Transportation Tenders

Details: Description Project Title : Construction Of Isolation Building With Negative Pressure – Phase Iii Location : Devmh Compound, Bood, Ubay, Bohol Estimated Project Cost : Php 10,000,000.00 Terms Of Reference Summary Of Works A. General Requirements I. Mobilization/demobilization • The Work Consists Of The Mobilization And Demobilization Of The Contractor’s Forces And Equipment Necessary For Performing The Work Required Under The Contract. Ii. Permits And Licenses • Process And Submit Electrical Design Review Including Sign And Seal Of Electrical Plans, Electrical Review, Analysis, Computations And Signature Of Pee On Electrical Plans And Including All Forms And Plans For The Application Of Permit To Construct (ptc) For Doh Licensing. Design And Analysis Should Be Submitted Prior To Commencement Of Civil Works. Iii. Temporary Facilities • Temporary Facilities Shall Be Provided During The Construction Period And Will Be Constructed Within The Hospital Compound, Which Shall Serve As The Field Office, Storage Of Materials And Bunkhouse For The Workers. The Contractor Shall Provide And Maintain Temporary Power & Lighting, Temporary Water Service & Security Within The Construction Site. Iv. Health, Safety & Environment Control (complete Ppe, Safety Equipment & Devices & Safety Accessories And Signages) • Safety/warning Signage Must Be Placed By The Contractor On The Construction Area With Clear Demarcation Of Construction Zones To Prevent Unauthorized Access. • Detours And Closures: Provide Directions For Alternate Routes And Notice Of Any Closed Areas. • Hazard Notifications: Provide Signs Indicating Potential Dangers In Construction Areas (e.g., "hard Hat Area," "no Entry"). • Emergency Information: Clear Guidance On Emergency Exits And Procedures During Construction. • Fall Protection: Always Use Safety Harnesses And Guardrails. • Weather Conditions: Avoid Dismantling In High Winds, Rain, Or Extreme Temperatures. • Team Communication: Maintain Clear Communication Among Team Members And Healthcare Facility Engineering Team To Coordinate Movements And Tasks. V. As-built (record) Drawings & Related Documents • Submit One (1) Completed Set Of Signed And Sealed As-built Plans (whiteprint Copy) • Submit One (1) Set Of Electronic Files Of Signed And Sealed As-built Plans (cadd Editable File) • The Drawings Shall Be Supplemented With Descriptive Specification As Appropriate To Clearly Record The Exact Form And Content Of Work Described In This Specification And On The Drawings. • Maintain A Complete And Accurate Record Of All Changes Or Deviations To The Contract Documents And Shop Drawings In The Trade Contractor’s Field Office. Such Record Copy Shall Indicate The Work As Actually Constructed And Be Available For Hospital Appointed Engineer To Review. • Incorporate All Minor Revisions And Clarifications Noted Thru The Field Modification Process Which May Not Necessarily Be Shown On The Architectural Drawings Or Issued As Addenda, Bulletins, Or Change Orders. • Field Changes Shall Be Neatly And Correctly Shown On One Set Of Record Prints On A Daily Basis By The Foreman, Or Superintendent Of Ea • Ch Trade; And This Set Will Act As A Record Set At Completion Of The Work And Is Intended To Be Of Assistance To The Trade Contractor In Preparing Record Documents. Vi. Material Sustainability • The Contractor Shall Use At Least Ten Percent (10%) Locally Manufactured Materials For The Project. Submit Purchase Order And Other Supporting Documents As Evidence. • The Contractor Shall Avoid Using Building Materials/products That Contain Toxic Chemicals Or Use Materials That Are Low In Volatile Organic Compound. Please Refer To The Following Materials Specification As Stated On This Terms Of Reference. • The Contractor Shall Only Used Light Bulbs And Electrical Devices With More Efficient Models And Type As Specified On Approved And Signed Bill Of Quantities (e.g. Led Bulbs). Submit Purchase Order And Other Supporting Documents As Evidence. • The Contractor Shall Conform To The Following Painting And Other Wet Applied Materials (such As Coatings, Sealants) Requirements: 1. Only Qualified Products With Mpi "environmentally Friendly" E1 E2 E3 Rating Will Be Used. Paints, Coatings, Thinners, Solvents, Cleaners And Other Fluids Used In Repainting, Shall:  Not Contain Methylene Chloride, Chlorinated Hydrocarbons, Toxic Metal Pigments.  Be Manufactured Without Compounds Which Contribute To Ozone Depletion In The Upper Atmosphere.  Be Manufactured Without Compounds Which Contribute To Smog In The Lower Atmosphere. Be Manufactured In A Manner Where Matter Generating A 'biochemical Oxygen Demand' (bod) In Undiluted Production Plant Effluent Discharged To A Natural Watercourse Or A Sewage Treatment Facility Lacking Secondary Treatment Does Not Exceed 15 Mg/l.  Be Manufactured In A Manner Where The Total Suspended Solids (tss) Content In Undiluted Production Plant Effluent Discharged To A Natural Watercourse Or A Sewage Treatment Facility Lacking Secondary Treatment Does Not Exceed 15 Mg/l. 2. Paints And Coatings Must Be Manufactured And Transported In A Manner That Steps Of Processes, Including Disposal Of Waste Products Arising There From, Will Meet Requirements Of Applicable Governmental Acts, By-laws And Regulations In The Philippines. 3. Paints And Coatings Must Not Be Formulated Or Manufactured With Formaldehyde, Halogenated Solvents, Mercury, Lead, Cadmium, Hexavalent Chromium Or Their Compounds. Eco Labeled. 4. Anti-corrosive Coatings: Provide A Certification By The Manufacturer That Products Supplied Comply With The Volatile Organic Compound (voc) And Chemical Component Restrictions Of Green Seal Environmental Standard Gc-03, If The Product Is An Anti-corrosive Coating Applied Indoors And On-site. 5. Other Interior Coatings: If The Product Is Applied Indoors And On-site, And Not Covered By Both The Green Seal Environmental Standard Gs-11 And Standard Gc-03, Provide A Certification By The Manufacturer That Products Supplied Comply With The Chemical Component Restrictions Of The Green Seal Environmental Standard Gs-11, Paints, And Comply With The Volatile Organic Compound (voc) Restrictions Of The State Of California Air Resources Board (carb) Suggested Control Measure For Architectural Coatings, And The South Coast Air Quality Management District Rule 1113: Architectural Coatings B. Civil Works I. Site Works • The Contractor Shall Be Responsible In Setting Out Reference Lines, Elevations (lines And Grades) Prior And During The Execution Of The Works. All References Shall Be Maintained And Protected By The Contractor At His Own Expense. Disturbed References Shall Be Restored To Its Original Position Without Extra Cost To The Healthcare Facility. • Work Includes But Is Not Limited To:  Dismantling Of Chb Walls For Windows 01, 02 & 03  Dismantling Of Chb Walls For Doors 01 & 02  Dismantling Of Ceiling Board For Installation Of Additional Mepfs Works  Scaffolding For Painting Works (installation & Dismantling)  Roof Deck Coring Works For Mepfs Ii. Structural & Concrete Works (refer Applicable Sections On Chapter 4 Of The Nscp, For Quality Of Materials, Workmanship, Execution, Acceptance, Etc.) Iii.1. General • Provide All Labor, Materials, Equipment, Transportation, And Services Required To Complete All Work Specified Herein Indicated Or As Shown On The Drawings. • Work Includes But Is Not Limited To:  Slab On-grade, 3500 Psi (ground Floor Ramp Area Slab, Grid A-f, 1-2)  Concrete Countertop Sink, 3500 Psi  Stiffener Columns And Lintel Beams At Door And Window Openings, Every 3m Width And 2.1m Height Of Chb 2500 Psi Iii.2. Standards • Except As Modified By Governing Codes And By Contract Documents, Comply With The Provisions And Recommendations Of The Following, Latest Edition:  Ansi American National Standards Institute  Astm American Society For Testing Of Materials  Aci American Concrete Institute  Nbcp National Building Code Of The Philippines And Its Revised Irr  Nscp National Structural Code Of The Philippines Iii.3. Concrete • Structural Concrete – Monolithic Concrete Pouring Using Concrete Strength 3,500 Psi, Class Aa Ready Mix Or Job Mixed Concrete Together With The Concrete Cylinder Sample For Testing Materials. • Concrete Mix Shall Be Subject To Adjustment To Attain The Required Strength Or Desired Mix Consistency, Subject To Approval Of The Hospital Engineer. • Portland Cement, Type 1 • Manufactured Or River-run Run Gravel For Structural Concrete, ¾ “max Properly Graded” • Washed Sand For Structural Concrete • Water: Use Potable Water Free From Alkaline Or Deleterious Substance That May Affect The Strength Of Concrete. Use Of Rain Water Will Not Be Permitted. • All Materials Shall Be Free From Clay, Lumps Or Any Deleterious Object Or Matter That Will Impair The Strength Of Concrete. • Mixing Shall Be Thoroughly Done In A Mixer Of An Approved Size And Type To Insure A Uniform Distribution Of The Materials Throughout The Mass. • Site-mixed Concrete (job Mixed Concrete) - All Structural Concrete Shall Be Machine-mixed For At Least 1 ½ Minutes After All Materials Including Water Are In The Mixing Drum. No Hand Mixing Shall Be Allowed, Except In Case Of Emergency Of Breakdown During Pouring Operations. • Ready-mixed Concrete - Mixed And Delivered From A Plant Approved By The Project Manager, And Shall Be In Strict Compliance With The Requirements Set Forth In Astm C94. • Concrete Shall Be Placed Only After All Formworks, Materials To Be Embedded, And Preparation Of Surface Involved In The Placing Have Been Inspected And Approved By The Hospital Engineer. The Contractor Shall Provide Equipment And Shall Employ Methods That Will Minimize Separation Of Aggregates From The Concrete Mix. Concrete In Columns Shall Be Placed In One Continuous Operation. Concrete In Girders, Beams And Slabs In Superstructures Shall Be Poured In A Monolithic And Continuous Manner. No Construction Joint Shall Be Allowed On Any Part Of The Structure Without The Approval Of The Hospital Engineer. • Slump Of Concrete Shall Not Exceed 3 Inches • Placement Of Concrete Shall Be In Accordance To Standard Norms, When Using Portable Concrete Mixers. • Cure Concrete Sprinkling Water And Wetted Continuously For 7-day Period. Iii.4. Thermal Moisture Protection • Except As Modified By Governing Codes And By Contract Documents, Comply With The Provisions And Recommendations Of The Following, Latest Edition:  Ansi American National Standards Institute  Astm American Society For Testing Of Materials  Aci American Concrete Institute  Nbcp National Building Code Of The Philippines And Its Revised Irr  Nscp National Structural Code Of The Philippines Iii.5. Steel Reinforcements • Steel Reinforcements Shall Be Astm A615, Deformed Steel Bars, Grade 40. • Supply, Fabricate And Install Reinforcing Steel As Shown On Drawings. Placing Of Steel Reinforcements Shall Be In Accordance With Current Industry (local) Code (or Aci-347). • Secure The Reinforcements Using #16 G.i. Tie Wires. • Steel Reinforcement Shall Be Provided Together With All The Necessary Tie Wires, Spacers, Support And Other Necessary Devices. Reinforcing Steel Shall Be Accurately Cut And Bent In Accordance With The Approved Detailed Reinforcement Drawings. The Hospital Engineer May Require The Contractor To Prepare And Submit Bar Cutting Schedule Prior To Fabrication Of Reinforcing Steel Bars. • Steel Reinforcements Shall Be Free From Mill Scales, Rusts, Oils, Contamination That Will Impair The Bonding Property To Concrete. Iii.6. Structural Steel, Metal Works (refer Chapter 5 Of The Nscp) • Provide All Labor, Materials, Equipment, Transportation, And Services Required To Complete All Work Specified Herein Indicated Or As Shown On The Drawings. • Work Includes But Is Not Limited To:  Prefabrication Of Façade Louver Installation • Materials Steel And Metals For The Works Shall Meet The Requirements Of Astm A36, Hot-rolled Shapes And Plates. • All Steels Shall Be Primed With Epoxy-based Paint With -2- Finish Coats, Color Sample Must Be Submitted To Architect’s/engineer’s For Approval. Substrate Preparation Shall Meet The Requirements Of The Applicable Clauses Of The Steel Structures Painting Council, For Industrial Type Of Construction. All Surfaces Shall Be Free From Mill Scale, Rusts, Oils Or Any Contaminants Detrimental To Adhesion Of Paint. • Welding Works Shall Be In Accordance With Structural Welding Code (american Welding Society-d1.1, Latest Edition). Welding Electrodes Shall Be E6013 And E6012, Minimum, Meeting The Requirements Of Aws A.5. All Welders Shall Meet The Qualifications Under The Aws Codes And Standards. • All Works Under This Item Shall Be Subject To Verification By The Engineer Prior To Commencement Of Fabrication. Contractor Is To Submit Shop Drawings For Architect’s/engineer’s Review Prior To Execution. Iii.7. Formworks • All Forms Shall Be Designed By The Contractor For A Safe Construction Activity And Installed To Dimensions Shown On The Drawings. • Use Phenolic Boards On Formworks With Shoring Supports. • Forms Shall Be Used Whenever Necessary To Confine The Concrete And Shape It To The Required Lines And Dimensions, Or To Protect The Concrete From Contamination. Forms Shall Have Sufficient Strength To Withstand The Pressure Resulting From Placement And Vibration Of The Concrete, And Shall Be Maintained Rigidly In Correct Position. Forms Shall Be Sufficiently Tight To Prevent Loss Of Mortar From The Concrete. • Stripping Of Forms Shall Only Commence After The Concrete Has Gained Sufficient Strength (min Of 7 Days) For Major Structural Elements. C. Thermal Moisture Protection Furnish Materials And Labor And All Incidentals Necessary For The Completion Of All Thermal Moisture Protection Works Shown On Drawings And As Herein Specified. I. Moisture Protection – Cold Fluid Applied Waterproofing • Work Includes But Is Not Limited To:  Waterproofing Of All Toilet Floors  Waterproofing Of Roof Deck • Project Conditions:  Proceed With Waterproofing Operations Only After Substrate Construction And Penetrating Work Have Been Completed.  Proceed With Waterproofing Operations Only When Existing And Forecast Weather Conditions Will Permit Work To Be Performed In Accordance With Manufacturer’s Recommendations. Ii. Leak Plug: Rapid-setting Mortar For Plugging Leaks On Concrete & Sealant On Pipe Penetrations & Embedded Steel Ladder • Provide Leak Plug That Is An Ultra-rapid Set Plugging Mortar For Sealing Running Water Leaks Where Conventional Mortars Would Otherwise Be Washed Away. It Should Be Ideal For Sealing Leaks Before Applying Waterproof Renders In Cistern Tanks. Upon Setting, The Product Should Develop Excellent Structural Strength And Water Tightness. It Is Supplied As A Dry Powder That Needs Only The Addition Of Water. • Specifications:  Rapid-setting, Stopping Leaks Instantly  Easy To Use – Just Add Water  Durable – Provides Sufficient Strength  Chloride-free – Doesn’t Cause Corrosion, And Non-toxic • Uses For:  Sealing And Creating Coving On Corner Joints  Stopping Leaks  Filling Holes Before Waterproofing, Including The Cold-joints • Surface Preparation: Surfaces Should Be Brushed Clean To Remove Loose Material, Dust, And Laitance. Holes To Be Patched Should Be Cut Back To A Depth Of 20mm, And Feather Edges Must Not Be Allowed. Allowance Should Be Made For Wastage When Estimating. • General Application: Strictly Comply With Manufacturer's Written Installation Instructions, Including Preparation Of Substrate Surfaces, Detail Coatings Of Joints And Planar Changes In Substrate, And Priming Of Substrates. Apply The Mixed Leak Plug In Place, Ensuring Maximum Contact With The Substrate Before The Material Sets. If Being Used To Plug A Running Water Leak, The Mixed Leak Plug Should Be Held In Place Until It Reaches The Initial Set. Iii. Sealant On Pipe Penetrations • Provide A Heavy-duty Sealant That Is A Formulated Polymer Which Serves As A Multi-purpose Adhesive And Sealant. It Is A Rubber-like, Flexible, Single Component, Moisture Cure Adhesive, And Sealant That Is Engineered For The Bonding And Sealing Needs Of The Construction And Automotive Industry. • Specifications:  Heavy Duty Adhesive And Sealant  Excellent Adhesion To A Wide Variety Of Substrates  Interior / Exterior Application  Highly Flexible And Elastic  Durable With High Tensile And Shear Strength  Uv And Weather Resistance  Paintable  Easy Clean Up  Non-staining  No Solvent, Isocyanate, Voc Iv. Two-component, Flexible Cementitious Waterproofing Membrane • Provide A Two-component, Flexible Cementitious Waterproofing Membrane, Consisting Of A Selected Cement Blend With Well-graded Fillers And Synthetic Resin. • Specifications:  Flexible, Durable And Weather-resistant  Excellent Adhesion To Most Substrates  Excellent Waterproofing Qualities – Able To Withstand High Hydrostatic Pressure  Breathable Membrane – Permeable To Water Vapor And Yet Impermeable To Water  Bridge Hairline Cracks  Non-toxic – Suitable For Use In Waterproofing Of Potable Water Tanks  Can Be Applied Onto Damp Surfaces • General Applications: For Horizontal And Vertical Surfaces, A Roller And/or Paint Brush May Be Used To Apply The Slurry. Care Must Be Taken To Ensure That Air Is Not Entrapped In The Membrane. Apply The First Coat And Work Generously To Fill All The Pores And Honeycombs. Allow The Membrane To Dry For Approximately 2 To 3 Hours Before Application Of The Second Coat. The Second Coat Must Be Applied In A Crosswise Manner To Ensure An Even Coverage. Allow A Minimum Curing Time Interval Of 15 To 72 Hours Before Laying The Screed Or Performing A Ponding Test. Should The Ponding Test Exceed 4 Hours, A Minimum Curing Time Interval Of 72 Hours Is Recommended. Concrete Topping Is Recommended For Exposed Areas Subject To Regular Traffic. Apply A Thin Film Of Bonding Agent Before Applying The Concrete Topping. D. Architectural Works Furnish Materials And Labor And All Incidentals Necessary For The Completion Of All Architectural Works Shown On Drawings And As Herein Specified. I. Paint Finishes • Paint Materials And Samples Swatches Shall Be Approved By The Architect. • Examine Substrate And Conditions Under Which Painting Will Be Performed. Proceed With The Work Only When Conditions Are Satisfactory. • Do Not Paint Over Dirt, Rust, Scale, Grease, Moisture, Scuffed Surfaces, Or Conditions Otherwise Detrimental To Formation Of A Durable Paint Film. • Clean Surfaces To Be Painted Before Applying Paint Or Surface Treatments. Remove Oil And Grease Prior To Mechanical Cleaning. Program Cleaning And Painting So That Contaminants From Cleaning Process Will Not Fall Into Wet, Newly-painted Surfaces. • Perform Preparation And Cleaning Procedures In Accordance With Paint Manufacturer’s Instructions And As Herein Specified, For Each Particular Substrate Condition. • Ferrous Metals: Clean Non-galvanized Ferrous-metal Surfaces That Have Not Been Shop Coated; Remove Mortar, Plaster, Grease, Dirt, Rust, Loose Mill Scale And Other Foreign Substances By Solvent Or Mechanical Cleaning Methods That Comply With The Recommendations Of The Steel Structures Painting Council, Before Priming Coat Is Applied. I. Floor Finishes • Tile Works  General: All Surfaces To Receive Tiles, Shall Be Free From Loose Plaster, Where Required, Existing Setting Mortar Bed Shall Be Stripped, Removed To Allow Proper Setting Of Tiles To Desired Finished Elevation. No Separate Payment For Trimming Existing Mortar Bed And Shall Be Deemed Included Elsewhere.  Material Shall Be Subject To Review And Approval Of The Architect. Contractor To Submit Samples For Color And Texture Selection Prior To Delivery And Installation.  All Floor Cuttings On Both Ends Of The Walls Shall Be Of Equal Width.  Tile Grout Color To Match Color Of Tiles Or As Directed By The Architect.  Setting Bed Or Mortar Shall Be Dry Mixed, Sand-cement Mix With Water Added To Produce The Desired Consistency And Slurry Mix For Adhesion. Use Tile Adhesive For Areas That Are Less Than 1.5 Inches From Finish Floor Line.  All Exposed Corner Edges Shall Be Provided With Aluminum Stair Nosing.  No Human Traffic Or Construction Loads Shall Be Applied To All Newly Installed Tiles, And Allow Setting Mortar And Adhesive To Cure Prior. • Anti-bacterial Vinyl Sheet Works Work Includes But Is Not Limited To:  3mm Anti-bacterial Vinyl Sheets With Cove And Capping – All Areas As Indicated On Drawings.  Installation Materials: - Trowelable Leveling And Patching Compounds: Latex-modified, Portland Cement Based Or Blended Hydraulic Cement-based Formulation Provided Or Approved By Resilient Product Manufacturer For Applications Indicated. - Adhesives: Water-resistant Type Recommended By Manufacturer To Suit Floor Tile And Substrate Conditions  Installation Should Be Carried In Accordance With Local Standards. Subfloor To Be Smooth, Hard, Clean And Dry Prior To Laying.  Project Condition: - Maintain Temperatures Within Range Recommended By Manufacturer, But Not Less Than Deg C Or More Than 35 Deg C, In Spaces To Receive Floor Tile During The Following Time Periods: 1. 48 Hours Before Installation. 2. During Installation. 3. 48 Hours After Installation. - After Post-installation Period, Maintain Temperatures Within Range Recommended By Manufacturer, But Not Less Than 13 Deg C Or More Than 35 Deg C. - Close Spaces To Traffic During Floor Covering Installation. - Close Spaces To Traffic For 48 Hours After Floor Covering Installation. - Install Resilient Products After Other Finishing Operations, Including Painting, Have Been Completed.  Color And Patterns: - Colors And Patterns: As Selected By The Healthcare Facility From Manufacturer's Full Range.  