Tondo Medical Center Tender

Description Name Of The Procuring Entity: Tondo Medical Center Name Of The Project: Procurement Of Monthly Rental Of Trunked Radio System Location Of The Project: Tondo Medical Center Balut, Tondo Manila Svp No: Np-svp-24-009 ___________________ Name Of Company ___________________ Address Please Quote Your Lowest Price On The Item/s Listed Below, Subject To The General Conditions, Stating The Shortest Time Of Delivery And Submit Your Original Quotation Duly Signed By Your Representative Or Email Us At Procurement@tmc.doh.gov.ph Not Later Than 26 January 2024 @ 10:00am; /signed Ryan E. Cabance, Md, Fpso-hns Chairman Bids And Awards Committee Note: 1. Delivery Period Is March 9, 2024 Upon Receipt Of Notice To Proceed; 2. Price Validity Shall Be For A Period Of __30__ Calendar Days; 3. Bidders Are Entitled To One (1) Bid Only, Otherwise, All Bids Made Shall Be Automatically Be Rejected; Attachments: 1. Price Quotation, Inclusive Of Taxes; 2. Duly Accomplished And Signed Technical Specifications Using The Attached Form 3. Duly Accomplished And Signed Price Schedule Using The Attached Form; 4. Philgeps Organization Number Or Updated Philgeps Certificate Should Your Company Be Declared As The Lowest/single Calculated Bidder (l/scb), Submit The Following Within Five (5) Calendar Days From The Receipt Of Post-qualification Letter: 1. Current Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located 2. Bir Certificate; 3. Sec Or Dti Certification 4. Notarized Omnibus Sworn Statement, With Special Power Of Attorney Or Secretary’s Certificate, Whichever Is Applicable Technical Specifications Republic Of The Philippines Department Of Health Technical Specification Item No 1. Monthly Rental Of Trunked Radio System Quality 1 Lot Name Of Manufacturer: Country Of Origin: Brand: Model: Abc: Php. 489,960.00 Purchase's Specification Supplier's Specifications Monthly Rental Of Trunked Radio System I. Rationale / Objective Tondo Medical Center Hems Opcen Intends To Acquire Service From A Trunked Radio Service Provider To Provide Efficient And Reliable Wide Area Coverage Of Trunked Radio Communication In Accordance With Republic Act No. 9184 (ra 9184), Also Known As The “government Procurement Reform Act”, And Its Revised Implementing Rules And Regulations. The Trunked Radio System Can Be Utilized For Various Communications Such As Real Time Group Calling, Monitoring And Discussion But Not Limited To The Following Activities: A. Dispatch Of Vehicles B. Deployment Of Manpower Support C. Disaster And Emergency Responses Abc Of The Project: Php 40,830.00 / Monthly X Twelve (12) Months = Php 489,960.00 Ii. Definitions A. Service Provider – Is A Radio Operator Duly Enfranchise By Congress And Authorized By The National Telecommunications Commission To Provide Communication Service To Any Commercial, Government And Public Radio Users. B. Hand Held Trunked Radio – Is A Portable Type Or Hand Carried Radio With Built-radio Frequencies Used For Communication. The Radio Is Utilized To Transmit And Receive Signal From Any Radio Users Within Their Authorized Communication Network. C. Mobile Trunked Radio – Is A Type Of Radio With High Power Output With Built-in Radio Frequency And Installed In A Vehicle With Palm Microphone That Is Used To Transmit And Receive Transmission From Any Radio Users. Signal Of Transmission Is Through The Use Of A Mobile Antenna Attach To The Radio. D. Base Trunked Radio – Is A Type Of Radio With High Power Output With Built-in Radio Frequency And Uses Palm/desk Top Microphone To Transmit And Receive Transmission From Any Radio User. The Base Radio Is Installed In A Permanent Location And Antenna Is Usually Installed Outside The Building. E. Repeater System –is A High-powered Type Of Radio That Provide Wide Transmission Of Signal And Whose Receive And Transmit Frequencies Is Utilized By Radio Users Of The Network. Repeater Is Usually Installed In A High Rise Building Or Hills Or Mountains To Provide Wider Coverage Of Transmission. Iii. Scope Of Services A. Service Provider Shall Provide An Efficient And Reliable Communication System For Tondo Medical Center’s Operational Requirements For The Following Areas: 1. Whole Hospital, Within