Tourism Promotions Board Tender

Description Request For Quotation The Tourism Promotions Board Invites You To Submit Quotation For The Item/s Listed Below: Rfq No. Tpb Rfq 2025-02-033 Pr No. 02.023 Requirements: Services Of A Tour Operator For Hong Kong, Sar Travel Agents Familiarization Trip To Davao Scope Of Work/services/deliverables • The Project Requires The Services Of A Tour Operator Who Help And Assist In The Implementation Of The Hong Kong, Sar Travel Agents Familiarization Trip To Davao; • The Trip Will Be Participated By A Total Of Twelve (12) Participants Consisting Of Nine (9) Travel Agents, One (1) Cebu Pacific Representative, One (1) Pdot-shanghai And One (1) Tpb Representative. • Secured Sponsorship Or Discounted Rates Should Be Deducted From Total Expenses; And • Itinerary And Dates May Be Subject To Change Based On The Availability Of Flights, Accommodation, Activities, And Travel Restrictions/quarantine Status Of The Chosen Destinations. I. International And Domestic Air Tickets - Taxes And Fuel Surcharges - Taxes And Surcharges For The International Airline Tickets Of 11 Participants, As Well As Taxes For The Domestic Ticket Of 1 Participant (including Airline Taxes, Fuel Surcharges, And Other Taxes, Where Applicable) A. Hkg – Dvo For 11 Pax B. Dvo – Hkg For 11 Pax C. Mnl – Dvo-hkg For 1 Pax (tpb Representative) • Estimated Cost: Php 63,500.00 Note: Cebu Pacific To Take Care Of The International And Domestic Air Tickets. Ii. Travel Insurance - 9 Travel Agents + 1 Cebu Pacific Representative + 1 Tpb Officer + 1 Pdot Shanghai = 12pax - Individual Comprehensive Travel Insurance With Medical And Loss Or Damaged Luggage And Medical Emergencies Coverage Worth Php 1 Million/pax Iii. Transportation (land) - Location: Davao (please Refer To The Attached Itinerary) - One (1) Unit Of Tourist Coaster Or Minibus And One (1) Luggage Van For The Whole Duration Of The Trip A. Vehicles Should Be Compliant With The Philippine Laws On Technical Safety Requirements (dot, Or/ Cr, Ltfrb Accredited) B. Daily Disinfection Of Vehicle And Ensure Cleanliness At All Times. C. Vehicle Year Model Must Be At Least 2018 Or Newer; Should The Vehicle Develop Any Mechanical Fault In Transit, The Tour Operator Must Have A Replacement Within An Hour. D. Vehicles Must Have Available First Aid-kit Onboard With Provision Of Wet Tissue, Alcohol, Mineral Water And Mints. *personal Health/first Aid Kits For 12 Pax To Include At Least Six (6) Pieces Of The Following Medicines: - Antacid For Upset Stomach - Paracetamol For Headache And Fever Antihistamine For Allergies - Loperamide For Diarrhea - Meclizine Hydrochloride For Motion Sickness - Ibuprofen For Pain Reliever • Ensure The Availability Of Umbrellas For The Guests In Case Of Rain. • Maximum Of 15 Hours Per Day Inclusive Of Overtime And Drivers’ Fee. • Must Include Driver’s Fee As Well As His Food And Other Miscellaneous Cost, Maintenance Cost, Gasoline, Lubricant, Parking Fee, Toll Fee, Other Consumable Cost, And Other Onsite Related Expenses. • Driver Should Have Strong Navigation Skills, Always In Proper Attire Or Uniform, Presentable And Experienced In Interacting With Foreign Guests. Iv. Accommodation - Total No. Of Pax: 12 Pax - Duration: 17-21 March 2025 A. 10 Single Deluxe Rooms With Breakfast B. 1 Twin Bedroom With Breakfast For 2pax C. At Least 4 Star Rated Establishment Or At Least Aa-rated Resort D. Dot-accredited Establishment E. Accessible To Shopping, Recreation, And Attraction Areas (please Refer To The Attached Itinerary). F. Can Provide A One-hour Spa/ Massage Service For Maximum Of 12 Guests V. Meals And Beverages - Provision Of Full-board Meals And Beverages For 12 Pax For The Whole Duration Of The Trip - Php 3,400.00 Per Pax Inclusive Of The Following: A. Three (3) Am And Pm Snacks – Php 500/pax B. Four (4) Lunch – Php 1,200/pax C. Four (4) Dinner – Php 1,700/pax - Menu To Be Approved By Tpb - Winning Bidder To Provide Proposed Menu Additional Notes: • One (1) Round Of Non-alcoholic Beverage And One (1) Round Of Alcoholic Beverage Per Meal • Tpb Representative To Finalize The Order/s Per Meal Based On The Itinerary. • Ensure Provision Of Dietary Requirements, If There Is Any. • Should The Tpb/dot Be Able To Secure Meal Hosting, The Supplier Will Deduct This From The Final Bill (to Be Conferred With Tpb). Vi. Tour Activities - Book, Conduct, Coordinate In Advance With Establishments, Provide Interactive/ Experiential Tours And Activities For 12 Pax. - Cover Entrance, Environmental Fees And Other Related Expenses, If Needed. Additional Notes: • Tour Activities And Dates Are Subject To Change Based On The Recommendations Of