United Nations Development Programme Tender

Dear Sir / Madam:   We Kindly Request You To Submit Your Quotation For Cafeteria Services For Undp Office Compound In Khartoum, As Detailed In Annex 1 Of This Rfq.  When Preparing Your Quotation, Please Be Guided By The Form Attached Hereto As Annex 2, Annex 3 And Annex 4.    Bidders Who Are Registered On The E-tendering Will Be Able To Download The Complete Bidding Documents From The E-tendering Website At: Https://etendering.partneragencies.org Event Id: Sdn10-rfq-20-051 Documents Should Be Submitted On Or Before The Deadline November 16, 2020 , 14: 00 Hours (gmt +2):     It Shall Remain Your Responsibility To Ensure That Your Quotation Will Reach The Address Above On Or Before The Deadline.  Quotations That Are Received By Undp After The Deadline Indicated Above, For Whatever Reason, Shall Not Be Considered For Evaluation.   For Any Further Enquiries, Please Send It To The Following Email 72 Hours Before Closure Date:  Azhar.abdalla@undp.org And Copying Ei.cho.nyunt@undp.org [do Not Use These Emails For The Submission Of Your Offers]. Offers Submitted Through Fax Will Be Rejected.   Please Take Note Of The Following Requirements And Conditions Pertaining To The Supply Of The Abovementioned Good/s:    Goods Offered Shall Be Reviewed Based On Completeness And Compliance Of The Quotation With The Minimum Specifications Described Above And Any Other Annexes Providing Details Of Undp Requirements.   The Quotation That Complies With All The Specifications, Requirements And Offers The Lowest Price, As Well As All Other Evaluation Criteria Indicated, Shall Be Selected.  Any Offer That Does Not Meet The Requirements Shall Be Rejected.   Any Discrepancy Between The Unit Price And The Total Price (obtained By Multiplying The Unit Price And Quantity) Shall Be Re-computed By Undp.  The Unit Price Shall Prevail, And The Total Price Shall Be Corrected.  If The Supplier Does Not Accept The Final Price Based On Undp’s Re-computation And Correction Of Errors, Its Quotation Will Be Rejected.     After Undp Has Identified The Lowest Price Offer, Undp Reserves The Right To Award The Contract Based Only On The Prices Of The Goods If The Transportation Cost (freight And Insurance) Is Found To Be Higher Than Undp’s Own Estimated Cost If Sourced From Its Own Freight Forwarder And Insurance Provider.    At Any Time During The Validity Of The Quotation, No Price Variation Due To Escalation, Inflation, Fluctuation In Exchange Rates, Or Any Other Market Factors Shall Be Accepted By Undp After It Has Received The Quotation.at The Time Of Award Of Contract Or Purchase Order, Undp Reserves The Right To Vary (increase Or Decrease) The Quantity Of Services And/or Goods, By Up To A Maximum Twenty-five Per Cent (25%) Of The Total Offer, Without Any Change In The Unit Price Or Other Terms And Conditions.    Any Purchase Order That Will Be Issued As A Result Of This Rfq Shall Be Subject To The General Terms And Conditions Attached Hereto.  The Mere Act Of Submission Of A Quotation Implies That The Vendor Accepts Without Question The General Terms And Conditions Of Undp Indicated Above - Http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html .   Undp Is Not Bound To Accept Any Quotation, Nor Award A Contract/purchase Order, Nor Be Responsible For Any Costs Associated With A Supplier’s Preparation And Submission Of A Quotation, Regardless Of The Outcome Or The Manner Of Conducting The Selection Process.                 Please Be Advised That Undp’s Vendor Protest Procedure Is Intended To Afford An Opportunity To Appeal For Persons Or Firms Not Awarded A Purchase Order Or Contract In A Competitive Procurement Process.  In The Event That You Believe You Have Not Been Fairly Treated, You Can Find Detailed Information About Vendor Protest Procedures In The Following Link: Http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/               Undp Encourages Every Prospective Vendor To Avoid And Prevent Conflicts Of Interest, By Disclosing To Undp If You, Or Any Of Your Affiliates Or Personnel, Were Involved In The Preparation Of The Requirements, Design, Specifications, Cost Estimates, And Other Information Used In This Rfq.    Undp Implements A Zero Tolerance On Fraud And Other Proscribed Practices And Is Committed To Identifying And Addressing All Such Acts And Practices Against Undp, As Well As Third Parties Involved In Undp Activities.  Undp Expects Its Suppliers To Adhere To The Un Supplier Code Of Conduct Found In This Link : Http://www.un.org/depts/ptd/pdf/conduct_english.pdf     Thank You And We Look Forward To Receiving Your Quotation.   Issued By:                                                                      Approved By:         ____________________________                                         ____________________________             Name: Azhar Sholgami Title: Procurement Officer Date: 15 October 2020           Name: Ei Cho Nyunt Title: Head Of Procurement Date: 15 October 2020