Hospital Premises 2. Hems Operation Center B. The Service Provider Shall Have A Direct Linkage With The Communication System Of Department Of Health. C. The Service Provider Must Have Their Existing Repeater System To Be Utilized Under Service Requirements Of Areas In Metro-manila And Other Vicinities Outside Metro Manila D. Rental Of Radios From Service Provider And Utilized Their Trunked Radio System. E. Service Provider To Conduct Service Maintenance Of All Radios To Be Supplied During The Contract Period And Whenever Necessary Including Replacement For Any Radio Found To Be Defective During The Rental Period. F. The Service Provider Must Have An Authorization From The National Telecommunications Communication (ntc) To Operate And To Charge Rate. G. The Service Provider Must Have A Congressional Franchise To Provide Into Public Service Under The Name Of Service Provider. H. The Trunked Radios Supplied By The Service Provider Must Be Registered With The National Telecommunications Commission. A Copy Of Such Registration Shall Be Submitted Upon Delivery Of Radios. I. All Radio Accessories Including Knobs, Antenna, Dust Cup, Belt Clip And Charger Adaptors Shall Be Provided By The Service Provider. J. Technical Specification: Hytera Digital Portable Radios Model: Pd788/788g Dimension (hxwxd) With Standard Battery, Without Antenna: 125 X 55 X 37mm Weight With Antenna & Standard Battery 355g Lcd Display 220 X 1/6 Pixels, 262000 Colors 2.0 Inch, 4 Rows Receiver Uhf Frequency Range: 804 – 941 Mhz Channel Capacity: 1024 Channel Spacing: 12.5khz / 20khz / 25khz Operating Voltage: 7.4v (rated) Frequency Stability: ±1.5ppm Antenna Impedance: 50ω Sensitivity (digital): 0.3 Μv / Ber5% Selectivity: Tia-603: 60db @ 12.5khz / 70db @ 20 /25khz Etsi: 60db @ 12.5 / 20 / 25khz Intermodulation: Tia-603: 70db @ 12.5 / 20 / 25khz Etsi: 65db @ 12.5 / 20 / 25khz Spurious Response Rejection: Tia-603: 70db @ 12.5 / 20 / 25khz Etsi: 70db @ 12.5 / 20 / 25khz Blocking: 80db 84db Hum And Noise (companion Receiver): 40db @ 12.5khz; 43db @ 20khz; 45db @ 25khz Rated Audio Power Output: 0.5w Rated Audio Distortion: < 3% Audio Response: +1˜-3db Conducted Spurious Emission: <-57dbm Transmitter Uhf Rf Power Output: Low Power: Uhf1/uhf2/uhf3: 1w High Power: Uhf1/uhf2/uhf3: 4w Uhf5* High Power: 3w (806-870mhz), 2.5w (896-941mhz) U5* Low Power: 1w Fm Modulation: 11k0f3e @ 12.5khz; 14k0f3e @ 20khz 16k0f3e @ 25khz 4fsk Digital Modulation: 12.5khz Data Only: 7k60fxd 12.5khz Data & Voice: 7k60fxw Conducted / Radiated Emission: -36dbm<1ghz; -30dbm>1ghz Modulation Limiting: ±2.5khz @ 12.5khz; ±4.0khz @ 20khz; ±5.0khz @ 25khz Fm Hum & Noise: 40db @ 12.5khz; 43db @ 20khz; 45db @ 25khz Adjacent Channel Power: 60db @ 12.5khz; 70db @ 20/25khz Audio Response: +1˜-3db Audio Distortion: <3% Digital Vocoder Type: Ambe + + Or Selp Digital Protocol: Etsi-ts102 361-1, -2, -3 Operating Temperature: -30ºc˜+60ºc Storage Temperature: -40ºc˜+85ºc Esd: Iec 61000-4-2 (level 4) ±8kv (contact) ±15kv (air) American Military Standard: Mil-std-810 C/d/e/f/g Dust & Water Intrusion: Ip54 Standard Humidity: Per Mil-std-810 C/d/e/f/g Standard Shock & Vibration: Per Mil-std-810 C/d/e/f/g Standard Hytera Digital Base & Mobile Radios Technical Specifications Model: Md788 / 788g Dimensions (hxwxd): 60x174x200mm Weight: 1.7kg Lcd Display: 220 X 176 Pixels, 262000 Colors 2.0 Inch, 4 Rows Receiver Uhf Frequency Range: 804-941 Mhz Channel Capacity: 1024 Channel Spacing: 12.5khz / 20khz / 25khz Operating Voltage: 13.6v ± 15% Current Drain: <0.6a <2.0a Frequency Stability: ±1.5ppm Antenna Impedance: 50ω Sensitivity (digital): 0.3 Μv / Ber5% Selectivity: Tia: 65db @ 12.5khz / 75db @ 20/25khz Etsi: 60db @ 12.5khz / 70db @ 20/25khz Intermodulation: Tia: 75db @ 12.5 / 20 / 25khz Etsi:70db @ 12.5 / 20 / 25khz Spurious Response Rejection: Tia: 75db @ 12.5 / 20 / 25khz Etsi: 70db @ 12.5 / 20 / 25khz Blocking: 90db 84db Hum And Noise (companion Receiver): 40db @ 12.5khz; 43db @ 20khz; 45db @ 25khz Rated Audio Power Output: Internal (@20 Ohm Load) 3w External (@8 Ohm Load) 7.5w Rated Audio Distortion: <3% Audio Response: +1˜-3db Conducted Spurious Emission: <-57dbm Trasmitter Uhf Rf Power Output: Low Power: Uhf1/uhf2/uhf3: 5-25w