United Nations Secretariat Tender

The United Nations Office At Nairobi (unon) Invites Suitably Qualified Firms To Submit Their Expression Of Interest To Participate In The Upcoming Competitive Bidding Exercise For The Provision Of A Tailor-made Event Management Software For Its Client, Un-habitat. Un-habitat Is Interested In Procuring A Company To Host The Event Management Software Application For Its Events. It Seeks A Service Provider Who Will Adapt And Further Develop An Existing Tailor-made Event Management Software For Servicing Its Conferences And Events. It Should Build On The Existing Software For Data Information Management, Registration, Participant Management, Exhibition Booking, Event Application And Event Programming With Editing Functions Of The Profile And Data By The Participant, Aiming To Provide An Integrated Suite Of Applications For End-to-end Solution For Managing Conferences And Events. The Software Application And Required Services Are As Follows: - Compatibility With All Standard Web Browsers. - Software Capabilities, Allowing The Addition Or Removal Of Features During The Registration Or Application Process - Participant Account System Should Allow User To Submit Either A Personal Registration Or An Event Application And Centralized Management Mode Has To Be Through A Dashboard. - Create Online Landing Platforms Matching With Un-habitat And Event Branding. - Allow Integration Into Other Online Platforms Through Api, I.e. Apps, Virtual Meetings Or Other Software. - Ensure Participants Password Protected Profile And Multiple Usage For Other Events. - Allow Registration For Event (online And Onsite) With Onsite Management System Run Locally On A Secure Server Which Must Be Tolerant To Connection Losses. - Issuance Of Photo Badges And Keep Track Of A Participant List And Attendance In Each Meeting Room Through Scan Of The Badge. - Allow Surveys To Be Run Among Participants In The Event. - Allow Mass Mailing Through The Software Application. - Create Online Forms Taking Into Account The Needs Of Persons With Visual Impairment And Allow The Possibility Of Multiple Languages. - Software Application Should Be Able To Support Up To 20,000 (expandable) Users Per Event. - Vendor To Host Software Under Secure Server. - Vendor Will Provide Customer Support Via Phone And Email At Least During Weekdays During Working Hours And During An Event. Additional Details, Specifications And Terms Of Reference Shall Be Provided In The Tender Document To Be Issued Subsequent To This Eoi