United Nations Population Fund Tender

Video Production 2d & Request For Quotation Rfq Nº Unfpa/lka/rfq/2024/04 – Video Production 2d     Dear Sir/madam,   Unfpa Hereby Solicits A Quotation For The Following Items:   Expected Delivery – Production Of Two End-of-project Videos Blending 2d Animation And Live-action   Vat – Unfpa Is Exempt From Vat. Please Submit Your Quotation Excluding Vat. Relevant Government Approvals Will Be Shared With Selected Suppliers.   Minimum Specifications Are As Follows:   Videos To Be Maximum 3-minutes Long Cost To Include: Storyboarding / Animations / Data And Info Visualization / Stock Video / Music / Voice Over / Translations   The Humanitarian Project's Conclusion Offers A Chance To Craft Powerful Videos Using Data Visualizations That Blend Live Action With 2d Animations, Effectively Summarizing The Projects.   Requirements: Production Of Two Videos Blending 2d Animation And Live-action (the Live-action Footage Will Be Provided By Unfpa) Videos To Be 2-3 Minutes Cost To Include: Storyboarding / Animations / Data And Info Visualization / Stock Video / Music / Voice Over / Translations The Production Duration Is 3 Weeks From Storyboarding To Providing A Final Product The Company Needs To Supply Us With Previous 2d And Live-action Blended Footage From Their Past Projects At Least 5 Years Of Experience creating Blended 2d Animation And Live-action Videos required    unfpa Will Supply The Theme Related Video Content For Animation   About Unfpa   Unfpa, The United Nations Population Fund (unfpa), Is An International Development Agency That Works To Deliver A World Where Every Pregnancy Is Wanted, Every Childbirth Is Safe And Every Young Person’s Potential Is Fulfilled.     Unfpa Is The Lead Un Agency That Expands The Possibilities For Women And Young People To Lead Healthy Sexual And Reproductive Lives. To Read More About Unfpa, Please Go To: Unfpa About Us   Questions Questions Or Requests For Further Clarifications Should Be Submitted In Writing To The Contact Person Below:   Name Of Contact Person At Unfpa: Muditha Abeywickrama Mobile Nº: +94 076 2077736 Email Address Of Contact Person: Mabeywickrama@unfpa.org     The Deadline For Submission Of Questions Is 19 February 2024, 12:00 Pm, Colombo Time. Questions Will Be Answered In Writing And Shared With All Parties As Soon As Possible After This Deadline.   Technical Clarification – Kosala Kumara (communication Analyst) – Phone/whatsapp +94-77-191-4999 Or Email Kumara@unfpa.org     Eligible Bidders This Request For Quotation Is Open To All Eligible Bidders; To Be Considered An Eligible Bidder For This Solicitation Process You Must Comply With The Following:   A Bidder Must Be A Legally Constituted Company That Can Provide The Requested Products And Have Legal Capacity To Enter Into A Contract With Unfpa To Deliver In Sri Lanka, Or Through An Authorized Representative. A Bidder Must Not Have A Conflict Of Interest Regarding The Solicitation Process Or With The Technical Specifications. Bidders Found To Have A Conflict Of Interest Shall Be Disqualified. At The Time Of Bid Submission, The Bidder, Including Any Jv/consortium Members, Is Not Under Procurement Prohibitions Derived From The Compendium Of United Nations Security Council Sanctions Lists And Has Not Been Suspended, Debarred, Sanctioned Or Otherwise Identified As Ineligible By Any Un Organization Or The World Bank Group. Bidders Must Adhere To The Un Supplier Code Of Conduct, Which May Be Found By Clicking On Un Supplier Code Of Conduct.   Content Of Quotations Quotations Should Be Submitted In A Single Email Whenever Possible, Depending On File Size. Suppliers Should Submit Complete Bids For Respective Items Will Be Accepted. Quotations Must Contain:   Duly Filled And Signed Specification Compliance Sheet In Response To The Requirements Outlined In The Specifications, For The Items Quoted. Price Quotation, To Be Submitted Strictly In Accordance With Price Quotation Form. If A Supplier Requires Advance Payments, They Must Confirm Their Ability To Provide A Bank Guarantee For The Advance Payment Amount.    Both Parts Of The Quotation Must Be Signed By The Company’s Relevant Authority And Submitted In Pdf Format.   Instructions For Submission Quotations Should Be Prepared Based On The Guidelines Set Forth In Section Iv Above, Along With A Properly Filled Out And Signed Price Quotation Form And Are To Be Sent By Email To The Contact Person Indicated Below No Later Than:  22nd  february 2024 - 12:00 Pm Colombo Time[1].   Name Of Contact Person At Unfpa: Muditha Abeywickrama Email Address Of Bid Submission: Lk-procurement@unfpa.org     Please Note The Following Guidelines For Electronic Submissions:   The Following Reference Must Be Included In The Email Subject Line: Rfq Nº Unfpa/lka/rfq/2024/04– Video Production 03 Minutes. Proposals That Do Not Contain The Correct Email Subject Line May Be Overlooked By The Procurement Officer And Therefore Not Considered. The Total Email Size May Not Exceed 20 Mb (including Email Body, Encoded Attachments And Headers). Where The Technical Details Are In Large Electronic Files, It Is Recommended That These Be Sent Separately Before The Deadline. Any Quotation Submitted Will Be Regarded As An Offer By The Bidder And Does Not Constitute Or Imply Acceptance Of The Quotation By Unfpa. Unfpa Is Under No Obligation To Award A Contract To Any Bidder As A Result Of This Rfq.    