Positioning: - As Far As Possible, And Depending On The Width Of The Rolls, Seams Between Strips Should Be Kept Away From Areas Of Heavy Load. - Within Rooms, Strips Should Be Laid Towards The Main Window Or In A Lengthwise Direction. - Within Corridors, Strips Should Be Laid In The Direction Of Pedestrian Traffic Unless Otherwise Stated In The Contract Specifications. Apply The Flooring Along The Chalk Line. - Mark A Longitudinal Axis For Reference To Place Strips. - Unroll Fully Material. - Check That The Edge Of Strips Is Straight. Align The Edge Of The First Strip To Longitudinal Axis To Have A Straight Reference. - Leave A Gap Of 1 Cm Between Every Strip To Let Possible Full Material Acclimation In Its Length As In Its Width. If Area Is Too Small, It Is Possible To Overlap Fully Two Strips. Welding Joints: Leave A Space Of Max 1 Mm Between The Strips Cold Seaming: Overlap The Strips In Order To Cut Edges Flush - Let Material Relax During 24h. Material Will Be In The Best Conditions To Be Glued And Material Tensile Or Bubbles Will Be Mostly Released.  Gluing And Fitting: - This Is Done 24 Hours After Having Unrolled And Laid Out The Lengths. - The Application Is Done By Priming And Using Acrylic Emulsifying Adhesives With A Finely Toothed Spatula Or Trowel A2 Norm Tkb Or 1/16” X 1/16” X 1/16” Square Notch (1.6 Mm X 1.6 Mm X 1.6 Mm). Coverage Rate Is 300 Gr/sqm. To Achieve This Coverage, It Is Necessary To Change The Spatula Regularly. Important: - Forbid Any Trafficking For 48 Hours After Laying As Well As Any Furniture Movement. - Follow Carefully The Recommendations Of The Adhesive Manufacturer. - Closely Follow The Adhesive Manufacturer’s Instructions With Particular Regard To Its Waiting Time (the Interval Between Application Of Adhesive And Laying Of Flooring). - Room Temperature And Humidity, Sub-floor Absorption And Adhesive Coverage Are Important In Order To Achieve Perfect Adhesion. Fold Back Half Of The Strips When Applying Glue To The Floor  Rolling Out: - Rolling Out Should Be Done In Two Stages: 1. Manually, Using A Cork Smoothing Press 2. By Rolling Over The Entire Surface With A 50kg Roller When Installation Is Complete. Stage 1: Pressing Down Manually Stage 2: Using A 50kg Roller - Trimming The Edge: 1. Use Of Coving As A Skirting System.  Welding: - Heat Welding Requires A Small Gap 1 Mm Max To Be Left Between The Sheets During The Gluing Process. Cold Welding Requires Perfectly Straight Edges. Employ An Overlap Cutting Method During The Gluing Process.  Putting Into Service – Allowing Traffic: After Installation: - For Normal Pedestrian Traffic, Allow 48 Hours - Before Moving Or Installing Furniture, Allow 72 Hours • Resinous Floor Coating System Works  Work Includes But Is Not Limited To: - Non-skid Polyurethane Floor Coating (ff-4) – Of Ramp, Mid-landing, Landing And Janitor’s Closet At 3rd Floor , And As Indicated On Drawings.  Product: - Performance Requirements: Non-skid Polyurethane Floor Coating (ff-4) – Provide A Modified Polyurethane Floor Coating Formulated For High Performance And Resistance To Abrasion. Special Kinds Of Aggregates Were Added To Offer Anti-slip For Protection Against Harmful Or Dangerous Slips On Dry And Wet Floorings. Low-emitting Materials: Flooring System Shall Comply With The Testing And Product Requirements Of The California Department Of Public Health's (formerly, The California Department Of Health Services') "standard Method For The Testing And Evaluation Of Volatile Organic Chemical Emissions From Indoor Sources Using Environmental Chambers." - Specifications: - Better Anti-slip Grip - Durable And Excellent Color Retention - Low Odor And Non-toxic - Excellent Adhesion On Surfaces - Non-flammable - Recommended Paint System: - Primer: 1 Coat Of A Two-component, 100% Solids Epoxy Specially Formulated As A High-strength Primer For Use In Priming All Concrete Surface And Steel Prior To The Application Of Any Resin-based Floor Coatings And Toppings. - High-protective Coating - Pigmented Binder For Seamless Broadcast Flooring - System - Low-viscosity Binder For Trowel Applied Mortar - Flooring - High-quality Concrete Epoxy Primer - For Damp Surfaces - Topcoat: 2 Coats Of Non-skid Polyurethane Floor Coating - General Application: Measure The Floor Area To Be Painted And Buy Enough Paint For The Entire Project. Stir Well. Apply Liberally. Avoid Light Foot Traffic For The Next 24 Hours. Do Not Apply When Surface Or Air Temperature Is Below 20°c Or If Rain Is Expected Within 5 Hours. Apply Liberally With A 3/8” Nap Roller, But Avoid Excessive Brushing Or Spreading Too Thinly. Do Not Let Water Sit On The Painted Surfaces Before 14 Days To Ensure Proper Curing. • Floor Tile Works  Toilets And Janitor’s Closet – 30cmx30cm Non-skid Homogeneous Floor Tiles.  Cuttings On Both Ends Of The Walls Shall Be Of Equal Width With The Floor Finish.  All Exposed Corner Edges Shall Be Provided With Pvc Tile Trims.  No Human Traffic Or Construction Loads Shall Be Applied To All Newly Installed Tiles, And Allow Setting Mortar And Adhesive To Cure Prior. Ii. Wall & Ceiling Finishes • Wall Tile Works  All Toilets – 30cmx60cm Glossy/polished Ceramic Tiles.  Cuttings On Both Ends Of The Walls Shall Be Of Equal Width With The Floor Finish.  All Exposed Corner Edges Shall Be Provided With Pvc Tile Trims. - No Human Traffic Or Construction Loads Shall Be Applied To All Newly Installed Tiles, And Allow Setting Mortar And Adhesive To Cure Prior. • Painting Works  Paint Materials And Samples Swatches Shall Be Approved By The Architect.  Examine Substrate And Conditions Under Which Painting Will Be Performed. Proceed With The Work Only When Conditions Are Satisfactory.  Do Not Paint Over Dirt, Rust, Scale, Grease, Moisture, Scuffed Surfaces, Or Conditions Otherwise Detrimental To Formation Of A Durable Paint Film.  Clean Surfaces To Be Painted Before Applying Paint Or Surface Treatments. Remove Oil And Grease Prior To Mechanical Cleaning. Program Cleaning And Painting So That Contaminants From Cleaning Process Will Not Fall Into Wet, Newly-painted Surfaces.  Perform Preparation And Cleaning Procedures In Accordance With Paint Manufacturer’s Instructions And As Herein Specified, For Each Particular Substrate Condition.  Ferrous Metals: Clean Non-galvanized Ferrous-metal Surfaces That Have Not Been Shop Coated; Remove Mortar, Plaster, Grease, Dirt, Rust, Loose Mill Scale And Other Foreign Substances By Solvent Or Mechanical Cleaning Methods That Comply With The Recommendations Of The Steel Structures Painting Council, Before Priming Coat Is Applied. • Painting Systems  Exterior Surfaces: - Concrete, Concrete Masonry, Rendered Smooth - Concrete Neutralizer – One (1) Coat, Dry For 6 Hours. - Putty Surface Imperfections, Hairline Cracks With Patching Compound Using Putty Knife - Prime – Two (2) Coats Flat Latex, Dry For Two (2) Hours. - Topcoat – Two (2) Coats Of Semi-gloss Latex, Two (2) Hours Interval Between Coats. - Thinning / Clean-up Solvent – Water - Application – By Brush, Roller, Or Airless Spray  Interior Surfaces: - Concrete, Concrete Masonry, Rendered Smooth - Concrete Neutralizer – One (1) Coat, Dry For 6 Hours. - Putty Surface Imperfections, Hairline Cracks With Patching Compound Using Putty Knife. - Prime – Two (2) Coats Flat Latex, Dry For Two (2) Hours. - Topcoat – Two (2) Coats Of Semi-gloss Latex, Two (2) Hours Interval Between Coats. - Thinning / Clean-up Solvent – Water - Application – By Brush, Roller, Or Airless Spray  Ceiling & Drywall Surfaces: - Repair Surface Imperfections With Putty Using Putty Knife, Dry For 2 Hours And Sand. - Apply Mesh Tape On Board Joints And Seal Gaps With Patching Compound. Dry For Two (2) Hours And Sand. - Primer – Flat Latex, Dry For Two (2) Hours. - Topcoat – Two (2) Coats Of White Flat Latex Paint, Two (2) Hours Interval Between Coats. - Thinning / Clean-up Solvent - Water - Application – By Brush, Roller, Or Airless Spray  Cabinetries, Closets, Counters, Doorjambs And Doors: - Primer: One (1) Coat Of Lacquer Primer Surfacer - When Necessary, Putty Surface Imperfections, Hairline Cracks With Lacquer Spot Putty Using Putty Knife. Dry For 4 Hours And Sand. - Primer: One (1) Coat Of Lacquer Primer Surfacer - Topcoat – Two (2) Coats Of Automotive Lacquer Paint Finish, One (1) Hour Interval Between Coats. - Thinning / Clean-up Solvent – Lacquer Thinner - Application – By Airless Spray • Dry Walls & Interior Wall Claddings  Walls - Fiber Cement Board In 12.00mm X 1.2m X 2.4m  Fiber Cement Board Shall Be Stored In Elevated And Well Protected Area. Boards With Broken Edges, Lacerations Etc. Will Not Be Permitted To Be Installed.  Framing - 2”x4” 0.5mm Thick Metal Studs Spaced At 0.40m X 0.40m On Centers And 2”x4” 0.5mm Thick Metal Tracks. • Dry Ceiling  Ceiling - Fiber Cement Board In 4.50mm X 1.2m X 2.4m  Fiber Cement Board Shall Be Stored In Elevated And Well Protected Area. Boards With Broken Edges, Lacerations Etc. Will Not Be Permitted To Be Installed.  Framing - On 0.40mm Thick, 19mm X 50mm Double Furring, And 0.80mm Thick, 12mmx38mm Carrying Channel With Vertical Hanger, Spaced At 0.40m X 0.40m On Centers. • Rendering To Chb Or Concrete Surfaces  All Surfaces To Be Rendered Or Cement Plastered Shall Be Clean From Any Loose Material Or Contamination To Provide Strong Bond Between Plaster And The Surface.  Mix Proportion Shall Not Be Less Than 1 Part Of Cement To 4 Parts Of Screened Sand. Necessary Adjustments Shall Be Made To Provide A Strong And Consistent Mix, Free From Cracking Due To Rapid Hydration Of Plaster Mix.  Tampering Of Previously Mix Concrete Will Not Be Permitted.  All Surfaces To Receive Paint Finish Shall Be Smooth Whilst Surfaces To Receive Tiles Shall Be Rough To Provide Better Adhesion Or Bond. • Doors And Windows  Glass Door (glass/glazing) – 10mm Thk. Tempered Clear Glass On 50mm X 100mm Powder-coated Aluminum Framed Sliding Door With 2" X 6" Powder Coated Aluminum Jamb With Complete Hardware Accessories.  Glass Partitions (glass/glazing) – 6.00mm Thk. Clear Tempered Glass Fixed Glass On Powder-coated Aluminum Frame W/ Complete Hardware Accessories.  Windows (glass/glazing) – 6.00mm Thk. Clear Glass Awning Type Analok Aluminum Frame W/ Complete Hardware Accessories And Window Frame Weatherstripping.  All Metal Doors And Jambs – Hollow Core Metal Flush Type Swinging Door With 2" X 6" Steel Jamb – All In Paint Finish By Spray, W/ Complete Hardware And Door Accessories, Including Door & Jamb Seals As Indicated On Drawings, Completely Operational  All Doors And Jambs – Provide All Door Keys With Key Chains And Key Tags With Color And Specifications Subject For Approval Of The Healthcare Facility. • Specialties  Concrete Countertop Sink - Finish – Countertop Granite Slab, 0.60x2.40mm, Full Bullnose Edge On All Areas As Indicated On Drawings - Inclusions – Countertop Backsplash And Aprons At 0.10m - Thickness – 32mm - Finish And Color – As Selected By Healthcare Facility - Do Not Use Defective Pavers That Might Be Visible Or Cause Staining In Finished Work. - Cut Unit To Provide Pattern Indicated And In A Manner That Will Provide Clean, Sharp, Unchipped Edges.  Supply And Installation Of Built-in Cabinets And Shelves - Finish – As Indicated On Drawings - Work Includes But Is Not Limited To: - 3rd Floor Icu Nurse Station - 3rd Floor Icu-med Prep Room - 3rd Floor Nurse Station - 3rd Floor Nurse Station-med Prep Room - 3rd Floor Nurse Station-clean Linens Room - Miscellaneous  Building/room Signages/wayfinding Systems  Third Floor - Signages - Room Identification Sign (for Patient Rooms) - "isolation Room 17", 6mm Thick Frosted Acrylic - Room Identification Sign (for Patient Rooms) - "isolation Room 18", 6mm Thick Frosted Acrylic - Room Identification Sign (for Patient Rooms) - "isolation Room 19", 6mm Thick Frosted Acrylic - Room Identification Sign (for Patient Rooms) - "intensive Care Unit", 6mm Thick Frosted Acrylic - Area Identification (sticker Mounted) - "icu Unit 1/2/3", Frosted Sticker Mounted On Glass Surface - Room Identification Sign (for Service Rooms) - "dirty Utility", 6mm Thick Frosted Acrylic - Room Identification Sign (for Service Rooms) - "nurse Station", 6mm Thick Frosted Acrylic - Room Identification Sign (for Service Rooms) - "medicine Preparation Room", 6mm Thick Frosted Acrylic - Regulatory Sign With Room Label (authorized Personnel Only) – “electrical Room”, 6mm Thick Frosted Acrylic - Regulatory Special Signs (access Ramp Sign), 6mm Thick Frosted Acrylic - Restroom Identification – “all Gender Toilet”, 6mm Thick Frosted Acrylic - 3rd Floor - Emergency Exit Plan, 6mm Thick Frosted Acrylic - Way Finder Sign, 6mm Thick Frosted Acrylic - Smoke Free Building Sign, 6mm Thick Frosted Acrylic  Ground To Second Floor - Signages - 2nd Floor - Emergency Exit Plan, 6mm Thick Frosted Acrylic - 1st Floor - Emergency Exit Plan, 6mm Thick Frosted Acrylic  Supply And Installation Of Left Façade Enclosure - Work Includes But Is Not Limited To: - All Wall Areas As Indicated On Drawings (specifically On Left Façade)  Material Specification: - Fixed Framings In Paint Finish - Miscellaneous To Complete All Works G. Plumbing Works Provide All Labor, Materials And Equipment And Perform All The Work Necessary For The Complete Execution Of All The Work As Shown On Drawings And Specified In This Specification. Scope Of Works Shall Include But Does Not Be Limited To The Following Major Items Of Work: • Sanitary And Waterline Piping Works  Furnish And Install Complete Water Distribution System Including Incoming Supply Pipes And Connections, Pipes, Valves, Faucets, Accessories, Etc.  Storage, Delivery, Protection Before Installation And Connection Of Sanitary Line Accessories.  All Sanitary Pipes And Fittings To Be Used Shall Be Made Of Polyvinyl Chloride (pvc Pipes) Series 1000  All Waterline Pipes And Fittings To Be Used Shall Be Made Polypropylene Random Co-polymer (ppr Pipes)  Connections From Existing Water Supply And Existing Catch Basins.  Pressure Testing Of The Installed Water Distribution System.  Leakage Testing Of Soil, Waste, Vent, And Catch Basins And Septic Tank  Disinfections Of Water Distribution System.  Furnish And Install All Required Consumable Materials And Materials Tube Installed.  Investigation Of All Conflicts Of This Work And Coordination With Other Trades. • Plumbing Fixtures, Toilet & Sink Accessories * Submit Samples For Approval Prior To Installation" ** Faucets, Valves & Other Accessories Shall Be Japan, U.s., & E.u. Made  Two-piece Water Closet/s (push Button,4/6 Liters Water Saver) With Wall-mounted Semi-recessed Ceramic Tissue Holder, Wall-mounted Semi-recessed Ceramic Soap Holder, Complete Accessories  Wall Hung Lavatory W/ Complete Fittings & Accessories  Wall Hung Lavatory W/ Half-pedestal W/ Complete Fittings & Accessories  Stainless Steel 304 Lavatory Faucet  Stainless Steel 304 Two-way Faucet W/ Telephone Shower  50x45x20 Cm Stainless Steel 304 Single Bowl Surface Mounted Kitchen Sink W/ Complete Fittings & Accessories  Surface-mounted Long Neck Faucet For Kitchen Sink (med. Prep. Room)  Hand Bidet  Ss 304 Towel Bar  Stainless Steel Floor Drain, 6"x6" H. Electrical Works Provide All Labor, Materials And Equipment And Perform All The Work Necessary For The Complete Execution Of All The Work As Shown On Drawings And Specified In This Specification. Scope Of Works Shall Include But Does Not Be Limited To The Following Major Items Of Work: • Panel Boards And Circuit Breakers At 3rd Floor 3 Blower (exhaust & Supply Blower Panelboard) Assembled In Nema 1 Enclosure, Wall Mounted, Swing Dead Front, Powder Coated With Terminal Lugs In Crimping Type Ready, With Grounding Busbar Main: 60at,3p, 100af, 10 Kaic, 230 V, Mccb Branches: 4 - 30at/100af, 2p, 230 V, Mcb 2 - 20at/100af, 2p, 230 V, Mcb • Roughing-ins  20mm Dia.upvc Pipe  20mm Dia. Upvc Male Adapter With Locknut  25mm Dia.upvc Pipe  25mm Dia. Upvc Male Adapter With Locknut  20mm Corrugated Electrical Flexible Hose  20mm Electrical Flexible Hose Connector  Junction Box With Cover  Utility Box  Square Box  Consumables • Wires And Cables  Thhn/thwn Wire - 2.0mm², 3.5mm², 5.5mm², 14.0mm², 60.0mm² • Wiring Devices  Single Pole Switch With Led Indicator, Flush Type Modern Series  Duplex Switch With Led Indicator Flush Type Modern Series  Triplex Switch With Led Indicator Flush Type Modern Series  Three-way Switch Two Gang  Duplex Universal Convenience Outlet, 3 Prong Modern Series, 16a, 230v  Duplex Universal Outlet, Floor Mounted Type, 16a, 230v  Acu Outlet, Universal, 30a, 230v W/ Grounding-type • Lighting Fixtures  4"ø Downlight, With 11w Led Recessed Mounted  60 X 60 Square Type Recessed Led Panel  Emergency Light  Exit Light  30 Watts Led Flood Light I. Auxiliary Works To Include Fixing And Installation; Complete Accessories And Necessary Consumables; All In Accordance With Auxiliary Plan And Specification And As Indicated On Detailed Cost Estimates: • Fire Alarm And Detection System  Roughing-ins / Wires: - 15mmø Emt Pipe, Coupling, Connector - Pullbox - Metal Flexible Conduit 1/2" - Straight Connector 1/2" - Junction Box W/ Cover - Utility Box - Conduit Supports / Hangers - 1.25mm2 Twisted Pair - Consumables - Equipment: - Smoke Detector • Paging System  Roughing-ins / Wires: - 15mmø Upvc Pipe, Male Adapter With Locknut - Metal Flexible Conduit 1/2" - Straight Connector 1/2" - Junction Box With Cover - 1.25mm2 Twisted Pair - Consumables - Equipment: - Ceiling Speaker • Cctv System  Roughing-ins / Wires: - 15mmø Upvc Pipe - 15mm Dia. Upvc Male Adapter With Locknut - Junction Box With Cover - Utility Box With Cover - Utp Cat 6 4pairs - 1 Gang Outlet - Consumables  Equipment: - Ip Camera Dome Type J. Fire Protection Works To Include Fixing And Installation; Complete Accessories And Necessary Consumables; All In Accordance With Fire Protection Plan And Specification. • Black Iron Pipes, Fittings, Valves And Accessories: - Bi Pipes Schedule 40 @ 6m, Seamless (also Including Drain Pipe Riser And Auto Sprinkler Riser) And All Fittings, Valves And Accessories As Indicated On Detailed Cost Estimates • Sprinkler Heads And Accessories - Pendent Type: 135 Degrees To 165 Degrees - Sidewall Type: Standard Coverage • Others – Hangers And Supports, Miscellaneous And Consumables (including Painting And Tagging) • Testing And Commissioning – Configuration, Testing And Commissioning, Documentation, Training And Orientation K. Mechanical Works To Include Fixing And Installation; Complete Accessories And Necessary Consumables; All In Accordance With Mechanical Plan And Specification And As Indicated On Detailed Cost Estimates: • Air-conditioning Works - 3.0 Hp Split Type Aircon, Inverter Type, - 2.0 Hp Split Type Aircon, Inverter Type - 1.0 Hp Split Type Aircon, Inverter Type - Consumables • Ventilation Works - Bag/s In Bag/s Out Exhaust Blower Equipment - Panel Carbon Filter 16"x16"x2" - Hepa Filter With Aluminum Separator - Ducting L. Request For Final Inspection • Contractor Shall Submit Its Written Request For A Final Inspection Of The Project To The Medical Center Chief Office At Least Seven (7) Days Prior To Project Inspection & Turn-over. M. Tools And Equipment • Various Basic And Advanced Masonry/electrical/carpentry Tools • Measuring And Layout Tools • Waterproofing Application And Miscellaneous Tools • Safety Equipment • Utility Vehicle General Guidelines • All Construction Works Shall Be Undertaken By Contractor In Accordance With Existing Laws And All Other Applicable Rules And Regulations. • The Contractor Shall Be Responsible In Setting Out Reference Lines, Elevations (lines And Grades) Prior And During The Execution Of The Works. All References Shall Be Maintained And Protected By The Contractor At His Own Expense. Disturbed References Shall Be Restored To Its Original Position Without Extra Cost To Devmh. • The Contractor Shall Carry Out The Works Properly And In Accordance With This Contract. The Contractor Shall Provide All Supervision, Labor, Materials, Plant And Equipment, Which May Be Required. • The Contractor Shall Commence Execution Of The Works On The Start Date And Shall Carry Out The Works In Accordance With The Approved Pert/cpm Network Diagram Submitted By The Contractor, As Updated With The Approval Of The Procuring Entity’s Representative, And Shall Complete The Works By The Intended Completion Date. • The Contractor Shall Be Responsible For The Safety Of All Activities On The Site. • During On-going Construction And Before The Turn-over Of The Project, Engineering & Facilities Management Staff, End-users, Twg And Bac Shall Inspect The Works Undertaken By Contractor. Hospital Engineers And End-users Discover Any Deviations By Contractor From The Approved Construction Plans, Contractor Shall Be Required To Rectify All Such Deviations, Within Such Period Required By Client. • Contractor Shall Have Full Responsibility For Any And All Damages To Existing Hospital Facilities, Utilities, And/or Any Portion Of The Hospital’s Common Area, Due To The Works Undertaken By Contractor, Whether Accidental Or Intentional. • No Variation Order Shall Be Undertaken Unless Verified By Hospital Engineer And Approved By Executive Committee. • Contractor Shall Not Cover Or Block Stub-outs (cleanouts, Water Source, Exhaust, Sewer, Drainage, Etc.) When Not Utilized. Said Stub-outs Shall At All Times Be Free Of Obstructions And Easily Accessible. • Contractor Shall Secure A Utility Tapping Permit Prior To Tapping From Utility Provision. • Electricity And Water Consumed During Construction Shall Be Charged To Contractor. • End-users Reserves The Right To Inspect The Works At Any Time. • Contractor Shall Insure And Hold Client, Its Affiliates, Officers, Directors, Stockholders, Employees, Agents, And/or Representatives, Free And Harmless From And Against Any Injury, Losses, Claims, Damages, Liabilities, Expenses, And/or Costs Of Litigation, Resulting From Or Arising Out Of The Works Undertaken By Contractor. • In Event Of Force Majeure, The Contractor Shall Rectify, Replace Or Build The Unfinished Projects When It Is Not Yet Completed And Accepted W/o Additional Cost For The Procuring Entity. • Contractor Shall Comply With The Construction House Rules Of This Hospital. Time Of Completion • The Completion Of The Project Shall Be One-hundred Twenty (120) Calendar Days From The Date Of Effectivity.