High Power: Uhf1/uhf2/uhf3: 5-25w Fm Modulator: 11k0f3e @ 12.5khz; 14k0f3e @ 20khz 16k0f3e @ 25khz 4fsk Digital Modulation: 12.5khz Data Only: 7k60fxd 12.5khz Data & Voice: 7k60fxw Conducted / Radiated Emission: -36dbm<1ghz; -30dbm>1ghz Modulated Limiting: ±2.5khz @ 12.5khz; ±4.0khz @ 20khz; ±5.0khz @ 25khz Fm Hum & Noise: 40db @ 12.5khz; 43db @ 20khz; 45db @ 25khz Adjacent Channel Power: 60db @ 12.5khz; 70db @ 20/25khz Audio Response: +1˜-3db Audio Distortion: <3% Digital Vocoder Type: Ambe + + Or Selp Digital Protocol: Etsi-ts102 361-1, -2, -3 Operating Temperature: -30˚c˜+60˚c Storage Temperature: -40˚c˜+85˚c Esd: Iec 61000-4-2 (level 4) ±8kv (contact) ±15kv (air) American Military Standard: Mil-std-810 C/d/e/f/g Dust & Water Intrusion: Ip54 Standard Humidity: Per Mil-std-810 C/d/e/f/g Standard Shock & Vibration: Per Mil-std-810 C/d/e/f/g Standard K. Specification: Description Quantity Hytera Pd788g Portable Radio (full Keypad) Digital Handheld Trunked Radio, Complete With High Capacity Li-ion Battery, Bel-clip, Strap, Antenna, 220v Charger & Power Adapter 20 Units Hytera Md788g Mobile Radio Digital Mobile Trunked Radio Complete With Palm Microphone (with Hanger & Screw), Mounting Bracket Kit, Fuse, Gps Antenna, Power Cord & Magnetic Antenna Mobile Installation Includes: Tie Cable (30), Electric Tape (1), Double Adhesive (1), Rg58 (30ft) & Auto Wide Red (20ft) 2 Sets Hytera Base Md788g Radio Digital Base Trunked Radio Complete With Palm Microphone, Mounting Bracket Kit, Fuse, Power Cord, Power Supply & Magnetic Antenna Base Installation Includes: Rg 8 Cable (150ft), Tie Cable (30), Plastic Moulding (10ft), Double Adhesive (1), Vulcaseal (1), Pl-259 (1), Pl-258 With Reducer (3) & Aluminum Bracket (1), Electric Tape (1), Nuts (2) 1 Set Iv. Duration The Duration Of This Service Shall Be For A Period Of Twelve (12) Months From Receipt Of The Notice To Proceed. V. Warranties Of The Subscriber A. The Service Provider Warrants That It Shall Conform Strictly To All The Terms And Conditions Of This Terms Of Reference. B. The Service Provider Shall Not Assign, Transfer, Pledge, Nor Subcontract Any Part Or Interest Therein. C. The Service Provider In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By National Or Local Laws And Shall Comply With The Rules, Regulations And Directives Of Regulatory Authorities And Commissions. The Service Provider Undertakes To Pay All Fees Or Charges Payable To Any Instrumentality Of Government Or To Any Other Duly Constituted Authority Relating To The Use Or Operation Of The Installation. D. The Service Provider Must Ensure That No Interference Of Radio Frequencies To Any Existing Radios Utilized By Tondo Medical Center Authorities Can Be Encountered Within The Area Of Operations. Vi. Terms Of Payment A. Payment Shall Be Made On Monthly Basis Upon Submission Of The Statement Of Accounts. Vii. Deliverables A. Migration Procedure (site/relocation Procedure Of Transfer). B. Trunk Radio System Operating At Registered Frequency. C. Clear And Low Interference Of Broadcast And Reception. D. Trunk Radio System Employing Multi-repeaters Over Multi-sites. E. Calibrated Base; Mobile And Portable Handheld Radio Units. F. Twenty-four Seven (24/7) Availability Of The Radio Communication System And Technical Support. G. Monthly Reports Of Frequency Traffic And Usage. H. Submit To Tondo Medical Center Health Emergency Management Staff Monitoring Reports Of The Following; A) Quarterly Report Of Maintenance Check Done; B) Monthly Report Of Repair Done/reported And C) Report Of Functional Radio Units. I. Fully Functional Programmed And Configured Radio Units For Automatic And Wider Coverage. J. Well-maintained Radio Units And Equipment. K. Retrieval Of The Pulled For Repair Radio Units And Temporary Replacement Of The Same Within Twenty-four To Forty- Eight (24-48) Hours Upon Receipt Of Verbal And Written Report From The End User. L. Facilitation Of Quotation For Materials And Parts Needed For The Repair Of Radio Units (if Any). M. A Two (2) Year Warranty On Materials, Parts, Accessories And Services For Each Unit Damaged By Fire And Force Majeure (i.e. Typhoons, Earthquakes, Etc.) Indicating Its Effectivity Date. N. Documents Regarding Ntc