor's Or Business Permit Shall Be Required To Be Submitted After Award Of Contract But Before Payment. B. Procuring Entities Already Maintaining An Updated File Of Any Of The Bidder’s Above-mentioned Requirements, Whether Through The Philgeps Certificate Of Registration And Membership Or Its Own Records, May No Longer Require Re-submission Of Specific Documentary Requirements. ꙳꙳꙳ Nothing Follows ꙳꙳꙳ Total: ₱ 95,000.00 Total Quoted Amount In Words: After Having Carefully Read And Accepted Your General Conditions, I/we Quote You On The Items At Prices Noted Above. Name Of The Company: Tel. No. : Address: Fax No. : Name Of Representative: Email Address: Position: Signature: Date: