Tourism Promotions Board Tender

Description Request For Proposal The Tourism Promotions Board Invites You To Submit Quotation For The Item/s Listed Below: Rfp No. Tpb Rfq 2025-02-040 Pr No. 02.028 Requirements: Consultancy Services For Technical Assistance And Capacity Building In Enhancing The Mainstreaming Of Gad Plans, Projects, And Programs Of Tpb For Cy 2025 Scope Of Work/services/deliverables The Consulting Services Will Provide Comprehensive Technical Assistance And Capacity Building To Support The Effective Implementation Of Gender And Development (gad) Initiatives At The Tourism Promotions Board (tpb). This Includes Serving As The Primary Advisor For Executing Gad Activities, Such As Reviewing Key Submissions To The Philippine Commission On Women (pcw). Additionally, The Consultant Will Develop Essential Gad Resources, Serve As A Subject Matter Expert (sme) In Conducting Gad Executive Briefings, And Deliver Targeted Capacity-building Programs To Enhance Foundational, Technical, And Organizational Competencies In Gad Across The Organization. The Following Are The Details Of The Deliverables That Will Be Required As Part Of The Consultancy: • Technical Assistance 1. Provide Expert Advice And Executive Summary Report On Gad Programs Implementation • Serve As The Overall Advisor To Tpb In Executing Its Gad Activities, Including The Review Of Submissions To The Philippine Commission On Women (pcw) Such As The Gpb (gender And Development Plan), Gmef (gender Mainstreaming Evaluation Framework), And Gad Accomplishment Reports. • Recommend Gender-related Learning Sessions Tailored For Tpb’s Institutional Events, Such As Phitex, Micecon, And Rtf, To Promote Inclusivity And Awareness Within The Tourism Industry. Indicative Time Schedule: All Throughout The Duration Of Engagement 2. Serve As Subject Matter Expert (sme) And Provide An Event Activity Report In The Conduct Of Gad Executive Briefing For Tpb Board Of Members And Mancom • Act As An Sme In Conducting Gad Executive Briefing For 2025 For The Tpb Board Of Members And Management Committee Indicative Time Schedule: Within Third Quarter: July – September 2025 (2-3-hour Session) • Capacity Building A. Job Specific/ Technical Skills Training 1. Use Of Gad Tools In Mainstreaming Gender Elements In The Project Elements Cycle (overview Of Gender Analysis, Hgdg, Pimme Workshop) • Conduct Training Needs Analysis • Design And Prepare Comprehensive Training Modules • Conduct And Facilitate Training Sessions • Prepare And Submit The Learning Measurement And Evaluation Report Of The Training And Include A Summarized Gender Analysis Report Of Tpb Based On The Outputs Generated During The Workshop Indicative Time Schedule: Within Second Quarter: April – June 2025 24-hour (3-day) Session 2. Training On Gender Statistics And Development Of Standardized Surveys For Tpb Sdd Collection • Conduct Training Needs Analysis • Design And Prepare Comprehensive Training Modules (output Of The Training Session Is The Development Of Standardized Surveys For Tpb Sdd Collection) • Conduct And Facilitate Training Sessions • Prepare And Submit The Learning Measurement And Evaluation Report Indicative Time Schedule: Within Third Quarter: July – September 2025 24-hour (3-day) Session 3. Gender And Tourism (fostering Gender Equality In Tourism/ Integrating Gender Perspectives In Sustainable Tourism Development) • Conduct Of Training Needs Analysis • Craft Training Modules For Tpb Personnel • Conduct At Least One (1) Session Of The Created Module For Pilot Testing • Prepare And Submit The Learning Measurement And Evaluation Report Indicative Time Schedule: Within Third Quarter: July – September 2025 16-hour (2-day) Session B. Organizational / Management / Leadership Training 1. Gender Analysis Training For Gfps, Twg And Secretariat • Conduct Training Needs Analysis • Design And Prepare Comprehensive Training Modules (output Of The Training Session: Gmef Scoresheet) • Conduct