The City Of Taguig Tender

Description Background The Offices Of The Director General And Deputy Directors General (odg/oddg) Currently Utilize Both Manual Physical And Digital Processes For Document Management. Physical Logbooks Reflect The Audit Trail Of Documents. This Logbook Is Digitized Through A Google Sheet For Easy Access And Search. Meanwhile, 100% Of The Documents Generated By And Routed To Our Office Are Scanned And Stored In A Designated Desktop. Physical Equivalents Of These Documents Are Stored In A Records Room. Aside From The Occasional Uploading Of Vital Digitized Documents, There Is No Specific System In Place For The Online Archiving Of Documents. The Document Management System Venture Shall Be Composed Of Two Tracks, Namely The (1) Document Tracking System (hereafter Referred To As "dts") And The (2) Document Archiving System (hereafter Referred To As "das"). The Dms Shall Be Developed By An Outsourced Provider And Shall Be Deployed To The Odg/oddg. The Dms-track 2 Shall Be Developed Parallel To Track 1 And Via Google Workspace. The Dms - Track 1 Deliverables Include: 1.1.1 Complete Design And Project Implementation Of The Dms - Track 1 1.1.2 Systems Development (including The Source Code), Installment And Deployment (go-live), And Implementation Of The Full Feature Of Dms - Track 1. 1.1.3 Support Services From Date Of Actual Deployment Until The End Of Warranty Period. 1.2 The Dms-track 2 Deliverables Shall Include: 1.2.1 Development Of A Document Archiving System (das) Using Google Workspace 1.2.2 Development Of Policy And Guidelines To Implement The Das. These Shall Be In Consonance With Existing Ipophl Records Disposition Schedule And Shall Govern The Following: 1.2.2.1 File And Folder Naming Conventions 1.2.2.2 Folder Structuring And Nesting 1.2.2.3 Access Control 1.2.2.4 Encryption 1.2.2.5 Backup And Disaster Recovery Procedures 1.2.2.6 Retention And Disposal 1.2.2.7 Guidelines On The Use Of Electronic Documents 1.2.2.8 Guidelines On The Use Of Electronic And Digital Signatures. Detailed Requirement Specifications Are Discussed In Terms Of Reference, Please See Attached.