Overview Of Evaluation Process Quotations Will Be Evaluated Based On The Compliance With The Specifications, Quality Measurements, Warrantee Terms And The Cost Of The Goods As Per Price Quote.   The Evaluation Will Be Carried Out In A Two-step Process By An Ad-hoc Evaluation Panel.   Award In Case Of A Satisfactory Result From The Evaluation Process, Unfpa Shall Award A Purchase Order To The Lowest Priced Bidder Whose Bid Has Been Determined To Be Substantially Compliant With The Bidding Documents And Technical Specification.   Right To Vary Requirements At Time Of Award Unfpa Reserves The Right At The Time Of Award Of Contract To Increase Or Decrease, By Up To 20%, The Volume Of Services Specified In This Rfq Without Any Change In Unit Prices Or Other Terms And Conditions.   Payment Terms Unfpa Payment Terms Are Net 30 Days Upon Receipt Of Invoice And Other Documentation Required By The Contract.   Fraud And Corruption Unfpa Is Committed To Preventing, Identifying, And Addressing All Acts Of Fraud Against Unfpa, As Well As Against Third Parties Involved In Unfpa Activities. Unfpa’s Policy Regarding Fraud And Corruption Is Available Here:  Fraud Policy. Submission Of A Proposal Implies That The Bidder Is Aware Of This Policy.   Suppliers, Their Subsidiaries, Agents, Intermediaries And Principals Must Cooperate With The Unfpa Office Of Audit And Investigations Services As Well As With Any Other Oversight Entity Authorized By The Executive Director And With The Unfpa Ethics Advisor As And When Required.  Such Cooperation Shall Include, But Not Be Limited To, The Following: Access To All Employees, Representatives’ Agents And Assignees Of The Vendor; As Well As Production Of All Documents Requested, Including Financial Records.  Failure To Fully Cooperate With Investigations Will Be Considered Sufficient Grounds To Allow Unfpa To Repudiate And Terminate The Agreement, And To Debar And Remove The Supplier From Unfpa's List Of Registered Suppliers.   A Confidential Anti-fraud Hotline Is Available To Any Bidder To Report Suspicious Fraudulent Activities At Unfpa Investigation Hotline.   Zero Tolerance Unfpa Has Adopted A Zero-tolerance Policy On Gifts And Hospitality. Suppliers Are Therefore Requested Not To Send Gifts Or Offer Hospitality To Unfpa Personnel. Further Details On This Policy Are Available Here: Zero Tolerance Policy.   Rfq Protest Bidder(s) Perceiving That They Have Been Unjustly Or Unfairly Treated In Connection With A Solicitation, Evaluation, Or Award Of A Contract May Submit A Complaint To The Unfpa Representative Mr. Kunle Adeniyi, At Adeniyi@unfpa.org. Should The Supplier Be Unsatisfied With The Reply Provided By The Unfpa Head Of The Business Unit, The Supplier May Contact The Chief, Supply Chain Management Unit At Supplychain@unfpa.org.   Disclaimer Should Any Of The Links In This Rfq Document Be Unavailable Or Inaccessible For Any Reason, Bidders Can Contact The Procurement Officer In Charge Of The Procurement To Request For Them To Share A Pdf Version Of Such Document(s).           Quotation Form   Name Of Bidder: _____________________ Date Of Bid: ______________________ Request For Quotation No: Lka/rfq /2024/04 Currency Of Bid Price: Lkr Delivery Time (15 Days ): As Per Specification Expiration Of Validity Of Quotation (the Quotation Shall Be Valid For A Period Of At Least 3 Months After The Closing Date.):   Please Find Attached Specification Compliance Form Which Needs To Be Filled And Submitted By The Supplier Together With This Price Quotation Form   Item No. Item Description Qty   Unit Price Total Price Lkr Delivery Date 01 Video Production & Editing 01     30th   march               Total Amount         Any Other Charges If Applicable         Grand Total         Vendor’s Comments:               I Hereby Certify That The Company Mentioned Above, Which I Am Duly Authorized To Sign For, Has Reviewed Rfq Unfpa/lka/rfq/2024/04 Including All Annexes, Amendments To The Rfq Document (if Applicable) And The Responses Provided By Unfpa On Clarification Questions From The Prospective Service Providers.  Further, The Company Accepts The General Conditions Of Contract For Unfpa (http://www.unfpa.org/resources/unfpa-general-conditions-contract) And We Will Abide By This Quotation Until It Expires.             Name And Title Date And Place   Rubber Stamp:     Annex I: General Conditions Of Contracts: De Minimis Contracts     This Request For Quotation Is Subject To Unfpa’s General Conditions Of Contract: De Minimis Contracts, Which Are Available In: English, Spanish And French   [1] Http://www.timeanddate.com/worldclock/city.html?n=69