Technological University Of The Philippines Tender

Description Pr No.2024-03-119 Date: 05/13/2024 Gentlemen/ladies: The Technological University Of The Philippines – Manila Intends To Procure The Project Procurement Of Scanner For The Office Of The President With An Approved Budget For The Contract Of Fifty-two Thousand Six Hundred Eighty-three Pesos (₱ 52,683.00). Please Quote Your Lowest Price On The Item/s Listed On The Attached Quotation Form (annex “a”). Please, Submit Your Quotation Duly Signed By You Or Your Authorized Representative Subject To The General Conditions Specified Below At The Office Of The Bac Secretariat 2nd Floor, Administration Bldg., Technological University Of The Philippines Manila Ayala Blvd., Ermita Manila. Not Later Than May 17, 2024 At 4:00pm At The Office Of The Bac Secretariat To Be Dropped In The Bid Box Located At The Gate 1 Of Tup Manila. Late Submission Will Not Be Accepted. General Conditions: 1. All Entries Must Be Signed By The Bidder Or Authorized Representative; 2. All Supporting Documents Must Be Certified True Copy By The Bidder; 3. Delivery Location: Procurement Office 2nd Flr. Procurement And Property Bldg, Technological University Of The Philippines, Ayala Blvd., Ermita Manila; 4. All Envelopes Shall Contain The Following Information: To: Technological University Of The Philippines From: Address: Project Title: Lot: Philgeps Ref. No. 5. Delivery Period: Within 25 Upon Receipt Of P.o. 6. Warranty Shall Be For A Period Of Six (6) Months For Supplies & Materials, One (1) Year For Equipment From Date Of Acceptance By The Procuring Entity; 7. Price Validity Shall Be For A Period Of One Hundred Twenty (120) Calendar Days; And 8. The Supplier With Lowest Quotation Shall Submit The Following Documents, To Wit: A. Business/mayor’s Permit; B. Professional License / Curriculum Vitae (consulting Service) C. Philgeps Registration Number Or Certificate; D. Pcsb License (infrastructure) E. Nfcc (infrastructure) F. Income / Business Tax Return (abc Above 500k); And G. Omnibus Sworn Statement (for Abcs Above 50k) And/or Notarized Secretary’s Certificate/board Resolution/partnership Resolution/ Special Power Of Attorney / Dti Certificate Number, Whichever Is Applicable. 9. Please Submit Your Quotation In Sealed Envelope Bearing The Name Of The Procurement Project And Philgeps Reference Number, Name, & Address Of The Bidder Addressed To The Bac. 10. Tup Reserves The Right To Reject Any Or All Bids, To Waive Any Information Herein Or To Accept Such Bids As May Consider Most Advantageous To The University. 11. Alternative Bids Or Bid With Multiple Options Of Amount Shall Be Rejected. 12. Quotation Must Be Inclusive Of All Applicable Government Taxes. 13. Cash On Delivery (cod) Will Not Be Accepted. 14. The Payment For The Service Rendered Shall Be Made Upon Issuance Of Billing Statement And The Corresponding Certificate Of Satisfactory Service By The End-user. Failure To Comply With The Terms And Conditions Of The Contract Will Result In The Payment Of The Corresponding Penalties/liquidated Damages In The Amount Equal To 10% Of The Contract Prices By The Winning Service Provider. 15. For Further Information, Please Refer To: Peragrino B. Amador, Jr. Head, Procurement Office / Head, Bids And Awards Committee Secretariat Tel No. (632) 5301-3050 Email Address: Bac@tup.edu.ph Webiste: Http://www.tup.edu.ph/procurement (sgd.) Ryan C. Reyes Ph. D., Dt Chairperson Annex A Price Quotation Form Item No. Item Description Bidder’s Price Quotation Qty Unit Abc Unit Price Total Price Quotation 1. Document Scanner 1 Pc 52,683.00 Scanner Type: Sheet-feed Scan Resolution: Optical, Up To 600 Dpi Bit Depth: 24-bit (external), 48-bit (internal) Multi-feed Detection: Yes Media Weights, Supported Adf 40 To 210 G/m2 Scan File Format For Text & Images: Pdf, Pdf/a Encrypted Pdf, Jpeg, Png, Bmp, Tiff, Word, Excel, Powerpoint, Text. (txt), Rich Text (.rtf) And Searchable Pdf Scanner Advanced Features Auto Exposure, Auto Threshold, Auto