Details: Description Republic Of The Philippines Province Of Sorsogon Municipality Of Irosin Bids & Awards Committee Invitation To Bid For Supply & Delivery Of Hardware/materials For The Construction Of Solar Streetlights -inact Access Road, Barangay San Pedro, Irosin, Sorsogon 1.the Local Government Unit Of Irosin, Through The 20% Edf 2024 Intends To Apply The Sum Of Six Hundred Forty Three Thousand Five Hundred Fifty Five Pesos (p 643,555.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Supply & Delivery Of Hardware/materials For The Construction Of Solar Streetlights-inact Access Road, Barangay San Pedro, Irosin, Sorsogon, Good-38-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Name Of Contract : Supply & Delivery Of Hardware/materials For The Construction Of Solar Streetlights-inact Access Road, Barangay San Pedro, Irosin, Sorsogon Brief Description: 38 Pcs 16mm Diam. Rsb/26 Pcs 10mm Diam Rsb/6 Pcs #16 Tie Wire/6 Kgs Hacksaw Blade/7 Pcs ½” Thk Marine Plywood/404 Bd.ft. Coco Lumber/10 Kgs Assorted Cw Nail/34 Bags Portland Cement/2.5cu.m. Washed Sand/4 Cu.m. Gravel(pea-size)/1 Cu.m. Boulderette/18 Sets 200 Watts Led Streetlights/10 Sets Galvanized Pole/8 Sets Pre-fabricated Bracket W/ Screws And Nuts Approved Budget For The Contract : P 643,555.00 Contract Duration : 30 Calendar Days Delivery Period : 7 Calendar Days After The Issuance Of Notice To Proceed Source Of Fund : 20% Edf 2024 2. The Local Government Unit Of Irosin Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Seven(7) Calendar Days. Bidders Should Have Completed For The Last Two(2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The 2016 Implementing Rules And Regulations (irr) Of Republic Act 9184 (ra 9184). Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent(60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Local Government Unit Of Irosin And Inspect The Bidding Documents At The Address Given Below From 8:00 Am-5:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 29, 2024 Until November 5, 2024 From The Given Address And Philgeps Website And Lgu-irosin Website And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of One Thousand Pesos (p 1,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees By Presenting In Person The Official Receipt Of Bid Documents To The Bac Office. 6. The Local Government Unit Of Irosin Will Not Hold A Pre-bid Conference. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address As Indicated Below On Or Before November 5, 2024, 8:59 Am At Bac Office, Municipal Compound, San Julian, Irosin, Sorsogon. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 16. 9. Bid Opening Shall Be On November 5, 2024, 9:00 Am At The Given Address Below At The Conference Room, Office Of The Mayor, Municipal Compound, San Julian, Irosin, Sorsogon. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Below. 10. The Local Government Unit Of Irosin Reserves The Right To Accept Any And All Bids, Declare A Failure Of Bidding Or Not Award A Contract At Any Time Prior To Contract Award In Accordance With Section 35.6 And 41 Of The 2016 Revised Implementing Rules And Regulations(irr) Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11.for Further Information, Please Refer To: Engr. Benjamin M. Gabionza Municipal Engineer Municipal Compound, San Julian, Irosin, Sorsogon Url: Www.irosin.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Philgeps Website And Www.irosin.gov.ph Date Of Publication: October 29, 2024 _____________________ Noel D. Mercado Ii Bac Chairman Instruction To Bidders 1. Scope Of Bid The Procuring Entity, Local Government Unit Of Irosin Invites Bids For The Supply & Delivery Of Hardware/materials For The Construction Of Solar Streetlights-inact Access Road , Barangay San Pedro, Irosin, Sorsogon With Project Identification Number Good-38-2024. [note: The Project Identification Number Is Assigned By The Procuring Entity Based On Its Own Coding Scheme And Is Not The Same As The Philgeps Reference Number, Which Is Generated After The Posting Of The Bid Opportunity On The Philgeps Website. The Procurement Project (referred To Herein As “project”) Is Composed Of 1 Lot Hardware/materials, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 20% Edf 2024 In The Amount Of Six Hundred Forty Three Thousand Five Hundred Fifty Five Pesos (p 643,555.00) 2.2. The Source Of Funding Is: 20% Edf 2024 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manual And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Invitation To Bid By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Inspected The Site, Determined The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. A.foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or B. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No. 9184, The Bidder Shall Have An Slcc That Is At Least One(1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must At Least Equivalent To: A. For The Procurement Of Expandable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent (25%) Of The Abc. B.for The Procurement Of Non- Expandable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.2 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 7.2 Subcontracting Is Not Allowed During The Bidding. 7.3 Subcontracting Is Not Allowed During The Contract Implementation Stage. 7.4 Subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Contractor’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8. Pre-bid Conference The Procuring Entity Will Not Hold A Pre-bid Conference For This Project. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii( Checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicted In Itb Clause 5.3 Should Have Completed Within The Last Two(2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostile Convention, Only The Translated Documents Shall Be Authenticated Through The Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii( Checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification From Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 3184. 12. Bid Prices 12.1 Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw(ex-works,ex-factory,ex-warehouse,ex-showroom, Or Off The Shelf, As Applicable); Ii. The Cost Of All Custom Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other(incidental) Services, If Any, Listed In The Bds. 13. Bid And Payment Currencies 14.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Adopted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreigh Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 14.2. Payment Of The Contract Price Shall Be Made In: Philippine Pesos 14. Bid Security 15.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 15.2. The Bid And Bid Security Shall Be Valid Until One Hundred Twenty(120) Calendar Days. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission To The Given Website Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 18.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 18.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1 The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii(technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Option 1- One Project Having Several Items That Shall Be Awarded As One Contract. 20. Post Qualification Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps), And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Supply & Delivery Of Hardware/materials For The Construction Of Solar Streetlights-inact Access Road, Barangay San Pedro, Irosin, Sorsogon Brief Description: 38 Pcs 16mm Diam. Rsb/26 Pcs 10mm Diam Rsb/6 Pcs #16 Tie Wire/6 Kgs Hacksaw Blade/7 Pcs ½” Thk Marine Plywood/404 Bd.ft. Coco Lumber/10 Kgs Assorted Cw Nail/34 Bags Portland Cement/2.5cu.m. Washed Sand/4 Cu.m. Gravel(pea-size)/1 Cu.m. Boulderette/18 Sets 200 Watts Led Streetlights/10 Sets Galvanized Pole/8 Sets Pre-fabricated Bracket W/ Screws And Nuts B. Completed Within The Last Two(2) Years From The Date Of The Submission Of Bids 7.1 Not Applicable Since Sub-contracting Is Not Allowed. 12 The Price Of Goods Shall Be Quoted Ddp Lgu-irosin, Irosin, Sorsogon. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration Or Any Of The Following Forms And Amounts: A. [two Percent (2%) Of Abc], If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; B. [five Percent (5%) Of Abc] If Bid Security Is In Surety Bond. 19.3 Hardware/materials 38 Pcs 16mm Diam. Rsb/26 Pcs 10mm Diam Rsb/6 Pcs #16 Tie Wire/6 Kgs Hacksaw Blade/7 Pcs ½” Thk Marine Plywood/404 Bd.ft. Coco Lumber/10 Kgs Assorted Cw Nail/34 Bags Portland Cement/2.5cu.m. Washed Sand/4 Cu.m. Gravel(pea-size)/1 Cu.m. Boulderette/18 Sets 200 Watts Led Streetlights/10 Sets Galvanized Pole/8 Sets Pre-fabricated Bracket W/ Screws And Nuts 20.2 Licenses And Permits Relevant To The Project And The Corresponding Law Requiring It: Bir Registration 21.2 Licenses And Permits Relevant To The Project And The Corresponding Law Requiring It: None General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract(scc). 2. Advance Payment 2.1 Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2 The Procuring Entity Is Allowed To Determine The Terms Of The Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr. 4. Inspection And Tests The Procuring Entity Or Its Representatives Shall Have The Right To Inspect And/or The Test The Goods To Confirm Their Conformity To The Project. In Addition To Tests In The Scc, Section Vii(technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identify Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 7.1. In Order To Assure The Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 7.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: [for Goods Supplied From Within The Philippines] “the Delivery Terms Applicable To This Contract Are Delivered [indicate Place Of Destination]. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is Wilson G. Baliwas. Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A. Performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B. Furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C. Furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D. Performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And E. Training Of The Procuring Entity’s Personnel, At The Supplier’s Plant And/or On-site, In Assembly, Start-up, Operation, Maintenance, And/or Repair Of The Supplied Goods. F. No Additional Incidental Service Requirements. The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – The Supplier Is Required To Provide All Of The Following Materials, Notifications, And Information Pertaining To Spare Parts Manufactured Or Distributed By The Supplier: 1. Such Spare Parts As The Procuring Entity May Elect To Purchase From The Supplier, Provided That This Election Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And 2. In The Event Of Termination Of Production Of The Spare Parts: I. Advance Notification To The Procuring Entity Of The Pending Termination, In Sufficient Time To Permit The Procuring Entity To Procure Needed Requirements; And Ii. Following Such Termination, Furnishing At No Cost To The Procuring Entity, The Blueprints, Drawings, And Specifications Of The Spare Parts, If Requested. The Spare Parts And Other Components Required Are Listed In Section Vi (schedule Of Requirements) And The Costs Thereof Are Included In The Contract Price. The Supplier Shall Carry Sufficient Inventories To Assure Ex-stock Supply Of Consumable Spare Parts Or Components For The Goods For A Period Of Ninety (90) Calendar Days. Spare Parts Or Components Shall Be Supplied As Promptly As Possible, But In Any Case, Within Ninety (90) Calendar Days Of Placing The Order. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Partial Payment Is Not Applicable. 4 The Inspections And Tests That Will Be Conducted Are: Inspection Of The Hardware/materials It They Follow The Technical Specifications Set By The End-user Unit. Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months 1 16mm Diam Rsb 38 Pcs 2 10mm Diam Rsb 26 Pcs 3 #16 Tie Wire 6 Pcs 4 Hacksaw Blade 6 Kgs 5 ½ Thk. Marine Plywood 7 Pcs 6 Coco Lumber 404 Bd.ft. 7 Assorted Cw Nail 10 Kgs 8 Portland Cement 34 Bags 9 Washed Sand 2.5 Cu.m. 10 Gravel(pea-size) 4 Cu.m. 11 Boulderette 1 Cu.m. 12 200 Watts Led Streetlights 18 Sets 13 Galvanized Pole 10 Sets 14 Pre-fabricated Bracket W/ Screws And Nuts 8 Sets Remarks Indicate Here Any Other Appropriate Information As May Be Necessary. Signature Over Printed Name Position Department/division Section Vii. Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] 1 38 Pcs 16mm Diam Rsb 2 26 Pcs 10mm Diam Rsb 3 6 Pcs #16 Tie Wire 4 6 Kgs Hacksaw Blade 5 7 Pcs ½ Thk. Marine Plywood 6 404 Bd. Ft. Coco Lumber 7 10 Kgs Assorted Cw Nail 8 34 Bags Portland Cement 9 2.5 Cu.m. Washed Sand 10 4 Cu.m. Gravel(pea-size) 11 1 Cu.m. Boulderette 12 18 Sets 200 Watts Led Streetlights 13 10sets Galvanized Pole 14 8 Sets Pre-fabricated Bracket W/ Screws And Nuts Technical Specifications Technical Specifications Item / Service Maximum Quantity Technical Specifications / Scope Of Work Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution.] Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; (b) Registration From Sec, Department Of Trade And Industry(dti) For Sole Proprietorship And Cda For Cooperatives (c) Valid Mayor’s Permit By The City Or Municipality Where The Principal Place Of Business Is Located (d) Tax Clearance Per Eo 398 Technical Documents ⬜ (e) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. (h) Audited Financial Statement(afs) Audited Financial Statement Stamped, Received By The Bir Or Its Duly Accredited And Authorized Institutions, For The Immediately Preceding Calendar Year, Showing The Total Assets And Liabilities Which Should Not Be Earlier Than Two(2) Years From The Date Of Bid Submission Class “b” Documents ⬜ (i) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (j) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (k) Original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (l) [for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (m) Certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity.   Omnibus Sworn Statement(revised) Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate, Board/partnership Resolution Or Special Power Of Attorney, Whichever Is Applicable]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For And In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay, Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Of Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling(estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 Series Of 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This ___________ Day Of __________________, 2024 At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me A Notary Public For And Within The Province/city Pf __________________, On This ________ Day Of _______________, 2024 At __________________________ By The Above Named Affiant With His/her __________________ As The Competent Evidence Of His/her Identity And Avows Under Penalty Of Law That All The Statements Contained On This Instrument Are True And Correct. Doc. No. ______________ Page No: ______________ Book No. ______________ Series Of 2024. Republic Of The Philipppines ) City Of Sorsogon ) S.s. X ---------------------------------------------------x Bid Securing Declaration Project Identification No. ______ To: [insert Name And Address Of Procuring Entity] I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I Will Be Automatically Disqualified From Bidding For Any Procurement Contract With Any Procuring Entity For A Period Of Two(2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen(15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1(f) Of The Irr Of Ra No. 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid-securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am Declared Ineligible Or Post Disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; And (c) I Am/we Declared As The Bidder With The Lowest Calculated And Responsive Bid And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of ________, 2024 At __________________. _____________________________________ Bidder’s Representative/authorized Signatory [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me A Notary Public For And Within The Province/city Pf __________________, On This ________ Day Of _______________, 2024 At __________________________ By The Above Named Affiant With His/her __________________ As The Competent Evidence Of His/her Identity And Avows Under Penalty Of Law That All The Statements Contained On This Instrument Are True And Correct. Doc. No. __________ Page No. __________ Book No. __________ Series Of 2024. Bid Form For The Procurement Of Goods (shall Be Submitted With The Bid) Bid Form Date: _____________________________ Project Identification No.: _____________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents(pbds) Including The Supplemental Or Bid Bulletin Numbers_____, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To (supply/deliver/perform) (description Of The Goods) In Conformity With The Said Pbds For The Sum Of (total Bid Amount In Words And Figures) Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors , And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To (specify The Applicable Taxes, E.g. (i) Value Added Tax, (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties), Which Are Itemized Herein Or In The Price Schedules. If Our Bid Is Accepted, We Undertake: A.to Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents(pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/conform That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of (name Of The Bidder) As Evidenced By The Attached (state The Written Authority). We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including, The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: Legal Capacity: Signed: Duly Authorized To Sign The Bid For And On Behalf Of: Date: ___________ Contract Agreement For The Procurement Of Goods(revised) __________________________________________________________________________ This Agreement, Made The _________ Day Of _______________, ________ Between [name And Address Of Procuring Entity] Of The Philippines (hereinafter Called The“entity”) Of The One Part And [name Of Supplier] (hereinafter Called The “supplier”) Of The Other Part. Whereas, The Entity Invited Bids For Certain Goods And Ancillary Services, Particularly (brief Description Of Goods And Services) And Has Accepted A Bid By The Supplier For The Supply Of Those Goods And Services In The Sum Of (contract Price In Words And Figures In Specified Currency) (hereinafter Called The “contract Price”). Now This Agreement Witnesseth As Follows: 1. In This Agreement, Words And Expressions Shall Have The Same Meanings As Are Respectively Assigned To Them In The Conditions Of Contract Hereinafter Referred To. 2. The Following Documents As Required By The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184 Shall Be Deemed To Form And Be Read And Construed As Part Of This Agreement, Viz.: I. Philippine Bidding Documents(pbds) I. Schedule Of Requirements; Ii.technical Specifications; Iii.bill Of Quantities Iv.general And Special Conditions Of Contract; V.supplemental Or Bid Bulletins, If Any Ii. Winning Bidder’s Bid, Including The Eligibility Requirements, Technical And Financial Proposals, And All Other Documents Or Statements Submitted; Bid Form, Including All The Documents/statements Submitted; Bid Form, Including All The Documents/statements Contained In The Bidder’s Bidding Envelopes, As Annexes, And All Other Documents Submitted(e.g., Bidder’s Response To Request For Clarifications On The Bid), Including Corrections To The Bid, If Any, Resulting From The Procuring Entity’s Bid Evaluation; C. Performance Security D. Notice Of Award Of Contract And The Bidder’s Conforme Thereto; And E. Other Contract Documents That May Be Required By Existing Laws And/or The Procuring Entity Concerned In The Pbds. Winning Bidder Agrees That Additional Contract Documents Or Information Prescribed By The Gppb That Are Subsequently Required For Submission After The Contract Execution, Such As The Notice To Proceed, Variation Orders And Warranty Security, Shall Likewise Form Part Of The Contract. 3. In Consideration For The Sum Of [total Contract Price In Words And Figures) Or Such Other Sums As May Be Ascertained, [name Of Bidder] Agrees To Execute The [state The Object Of The Contract] In Accordance With His/her/its Bid. 4. The [name Of The Procuring Entity] To Pay The Above-mentioned Sum In Accordance With The Terms Of Bidding. In Witness, Whereof The Parties Thereto Have Caused This Agreement To Be Executed The Day And Year First Before Written. Binding Signature Of The Procuring Entity: Binding Signature Of Supplier: Insert Name And Signature] [insert Name And Signature] [insert Signatory’s Legal Capacity] [insert Signatory’s Legal Capacity] Signed In The Presence Of: ______________________ ________________ Liaison Officer For: For: [insert Procuring Entity] [insert Name Of Supplier] Acknowledgement Before Me, As The Notary Public For And In The City/municipality Of _____________, Personally Appeared _________________, Representing The ________________________ With _____________ Issued On __________ At __________________ And ___________________, _____________________ Representing ________________________ With ______________________ Issued On _________________ At __________________________, Known To Me The Same Persons Who Executed The Foregoing Contract Agreement And They Acknowledged To Me That The Same Are Their True Act And Deed For And In Behalf Of The Parties They Represent. This Instrument Consists Of ____ Pages Including This Page On Which The Acknowledgement Is Written Duly Signed By The Contracting Parties And Their Witnesses. In Witness Whereof, I Have Hereunto Affixed My Signature And Seal This _______ Day _____________, Philippines. Doc. No. ______________ Page No: ______________ Book No. ______________ Series Of 2024. Bill Of Quantities Item No. Item Quantity Unit Unit Price Total Price Prepared By: ______________ Proprietor

Details: Contact Information|4|n761.36|p1d|2156975722|liem.m.phan@navy.mil| item Unique Identification And Valuation (jan 2023)|19|||||||||||||||||||| higher-level Contract Quality Requirement|8||||||||| inspection And Acceptance Of Supplies|26||||||||||||||||||||||||||| time Of Delivery (june 1997)|20||||||||||||||||||||| stop-work Order (aug 1989)|1|| wide Area Workflow Payment Instructions (jan 2023)|16|invoice And Receiving Report Combo|source|tbd|n00383|tbd|tbd|see Schedule|tbd|||tbd|||||| navy Use Of Abilityone Support Contractor - Release Of Offeror Information (3-18))|1|| equal Opportunity (sep 2016)|2||| integrity Of Unit Prices (nov 2021)|1|| warranty Of Supplies Of A Noncomplex Nature (jun 2003)|6|12 Months|60 Days After Discovery Of Defect||||| safeguarding Sensitive Conventional Arms, Ammunition, And Explosives (nov 2023)|9|||||||||| equal Opportuity For Workers With Disabilities (jun 2020)|2||| transportation Of Supplies By Sea (oct 2024)|2||| buy American-free Trade Agreements-balance Of Payments Program-basic (feb 2024)|11|||||||||||| alternate A, Annual Representations And Certifications (oct 2024)|13|||||||||||||| buy American-free Trade Agreements-balance Of Payments Program Certificate-basic (feb 2024))|5|||||| buy American--balance Of Payments Program (feb 2024)|1|| royalty Information (apr 1984)|1|| annual Representations And Certifications (may 2024)|12|336413|1250||||||||||| type Of Contract (apr 1984)|1|| notice Of Priority Rating For National Defense, Emergency Preparedness, Andenergy Program Use (apr 2008))|2||x| all Contractual Documents (i.e. Contracts, Purchase Orders, Task Orders,delivery Orders And Modifications) Related To The Instant Procurement Areconsidered To Be "issued" By The Government When Copies Are Either Deposited In The Mail, Transmitted By Facsimile, Or sent By Other Electronic Commercemethods, Such As Email. The Government's Acceptance Of The Contractor'sproposal Constitutes Bilateral Agreement To "issue" Contractual Documents Asdetailed Herein. early And Incremental Deliveries Accepted. \ 1. Scope 1.1 . Markings Shall Be In Accordance With Mil-std-130. 1.2 Articles To Be Furnished Hereunder Shall Be Repaired, Tested And Inspected In Accordance With The Terms And Conditions Specified In The Requirements Section Of This Document. 1.2.1 Any Item Contracted For Repair Shall Have A Statement Of Work To Ensure Compliance With All Repair Procedures And Requirements. repair Of: monitor System,airc ;1680 017030678; Nsn , ;123av92020-5; Part Number, Shall Be Performed Iaw: Monitor System,airc ;latest Applicable Repair Technical; Publication (s). 1.2.2 There Will Be No Repair Deviation From The Approved Written Procedures Without Review And Acceptance By The Basic Design Engineer. All Requests For Waiver/deviation Shall Be Via Form 1694 Routed Throught The Local Dcma/aco Office For Review And recommendations Via Form 1998. 1.3 Articles To Be Furnished Hereunder Shall Be Repaired, Tested Andinspected In Accordance With The Terms And Conditions Specified In Therequirements Section Of This Document. 1.4 Unless Expressly Provided For Elsewhere In This Clause, Equipment Suchas Fixtures, Jigs, Dies, Patterns, Mylars, Special Tooling, Test Equipment, Orany Other Manufacturing Aid Required For The Manufacture And/or Testing Of The Subject Item(s) Will Not Be provided By The Government Or Any Other Source And Is The Sole Responsibility Of The Contractor. The Foregoing Applies Notwithstanding Any Reference To Such Equipment Or The Furnishing Thereof That May Be Contained In Any Drawing Or Referenced Specification. 1.5 The Use Of Mil-w-81381 Wire In Any Item To Be Delivered Under This Procurement Is Prohibited. The Foregoing Prohibition Applies Notwithstanding Any Reference To Mil-w-81381 Wire That May Be Made In Any Of The Drawings Or Specifications For This procurement. Sae-as22759 Series Wire Shall Be Used In Lieu Of Mil-w-81381 Wire, In Any Place Where Mil-w-81381 Wire Is Cited In This Procurement. Any Questions Concerning This Requirement Should Be Directed To The Procuring Contracting Officer. 1.6 If Mil-std-454 Is Referenced In The Drawings Or In The Specification,the Contractor Is Expected To Show Compliance With Ipc/eiaj-std-001c Personnel Performing Tasks In Accordance With Ipc/eiaj-std-001c Shall Be Trained And Certified As Requried By ipc/eiaj-std-001c Paragraph 5.1.4. 