And Facilitate Workshop Sessions • Prepare And Submit The Learning Measurement And Evaluation Report Indicative Time Schedule: Within Second Quarter: April – June 2025 16-hour (2-day) Session 2. Workshop On Gad Plan And Budget 2026 For Gfps, Twg, And Secretariat • Conduct Training Needs Analysis • Design And Prepare Comprehensive Training Modules (output Of The Workshop Session: Develop The Gpb For 2026) • Conduct And Facilitate Workshop Sessions • Prepare And Submit The Learning Measurement And Evaluation Report Indicative Time Schedule: Within Third Quarter: July – September 2025 24-hour (3-day) Session 3. Workshop On 2025 Gad Accomplishment Report For Gfps, Twg, And Secretariat • Conduct Training Needs Analysis • Design And Prepare Comprehensive Training Modules (output Of The Workshop: Develop The Gad Ar For 2025) • Conduct And Facilitate Workshop Sessions • Prepare And Submit The Learning Measurement And Evaluation Report Indicative Time Schedule: Within Fourth Quarter: October – December 2025 24-hour (3-day) Session The Subject Matter Expert/s May Also Serve As Resource Speaker/s For Other Gad-related Training Sessions Or Seminars Identified As Part Of The Tpb's Major Or Flagship Paps, Which Are Outside The Scope Of This Engagement. The Costs For Such Services Will Be Billed Separately And Will Not Be Included In The Approved Budget For The Contract (abc) For This Engagement. Training The Consulting Firm Shall Provide Capacity-building Trainings For Concerned Tpb Personnel As Follows: Training A. Technical Assistance 1. Gad Executive Briefing Target Participants: Tpb Board Of Members And Management Committee B. Job Specific/ Technical Skills Training 1. Use Of Gad Tools In Mainstreaming Gender Elements In The Project Elements Cycle (overview Of Gender Analysis, Hgdg, Pimme Workshop) Target Participants: 30 Personnel From Gfps Members And M&p Project Officers 2. Training On Gender Statistics And Development Of Standardized Surveys For Tpb Sdd Collection Target Participants: 30 Personnel From Gfps Members And M&p Project Officers 3. Gender And Tourism (fostering Gender Equality In Tourism/ Integrating Gender Perspectives In Sustainable Tourism Development) Target Participants: 30 Personnel From Gfps Members And M&p Project Officers C. Organizational/ Management/ Leadership Training 1. Workshop On Gad Plan And Budget 2026 For Gfps, Twg, And Secretariat Target Participants: 30 Personnel From The Gfps Executive Committee, Twg And Secretariat 2. Gender Analysis Training For Gfps, Twg And Secretariat Target Participants: 30 Personnel From The Gfps Executive Committee, Twg And Secretariat 3. Workshop On 2025 Gad Accomplishment Report For Gfps, Twg, And Secretariat Target Participants: 30 Personnel From The Gfps Executive Committee, Twg And Secretariat Scope And Limitations 1. Ownership Of Outputs All Reports, Designs, Specifications, And Other Documents Prepared By The Consulting Firm Or Consultant For The Tpb Under This Project Shall Be Considered The Property Of The Tpb. These Outputs Are To Remain Exclusively Under The Tpb’s Ownership For Use As Deemed Necessary. 2. Prior Approvals The Consulting Firm Or Consultant Shall Obtain The Procuring Entity’s Prior Approval For The Following: A. Schedule Of Activities And Deliverables B. Accomplished Forms, Reports, And Templates 3. Responsibilities Of The Consulting Firm Or Consultant A. The Consulting Firm Or Consultant Shall Provide All Necessary Supplies And Materials Required To Deliver The Agreed-upon Services And Outputs. B. The Consulting Firm Or Consultant Shall Furnish Copies Of All Required Outputs, Including Online File Links, In Both Hard And Editable Digital Formats For The Procuring Entity's Use. 4. Support From The Procuring Entity A. The Tourism Promotions Board (tpb) Shall Provide Conducive Venues For Meetings And Learning Sessions Required During The Implementation Of The Project. Bidder’s Eligibility Requirements And