Detect Color, Background Smooth/removal, Auto Detect Size, Straighten Content, Enhance Content, Multi-streaming, Auto Feed, Multi-feed Detection Sensor, Advanced Multi-feed Detection, Auto Orient, Multi-color Dropout, Channel Color Dropout, Edge Erase, Delete Blank Page, Merge Pages, Hole Fill, Pdf Permissions, Document Separation (blank Page, Barcode, Zonal Barcode, Zonal Ocr) Automatic Document Feeder Capacity Standard: 50 Sheets Scanning Options (adf) Single-pass Duplex Scan Size (adf), Minimum 2 X 2 In, Maximum 216 X 3100mm Mac Compatible: Yes Software Included Windows: Hp Wia Scan Driver, Hp Twain Scan Driver (32-bit And 64-bit), Hp Scan, Hp Scanner Tools Utility, Opentext Isis Digital Sending Standard Features Scan To Pc, Scan To Usb Drive, Scan To Email, Scan To Network Folder, Scan To Sharepoint, Scan To Shortcut, Scan To Cloud Duty Cycle (daily) Recommended Daily Duty Cycle: 4000 Pages Levels Of Grayscale: 256 Media Types Cut Sheet Paper, Printed Paper (laser And Ink), Pre-punched Paper, Bank Checks, Business Cards, Freight Bills, Carbonless Forms, Plastic Carrier Sheets For Easily Damaged Documents, Previously Stapled Media With Staple Removed, Plastic Cards (up To 1.24mm) Scan Input Modes 7.1 Cm (2.8 Inch) Color Touch Screen On Front-panel For Hp Scan In Win Os, Hp Easy Scan/ica In Mac Os And Third Parties’ Applications Via Twain, Isis And Wia Automatic Document Feeder Scan Speed Up To 40 Ppm / 80 Ipm Connectivity, Standard Ethernet 10/100 Base-t, Usb 3.0, Wi-fi 802.11 B/g/n, Wi-fi Direct ***nothing Follows*** A. Total: ₱ 52,683.00 Supplier/contractor/service Provider’s Declaration: After Having Carefully Read The General Conditions And Technical Specifications, I Hereby Certify To Comply With All The Above Requirements And Shall Undertake, If Our Bid Is Accepted To Commence The Service Works As Soon As Is Reasonably Possible After The Receipt Of The Notice Of Award Or Notice To Proceed And Deliver The Whole Services Inclusive Of All Cost And Applicable Taxes Within The Time Stated In The Tor/detailed Specification. Name/designation: Signature: Name Of The Company: Cheque Payment Payable To: Address: Tel/fax/email: Tin No.: Vat Non-vat Note: Bidders/provider/lessor May Attach Complete Details Of Their Proposal. Annex B Terms Of Reference The Supplier Shall Supply And Deliver The Procurement Of Scanner For The Office Of The President As Stated In The Annex A Price Quotation Form. I. Scope 1. The Prospective Supplier/provider Shall Quote To Procurement Of Scanner For The Office Of The President As Lot. 2. Supplier/provider’s Quotation Should Bid For All The Enumerated Items In The Price Quotation Form With Their Lowest Price Quotation As Lot. 3. The Supplier/provider Must Submit Their Complete Quotation And Compliance With The Technical Requirements. 4. Bids Received More Than The Abc Shall Be Automatically Rejected. 5. The Supplier Shall Supply And Deliver The Goods/services On The Following Dates And Venue: A. Inclusive Date: Within 25 Upon Receipt Of P.o. B. Location/offices: Office Of The President Ii. Approved Budget For The Contract The Approved Budget For The Contract Is Fifty-two Thousand Six Hundred Eighty-three Pesos (₱52,683.00) Inclusive Of 12% Vat And All Other Applicable Charges. Iii. Mode Of Procurement The Mode Of Procurement Shall Be Small Value Procurement As Provided Under Section 53.9 Of The Revised Implementing Rules And Regulations (irr) Of Ra 9184. Iv. Special Conditions Qualification Of The Supplier: 1. The Supplier/company Should Be Duly Registered With Philgeps. 2. The Supplier Should Be A Holder Of A Valid Business License From Relevant Government Agencies Stated In Item No. 7 Of The General Conditions Of This Request For Quotation/request For Proposal. Delivery Of Service(s): 1. The Goods/services Shall Provide A Complimentary Copy Of The Posting To The Bids And Awards Committee Secretariat, Ayala Blvd. Ermita, Manila. Moreover, The Delivery Schedule As Indicated In The P.o. May Be Modified At The Option Of The Technological University Of The Philippines Manila, With Prior Due Notice Written Or Verbal, To The Supplier. 