2. Applicable Documents - Not Applicable 3. Requirements the Contractor Shall Maintain A Quality Control System Which Meets The Requirements Of Mil-i-45208a, Mil-q 9858,iso-9000 / 9001 / 9002 Or Equivalent. responsibility For Inspection: Unless Otherwise Specified, The Contractor Is Responsible For The Performance Of All Inspection Requirements As Specified herein. Except As Otherwise Specified, The Contractor May Use His Own Or Any Other Facility Suitable For The Performance Of The Inspection Requirements Specified Herein. procedures:the Contractor Shall Prepare And Maintain Quality Control documentation, Test And Repair Procedures, And Inspection Procedures Which Shall Be Made Available To The Government For Review And Approval. The Procedures Shall Include Sequential Diagrams Of The Test, Repair, And Inspection Process, As Well As The performance Spcifications To Perform The Procedures. quality Assurance Program Plan: The Contractor Shall Develop, Implement And Maintain A Repair Quality Plan In Compliance With The Requirements Of Mil-i-45208a, Mil-q-9858, Iso,9000 / 9001 / 9002, Or Equvalent.the Plan Shall Define The Specific Methods By Which compliance With Contractual Requirements will Be Assured. All Quality Assurance Data Shall Be Provided To The Government For Review And Approval Upon Request. purchased Material Control: The Contractor Shall Establish And Maintain A System Of Control Over Purchased Material Which Shall Assure That The Necessary Requirements Of This Contract Are Included. In All Sub contract Agreements. A Parts Control System Shall Establish A Record Of Performance For Each Purchased And Internally Manufactured Part And Shall Be Used To Evaluate Continued Use Of The Source. The Contractors Control System Shall Be In Compliance Wil either Mil-i 45208a/mil-q-9858 Or Equivalent Quality Quality Assurance Standared.(iso/as:9000, 9001, 9002). receiving Inspection Of Purchased Material: Purchased Items Shall Be Inspected Upon Receipt At The Contractors Facility To Assure Conformance With All Requirements Of The Technical Data Package (tdp). Evidence Of Such Inspections Shall Be Maintained For government Review At Least Twelve (12) Months Following Acceptance Of The End Item. Inspection Reports Shall Be Maintained By The Contractor. The Inspection Report Shall, At A Minimum, Include A Record Of All Dimensional Data (coordinate/positional), Material, finish, And Process With Appropriate Pass/fail Criteria, Such Ascertifications, And Actual Dimensional Readings. failure Analysis And Corrective Action:all Failure Analysis And Corrective Action Reports/plans Shall Be Submitted To The Government. nonconforming Material:the Contractor Shall Establish An Effective System For Controlling Nonconforming Material Including Procedures For Identification, Segregation, And Disposition. contractor Internal Review Board (irb):irb Authority Is Delegated To The Contractor For This Contract Only. The Irb May Be Used Only For Disposition Of Materials Exhibiting Minor Non-conformances, Scrap Or Rework To Return A Part To Conformance With Drawings Or specifications As Authorized By The Approved Repair Procedures.irb Shall Not Use "as-is" Disposition. A Complete File Of Irb Actions Shall Be Maintained For Review By The Government For Concurrance Of Classification. material Review Board (mrb):formal Mrb Authority For Disposition Of "as-is"and For Minor Non-conformances Is Retained By The Government. The Contractor Shall Submit The Appropriate Request For Variance Via The Dcmc To The Navsup Contracting Officer. responsibility For Compliance: All Items Must Meet All Requirements Of This Statement Of Work. The Inspection Requirements Set Forth In This Sow Shall Become Part Of The Contractors Overall Inspection System Or Quality Program. The Absence Of Any Inspection requirements In The Sow Shall Not Relieve The Contractor Of The Responsibility Of Assuring That All Government Equipment Submitted For Acceptance Comply With All Requirements. Sampling In Quality Conformance Does Not Authorize Submission Of Known Defective items, Either Indicated Or Actual, Nor Does It Commit The Procuring Activity To Acceptance Of Any Defective Items. repair Assessment Testing: The Government May Select Samples Of The Contract Line Items (clins) Which Have Completed Repair And Have Been Accepted By The Government Representative For The Purpose Of Conducting Performance Testing, Environmental Testing, And quality Conformance Examination In A Repair Assessment Test Program. A Quantity Of Clin's May Be Randomly Selected From Each Quaterly Repair Production Completion For Shipment To The Cfa Or Other Government Designated Location To Conduct This Testing. records Of Data Collection: The Contractor Shall Maintain A Historical Record File To Contain Copies Of Applicable Data And Documents For Individual Clin's and Assemblies By Clin Serial Number. The Historical Record File Shall Include,but Not Be Limited To The Following Types Of Historical Records: receipt Inspection Documentation. repair Shop Travelers Or Repair Cards. parts Replacement Records. parts Inspection Data Before And After Repair As Applicable. acceptance Test Data. qa Personnel Shall Maintain A Complete Receipt Inspection,test, Repair re-test, History Card For Each Item Processed. This Information Shall Be Made Available To The Government Upon Request. 3.1 1.0 General 3.1.1 This Statement Of Work (sow) Establishes The Criteria For Repair And Testing /inspection Of The Subject Item. It Includes Inspection, Component Repair And Replacement,reassembly And Testing Procedures Required To Return Units Back Into A Servicable condition. 3.2 2.0 Definitions. 3.2.1 Contractor: Is Defined As The Successful Offeror Awarded A Contract, Orderor Issued A Project Work Order. The Term "contract" Encompasses A Contract, An Order, Or A Project Work Order. 3.2.2 Overhaul: An Overhauled Part Is One Which Has Been Disassembled, Cleaned, Inspected, Repaired As Necessary (by Replacing Or Repairing All Components Which Have Been Found To Exceed Limits Established By The Repair/overhaul Manual) Reassembled And Tested in Accordance With The Approved Repair/overhaul Manual Listed In This Sow And Returned To A Ready For Issue (rfi) Condition (refer To Contract Schedule For Items To Be Overhauled). 3.2.3 Repair: A Repaired Part Is One Which Has Been Restored To A Ready For Issue(rfi) Condition (by Replacing Or Repairing Those Components Found To Be Defective, Broken, Damaged Or Inoperative During The Initial Evaluation And Troubleshooting Phase) And tested In Accordance With The Approved Repair/overhaul Manual Listed In This Sow (refer To Contract Schedule For Items To Be Repaired). 3.3 3.0 Scope 3.3.1 General. The Items To Be Furnished Hereunder Shall Be Overhauled, Upgraded,repaired, Tested, Inspected, And Accepted In Accordance With The Terms And Conditions Specified In This Contract. Unless Expressly Provided Government Furnished Property, including Equipment Such As Fixtures, Jigs, Dies, Patterns, Mylars, Special Tooling, Special Test Equipment, Or Any Other Manufacturing Aid Required For The Repair, Manufacture, And/or Testing Of The Subject Item(s) Will Not Be Provided By The Government And shall Be The Responsibility Of The Contractor. The Foregoing Applies Notwithstanding Any Reference To Such Equipment Or The Furnishing Thereof That May Be Contained In Any Drawing, Manual, Or Specification For The Contract Items. 3.3.2 Repair Upgrade Requirements:the Contractor Shall Provide The Necessary facility, Labor, Materials, Parts, And Test And Tooling Equipment Required To To Return The Following Items To A Ready For Issue (rfi) Condition: monitor System,airc ;123av92020-5; P/n, ;1680 017030678; Nsn, ;latest Applicable Repair; Tech Publications 3.3.3 Rfi Is Defined As That Condition Allowing The Items To Perform Properly And Reliably In An Operational Environment In A Manner They Were Intended To Operate.the Contractor Must Perform All Repairs/upgrades At The Facility Identified Within This Sow. repairs Performed By The Contractor Or Subcontractor Shall Be Performed In Accordance With The Specified Drawings And Repair Manual(s). 3.4 Changes To Such Manuals Used For Repairs Under This Contract, Or Changes To Drawings Or Specifications Used In The Manufacture Of Parts Utilized In These Repairs, Require Procuring Contracting Officer (pco) Approval In Accordance With The Configuration management Provisions Of This Statement Of Work Or Contract. Under No Circumstances Should The Repair, Test, And Inspection Extend Beyond The Requirements Of This Paragraph Unless Authorized By The Government Qar.in Addition, Requests For Approval Of Changes to A Repair Source Or Repair Facility Shall Be Submitted In Writing To The Pco Prior To Making Any Such Change. 3.4.1 Any Repairs Performed Using Unapproved Changes To Such Manuals, Drawings, Specifications, Or Changes To Repair Source Or Facility Are Done At The Contractor's Own Risk. If The Government Disapproves The Requested Change, The Contractor Shall Replace Any delivered Items Repaired Using Such Unapproved Manuals,drawing, Specification, Repair Source Or Repair Facility Change. The Contractor Is Not Entitled To Any Equitable Adjustment To The Contract Price Or Terms Based On The Government's Disapproval Of A requested Change To Manuals, Drawings, Specifications, Or To A Repair Source Or Facility. 3.4.2 References On Drawings And Specifications:for Repair And Overhaul Purposes Only. All References To The "prime Contractor" Or The "actual Manufacturer" Appearing On The Drawings And / Or Specifications Or Technical Data Furnished By The Government Shall Be read As The "government Designated Agency" 3.4.3 Process Control Documentation: The Contractor Shall Prepare And Maintain Repair Procedures, And Test / Inspection Information / Procedures Which Shall Be Made Available To The Government For Review And Approval. The Procedures Shall Include Sequential diagrams Of Processes, As Well As The Performance Specifications To Perform The Testing / Inspection Procedures. Those Processes Shall Be Frozen After Approval Of The Inspection / Test. 3.4.4 Beyond Economical Repair (ber). An Item Is Ber If The Cost Of The Repair Exceeds 75% Of The Production Quantity Price To Replace The Item, Current At Time Of Award. This Replacement Price Is For The Purposes Of Ber Determinations Only, And May Not Be used Or Relied On By The Offeror In The Pricing Of The Repairs Required By This Contract. Items Determined Ber Are Not Included In The Contract Price. The Contractor Shall Obtain Written Concurrence From Dcma For All Units Determined By The Contractor To Be ber. All Such Determinations, Including The Basis For The Determination, The Repair Required, The Proposed Price To Repair And The Dcma Written Concurrence Shall Be Provided By The Contractor To The Pco, With A Copy To The Inventory Manager. After Receipt Of the Required Documentation, The Pco Shall Provide The Contractor Disposition Instructions Or Contractual Authority For Repair Of The Item. The Contractor Is Not Authorized To Proceed With The Repair Until Notification To Proceed Is Received From The Pco. Any disposal Ordered Shall Be Performed By The Contractor In Accordance With All Applicable Regulations And In Accordance With All Dcma Disposal Procedures And Requirements. 3.4.5 Missing On Induction (moi). A Weapons Repairable Assembly (wra) Is Subject To This Moi Provision If The Item Received By The Contractor For Repair Is Missing One Or More Shop Replaceable Assemblies (sras). Contractor Replacement Of Moi Sras Is Not included In The Contract Price. The Contractor Shall Immediately Notify Dcma When An Item Is Received With Moi Sra(s) And Shall Obtain Written Verification From Dcma For All Wras Determined To Have Moi Sra(s). The Contractor Shall Provide All Such determinations, Including Identification Of The Missing Sra(s), And The Dcma Written Verification, To The Inventory Manager With A Copy To The Pco And Aco Prior To Induction And/or Repair Of The Wra. The Contractor Shall Not Induct And/or Repair Wras With Moi sras Until Instructions On How To Proceed Are Provided To The Contractor By The Inventory Manager (where No Adjustment Price To The Contract Is Required) Or By The Pco. Items Received By The Contractor Missing Consumable Parts Are Not Moi Items. Rather, repair Of Such Items And Replacement Of The Missing Consumable Parts Are Included In The Contract Price And The Item Shall Be Inducted And Repaired By The Contractor Under This Contract. 3.4.6 Replacing Failed Or Missing Shop Replaceable Assembly (sra) When Repairinga Weapons Replaceable Assembly (wra). 3.4.7 A. When The Contractor Believes One Or More Sra(s) Within A Wra Are Either: 3.4.8 Beyond Economic Repair (ber) Or Beyond Repair (br) I. E. The Unit Is Not Capable Of Being Repaired Because Of The Extent Of Physical Damage), Or Missing On Induction (moi), The Contractor Shall Obtain Written Verification From Dcma And Advice From The inventory Manager Whether A Sra May Be Replaced By One Or More Of The Following Options: Ship In Place From An Existing Spares Or Repair Contract, If Any, Milstrip The Sra(s), Otherwise Be Provided Direction For Obtaining The Sra(s) At No Cost To The contractor.the Detailed Procedures Are Set Forth In Section 6.0 Of The Web-based Commercial Asset Visibility (cav) Statement Of Work. 3.4.9 B.when Not Otherwise Provided For (or Precluded) By Other Terms Of This Contract, The Contractor May Seek Written Authorization To Replace Failed Sra(s) With Ready For Issue Sra(s). When Authorized, The Procedures Set Forth In Paragraph 3.0 Of Section 6.2 Of The Web-based Commercial Asset Visibility (cav) Statement Of Work Shall Be Followed. 3.4.10 Over And Above Repair (oar). An Item Sent To The Contractor Shall Be Considered To Require Over And Above (oar) Repair Effort If The Repair Required Is Not The Type Of Repair That Would Be Anticipated As A Result Of Normal Navy Operation Of The Item And is Not Included In The Contract Pricing Due To The Nature Or Scope Of The Repair Needed For That Particular Item. Therefore, Repair Of Oar Items May Be Subject To Equitable Adjustment. The Contractor Shall Obtain Written Concurrence From Dcma For All Units determined By The Contractor To Require Oar Effort. All Such Oar Determinations, Including The Basis For The Determination, The Repair Required, The Proposed Price To Repair And The Dcma Written Concurrence, Shall Be Provided By The Contractor To The Pco Prior to Undertaking Repair Of The Item. after Receipt Of The Required Documentation, The Pco Shall Provide The Contractor Disposition Instructions Or Contractual Authority For Repair Of The Item. Any Ordered Disposal Shall Be Performed By The Contractor In Accordance With All Applicable Regulations and Dcma Disposal Procedures And Requirements. 3.5 4.0 Parts And Materials 3.5.1 General. The Contractor Is Responsible For Supplying All Parts And Material Necessary To Perform The Required Repairs Under This Contract Unless Parts Or Material Are Specifically Identified As Government Furnished Material (gfm). All Parts And Material used In Performance Of This Contract Shall Be In Accordance With The Latest Approved Revision Of Applicable Drawings And Specifications And Shall Be New In Accordance With Far 52.211-5, Material Requirements, Which Is Incorporated By Reference Herein. authorization To Use Other Than New Material As Defined By Far 52.211-5 Requires Written Approval From The Pco. In Addition, Cannibalization Must Be Approved By The Pco. Cannibalization Of Units That Have Not Been Inducted Is Not Typically Authorized And requires Specific Approval By The Pco. 3.5.2 The Contractor Shall Ensure It Has Access For The Duration Of This Contract To Updated Drawings And Specifications For Parts And Material Required For Repairs Performed Under This Contract. Any Change To Such Parts/material Drawings Or Specifications requires Government Approval In Accordance With The Configuration Management Provisions Of This Statement Of Work. Written Approval From The Pco Must Be Obtained Prior To Any Change To The Manufacturing Source Or Manufacturing Facility For All Parts Which require Source Approval, Unless The Contractor Is The Design Control Agent (dca) (i.e. The Entity Responsible For Maintaining The Latest Configuration Data) For The The Contract Item. If The Contractor Is The Dca, The Contractor May Approve Approve Changes To manufacturing Source Or Manufacturing Facility For All Parts, Including Those Which Require Source Approval. Any Repairs Performed Using Unapproved Changes To Such Drawings, Specifications Or Manufacturing Source Or Facility Are Done At The Contractor's Own risk. If The Government Disapproves The Requested Change, The Contractor Shall Replace Any Delivered Items Repaired Using Such Unapproved Change. The Contractor Is Not Entitled To Any Equitable Adjustment To The Contract Price Or Terms Based On The government's Disapproval Of A Requested Change To The Drawings, Specifications Or Manufacturing Source Or Facility. 3.5.3 Purchased Material Control And Parts Control. The Contractor Shall Establish And Maintain A System Of Control Over Purchased Parts And Material. Such Controls Shall, At A Minimum, Assure That The Parts And And Material Purchased Are In Compliance With The requirements Of This Contract. 3.5.4 Receiving Inspection Of Purchased Parts And Material. (1)purchased Items Shall Be Inspected Upon Receipt At The Contractor's Facility To Assure Conformance With All Requirements Of The Applicable Drawings And Specifications Or (2)the Contractor Shall provide Prior To The Contract Award Evidence For Government Review And Approval Of A Purchased Parts And Material System Which Provides For The Inspections To Assure Conformance With All Requirements Of The Applicable Drawings And Specifications. Evidence Of such Inspections Of Such Inspections Shall Be Maintained By The Contractor Or Subcontractor For Government Review.the Inspection Report Shall, At A Minimum, Include A Record Of All Dimensional Data (coordinate/positional), Material, Finish, And Process With appropriate Pass/fail Criteria Such As Certifications and Actual Dimensonal Readings. 3.5.5 ^^^note^^^part Cannibalization Is Not Authorized Unless Specifically Approved By Navsup Wss And The Bde. 3.5.6 3.6 Source And Location Of Repair Source: 3.6.1 The Contractor Shall Specify The Name Of The Source/division Performing The Work And The Actual Location Where Work Will Be Performed. monitor System,airc ;northrop Grumman; Company Name , ;northrop Grumman Systems Corp D/b/a Integrated Systems 2000 W Nasa Blvd Melbourne State: Fl Zip: 32904-2322; address , ;(70974); Cage Code inspection Will Be Accomplished On The Contractor's Equipment 3.7 5.0 Contractor Quality Requirements: 3.7.1 Quality Program. The Contractor Shall Establish, Implement, Document And Maintain A Quality System That Ensures Conformance To All Applicable Requirements Of Iso 9001/ Sae As9100. The Contractor's Quality Management System/program Shall Be Designed To promptly Detect, Correct And Prevent Conditions That Adversely Affect Quality. 3.7.2 Calibration System Requirements. Contractor Shall Maintain A Calibration System That Meets The Requirements Of Ansi/ncsl Z540.3, Iso-10012-1 Or An Equivalent Calibration Program Acceptable To The Government. 3.8 6.0 Configuration Management (cm): 3.8.1 The Contractor Shall Maintain A Configuration Management Plan In Accordance With The Provisions Of Navsup Wss Configuration Management Clause Navicpia18. (refer To Contract). 3.9 7.0 Markings. 3.9.1 Marking Shall Be As Indicated In The Contract When Applicable. 3.10 8.0 Storage; 3.10.1 The Contractor Shall Provide A Proper Enclosed Warehouse Environment For Both Material Items Awaiting Repair And Assets Which Have Been Repaired And Are Awaiting Shipment To Ensure The Items Are Not Damaged While Being Stored. 4. Quality Assurance Provisions - Not Applicable. 5. Packaging- Mil-std 2073 Packaging Applies As Found Elsewhere In The Schedule 6. Notes - Not Applicable

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Braille Production Materials For Conversion Of Grade 1 Textbooks, Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On November 4, 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Philippine Pesos One Hundred Thirty-five Thousand One Hundred Fifty And 00/100 (php135,150.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Asec. Malcolm S. Garma Chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Braille Production Materials For Conversion Of Grade 1 Textbooks Ii. Project Owner: Department Of Education – Bureau Of Learning Resources – Lr Production Division Iii. Objective: To Procure The Project Procurement Of Braille Production Materials For Conversion Of Grade 1 Textbooks In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (for Abcs Above Php500k) (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (for Abcs Above Php500k) (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); In Addition, The Supplier With Scq Or Lcq Shall Submit The Samples Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac. (vi) Four (4) Samples Of Chipboard, One (1) Sample Per Size Of Ring Binder, And Five (5) Samples Of Sticker Label Shall Be Provided By The Winning Supplier During Post-qualification Period. To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Central Office: Learning Resources Production Division – Blr, Ground Floor, Bonifacio Bldg., Deped Complex, Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through Blr-lrpd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Shiela D. Cabisidan, And Ms. Julie Anne V. Vertudes And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Is Required To Prevent Damage Or Deterioration During Transit To Their Final Destination. The Packaging Shall Be Sufficient To Withstand, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points Of Transit. Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Cumulative Quantities Of Items Delivered Based On The Schedule Of Deliveries And Other Relevant Terms And Conditions Of The Contract; (ii) Duly Signed Delivery Receipt(s); (iii) Inspection And Acceptance Report(s), Including Certification By The Proponent, As Approved By The Duly Authorized Deped Representative, That The Items Have Been Delivered And/or Properly Installed And Commissioned In Accordance With The Contract. Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Contract/po Price Shall Be Paid To The Proponent Within 60 Calendar Days, Subject To Existing Government Disbursement Procedure, Upon Delivery And Acceptance Of Goods By The Duly Authorized Deped Representative, And Receipt Of The Billing Statement Of Account. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(blr-lrpd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Either Retention Money In An Amount Equivalent To At Least 1% Of The Payment, Or A Special Bank Guarantee In The Amount Equal To At Least 1% Of The Contract Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. E. Warranty A Three-month Comprehensive Warranty For The Goods Will Be Applied. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money Or Special Bank Guarantee In The Amount Equivalent To One Percent (1%) Of The Full Payment Contract/po Price. Replacement Of The Goods May Be Requested Within The Warranty Period. The Supplier Shall Replace All Rejected Goods Within Five (5) Calendar Days From Receipt Of A Notice Of Rejection From The End-user. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: The Chairperson Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Joe Marie D. Balaba (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Braille Production Materials For Conversion Of Grade 1 Textbooks Item Description Quantity Delivery Period 1 Chipboard 40 Bales 60 Calendar Days Upon Receipt Of Notice To Proceed 2 Ring Binder 1,590 Pcs. 3 Sticker Label 31 Boxes A. Delivery Schedule The Goods Shall Be Inspected, Delivered And Received Within Sixty (60) Calendar Days, From The Receipt Of The Notice To Proceed (ntp). B. Project Site Goods Shall Be Delivered To Central Office: Learning Resources Production Division – Blr, Ground Floor, Bonifacio Bldg., Deped Complex, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Proponent Shall Coordinate With Deped Administrative Service- Records Division For Purposes Of Inspection And Acceptance. 5) The Goods Must Be Packed Per Unit With Bubble Wrap And Well Protected From Damage During Delivery. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer Chipboard Functional Specifications:  Use As Front And Back Cover Of A Braille Material To Prevent The Braille Dots' Flattening Performance Specifications:  Thick Enough To Prevent Flattening Of The Braille Dots When Pressed Outside The Covers Environmental Interface:  If Possible From Recycled Materials Design:  A Piece Of 26” X 38” Gauge 40 Will Be Cut Into 4 Pcs. With Measurement Of 11”x11.5” And Must Have 19 Holes - Pre-punched Ring Binder Functional Specifications:  Use As Spine Bind The Braille Sheets And Covers Of Braille Books Performance Specifications:  With At Least 19-teeth Or Rings, Use As Spine In Binding 50-sheets 11"x11.5"braille Paper And 2 Braille Lr Covers Environmental Interface:  Dead-edges Design:  46” With 84 Rings (cut Into 4 Pcs With At Least 19 Rings) Sticker Label Functional Specifications:  Use As A Label Of The Braille Learning Resource Performance Specifications:  Could Be Sturdy Taped Or Stick On The Chipboard, Printer Ink Will Not Smudge Environmental Interface:  None Design:  24mm X 90mm (204 Pcs. Per Box) Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Braille Production Materials For Conversion Of Grade 1 Textbooks ___________________________________________________________ Name And Signature Of Authorized Representative Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date:

Italy-sondrio: Public Road Transport Services

Details: The City of Hämeenlinna (hereinafter also the Procurement Unit / Customer) Requests a participation application for passenger transport in accordance with this Request for Participation and its Appendices. It is a Dynamic Procurement System (dps), through which passenger transports are tendered at that stage, if they cannot be managed through the customer's other procurement contracts (including framework arrangements). Therefore, the Anticipated Value of the Purchase is a so-called Rough Estimate, and the transportation needs can vary significantly from year to year. This is an estimate that does not bind the procurement unit. The Anticipated Value May Be Greater If Options Are Used.","","the Procurement Unit Emphasizes That Even If A Candidate Is Accepted For This Dynamic Procurement System, The Candidate Will Not Necessarily Get Any Transportation To Handle. By Submitting the Application for Participation, the Candidate Has Accepted This Matter as well.","","The Application for Participation in the dynamic procurement system can be submitted at any time during its validity. The validity of the procurement system can be extended with a new procurement notice. The procurement system consists of the so-called establishment phase and the so-called procurement phase. In the establishment phase, applications for participation are accepted, but tenders within the procurement system are not organized yet. During the procurement phase, applications for participation are accepted and, if necessary, tenders within the procurement system are organized.","","After the establishment phase, the decision to accept (or reject) the candidate for the dynamic procurement system will be made within 30 working days of the end of the establishment phase. After that, the decision will be made within ten working days after the application for participation has been received; If additional documents need to be examined in the acceptance evaluation, or if eligibility requirements have to be checked or if there is another justified reason, the decision will be made within 15 working days after the application for participation has been received. - Or during the autumn holidays, and not from Midsummer until mid-August. This can happen, for example, so that the Procurement Unit closes the Dynamic Procurement System Temporarily.