Tpb, Dot Foreign And Regional Offices Involved. • Provide Alternative Itinerary Or Activity In Case Of Bad Weather, Risk Of Typhoon, And Other Force Majeure And Other Unforeseen Or Fortuitous Event, Subject To The Approval Of Tpb. • Final Itinerary To Be Approved By The Tpb. Vii. Tour Kits - Provision Of Safety Tour Kits For 12 Pax To Include The Following: A. Kits Placed In Reusable Drawstring Bags, Cacha Bags Or In Sustainable Packaging B. 500 Ml Reusable Water Tumbler C. Two (2) Pieces Individually Wrapped Disposable Kn94 Masks D. One (1) Pack Of Facial Tissue E. One (1) Pack Wet Wipes (biodegradable Bamboo Fiber Material) F. 50 Ml. Of 70% Isopropyl Alcohol In Spray Bottle G. Hand Sanitizer H. Mints I. Mosquito Repellant In Spray J. Sunblock K. Disposable Hooded Emergency Raincoat Viii. Tour Guide - Provision Of One (1) Licensed Dot-accredited Chinese Or English-speaking Tour Guide With The Following Qualifications: A. Must Be Familiar With The Destination, Must Be Fluent And Conversant In Chinese And English, And Have A Strong Sense Of Philippine History, Culture, Tradition, Art As Well As Current Events. B. Must Have Handled At Least (3) Foreign Tour Groups In The Past 5 Years *note: Copy Of Dot-accreditation And Curriculum Vitae (cv) Must Be Submitted To Tpb Ten (10) Days Before The Actual Tour. Ix. Tour Coordinator - Provision Of Tour Coordinator To Handle On-site Requirements And Arrangements For The Duration Of The Tour. Additional Notes: • Tour Coordinator Must Have At Least Three (3) Years Relevant Experience. • Bidder Should Submit A Copy Of The Curriculum Vitae (cv) Of The Proposed Tour Coordinator In Their Technical Bid. • Shall Work Closely With The Tour Guide As Well As The Assigned Tpb Officer On All Matters Required For The Smooth Implementation Of The Tour. X. Tour Signage, Banner And Itinerary Booklet - Provision Of Vehicle Banners, Identifiers For The Delegates. - Post Tour Banner (1 M X 2 M) For Group Photos (preferably Cloth) - Provision Of A Printed And Digital Tour Booklet Showing The Detailed Itinerary, Photos Of The Destinations, Contact Persons, And Emergency Contact Details. *proposed Design Will Be Subject To Tpb’s Approval Xi. Sustainable Destination-based Giveaways - Provision Of Curated Sustainable Destination-based Giveaways For 12 Pax @ Php 500 Each. *note: Submit Photos Of Proposed Giveaways To Be Included In The Bid, For Tpb’s Approval. Xii. Miscellaneous Expenses - Communication Expenses, Food Sampling, Coordination Meetings, Supplies, Dot-shanghai Local Hire Dsa And Other On-site & Administrative Expenses Amounting To Php 16,000.00 *note: Billing Should Be Based On Actual Expense And Must Be Supported By Receipts. Xiii. Other Requirements - Must Be A Dot-accredited Tour Operator Company. Please Include A Copy Of The Dot-accredited Certification In Their Bid; - Engaged In The Business As A Travel And Tour Operator For At Least Three (3) Years At The Date And Time Of The Submission Of The Bids And - Submit List Of At Least Three (3) Similar Projects/groups Handled In The Last Five Years As Part Of Their Bid. - The Winning Tour Operator Should Cover All Travel Expenses And Insurance Of All Their Deployed Personnel And All Administrative Expenses Including Gratuity Pay. Additional Notes: Itinerary And Dates May Be Subject To Change Based On The Availability Of Flights, Accommodation, Activities, And Travel Restrictions/quarantine Status Of The Chosen Destinations, If Applicable. Legal Requirements: 1. Mayor’s/ Business Permit 2. Philgeps Registration Number/ Certificate 3. Income/business Tax Return 4. Notarized Omnibus Sworn Statement Attachments: 1. Technical Specifications/ Terms Of Reference 2. Statement Of Compliance 3. Omnibus Sworn Statement Note: 1. All Entries Must Be Typewritten In Your Company Letterhead. 2. Price Validity Shall Be For A Period Of Thirty (30) Calendar Days. Terms - Payment Shall Be Made Within 30 Working Days Upon Submission Of The Statement Of Account, After The Conclusion Of The Event, So Long As There Are No Additional Documentary Requirements Or Billing Concerns; - The Supplier Is Encouraged To Have A Landbank Account. Payment Will Be Made Through Lbp Bank Deposit. In Case The Supplier Does Not Have A Landbank Account, Bank Charges Will Be Shouldered By The Supplier; And - Terms Of Payment To The Winning Bidder Shall Be In Accordance With The Government Procedure (send Bill Arrangement Must Be Based On The Actual Number Of Participants). Tpb Shall Inform The Winning Bidder Of The Sponsorships Secured Two (2) Weeks Before The Date Of The Event Abc Php900,000.00 Inclusive Of Service Charge And All Applicable Taxes.