2. The Supplier Shall Deliver The Goods/services Within 25 Upon Receipt Of P.o. 3. The Supplier Shall Complete/cease To Provide The Items/goods/services Until The Number Of Issued Reflected On The Attached Breakdown Is Reached/completed. 4. Rejected Deliveries Shall Be Construed As Non-delivery Of Product(s)/item(s)/services So Ordered And Shall Be, If Applicable, Subject To Liquidated Damages And To The Terms And Conditions. Termination: 1. The Agreement Between The Technological University Of The Philippines And The Supplier Shall Be Effective Upon Its Approval By The Former And Acceptance By The Latter, And Shall Continue, Unless Terminated Sooner Or Until Completion Date And Completion Of Items To Be Delivered. 2. Either Party May Terminate The Agreement Upon Notice In Writing If The Other Is In Breach Of Any Material Obligation Contained In This Terms Of Reference, Which Is Not Remedied Within Thirty (30) Days Of Written Notice From The Other Party. 3. Failure To Deliver/perform Within The Agreed Period, Including Any Time Extension, Will Make The Supplier/service Provider Liable To The University For Liquidated Damages At Least Equal To One-tenth Of One Percent (.001) Of The Cost Of The Unperformed Portion Of The Total Amount Of The Items Ordered Per Call-off/request To Deliver For Every Day Of Delay. 4. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Amount Of The Items Ordered Per Call-off, The Procuring Entity May Rescind The Same, Without Prejudice To Other Courses Of Action And Remedies Open To It. Miscellaneous: 1. Failure Of Either Party To Enforce Its Rights Based On The Agreement Under This Terms Of Reference At Any Time For Any Period Shall Not Be Construed As A Waiver Of Such Rights. 2. Neither Party Shall Be Liable For Failure To Perform Or Delay In Performing Any Obligation Under This Terms Of Reference If The Failure Or Delay Is Caused By Any Circumstances Beyond Its Reasonable Control, Including But Not Limited To Acts Of God, War, Civil Disturbance, Or Industrial Dispute. If Such Delay Or Failure Continues For At Least Seven (7) Days, The Party Not Affected By Such Delay Or Failure Shall Be Entitled To Terminate This Agreement By Notice In Writing To The Other. 3. In The Matter Of Dispute, Should Any Dispute Related To The Contract And/or Rights Of The Parties Arise, The Same Shall Be Submitted To Mutual Consultation, Mediation And Arbitration, In The Order Of Application. The Venue Of The Proceedings Shall Be In Manila City. In Case Of A Court Suit, The Venue Shall Be The Courts Of Competent Jurisdiction In Manila City, To The Exclusion Of All Other Courts; And Any Amendment Or Additional Terms And Conditions To The Contract Must Be In Writing, Signed And Acknowledged By The Parties. V. Awarding Of Contract The Bidder/supplier With The Lowest Calculated And Responsive Bid Shall Be Required To Submit And Present The Following: A. Business/mayor’s Permit; B. Philgeps Registration Number Or Certificate; C. Income Tax Return; And H. Omnibus Sword Statement Notarized Secretary’s Certificate/board Resolution/partnership Resolution/ Special Power Of Attorney / Dti Certificate Number, Whichever Is Applicable. Vi. Terms Of Payment 1. Payment Shall Only Be Made For Actual Delivery Of Every Items/goods/services And Shall Be Made Upon Issuance Of Billing Statement And The Corresponding Certificate Of Satisfactory Service By The End-user. 2. Payment For All Delivered Items/goods Shall Be Made Monthly Or Upon Receipt Of The Company/supplier’s Billing Statement. The University Shall Not Be Held Liable For Any Delay In The Payment Under Reasonable And Acceptable Circumstances. Accepted By: _____________________________________________ (supplier) Signature Over Printed Name Annex C Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _____________________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]