Details: Description Philippine Bidding Documents (as Harmonized With Development Partners) Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Government Of The Republic Of The Philippines Sixth Edition October 2024 Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….3 Section I. Invitation To Bid……………………………………………………..6 Section Ii. Instructions To Bidders…………………………………………...8 1. Scope Of Bid ………………………………………………………………………. 10 2. Funding Information………………………………………………………………. 10 3. Bidding Requirements ……………………………………………………………. 10 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 10 5. Eligible Bidders…………………………………………………………………… 10 6. Origin Of Goods ………………………………………………………………….. 11 7. Subcontracts ……………………………………………………………………… 11 8. Pre-bid Conference ………………………………………………………………. 11 9. Clarification And Amendment Of Bidding Documents …………………………… 11 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 11 11. Documents Comprising The Bid: Financial Component …………………………... 12 12. Bid Prices …………………………………………………………………………. 12 13. Bid And Payment Currencies ……………………………………………………… 13 14. Bid Security ………………………………………………………………………. 13 15. Sealing And Marking Of Bids ……………………………………………………… 13 16. Deadline For Submission Of Bids …………………………………………………. 13 17. Opening And Preliminary Examination Of Bids ………………………………….. 13 18. Domestic Preference ……………………………………………………………… 14 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 14 20. Post-qualification ………………………………………………………………… 14 21. Signing Of The Contract …………………………………………………………… 15 Section Iii. Bid Data Sheet …………………………………………………..16 Section Iv. General Conditions Of Contract ……………………...………..18 1. Scope Of Contract ………………………………………………………………… 19 2. Advance Payment And Terms Of Payment ……………………………………….. 19 3. Performance Security ……………………………………………………………. 19 4. Inspection And Tests ……………………………………………………………… 19 5. Warranty …………………………………………………………………………. 19 6. Liability Of The Supplier ………………………………………………………….. 20 Section V. Special Conditions Of Contract ………………………………….21 Section Vi. Schedule Of Requirements ……………………………………....24 Section Vii. Technical Specifications …………………………………………25 Section Viii. Checklist Of Technical And Financial Documents …………..27 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Invitation To Bid For The Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 1. The Leyte Regional Prison, Through The National Expenditure Program (nep) F.y. 2025 Intends To Apply The Sum Of Three Million One Hundred Thousand Pesos Only (₱3,100,000.00) Being The Abc To Payments Under The Contract For Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 With Identification Number Bid2024-04. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Leyte Regional Prison, Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Until December 31, 2024 From The Receipt Of Notice To Proceed (ntp) And Contract Agreement. Bidders Should Have Completed, Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Equivalent To At Least Twenty-five Percent (25%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Leyte Regional Prison - Bac Secretariat Using The Contact Below And Inspect The Bidding Documents At The Address Given Below During Monday To Friday From 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 22, 2024 8:00am - 5:00pm To November 12, 2024 8:00am – 8:55am From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (₱5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees And Presented In Person. 6. The Leyte Regional Prison Will Hold A Pre-bid Conference On October 30, 2024 @ 9:00 Am At Lrp Administrative Building Conference Room Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before November 12, 2024 @ 8:55am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 12, 2024 @ 9:00am At The Lrp – Conference Room, Administration Building, Leyte Regional Prison. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Schedule Of The Bidding Activities Shall Be As Follows: Activites Date/time Venue 1. Sale And Issuance Of Bid Documents October 22, 2024 8:00am To 5:00pm To November 12, 2024 8:00am To 8:55am Office Of The Bac/bac Secretariat, Leyte Regional Prison, Abuyog, Leyte 2. Pre Bid Conference October 30, 2024 9:00 Am Conference Room, Admin Building, Lrp, Abuyog, Leyte 3. Submission And Opening Of Bid Documents November 12, 2024 9:00 Am Conference Room, Admin Building, Lrp, Abuyog, Leyte 11. The Lrp Bac Shall Use Non-discretionary And Non-discriminatory Measure Based On Sheer Luck As A Tie-breaking Tool (draw Lots) In The Event That Two Or More Bidders Were Declared As Lcrb In-order To Determine The Final Lcrb Based On The Following: I. In Alphabetical Order, The Bidder Shall Pick One Rolled Paper Ii. The Lucky Bidder Who Would Pick A Paper With “congratulations” Remark Shall Be Declared As The Final Lcrb And Recommended For The Award Of The Contract. 12. The Leyte Regional Prison Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 13. For Further Information, Please Refer To: Jeruel Go Office Of The Bac Secretariat Leyte Regional Prison, Abuyog, Leyte Cp # 09455311532, Email: Leurejz@yahoo.com 14. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.bucor.gov.ph/ Www.philgeps.gov.ph Date Of Issue: October 22, 2024 Mr. Tracy B. Soriano Bac Chairperson Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Leyte Regional Prison Wishes To Receive Bids For The Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 With Identification Number Bid 2024-04. The Procurement Project For Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2025 In The Amount Of Three Million One Hundred Thousand Pesos Only (₱3,100,000.00). A. The Source Of Funding Is National Expenditure Program. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To At Least Twenty-five Percent (25%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On October 30, 2024 @ 9:00 Am At Lrp Administrative Building Conference Room As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within Two (2) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until March 12, 2025. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On November 12, 2024 @ 8:55 Am At Lrp Administrative Building Conference Room As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Any Supply & Delivery Of Fuels, Oils & Lubricants. B. Completed Within The Last Two (2) Years Equivalent To At Least Twenty-five Percent (25%) Of The Abc, Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed 12 No Further Instruction. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than ₱62,000.00 (2% Of Abc) If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than ₱155,000.00 (5% Of Abc) If Bid Security Is In Surety Bond. 15 Electronic Copy/electronic Submission Is Not Allowed Each Bidder Shall Submit One (1) Original Copy And Three (3) Photocopies Of The First And Second Components Of Its Bid. 19.4 One Project Having Several Items That Shall Be Awarded As One Contract. 20.1 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its; 1. Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) 2. Supporting Documents For The Slcc (sales Invoice Or Official Receipt Or End-users Acceptance) 3. Valid And Current Registration Certificate (sec Certificate Of Registration For Corporation Or Dti Certificate Of Registration For Sole Proprietorship Or Cda Certificate Of Registration For Cooperative) 4. Valid And Current Mayor’s Or Business Permit 5. Valid And Current Tax Clearance Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 The Project Site Is At: Leyte Regional Prison Brgy. Cagbolo Abuyog, Leyte Contact Person: Ms. Mary Joy A. Elmido Chief, Supply Section 2 Advance Payment Is Not Allowed. Payments Will Be Based On The Actual Withdrawal/ Actual Pump Price And Be Paid On Monthly Basis. Cost For E-vat And Other Governmental Costs Which Fall Equally On All Prospective Suppliers Are Presumed To Be Included In The Computation Of The Bid Price. All Purchases Must Be Accompanied By Properly Accomplished And Duly Signed Purchase Order (po). Accepts Payment In The Form Of Ada Of Which Is Net Of Taxes Withheld Supported By The Issuance Of Certificates. Payment Shall Be Made By Lrp Within 30 Days From Receipt Of The Monthly Billing With Complete Attachments Covering Actual Purchases. 4 The Inspections And Tests That Will Be Conducted Are: Complete Delivery Of Goods Shall Be Inspected By The Lrp Inspection And Acceptance Committee. Upon Delivery Of The Goods To The Project Site, The Supplier Shall Notify The Procuring Entity And Present The Following Documents To The Procuring Entity: (i) Original And Four Copies Of The Supplier’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; (ii) Original And Four Copies Delivery Receipt; (iii) Delivery Receipt Detailing Number And Description Of Items Received Signed By The Authorized Receiving Personnel; (iv) Certificate Of Acceptance/inspection Report Signed By The Procuring Entity’s Representative At The Project Site; And (v) Four Copies Of The Invoice Receipt For Property Signed By The Procuring Entity’s Representative At The Project Site. 6 Responsibilities Of The Fuel Service Provider (fsp) • Fsp Should Supply And Deliver The Petroleum Products To The Procuring Entity Ensuring Availability Of Products, And Competent Fuel Attendant/personnel To Attend To The Services Required At All Times. In Case Of Shortage, Fsp Shall Provide Alternative Source/station That Can Provide Same Specifications. • To Ensure Proper Storage, Transport And Delivery, The Fsp Must Be Able To Demonstrate Compliance With Below Minimum Criteria And Qualification: • Fsp Must Be Compliant To All The Necessary Eligibility And Technical Documents Stipulated In Ra 9184 • Fsp Must Be Legitimate Supplier Of Petroleum Products. And Willing To Sell In Bulk And Or In Retail. • Fsp Must Have An Environmental Compliance Certificate (ecc) And Permit To Operate Issued By The Department Of Environment And Natural Resources (denr) Through The Office Of Environmental Management Bureau Emb). • Diesel And Gasoline Fuel Will Be Purchased In Bulk And Be Stored At The Lrp. • The Diesel And Gasoline Fuel Will Be Withdrawn From The Fsp Establishment Through An Approved P.o/withdrawal Slip By The Agency's Authorized Representative. • Delivery Cost Of Pol Must Be Included In The Bid Price. • Bid Cost Must Be Inclusive Of Handling / Profit Margin, E-vat (prevailing Price For Fuel) Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. State “comply” Or “not Comply” To The Statement Of Compliance. Item No. Description Quantity Delivery Schedule 1 Diesel 44,000 Liters From The Receipt Of Ntp Up To December 31, 2025 2 Gasoline, Unleaded (regular) 2,500 Liters From The Receipt Of Ntp Up To December 31, 2025 3 Brake Fluid 20 Liters From The Receipt Of Ntp Up To December 31, 2025 4 Gear Oil 20 Liters From The Receipt Of Ntp Up To December 31, 2025 5 Synthetic Oil 80 Liters From The Receipt Of Ntp Up To December 31, 2025 6 Automatic Transmission Fluid (atf) 20 Liters From The Receipt Of Ntp Up To December 31, 2025 7 2t Oil (1l) 10 Liters From The Receipt Of Ntp Up To December 31, 2025 The Quantity/units Is For Bidding Purposes Only. In The Actual Implementation Of The Contract, The Quantity Units That May Be Required May Increase/ Decrease As The Need Arises (but Not To Exceed Base On The Approved Budget Of The Contract). I/we Hereby Commit To Comply And Deliver All The Above Requirements In Accordance With The Above Stated Schedule. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Vii. Technical Specifications Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Section Vii. Technical Specifications Item Specification Quantity Statement Of Compliance 1 Diesel 44,000 Liters 2 Gasoline, Unleaded (regular) 2,500 Liters 3 Brake Fluid 20 Liters 4 Gear Oil 20 Liters 5 Synthetic Oil 80 Liters 6 Automatic Transmission Fluid (atf) 20 Liters 7 2t Oil (1l) 10 Liters ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f) Original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (i) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j) Original Of Duly Signed And Accomplished Price Schedule(s). Ix. Bidding Forms Company Letterhead Statement Of Ongoing Government & Private Contracts Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Bid Reference No.: Bid2024-04 Statement Of All Its Ongoing Government And Or Private Contracts Including Contracts Awarded But Not Yet Started, If Any Whether Similar Or Not Similar In Nature. Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Value Of Outstanding Contract Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Statement Of Single Largest Completed Contract Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Bid Reference No.: Bid2024-04 Statement Of Single (1) Largest Completed Contract Of Similar In Nature Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids Amounting To At Least Twenty-five Percent (25%) Of The Approved Budget Of The Contract (abc) Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Amount Of Completed Contracts, Adjusted By The Bidder To Current Prices Using Psa’s Consumer Price Index, If Necessary Date Of Delivery End User’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Contract, (attached Copy) Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Bid Reference No.: Bid2024-04 Certificate Of Net Financial Contracting Capacity (please Show Figures At How You Arrived At The Nfcc) This Is To Certify That Our Net Financial Contracting Capacity (nfcc) Is _________________________(p____________) Which Is At Least Equal To The Total Ceiling Price We Are Bidding. The Amount Is Computed As Follows: (please Show Computation Of Nfcc) Nfcc = (ca-cl) (15) – C Where: Ca = Current Assets Cl = Current Liabilities C = Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Going Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract For This Project Note: The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Audited Financial Statement Submitted To The Bir. Issued This _______day Of __________2024 _______________________________________________ Name & Signature Of Authorized Representative ____________________ Position _______________ Date Company Letterhead Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Bid Reference No.: Bid2024-04 Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: Leyte Regional Prison I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Fifteen (15) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Bid Reference No.: Bid2024-04 Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Of The Leyte Regional Prison As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For The Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Of The Leyte Regional Prison, As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 2024 At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Bid Reference No.: Bid2024-04 Bid Form Date: Invitation To Bid No: _____________________ To: Mr. Tracy B. Soriano Bac Chairperson Leyte Regional Prison Abuyog, Leyte Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 In Conformity With The Said Bidding Documents For The Sum Of __________________________________________₱ ________ Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In Bds Provision For Itb Clause 17.1 And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per Itb Clause 5 Of The Bidding Documents.. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Of The Leyte Regional Prison. [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Of The Leyte Regional Prison. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2024. _________________________ __________________________ [signature Over Printed Name] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Republic Of The Philippines Department Of Justice Bureau Of Corrections Leyte Regional Prison Abuyog, Leyte Schedule Of Prices Supply & Delivery Of Fuels, Oils & Lubricants For C.y 2025 Item No. Qty. Unit Of Issue Agency Specification Unit Price Abc Total Bid Price Inclusive Of Vat 1 44,000 Liters Diesel ₱3,100,000.00 2 2,500 Liters Gasoline, Unleaded (regular) 3 20 Liters Brake Fluid 4 20 Liters Gear Oil 5 80 Liters Synthetic Oil 6 20 Liters Automatic Transmission Fluid (atf) 7 10 Liters 2t Oil (1l) Total Bid Price Inclusive Of Vat In Words The Quantity And Unit Price Is For Bidding Purposes Only. In The Actual Implementation Of The Contract, The Quantity That May Be Required May Increase/decrease As The Need Arises, And The Unit Price May Vary Base On Actual Market Price (but Not To Exceed The Abc). ____________________________________ ____________________________ ________________ Name Of Company Signature Over Printed Name Date Of Authorized Representative

Details: Description To: All Prospective Proponents 1. The Department Of Education, Through Its Bids And Awards Committee (bac) Iv, Requests Price Quotation For The Project Procurement Of Set Of Toner For The Multi-function Color Copier Printer Particularly Described And Detailed In The Project Reference, Hereto Attached As Appendix “a”. 2. Said Quotation Shall Be Received On Or Before 10:00 A.m. On November 04 , 2024 By Courier Or By Hand-delivery At The Address Given Below: Bids And Awards Committee Iv Rm. M-512, 5th Floor, Mabini Bldg. Deped Complex, Meralco Avenue, Pasig City, Philippines Depedcentral.bacsecretariat@deped.gov.ph 3. The Successful Proponent Must Be Able To Meet The Following Requirements: 3.1. The Terms And Conditions Provided As Item V Of The Project Reference As May Be Applicable, As Well As The Provisions Of The Irr Of R.a. 9184 Are Deemed To Be Read Into This Project. 3.2. The Schedule Of Requirements, As Indicated In Item Vi Of The Project Reference; And 3.3. The Technical Specifications Which Lists The Details Of The Requirements As Indicated In Item Vii Of The Project Reference. Supplier’s Business Name: Tin: Address: Telephone No.: Fax No.: E-mail: Authorized Representative’s Signature Over Printed Name And Designation: Date: 4. The Proponent Is Required To Submit A Financial Proposal Indicating Its Price For The Required Lot. The Approved Budget For The Contract Is Philippine Pesos Forty-six Thousand And 00/100 (php46,000.00). For Purposes Of The Evaluation, Comparison And Ranking Of Bids/offers, The Proponent Who Submitted The Single / Lowest Calculated And Responsive Quotation Shall Be Awarded The Contract After Evaluation By The Bids And Awards Committee (bac) Iv. 5. The Quotation Shall Be Enclosed In A Sealed Envelope And Addressed To The Bac Secretariat At The Address Given Above. The Envelope Should Have The Rfq Number Boldly And Conspicuously Identified. 5.1. It Is The Exclusive Responsibility Of The Proponent To Ensure That The Sealed Envelope Containing The Quotation Reaches The Above Address Before The Time And Date Indicated In Item No. 2. If Being Delivered By Hand, The Quotation Must Be Delivered At The Above Address During Official Working Hours. Delivery To Any Other Person Or Office Will Be At The Risk Of The Proponent And Will Not Constitute Timely Delivery. Quotations Received After The Aforementioned Closing Time Or Deadline May Be Rejected. 5.2. Based On The Above-stated Provisions, The Proponent's Quotation Sent By Email Will Not Be Accepted And Will Be Considered As Rejected. 6. The Quotation Should Be Valid For Thirty (30) Calendar Days From The Due Date Indicated Above. 7. Deped Reserves The Right To Request Any Additional Information That It Deems Necessary In Order To Make Any Decision On Any Quotation. 8. Any Quotation Not Supported By The Information Requested In This Rfq Or Requested During Evaluation, Or Is Patently Non-complying With The Rfq Requirements May Not Be Considered. 9. Deped Reserves The Right To Accept Or Reject Any Quotation, To Annul The Procurement Process, Or Not To Award The Contract Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. Submission Of Quotation In Response To This Request Shall Be Construed As Commitment To Undertake The Services In Accordance With The Terms And Conditions, Specifications, And Schedule Of Implementation Set Forth In This Rfq. Asec. Malcolm S. Garma Chairperson, Bids And Awards Committee Iv Received Copy: ___________________________________________________ Remarks: _______________________ Project Reference I. Project Title: Procurement Of Set Of Toner For The Multi-function Color Copier Printer Ii. Project Owner: Department Of Education – Public Affairs Service- Publications Division (pas-pd) Iii. Objective: To Procure The Project Procurement Of Set Of Toner For The Multi-function Color Copier Printer In The Most Effective And Prompt Manner, Primarily Considering Time And Resource Constraints. Iv. Eligibility, Technical And Financial Requirements/ Documents: The Proponent With The Single / Lowest Calculated Quotation (scq Or Lcq) Shall Submit The Requirements Indicated Below Within Five (5) Calendar Days From Receipt Of Notice From The Bac, Which Documents Shall Be Validated To Determine If The Proponent Is Technically, Legally And Financially Capable Prior To The Award: (i) Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Is Located; (ii) Philgeps Registration Number; (iii) Duly Notarized Omnibus Sworn Statement (see Attached Annex “a”) • If A Partnership, Corporation, Cooperative, Or Joint Venture, Please Provide Proof Of Authorization (e.g. Duly Notarized Secretary’s Certificate As Stated In Item No. 2 Of The Attached Omnibus Sworn Statement); (iv) Income Tax Returns (for Abcs Above Php500k) (annual Income Tax Returns Of The Preceding Tax Year); (v) Business Tax Returns (for Abcs Above Php500k) (value Added Tax Or Percentage Tax Returns Covering The Previous Six Months); To Facilitate Post-qualification, The Proponent At Its Option May Submit In Advance, I.e., Together With Its Quotation, The Above Requirements And Other Documents As May Be Required. Non-submission Of Any Of The Documents Shall Be A Ground For Post-disqualification. In The Case Of A Joint Venture, Or If The Parties Intend To Enter Into A Joint Venture, The Requirements Are As Indicated In The Revised Implementing Rules And Regulations Of Republic Act No. 9184. V. Terms And Conditions Of Contract: A. Instructions 1. The Proponent Shall Be Responsible For Sourcing Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award. Failure Of The Proponent To Comply With This Provision Shall Be Ground For Cancellation Of The Award Issued To The Proponent. 2. The Proponent Shall Pick-up The Contract Or Purchase Order (po), And Notice To Proceed (ntp) Issued In Its Favor Within Three (3) Calendar Days From The Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Proponent. Thereafter, If The Contract Or Po Remains Unclaimed, The Contract Or Po Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Proponent Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. The Proponent Who Accepted A Contract Or Po, And Ntp But Failed To Deliver The Required Goods Within The Time Called For In The Contract Or Po Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Proponent. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Proponent Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Proponent. 