Key Personnel This Consultancy Service Requires Either A) A Consulting Firm Or B) An Individual Consultant With Experienced Subject Matter Experts (smes) To Provide Specialized Support To The Tpb Gad Focal Point System (gfps), Technical Working Group (twg), And Secretariat. Below Are The Detailed Qualifications: A. Qualification Of The Consultancy Company/firm 1. Company Profile: Must Be A Filipino-owned, Operated, And Legally Registered Company Under Philippine Laws And Must Have Been In Operation For At Least The Last Five (5) Years 2. Relevant Experience: Must Have Undertaken At Least Three (3) Successful Consultancy Services With Private Or Government Organizations 3. Required Key Personnel: The Consulting Firm Must Provide The Following Key Personnel For The Project: Position Lead Subject Matter Expert (project Manager) - 1 Senior Subject Matter Expert - 1 Coordinator/technical Assistant - 1 1. Lead Subject Matter Expert (project Manager)  Must Have Experience In Preparing And Facilitating The Accomplishment Of Philippine Commission On Women (pcw)-prescribed Reports And Forms, Such As: A. Gad Agenda B. Gad Plan And Budget (gpb) C. Gad Accomplishment Report D. Gender Mainstreaming Evaluation Framework (gmef) E. Hgdg And Pimme Checklist Tool  Must Have Conducted At Least Five (5) Sessions Related To Gender And Development In The Last Three (3) Years. 2. Senior Subject Matter Expert  Must Have Experience In Preparing And Facilitating The Accomplishment Of Pcw-prescribed Reports And Forms, As Listed Above.  Must Be Proficient In Microsoft Office Applications. 3. Coordinator/technical Assistant  Must Have Experience In Providing Technical Assistance, Including Facilitating Sessions, Preparing Session Highlights, And Documenting Proceedings In Collaboration With Tpb Personnel.  Must Be Proficient In Microsoft Office Applications. B. Qualifications Of Individual Consultant 1. Professional Expertise A. Must Have Experience Equivalent To That Of A Lead Subject Matter Expert (project Manager), As Outlined Under The Consulting Firm’s Key Personnel Qualifications. B. Must Have Conducted At Least Five (5) Sessions Related To Gender And Development In The Last Three (3) Years. C. Must Be Proficient In Preparing And Facilitating The Accomplishment Of Pcw-prescribed Reports And Forms, Including But Not Limited To: 1. Gad Agenda 2. Gad Plan And Budget (gpb) 3. Gad Accomplishment Report 4. Gender Mainstreaming Evaluation Framework (gmef) 5. Hgdg And Pimme Checklist Tool 2. Technical Assistance Option A. The Individual Consultant May Hire A Technical Assistant At Their Own Discretion And Expense To Assist In The Delivery Of Required Services And Outputs. Other Terms And Conditions The Service Provider Is Expected To Submit Technical And Financial Proposals Which Shall Include: • A Brief Profile And Description Demonstrating The Professional/company Qualification Indicated In Item V. Qualifications; • Curriculum Vitae Of Key Personnel Who Will Be Assigned In The Projects Showing Competency, Experience And Areas Of Specialization Using The Tpf6 Form; • List And Evidence Of Relevant Work Experience For The Last Five (5) Years (2019-2024 Timeline); • The Winning Bid Shall Be Determined Based On The Single Or Highest Rated Bid Provided That The Amount Of The Bid Does Not Exceed The Above-mentioned Abc. Legal Requirements: • For Firm 1. Mayor’s/ Business Permit 2. Philgeps Registration Number/ Certificate 3. Income/business Tax Return 4. Notarized Omnibus Sworn Statement • For Individual Consultant 1. Philgeps Registration Number/ Certificate 2. Professional License/ Curriculum Vitae 3. Bir Certificate Of Registration 4. Notarized Omnibus Sworn Statement Attachments: 1. Statement Of Compliance 2. Omnibus Sworn Statement 3. Technical Specifications/ Terms Of Reference Note: 1. All Entries Must Be Typewritten In Your Company Letterhead. 2. Price Validity Shall Be For A Period Of Thirty (30) Calendar Days.