Station License For Every Unit, Network Diagrams, Network Layout And Antenna System Diagrams And Specification. O. A Monthly Progress Report For Every Radio Unit Under For The End User Monitoring Purposes. P. New Frequency Channels/talk Group Exclusively For Group Operation Use In Special Vent When Needed At No Additional Cost To The End User. Q. Technical Assistance For The Installation, Test Check And Repair Of Radio Units Before And During Especial Events. R. In Case Of Malfunction Or Damage, The Radio Unit/antennas Must Be Retrieved By The Service Provider Soonest (within 24 Hours If Possible) Upon The Receipt Of Verbal And Written Report From The End User. Viii. Contract Implementation And Arrangement 1.1 A. Frequency Assignments 1. The Trunk Radio System Should Be Fully Compatible With The Existing Transceiver Units. 2. The Provider Shall Facilitate The Application And Registration Fee For Licenses Of All Transceiver Units And Operational Frequencies To The National Telecommunication Commission (ntc) Office With Consultation With Tmc-hems. 3. The Provider Shall Take All The Steps To Minimize Interference Of The System. If Other Services Share The Channel, They Shall Be Separated To Reduce Mutual Interference. 4. The Provider Shall Provide Back-up Units While Units Are Under Repair Regardless Of Location/site Of The Radio Units 5. The Provider Shall Provide Unlimited Calls. 6. The Provider Shall Cover The Whole Of Metro Manila And Nearby Municipalities. 7. The Provider Shall Use Highly Secure Communication Programmed Trunked Repeater System Using 800mhz Radio Frequency. 8. The Provider Shall Provide Free Training For Radio Users. 9. The Provider Shall Provide Free Programming Of Radios. 10. The Provider Shall Provide Free Service Unit In Case Radio Are For Repair. 11. The Provider Shall Provide Free Service Maintenance Every Semi-annual B. Installation 1. The Provider Shall Provide All Necessary Cost, Labor, Tools And Machinery To Install The Network And User Equipment. 2. Any Special Mounting Or Redesigning Of Hardware, Accessories, Materials And Parts Etc. Required For The Installation Or Repair Except For Labor Cost Are To Be Included And Provided At Cost To The End User. All Materials Such As Cable And Connectors Antennas And Antenna Mast, Etc. Must Be Compatible With The Existing Units And Upgradeable To Other Unit Brand/model. 3. All Designs As Built-in Plans, Licenses, Warranty, Configuration And Other Documents Must Be Properly Turned Over The End Users. 4. Transfer Or Relocation Of Radio Base And Antenna Units To A New Or Another Site Shall Be Free Except For The Additional Materials And Parts Needed Which Will Be Billed Accordingly. C. Commissioning 1. Commissioning Includes Testing And Verification If The Correct Performance Of The Network And The User Elements And The System Overall. 2. The Provider Shall Be Proven In The Performance End To End 3. The Provider Shall Provide All The Test Requirements For The Operation/functioning Of Radio, Their System And Its Component Parts. 1.2 A. Lost And Ber Unit Tondo Medical Center Must Oblige To Pay For The Corresponding Lost Damaged/defect Of The Unit Due To Mishandling Or Negligence Resulting To Beyond Economical Repair During Rental Period After Discreet Investigation And Evaluation. * Bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. * For Additional Specification/s, Kindly State It In The Supplier’s Specification Column ______________________________ ________________________ Name Of Company Address _______________________________ ________________________ Signature Over Printed Name Telephone / Email Price Schedule Procurement Of Monthly Rental Of Trunked Radio System Svp No: Np-svp-24-009 Item No. Item Description Qty Unit Abc (php) Total • All Price Offered (unit Price And Total Bid Price) Must Be Type Or Written Indelible Ink. After Having Carefully Read And Accepted Your Conditions, I / We Quote You On The Item/s At Prices Noted Above. ______________________________ _____________________________ Name Of Company Address ________________________________ _____________________________ Signature Over Printed Name Telephone / Email Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]