6. All Transactions Are Subject To Applicable Withholding Taxes Per Relevant Revenue Regulations Of The Bureau Of Internal Revenue (bir) Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bir. B. Delivery And Documents The Goods Shall Be Delivered At Central Office, Deped Complex, Meralco Avenue, Pasig City. Risk And Title To The Goods Will Pass From The Proponent To Deped Upon Receipt And Final Acceptance Of The Goods At Their Final Destination. The Goods Must Conform To And Comply With The Standards Mentioned In The Schedule Of Requirements, As Indicated In Annex “b” And Technical Specifications As Indicated In Annex “c”. Upon Delivery Of The Goods To The Delivery Site, The Proponent Shall Notify Deped Through Pas-pd And Present The Following Documents: I. Original And 4 Copies Of The Proponent’s Invoice Showing Goods’ Description, Quantity, Unit Price, And Total Amount; Ii. Original And Four Copies Of The Proponent‘s Warranty Certificate, Where Applicable; Iii. Original (white Copy) And Scanned Copy Stored In Cd/dvd/flash Drive Of The Pre-numbered Inspection And Acceptance Report (iar) And Delivery Receipt (dr) Detailing The Number And Description Of Items Received And Duly Signed And Dated By The Authorized Receiving Personnel (arp). For This Purpose, The Deped’s Representative At The Project Site Shall Be Ms. Wynona Nicole B. Orlina, Ms. Jancy Gayle C. Garcia, The End-user Unit, And The Designated Inspectorate Team. Packaging As May Be Applicable For Goods To Be Delivered And As May Be Indicated In The Contract Or Po, The Proponent Shall Provide Such Packaging As Is Required To Prevent Damage Or Deterioration During Transit To The Project Site. The Goods Shall Be Well Protected From Damage With Bubble Wrap And Box During The Transport. It Should Marked With Colors Of Toners. Transportation Transport Of The Goods Shall Be Arranged By The Proponent, And Related Costs Shall Be Included In The Contract/po Price. Deped Accepts No Liability For The Damage Of Goods During Transit. Risk And Title To The Goods Will Not Pass To Deped Until Its Receipt And Final Acceptance At The Final Destination, Through Its Authorized Receiving Personnel. C. Schedule Of Payment The Proponent May Submit A Request For Payment Based The Following: (i) Certificate Of Final Acceptance (ii) Inspection Report (iii) Delivery Report Other Delivery Documents As May Be Subsequently Prescribed By Deped Shall Be Provided By The Proponent. One Hundred Percent (100%) Of The Purchase Order Price Shall Be Paid To The Proponent Upon Delivery, Inspection, Acceptance And Submission Of Required Documents. (note: The Supplier Must Furnish A Copy Of The Above-mentioned Documents To The End-user [(pas-pd)] And The Contract Management Division Of The Procurement Management Service, Central Office.) Payments Shall Be Subject To The “warranty” Provision In The Form Of Retention Money And Special Bank Guarantee In An Amount Equivalent To 1% Of The Total Purchase Order Price Required In Section 62 Of Ra 9184 And Its Irr. Release Of The Retention Money Shall Be At The Expiration Of The Warranty Period, Or The Remaining Amount In Case It Has Been Utilized Pursuant To The Warranty Provision. D. Inspections Inspection Or Pre-delivery Inspection (pdi), Where Applicable For Goods To Be Delivered, Shall Be Conducted By Deped Through The Duly Designated Inspectorate Team. The Inspection Or Pdi Shall Be Made Upon Notice To The Deped Of The Readiness Of The Goods For Inspection. The Proponent Shall Coordinate With Deped, Through The Procurement Management Service-contract Management Division (procms-cmd), On The Conduct Of Inspection Or Pre-delivery Inspection (pdi). Any Request For Inspection Or Pdi Shall Be Done In Writing, And Contain The Following Information: A. Project Title And Contract/po Number; B. Specific Goods For Inspection; C. Quantity Of Goods For Inspection; D. Venue/address Of Inspection Site; And E. Proposed Schedule Of Inspection Which Must Be At Least Three (3) Calendar Days From The Submission Of The Request. The Request For Inspection Or Pdi Shall Be Addressed To Procms-cmd, And Must Be Submitted Through Email At Procms.cmd@deped.gov.ph. Prior To And For Purposes Of Inspection, The Proponent Shall Ensure Convenient Access To The Goods For Inspection. The Proponent Shall Assign Personnel To Undertake The Handling, Unpacking, Assembly, Commissioning, Dissassembly, Repacking, Resealing And Sorting Of The Goods Prior To, During And After The Inspection. Deped Shall Have The Right To Visit And Inspect The Proponent’s Premises Covered By The Contract/po, At Any Time Or Stage Of Contract Implementation, To Monitor And Assess The Proponent’s Capacity To Discharge Its Contractual Obligations. Goods With Defects Or Non-compliant With The Required Technical Specifications Upon Delivery Shall Be Rejected, Orally Or In Writing, By Deped And Replaced By The Proponent In Accordance With The Warranty Provision. The Replacement Goods For This Reason Shall Be Subject To Re-inspection. Goods Are Considered Defective When They Are Unfit For The Use For Which It Is Intended Or Its Fitness For Such Use Is Diminished To Such An Extent That, Had Deped Been Aware Thereof, It Would Not Have Acquired It Or Would Have Given A Lower Price For It. Defects In The Goods Can Either Be Patent Or Latent. A Patent Defect Is One That Is Apparent To The Buyer Or Normal Observation. It Is An Apparent Or Obvious Defect. On The Other Hand, A Latent Defect Is One That Is Not Apparent To The Buyer By Reasonable Observation. A Latent Defect Is Hidden Or One That Is Not Immediately Determinable. E. Warranty Three (3) Months After Acceptance Of The Delivered Goods Will Be Applied. The Said Warranty Period Shall Reckon From The Date Of Issuance Of The Certificate Of Final Acceptance By The Deped That The Delivered Goods Have Been Duly Inspected And Accepted (i.e. Final Acceptance). The Obligation For The Warranty Shall Be Covered By Retention Money In The Amount Equivalent To One Percent (1%) Of The Full Payment Of The Contract/po Price. Replacement And/or Repair Of The Goods May Be Requested Within The Warranty Period. Replacement And/or Repair Shall Be Made Within Three (3) Calendar Days Upon Claim Or Request Therefor. In Case The Proponent Opts For Retention Money, The Amount Shall Only Be Released After The Lapse Of The Entire Warranty Period, Unless During The Remainder Of The Warranty Period, The Retention Money Is Substituted With A Special Bank Guarantee As Prescribed Above. The Special Bank Guarantee Shall Not Contain Any Deletion, Crossing-out, Expunction, Or Any Form Of Correction. Otherwise, Deped May Reject Such Security If Any Such Intercalation, Superimposition Or Alteration Affects Any Materials Information Or Feature Of The Document. Vi. Schedule Of Requirements As Indicated In Annex ”b”. Vii. Technical Specifications As Indicated In Annex “c”. Viii. General Instructions To Suppliers 1. This Request For Quotation (rfq) Form Is Deped’s Standard Rfq To Be Used When Deped Solicits Quotations For The Procurement Of Goods And Services. It Is A Standard Template That Suppliers Must Follow In Order To Prepare And Submit Their Quotations For Consideration By Deped. 2. This Rfq Is Composed Of One (1) Lot. Prospective Proponents Shall Submit Their Quote For One (1) Lot. Quotation That Exceeds The Abc For The Said Lot Shall Be Rejected. 3. The Proponent Must Fill Up The Spaces With The Required And Correct Information Including The Offered Brand, Model, Make And Specifications, As Well As The Total Price Of The Item Or The Items In The Lot. They Shall Likewise Indicate The Total Price Of The Said Lot. 4. Prices Must Be Quoted In Philippine Peso And Must Include The Unit Price And Total Price, Inclusive Of All Taxes, Duties And/or Levies To Be Paid And Other Incidental Costs To The Delivery Site/s If The Contract Is Awarded. 5. Award Of Contract Shall Be Made To The Single/lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. The Rfq Form Must Be Duly Signed And Accomplished, Either Typewritten Or Written In Indelible Ink. Any Correction Made To The Prices, Rates Or To Any Information Shall Be Rewritten In Indelible Ink And Initialed By The Person Signing The Rfq Form. 6. The Proponent Shall Accomplish, Provide Correct And Accurate Information And Submit, Together With The Request For Quotation (rfq), The Following Attached Documents: (i) Schedule Of Requirements (annex “b”); (ii) Technical Specifications (annex “c”); And (iii) Financial Proposal (annex “d”) Otherwise, Non- Submission Of Which Shall Result To Automatic Disqualification Of Proposal. The Proponent Should Not Need To Fill Out The Attached Purchase Order (po) Under Annex "e". 7. The Proponent Requiring Any Clarifications Of The Request For Quotation Document May Refer To: Asec. Malcolm S. Garma Bids And Awards Committee Iv Department Of Education Room M-512, 5thfloor, Mabini Bldg., Deped Complex, Meralco Avenue, Pasig City Tel Nos. 8633-9343 / 8636-6542 Depedcentral.bacsecretariat@deped.gov.ph Look For: Ms. Angelica S. Pagaran (project In Charge) Ix. Financial Proposal Quotation Form As Indicated In Annex “d”. Annex “a” Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of ____________________________________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Its Association Or Relation With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End- User Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examine All Of The Bidding Documents; B. Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This _____ Day Of __________, 20____ At ______________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Rules On Notarial Practice] Annex “b” Schedule Of Requirements Procurement Of Set Of Toner For The Multi-function Color Copier Printer Item Description Quantity Uom Delivery Period 1 Ricoh Imc4500 Toner (black) 1 Cartridge The Delivery Is Within Fifteen (15) Calendar Days From The Receipt Of Ntp 2 Ricoh Imc4500 Toner (cyan) 1 Cartridge 3 Ricoh Imc4500 Toner (magenta) 1 Cartridge 4 Ricoh Imc4500 Toner (yellow) 1 Cartridge A. Delivery Schedule Complete Delivery Of The Goods Shall Be Made Within Fifteen (15) Calendar Days From The Receipt Of The Ntp. B. Project Site Goods Shall Be Delivered To Central Office, Deped Complex, Meralco Avenue, Pasig City. C. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1) Goods As Specified In This Schedule Of Requirements And/or Technical Specifications Shall Be Delivered Only To The Address Indicated Herein. 2) The Proponent Shall Notify The Indicated Authorized Receiving Personnel At The Project Site At The Scheduled Date Of Delivery At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel Of The Deped Is Present During The Date And Time Of Delivery. 3) The Proponent Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 2:00 P.m. The Authorized Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. To 2:00 P.m., And On Non-working Days. 4) The Goods Should Be Well Protected From Damage During Transport. It Should Be Reinforced With Heat; Water; Impact Resistant Material And Packed According To Item And Sizes. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Completeness Of Submission 2) Compliance With Technical Specifications 3) Price-lowest Unit Cost Statement Of Compliance After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Contract Shall Be Accepted By Us At Any Time Before Expiration Of This Period. The Deped- Bids And Awards Committee Iv Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. _____________________________________________________________________________ Name And Signature Of Provider’s Authorized Representative Annex “c” Technical Specifications General Specifications 1 The Item Must Be Branded And Of Good Quality. 2 A Certification From The Brand And Product Manufacturer Shall Be Provided Confirming That The Proposed Brand And Product Parts Will Be Available And Serviceable For At Least Five (5) Years After Delivery And Acceptance Of The Goods. 3 Imported Products Should Pass International Quality Control Product Standards And Have International Quality Control Product Markings Such As Ce, Iso, Astm, Asqc, Afciq, Asq, Dgq, Eoqc, Iqa, And The Likes, While Locally Made Products (philippine-made) Should Pass The Local Quality Control Product Standards And Bear The Ps Mark. 4 All Equipment And Components Must Be Of The Required Level Of Technology, New, Compliant With The Requested Specifications, Responding To Current Quality Standards In International Markets, Manufactured By Reputable And Consolidated International Brands, Reliable And Entirely Adequate For The Intended Purpose 5 Others Detailed Technical Specifications Item Specifications Statement Of Compliance (state Comply Or Not Comply) Bidder’s Actual Offer 1. Black Toner (1 Cartridge) • Original Manufacturer/compatible: Genuine • Page Yield: Estimated 12,000-33,000 Pages @ 5% • Color: Black • Condition: New • Shipping Weight: 1 Lb 11 Oz • Shipping Dimensions: 22.6” X 3.3” X 3.1” • Machine Section: Toner Supply 2. Cyan Toner (1 Cartridge) • Original Manufacturer/compatible: Genuine • Page Yield: Estimated 12,000-25,000 Pages @ 5% • Color: Cyan • Condition: New • Shipping Weight: 1 Lb 7 Oz • Shipping Dimensions: 22.3” X 3.6” X 3” • Machine Section: Toner Supply 3. Magenta Toner (1 Cartridge) • Original Manufacturer/compatible: Genuine • Page Yield: Estimated 12,000-25,000 Pages @ 5% • Color: Magenta • Condition: New • Shipping Weight: 1 Lb 8 Oz • Shipping Dimensions: 22.3” X 3.2” X 3.2” • Machine Section: Toner Supply 4. Yellow Toner (1 Cartridge) • Original Manufacturer/compatible: Genuine • Page Yield: Estimated 12,000-25,000 Pages @ 5% • Color: Magenta • Condition: New • Shipping Weight: 1 Lb 8 Oz • Shipping Dimensions: 22.8” X 3.6” X 3.1” • Machine Section: Toner Supply Functional Specifications • Compatible With The Printing Unit Performance Specifications • 12,000-25,000 Pages Print Yield @5% Design • Should Pass Domestic/international Quality Control Product Standards Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Project: Procurement Of Set Of Toner For The Multi-function Color Copier Printer

Details: Description Terms Of Reference 1. Project Description The Philippine National Oil Company (pnoc), Under Its Three Arrows Strategy, Is Revolutionizing Sustainable Energy Solutions By Spearheading Rooftop Solar Power Projects For Various Government Buildings. This Initiative Supports The Government's Strategy To Reduce Its Dependence On International Fuel Markets And Promote Renewable Energy Use. In Line With The Inter-agency Energy Efficiency And Conservation Committee (iaeecc) Resolution Of 07 July 2023, Government Entities, Including Government-owned And Controlled Corporations (goccs), State Universities And Colleges (sucs), And Local Government Units (lgus), Are Mandated To Install At Least 20% Of Their Electricity Requirements From Solar Photovoltaic (pv) Systems Or Equivalent Renewable Energy Technologies Within Three Years. Additionally, This Project Aligns With The Government Energy Management Program (gemp), Which Encourages A Minimum 10% Reduction In Electricity Consumption Across All Government Entities. By Ensuring Zero Export Of Energy To The Distribution Grid, This Forward-thinking Project Not Only Reduces Costs But Also Elevates Environmental Stewardship, Setting A New Standard For Green Energy In The Public Sector. Pnoc Invites Submissions From Reputable Organizations (referred To As "the Contractor") Capable Of Providing A Comprehensive Turnkey Solution Encompassing Engineering, Procurement, Construction, Commissioning, And Testing And Commissioning, And One-year Operations And Maintenance (referred To As "epctc") For The Project. The Project Shall Be Named “supply, Delivery, Installation, Testing And Commissioning Of 25kwp Solar Pv Rooftop System At Carmona Water District Admin Building”. The Project Site Is Located At Cityland Subdivision, Brgy. Carmona, Cavite. 2. Objectives Of The Contract The Intent Of The Terms Of Reference Is To Provide The General And Technical Requirements Necessary For The Implementation Of The Project. However, It Is The Contractor’s Obligation To Investigate And Validate All Information Herewith As Part Of Their Work To Be Undertaken. Thus, Any Discrepancies In The Tor In Accordance With Applicable And Generally Accepted Engineering And Construction Practices, Government Rules And Regulation And The Latest Industry Codes And Standards For Solar Pv Development Shall Not Relieve The Contractor Of The Accuracy Of Their Work. A. Define Project Scope: Clearly Outline The Scope Of Work For The Turnkey Epc (engineering, Procurement, And Construction) Contractor, Including Project Preparation, Procurement, Installation, Construction, Testing, Commissioning, And Operation And Maintenance (o&m). B. Establish Deliverables: Specify The Required Deliverables, Including Documentation, Performance Guarantees, And O&m Plans, To Ensure Comprehensive Project Execution And Accountability. C. Set Performance Standards: Provide Criteria For The Performance And Quality Of The Solar Pv Systems, Ensuring They Meet Industry Standards And Regulatory Requirements. D. Detail Compliance Requirements: Ensure The Epc Contractor Adheres To All Relevant Local, National, And International Regulations And Standards, Promoting Safety, Reliability, And Environmental Responsibility. E. Specify Evaluation Criteria: Establish The Criteria For Selecting The Epc Contractor, Focusing On Experience, Technical Expertise, Financial Stability, And The Quality Of The Proposed Solutions. F. Ensure Zero Export Compliance: Mandate That The Solar Pv Systems Operate With Zero Export To The Distribution Grid, Ensuring On-site Energy Optimization And Compliance With Regulatory Requirements. G. Provide Maintenance Guidelines: Include A Comprehensive One-year O&m Plan To Ensure The Longevity, Efficiency, And Optimal Performance Of The Installed Solar Pv Systems. H. Promote Transparency And Reporting: Require Regular Progress Reports From The Epc Contractor To Pnoc, Detailing Project Milestones, Challenges, And Resolutions, Fostering Transparency And Effective Project Management. 3. Approved Budget For The Contract (abc) Pnoc Has An Approved Corporate Budget In The Amount Of One Million Three Hundred Fifty Thousand Pesos (php 1,350,000.00) For The Project. 4. Scope Of Works The Scope Of Work For The Contractor Includes: 4.1. Project Preparation The Contractor Shall Facilitate All Preliminary And General Works On Time So That Any Issues Or Problems Encountered Can Be Addressed. If The Contractor Fails To Timely Execute The Works, Then Any Delays Due To Pending Issues And Problems Shall Be Of The Contractor’s Account. ● Kick-off Meeting The Contractor Shall Schedule A Kick-off Meeting No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement As Stated In The Ntp. The Kick-off Meeting Shall Be Held At Site To Discuss Mobilization And Construction Schedules And Other Details Necessary Prior Project Execution. All Key Personnel Must Be Available During The Kick-off Meeting. ● Mobilization The Contractor Shall Facilitate The Mobilization Of Manpower And Equipment, Including Operating Supplies And Tools Necessary For The Project Immediately After The Kick-off Meeting. ● Temporary Facilities And Storage/staging Area The Contractor Shall Be Provided With A Temporary Headquarters Immediately After The Kick-off Meeting. The Location Of The Headquarters And Storage/staging Area Shall Be Determined With The Consent Of The Building Owner. ● Site Survey And Assessment The Contractor Shall Undertake Its Own Site Survey, Verification, And Assessment, Including Actual Measurements Of Voltage, Current, Frequency And Power Quality For A Period Of Seven (7) Calendar Days Upon Mobilization, Identification Of Access, Etc., To Identify All Necessary Information About The Site Conditions And Design Parameters. Additionally, The Contractor Shall Perform An Energy Yield Assessment To Estimate The Potential Solar Energy Generation In The Installation Site The Assessment Shall Also Include The Condition Of Roof And Existence Of Roof Leaks, And The Safety And Reliability Of The Existing Electrical System(s) And The Whole Installation, And Maintenance Concerns. All Findings And Necessary Engineering Intervention Shall Be Incorporated In The Detailed Project Designs And Engineering Plans And Shall Be Properly Addressed During Construction. ● Permits And Clearances The Contractor Shall Secure The Construction Permit, Safety Permit, Building Permit And Other Approvals, Clearances, And Licenses Necessary Prior To The Start Of Construction And Installation. The Contractor Shall Also Secure Necessary Permits/documents As Required By The Distribution Utility For The Installation Of The Rooftop Solar Pv System On The Installation Site. ● Detailed Project Designs And Engineering Plans The Contractor Shall Submit Detailed Project Designs And Engineering Plans No Later Than Ten (10) Calendar Days Starting From The Date Of Commencement Stated In The Ntp. The Detailed Project Designs And Engineering Plans Must Reflect All Additional Requirements And Information Needed Based On The Reviewed Preliminary Design Drawings. The Detailed Project Designs And Engineering Plans Shall Be Furnished Using Engineering Standard Templates, Adequate, Readable And Must Be Written In English. The Contractor Must Use Computer-aided Design And Drafting Software (cad) Or Equivalent. Likewise, Electronic Components With Built-in Programs And Software Shall Be Accompanied By Their Corresponding Programs And Ladder Logic Diagrams For Submission To Pnoc Prior To The Installation Of The Systems. The Detailed Project Designs And Engineering Plans Shall Be Signed And Sealed By Professional Engineers (electrical And/or Civil/structural Engineer), And Pnoc And Building Owner’s Authorized Representatives. Pnoc Shall Have The Right To Require The Contractor Additional Drawings Or Information As May Be Necessary. The Minimum Number Of Original Copies To Be Produced By The Contractor Shall Be 3 Sets Of A3 Size And 2 Electronic Copies Containing Cad And Pdf Files, As An Advance Copy. The Contractor Must Also Submit A Hard Copy As An Official Document. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. To Avoid Revisions, The Contractor May Submit First Draft Drawings Or E-file Via Email Before Printing The Detailed Project Designs And Engineering Plans. 4.2. Procurement The Contractor Shall Be Responsible For The Procurement Of All Equipment And Construction Materials, Including Consumables, Necessary To Complete The Project. All Delivered Equipment And Construction Materials, Including Consumables, Shall Be Subject To Testing And Inspection By Pnoc. Testing And Inspection Includes Visual Checking, Measurement, Validation Of Specifications (in The Nameplates) And Other Applicable Testing Methods As Deemed Necessary. Pnoc Shall Release A Materials Inspection Report (mir) For The Findings Of The Inspected Materials. Any Damage Or Deficiency Shall Be Rectified Or Replaced By The Contractor Without Additional Charges To Pnoc. ● Equipment And Construction Materials The Contractor May Source All Equipment And Construction Materials, Including Consumables Locally Or Abroad Provided These Shall Conform To The Required Design Specifications And Standards. In Case Of Changes In The Source Of Supply Or Brand, The Contractor Shall Submit A Letter Of Request Stating The Reasons For The Changes For Pnoc’s Review And Approval. ● Factory Acceptance Test (fat) The Contractor Must Provide Any Proof That The Manufacturer’s Factory Or Fabricator’s Shop Has Passed The Fat For The Solar Panels And Inverters. All Related Testing Expenses Shall Be Of The Contractor’s Account. Receipt And Acceptance Of The Certified Test Reports And Inspection & Testing Certificate By Pnoc Shall In No Way Relieve The Contractor Of Its Responsibility. ● Handling And Delivery The Contractor Shall Perform Proper Packing, Loading, Transportation, Hauling And Unloading Of Equipment In Accordance With The Manufacturer's Standards And Recommendations. All Duties And Taxes Including Export Permits And Clearances, Insurances And Warranties Shall Be Of The Contractor’s Account. The Equipment And Construction Materials Shall Be Delivered Directly To The Project Site(s). The Contractor Shall Secure Handling And Delivery Manuals From The Manufacturer. The Contractor Shall Notify Pnoc For All Incoming Materials And Submit Delivery Receipt Upon Delivery For Inspection And Acceptance By Pnoc Prior To Installation. All Equipment Shall Be Delivered Unbroken, Not Deformed And Without Cracks And Scratches. In General, The Packaging Of The Equipment Shall Be Based On Generally Accepted Industry Practices Or Standards. Packaging Shall Be Adequate To Prevent Damage From Any Mechanical Stresses That May Occur And To Ensure Safety During Loading, Hauling, Unloading, Unpacking And Storage. Boxes Shall Contain Barcode Sheet/label Showing The Following Information: ✔ Name Of The Manufacturer; ✔ Model Number; ✔ Code No./serial Number; ✔ Product Barcode; And ✔ Manufacturing Date. ● On-site Storage The Contractor Shall Perform On-site Storage Of Equipment And Construction Materials In Accordance With The Manufacturer's Standards And Recommendations. Equipment Shall Be Placed At The Designated Storage/staging Area. The Contractor Shall Secure Equipment On-site Storage Manuals From The Manufacturer. 4.3. Installation And Construction The Contractor Shall Provide All Consumables, Tools, Equipment, And Manpower, Including Ppe, Necessary To Perform The Necessary Works. The Contractor Shall Only Be Allowed To Work At The Designated Area Agreed Upon With Pnoc To Avoid Any Interruptions To The On-going Operations And Activities At The Site. In Case Of Concrete Drilling Or Breaking, The Contractor Must Ensure That Such Work Shall Not Compromise The Integrity Of The Existing Structures. In The Case Of Painting, Appropriate Painting Shall Be Used For The Structures To Be Painted In Accordance With Applicable Standards. The Painting Shall Be Done With A Primer And Topcoat As A Minimum. In The Case Of Earthworks And Concreting, It Shall Be Performed In Accordance With Applicable Codes And Standards. Concrete Foundations Must Be Designed Using Applicable Mixtures And With Reinforcing Bars As Per Standards. The Pv System Shall Be Designed For Simple Mechanical On-site Installation With No Requirement For Welding Or Complex Machinery At The Site. In Extreme Cases Where Welding Or Machinery Is Necessary, The Contractor Shall Submit Welding Methodology. Welding Shall Be Tested As Per Standards. The Contractor Must Also Ensure Minimal Disruption To The Daily Operations Of The Installation Site. ● Pre-leak And Post-leak Test The Contractor Shall Conduct Pre-leak Test Prior To, And After The Installation Of Pv Modules And Appurtenances, Respectively. Schedule Of The Leak Test Shall Be Properly Coordinated With Pnoc And Building Owner Representatives. The Contractor Shall Submit A Leak Test Procedure For Review And Approval By Pnoc Prior To Execution. ● Work Permit The Contractor Shall Coordinate With Pnoc Representative For Every Work To Be Performed Prior To Execution. The Work To Be Performed Shall Specify The Following: ✔ Type Of Work, Such As: Hot Works/cold Work/working At Heights/confined Space/concrete Chipping/excavation Works; ✔ Target Start And End Dates; ✔ Methodology; ✔ Hazard Associated With The Works; ✔ Safety And Precautionary Measures; ✔ Equipment And Construction Materials With Attached Approved Brochures And/or Drawings; And ✔ Equipment, Tools, And Personal Protective Equipment (ppe). ● Mounting And Installation Of Equipment All Equipment Shall Be Mounted In Accordance With Engineering And Construction Standards And Practices And Manufacturers’ Recommendations And Standards And Safety And Health Standards. Spacing, Orientation, And Location Shall Be Based On The Approved Detailed Project Designs And Engineering Plans. ● Cabling And Raceway Routing Dc Cables Shall Be Housed In A Hot Dip Galvanized Cable Tray/ladder With Cover. All Ac Cables Shall Be Housed In Rigid Steel Conduit. Instrumentation And Communication Cables Shall Be Housed In A Separate Uv Rated Conduit. For Buried Cables, It Must Be Housed In A Pvc Pipe With Concrete Trench, Warning Tape Or Tiles Placed Above And Marking Posts At Suitable Intervals On The Surface. The Minimum Depth Of Burial Is 700mm Depending On The Location And Condition Of The Ground Surface. Cables Shall Occupy Less Than 66% Of The Raceway Space And Properly Loop, Not Too Tight To Avoid Any Damages To The Wires. Dc Cables Shall Be Installed In A Manner Which Minimizes Induction Loops Between Positive And Negative Cables. For String Cables, Large Loops Of Excess Dc Cabling Shall Be Avoided. The Raceway Shall Be Placed In A Manner That It Will Not Create Any Obstructions Or Hazards To Operations And Maintenance. The Contractor Shall Use Pull Box/junction Box On All Intersections And Sharp Curves Or Bends And Provide Rubber And Bushing On All Junctions And Endings To Avoid Cut In The Wire Insulation. The Contractor Shall Apply Silicone Sealant, As Applicable, On Raceway Openings To Prevent Access Of Dirt, Water, And Vermin. The Contractor Shall Comply With The Distribution Utility (du) Net-metering Requirements For The Cable Installation And Other Electrical Components. ● Grounding, Termination, And Interconnection All Equipment Shall Have Adequate Grounding. All Cables Shall Be Properly Dressed/secured/fixed And Terminated Using Terminal Lugs, Clamps, Crimps And Solder. There Should Be No Exposed Conductors To Avoid Short Circuits And Arc Flash. The Contractor Shall Request A Schedule For Shutdown For The Interconnection To The Existing Electrical Distribution System. The Contractor Shall Conduct A Torque Test After Termination And Interconnection. ● Lifting Appropriate Lifting Equipment Shall Be Utilized When Performing Heavy Lifting. Access Shall Be Identified To Avoid Obstructions. Schedule Of Lifting Shall Be Properly Coordinated With The Building Owner. ● Foundations And Structural Supports Structural Supports Necessary For The Mounting Of Equipment (e.g., Inverters, Enclosures, Transformers, Pv Modules, Etc.) Shall Be Made Of Hot Dip Galvanized Structural Steel Minimum Of 2 Mm Metal Thickness And Minimum Coating Thickness Of 3 Mils As Per Astm A 386 Or Equivalent. In Case The Galvanized Coating Is Damaged During Installation, The Supplier Shall Apply The Necessary Rectification In Accordance With Astm A 780-01 (standard Practice For Repair Of Damaged And Uncoated Areas Of Hot Dip Galvanized Coatings). Reinforced (with Deformed Bars) Concrete Blocks/ballast Or Foundations May Be Provided To Provide Stability. For Penetrated Supports, It Shall Be Non-corrosive, And Waterproof Using Flashings, Gasket Or Other Approved Chemical Sealing And Coating Material. In Case Of Concrete Penetration, The Anchor Bolts (dowel) Shall Be Made Also Of Hot-dipped Galvanized Or Equivalent. 4.4. Testing And Commissioning The Contractor Shall Conduct Testing And Commissioning For A Minimum Of Seven (7) Days Upon Completion Of The Installation Of The Pv System, To Be Witnessed By Pnoc And Representatives Of The Building Owner. The Schedule And Duration Of The Testing And Commissioning Shall Be Mutually Agreed By The Contractor, Pnoc And Building Owner. However, The Testing And Commissioning Activities Shall Be Satisfactorily Completed Within The Time Required Under The Contract. Any Corrections Resulted From Errors In The Workmanship Or Design Made By The Contractor Which Were Found During The Conduct Of Testing And Commissioning Or Prior To The Rooftop Solar Pv System Operation Thereon, With The Resulting Extra Expenses Due To Repair Or Cost For The Replacement For Damaged Equipment/materials Shall Be Solely Charged To The Account Of The Contractor. Testing And Commissioning Shall Be Performed In A Systematic Process Whereby All Systems And Equipment Are Tested And Brought Into Operation And Performed Interactively According To The Design Intent And In Accordance With The Performance Criteria Set Upon. Equipment And Accessories Shall Be Inspected To Determine The Completeness Of The Pv System And Conformance In Accordance With The Specifications. All Testing Instruments Including Consumables, Temporary Structures, And Manpower Required For The Testing And Commissioning Activities Shall Be Provided And At The Account Of The Contractor. The Contractor Shall Ensure That The Rooftop Solar Pv System Operates With Zero Export To The Distribution Grid By Configuring Inverters To Clip Any Excess Energy Generated. The Contractor Shall Also Arrange The Joint Inspection With The Representatives Of Distribution Utility And The Office Of Building Official (if Applicable) To Conduct Demonstration Of The Required Features Of The Rooftop Solar Pv System. This Is For The Eventual Acceptance Of The System By The Du And Lgu-obo By Furnishing The Necessary Certificates. Pnoc Shall Release A “certificate Of Project Completion” After The Testing And Commissioning Provided That All Works Have Been Performed And All Issues Have Been Addressed. ● Testing And Commissioning Plan The Contractor Shall Submit Tcp/procedures Prior To The Conduct Of Testing And Commissioning For Pnoc’s Review And Approval. The Tcp Shall Include The Following Information: ✔ Itinerary (date) Of The Testing And Commissioning; ✔ Detailed Methodology And Step-by-step Procedures; ✔ List Of Tools And Equipment, Including Ppe, To Be Used; ✔ Manpower Requirement; ✔ Hazards And Safety Protocol; And ✔ Target Results Or Acceptance Criteria. ● Testing And Commissioning Works The Minimum Testing And Commissioning Shall Include The Following: ✔ Inspection And Calibration Of Tools And Testing Instruments; ✔ Visual And Physical (quality And Quantity) Inspection Of The Installed Equipment And Appurtenances; ✔ Torque Test Of All Terminations And Mounting; ✔ Continuity Test (open Circuit And Closed Circuit) Of All Breakers, Fuses, Switches, Protection Devices And Other Equipment With Circuitry; ✔ Insulation Test Of All Dc And Ac Wires Including Grounding (line-to-line And Line-to-ground); ✔ Open Circuit Voltage/ Short Circuit Current String Test; ✔ Polarity Test; ✔ Phase Sequence Test; ✔ Ac Operating Voltage Test; ✔ Inverter Synchronization Test; ✔ Inverter Frequency Test; ✔ Inverter Power Generation Test; ✔ Operating Voltage And Operating Current String Test; ✔ Thermal Scanning; ✔ Optimizer Device Functionality; ✔ Voltage Harmonic Rise - Should Not Be Greater Than 5% Or Inverter Specification (whichever Is Lower); ✔ Lighting Arrester Grounding And Counter Tests; ✔ Anti-islanding Test; ✔ Cease To Energize Test; And ✔ Other Necessary Tests The Minimum Tools And Equipment To Be Used Shall Include The Following: Torque Wrench; Clamp Meter; Irradiance Meter; Thermal Scanner; Power Quality Analyzer; 2-way Radios; Insulation Resistance Tester; Earth Ground Tester; And Lock-out/tag-out The Contractor May Use A Multi-function Instrument That Is Capable Of Performing The Testing And Commissioning Such As A Solar Pv Installation Tester. Personnel Who Will Conduct The Testing And Commissioning Shall Be Equipped With The Minimum Ppe: ✔ Safety Shoes (electrical Hazard Compliant); ✔ Safety Jacket; ✔ Safety Pants; ✔ Electrical Gloves (1kv); And ✔ Protective Eye Glass. The Contractor Shall Also Provide A First-aid Kit And Fire Extinguisher (dry Powder). ● Testing And Commissioning Report The Contractor Shall Submit The Tcr After The Completion Of The Testing And Commissioning. The Tcr Shall Be Reviewed And Accepted By Pnoc And Building Owner Representative(s). 4.5. Operation And Maintenance The Contractor Shall Perform A One-year O&m Support To Pnoc. The Contractor Shall Provide A Comprehensive One-year Maintenance Plan, Which Shall Include, But Not Limited To, Daily Monitoring Of System Performance, Preventive Maintenance And Repair Works, Technical Support In Case Of Unforeseen Decreasing Pv System Performance, And End-user Training. The Training Shall Include, But Not Limited To Lectures And On-site Strategy Covering The Methods Of Operation, Maintenance, Basic Troubleshooting, And Management Of The Facility. All Costs And Expenses For The Training, Except Those Incurred By Pnoc Which Include, But Not Limited To Their Own Transportation And Accommodation Expenses, Shall Be Borne By The Contractor. A Corresponding Certificate Of Completion Shall Be Issued To The Participants In The Training. During The One-year O&m, The Epcc Contractor Shall Guarantee The Minimum Annual Production Of 30,132.00 Kwh For The Rooftop Solar Pv System. If Ever The Minimum Annual Pv Production Was Not Achieved Mainly Due To Uncontrollable Factors, Then No Penalty Will Be Imposed On The Contractor. However, If Defects In Any Of The System Components, Especially In The Inverters, Are Found To Contribute To The Performance Issues Of The Pv System, Then The Contractor Shall Pay A Corresponding Compensation Equivalent To The Total Amount Of Revenue Lost To Pnoc From The Declared Minimum Annual Production Guarantee Of 30,132.00 Kwh. Moreover, The Cost Of Any And All Rework And/or Restoration Of Damaged Properties Due To The Contractor’s Poor Workmanship Or Negligence Shall Be Borne By The Contractor. 5. Deliverables The Contractor Shall Ensure That The Following Deliverables Must Be Provided To Pnoc With Physical Copies As The Official Submission And Electronic Copies As Advance Submissions. Any Later Correction And Changes Found Necessary By Pnoc, And All Resulting Additional Costs And/or Delays Shall Be Of The Contractor’s Account. Pnoc Reserves The Right To Reproduce Any Drawings Or Documents Received From The Contractor As May Be Necessary. The Contractor Shall Provide All The Necessary Deliverables Before The Start Of The Testing And Commissioning, Except For The Deliverables That Need To Be Submitted At Earlier Date For Review And Approval Of Pnoc (e.g., Detailed Project Plan And Timeline, Site And Energy Yield Assessment Reports, Detailed Project Designs And Engineering Plans, And Procurement Records And Equipment Warranties). 5.1. Documentation ● Detailed Project Plan And Timeline ● Site And Energy Yield Assessment Reports ● Detailed Project Designs And Engineering Plans ● Procurement Records ✔ Bill Of Materials ✔ Shop/fabrication Drawings ● Installation And Commissioning Reports ● Wiring And Termination Diagrams ● As-built Drawings (power & Control Circuits) And Electronic Programs/ladder Logic Diagrams ● Equipment And O&m Manuals ● List Of Necessary Spare Parts, Tools, And Consumables ● Warranty Certificates Of The Solar Panels And Balance Of System (bos) And All Other Applicable System Components And Tools 5.2. Performance Guarantees ● Assurance Of System Performance Metrics ● Warranty And Maintenance Agreements 5.3. Operation And Maintenance (o&m) ● Detailed One-year O&m Plan ● Regular Maintenance Schedule And Procedures ● Immediate Response And Repair Protocols ● Performance Monitoring And Reporting ● List Of Necessary Spare Parts, Tools, And Consumables 6. Commencement Date And Period Of Implementation The Commencement Date Of The Project Shall Be Upon Receipt Of Notice To Proceed (ntp). There Will Be Two (2) Main Activities For This Entire Engagement: The Epcc And O&m Support. The Duration Of The Epcc And O&m Support Shall Be Ninety (90) Maximum Days From The Receipt Date Of The Notice To Proceed And 365 Days From The Official Start Of Operation Of The 25 Kwp Rooftop Solar Pv System, Respectively. 7. Payment Terms Milestone Payments Will Be Adopted Where The Payment Shall Be Released Upon Reaching The Specific Project Milestone, To Ensure That These Conform To The Requirements Set For The Purpose. The Payments Are Subject To The Usual Government Accounting And Auditing Requirements. Hence, The Contractor Is Expected To Be Familiar With The Government Accounting And Auditing Manual (gaam). Project Milestone* Percentage Of Payment Completion Of Installation And Testing & Commissioning 90% Handover And Completion Of Training For Building Operators 10% *retention Money: 10% For Every Progress Billing. 8. Evaluation Criteria Bids Exceeding The Identified Approved Budget For The Contract (abc) Will Automatically Be Disqualified. The Selection Of The Contractor Will Be Based On: 8.1. Experience And Track Record In Similar Projects • Bidders Must Have Completed Solar Pv Contracts With A Minimum Total Aggregate Installed Capacity Of 1 Mwp, Where At Least Two (2) Contracts Must Be Fully Operational For The Last Two (2) Years, From The Date Of Bid Submission. • Must Be Compliant With The Iso 9001:2015 Standard On Quality Management System (qms). 8.2. Technical Expertise And Key Personnel The Contractor Shall Employ And Certify To Their Competency The Minimum Key Personnel Dedicated For The Project. Personnel Qty Qualifications Experience Project Manager 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Solar Project Management Electrical Design Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp) ● Minimum Of Three (3) Years’ Experience In Design Of Solar Project Structural Design Engineer 1 Shall Be Licensed Civil Engineer ● Has Completed At Least Three (3) Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Minimum Of Three (3) Years’ Experience In Structural Integrity Assessment Project Site Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three (3) Years Of Experience In Project Supervision Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Safety Officer 1 With Bachelor’s Degree And Either Bosh Or Cosh Certification ● Minimum Of Three (3) Years Of Experience In Construction. Qa/qc Engineer 1 Shall Be Licensed Electrical Engineer ● Minimum Of Three (3) Years Of Experience In Construction Of Solar Pv Projects. Testing And Commissioning Engineer 1 Shall Be Licensed Electrical Engineer ● Has Completed At Least Three ● (3) Years’ Experience In Testing And Commissioning Of Solar Pv Projects, One (1) Of Which With At Least 50% Of The Project Capacity (kwp); Must Have Adequate Knowledge In Inverter Programming Configuration And Programmable Logic Controllers. The Contractor May Nominate The Personnel In Dual Positions, Except For The Project Manager, For As Long As They Are Qualified And Capable Of Doing Multiple Tasks And With The Assurance That It Can Deliver The Work On Time Without Compromising The Quality. 8.2.1. Roles Of The Key Personnel ● Project Manager - Shall Be The Single Point Of Contact With Pnoc For All Matters Pertaining To The Project. The Project Manager Shall Always Be Available During Weekly Meetings And In Cases Where His/her Presence Is Needed. ● Electrical Design Engineer - Shall Be Responsible For The Engineering Design Of The Pv System. The Design Team Shall Always Be Available During Meetings Pertaining To The Design And Specifications. ● Structural Design Engineer – Shall Be Responsible For The Validation Of The Structural Integrity Of The Building(s). ● Project Site Engineer - Shall Be In-charge Of The Overall Supervision Of The Project Execution. The Project Engineer Shall Always Be Available At The Site During The Epcc. During The Three-year O&m Period, He/she Shall Conduct All Required O&m Activities For The Project. ● Safety Officer – Shall Ensure The Safety And Health Of All Personnel Involved In The Construction By Monitoring And Assessing Possible Hazards In The Area. ● Qa/qc Engineer – Shall Ensure That All Delivered Materials And Works Performed Are Within Standards And Specifications. ● Testing And Commissioning Engineer – Shall Lead The Proper Testing And Commissioning Of The Pv System. 9. Project Schedule As Part Of Bid Submission, The Contractor Shall Provide The Project Schedule, Which Should Include Key Milestones Such As: 9.1. Completion Of Site And Energy Yield Assessments. 9.2. Procurement And Delivery Of Equipment. 9.3. Completion Of Installation And Commissioning. 9.4. Handover And Training For Building Operators. 9.5. One-year O&m Period. The Contractor Shall Use Applicable Software Or Computer Programs In Presenting The Project Schedule. 10. Preliminary Design Drawings The Preliminary Design Shall Be Provided For The Rooftop Solar Pv System To Give An Overview Of The Project To Be Developed, As Part Of The Bid Submission Of The Contractor. This Must Be Adequate And Sufficient To Understand The Concept And Orientation Of The Pv System Being Proposed. Design Drawings Shall Be Submitted In A3 Size, Including, But Not Limited To The Following: Sheet Content Cover Page Project Title G / 1 List Of Drawings, Legend And General Notes G / 2 Project Location Map, Site Development Plan, Project Site Conditions And Technical Features E / 1 Tapping Point E / 2 Single Line/riser Diagram E / 3 Dc And Ac Load Schedule Calculation E / 4 Control And Monitoring System Topology E / 5 Solar Pv Array Stringing Plan E / 6 Dc, Ac And Communication Cable Routing Details E / 7 Proposed Grounding System Location And Wiring E / 8 Ct And Metering Installation E / 9 Lightning Arrester And Grounding S / 1 Solar Pv Array Mounting & Framing Details S / 2 Inverters Station And Tapping Point Station Details S / 3 Access Ladders/railings For Maintenance S / 4 Concrete Roof Deck Foundation And Calculation (as Needed) 11. Compliance With Industry Standards And Codes Without Limiting The Contractor’s Obligations, All Engineering And Construction/installation Works Performed, All Equipment Furnished, And All Tests Carried Out Under This Engagement Shall Be Undertaken In Accordance With The Latest Industry Standards And Regulation, Including, But Not Limited To The Following: ● Grid Code Or Distribution Code ● Distribution Services And Open Access Rules (dsoar) ● Philippine Electrical Code (pec) ● National Building Code Of The Philippines (nbcp) ● National Fire Protection Association Standards (nfpa) ● National Structural Code Of The Philippines (nscp) ● Revised Fire Code Of The Philippines Of 2008 ● International Electrotechnical Commission (iec) Standards ● Underwriter’s Laboratories Inc. (ul) And/or Factory Manual (fm) Or Equivalent Standards 12. Weekly Construction Meetings And Progress Reports The Contractor Shall Conduct Weekly Construction Meetings To Be Held Either On Site Or Online And Provide Progress Reports. Progress Reports Must Be Submitted To Pnoc Also At A Weekly Basis, Which Shall Include Program Of Work, Materials Delivery Status And Accomplishment And Target Report. For Urgent Matters, Pnoc May Advise Emergency Meetings. ● Program Of Work – Shall Include Pert/cpm, S-curve, Bar Chart, Manpower, And Equipment Utilization Schedule. The Contractor Shall Utilize Applicable Software Or Computer Programs In Presenting The Program Of Work. ● Materials Delivery Status – Shall Reflect The Status Of All Materials Being Procured Including The Descriptions, Quantity, Name Of Suppliers, Purchased Order Number, Eta Site, Etc. ● Accomplishment And Target Report – Shall Be Presented In Ms Powerpoint Or Equivalent. It Should Include The Percentage Of Weekly Accomplishments, Safety Reports And Targets. In Case Of Delays Or Slippage, The Contractor Shall Provide A Detailed “catch-up” Plan. 13. Workmanship Workmanship Shall Follow The Iso 9001:2015 Standard On Quality Management System (qms). The Contractor Shall Accept Full Responsibility For Its Work In The Design, Specifications, Procurement, Fabrication, Manufacture, Construction, Erection, Installation, Calibration And Testing, Quality Control, Documentation, Testing And Commissioning And Performance Testing. The Contractor Shall Be Responsible For The Safety And Security Of Its Personnel Within The Project Site(s) And Provide Proper Personal Protective Equipment (ppe). The Contractor Shall Also Be Responsible For All Compliance With The Distribution Utility (du) And Energy Regulatory Commission (erc) Requirements To Attain Smooth Synchronization And Commercial Operation. The Contractor Shall Be Deemed Solely Liable For All Its Suppliers And Subcontractors And Shall Compensate Pnoc Against All Third-party Claims Or Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Supplied Equipment Or Any Part Thereof. 14. Certificate Of Acceptance Certificate Of Acceptance For Accomplished Works Shall Be Issued To The Contractor By Pnoc To Certify Its Successful Execution And Performance. ● A Certificate Of Partial Project Completion Shall Be Issued After The 90% Completion Of The Scope Of Work; And ● A Certificate Of Final Acceptance Shall Be Issued By Pnoc After The Completion Of The Defects And Liability Period And The Submission Of Warranty Certificates And Security. 15. Project Turnover The Project Shall Be Turned Over To Pnoc Upon Completion Of The Scope Of Work. The Contractor Shall Issue An Endorsement Letter For Proper Turnover. 16. Warranty Certificates The Contractor Shall Turnover The Warranty Certificates For The Following Structures And Equipment To Pnoc Prior To Issuance Of Certificate Of Final Acceptance: ● A Twenty-five (25)-year Linear Power Warranty From The Manufacturer On The Solar Pv Modules With At Least Eighty Percent (80%) Power Output Guaranteed At Twenty-five (25) Years. The Solar Pv Module Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Fifteen (15)-year Warranty On The Permanent Structures Which Include Mounting And Racking Systems Used In The Rooftop Solar Pv System. ● A Ten (10)-year Warranty From The Manufacturer On The Solar Pv Modules. The Pv Module-manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Pv Modules Were Installed According To Its Requirements And Specifications For Installation. ● A Five (5)-year Warranty From The Manufacturer On The Inverters. The Inverter Manufacturer Shall Confirm That The Warranty Applies On An “as Installed Basis,” I.e., It Will Confirm The Inverters Were Installed According To Its Requirements And Specifications For Installation. ● A One (1)-year Warranty For Safety And Protection Devices, Cables, Instrumentation, And Control/ Communication Devices Including Software, Ip Cameras And Web Portal And All Other Accessories Used In The Solar Pv System. 17. Defects And Liability Period Defects And Liability Period Shall Include Servicing Of Defective Goods And Services Under The Warranty Obligations And Conditions Stipulated In The Contract. Repairs, Troubleshooting, And Other After-sales Support To Commence Within Seven (7) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Locally Available Components Shall Not Exceed Fifteen (15) Calendar Days Upon Receipt Of Notification From Pnoc. Replacement For Imported Components Shall Not Exceed Sixty (60) Calendar Days Upon Receipt Of Notification From Pnoc. 18. Spare Parts, Tools, And Consumables The Contractor Shall Supply The Necessary Spare Parts, Tools, And Consumables For The Installation, Testing And Commissioning, As Well As The Operation And Maintenance Of The Project. These Items Will Be Turned Over To Pnoc Upon Completion Of Testing And Commissioning. Particulars Qty Unit Electrical Pliers 6" 1 Unit Electrical Pliers 8" 1 Unit Long Nose Pliers 6" 1 Unit Long Nose Pliers 8" 1 Unit Side Cutter Pliers 6" 1 Unit Side Cutter Pliers 8" 1 Unit Allen Wrench (black Iron), Metric 1 Set Crimping Tools (rj45) 1 Unit Screwdriver (flat, 8") 1 Unit Screwdriver (cross, 8") 1 Unit Adjustable Wrench 1 Unit Combination Wrench (applicable Sizes) 1 Set Toolbox 20" (big) 1 Unit Clamp Meter (1,000volts; With Rogowski Coil) 1 Unit Vice Grip 8" 1 Unit Torque Wrench 3/8” Square Drive With Complete Set Of Sockets (solar Pv For Distribution Panel) 1 Set Portable Washer With Pump, 7.5mpa Pressure, 5 Liter/minute 1 Unit 16 Ton Quick Hydraulic Crimper Cable Plier Tool Kit, 16-300mm/11 Die 1 Unit Dry Chemical Fire Extinguisher (10 Pounds) 1 Unit Rj 45 Connector (100pcs Per Pack) 1 Pack Electrical Tape (0.16mm X 19mm X 8meters; Black) 5 Roll Cable Tie (uv Resistant; 12”; 100pcs Per Pack) 1 Pack Rubber Tape (18mm X 8meters; Black) 1 Length Others (please Specify, If Needed) 19. Allied Services 19.1. Markings And Labeling The Contractor Shall Provide Markings And Labelling On All Electrical Equipment (including Wires) In Accordance With Applicable Codes And Standards Or As Otherwise Agreed Upon With The Building Owner. Markings Shall Be Clearly Visible, Located Visibly On The Equipment, Constructed And Installed To Remain Eligible For The Whole Of The Design’s Life Of 25 Years. The Marking And Labeling Shall Be Compliant With The Following Codes: ● Pec Article 6.90 And Article 1.10 ● Ul 696 19.2. Safety Signages And Fire Extinguishers The Contractor Shall Provide Safety Signages As Per Standards Including Warnings For High Voltage, Cable Burial, Etc. The Contractor Shall Likewise Provide A Fire Extinguisher To Be Mounted Near Each Of The Identified Solar Array Stations, Inverter Station And Tapping Point Station As Per Design Drawings. 19.3. Power Supply The Contractor Shall Provide Power Supply, Complete With Protection Devices (e.g., Circuit Breakers, Avr, Etc.) For Equipment That Will Require Power Such As Poe Hub, Inverter Controller, Router, Etc. The Contractor Shall Identify The Location Of The Tapping Source And Request Permission To The Building Owner. 19.4. Water Source The Contractor Shall Coordinate With The Building Owner For The Location Of The Water Source To Be Used During Maintenance (e.g., Pv Module Cleaning). 19.5. Canopy In Case An Inverter Station Or Any Equipment Is Placed Outdoors, A Canopy Shall Be Provided As Per Manufacturer’s Standards And Recommendation. 19.6. Access Platforms, Stairs And Safety Handrails The Contractor Shall Provide Access Such As Sufficient Portable Access Ladder Along The Pv Facility For Safety And Protection During Construction And Pnoc’s Operations And Maintenance. The Contractor Shall Provide Anchors At Strategic Locations For Safety Harnesses. 19.7. Relocation Or Modification Of Existing Structures The Pv System Shall Be Designed With No Requirement For Relocation Or Modification Of The Existing Structures. In Extreme Cases When Relocation Or Modification Of Existing Structures Is Necessary, The Contractor Shall Submit Modification Or Relocation Plan To Ensure That The Structures Shall Be Maintained, Restored Or Upgraded. 20. Available Data And Schedule Of Site Inspection Potential Bidders Can Access The Relevant Site Data (e.g., Electric Consumption Information, Plans, And Drawings) Via The Following Link: • Https://bit.ly/carmona-water-district The Site Inspection Is Scheduled For October 22 And 25, From 9:00 Am To 12:00 Pm (can Be Subject To Change). Bidders Must Inform Pnoc Representatives In Advance Using The Contact Details Provided Below: • Louie Aaron L. Razon: +639564761790 • Richard Miguel D. Allauigan Jr.: +639178460403 • Patrick Jose Iv V. Andaya: +639369318841 21. Technical Specifications And Standards 21.1. Design Calculations The Design Of The Pv System Shall Be For A Minimum Service Life Of Twenty-five (25) Years. Design Shall Consider Service Conditions That Will Affect The Performance Of The Solar Pv System Such As Irradiation, Uv Radiation, Temperature Variations, Rainfall Intensity, Humidity, Pollution Etc. Design Shall Be Able To Protect And Harness The Equipment From Natural Calamities Such As Earthquake, Tropical Typhoons, Cyclones And Wind Gustiness Prevailing In The Philippines. 21.1.1. Electrical Design Maximum Dc Voltage Per String Shall Not Exceed 1500 Volts At A Temperature Of 15 Degrees Celsius. Minimum Dc Voltage Per String Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Minimum Dc Voltage Per String After 20 Years Shall Be More Than The “minimum Input Voltage” Of The Inverter At A Temperature Of 50 Degrees Celsius. Maximum Dc Power Per Array (combination Of Strings) Shall Be Less Than The Maximum Allowable Generator Power Of Inverter. Maximum Voltage Drop Between Equipment To Equipment Shall Not Exceed 1% On Dc System And 5% On Ac System. 21.1.2. Structural Design Seismic Loading Shall Be Selected To Ensure The Performance Criteria Set Out Below Are Achieved: ● All System’s Components Which Are Critical To The Generation Of Electricity Shall Remain Undamaged And Operational Following A Moderate Earthquake; ● In Case Of A Massive Earthquake, The Damage To Structures And Equipment Shall Be Limited To That Which Can Be Repaired Sufficiently Quickly For The Generation Of Electricity To Resume Safely Within Thirty (30) Days, Unless Otherwise The Main Building Has Collapsed; And ● Potential Costs Of Repair Or Replacement And The Duration Of Inability To Generate Electricity After A Large Seismic Event Shall Be Minimized. The Wind Resistant Design Required For The Facility Shall Be At Minimum Of 270 Kph. In Case The Basis For Wind Resistant Design In The Latest National Structural Code Of The Philippines (nscp) Is Higher, Then Nscp Shall Govern. 21.2. Minimum Pv System Components Specifications 21.2.1. Solar Pv Modules The Modules Must Follow The Iec 61215 Standards (i.e., Crystalline Silicon Terrestrial Photovoltaic Modules; Design Qualification And Type). These Shall Be Made Of Monocrystalline Material Solar Cells, Tested In Extreme Weather Conditions, And Equipped With Safety Protection Mechanisms. These Shall Also Have A Minimum Efficiency Of 17% At Standard Testing Conditions (stc). The Solar Pv Panels Supplied Must Include A Performance Warranty Guaranteeing No More Than 2% Efficiency Degradation In The First Year And No More Than 0.5% Annual Degradation Thereafter. At The End Of 25 Years, The Panels Must Still Produce At Least 85% Of Their Original Rated Power Output. The Solar Pv Modules Supplied Must Be Manufactured By A Tier 1 Manufacturer As Defined By Industry-recognized Standards Such As Bloomberg New Energy Finance (bnef) Or Equivalent. 21.2.2. Pv Mounting System The Pv Mounting System Shall Be Suited To The Environment And Atmospheric Conditions (e.g., Corrosion, Salt). Structures Shall Be Fixed, Metallic And Have Appropriate Design And Adequate Strength Which Can Withstand The Load Of The Modules, Cyclonic And High Wind Velocities As Applicable To The Site Condition. The Material Shall Be Robust And Non-corrosive, Made From Anodized Structural Grade Aluminum 6005 T5 And/or Stainless-steel Components Or Equivalent. Use Of Different Metals Shall Be Avoided Where Practically Possible To Prevent Galvanic Corrosion. The Structure Shall Prevent Water Accumulation. The Mounting System Must Be Compliant To As/nzs1170.2:2011 Amdt 2-2012 Standard Or Equivalent. 21.2.3. Inverter The Inverter To Be Used Shall Be String Type, Weatherproof And Equipped With A Safety Protection Mechanism. The Inverter Shall Be Compatible With The Existing Electrical System. The Inverter And Its Appurtenances Shall Be State-of-the-art With Energy Management And Communication System And Maximum Power Point Trackers (mppt) For Optimum Performance. The Inverter Shall Have Efficiency Of Not Less Than 98.5%, With A 10-year Guaranteed Service Life. It Also Must Have The Following Minimum Communication Specifications: Wlan/ethernet, Wi-fi, And 4g/3g/2g. The Mounting Shall Be Robust And Non-corrosive, Made From Hot-dipped Galvanized Structural Steel Or Equivalent. The Foundation Shall Be Fixed And Secured. The Inverter Shall Have Adequate Spacing, Free From Obstructions And Well Ventilated. 21.2.4. Inverter Controller The Inverter Controller Shall Be The Central Communication Unit For System Monitoring, Recording Data And Controlling. It Shall Be Capable Of Interconnection Of Other Measuring Devices Such As Solarimeter, Weather-meter, Etc. 21.2.5. Dc Combiner In Cases Where Design Requires The Need For A Dc Combiner, The Dc Combiner Shall Be Made Of Glass-fiber Reinforced Polyester Material Or Approved Equivalent. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 1500vdc Minimum. The Dc Combiner Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And A Lockable Door. The Dc Combiner Shall Be Equipped With Auxiliaries Such As Circuit Breakers, Surge Protection Devices And Grounding Terminals, Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers And Fuses Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Voltage Rating Shall Be A Minimum Of 1000vdc. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.6. Ac Combiner Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. Mounting May Be Wall-mounted Type Or Stand-alone Support. The Dimensions And Thickness Are As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Ac Collector Shall Have Appropriate Cable Entry Points, With Cable Glands, Fitted For Input And Output Cables And Lockable Doors. The Ac Collector Shall Be Equipped With Auxiliaries Such As Circuit Breakers (mounted On Busbar With Adequate Spacer) And Neutral And Grounding Terminal Mounted On Din Rail Or Equivalent And With Adequate Spacing For Easy Termination And Testing. Auxiliaries Shall Conform To Iec Standards Or Equivalent. All Circuit Breakers Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To Inverter Output Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.7. Transformer In Cases Where Design Requires The Need For A Transformer, The Transformer Configuration Shall Be Based On The System Configuration Or Topology Between The Inverter I.e., Tn-s, Tn-c, Tn-c-s, Tt And It And Grounding Configuration And Voltage. Depending On The Location, The Transformer Shall Either Be Outdoor Type Or Indoor Type In Compliance With Nema Or Ip Standards. The Compartment Shall Be Metal-enclosed And Non-corrosive. The Transformer Shall Be Dry-type, Self-cooled And Floor Mounted. The Foundation Shall Be Equipped With An Anti-vibration Pad Or Equivalent. The Transformer Shall Be Ul/iec Listed Or Equivalent. 21.2.8. Transient Voltage Surge Suppressor With Isolation Switch The Tvss Shall Be Capable Of Bi-directional Filtering Of Harmonics And Surges That May Be Created From The Pv System And From The Grid. The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. It Shall Be Rated 0.6/1kv Minimum. 21.2.9. Pv Generation (revenue) Meter Including Ct/pt And Terminals The Pv Generation (revenue) Meter Shall Be Digital Multi-function Power Meters Complete With Cts And Potential Fuses. The Meter Shall Conform To The Following Minimum Requirements: ● Iec Or Ansi Revenue Metering Standards (i.e., Class 0.3 Accuracy); And ● Capable Of Providing Outputs And Terminal Strips For Remote Monitoring And Data Acquisition Using Rs485 Or Equivalent. The Meter Shall Be Boxed In A Standard Enclosure With A Viewing Window Made Of Fiberglass Or Equivalent. 21.2.10. Ecb Main Disconnect Switch The Enclosed Circuit Breaker Shall Act As The Main Fault Current Protection Device And Disconnect Switch To Isolate The Solar Pv System From The Existing Electrical System. Enclosure Protection Shall Be Sealed, Dust Proof, Vermin, Waterproof And Sturdy – Compliant To Ip65/nema 3r Or Equivalent. The Dimensions And Thickness As Per Manufacturer’s Standard. It Shall Be Rated 0.6/1kv Minimum. The Circuit Breaker Shall Be Compliant With Iec 60947 Part I-iii, Is 60947 Part I-iii And En 50521 Or Equivalent. The Minimum Voltage Rating Shall Be Equivalent To System Voltage. The Ampere Trip/ampere Frame, Number Of Poles And Other Mechanical Parameters Shall Be As Per Design Standards. 21.2.11. Cables Pv Cables Shall Be Copper Type. It Shall Be Uv-rated, Sunlight-resistant, Water-proof Protection And Manufactured Under Ul Standard. It Shall Be Designed And Manufactured In Accordance With: ● Iec 60811: Insulation And Fire Protection ● Iec 60227 And Iec 60502: Design ● Iec 60228: Conductors ● Ul 1581 (xeno-test), Iso 4892-2 (method A) Or Hd 506/a1-2.4.20: Dc Solar Cables All Power Cables Shall Be Of Xlpe Insulated With Pvc Sheathed, 0.6/1kv Single Or Multicore, Stranded Copper Conductor. The Conductor Shall Be Made From Electrical Purity Copper For Power Cables And Annealed High Conductivity Copper For Control Cables. Conductors Shall Be Stranded For Copper Power Cables And Solid For Copper Control Cables. All Cables Shall Be Designed To Withstand The Mechanical, Electrical, And Thermal Stresses Under The Steady State And Transient/ Fault Conditions. All Cables Shall Be Suitable For High Ambient Temperature, High Humidity And Tropical Climatic Conditions. All Cables Shall Be Color Coded As Per Iec 60364 And Should Be Provided With Tag/marking. All Cable Ties Should Be Uv Protected And Can Withstand High Heat Stress Without Damaging The Cables. Cable Ties Shall Conform To En 50146 And Iec 62275 Standards. Cables To Be Supplied Are Categorized As Follows: Particular Description Requirement Pv String Cables Cables From Pv Strings To Dc Enclosures Must Be 2 X 6mm2 Dc Enclosure Cables Cables From Dc Enclosures To Inverters As Per Pec Standards Inverter Cables Cables From Inverters To Ac Collector As Per Pec Standards Ac Collector Cables Cables From Ac Collector To Transformer As Per Pec Standards Transformer Cables Cables From Transformer To Ecb For Disconnect Switch As Per Pec Standards Tapping Point Cables Cables From Ecb For Disconnect Switch To Tapping Point As Per Pec Standards Grounding Cables Cables For Grounding As Per Pec Standards Neutral Cables Cables For Neutral As Per Pec Standards Communication Cables Cables For Controls And Monitoring Utp, Ethernet, Cat5/cat6 Power Supply Cables Cables For 220-240v Power Supply As Per Pec Standards 21.2.12. Raceways (cable Trays, Conduits, Pvc Pipes And Fittings, Accessories) Cable Trays And Fittings Shall Be Hot-dipped Galvanized With A Minimum Of 2mm Thickness In Accordance With Iec Standards Or Equivalent. Conduit Shall Be Rigid Steel In Accordance With Iec Standards Or Equivalent. Pvc Systems That Are To Be Buried Underground Shall Conform To Iec 61386 Part 24 Standards Or Equivalent. Raceways Shall Be Color Coded As Per Standards Or As Per Existing Color Coding Of The Building. 21.2.13. Lightning Arrester And Grounding System In Cases Where Design Requires The Need For A Lightning Arrester And Grounding System, The Lightning Protection Shall Be Made Of Conventional Lightning Protection Or The Early Streamers Emission (ese) Type. It Shall Be Equipped With A Lightning Strike Counter. The Protection Radius Shall Cover The Whole Solar Pv Facility. The Grounding System Shall Have A Maximum Resistivity Of 5 Ohms. The Size And Diameter Of Bare Copper And Grounding Rod Shall Be As Per Standard. The Safety Protection Devices Shall Provide Optimum Filtering In Relation To The Specification Of Inverter And Pv Panels. The Surge Protection Device Shall Be Compact And Shall Comply In Accordance With The Ul 1449 3rd Edition Testing, Ansi/ieee C62 And Ansi/ieee Std. 1100-1999 The Surge Protection Devices Shall Be Compatible With The Existing Electrical System. The Ampere-interrupting Capacity (aic) Rating Of The Devices Shall Be Equal To Or Greater Than The Available Fault Current To Which They Might Be Subjected. The Grounding Wires Shall Be Placed In A Standard Uv-rated Pvc Or Equivalent. 21.2.14. Pv Monitoring And Data Acquisition System (internet Connection) The Pv Monitoring And Data Acquisition System Shall Be Capable Of Both Remote And Onsite Access And Monitoring Via A Subscription-free Online Platform. The System Shall Be Able To Provide The Following Minimum Data: ● Energy Generation (kwh); ● Power (kw); ● Power Factor; ● Voltage; ● Current; ● Irradiance; ● Weather; And ● Temperature The System Shall Be Capable Of Detecting Failures And Fault Conditions. Data Transmission Shall Be Real-time And Shall Be Equipped With Safety And High-security Protocol. The Data Shall Be Displayed In Graphical Trends And In Figures. Historical Data Shall Be Available For A Minimum Of One (1) Year. 21.2.15. Cctv/ip Surveillance Camera The Cctv/ip Surveillance Camera Shall Be Capable Of Onsite Monitoring, Continuous Recording, And Remote Access And Monitoring Via A Subscription-free Online Platform. Viewing Shall Be Real-time And Can Operate 24/7. Video Recording Shall Be Capable For A Minimum Of One (1) Month. The Camera Shall Be Robust, Weatherproof And With High-resolution. Type Fixed Bullet Video Camera 2 Units Resolution 1080hd Enclosure Weatherproof, Outdoor Ip65 Or Equivalent, Minimum Hard Disk Drive 2tb Sata 6.0gb/s Cache 64mb Surveillance Type Nvr Minimum 8 Channel Ip Camera, Resolution Minimum Of 1920x1080 Poe Hub/switch 8 Ports Cpe/router/modem 1 × Usb 2.0 Port For Connecting 4g/3g Modem As Wan Backup; 4 × Gigabit Wan/lan Ports; Non-wifi Router 21.2.16. Communication And Control Cables, Radio Transmission Or Fiber Optics Or Equivalent If Long Distance Controls Are Needed, A Radio Transmission Or Fiber Optics Or Any Equivalent Communication Protocol May Be Used. In The Case Of Wireless Communication, It Shall Be Equipped With Reliable Communication Equipment Such That It Will Not Create Unacceptable Delays And Interference That Would Compromise The Operability Of The Whole System.

Details: The Finnish Transport and Communications Agency Traficom has the objective of establishing a dynamic purchasing system (dps) targeted by expert services for smart transport,maion and mobility services. “Acquisn of Expert Services may be Cusen and Intelligent Transportation Services, and Other Intelligence, Road Automation, Road Management and Technologies for Development and Implementation of National and International Tasks, As:” • From the Quality of Applications for Eu Projects or Financial Programs, and Change Reporting • From the National, Emerging and Implementation” Preparation of meetings and occasions » • Producing information and findings » Support for authorities in Technical and Legal Questions,'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''s mandates may be Determinate Projects or Long-term Service Purchases for Either Traficom or the Transport Agency's Impactive. As a rule, execution of assignments requires scientific, technical or research skills. Assignments should usually be reviewed by the report and the report Introduction Ma Jol Either Finnish or English.”, “The mandates are usually €15,000 to €70,000 and the mandates are $10-20 per year. “All the data presented in this Prior Information Notice are Preliminary and Preliminary Information. Preliminary notice does not link the Purchase Entity to any Solution. """